HomeMy WebLinkAbout12/08/06 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,August 6, 2012, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6:09 p.m. Present were Members Akahoshi,Amsler, Davies,Gilfry, Gonzalez,Leal,May,Sommer
and Vilardo.
Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Carol Durkel,
Office Specialist II, were present.
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
Bl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk
Janice Reynolds.
The Members had been sworn in at the City Council meeting on Wednesday,August 1;therefore,an
Oath of Office was not needed.
C. CONSENT CALENDAR
Cl. Approval of Library Foundation Treasurer's Report: May and June, 2012.
MOTION: Moved by Member Davies to approve the Treasurer's Reports for May and June, 2012,
seconded by Member Akahoshi, motion carried, 9-0-1 (with White absent).
C2. Approval of Minutes: June 4 and July 2, 2012.
MOTION: Moved by Member Davies to approve the minutes, seconded by Member May, motion
carried, 9-0-1 (with White absent).
Library Foundation Board Minutes
August 6, 2012
Page 2
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Update: Oral report by Robert Karatsu, Library Director.
Library Director Karatsu welcomed the new Members. He stated that there is a new tenant for the
apartment starting August I'`. The tenant will be paying $900 a month for rent.
Michelle Perera, Assistant Library Director, invited the Members to the Block Party on August 9
which will be held at the Cultural Center from 6 to 8 p.m.
Assistant Library Director Perera stated the City of Rancho Cucamonga's Employee of the Month for
August is Renee Tobin, Principal Librarian.
ars*+*
E. BOARD BUSINESS
E1. Welcome to new board members. Discussion led by President Leal
President Leal asked the new Members to introduce and tell a little about themselves.
Member Villardo introduced himself.
Member Sommer introduced herself.
Robert Karatsu, Library Director, talked about the purpose of the Library and how the Foundation
supports the Library.
E2. Discussion of Library Foundation Bylaws. Discussion led by President Leal.
President Leal stated Library staff had researched and had available samples from other libraries of
their Foundation Bylaws. Staff will e-mail the Bylaws to the Members. She asked Members to
review the Bylaws to help in drafting a new one.
E3. Library Foundation Board development workshop on Saturday,August 18"i. Discussion led
by Assistant Library Director Perera.
President Leal stated that on Saturday, August 18, the Foundation Development Workshop will be
held at Celebration Hall from 10 a.m. to 3 p.m.
Member Davies asked about the cost of the workshop.
Library Foundation Board Minutes
August 6, 2012
Page 3
Assistant Library Director Perera stated the cost for the presenter is $1,500.
Member May stated she would not be able to attend.
E4. Potential future Library Foundation fundraising events. Discussion led by Assistant Library
Director Perera.
Michelle Perera,Assistant Library Director, stated that Sunday,December 16, will be a Foundation
Fundraiser. The Lewis Family Playhouse will host the Gilfry Christmas Show. This will be a
holiday concert, different from the past MMM events. No food,just music.
Assistant Library Director Perera stated the tentative dates for the Telethon are April 19, 20 & 21,
2013. Staff is working on confirming a broadcast truck for the Telethon.
E5. Potential Library Foundation Social Event,Wednesday,August 29,2012. Discussion led by
President Leal.
Michelle Perera, Assistant Library Director, stated the Quakes Skybox event will be held on
Wednesday, August 29. Please RSVP by August 10.
E6. Approval of 2012-2013 Foundation Budget. Discussion led by President Leal and Library
Director Karatsu.
Library Director Karatsu reviewed the 2012-2013 Foundation Budget with the Members.
MOTION: Moved by Member Akahoshi to approve the budget, seconded by Member Amsler,
motion carried, 9-0-1 (with White absent).
ET Update on ad hoc sub-committees. Discussion led by President Leal
President Leal reviewed the Library Foundation Committees handout with the Members.
President Leal and Member Gonzalez reviewed the Community Partners Program Brochure with
the Members. The Brochure is a "living" document that will change as necessary.
Member Amsler suggested changing the word "Program" to "Opportunities." She suggested
"Business Partner Opportunities" instead of"Program."
Member Davies suggested adding the Foundation Members' names to help build support.
Library Foundation Board Minutes
August 6, 2012
Page 4
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
E1. Planned Giving
******
G. COMMUNICATIONS FROM THE PUBLIC
None were presented.
H. ADJOURNMENT
MOTION: Moved by Member May to adjourn,seconded by Member Davies,motion carried, 9-0-1
(with White absent). The meeting adjourned at 7:17 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: September 17, 2012