HomeMy WebLinkAbout12/12/03 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCI-IO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, December 3, 2012, in the Tri-Communities Room, located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called
to order at 6:06 p.m. Present were Members Akahoshi, Amsler, Davies, Leal,Nelson, Sommer and
White.
Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia
Administrative Secretary, were present.
13. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
131. Administration of Oath of Office—The Oath of Office will be administered by Assistant City
Clerk Debra McNay.
Assistant City Clerk Debra McNay administered the Oath of Office to new Member Heidi Soehnel.
C. CONSENT CALENDAR
Cl. Approval of Library Foundation Treasurer's Report: October, 2012.
MOTION: Moved by Member Davies to approve the Treasurer's Reports for October, 2012,
seconded by Member Sommer, motion carried, 8-0-4 (with Gilfry, Gonzalez, May and Vilardo
❑bscnt).
C2. Approval of Minutes: November 5, 2012.
MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Sommer,
motion carried, 8-0-4 (with Gilfry, Gonzalez, May and Vilardo absent).
Library Foundation Board Minutes
December 3, 2012
Page 2
1). LIBRARY DIRECTOR'S STAFF REPORTS
Dl. Library Status Update: Oral report by Robert Karatsu, Library Director.
Library Director Karatsu welcomed new Member Soehnel to the Board.
Robert Karatsn, Library Director, stated that on Saturday, December I", Library staff along with
Vice President Akahoshi and Member Amsler attended the City Holiday Dinner. Two awards were
received by Library staff. One was the Harvest Award for the Play and Learn IslandTm Team and
second, the SPIRIT Award to Jason Daly, Bookmobile Coordinator.
N,lichcl lc Perera,Assistant Library Director,stated that the Cookies and Carols program will be held
at the Archibald Library on Wednesday, December 12,at 4 p.m. and at the Victoria Gardens Library
on"fhursday, December 13. There will be crafts,decorating of cookies and carols sungbythe Caryn
Cougar Chorus.
Assistant Library Director Michelle Perera stated that on Friday,January 25,2013,the kickoff for the
"Big Rend." The book selected for this year is The Great Gatsby.
Nlichelle Perera, Assistant Library Director, updated the Members on the status of the Staff
Innovation Fund proposal with the State Library with the Members. She also updated the Members
on the possible grant(s) for early learning by the State Library.
Library Director Karatsu stated that Library staff will be meeting with Council Member Marc
Steinorth on Tuesday, December 4, to present an overview of the Library.
Vice President Akahoshi stated she was so proud to be part of the Library.
E. 130ARD BUSINESS
F 1 . Wcicomc to new board members. Discussion led by President Leal
President Lcal invited new Member Soehnel to introduce herself to the Members.
Ngcmber Sochnel introduced herself and presented a brief history on her background.
1-2. Discussion of December 16, 2012, holiday fundraising event and approval of preliminary
budget. Discussion led by Secretary Gilfry.
Library Foundation Board Minutes
December 3, 2012
Page 3
Assistant Library Director Perera stated that 175 tickets had been sold so far for "A December to
P.cmcmbcr'' event.
Library Director Karatsu is working with Rod Gilfry on the show. Member Nelson found a
Corporate Sponsor for the event, Southern California Gas Company.
Michcl Ic Perera, Assistant Library Director, stated that staff is working with a caterer in providing
"holiday treats" for the event.
Vice President Akahoshi will be inviting the City Council to the event on Wednesday evening.
Robert Karatsu, Library Director, stated that the first two rows of seats have been set aside for
potential corporate donors for the event. However,the seats will be released a couple of days before
the event.
Vice President Akahoshi stated the Suzanne Buquet would be donating a basket for the raffle for the
e A�Cnl.
\Member Amsler stated that she would be meeting with representatives from Smart & Final and
Hobby I-obby on donating a basket for the raffle as well.
E3. Preview of 2013 Library Annual Calendar and discussion of distribution. Discussion led by
Assistant Library Director Michelle Perera and Vice President Akahoshi.
Assistant Library Director Michelle Perera reviewed the 2013 Calendar with the Members.
V icc President Akahoshi commented on how nice the calendar looked.
\,Icmbcr Amslcr stated that the 2013 Calendar was beautiful.
F4. Update on ad hoc sub-committees. Discussion led by President Leal
V icc President Akahoshi presented an oral update to the Board on the plans for the 2013 Calendar
distribution.
President L.cal reviewed the Library Foundation ad hoc sub-committees spreadsheet with the
Members.
Library Foundation Board Minutes
December 3, 2012
Page 4
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F 1. Update on "A December to Remember" event
12. 2013 Calendar distribution
1:3. 13ylaws review
F4. Continue to Grow—New Members.
1-5. Strategic Planning
G. COMMUNICATIONS FROM THE PUBLIC
None were presented.
H. ADJOURNMENT
N101'10�: \�iovccl by Member Amsler to adjourn to Monday, February 4, seconded by Member
White, motion carried, 8-0-4 (with Gilfry, Gonzalez, May and Vilardo absent). The meeting
adjourned at 7:06 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approvcd: February 4, 2013