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Home My WebLink About13-126 - Resolutions RESOLUTION NO. 13-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA'GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney; NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Please see the following page for formal adoption,certification and signatures PASSED, APPROVED, AND ADOPTED this 17`h day of July 2013. AYES: Alexander, Michael, Spagnolo, Steinorth, Williams NOES: None ABSENT: None ABSTAINED: None L. Dennis Michael, Mayor ATTEST: JAI V,,.k / Jani a C. Reynolds, City Clerc 1UI✓ I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 17th day of July 2013. Executed this 18`h day of July 2013, at Rancho Cucamonga, California. k-/ 'U �-' L4 nice C. Reynolds, Cit lerk Resolution No. 13-126 - Page 2 of 23 EXHIBIT 'A' Records Destruction Authorizations for the following Departments/ Divisions Building & Safety Code Enforcement Finance Personnel Planning Resolution No. 13-126 - Page 3 of 23 MEMORANDUM RANCHO Date: July 10, 2013 CUCAMONGA To: James Markman, City Attorney From: Carrie Pincott, Records Coordinator Subject: Request for Approval of June 30, 2013, Record's Destruction Attached are Record's Destruction Notification Reports for the June 30, 2013, Record's Destruction. Please sign once below confirming the City Attorney's approval of the semi-annual destruction for all of the attached forms. City Attorney Approval ignature Date Resolution No. 13-126 - Page 4 of 23 Notification Number Destruction Notification Report 06/24/2013 09:41:12 366 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: Q Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 he following records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)CBox Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location 5 ace# hred 4355 2031.0 Code Enforcement Violatlons 01/01/2001 01/01/2010 01/01/2013 16-01-01 5 _ = Excluded Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 Ld Z Dat Notification Number Destruction Notification Report 06/24/2018 09;42:22 887 City of Rancho Cucamonga(RC) Page 1 Records Management Division (7'MP) PERSONNEL (4124) BIII to Mamas (4124)�Lr ycu,e_14warez Records Coordinators SheI160ftioupw mail Codes Phones (909)477-2700 ext; 2411 ing records aro due for destruction on 06/80/2018. Place your Initlals next to EACH box you authorise to be r;*;'ZME, n sign and date the bottom of EACH Page. V you wrist a box held for an additional 0 months,provide a memo he hold. Return the entire list to the Records Division by 07/08/2018. Destroy Permanent Record Title Record Title NameDatesDestroy Dale pt) de Box Number Code (Box Contents) BeginiEnding Hold? 06/30/20,8 Location B cad red 5198 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 12-02-08 2 Box Contents: Fire Recruitments Box Contents: 2000- Batteallon Chief,Engineer Exam Box Contents: 2009- Engineer, Battalion Chief,Exam tired 5194 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 12-02-08 3 Box Contents: Fire Recruitment Files Box Contents: 2009-EMT, Paramedic,Engineer, ' Box Contents: Prevention Assistant,Battalion Chief jj�hred 5190 5090.3 Personnel Recruitment 01/01/2008 12/31/2008 12/31/2011 12-02-02 3 Box Contents: Fire Recruitments Box Contents: 2008- EMS Administrator Box Contents: EMT E - Excluded Total Eligible Boxes to be destroyed m 8 Eligible Boxes on Hold m 0 Elgiblle Boxes Checked Out m 0 Eligible Boxes Removed e 0 Total Available Boxes to be destroyed m 8 Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code. Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Beglning Ending Hold? 06/30/2013 Location Space# � hred 4714 4010.1 Accounts Payable 11/01/2005 05/31/2006 05/31/2013 04-02-03 3 Box Contents: Purchasing Card Statements Shred 4215 4010.1 Accounts Payable 07/01/2003 06/30/2006 06/30/2013 12-03-01 5 Box Contents: Accounts Payable Check Back-up Box Contents: July 2003 -June 2006 Folders within the above box Alt. Folder#1 Beginning Date:07/01/2003 Ending Date: 06/30/2006 Record Title Name: Alt. Folder Number: July 2005 -June 2006 Paclflcare, Kaiser, Delta,V Description: SP, PMI Guardian, Llna-Cigna, Long Term,Principal, Dental Health, Standard, Aria hred 4358 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-01 1 Box Contents: Accounts Payable Box Contents: Adapt-Architerra Ir�.g6hred 4359 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-01 2 Box Contents: Accounts Payable Box Contents: C - PO's, Cadet Uniform Box Contents: Arrowhead Credit Union Shred 4360 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-02 1 Box Contents: Accounts Payable Box Contents: Trademark-Office Depot (Shred 4361 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-02 2 Box Contents: Accounts Payable Box Contents: Finesse- Furman u' Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) 8111 to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 r e following records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be stroyedthen sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code. (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# hred 4362 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-03 1 Box Contents: Accounts Payable Box Contents: San Bernardino-Silver hred 4363 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-03 2 Box Contents: Accounts Payable Box Contents: A misc. -Adamson Shred 4365 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-04 2 IBox Contents: Accounts Payable Box Contents: Weir-Zwissler �ylWphred 4366 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-01 1 Box Contents: Accounts Payable ��pppp Box Contents: So Cal Edison fUhred 4367 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-01 2 J/T Box Contents: Accounts Payable Box Contents: Coast Recreation - D3 I`> 1hred 4368 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-02 1 'IT Box Contents: Accounts Payable Box Contents: Koranda - Los Osos High School \A11Shred 4369 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-02 2 Box Contents: Accounts Payable Box Contents: So Cal. Edison Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 e following records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# bred 4370 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-03 1 Box Contents: Accounts Payable Box Contents: Rodriguez - SANBAG Shred 4371 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-03 2 Box Contents: Accounts Payable Box Contents: Napa - Nunez Ily/phred 4372 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-04 1 V� Box Contents: Accounts Payable Box Contents: Simplot Partners - Standard Pacific ,Shred 4375 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-05 2 Box Contents: ACCOUNTS PAYABLE Box Contents: F-MISC. -FIELDMAN ALL]Shred 4376 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-05 1 , Box Contents: ACCOUNTS PAYABLE Box Contents: BRODART BOOKS bred 4377 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-05 2 ��'"'TTTTTT Box Contents: ACCOUNTS PAYABLE Box Contents: CUCAMONGA VALLEY WATER DISTRICT bred 4378 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-01 1 Box Contents: ACCOUNTS PAYABLE Box Contents: R-MISC. - RANCHO MINI Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# ( Shred 4379 4010.1 Accounts Payable .07/01/2005 06/30/2006 06/30/2013 07-03-01 2 Box Contents: ACCOUNTS PAYABLE Box Contents: STAPLETON -T-MISC. hred 4380 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-02 1 'Box Contents: ACCOUNTS PAYABLE Box Contents: LOWES- MARIPOSA Shred 4381 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-02 2 Box Contents: ACCOUNTS PAYABLE Box Contents: VERIZON Shred 4382 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-03 1 Box Contents: ACCOUNTS PAYABLE Box Contents: RANCHO SCREEN - ROBERTS INWlShred 4383 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-03 2 Box Contents: ACCOUNTS PAYABLE Box Contents: OFFICE DEPOT /li^Hshred 4384 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-04 1 TT Box Contents: ACCOUNTS PAYABLE Box Contents: VERIZON -WATSON Shred 4385 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-04 2 Box Contents: ACCOUNTS PAYABLE Box Contents: RICHARD WATSON&GER. Box Contents: SAN BERN. COUNTY Box Contents: SAN BERNARDINO VET Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he fallowing records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code - (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# Shred 4386 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-05 1 Box Contents: ACCOUNTS PAYABLE Box Contents: CALBO- CLOUT Shred 4387 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-05 2 Box Contents: ACCOUNTS PAYABLE Box Contents: O MISC. - P MISC Phred 4388 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-06 1 Box Contents: ACCOUNTS PAYABLE Box Contents: VERIZON Shred 4389 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-06 2 Box Contents: ACCOUNTS PAYABLE Box Contents: SO CAL EDISON �hred 4390 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-07 1 Box Contents: ACCOUNTS PAYABLE Box Contents: TBH -TOMASK PPS4391. 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-07 2 Box Contents: ACCOUNTS PAYABLE Box Contents: E-MISC. - EWING I)MShred 4392 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-08 1 Box Contents: ACCOUNTS PAYABLE Box Contents: U-MISC. - UNIFIRST D �g�i3 Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: 909)477-2700 ext: 2430 rTh,o following records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be troyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide amemotifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# J►Y9hred 4393 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-08 2 "''7777 Box Contents: ACCOUNTS PAYABLE Box Contents: UNION BANK-VENTURA f�Shred 4394 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-09 1 11 ( Box Contents: ACCOUNTS PAYABLE pppy�� Box Contents: D&K CONCRETE 'p Shred 4395 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-09 2 417' Box Contents: ACCOUNTS PAYABLE Box Contents: PRAXAIR- QUINTANA hred 4396 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-10 1 ��111111 Box Contents: ACCOUNTS PAYABLE Box Contents: MARK CHRISTOPHER- N MISC. (]Shred 4397 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-10 2 Box Contents: ACCOUNTS PAYABLE Box Contents: SO CAL EDISON hred 4398 4010.1 Accounts Payable / / 06/30/2006 06/30/2013 07-02-06 1 Box Contents: ACCOUNTS PAYABLE Box Contents: IRON MOUNTAIN - KONICA - 505hred 4399 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-06 2 ,jU- Box Contents: ACCOUNTS PAYABLE Box Contents: VERIZON Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location space# Shred 4400 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-07 1 r Box Contents: ACCOUNTS PAYABLE Box Contents: VERIZON 1p7y16hred 4401 4010.1 Accounts Payable 05/01/2006 06/30/2006 06/30/2013 16-02-02 2 -�-TT Box Contents: ADJUSTING JOURNAL ENTRIES Box Contents: JE508378 THRU 508836 Box Contents: MAY 31, 2006 -THRU JUNE 30, 2006 hred 4406 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-10 1 Box Contents: ACCOUNTS PAYABLE Box Contents: G MISC. -GOVERNMENT Ip ylshred 4407 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-10 2 Box Contents: ACCOUNTS PAYABLE LL Box Contents: SBC ly^ry5hred 4406 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-06 1 Box Contents: ACCOUNTS PAYABLE Box Contents: PAPA- POWER ( Shred 4409 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-06 2 I� Box Contents: ACCOUNTS PAYABLE Box Contents: SCE Phred 4410 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-07 1 Box Contents: ACCOUNTS PAYABLE Box Contents: BRODART BOOKS Date D �4. Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 8 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be Pdestroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# hred 4411 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-07 2 rf Box Contents: ACCOUNTS PAYABLE Box Contents: I MISC. - IRON AGE CORPORATION Shred 4414 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-03-10 1 Box Contents: ACCOUNTS PAYABLE Box Contents: GRAINGER- HAAKER hred 4415 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-04 1 Box Contents: ACCOUNTS PAYABLE Box Contents: ARCH WIRELESS - BARNES&NOBLE Qhred 4416 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-01-05 1 Box Contents: ACCOUNTS PAYABLE Box Contents: HACIENDA- HYDRO hred 4417 4010.1 Accounts Payable 07/01/2005 06/30/2006 06/30/2013 07-02-04 2 'T Box Contents: ACCOUNTS PAYABLE "" Box Contents: BASE LINE-C MISC. PPS4686 4010.2 Accounts Receivable 07/01/2005 06/30/2006 06/30/2013 02-02-01 3 Box Contents: Electrical Accounts Receivable Box Contents: Various receipts Box Contents: Fiscal year 05/06 Ohred 4687 4010.2 Accounts Receivable 07/01/2005 06/30/2006 06/30/2013 02-02-02 2 Box Contents: Accounts Receivable Box Contents: CVWD-Verizon a Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 9 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 06/30/2013. Place your initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Cods Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# Shred 3736 4020.3 Dally Cash Receipts/Revenue Files 01/01/2004 01/31/2004 01/31/2013 14-03-03 5 Box Contents: Daily Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire Box Contents: Lions East&West Shred 3732 4020.3 Dally Cash Receipts/ Revenue Files 02/01/2004 02/29/2004 02/28/2013 14-02-03 2 Box Contents: Dally Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire, Box Contents: Lions East&West hred 3819 4020.3 Dally Cash Receipts/ Revenue Files 02/04/2004 03/08/2004 03/08/2013 16-02-01 3 Box Contents: Dally Cash Receipts hred 3731 4020.3 Daily Cash Receipts/ Revenue Files 03/03/200403/31/2004 03/31/2013 14-02-03 3 Box Contents: Dally Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire, Box Contents: Lions East&West shred 3820 4020.3 Daily Cash Receipts/ Revenue Files 03/09/2004 04/08/2004 04/08/2013 16-02-04 1 Box Contents: Dally Cash Receipts ]shred 3733 4020.3 Daily Cash Receipts/ Revenue Files 04/01/2004 04/30/2004 04/30/2013 14-03-03 4 Box Contents: Dally Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire, Box Contents: Lions East&West Date Notification Number Destruction.Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 10 Records Management Division (TMP) FINANCE (41S1) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be daroyed, stthen sign and date the bottom of EACH page. ,If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title. Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# Nh�hred 3501 4020.3 Dally Cash Receipts/ Revenue Flies 01/01/2001 06/30/2004 06/30/2013 14-03-01 4 '7 Box Contents: Fire District Revenue 00/Of - 03/04 Box Contents: Property Tax Files 00/01, 01/02 Box Contents: 02/03,03/04, Min. Files Shred 3710 4020.3 Dally Cash Receipts/ Revenue Files 07/01/2003 06/30/2004 06/30/2013 15-02-03 2 Box Contents: City Revenues 03/04 Folders within the above box Alt. Folder#1 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: State Asset Seizure Alt. Folder#2 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name: Dally Cash Retelpts/Revenue Files Alt. Folder Number: Description: Vehicle Fines Alt. Folder#3 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Workers Comp. Alt. Folder#4 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Booking Fees Alt. Folder#5 Beglnning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name:Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Cable Franchise Fees Alt. Folder#6 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name:Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Cert. Alt. Folder#7 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: Description: Franchise Fees Date Notification Number Destruction Notification Report 06/24/2013 09:44:37 369 City of Rancho Cucamonga (RC) Page 11 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: 909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be Ptroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Cods Box Number Code (Box Contents) Beglning Ending Hold? 06/30/2013 Location Space* Folders within the above box AIL Folder#8 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name:Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Grant Reimbursement Alt. Folder#9 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Half Cent Sales Tax Alt. Folder#10 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Flies Alt. Folder Number: Description: Highway Users Tax Alt. Folder#11 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: ' Description: Interest Alt. Folder 012 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Flies Alt. Folder Number: Descnption: Lease Payments Alt. Folder#13 Beginning Date: 07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Measure I Alt. Folder#14 Beginning Date: 07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Misc. Alt. Folder#15 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Motor Vehicle License Alt. Folder#16 Beginning Date: 07/01/2003 Ending Date: 06/30/20D4 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Parking Citations Alt. Folder#17 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: Description: Property Taxes Date Notification Number Destruction Notification Report 06/24/2013 09:44:38 369 City of Rancho Cucamonga (RC) Page 12 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mall Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the.hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# Folders within the above box. Alt. Folder#18 Beginning Date: 07/OV2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: quakes Baseball Alt. Folder#19 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Flies Alt. Folder Number: Description: Property Transfer Tax Alt. Folder#20 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Dally Cash Receipts/Revenue Files Alt. Folder Number: Description: Refuse Fees Alt. Folder#21 Beginning Date:07/01/2003 Ending Date: 06/30/2004 Record Title Name: Dally Cash Recelpts/Revenue Flies Alt. Folder Number: Description: Restitution Alt. Felder#22 Beginning Date:07/01/2003 Ending Date:06/30/2004 Record Title Name: Daily Cash Receipts/Revenue Files Alt. Folder Number: Description: Sales Tax Alt. Folder#23 Beginning Date: 07/01,/2003 Ending Date: 06/30/2004 Record Title Name; Dally Cash Recelpts/Revenue Files Alt. Folder Number: Description: Stadium Special Events / hired 3738 4020.3 Daily Cash Receipts/ Revenue Files 06/01/2004 06/30/2004 06/30/2013 14-03-02 2 Box Contents: Daily Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire Box Contents: Lions East&West Shred 4013 4020.3 Daily Cash Receipts/ Revenue Flies 05/01/2004 06/30/2004 06/30/2013 12-03-01 2 1f-IT Box Contents: Dally Cash Receipts Shred 4018 4012.8 Journal Voucher 08/01/2003 01/31/2004 01/31/2013 16-02-01 1 Box Contents: Adjusting Journal Entries d. 'Date Notification Number Destruction Notification Report 06/24/2013 09:44:38 '369 City of Rancho Cucamonga (RC) Page 13 Records Management Division (TMP) FINANCE (41S1) Bill to Name: (4151) Records Coordinator: LAYNE TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# Shred 4824 4040.2 Payroll Register 12/01/2007 02/28/2008 02/28/2013 08-01-05 3 6yj Box Contents: Fire Payroll Report MlfShred 4804 4040.2 Payroll Register 06/01/2007 03/31/2008 03/31/2013 01-01-03 1 TTTTTT Box Contents: City Payroll Reports hred 4819 4040.2 Payroll Register 01/01/2008 03/31/2008 03/31/2013 08-01-02 2 �L Box Contents: City Payroll Reports Jr+g6hred 4821 4040.2 Payroll Register. 03/01/2008 05/30/2008 05/30/2013 08-01-03 1 'T Box Contents: Fire Payroll Reports Phred 4808 4040.2 Payroll Register 07/01/2007 05/31/2008 05/31/2013 02-02-02 3 �+ Box Contents: City Payroll Reports hred 5094 4040.2 Payroll Register 02/01/2006 06/30/2008 06/30/2013 10-02-03 2 Box Contents: City Payroll Register Box Contents: Direct Deposit Mkhred 4812 4040.9 Time Cards 12/01/2007 01/31/2008 01/31/2013 02-02-03 2 Box Contents: Payroll Timecards hred 4810 4040.9 Time Cards 02/01/2008 03/31/2008 03/31/2013 . 02-02-03 6 ppp,,,---,,, Box Contents: Payroll Timecards Shred 4792 4040.9 Time Cards 03/01/2008 04/30/2008 04/30/2013 01-01-01 5 Box Contents: City Timecards Date Notification Number Destruction Notification Report 06/24/2013 09:44:38 369 . City of Rancho Cucamonga (RC) Page 14 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator. LAYNE TAMARA Mall Code: Phone: t909)477-2700 ext: 2430 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates O (X)Code Box Number Code (Box Contents) l Destroy Date Beglning Ending Hold? 06/30/2013 Location Space7i IpWlshred 4813 4040.9 Time Cards 04/01/2008 05/31/2008 05/31/2013 02-02-03 3 /T Box Contents: Payroll Timecards Total Eligible Boxes to be destroyed = 76 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out e 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 76 .Date Notification Number Destruction Notification Report 06/24/2013 09:45:17 370 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator: Victorino, Valerie Mail Code: Phone: (909)477-2700 ext: 4327 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (% Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location S ace# Scan/Recyc 5150 8020.2 Conditional Use Permits (CUP's) 01/01/1988 12/31/2006 12/31/2010 0 Box Contents: CUP's 2006 & 1988 Box Contents: ✓2006-00946,-60985,$0969,k60959,K10990, Box Contents: 100992,P1037,011051,101092,&-45 & Box Contents: dP91-03 is can/Recyc 5152 8020.2 Con itional Use Permits (CUP's) 01/01/2007 12/31/2007 12/31/2011 0 Box Contents: CUP's -V6007JJ,,6o101,,60258M,'60013yb0 Box Contents: 134,'60111,00219,,60304,N60406,16453, Box Contents: "60474,'00536 can/Recyc 5151 10020.8 Subdivisions & Developments (DR's) 01/01/2006 12/31/2006 12/31/2008 0 Ivvvr�� Box Contents: DR & MDR- 2006 Box Contents: V01012,'60305,160855,,00876,,00898,140683 Box Contents: ,-b12010, 04003,41'1033 can/Recyc 5153 10020.8 Subdivisions & Developments (DR's) 01/01/2007 12/31/2007 12/31/2009 0 Q}^ Box Contents: DR, MDR, HDR- 2007 . ,So Om n l n y Box Contents: 00461, 00945, 00018, 00424, 00414, 00375 Box Contents: , 00322, 00247, 00502, 00088, 01086, 006 Box Contents: 23 l�/il5can/Recyc 5154 10020.8 Subdivisions & Developments (DR's) 01/01/2007 12/31/2007 12/31/2009 0 IT� Box Contents: DR, MDR, HDR- 2007 Box Contents: ✓00187,'60123,100113,'60117,`60237,`Qb194 Box Contents: y00253,eb321,00300 Date NotificatlossNumber Destruction Notification Report 06/24/2013 09:46:22 371 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) ^ ' BUILDING &SAFETY DIV (4373) Bill to Name: (4373) VU�I el" ZUA3101 W Records Coordlnator:-kinde-800rtneyl/ Mall Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be Ptroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Bax Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# nSc�1{r cyc 5158 8020.1 Construction Permits 01/01/2005 12/31/2008 12/31/2010 0 j}1 Box Contents: Supporting Docs. to Bldg. Permits S Qctn n in9 F-IScan/Recyc 5159 8020.1 Construction Permits 01/01/2008 12/31/2009 12/31/2011 0 A-44e✓' Box contents: Supporting Docs. to Bldg. Permits sCannIRI �Sc n/Recyc 5160 8020.1 Construction Permits 01/01/2005 12/31/2009 12/31/2011 0 Y' Box Contents: Supporting Docs, to Bldg. Permits S QvinlnI Recyc 5161 8020.1 Construction Permits 01/01/2008 12/31/2009 12/31/2011 0 om 11 f Box Contents: Supporting Docs. to Bldg. Permits Qtr (\kv\ F—IScan/Recyc 5162 8020.1 Construction Permits 01/01/2007 12/31/2009 12/31/2011 0 ✓ "tC Box Contents: Supporting Docs. to Bldg. Permits SCunn ln5 QScan/Recyc 5163 8020.1 Construction Permits 01/01/2007 12/31/2009 12/31/2011 0 .Q�-ICY Box Contents: Supporting Docs. to Bldg. Permits S eClnntr�� QScan/Recyc 5164 8020.1. Construction Permits 01/01/2007 12/31/2009 12/31/2011 0 4�(!C Box Contents: Supporting Docs. to Bldg. Permits .5 t Gh n ihh QScan/Recyc 4836 8020.1 Construction Permits 01/01/2009 03/01/2011 03/01/2013 13-01-01 4 SQannC6 Box Contents: Flnaled Building Permits �d l 17• Box Contents: Scanned by Dee 12/12 QScan/Recyc 4838 8020.1 Construction Permits 01/01/2001 03/31/2011 03/31/2013 01-02-02 2 CnaniA, Box Contents: Finaled Building Permits IIWI Date LJ Notificatiw.. Number Destruction Notification Report 06/24/2013 09:46:22 371 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) BUILDING &SAFETY DIV (4373) BIII to Name: (4373) Records Coordinator: Linda Courtney Mail Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 06/30/2013. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 07/03/2013. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2013 Location Space# ❑Sca /Recyc 4837 8020.1 Construction Permits 03/01/2011 04/30/2011 04/30/2013 13-01-01 5 1)— GL 1 Box Contents: Finaled Building Permits 0 Qhl1 Box contents: Scanned by Dee 12/12 ❑Scan/Recyc 4898 8020.1 Construction Permits 04/01/2011 05/30/2011 05/30/2013 13-01-02 5 SC apnea, Box Contents: Finaled Building Permits Box Contents: April through May 2011 Box Contents: Scanned by Dee ❑Scan/Recyc 4897 8020.1 Construction Permits 05/01/2011 06/30/2011 06/30/2013 13-01-02 4 1113 Box Contents: Finaled Building Permits �e�nna,.l Box Contents: May through lune 2011 Pima 1 j,,� �lJ Box Contents: Scanned by Dee 1/13 E, Y/1 Al a A�. 1 t I lt,�'h6��V��V� . Total Eligible Boxes to be destroyed = 12 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 12 , 6ola l3 Date