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Home My WebLink About12/12/03 Library Foundation Board LIBRARY FOUNDATION BOARD m , AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. December 3, 2012 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Christian Nelson, Member Heidi Soehnel, Member Kathy Sommer, Member Darren Vilardo, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretry of the Rancho Cucamonr�ga Public Library. Acting in that capacity on )l 'a9 la , at oL=30 P,M , , I posted a true and correct copy of the Library Foundation Board meeting agenda dated /a- 3/-)- to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: vt�� 4�� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA DECEMBER 3, 2012 1 RANCHO CUCAMONGA A. CALL TO ORDER . 1. Roll Call: Akahoshi , Amsler Davies Gilfry Gonzalez , Leal May Nelson Soehnel , Sommer _, Vilardo and White B. ITEMS OF BUSINESS WITH"NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by Assistant City Clerk Debra McNay to Heidi Soehnel. C. CONSENT CALENDAR ,, The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: October, 4 2012. 2. Approval of Minutes: November 5, 2012. 8 D. LIBRARY DIRECTOR'S STAFF.REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Welcome to new board member. Discussion led by President Leal. 2 LIBRARY FOUNDATION BOARD AGENDA DECEMBER 3, 2012 2 RANCHO CUCAMONGA 2. Discussion of December 16, 2012, holiday fundraising event and approval of preliminary budget. Discussion led by Secretary Gilfry. 3. Preview of 2013 Library Annual Calendar and discussion of distribution. Discussion led by Assistant Library Director, Michelle Perera and Vice President Akahoshi. 4. Update on ad hoc sub-committees. Discussion led by President Leal. F. IDENTIFICATION"OF'ITEMS FOR''THE NEXT MEETING _ This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, November 28, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: December 3, 2012 _ CUCAMONGA To: Rancho Cucamonga Library Foundatio From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— OCTOBER. 2012 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October 2012 BALANCE REVENUES EXPENDITURES BALANCE FUND General $91,980.96 $2,129.29 $94,110.25 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $19.400.55 $19.400.55 Greg & Terri Jacobs - Literacy5$ ,000.005$ ,000.00 Play & Learn Islands T" $6,000.00 $6,000.00 Lola A. Livesey Trust Account $218,801.97 $218.801.97 Operating Reserve Fund5$ .000.00 $5,000.00 Unallocated Funds $759.000.00 $759.000.00 TOTAL $1.228.308.48 $2,129.29 $1.230.437.77 LAIF Account $1,169,330.49 Transferred to LAIF Account $0.00 LAIF Interest $1,044.00 Union Bank Account $60,063.28 Outstanding Check $0.00 Total Library Foundation Holdings: $1,230,437.77 Revenues: $2,129.29 Rental Payment $ 900.00 General Fund Star Wars Day Raffle $ 100.00 General Fund PAB Snack Machine $ 15.29 General Fund PAB Donation Box $ 70.00 General Fund LAIF Interest $ 1,044.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2012 Beginning Balance $1,228,308.48 LAIF Interest Earned 1,044.00 Deposits 10/3/2012 915.29 10/25/2012 170.00 1,085.29 Less Checks - Ending Balance $ 1,230,437.77 Union Bank, Statement Ending Balance $ 60,063.28 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,170,374.49 Adjusted Bank Balance $ 1,230,437.77 5 �DQ99®�aBank S T A T E M E N T Page I of 2 OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNION BANK Statement Number.1110� GOVERNMENT SERVICES- SOUT14 0274 9/29/12. 10/31/12 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800798.6466 Thank you for banking with us since 2008 CY30M 1 10000 0002423004845 972942 RANCHO CUCAMONGA ,PUBLIC LIBRARY FOUNDATION _ P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services using your smortphone with Union Bonk's Mobile Business Center without enrollment through the Online Business Center. Check balances, make intra,bank transfers, approve wires securely, and view and make decisions on Positive Pay exceptions wherever you have mobile Internet service. To learn more, call your treasury relationship manager or contact Global Treasury Management Sales at 800.883.0285. PUBLIC FUND CHECKING.SUMMARY Account Number: Days in statement period: 33 Beginning 6elance on 9/29 $ 59,177.99 Total Credits 1,085.29 Deposits 12 1,085.29 Total De6its •200.00 Checks paid I 1 -200.00 Ending Balance on 10/31 $ 60,063.28 CREDITS Deposits including check Dale Dmcri lion Reference Amount and cash credits 10/3 CARRIER DEPOSIT 45355498 $ 915.29 10/30 CCV DEPOSIT SEQ# 1030JB3160 A-00000000015 90221277 170.00 2 Deposits Total amount $ 1,085.29 DEBITS Checks Paid Number Dale Amount Number Dote Amounl Number D.I. Amount 10100 10/1 $ 200.00 DAILY LEDGER BALANCE Dole lec(aer Balance Dote (edaer Balance Dee Weer Balance 9/29.9/30 $ 59,177.99 10/3.10/29 $ 59,893.28 $ 10/1.10/2 58,977.99 10/30-10/31 60,063.28 c A iFSCl MIX �a"y rev..rev FP.'i�a FSC ..>a.w.e'"" ELYY 6 FSC•at W30a O LAY Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 www.treasurer.ca.eov/pmia Sacramento,CA 94209-0001 -laif (916)653-3001 November 14, 2012 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Averaee Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions October 2012 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/15/2012 10/12/2012 QRD 1375475 SYSTEM 1,044.00 Account Summary Total Deposit: 1,044.00 Beginning Balance: 1,169,330.49 Total Withdrawal: 0.00 Ending Balance: 1,170,374.49 littps://Iaifns.treastlrer.ca.gov/RegularStatemelit.aspx 11/14/2012 7 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: December 3, 2012 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of November 5, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, . - �(,L GL✓A.�v�^ Robert Karatsu Library Director 8 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 5, 2012, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called to order at 6:09 p.m. Present were Members Amsler, Davies, Gilfry, Gonzalez, May, Nelson and Sommer. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia Administrative Secretary, were present. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Bl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk Janice Reynolds. City Clerk Janice Reynolds administered the Oath of Office to new Member Christian Nelson. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: August and September, 2012. MOTION: Moved by Member Amsler to approve the Treasurer's Reports for August and September, 2012, seconded by Member Sommer, motion carried, 7-0-5 (with Akahoshi, Leal, Vilardo and White absent). C2. Approval of Minutes: September 17 and October 1, 2012. MOTION: Moved by Member Davies to approve the minutes, seconded by Member May, motion carried, 7-0-5 (with Akahoshi, Leal, Vilardo and White absent). 9 Library Foundation Board Minutes November 5, 2012 Page 2 D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Library Status Update: Oral report by Robert Karatsu, Library Director. Library Director Karatsu welcomed new Member Nelson to the Board. Robert Karatsu,Library Director,presented an oral report to the Members on the California Library Association Conference that Library staff attended. The Play and Learn IslandsTM were exhibited at the conference. Library Director Karatsu reviewed with the Members the interest by the State Library with staff regarding the Staff Innovation Fund Program Michelle Perera,Assistant Library Director,reviewed the Staff Innovation Grant with the Members. Library Director Karatsu invited the Members for the City's Holiday Dinner on December I". He requested that Members RSVP by November 19 to Administrative Secretary Garcia. E. BOARD BUSINESS E1. Welcome to new board members. Discussion led by President Leal In the absence of President Leal, Secretary Gilfry conducted the meeting. Secretary Gilfry invited new Member Nelson to introduce himself to the Members. Member Nelson introduced himself and presented a brief history on his background. E2. Discussion of Library Foundation Bylaws. Discussion led by President Leal. Due to the absence of President Leal, the item was tabled to the next. MOTION: Moved by Member Amsler to table the item to the next meeting, seconded by Member Sommer, motion carried, 7-0-5 (with Akahoshi, Leal, Soehnel, Vilardo and White absent). E3. Discussion of December 16, 2012, Holiday Fundraising Event and approval of preliminary budget. Discussion led by Secretary Gilfry. 10 Library Foundation Board Minutes November 5, 2012 Page 3 Secretary Gilfry presented an oral report on "A December to Remember" with the Members. A request is for each Member to sell ten (10) tickets to the event. Sponsors are also needed for the event. Budget for the event was also discussed. E4. Potential new board members. Discussion led by President Leal. Member Amsler stated she had talked with two people that had expressed interest in being on the Library Foundation Board. She will follow up with them. E5. Review of Foundation pages in Annual Calendar. Discussion led by Assistant Library Director Michelle Perera. Michelle Perera, Assistant Library Director, stated Library staff were busy working on the annual calendar. She reviewed the information with the Board. E6. Update on ad hoc sub-committees. Discussion led by President Leal There were no updates at this time. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Update on "A December to Remember." G. COMMUNICATIONS FROM THE PUBLIC None were presented. 11 Library Foundation Board Minutes November 5, 2012 Page 4 H. ADJOURNMENT MOTION: Moved by Member Davies to adjourn to Monday, December 3, seconded by Member Sommer, motion carried, 7-0-5 (with Akahoshi, Leal, Soehnel, Vilardo and White absent). The meeting adjourned at 6:41 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 12