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Home My WebLink About12/06/04 Library Foundation Board LIBRARY FOUNDATION BOARD, AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. June 4, 2012 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Leslie May, Member Paula Pachon, Member Chris White, Member r DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on Meir 3/, 1 at -(�M , I posted a true and correct copy of the Library Foundation Board meeting agenda dated Tw,u y -oz to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: z�1tD di�— Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA .TUNE 49 2012 1 RANCHO CUCAMONGA ...A. ,:CALL TOO_RDER: .. 1. Roll Call: Akahoshi Amsler , Davies Filippi Gilfry Gonzalez Leal May , Pachon _ and White B. .CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: April, 4 2012. 2. Approval of Amended Treasurer's Reports for August, 2011 9 through March, 2012. 3. Approval of Minutes: May 7, 2012. 47 C:. LIBRARY DIRECTOR:S STAFF REPORTS' -., The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on potential board members. Discussion led by President Leal. 2. Update on ad hoc sub-committees. Discussion led by President Leal. 3. Update on Lewis Homes apartment. Discussion led by Library Director Karatsu. 2 LIBRARY FOUNDATION BOARD AGENDA JUNE 49 2012 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING . This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS . , This is the time and place for the general public to address the Library Foundation Board. .State law prohibits the Board from addressing any issue not previously included on the Agenda. G. ADJOURNMENT 1, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, May 31, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT - LIBRARY SERVICES DEPARTMENT J RANCHO Date: June 4, 2012 A/ / CUCAMONGA To: Rancho Cucamonga Library Foundatiio�n From: Robert Karatsu, Library Director , f4 Subject: TREASURER'S REPORT—APRIL, 2012 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH April 2012 BALANCE REVENUES EXPENDITURES BALANCE FUND General $87.732.76 $2,072.75 $89,805.51 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $19.400.55 $19.400.55 Greg &Terri Jacobs - Literacy5 0$ 00.005$ .000.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Operating Reserve Fund5$ ,000.005 0$ 00.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1,218,060.28 $2,072.75 $1,220,133.03 LAIF Account $1,137,224.97 Transferred to LAIF Account $30,000.00 LAIF Interest $1,068.98 Union Bank Account $51,839.08 Total Library Foundation Holdings: $1,220,133.03 Revenues: $2072.75 Rental Payment $ 750.00 General Fund LAIF Interest $ 1,068.98 General Fund Archibald Donation Box $ 142.00 General Fund PAB Donation Box $ 90.00 General Fund PAB Vending Machine $ 21.77 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT APRIL 2012 Beginning Balance $1,218,060.28 LAIF Interest Earned 1,068.98 Deposits 4/3/2012 152.43 4/9/2012 840.00 4/19/2012 11.34 1,003.77 Less Checks - Ending Balance $ 1,220,133.03 Union Bank, Statement Ending Balance $ 51,839.08 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,168,293.95 Adjusted Bank Balance $ 1,220,133.03 5 Page 1 of 2 UnionBank Q F RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:� 03/31/12-04/30/12 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated.With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to detect Inconsistencies to the payee name—in addition to issue date, check number, and check amount—between your check issue Information and checks presented for payment.To learn more,call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days In statement period:Days In statement period:31 Balance on 3131 $ 80,835.31 Total Credits 1,003.77 Deposits (3) 1,003.77 Total Debits •30,000.00 Other debits(1) -3D,000.00 Balance on 4/30 $ 51,839.08 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 414 CARRIER DEPOSIT 47836061 $ 152.43 4/9 CARRIER DEPOSIT 47043628 840.00 4/19 UNENCODED COURIER DEPOSIT 45318388 11.34 3 Deposits Total $ 1,003.77 DEBITS Other debits,fees and adjustments Date Description Reference Amount 4/5 LAIF INVESTMENT 99350606 $ -30,000.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 4/2.413 $ 80,835.31 4/94/18 $ 51,827.74 414 80,987.74 4/19-4/30 51,839.08 4/5-4/8 50,987.74 s Untitled Page Page 1 of 1 JOHN CHIANG California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name RANCHO CUCAMONGACE 1p u, p,� : `� Account Number As of 04/13/2012,your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 03/31/2012. Earnings Ratio .00001033084098709 Interest Rate 0.38% Dollar Day Total $ 103,475;041.47 Quarter End Principal Balance $ 1,137,224.97 Quarterly Interest Earned $ 1,068.98 http://Iaif.sco.ca.gov/Result.aspx 4/16/2012 7 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 www.treasurer.ca.gov/nmia Sacramento,CA 94209-0001 y -laif (916) 653-3001 May 03, 2012 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PMIA Average Monthly Yields Account Number: IJR� Transactions Tran Type Definitions April 2012 Statement Effective Transaction Tran Confirm Date Date . Type Number Authorized Caller Amount 4/5/2012 4/5/2012 RD 1354374 SANDRA G. RAMIREZ 30,000.00 4/13/2012 4/12/2012 QRD 1356756 SYSTEM 1,068.98 Account Summary Total Deposit: 31,068.98 Beginning Balance: 1,137,224.97 Total Withdrawal: 0.00 Ending Balance: 1,168,293.95 https://laifms.treasurer.ca.gov/RegularStatement.aspx 5/3/2012 8 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director By: Vivian Garcia, Sr. Administrative Secretary Subject: CORRECTED TREASURER'S REPORTS RECOMMENDATION Approval to accept the corrected Treasurer's Reports for August, 2011 through March, 2012. BACKGROUND/ANALYSIS Attached, please find the corrected Treasurer's Reports for August, 2011 through March 2012. An error.was discovered in the Treasurer's Report — August, 2011 with the line item Adult Literacy Beginning Cash Balance. The Treasurer's Report — July, 2011 is provided showing the correct highlighted ending cash balance. The next report is the Treasurer's Report — August, 2011 showing the highlighted error with the beginning cash balance. Once corrected, the line item changed on each Treasurer's Report. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director RK/VG 9 STAFF REPORT LIBRARY SERVICES DEPARTMENT C Date: September 19, 2011 RANCHO UCAMONGA i To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director " Subject: TREASURER'S REPORT—JULY. 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH July 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $103.323.16 $3,878.00 $107,201.16 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $17.795.00 $605.55 $18,400.55 Lola A. Livesev Trust Account $218.801.97 $218.801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,227,045.13 $4,483.55 $1,231,528.68 LAIF Account $1,054,924.45 LAW Interest $1,251.98 Union Bank Account $175,352.25 Total Library Foundation Holdings: $1,231,528.68 Revenues: $3,231.57 PAL Island (MOMS Club Chapter) $ 50.00 General Fund Telethon 2011 $ 1,600.00 General Fund Literacy (Macy's Fundraiser) $ 605.55 General Fund Harry Potter Family Event $ 132.00 General Fund Rental Payment $ 800.00 General Fund PAB Donation Box $ 40.00 General Fund PAB Vending Machine $ 4.02 General Fund 10 STAFF REPORT LIBRARY SERVICES DEPARTMENT -� RANCHO Date: November 7, 2011 C,UCAMONGA To: Rancho Cucamonga Library Foundation , From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT—AUGUST, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $107,201.16 $5.283($ 00.00) $106.906.44 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $83,125.00 $83.125.00 Lola A. Livesev Trust Account $218.801.97 $218.801.97 Operating Reserve Fund5$ .000.00 $5,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1,231,528.68 5.28 300.00 $1.231,233.96 LAIF Account $1,056,176.43 Union Bank Account $175,057.53 Total Library Foundation Holdings: $1,231,233.96 Revenues: $5.28 PAB Vending Machine $ 5.28 General Fund Expenditures: $300.00 Rancho Cucamonga Community Foundation $ 300.00 General Fund (12 Engraved Donor Bricks from Telethon 2011) 11 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundations -112-From: Robert Karatsu, Library Director — f Ow Subject: TREASURER'S REPORT— AUGUST, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $107.201.16 5.28 300.00 $106,906.44 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $18,400.55 $18.400.55 Lola A. Livesey Trust Account $218.801.97 $218,801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1.231,528.68 5.283($ 00.00) $1.231,233.96 LAIF Account $1,056,176.43 Union Bank Account $175,057.53 Total Library Foundation Holdings: $1,231,233.96 Revenues: $5.28 PAB Vending Machine $ 5.28 General Fund Expenditures: $300.00 Rancho Cucamonga Community Foundation $ 300.00 General Fund (12 Engraved Donor Bricks from Telethon 2011) 12 Rancho Cucamonga Public Library Foundation CASH REPORT -AUGUST 2011 Beginning Balance $ 1,231,528.68 Deposits: 8/23/2011 5.28 Total Deposits 5.28 Less Checks: 8/22/2011 R.C. Community Foundation #010082 300.00 Total Checks 300.00 Ending Balance $ 1,231,233.96 Union Bank, Statement Ending Balance $ 175,357.53 Deposits in Transit - Less Outstanding Checks 300.00 Union Bank, Adjusted Statement Ending Balance 175,057.53 Investments - LAIF 1,056,176.43 Adjusted Bank Balance $ 1,231,233.96 13 STATEMENT Page I of 1 UnionBank OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:!� UNION BANK 07/30/11 -08/31/11 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 IAS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Methods to commit check fraud are becoming increasingly sophisticated,With Payee Positive Pay,you can get more protection against fraud.This enhancement allows Union Bank to detect inconsistencies to the payee name—in addition to Issue date,check number,and check amount—between your check issue information and checks presented for payment,To team more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number:„ Days in statement period:Days in statement period:33 Balance on 7130 $ 175,352.25 Total Credits 5.28 Deposits(1) 5.28 Total Debits 0.00 Balance on 8/31 $ 175,357.53 CREDITS Deposits including checir and cash credits Date DescriptionlLocation Reference Amount 8/23 UNENCODED COURIER DEPOSIT 45122032 $ 5.28 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 811-8/22 $ 175,352.25 8/23-8/31 $ 175,357.53 14 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P:O. Box 942809 vvvvvv.trcasurm.ca.gov/poria-laif Sacramento, CA 94209-0001 September 12, 2011 (916) 653-3001 p RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PMIA Average Monthly Yields Account Number Transactions August 2011 Statement Tran Type Definitions Account Summary_ Total Deposit: 0.00 Beginning Balance: 1,056,176.43 Total Withdrawal: 0.00 Ending Balance: 1,056,176.43 https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 9/12/2011 5 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director a",344-4— Subject: TREASURER'S REPORT— SEPTEMBER, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH September 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $106.906.44 $2,299A6 $109.205.90 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $18.400.55 $18.400.55 Lola A. Livesev Trust Account $218,801.97 $218.801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,231,233.96 $2,299.46 $0.00 $1,233,533.42 LAW Account $1,056,176.43 Union Bank Account $177,356.99 Total Library Foundation Holdings: $1,233,533.42 Revenues: $2299.46 Telethon 2011 $ 50.00 General Fund Calendar Ad $ 250.00 General Fund Archibald Donation Box $ 187.00 General Fund Grapevine $ 12.00 General Fund Rental Payment $ 1,600.00 General Fund PAB Donation Box $ 50.00 General Fund PAB Vending Machine $ 150.46 General Fund 16 Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2011 Beginning Balance $1,231,233.96 Deposits 9/7/2011 187.00 9/14/2011 1,056.78 9/15/2011 850.00 9/28/2011 205.68 2,299.46 Less Checks Ending Balance $ 1,233,533.42 Union Bank, Statement Ending Balance $ 177,356.99 Less Outstanding Checks - Investments - LAIF 1,056,176.43 Adjusted Bank Balance $ 1,233,533.42 17 (�'�' Page 1 of 2 ��'� Uni®n$ank (OF /pad(b' E M b 4� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 09/01/11 -09/30/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3040 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Access account Information and key online services using your smarlphone with Union Bank's Mobile Business Center.Now, wherever you have mobile Internet service,you can check balances, make intra- bank transfers and approve wires securely.To enroll in mobile banking, go to the Online Business Center. To learn more, call your relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days,in statement period:30 Balance on 911 $ 175,357.53 Total Credits 2,299.46 Deposits(3) 2,112.46 Electronic credits(1) 187.00 Total Debits -300.00 Checks paid(1) -300.00 Balance on 9/30 $ 177,356.99 CREDITS Deposits including check and cash credits Date DescriptionlLocation Reference Amouni 9/14 CARRIER DEPOSIT 46400075 $ 1,056.78 9/15 CARRIER DEPOSIT 47124645 850.00 9/28 CARRIER DEPOSIT 46058878 205.68 3 Deposits Total $ 2,112.46 Electronic credits Date Description/Location Reference Amount 917 CASH.MANAGEMENT BKTRANSFER 93090669 $ 187.00 DEBITS Check Paid Number Date Amount Number Date - Amount 10082 9/15 300.00 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 09/01/11 -09130/11 Daily Ledger Balance Date Ledger Balance Dale Ledger Balance 9/1-9/6 $ 175,357.53 9115-9127 $ 177,151.31 9/7-9113 175,544.53 9/28-9/30 177,356.99 9114 176,601.31 19 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 www.treasurer.ca.gov/nmia-lail (916) 653-3001 October 03, 2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE a PMIA Average Monthly RANCHO CUCAMONGA, CA 91729 a Y Yields Account Number:4011010016b Transactions September 2011 Statement Tran Tyne Definitions Account Summary Total Deposit: 0.00 Beginning Balance: 1,056,176.43 Total Withdrawal: 0.00 Ending Balance: 1,056,176.43 https://Iaifnis.treasurer.ca.gov/RegularStatement.aspx 10/3/201120 STAFF REPORT - - LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director (-�(— " Subject: TREASURER'S REPORT—OCTOBER, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $109.205.90 $13,041.00 ($915.50) $121,331.40 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $18,400.55 $18,400.55 Lola A. Livesev Trust Account $218,801.97 $218.801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,233,533.42 $13.041.00 915.50 $1,245.658.92 LAIF Account $1,056,176.43 LAIF Interest $1,012.64 Union Bank Account $188,835.35 Deposit in Transit $550.00 Less Outstanding Checks ($915.50) Total Library Foundation Holdings: $1,245,658.92 Revenues: $13,041.00 LAIF Interest Earned $ 1,012.64 General Fund PAL Campaign $ 10,000.00 General Fund MMM Event $ 1,150.00 General Fund Grapevine $ 5.00 General Fund Rental Payment $ 800.00 General Fund PAB Donation Box $ 57.50 General Fund PAB Vending Machine $ 15.86 General Fund 21 TREASURER'S REPOR'r—OCTOBER,2011 PAGE 2 JUNE 4,2012 Expenditures: $915.50 Piano Warehouse (Rental of Grand Piano) $ 715.50 General Fund Piano Warehouse (Security Deposit) $ 200.00 General Fund 22 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2011 Beginning Balance $1,233,533.42 LAIF Interest Earned 1,012.64 Deposits 10/6/2011 805.00 10/11/2011 5,000.00 10/18/2011 5,500.00 10/19/2011 157.50 10/24/2011 15.86 10/31/2011 550.00 12,028.36 Less Checks #10083 10/20/2011 (715.50) Piano Warehouse- Deposit #10084 10/24/2011 (200.00) Piano Warehouse- Rental (915.50) Ending Balance $ 1,245,658.92 Union Bank, Statement Ending Balance $ 188,835.35 Less Outstanding Checks #10083 (715.50) #10084 (200.00) (915.50) Deposits in Transit 550.00 Investments-LAIF 1,057,189.07 Adjusted Bank Balance $ 1,245,658.92 23 OTATIESEN`Q Page lof.1 UnlonBank OF ACCOUNTS 'RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number. UNION BANK 10/01/11-10/31111 GOVERNMENT: SERVICES- SOUTH: 0274 Customer.Inquiries POST'OFFICE BOX 513.840 X800-7g6-6466 IAS ANGELES CA 90651-3840 Thank,you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0.BOX 807 'RANCHO CUCAMONGA CA 91729 E Access acdount Information and key-online services using your smartphone With Union Bank's Mobile Business Center.Now,.wherever you have mobile iniemet service,you-can check balances,make intra- hank transfers end approve.wiressecurely.To:enral(Igmob(le banking,go to the 061166 Business Confer. To learn more,call yourrelatloriship manager or'contact Global�Treasury.hmanagement Sates.at' 800-883-0285. Public Fund Checking Summary Account Number: Days'in statement period:Days Instatement period:31 Balance on 1011 $ 177;356.99 Total Credits -11,478.36 Deposits(5) '11,478:36 Total Debits 0.00 Balance on 10131 $ 188,835.35 CREDITS Deposits including check and cash creaks Date DescriptionfLocation' - Reference Amount 1016 CARRIER DEPOSIT - 46389498 $ 805.00 10/12 UNENCODED.00URIER DEPOSIT 47699717 6,000.00 10/18 UNENCODEDCOURIER DEPOSIT 47105152 5;500 .00 10/19 CARRIER DEPOSIT 46026606 157.50 10/25 UNENCODED COURIER DEPOSIT 46249319 15.86 5 Deposits Total $ 11,478.36 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 10/3-10/5 $ -- 177;356.99 10/18'- - - - :$ 188,661:99 10/6-10111 178,161.99 10/19-10/24 188,819.49 10/12-10/17 183,161.99 10125.10/31 188,835.35 24 LAIF Regular Mont lly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 www.treasurer.ca gov/pmia-fail Sacramento,CA 94209-0001 (916) 653-3001 November 01,2011 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10560 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PM1A Average Monthly Yields Account Number: Transactions October 2011 Statement Tran Type Definitions Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/14/2011 1003/2011 QRD 1336532 SYSTEM 1,012.64 Account Summary Total Deposit: I;lj12.64 Beginning Balance: 1,0 56,1 76.43 Total Withdrawal: 0.00 Ending Balance: 1,057,189.07 https://Iaifms.treasurer.ca.gov/RegularStdtement.aspx 11/1/2011 25 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director . 0 Subject: TREASURER'S REPORT— NOVEMBER, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH November 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $121,331.40 $15,920.00 ($50.043.94) $87,207.46 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $18,400.55 $18,400.55 Lola A. Livesey Trust Account $218.801.97 $218,801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,245,658.92 $15.920.00 ($50,043.94) $1.211.534.98 LAIF Account $1,057,189.07 Union Bank Account $154,345.91 Total Library Foundation Holdings: $1,211,534.98 Revenues: $15,920.00 MMM Event $ 14,970.00 General Fund Rental Payment $ 750.00 General Fund Void Check#10084 Deposit for Piano $ 200.00 General Fund Expenditures: $50.043.94 City of RC — PAL Grant $ 10,000.00 General Fund City of RC —Adult Literacy $ 15,000.00 General Fund City of RC — Staff Development Fund $ 5,000.00 General Fund City of RC — Staff Innovation Grant $ 15,000.00 General Fund 26 TREASURER'S REPORT-NOVEMBER,2011 PAGE JUNE 4,2012 Peter Walsh (MMM — Pianist) $ 300.00 General Fund Gino Filippi (MMM Wine Rmb.) $ 171.80 General Fund Impressions Catering (MMM) $ 4,072.14 General Fund Flemings Gift Card $ 500.00 General Fund 27 Rancho Cucamonga Public Library Foundation CASH REPORT NOVEMBER 2011 Beginning Balance $1,245,658.92 LAW Interest Earned Deposits 11/1/2011 2,040.00 11/3/2011 870.00 11/7/2011 600.00 11/14/2011 2,550.00 11/14/2011 9,660.00 15,720.00 Less Checks #10085 (10,000.00) City of R.C.-Kids Grant #10086 (15,000.00) City of R.C.-Adult Literacy #10087 (5,000.00) City of R.C.-Development Fund #10088 (15,000.00) City of R.C.-Innovation Grant #10089 (300.00) Peter Walsh-MMM Event Services #10090 (171.80) Gino Filippi-Rmb.MMM Event Exp. #10091 (4,072.14) Impressions Catering-MMM Catering #10092 (500.00) Flemings Steakhouse-Gift Card (50,043.94) Void Check #10084 200.00 Ending Balance $ 1,211,534.98 Union Bank,Statement Ending Balance $ 154,345.91 Less Outstanding Checks - Deposits in Transit Investments-LAIF 1,057,189.07 Adjusted Bank Balance $ 1,211,534.98 28 LAIF Regular Montly Statement Page 1 of 1 Local Agency.Investment Fund P.O.Box 942809 to,CA www.treasurer.ca.gov/poria-laic (M),6iento, CA 94209-0001 December 01, 2011 (916)65.3 3001 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PMIA Average Monthly Yields . Account Number Transactions Trafi Type Definitions November 2011 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,057,189.07 Total Withdrawal: 0.00 Ending Balance: 1,0571189.07 https:/Aaifins:treasurer.ca.gov/RegularStatement.aspx 12/1/20')q STATEMENT Page 1of2 �j UnionBank ®F ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 11/01/11 •11/30/11 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE'BOX 513940 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008- RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA-.CA 91729 -■ Methods to commit check fraud are becoming increasingly sophisticated:With Payee.Positive Pay you can get more prbtectton against fraud.This enhancement.allows Union Bank to detect Inconsistencies.to the payee:name—in addition to issue date,check number,and check amount—between yoyr,checkssue hmbrmation:and checks presented.for payment.To learn more, call your relationship manager or contact Global Treasury Management Sales at 800883-0285: Public Fund Checking Summary Account Nurtibe Days in statement period:Days in statement period:30 Balance on 11/1 $ 188,835.35 Total Credits16,270.00 Deposits(6) 16;270.00 Total Debits -50,759.44 -Checks paid(9) -50,759.44 Balance on 11136 $ 154,345.91 CREDITS Deposits including check and cash.credits Date' - Description/Locaflon - __ . Reference Amount 11/1 .UNENCODEO COURIER DEPOSIT 47736854 $ _550.00 11/1 UNENCODED COURIER:DEPOSIT 466231A2 2,040.00 1114 UNENCODEDCOURIER;DEPOSIT 47028232 870.00- 11/8 UNENCODED COURIER DEPOSIT 47146295 600.00. 11/16 UNENCODED COURIER DEPOSIT 48448836 2,550.00 11/16 UNENCODED COURIER DEPOSIT 48448802 9,660.00 6 Deposits Total $ 16,270.00 DEBITS Check Paid Number - - .Data - -.- -Amount --- .Number, Date ,.,-, �_ Amount 10083 11/1 - 71.5.50 10089 11/7 300-00 10085' 11/8' 10,000.00 10090 11%21 171:80 10086 11/8 15,000.00 10091 1117 4,072:14 10687 1118 5,600.01) 10092 11/8 500.00 10088 11/8 15,000.0.0 9 Checks paid Total $ 50,759.44 30 Page 2 of 2 RANCHO CUCAMONGA PUBLIC.LIBRARY Statement NumberANINOWWo 11/01/11 -11/30/11 Check Paid Number. DateAmount Number Date Amount Checks missing in sequence.Out of sequence check numbers may also be located In the Electronic Debits section of your statement. Daily Ledger Balance Date Ledger Balance Date Ledger Balance 11/1-11/3 - $ - 190;709.85 1118-11/15 S 142,307.71 11%411/6 191,579.85: 11/16-11/20 154517.71 11n 167,207.71 1,1/21-11)30 164;345.91 31 STAFF REPORT l ' LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 C,UCAMONGA To: Rancho Cucamonga Library Foundation C �� From: Robert Karatsu, Library Director ��`/�l� Subject: TREASURER'S REPORT— DECEMBER, 2011 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH December 2011 BALANCE REVENUES EXPENDITURES BALANCE FUND General $87,207.46 $12,312.346($ 0.00) $99.459.80 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $18.400.55 $1,000.00 $19.400.55 Lola A. Livesev Trust Account $218,801.97 $218,801.97 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,211,534.98 $13,312.34 60.00 $1.224.787.32 LAIF Account $1,136,189.07 Union Bank Account $88,648.25 Less Outstanding Checks ($50.00) Total Library Foundation Holdings: $1,224,787.32 Revenues: $13,312.34 MMM Event $ "1,250.00 General Fund Rental Payment $ 750.00 General Fund BetterWorld Books (Adult Literacy) $ 1,000.00 General Fund Archibald Donation Box $ 198.00 General Fund PAB Donation Box $ 92.00 General Fund PAB Vending Machine $ 22.34 General Fund PAL Campaign Funds (Diversified Pacific) $ 10,000.00 General Fund 32 TREASURER'S REPORT-DECEMBER,2011 PAGE 2 JUNE 4,2012 Expenditures: $60.00 Registry of Charitable Trusts $ 50.00 General Fund Franchise Tax Board $ 10.00 General Fund 33 Rancho Cucamonga Public Library Foundation CASH REPORT DECEMBER 2011 Beginning Balance $1,211,534.98 LAIF Interest Earned - _ Deposits 12/7/2011 795.10 12/14/2011 10,009.24 12/19/2011 2,508.00 13,312.34 Less Checks #010151 12/19/2011 (50.00) REGISTRY OF CHARITABLE TRUSTS-RENEW FEE #010152 12/19/2011 (10.00) FRANCHISE TAX BOARD-ANNUAL INFO RETURN (60.00) Ending Balance $ 1,224,787.32 Union Bank,Statement Ending Balance $ 88,648.25 Less Outstanding Checks #010151 (50.00) Deposits in Transit Investments-LAIF 1,136,189.07 Adjusted Bank Balance $ 1,224,787.32 W A UnemnBank STATEMENT Page 1 of,2 OF ACCOUNTS RANCHO CUCAMONGA PUBLIC 11BRAR H UNION BANK Statement Number: GOVERNMENT SERVICES- SOUTH 0274 12/1/11 - 12/30/11 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800.798-6466 ThankYou for banking with us since 2008 CY30M 110000 0017197-060499 908904 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 867 RANCHO CUCAMONGA CA 91729 ■ Now you can viewandmake decisions on Positive Pay exceptions and submit issued check data through your smartphone device with Union Bank's Mobile Business Center. You can also view balances and transactions, access detailed transactions, schedule internal transfers,and approve wire transfers through your mobile phone. To learn more,call your treasury relationship manager or contact Global Treasury Management Sales of 800.883.0285. PUBLIC FUND CHECKING SUMMARY Account Number:iMW Days in statement period: 30 Beginning balance on 12/1 $ 154,345.91 Total Credits 13,312.34 Deposits (3 ) 13,312-34 Total Debits -79,010.00 Checks poid ( 1 j 110.00 Other debits;fees and adjustments( 1 J -79,000.00 Ending Balance on 12/30 $ 88,648.25 CREDITS Deposits including check Dote Dmaipfiot Re% nre Amount and cash credits 12/7 CARRIER DEPOSIT 47373391 $ 795.10 12/14 UNENCODED COURIER DEPOSIT 46675991 10,009.24 12/20 CARRIER DEPOSIT 47960915 2:508:00 3 Deposits Total amount $ 13,312.34 DEBITS Cheeks paid Number Eve Ambuut Number Dote . Ammmi Number Dote .Amount 10152 12/30 $ 10.00 Other debits,fees and adjustments Date Description Reh"no, Amount 1216 LAZE INVESTMENT 99351117 $ 79,000:00 DAILY LEDGER BALANCE o Date -LedaerSalomeDate tedneritalance Date Ledger Bdoncn 12/1-12/5 $ 154,345.91 12/7-12/13 $ 76,141:01 12/20.12/29 $ 88,658.25 12/6 75,345.91 12/14-12/19 86,150.25 12/30 88,648.25 0 a 0 35 STAFF REPORT - - LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director —pCO��' Subject: TREASURER'S REPORT—JANUARY. 2012 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH January2012 BALANCE REVENUES EXPENDITURES BALANCE FUND General $99,459.80 $2,347.07 ($15.667.07) $86,139.80 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacv $19.400.55 $19.400.55 Greg &Terri Jacobs- Literacy $5,000.00 $5,000.00 Lola A. Livesev Trust Account $218,801.97 $218.801.97 Operating Reserve Fund5$ ,000.005$ ,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1.224,787.32 $7,347.07 ($15,667.07) $1,216,467.32 LAIF Account $1,136,189.07 LAIF Interest $1,035.90 Union Bank Account $79,242.35 Total Library Foundation Holdings: $1,216,467.32 Revenues: $7,347.07 Donation Greg &Terri Jacobs $ 5,000.00 Literacy Rental Payment $ 750.00 General Rental LAIF Interest $ 1,035.90 General Fund Donation Forest City $ 250.01 General Fund Donation L. Wasserman $ 250.00 General Fund PAB Donation Box $ 51.00 General Fund PAB Vending Machine $ 10.16 General Fund 36 TREASURER'S REPORT-JANUARY,2012 PAGE 2 JUNE 4,2012 Expenditures: $15,667.07 Kevin McArdle Consulting $ 2,000.00 General Fund Lance, Soll & Lunghard (Taxes) $ 750.00 General Fund Faust Printing, Inc. (2012 Calendars) $ 12,917.07 General Fund 37 Rancho Cucamonga Public Library Foundation CASH REPORT JANUARY 2012 Beginning Balance $1,224,787.32 LAIF Interest Earned 1,035.90 Deposits 1/10/2012 5,000.00 1/12/2012 750.00 1/19/2012 0.01 1/25/2012 301.00 1/26/2012 250.00 1/26/2012 10.16 6,311.17 Less Checks #10093 - Voided #10094 (2,000.00) Kevin McArdle Consulting-Workshops #10095 (750.00) Lance, Soil&Lunghard-Tax Return Prep #10096 (12,917.07) Faust Media-Calendars (15,667.07) Ending Balance $ 1,216,467.32 Union Bank, Statement Ending Balance $ 79,242.35 Less Outstanding Checks _ Deposits in Transit Investments- LAIF 1,137,224.97 Adjusted Bank Balance $ 1,216,467.32 W w UnionBank STATEMENT Page I of 3 O F ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNION BANK Statement Number GOVERNMENT SERVICES- SOUTH 0274 12/31/11 . 1/31/12 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 80(17986466 Thank you for banking wish us since 2008 CY30M 410000 0016975067784 915859 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Now you can view and make decisions on Positive Pay exceptions and submit issued check data through your smorlphone device with Union Bank's Mobile Business Center. You can also view balances and.transactions, access detailed transactions, schedule internal transfers,and approve wire handers through your mobile phone. To learn more, call your treasury'relationship manager or contact Global Treasury Management Sales of 800 iIS-028S. PUBuc FUND CHECIONG SUMMARY Account Number: Days in statement period: 32 Beginning balance on 12/31 $ B8,648.25 Total Credits 6,311.17 Deposils(4 6,061,16 Electronic credits l 2) 250.01 Total Debits 15,717:07 Checks paid l 4 l •1$,717.07 Ending Balance on 1/31. $ 79,242.35 CREDITS Deposits including check Date Dwoi#ion Relercern. Amount and cash credits 1/11 UNENCODED COURIER DEPOSIT 47791841 $ 5,000:00 1/12 UNENECOED COURIER DEPOSIT 47825229 750.00 1/25 CARRIERDEPOSR 47407243 301.00 1/26 UNENCODED COURIER DEPOSIT A7424630 10.16 4 Deposits Total amount $ 6,061.16 Electronic credits Dore Demiction Aeleieiice Amount 1/19 FC FACILITATOR ACHPMT CCD 2600318856 56468815 $ 0.01 1/26 FC FACILITATOR ACHPMT CCD 2000322700 59872541 250.00 2 Electronic credits Total amount $ 250.01 DEBITS Check's paid Number Dale Amount Number Date Amount Number . .Dale Am m 10094 1/13 $ 2,000.00 10096 1/13 $ 12,917.07 $ 10095 1/11 750.00 10151` 1/11 50.00 4 Checks paid Total amount $ 15,717.07 g 'Checks misting in sequence.0.1 of sequel clock numben may aha 6e boded in IM Eledronic debits section of yourstolemeN. 0 C O LL 39 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 www.treasarer.ca eov/omia Sacramento,CA 94209-0001 -la�f (916)653-3001 February 03, 2012 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 PARA Average Monthly Yields Account Number:4�' Transactions Tran Type Definitions January 2012 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 1/13/2012 1/12/2012 QRD 1346814 SYSTEM 1,035.90 Account Summary Total Deposit: 1,035.90 Beginning Balance: 1,136,189.07 Total Withdrawal: 0:00 Ending Balance: 1,137,224.97 I littps:Hlaifnis.treasurer.ca.gov/RegularStatement.aspx 2/3/20140 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 l / C,UCAMONGA To: Rancho Cucamonga Library Founda From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— FEBRUARY, 2012 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH February 2012 BALANCE REVENUES EXPENDITURES BALANCE FUND General $86.139.80 $835.96 $86.975.76 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $19,400.55 $19,400.55 Greg 8 Terri Jacobs - Literacy $5,000.00 $5,000.00 Lola A. Livesev Trust Account $218.801.97 $218.801.97 Operating Reserve Fund5$ ,000.00 $5,000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,216,467.32 $835.96 $1.217.303.28 LAI F Account $1,137,224.97 Union Bank Account $80,078.31 Total Library Foundation Holdings: $1,217,303.28 Revenues: $835.96 Rental Payment $ 750.00 General Fund Donation Cucamonga District Host Lions $ 75.00 General Fund PAB Vending Machine $ 10.96 General Fund 41 Rancho Cucamonga Public Library Foundation CASH REPORT FEBRUARY 2012 Beginning Balance $1,216,467.32 LAIF Interest Earned - Deposits 2/9/2012 825.00 2/27/2012 10.96 835.96 Less Checks - Ending Balance $ 1,217,303.28 Union Bank, Statement Ending Balance $ 80,078.31 Less Outstanding Checks - Deposits in Transit - Investments - LAIF 1,137,224.97 Adjusted Bank Balance $ 1,217,303.28 A N UnionBank STATEMENT Page 1 of I OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNION BANK Statement Number: GOVERNMENT SERVICES- SOUTH 0274 2/1/12. 2/29/12 POST OFFICE BOX 513840 LOS ANGELES - CA 90051-3840 Customer Inquiries 800798.6466 Thank you for banking wilh us since 2009 CY30 MZ0,80000 0110696172811 921660 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION —_ 0 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Now youcan view and"make decisions on Positive Pay exceptions and submit issued check ddla throughyaw smorlphone device with Union Bank's Mobile Business Center:.You can also view bolonces and transactions, access detailed transactions; schedule internal transfers, and approve wire transfers through your mobile phone. To learn more, Coll your treasury relationship manager or contact Global Treasury Management Sales ot'B0a88-W285. PUBLIC FUND CHECKING SUMMARY Account Number: Days instolemeril period: 29 Beginning balance on 2/1 $ 79;242.35' Total Credits 835.96 Deposils (2 l 835.96 Total Debits 0.00 Ending Balance on 2/29 $ 80,078.3.7 CREDITS Deposits including check Date Descrilion 1.Reference. Amaunl and cosh credits 2/9 UNENCODED COURIER DEPOSIT 46218903 $ B25.00 2/27 UNENCODED COURIER DEPOSIT 45624565 10:96 2 Deposits Total amount $ 835.96 DAILY LEDGER BALANCE Dale 'Ledger Balance' Dole.. Lecher Botance Dote Ledger Balance 2/1-2/8 $ 79,242.35 2/9-2/26 $. 80,067.35 2/27.2/29 $ 80,078,31 0 0 R ' s 0 riY 43 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: June 4, 2012 - A C,UCAMONGA To: Rancho Cucamonga Library Foundation � From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— MARCH, 2012 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH March 2012 BALANCE REVENUES EXPENDITURES BALANCE FUND General $86,975.76 $757.00 $87,732.76 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $19.400.55 $19.400.55 Greg &Terri Jacobs - Literacy $5,000.00 $5,000.00 Lola A. Livesev Trust Account $218,801.97 $218,801.97 Operating Reserve Fund5$ .000.005$ ,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,217,303.28 $757.00 $1.218.060.28 LAIF Account $1,137,224.97 Union Bank Account $80,835.31 Total Library Foundation Holdings: $1,218,060.28 Revenues: $757.00 Rental Payment $ 750.00 General Fund Grapevine $ 7.00 General Fund 44 Rancho Cucamonga Public Library Foundation CASH REPORT MARCH 2012 Beginning Balance $1,217,303.28 LAIF Interest Earned - Deposits 3/8/2012 757.00 Less Checks Ending Balance $ 1,218,060.28 Union Bank, Statement Ending Balance $ 80,835.31 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,137,224.97 Adjusted Bank Balance $ 1,218,060.28 45 Page Iof1 U19Eot9Bank p L46 O NJ X14 J RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number. 03/01/12-03/30/12 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ On February 21, 2012, Union Bank jo/ned the CHIPS, (Clearinghouse Interbank Payments System), network.CHIPS will serve as a secondary payments option and back up to the Federal Reserve(Fed) clearing system.To learn more, call your treasury relationship manager or contact Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:30 Balance on 3l 1 $ 80,078.31 Total Credits 757.00 Deposits (1) 757.00 Total Debits 0.00 Balance on 3130 $ 80,835.31 CREDITS Deposits Including check and cash credits Date DescriptionlLocation Reference Amduni 3I8 CARRIER DEPOSIT 46258863 $ 757.00 DEBITS Dally Ledger Balance Date Ledger Balance Date Ledger Balance 3/1-317 $ 80,078.31 3/8-3/30 $ 80,835.31 46 STAFF REPORT LIBRARY SERVICES DEPARTMENT J RANCHO Date: June 4, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of May 7, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, — �GvVd Robert Karatsu Library Director 47 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 7, 2012, in the Tri-Communities Room, located at located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga, California. The meeting was called to order at 6:09 p.m. Present were Members Akahoshi, Amsler, Davies, Gilfry, Gonzalez, Leal, Melillo, Pachon and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR BI. Approval of Library Foundation Treasurer's Report: March, 2012. MOTION: Moved by Member Akaboshi to approve the Treasurer's Reports for March, 2012, seconded by Member Gonzalez, motion carried, 9-0-2 (with Filippi and May absent). B2. Approval of Minutes: April 2, 2012. MOTION: Moved by Member Davies to approve the minutes,seconded by Member Amsler,motion carried, 9-0-2 (with Filippi and May absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Assistant Library Director Perera updated the Members on the events that were held at the Biane Library during the month of April. Michelle Perera, Assistant Library Director, stated that this coming Friday, May 11, at 5 p.m. the Back to Basics Graduation would be held in the Celebration Hall. Police Chief Newcombe will be the guest speaker. 48 Library Foundation Board Minutes May 7, 2012 Page 2 Assistant Library Director Perera stated Local History Night will be held on Friday, May 18,from 7 to 9 p.m. at the Biane Library. There will be a special Maloof exhibit for the evening. On Saturday, May 26, from 1 to 4 p.m.,the Star Wars event will be held at the Biane Library. Then on Thursday, May 31, the Summer Reading Program kick-off will be held at the Biane Library. Member Gilfry will be honored at the Woman of Distinction by the California 63`d Assembly luncheon. The event will be held on Friday, May 18, at the Double Tree in Ontario. Robert Karatsu, Library Director, presented an oral report to the Board Members on the impact of City budget reductions. D BOARD BUSINESS D1. Potential Board Members. Discussion led by President Leal a. Resignation of Board Member Melillo (letter attached). President Leal thanked Member Melillo for all of his hard work on the Library Foundation Board. President Leal reviewed the list she had of potential new members and discussed status with the Members. D2. Strategic planning for Library Foundation Board. Discussion led by President Leal President Leal stated the Cultural Center has been reserved on August 18 from 10 a.m. to 3 p.m. for the Strategic Planning Workshop for the Library Foundation Members. D3. Possible By-laws revisions for Library Foundation Board. Discussion led by President Leal. President Leal reviewed the By-laws with the Members. Member Pachon stated after the Members had attended the Strategic Planning Workshop,a Mission Statement could be drafted and be a part of the By-laws. President Leal asked if the expectations of Board Members to the Library Foundation be listed in the By-laws. Library Director Karatsu stated the information on what is expected of a Member could be listed in a brochure. The By-laws are more of a procedure for the Library Foundation Board. 49 Library Foundation Board Minutes May 7, 2012 Page 3 Member Amsler suggested recruiting a Chaffey College student for the Library Foundation Board. Member Pachon suggested looking at other Library Bylaws to compare. Member Davies suggested the By-laws with the recommendations be approved and that further changes be suggested by the Executive ad hoc sub-committee to the Board. MOTION: Moved by Member Davies to approve the recommended changes to the By-laws, seconded by Member Akahoshi, motion carried, 9-0-2 (with Filippi and May absent). D4. Update on ad hoc sub-committees and ad hoc sub-committees restructuring. Discussion led by President Leal. Member Gonzalez stated that the Sponsorship ad hoc sub-committee had held three meetings. After their next meeting, there will be recommendations to the Board. Member Davies stated that a new chair person will be needed for the Public Relations ad hoc sub- committee. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING None were listed. F. COMMUNICATIONS FROM THE PUBLIC None were presented. 50 Library Foundation Board Minutes May 7, 2012 Page 4 G. ADJOURNMENT MOTION: Moved by Member Melillo to adjourn,seconded by Member Gilfry,motion carried,9-0- 2 (with Filippi and May absent). The meeting adjourned at 6:44 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 51