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Home My WebLink About2013/08/21 - Agenda Packet .� . 6', j10 UCAMON GA 10500 Civic Center Drive Rancho Cucamonga, CA 91730-3801 City Office: (909) 477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1st and 3rd Wednesdays 7:00 P.M. AUGUST 21 , 2013 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Marc Steinorth Diane Williams CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds • ~S . 11v' -•.. INFORMATION FOR THE PUBLIC •-,H TO ADDRESS THE FIRE BOARD, AUTHORITY BOARD AND CITY COUNCIL The Fire Board,Authority Board and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position,you may simply indicate that you agree with a previous speaker. If appropriate,a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board,Authority Board or City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display audio or visual material,please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Authority Board or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period,all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any remaining "Public Communications" which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less,as deemed necessary by the Chair,depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" Item or on an "Administrative Hearing Item(s)," your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS -Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter,the City's Public Library(-ies)and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST-Fire Board,Authority Board and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on- demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth(DSUCable Modem)or Low-bandwidth (Dial-up) Internet service. The Fire Board, Authority Board and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire District Board and the Public Financing Authority Board. Copies of the agendas and minutes can be found Cam? www.citvofrc.us eiIf you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. I FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 1 „_01 CITY COUNCIL AGENDA AUGUST 21 , 2013 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM Al. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY AND CITY COUNCIL. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM I D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A): - ROBERT SOTO, AN INDIVIDUAL; TOWER OF POWER, INC., A CALIFORNIA CORPORATION, VS. CITY OF RANCHO CUCAMONGA, RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CASE NO. CIVRS1304151 — CITY, FIRE D3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B) —ONE CASES— CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR TWO PROPERTIES LOCATED ON THE EAST SIDE OF GROVE AVENUE, NORTH OF 8TH STREET AND MORE COMMONLY KNOWN AS 8837 GROVE AVENUE, AND THE SECOND PROPERTY IS SOUTH OF ARROW HIGHWAY, EAST OF ARCHIBALD AVENUE, AND MORE COMMONLY KNOWN AS 8590 MALVEN AVENUE; NEGOTIATING PARTIES: LINDA DANIELS. ASSISTANT CITY MANAGER AND RYAN COBB REPRESENTING NATIONAL CORE REGARDING PRICE AND TERMS — SUCCESSOR AGENCY f#444\ FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND ¢_w, CITY COUNCIL AGENDA AUGUST 21 , 2013 E. CITY MANAGER ANNOUNCEMENTS F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Healthy RC Dining Presentation. Recognizing Carrow's Restaurant. H2. Falken Tire Check Presentation. I. PUBLIC COMMUNICATIONS I This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. FIRE PROTECTION DISTRICT, • • • • PUBLIC FINANCING AUTHORITY AND 3 • CITY COUNCIL AGENDA AUGUST 21 , 2013 The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: August 7, 2013 (Regular Meeting) "' J2. Approval of Check Register dated July 31, 2013 through August 14, 2013 for the total 1 amount of$119,042.89. J3. Approval to receive and file current Investment Schedule as of July 31, 2013. 5 J4. Approval to authorize an increase to Contract No. #12-075 in the amount of $117,858 with 10 International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project; 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858; 1705000- 4604 (Dist. Line Ext Fee-Electric Utility) $117,858; and 3288501-5720 (Misc Contribution to City—Line Ext/Jersey Station) $117,858. J5. Authorization to renew contract (CO 06-180) on a month-to-month basis with no fee 11 increase and consistent with the original bid process with ABM Janitorial Services for City- wide Janitorial Services in the amount of $326,340 ($258,340 six months of service plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/13-109 for City-wide Janitorial Services is awarded and the new contract is finalized; award a contract (CO. 13-210) in the amount of $467,614.63 ($417,614.63 annual amount, plus $50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service - $5,000 and Fire District quarterly floor care/maintenance-$10,000) to the most responsive, responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in accordance with RFP #12/13-109 for City-wide Janitorial Services to be funded from 1001312-5304 (Facilities Maintenance), 1700312-5304 (Sports Complex), and 3281529-5300 (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to 3281529-5300; and to renew said contract upon mutual consent for additional one (1) year periods up to a total of seven (7) years. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 4 •• ":; CITY COUNCIL AGENDA • AUGUST 21 , 2013 J6. Approve Amendment No. 02 to renew contract (CO 03-084) with EMCOR Service/Mesa 13 Energy Systems, Inc. (EMCOR Service), California on a month-to-month basis with no fee increase for Fiscal Year 2013-2014 for HVAC/Control Work and related Energy Management Systems in the amount of $206,240 ($17,186 per month) for City facilities: add the Rancho Cucamonga Fire Protection District facilities on an "as-needed" basis; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at City-wide facilities not to exceed $10,000; to be funded from 1001312-5304, 1025001-5304, 1700312-5304, 3281529-5200, 3282529-5200 and 3283529-5200. lK. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: August 7, 2013 (Regular Meeting) L. CONSENT CALENDAR - CITY COUNCIL L1. Approval of Minutes: August 7, 2013 (Regular Meeting) July 22, 2013 (Joint Meeting with Park & Recreation Commission) L2. Approval of Check Register dated July 31, 2013 through August 14, 2013 and payroll 15 ending August 14, 2013 for the total of $5,031,044.68. L3. Approval to receive and file current Investment Schedule as of July 31, 2013. 47 L4. Approval of a Resolution terminating the Housing Financing JPA Agreement between 55 Rancho Cucamonga, Palmdale, Colton, and Porterville. RESOLUTION NO. 13-147 56 A RESOLUTION OF THE COUNCIL OF THE CITY OF RANCHO CUCAMONGA TERMINATING THAT AGREEMENT DATED NOVEMBER 1, 1986 ENTITLED "JOINT POWERS AGREEMENT TO CREATE THE RANCHO CUCAMONGA-PALMDALE-PORTERVILLE- COLTON HOUSING FINANCE AGENCY TO EXERCISE COMMON POWERS OF THE CITIES OF RANCHO CUCAMONGA, PALMDALE, PORTERVILLE AND COLTON TO FINANCE HOME MORTGAGES PURSUANT TO PART 5 OF DIVISION 31 OF THE HEALTH AND SAFETY CODE OF THE STATE OF CALIFORNIA" ("THE AGREEMENT" HEREINAFTER) L5. Approval to authorize an increase to Contract No. #12-075 in the amount of $117,858 with 58 International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project; 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858; 1705000- 4604 (Dist. Line Ext Fee-Electric Utility) $117,858; and 3288501-5720 (Misc Contribution to City— Line Ext/Jersey Station) $117,858. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 5 • ' CITY COUNCIL AGENDA AUGUST 21 , 2013 L6. Approve Amendment No. 001 to renew contract (CO 09-220) with Siemens Road and City 59 Mobility, Formerly Republic ITS, Inc., with no fee increase and consistent with the original competitive bid process for Fiscal Year 2013-2014 for City-wide Traffic Signal Maintenance in an annual account of $559,560 ($157,728 annual contract plus $401,832 extra work allowance) to be funded from Account Numbers 1177303-5300 (Measure 1 2010-2040) and 1124303-5300 (Transportation). L7. Approve Amendment No. 001 to renew contract CO 2012-009 with no change to the scope 61 of work and increase the option to renew to a total of seven (7) years with ValleyCrest Landscape Maintenance of Fontana, CA, with no fee increase and consistent with the original competitive bid process, for Fiscal Year 2013-2014 for the maintenance of landscape and irrigation within Landscape Maintenance Districts 1, 2, 4R and 5 in an account not to exceed $1,517,440 to be funded from 1130303-5300 (Landscape Maintenance District No. 1), 1131303-5300 (Landscape Maintenance District No. 2), 1134303-5300 (Landscape Maintenance District No. 4-R), and 1135303-5300 (Landscape Maintenance District No. 5) as approved in the adopted budget for Fiscal Year 2013-2014. L8. Authorization to renew contract (CO 06-180) on a month-to-month basis with no fee 62 increase and consistent with the original bid process with ABM Janitorial Services for City- wide Janitorial Services in the amount of $326,340 ($258,340 six months of service plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/13-109 for City-wide Janitorial Services is awarded and the new contract is finalized; award a contract (CO. 13-210) in the amount of $467,614.63 ($417,614.63 annual amount, plus $50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service - $5,000 and Fire District quarterly floor care/maintenance-$10,000) to the most responsive, responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in accordance with RFP #12/13-109 for City-wide Janitorial Services to be funded from 1001312-5304 (Facilities Maintenance), 1700312-5304 (Sports Complex), and 3281529-5300 (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to 3281529-5300; and to renew said contract upon mutual consent for additional one (1) year periods up to a total of seven (7) years. L9. Approve Amendment No. 02 to renew contract (CO 03-084) with EMCOR Service/Mesa 64 Energy Systems, Inc. (EMCOR Service), California on a month-to-month basis with no fee increase for Fiscal Year 2013-2014 for HVAC/Control Work and related Energy Management Systems in the amount of $206,240 ($17,186 per month) for City facilities; add the Rancho Cucamonga Fire Protection District facilities on an "as-needed" basis; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at City-wide facilities not to exceed $10,000; to be funded from 1001312-5304, 1025001-5304, 1700312-5304, 3281529-5200, 3282529-5200 and 3283529-5200. L10. Accept the LMD-4R and Garcia Park Lighting Retrofit Project, Contract No. 13-035 as 66 complete; release the Faithful Performance Bond; accept a Maintenance Bond; release the Labor and Materials Bond; approve a Resolution authorizing the Public Works Services Director to file a Notice of Completion, release the retention 35 days after acceptance and approve the final contract amount of $143,593.39. FIRE PROTECTION DISTRICT, rt PUBLIC FINANCING AUTHORITY AND 6 • ' CITY COUNCIL AGENDA •-•• AUGUST 21 , 2013 RESOLUTION NO. 13-148 69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA. ACCEPTING THE LMD-4R AND GARCIA PARK LIGHTING RETROFIT PROJECT CONTRACT, NO. 13-035 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L11. Authorization to appropriate an additional $20,000 into Account 1380501-5200 for the 70 purpose of purchasing WebEOC Resource Manager and Mapper Professional Incident Management Software. L12. Approval to authorize the advertising of the "Notice Inviting Bids" for the 4th Street 71 Pavement Rehabilitation —from Milliken Avenue to Richmond Place, to be funded from Gas Tax RT 7360 Fund, Account No. 11743035650/1817174-0 for construction of said project. RESOLUTION NO. 13-149 73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "4TH STREET PAVEMENT REHABILITATION — FROM MILLIKEN AVENUE TO RICHMOND PLACE", IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L13. Release of Maintenance Guarantee Bond for Tract 17919, located on the northwest corner 77 of East Avenue and Miller Avenue, submitted by Crestwood Corporation. L14. Approval of a Resolution amending the Parking Enforcement Bail Schedule to Include a 79 Citation for Unauthorized Parking in an Electric Vehicle Charging Station. RESOLUTION NO. 13-150 80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AMENDING THE PARKING ENFORCEMENT BAIL SCHEDULE TO INCLUDE THE ELECTRIC VEHICLE PARKING CITATION L15. Approval to appropriate $5,000 from Library Services fund balance into Account Number 83 1290601-5200 for replacement of computer monitors. L16. Approval to appropriate $7,000 from Library Services fund balance into Account Number 84 1 290601-51 52 for telemessaging software and dialogic card upgrades. L17. Approval to appropriate $25,000 from Library Services fund balance into Account 85 Number1290601-5300 for SirsiDynix software maintenance. FIRE PROTECTION DISTRICT, .;, :•• PUBLIC FINANCING AUTHORITY AND 7 *;J CITY COUNCIL AGENDA AUGUST 21 , 2013 IM. CITY MANAGER'S STAFF REPORT I The following items have been requested by the City Council for discussion. Ml. Update on the Progress of the Photovoltaic Streamlined Permit Process. (Oral report) """ IN. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. N1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) "- N2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council ___ Member.) I 0. IDENTIFICATION OF ITEMS FOR NEXT MEETING I P. ADJOURNMENT I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on August 15, 2013, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. August 7, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council and Fire Protection District held a closed session on Wednesday, August 7, 2013 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney James Markman; Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City Manager/Economic and Community Development. I I B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PEOPERTY LOCATED AT 13539 BASELINE AVENUE IN THE CITY OF FONTANA AND IDENTIFIED AS APN 1100-771- 01; NEGOTIATING PERTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNERS, TESORO SIERRA PROPERTIES, LLC, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD INTERCHANGE PROJECT- CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PEOPERTY LOCATED AT 7231 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-53; NEGOTIATING PERTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNERS, CARLOS A. LANDINO, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD INTERCHANGE PROJECT - CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PEOPERTY LOCATED AT 13089 FALLING OAK DRIVE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-54; NEGOTIATING PERTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNERS, GERALD LOPEZ AND DANNELLE R. CARPIO, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013- Page 1 of 13 INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD INTERCHANGE PROJECT— CITY D5. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PEOPERTY LOCATED AT 13349 BASELINE AVENUE, 13451 BASELINE AVENUE, AND 13479 BASELINE AVENUE IN THE CITY OF FONTANA AND IDENTIFIED AS APN 1100-771-02, -03, AND - 09; NEGOTIATING PERTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNERS, PACIFIC/COSTANZO/LEWIS-FONTANA, A CALIFORNIA GENERAL PARTNERSHIP AND PACIFIC DEVELOPMENT GROUP AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD INTERCHANGE PROJECT — CITY D6. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A): - ROBERT SOTO, AN INDIVIDUAL; TOWER OF POWER, INC., A CALIFORNIA CORPORATION, VS. CITY OF RANCHO CUCAMONGA, RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CASE NO. CIVRS1304151 — CITY, FIRE IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. IE. CITY MANAGER ANNOUNCEMENTS I No announcements were made. F. RECESS The closed session recessed at 6:30 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Vice President/Vice Chairman/Mayor Pro Tern Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Lori Sassoon, Assistant City Manager/Administrative Services; Jeff Bloom, Assistant City Manager/Economic & Community Development; Bill Wittkopf, Public Works Services Director; Mark Steuer, City Engineer; Nettie Nielsen, Community Services Director; Chris Paxton, Human Resource Director; Trang Huynh, Building & Safety Services Director; Candyce Burnett, Planning Manager; Robert Karatsu, Library Services Director; Police Chief Tony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting — August 7, 2013 - Page 2 of 13 H. ANNOUNCEMENTS/PRESENTATIONS H1. Check Presentations and Library Grants Update. Kristine Scott, Public Affairs Manager for Southern California Gas Company presented a check to the Rancho Cucamonga Library. Robert Karatsu, Library Director and Michelle Perera, Assistant Library Director, provided an update to the City Council on various grants received by the Department. H2. Administration of Oaths of Office to newly re-appointed Rancho Cucamonga Community & Arts Foundation Board Member Jim Harrington and Newly Appointed Board Member Rod Lemond. Mayor Michael administered the Oath of Office to Jim Harrington and Rod Lemond. H3. Announcement of the Grand Reopening on August 12, 2013, of Wellness Pass at the James L. Brulte Senior Center. Ryan Samples, Community Service Supervisor, announced the grand reopening of the Wellness Pass at the James L. Brulte Senior Center. Mayor Michael expressed his condolences to the family of Joe Kamrani, Senior Information Services Analyst, who passed away last weekend. The meeting will be adjourned in his memory. I. PUBLIC COMMUNICATIONS 11. Gwyn Frost and Deborah Webster invited the City Council and the audience to the Etiwanda Historical Society's Evening Under the Stars event, which will be held on August 24, 2013. 12. Dennis Cisneros noted that 50% of the water supply is collected from Cucamonga Canyon. He noted that there are two major projects are underway to collect the water and better treat it. He hoped that the City would help in keeping the public contamination to a minimum. 13. Jim Heitman, representing the Chamber of Commerce, announced several upcoming grand openings as well as a networking opportunity at Mark Christopher Auto Center on August 20, 2013. 14. Dorothy Burchfield updated the City Council on a recent meeting with the Friends of the Foothills. 15. Raymond Herrera expressed a concern with U.S. Congressman Gary Miller being intimidated by illegal aliens. 16. Robin Hvidston indicated that the goal of the We the People organization is to keep the borders secure and enforce the law. 17. A man from the audience spoke about the high cost of illegal immigration. 18. Susan Keithly stressed that they can not control what people say on their Face book page and denied standing outside in order to intimidate people. She noted that the Center's records have shown that a very high number of dogs were euthanized in 2012. She provided photographs of two volunteers apparently assisting at the No Dog Left Behind event. These volunteers were not wearing the proper uniform. Mrs. Keithly noted that one of the reasons that she was dismissed was for not wearing the proper attire. Also, she noted that one of the volunteers appeared to be younger than 18. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013 - Page 3 of 13 19. Ondra Gilbertson displayed pictures of two dogs needing adoption from the Animal Care and Services Center. She noted that the only people who work at this facility were the volunteers who were fired. She requested that a meeting be set up with the Director and the volunteers. 110. Allison Kreider indicated that inflated numbers were used in 2012 to justify the approval of two full time positions at the Center. She provided a patrol log and indicated that the alleged increase in service equated to less than 1.7 calls per day. Also, Mrs. Kreider noted that the Center tried to sell them blank pieces of paper. 111. Jesse Kreider indicated that he was involved in this scam in 2012 to get more taxpayer money for the Center. He expressed his intent to deceive the City Council and the public to get the request for additional personnel approved. 112. Marla Tauscher displayed the notices of dismissal. She referenced the City Attorney's comments at the last meeting that he wasn't aware of harassment at the Center (the notice indicated the volunteer(s) were released because they were creating a hostile environment). Mrs. Tauscher noted that the volunteers were dismissed for speaking out. 113. John Lyons noted that school is back in session and reminded everyone to watch for children. Also, he referenced the dismissed volunteers and pointed out that quite a bit of money was spent in taking over animal services from the County. He wondered how much it would cost to provide what the group wants now. Mr. Lyons noted that National Night Out was a great success. 114. Nicole Myerchin urged the Council to change our animal keeping policy and work collectively to save some animals starting today. In response to the comments made by Mrs. Tauscher, Mr. Markman indicated that his comments made two weeks ago were in response to a different scenario. Regarding the grounds for the dismissal, Mr. Markman noted that while the City couldn't discuss them or make the information public, the volunteers could do so if they choose. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I J1. Approval of Minutes: July 17, 2013 (Regular Meeting) J2. Approval of Check Register dated July 10, 2013 through July 30, 2013 for the total amount of$306,732.58. J3. Approve Amendments No. 001 to renew contracts CO 89-136 and CO 90-145 with no change to the scope of work and approve Amendment No. 001 to renew contract CO 93- 006 with Park Mowing and Turf Renovations at Red Hill and Heritage parks as an addition to the scope of work with Mariposa Landscapes, Inc., of Irwindale, California, with no fee increase and consistent with the original competitive bid process, for Fiscal Year 2013-2014 for the maintenance of City parks, Archibald Library and City and Fire District landscape sites, in an amount not to exceed $2,042,640 for City facilities and $65,750 for Fire District facilities to be funded from various general fund accounts, San Bernardino County Reimbursement Account, Capital Reserve Account, Landscape Maintenance District Accounts, PD-85 Account 848, CFD Account 868, Library Account 290 and Fire District Account as approved in the adopted budget for Fiscal Year 2013- 2014. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013 - Page 4 of 13 J4. Approval to set annual Special Tax levy for Mello-Roos Community Facilities District No. 85-1 (CFD No. 85-1) for Fiscal Year 2013/14 and authorizing certain other actions in connection thereto. RESOLUTION NO. FD 13-033 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2013/14 AND ORDERING THE CESSATION OF THE LEVY OF SUCH SPECIAL TAX AS TO CERTAIN PARCELS J5. Approval to set annual Special Tax levy for Mello-Roos Community Facilities District No. 88-1 (CFD No. 88-1) for Fiscal Year 2013/14 and authorizing certain other actions in connection thereto. RESOLUTION NO. FD 13-034 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ESTABLISHING THE ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2013/14 AND ORDERING THE CESSATION OF THE LEVY OF SUCH SPECIAL TAX AS TO CERTAIN PARCELS MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY I K1. Approval of Minutes: July 17, 2013 (Regular Meeting) MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 5-0. L. CONSENT CALENDAR - CITY COUNCIL L1. Approval of Minutes: July 17, 2013 (Regular Meeting) July 22, 2013 (Joint Meeting with Park& Recreation Commission) L2. Approval of Check Register dated July 10, 2013 through July 30, 2013 and payroll ending July 30, 2013 for the total amount of$6,575,229.01. L3. Approval to allocate $5,000 awarded by the Institute for Museum and Library Services into Library revenue Account 1290000-4740/0-3738 and appropriate $5,000 into expenditure Account 1290601-5100/0-3738 for National Medal Award Grant. L4. Approval to allocate $10,000 awarded by the California State Library into Library revenue Account 1290000-4740/0-3730 and appropriate $8,700 into expenditure Account 1290603-5010/0-3730 and $1,300 into expenditure Account 1290603-5030/0-3730 for California Library Literacy Services. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013 - Page 5 of 13 L5. Approval to allocate $90,892 awarded by the California State Library into Library Revenue Account 1291000-4740/0-3740 and $3,000 from the Library Foundation into Library Revenue Account 1291000-4909/0-3740 and appropriate $55,045 into Expenditure Account 1291602-5300/0-3740, $24,687 into Expenditure Account 1291602- 5215/0-3740, $3,000 into Expenditure Account 1291602-5200/0-3740, $6,480 into Expenditure Account 1291602-5152/0-3740, $4,080 into Expenditure Account 1291602- 5010/0-3740 and $600 into Expenditure Account 1291602-5030/0-3740 for "Digital Literacy Evaluation Project." L6. Approval to allocate $168,000 awarded by the California State Library into Library Revenue Account 1292000-4740/0-3739 and appropriate $28,050 into Expenditure Account 1292602-5010/0-3739, $4,200 into Expenditure Account 1292602-5030/0-3739, $25,000 into Expenditure Account 1292602-5100/0-3739 and $110,750 into Expenditure Account 1292602-5200/0-3739 for"Staff Innovation Fund TM2" Statewide project. L7. Approval to purchase pesticides and fertilizer products from Crop Production Services, Inc of Riverside and Target Specialty Products of Santa Fe Springs based on RFB#11/12-003, with no price increase and consistent with the original competitive bid process for FY 2013-2014 in the amount of $140,000 to be funded form various City General Funds and Landscape Maintenance District Accounts as approved in the adopted budget for FY 2013/2014. L8. Approve Amendments No. 001 to renew contracts CO 89-136 and CO 90-145 with no change to the scope of work and approve Amendment No. 001 to renew contract CO 93- 006 with Park Mowing and Turf Renovations at Red Hill and Heritage parks as an addition to the scope of work with Mariposa Landscapes, Inc., of Irwindale, California, with no fee increase and consistent with the original competitive bid process, for Fiscal Year 2013-2014 for the maintenance of City parks, Archibald Library and City and Fire District landscape sites, in an amount not to exceed $2,042.640 for City facilities and $65,750 for Fire District facilities to be funded from various general fund accounts, San Bernardino County Reimbursement Account, Capital Reserve Account, Landscape Maintenance District Accounts, PD-85 Account 848, CFD Account 868, Library Account 290 and Fire District Account as approved in the adopted budget for Fiscal Year 2013- 2014. L9. Approve Amendments No. 001 to renew contracts CO 02-018 and CO 09-125 with TruGreen LandCare of Riverside, California, with no fee increase and consistent with the original competitive bid process, for Fiscal Year 2013-2014 for the maintenance of City landscape sites, in the amount of $930,310 to be funded from General Fund Account 319 (Park Maintenance) and Landscape Maintenance District Accounts136 (Caryn Community), 137 (North Etiwanda), 138 (South Etiwanda), 139 (Lower Etiwanda) and 140 (Rancho Etiwanda) as approved in the adopted budget for Fiscal Year 2013-2014. L10. Approve Amendment No. 001 to renew contract CO 08-162 with United Pacific Service, Inc. (UPS) of La Habra, California, with no fee increase and consistent with the original competitive bid process for Fiscal Year 2013-2014 for City-Wide Tree Maintenance Services in an annual amount of $829,650, to be funded from various City accounts as approved in the adopted budget for Fiscal Year 2013-2014. L11. Approval to renew contract (CO#13-150) with All City Management Services, Inc. with no fee increase for Fiscal Year 2013-2014 for professional crossing guard services in the amount of $358,200 to be funded from Account No. 1 01 8701 5300 (Contract Services FY 2013-14). L12. Approval of agreement for acquisition of real property and joint escrow instructions with Satinderjit S. Bhatti and Simrit Bhatti for the acquisition of right of way located at 7201 Acorn Place (APN 0227-693-50) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013- Page 6 of 13 L13. Approval of agreement for acquisition of real property and joint escrow instructions with Jose H. Gamero and Debra R. Gamero, Trustees of the Gamero Family Revocable Trust dated 2-28-2012 for the acquisition of right of way located at 7211 Acorn Place (APN 0227-693-51) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. L14. Approval of agreement for acquisition of real property and joint escrow instructions with James M. Tamayo for the acquisition of right of way located at 7175 Green Glen Court (APN 0227-021-01) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. L15. Approval of agreement for acquisition of real property and joint escrow instructions with Victor Campos and Rosenda Perez for the acquisition of right of way located at 13079 Falling Oak Drive (APN 0227-693-55) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. L16. Approval of agreement for acquisition of real property and joint escrow instructions with Dinah Pierson for the acquisition of right of way located at 7221 Acorn Place (APN 0227- 693-52) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. L17. Authorize an increase to Professional Services Agreement CO 04-188 in the amount of $627,856 to AECOM to provide construction phase design support services for the 1-15 at Base Line Road/ Baseline Avenue Interchange Project. L18. Approval of agreement for acquisition of real property and joint escrow instructions with Richard P. Chado, Darlene, L. Chado, and Anthony C. Chado for the acquisition of right of way located at 7391 East Avenue in the City of Fontana (APN 1100-771-08) needed for the 1-15 at Base Line Road/Baseline Avenue Interchange Improvements Project L19. Approval to set annual special taxes A and B for Community Facilities District No. 88-2 (Drainage and Law Enforcement) with no increase to the current rate. RESOLUTION NO. 13-131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 88-2 (DRAINAGE AND LAW ENFORCEMENT). L20. Approval to set annual special benefit assessments for Drainage Area No. 91-2 (Day Canyon Drainage Basin) with no increase to the current rate. RESOLUTION NO. 13-132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DETERMINING THE COST OF SERVICE TO BE FINANCED BY BENEFIT ASSESSMENTS TO BE LEVIED IN DRAINAGE AREA NO. 91-2 FOR FISCAL YEAR 2013- 2014 AND DETERMINING AND IMPOSING SUCH BENEFIT ASSESSMENTS. L21. Approval to set annual special tax for Community Facilities District No. 93-3 (Foothill Marketplace) with no increase to the current rate. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013 - Page 7 of 13 RESOLUTION NO. 13-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 93-3 (FOOTHILL MARKETPLACE) FOR FISCAL YEAR 2013/2014. L22. Approval to set annual special tax for Community Facilities District No. 2000-1 (South Etiwanda) with no increase to the current rate. RESOLUTION NO. 13-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2000-01 (SOUTH ETIWANDA) FOR FISCAL YEAR 2013/2014. L23. Approval to set annual special tax for Community Facilities District No. 2000-02 (Rancho Cucamonga Corporate Park) with no increase to the current rate. RESOLUTION NO. 13-135 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2000-02 (RANCHO CUCAMONGA CORPORATE PARK).FOR FISCAL YEAR 2013/2014. L24. Approval to set annual special tax for Community Facilities District No. 2000-03 B (Rancho Summit) operation of and maintenance of park and parkways with no increase to the current rate. RESOLUTION NO. 13-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR THE LEVY OF SPECIAL TAX "B" FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2013/2014 TO FINANCE THE OPERATION OF AND MAINTENANCE OF PARK AND PARKWAYS. L25. Approval to set annual special tax for Community Facilities District No. 2000-03 A (Rancho Summit) with no increase to the current rate. RESOLUTION NO. 13-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PROVIDING FOR THE LEVY OF SPECIAL TAX "A" FOR COMMUNITY FACILITIES DISTRICT NO. 2000-03 (RANCHO SUMMIT) FOR FISCAL YEAR 2013/2014 L26. Approval to set annual special tax for Community Facilities District No. 2001-01 (Improvement Area Nos. 1 & 2), Series 2001-A with no increase to the current rate. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —August 7, 2013 - Page 8 of 13 RESOLUTION NO. 13-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA. CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2001-01 FOR FISCAL YEAR 2013/2014 (IMPROVEMENT AREA NOS. 1 & 2), SERIES 2001-A. L27. Approval to set annual special tax for Community Facilities District No. 2001-01 (Improvement Area No. 3 Zone 7), Series 2001-B. RESOLUTION NO. 13-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT 2001-01 FOR FISCAL YEAR 2013/2014 (IMPROVEMENT AREA NO. 3 ZONE 7), SERIES 2001-B L28. Approval to set annual special tax for Community Facilities District No. 2003-01 (Improvement Area No. 1, Zones 1, 2, & 3, Series 2003-A) with no increase to the current rate. RESOLUTION NO. 13-140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA. RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2003-01 FOR FISCAL YEAR 2013/2014 (IMPROVEMENT AREA NO. 1, ZONES 1, 2 & 3), SERIES 2003-A. L29. Approval to set annual special tax for Community Facilities District No. 2003-01 (Improvement Area No. 2, Zones 1, & 2, Series 2003-B) with no increase to the current rate. RESOLUTION NO. 13-141 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2003-01 FOR FISCAL YEAR 2013/2014 (IMPROVEMENT AREA NO. 2, ZONES 1, & 2), SERIES 2003-B. L30. Approval to set annual special tax for Community Facilities District No. 2004-01 (Rancho Etiwanda Estates) with no increase to the current rate. RESOLUTION NO. 13-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2004-01 (RANCHO ETIWANDA ESTATES) FOR FISCAL YEAR 2013/2014. L31. Approval to set annual special tax for Community Facilities District No. 2006-01 (Vintner's Grove) with no increase to the current rate. RESOLUTION NO. 13-143 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-01 (VINTNER'S GROVE) FOR FISCAL YEAR 2013/2014. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —August 7. 2013 - Page 9 of 13 L32. Approval to set annual special tax for Community Facilities District No. 2006-02 (Amador on Route 66) with no increase to the current rate. RESOLUTION NO. 13-144 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-ESTABLISHING ANNUAL SPECIAL TAX FOR COMMUNITY FACILITIES DISTRICT NO. 2006-02 (AMADOR ON ROUTE 66) FOR FISCAL YEAR 2013/2014. L33. Approval of Resolution authorizing an annual levy for the costs incurred in the collection of assessments within Assessment District No. 93-1, Masi Plaza no action is required to set the annual special assessment for the this district as the special assessments were established during formation of the district and remain unchanged through the life of the bond, pursuant to the Improvement Bond Act of 1915 Division 10 of the Streets and Highway Code. RESOLUTION NO. 13-145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RE-AUTHORIZING THE LEVY OF AN ASSESSMENT SURCHARGE FOR THE EXPENSES INCURRED IN THE COLLECTION OF ASSESSMENTS IN ASSESSMENTS DISTRICT NO. 93-1. L34. Approval to receive and file Animal Center statistics and Animal Center outcome report for June 2013. MOTION: Moved by Alexander, seconded by Williams, to adopt the recommendations in the staff reports. Motion carried 5-0. (� M. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The Fire Board, or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Board Member, or Council Member. Ml. Adopted Ordinance No. 861 authorizing the City Council to enact regulations relating to the parking of electric vehicles at public and private charging stations and amending Tile 10 of the Rancho Cucamonga Municipal Code. ORDINANCE NO. 861 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ADOPTING REGULATIONS RELATING TO THE PARKING OF ELECTRIC VEHICLES AT PUBLIC AND PRIVATE CHARGING STATIONS, AND AMENDING TITLE 10 OF THE RANCHO CUCAMONGA MUNICIPAL CODE The Assistant City Clerk/Records Manager read the title of Ordinance No. 861. MOTION: Moved by Spagnolo, seconded by Williams, to adopt Ordinance No. 861 for second reading. Motion carried 5-0. N. ADMINISTRATIVE HEARING ITEMS * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —August 7, 2013 - Page 10 of 13 CITY COUNCIL I Speaker cards may be submitted for all those who wish to speak on the following topic(s). The following items have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council, not to members of the audience. Ni. Consideration for the removal of vehicles illegally parked on public streets in the vicinity of Cucamonga Canyon through the implementation of Municipal Code Section 10.44.140, "Immobilization and/or Removal of Vehicles from Streets, Highways, Off-Street Parking Facilities and Handicapped Parking Spaces". Jason Welday, Traffic Engineer, presented the staff report. In response to Mayor Michael, Mr. Welday confirmed that the authority to tow vehicles is already in the Municipal Code and indicated that he would like authorization from the Council to tow vehicles. In response to Council Member Williams, Mr. Welday confirmed that the signs would need to be changed in order to reflect that cars parked illegally would be subject to tow. Mr. Welday noted that the intent would be to tow illegally parked vehicles from Cucamonga Canyon at first. If staff finds that it would be beneficial to remove illegally parked vehicles from other areas, this would be discussed further with the Police Department and the City Manager's office and signs would eventually need to be placed in those areas. Mayor Michael opened the administrative hearing. Jim Frost was supportive of the need to penalize people, but did not want them to lose their cars. John Lyons noted that there is sporadic cell phone reception in that area and expressed concerns with stranded people and their treatment of the neighborhood. Mike Keele noted that the amount of trash in his neighborhood has been staggering. He suggested that this area be closed. Dennis Cisneros suggested that the City consider subcontracting its services to the Forest Service so that the job can be done. Dorothy Burchfield suggested that an announcement be placed on the City's social media site advising people of the pending action. She also noted that a tow truck could be acquired and could be placed closed by to give people a better idea. Lastly, she volunteered to help spread the word. Mayor Michael closed the administrative hearing. In response to Mayor Michael, Mr. Welday indicated that the signs would be changed and that he would work with the Police Department to create a sign telling people where their cars will be located in the event they are towed. Mayor Pro Tem Spagnolo pointed out that people are parking in the narrow parts of the street, which prohibit fire engines from traveling in that area. He noted that drivers have the responsibility to obey posted signs. He stressed the need to protect the community and the people who live here. In response to Council Member Williams, Mr. Welday expected that the signs would be ready by September. MOTION: Moved by Williams, seconded by Spagnolo, to approve the recommendation in the staff report. Motion carried 5-0. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —August 7, 2013 - Page 11 of 13 0. CITY MANAGER'S STAFF REPORT The following item has no legal publication or posting requirements. 01. Planning Department Annual Report (Oral) Candyce Burnett, Planning Manager, presented the staff report. In response to Mayor Michael, she confirmed that copies of this report would be played on Channel 3 and posted on the Internet. 02. Oral Status Update on Cucamonga Canyon City Manager John Gillison, Traffic Engineer Jason Welday and Deputy Chief Mike Costello presented the staff report. P. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. P1. Appointment of two mediation board members and up to two at large members to the Ontario International Airport-Inter Agency Collaborative (ONT-IAC). Related files: LA/Ontario International Airport Land Use Compatibility Plan DRC2010-00157. On June 6, 2012, the City Council adopted a Negative Declaration of environmental impacts for the adoption of the LA/ONT ALUCP. The California Environmental Quality Act provides that no further environmental review or Negative Declaration is required for subsequent projects or minor revisions to projects within the scope of a previous Negative Declaration (Section 15162). This action is limited to the appointment of 2 mediation members and up to two at large members and will not raise or create environmental impacts not considered in the previously adopted Negative Declaration. RESOLUTION NO. 13-146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPOINTING 2 MEMBERS TO REPRESENT THE CITY OF RANCHO CUCAMONGA AND SELECTION OF NOMINEE(S) FOR CONSIDERATION AT LARGE MEMBER(S) BY THE ONTARIO CITY COUNCIL FOR THE LA/ONTARIO AIRPORT LAND USE COMPATIBILITY PLAN (ALUCP) MEDIATION BOARD IN ORDER TO BE COMPLIANT WITH THE PROVISIONS OF THE PREVIOUSLY ADOPTED LA/ONT ALUCP (DRC2010-00157) AND COOPERATIVE AGREEMENT; AND MAKING FINDINGS IN SUPPORT THEREOF. Donald Granger, Senior Planner, presented the staff report. In response to Mayor Michael, Mr. Granger confirmed that the two proposed at large nominees have been contacted and have expressed an interest in being appointed. MOTION: Moved by Spagnolo, seconded by Michael, to appoint Mayor Michael and Council Member Williams. Motion carried 5-0. MOTION: Moved by Spagnolo, seconded by Williams, to select San Bernardino Sheriff Dale Gregory and Planning Commission Member Lou Munoz for consideration as at large members. Motion carried 5-0. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013- Page 12 of 13 MOTION: Moved by Williams, seconded by Spagnolo, to adopt Resolution No. 13-146. Motion carried 5-0. P2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Mayor Pro Tem Spagnolo addressed an Omnitrans meeting that he had attended today. He noted that direction was given to develop a contingency plan in response to a freeze in Federal funding. Council Member Williams reported on a Southern California Association of Governments Energy and Environment Committee. She noted that there was a good presentation on what cities are doing to accommodate electric vehicles. Also, sidewalk repair was discussed. P3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) No announcements were made. Q. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. R. ADJOURNMENT Mayor Michael adjourned the meeting at 9:28 p.m. after a moment of silence for Joe Kamrani, Senior Information Services Analyst. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: * * * * * * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—August 7, 2013 - Page 13 of 13 July 22, 2013 CITY OF RANCHO CUCAMONGA CITY COUNCIL JOINT MEETING WITH THE PARK AND RECREATION COMMISSION MINUTES SPECIAL MEETING A. CALL TO ORDER A special joint meeting of the Rancho Cucamonga City Council was held with the Park and Recreation Commission on Monday, July 22, 2013, in Celebration Hall at the Cultural Center, 12505 Cultural Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 6:35 p.m. Present were Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. Present were Park and Recreation Commission Members: Michele Jacks, Patricia Morris, Janet Ryerson, Vice Chair Bill Pallotto and Chair Kelly Matheny. Also present were: John Gillison, City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development, Nettie Nielsen, Community Services Director; Dave Moore, Community Services Superintendent; Francie Palmer, Community Services Marketing Manager; Susan Sluka-Kelly, Cultural Arts Manager; Adrian Garcia, Assistant City Clerk and Melissa Morales, Senior Administrative Secretary. B. ITEM OF DISCUSSION B1. Discussion of the Draft Community Recreation Needs Assessment Findings and Analysis was opened by City Manager Gillison. He reminded the City Council of their action to identify as a goal for the 2012/13 fiscal year conducting a community-wide needs assessment, which is to precede development of an updated Park and Recreation Master Plan. He commended Director Nielsen, the consulting firm GreenPlay, LLC, and those staff involved in the project for their hard work over the past few months. The item was then deferred to Director Nielsen who continued with staffs presentation by reviewing the project timeline and detailing the year-long process involved in the coordinating the comprehensive needs assessment. She played a video highlighting the Community Services Department and its many programs, events, activities and services provided to the community. The accomplishments from the previous assessment were noted including constructing the Victoria Gardens Cultural Center and Central Park Phase I. Prior to calling on the consultant for his report, Director Nielsen provided staff's recommendation for the evening, as contained in staff's report, which is for the City Council to accept the draft report, findings and analysis of the Needs Assessment and send the matter to the Commission for further review and refinement based on the discussions held and input received this evening. She also applauded the efforts of Manager Palmer and the rest of the multi-department Assessment Project Team for their hard work. John Barnholt, Senior Project Consultant, GreenPlay, LLC, oriented the Council and Commission regarding his company's background. He began is presentation by expressing his appreciation to the Assessment Project Team and by reviewing the agenda for the evening which would be to focus on the community demographics, inventory, public input process and suggested goals/areas of focus to be followed by questions. Consultant Barnholt proceeded with the PowerPoint presentation which it was noted would also be made available to the public on the City's website. Demographic highlights included median age, income, educational levels of cohorts, anticipated Hispanic population growth and household characteristics. Inventory * DRAFT * Special City Council Joint Meeting with the Park and Recreation Commission July 22, 2013— Page 1 of 6 availability comparisons from 2000 to 2012 were reported and various areas that were increased since the last assessment were pointed out. Consultant Barnholt then went on to describe the process undertaken to involve the public and focus group/stakeholders, the online engagement tool used (Mind Mixer) and surveys sent out and received. The majority of the presentation was spent providing snapshots of various statistics including households using the current programs and facilities, their importance and if needs are being met; reasons why facilities are not being used; importance of indoor and outdoor facilities to be added, expanded or improved and most important facility/park options to be developed. During his overview of the Importance vs Needs Met Matrix, Consultant Barnholt commended the City for not having any results showing that highly important needs are not being met which is exceptional. The final portion of the presentation was a summary of proposed key focus areas and goals with which to consider moving forward with. The four main goals were to ensure continuation of the high quality recreation facilities, programs and services residents have come to expect; development of a policy to address partnerships agreements; creation and implementation of a resource allocation and cost recovery philosophy and analyzing program offerings to ensure current levels of satisfaction remain consistent. Following Consultant Barnholt's presentation, Mayor Michael called on the Park and Recreation Commission for their comments and input. Chair Matheny thanked the City Council for taking the time to meet with them and called on her fellow Commissioners for comments. Vice Chair Pallotto asked for clarification on whether lit ball fields had been included as a separate item in the inventory analysis and Consultant Barnholt indicated they had not. Commissioner Ryerson asked for clarification on whether the survey was indicative of whether the needs of the youth in the community were being met, which should not be overlooked. Consultant Barnholt indicated that, in many cases, if a need is being met and satisfied, it may not show up on the survey, as the respondent most likely would not list it as a need. Comments from the City Council were then called for by Mayor Michael. Council Member Alexander gave his thoughts on the matter and suggested that more community input needs to be gathered. He expressed concern about the money spent on the consultants and his belief that in many cases, qualified staff can provide the same services. He stressed the need to take a different look at how the City is doing things and the public's expectation to pay. He offered his disappointment that staff and the Council are not more involved and the need to encourage greater collaboration with the schools. He asked if the Sports Advisory Committee participated in the process and why specifically the demographic on the proposed increase in Hispanics was highlighted. Superintendent Moore responded that Sports Advisory Committee Members were part of the stakeholder meetings and Consultant Barnholt commented that the Hispanic information was just one of many statistics highlighted for no reason in particular. Council Member Williams expressed her agreement with Council Member Alexander's comments concerning use of a consultant rather than utilizing in-house talent. She questioned how the proposed focus goals were established specifically taking issue with the goal to revisit the Central Park Master Plan. She wondered whether the consultant had reviewed the current approved Master Plan for Central Park and indicated she had an concerns with the wording to revisit the matter which she thought implies that a good plan is not currently in place. She said the plan calls for an aquatics facility and objected to making Central Park a soccer complex. Council Member Williams emphasized that citizens feel deeply about Central Park and she is deeply concerned. She closed her remarks by saying that just because the survey participants indicated they would be willing to pay fees or taxes, history dictates that this is not the case. Mr. Barnholt confirmed the understanding that this was a survey question and not a ballot measure, agreeing with Council Member Williams that when placed on a ballot the voting results may resonate differently. He also explained that staff were part of the process in determining the goals and that he had taken a look at the Master Plan information concerning Central Park. He said the intention of the goal was to look at the plan as it compares to the current needs identified by the community, and make sure those still fit together. * DRAFT * Special City Council Joint Meeting with the Park and Recreation Commission July 22, 2013— Page 2 of 6 Mayor Pro Tern Spagnolo added his concurrence regarding the number of survey results that were received. He questioned, as well, the participation by the Sports Advisory Committee and Superintendent Moore confirmed attendance by Members at a stakeholders meeting that included other community and advisory groups. Mayor Michael inquired as to the confidence level for the prior assessment and how many surveys were mailed out. Director Nielsen responded that she would research the inquiry and provide an answer as quickly as possible. Mayor Michael continued by reminding the Council that they had approved the contract with for the consultant and that with the shortage of staff, contracting of services is sometimes a necessity. He addressed the matter of Central Park and commented on the lack of funds available especially in light of the Redevelopment Agency's dissolution. He supported development of Central Park westward from the current facility to include picnic shelters and open space and to leave the current Master Plan on the shelf. Mayor Michael concurred that the school fields need to be utilized to a higher degree and expressed his confusion on why the City doesn't do so in light of the fact that tax payers have approved bond measures. He asked to see, as part of the plan, where the City is going to suggest additional sports fields and recommended that any master plan needs to be coupled with a complete financial analysis. The Commissioners were then encouraged to make modifications to the report based on input provided that evening. Public Comment: Christine Pham, General Manager, Victoria Gardens, Cultural Center, representing Forest City Enterprises, Inc., shared her thoughts on the successful partnership her company has with the City including the Movies in Town Square series. She spoke of the importance of focusing on community services and for the City to continue its excellent delivery of services. She closed by expressing her commitment to continue to partner with the City. Jerie Lee suggested that the Park and Recreation Commission occasionally conduct their meetings at off-site locations out in the community to assist in their gaining greater knowledge of the public's opinion and input. She added that she was not a recipient of one of the 5,000 surveys sent out. Ms. Lee also recounted the experience of her and her family at the Quakes Stadium in regard to the restrooms and noted the clean condition she found them in recently. Lastly, Ms. Lee referenced the new staff shirts now being worn by Community Services Staff and the confusion by some who aren't recognizing that staff are now in green rather than red. She ended with the suggestion that community organizations be considered to operate the snack bar located on the exterior of the Quakes stadium as a means to raise funds. Larry Henderson, Alta Loma Riding Club Representative and also a retired City Planner, reminded that the survey is merely a snapshot in time. He stressed the need to analyze the cost of maintaining the parks and facilities, the changing demographics and to examine all the facts closely as a new Master Plan is drafted. Martha Hughes, Member of the Senior Advisory Committee, commented how she attended the meeting tonight in hopes of hearing good news concerning the completion of Central Park. She spoke of issues in finding parking at Central Park in the evenings due to youth sports activities taking place and the need to complete the park so that all could enjoy. Jim Harrington, Chair, Rancho Cucamonga Community & Arts Foundation, spoke of the importance of not losing sight of what the City currently has especially those amenities unique to the City such as the Victoria Gardens Cultural Center. Dennis Cisneros talked about living in the "canyon district" of the City which is located in the northwest area and his hope that the residents will appreciate what is currently here and the value of conducting a needs assessment. He commented on the use by both residents and non- residents of the canyons as a source of aquatics recreation and the drain on police and other resources due to issues related to the uncontrolled access. * DRAFT * Special City Council Joint Meeting with the Park and Recreation Commission July 22, 2013— Page 3 of 6 Vicky Jones, President of the Friends of the Pacific Electric Trail, expressed her concern with the data shared that evening and questioned why only 5,000 surveys were mailed out. She did not support taking action based on the small percentage of input received and recommended the Commission get out in the community to obtain more public input. She noted that the Trails Enhancement Program was hit especially hard by the dissolution of the Redevelopment Agency and asked for clarification on ownership of the RC Family Resource Center. Director Nielsen clarified that it is the RC Family Sports Center that is privately owned and then funded by the Successor Agency to the Redevelopment Agency. Doug Morris, Member of the Sports Advisory Committee, said he felt that a good turnout of Committee Representatives were present at one of the stakeholder meetings. He supported the need for an aquatics facility though not necessarily making a "fun" component a priority. He supported building additional lit sports fields with dual uses and suggested that if some of the neighborhood parks could be used by non-youth sports groups, that some fields could be freed up and possibly some fields placed at Central Park. He asked whether a consultant was funded for the last needs assessment and Director Nielsen confirmed that there was a paid consultant. He thanked the City Council for their support and encouraged moving forward. Jim Russell, Senior Advisory Committee Member, spoke of his attendance at one of the stakeholder meetings which was a very positive experience. He expressed his thoughts that most of concerns expressed would be resolved if Central Park is completed. He noted that Consultant Barnholt had not clearly responded whether he had studied the Central Park Master Plan and his surprise that a passive use of the park is being suggested since the facility is extremely busy including the third expansion of Wellness Pass. Dennis Jones supported following up on the desire of many of the respondents for additional shade structures at the parks. He suggested that the park playgrounds need to be re-analyzed for low cost alternatives and encouraged the City take advantage of Consultant Barnholt's offer to provide information on grants that might be available. Jackie Amsler recounted her experience as a participant on the first needs assessment of which many projects have come to fruition. She stated her belief that these could not have been accomplished without the expertise of a consultant. Ms. Amster spoke of her observation that, regardless of their intended use or design, parks and amenities will be used. She also told of her disappointment in losing the art museum to the City of Ontario and of her support for an aquatics center which doesn't necessarily have to be City owned. Dean Shimek gave suggestions on possible use of some of the available acreage at Central Park including building a botanical garden similar to the Rancho Santa Ana Botanic Garden in Claremont. No other public comments were received. Closing discussion by the City Council and Park and Recreation Commission ensued. Comments from the Commission included Commissioner Ryerson's support of re-visiting the Central Park Master Plan and possible use of the current open space for native plants, nature garden and other passive uses. Commissioner Jacks remarked on the fact that it would be unrealistic to think that adequate funding would be available especially in light of the Redevelopment Agency dissolution and that as an educator in the Etiwanda School District they have also experienced the lack of adequate funding sources. She also felt that any proposed fee or sales tax increases would be defeated. She added her support for the Commission to get out in the community. Council Member Steinorth told the Commission that he liked their comments and he thanked Consultant Barnholt for his efforts. He referenced the statistics showing that the population growth is slowing and that many are in favor of maintaining what the amenities the City already has. He supported being as frugal as possible and to learn from the recent Landscape * DRAFT * Special City Council Joint Meeting with the Park and Recreation Commission July 22, 2013— Page 4 of 6 Maintenance Number 2 situation. He emphasized the need, as a City Council, to be extremely cautious where fee increases are involved. Council Member Steinorth also asked to be updated further on the Central Park Master Plan and suggested consideration of putting a project together at the site even if on a small scale. Consultant Barnholt re-clarified that the return rate for the surveys (9.2%) is an industry standard. He reminded that the survey is not a vote but strictly an opinion of members of the community and only one part of the decision making process. He continued that the survey was focused City-wide and intentionally not just one area such as Central Park and that the question of whether the survey participants are willing to pay is a necessary question to ask. He suggested that if any project requiring additional fees or taxes moves forward, additional input from the community is a necessity. Mayor Pro Tern Spagnolo concurred with the fact that a majority of respondents placed maintenance of current facilities, parks and amenities as a high priority. He asked for additional clarification from Superintendent Moore regarding participation by the Sports Advisory Committee. Superintendent Moore replied that those Members who participated adequately represented that segment of the community. Mayor Michaels referenced the proposed project timeline and advised the Commission that he fully supports moving the deadlines a few months back if they feel additional time is needed by staff and the Commission to further evaluate and discuss the matter. Chair Matheny thanked the Mayor for his remarks and concurred that maybe additional time is needed. She also asked how it was determined who would receive a survey. Consultant Barnholt clarified that the surveys were selected at random by a professional research firm who had secured homeowner addresses. Marketing Manager Palmer further explained the assessment's planned methodology for public participation and involvement. Efforts, in addition to the mail and telephone surveys, included conducting stakeholder interviews, hosting a meeting open to the entire community, creation of an on-line community engagement site (Mind Mixer) and on-line opportunity to complete the survey. Director Nielsen agreed with the importance of having a random sampling of the community for the survey and City Manager Gillison re-explained the mechanisms for how the responses are "weighted" to help ensure the most appropriate representation City-wide. Council Member Alexander stated his objection to "accepting" the report, as recommended in staff's report, and reiterated his concerns expressed earlier. Council Member Williams also expressed concern that goals/areas of focus were established. Commissioner Ryerson reminded that the data in the report that cannot be manipulated would be the residents' responses. For the benefit of those present Director Nielsen briefly explained the difference between conducting the survey and analysis vs creation of a Park Master Plan. Following their discussion the following action was taken: MOTION: Moved by Alexander, seconded by Williams, to send the draft report, findings and analysis of the City-wide Community Recreation Needs Assessment Project from GreenPlay, LLC on to the Park and Recreation Commission for further review and return the matter to the City Council for final approval at a regularly scheduled City Council Meeting. Motion carried: 5-0. C. PUBLIC COMMUNICATIONS Cl. Public communications were received during discussion of Item B1. * DRAFT * Special City Council Joint Meeting with the Park and Recreation Commission July 22, 2013—Page 5 of 6 ( D. ADJOURNMENT I Mayor Michael adjourned the special meeting at 9:00 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Approved: * * * * * * DRAFT * Special City Council Joint Meeting with the Park and Recreation Commission July 22, 2013— Page 6 of 6 .■ 1 1 I . 11141, . •.. \ \ \ fti I ... .. ..--- _..... . • ....1 I I I.,•_. ._ .__ __ • „ . _ .,. ., .. . .. . -40flit - - . _ . ......, ,• ., 1,. . , . . ... . .. . _ .._ ills" .- . , • 1•' ' . -• - . ...' 1 . Ng' (_ 14111:„Ar' :••• c NC- ii..\ - ..." 1 ,e ,r - ,■i .' . . ,. ..,'" . . ... . .."" . . ,./.. . re' • . 1, • ' ' ';''.. r-% '''!i..t'i'l,"'....,''. : .1,6+44',t;t:'"1,4‘..'',,' ' 14 , . ,.. . - - • 7 --,'''' , 4 7- r7. , ' ,, . Pt,. ,=...te.#.,; „ .4: I I th 'I 11 III f 11 Y' 111 , -' '''A t'litA A• ,.,.. r 1 lir 1 1 I .,,,,,,:,,,i ,4—. 11-,•• ii.J,;' • . . 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O • . w � w � ,. - *4 _ :i P . , • - 'i,..!'1"4 < O E it ' '. . .1 • r4,114 r ) 1, ti 6 !6 Y 4:1'�1 ti . .. . . ,., :,,,,,i:,:::;.4.! t.,.., 4.,,, f IV)t. :: "I,C•1 .,.. ,..... , 1 4 , . , 4 . i' k'0'Y'jk%.'N ' '•;.'I' ., , �; 1 ,\ V. ! i` '� fit' ' ;;to `�� 'i.; 1 . h �' r ►�y c.1''i 1 , \ 1 • , r S 1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P1 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00338723 2013/08/01 ( LERCH, MANON 20.50 AP 00338726 2013/08/01 ( MARIPOSA HORTICULTURAL ENT INC 2,746.00 AP 00338727 2013/08/01 ( NEXUS IS INC 8,451.00 AP 00338727 2013/08/01 ( NEXUS IS INC 831.00 AP 00338739 2013/08/01 ( SAFE-ENTRY TECHNICAL INC 225.00 AP 00338740 2013/08/01 1 SAN BERNARDINO CTY 5,029.15 AP 00338740 2013/08/01 l SAN BERNARDINO CTY 4,023.32 AP 00338740 2013/08/01 I SAN BERNARDINO CTY 1,005.83 AP 00338741 2013/08/01 I SC FUELS 1,636.90 AP 00338741 2013/08/01 I SC FUELS 1,679.86 Ap 00338752 2013/08/01 I WAXIE SANITARY SUPPLY 976.00 AP 00338752 2013/08/01 I WAXIE SANITARY SUPPLY 562.34 AP 00338756 2013/08/01 1 ALEXETER TECHNOLOGIES LLC 750.00 AP 00338757 2013/08/01 ( ALL CITIES TOOLS 58.80 AP 00338757 2013/08/01 ( ALL CITIES TOOLS 119.40 AP 00338780 2013/08/01 ( CARNES, SANDY 49.27 AP 00338780 2013/08/01 ( CARNES, SANDY 13.75 AP 00338781 2013/08/01 ( CARQUEST AUTO PARTS 58.14 AP 00338781 2013/08/01 1 CARQUEST AUTO PARTS 29.79 AP 00338781 2013/08/01 I CARQUEST AUTO PARTS 57.66 AP 00338781 2013/08/01 I CARQUEST AUTO PARTS 99.49 AP 00338781 2013/08/01 I CARQUEST AUTO PARTS 49.00 AP 00338799 2013/08/01 1 DONALDSON, KELLEY 3.24 AP 00338799 2013/08/01 I DONALDSON,KELLEY 10.53 AP 00338799 2013/08/01 ( DONALDSON,KELLEY 86.87 AP 00338804 2013/08/01 ( EN POINTE TECHNOLOGIES SALES INC 1,329.00 AP 00338809 2013/08/01 ( FLEETPRIDE 87.89 AP 00338809 2013/08/01 ( FLEETPRIDE 43.28 AP 00338809 2013/08/01 I FLEETPRIDE 100.03 AP 00338822 2013/08/011 HOYT LUMBER CO., SM 63.63 AP 00338822 2013/08/01 I HOYT LUMBER CO., SM -16.51 AP 00338832 2013/08/01 I KME FIRE APPARATUS 40.73 AP 00338837 2013/08/01 1 LIFE ASSIST INC 4,136.59 AP 00338843 2013/08/01 ( MCCLIMAN, MIKE 200.00 AP 00338849 2013/08/01 ( NATIONAL CONSTRUCTION RENTALS INC 170.19 AP 00338854 2013/08/01 ( OFFICE DEPOT 190.31 AP 00338854 2013/08/01 l OFFICE DEPOT 20.87 AP 00338866 2013/08/01 l ROJER, IVAN M. 200.00 • AP 00338866 2013/08/01 I ROJER, IVAN M. 50.00 AP 00338867 2013/08/01 1 ROTO ROOTER 249.87 AP 00338873 2013/08/01 l SMART AND FINAL 13.18 AP 00338873 2013/08/01 ( SMART AND FINAL 95.12 • AP 00338873 2013/08/01 ( SMART AND FINAL 114.70 AP 00338874 2013/08/01 ( SNIDER, LANCE 130.00 AP 00338875 2013/08/01 I SO CALIF GAS COMPANY 120.13 • User: VLOPEZ- VERONICA LOPEZ Page: I Current Date: 08/14/; Report:CK AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P2 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00338875 2013/08/01 ( SO CALIF GAS COMPANY 147.74 AP 00338875 2013/08/01 ( SO CALIF GAS COMPANY 66.46 AP 00338875 2013/08/01 ( SO CALIF GAS COMPANY 44.53 AP 00338875 2013/08/01 ( SO CALIF GAS COMPANY 21.94 AP 00338875 2013/08/01 ( SO CALIF GAS COMPANY 54.66 AP 00338875 2013/08/01 ( SO CALIF GAS COMPANY 75,34 AP 00338882 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 1,481.08 AP 00338882 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 1,145.73 AP 00338882 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 2,735.50 AP 00338895 2013/08/01 ( VERIZON CALIFORNIA 480.19 AP 00338895 2013/08/01 ( VERIZON CALIFORNIA 480.19 AP 00338895 2013/08/01 ( VERIZON CALIFORNIA 480.19 AP 00338895 2013/08/01 l VERIZON CALIFORNIA 45.63 AP 00338895 2013/08/01 ( VERIZON CALIFORNIA 45.63 AP 00338898 2013/08/01 ( WALTERS WHOLESALE ELECTRIC CO 306.11 AP 00338907 2013/08/01 ( WOMEN LEADING GOVERNMENT 50.00 AP 00338910 2013/08/01 ( AIRGAS USA LLC 220.15 AP 00338911 2013/08/01 1 CUCAMONGA VALLEY WATER DISTRICT 2,104.72 AP 00338911 2013/08/01 ( CUCAMONGA VALLEY WATER DISTRICT 192.53 AP 00338911 2013/08/01 1 CUCAMONGA VALLEY WATER DISTRICT 340.96 AP 00338911 2013/08/01 ( CUCAMONGA VALLEY WATER DISTRICT 92.00 AP 00338911 2013/08/01 ( CUCAMONGA VALLEY WATER DISTRICT 140.13 AP 00338911 2013/08/01 ( CUCAMONGA VALLEY WATER DISTRICT 69.03 AP 00338911 2013/08/01 ( CUCAMONGA VALLEY WATER DISTRICT 301.67 AP 00338919 2013/08/01 ( UNIFIRST UNIFORM SERVICE 57.19 AP 00338919 2013/08/01 ( UNIFIRST UNIFORM SERVICE 27.48 AP 00338919 2013/08/01 1 UNIFIRST UNIFORM SERVICE 64.46 AP 00338919 2013/08/01 1 UNIFIRST UNIFORM SERVICE 63.35 AP 00338928 2013/08/01 ( INTERSTATE BATTERIES 150.66 AP 00338928 2013/08/01 1 INTERSTATE BATTERIES 74.21 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 229.59 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 158.57 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 78.70 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 617.63 AP 00338935 2013/08/01 l CALIFORNIA BOARD OF EQUALIZATION,STATE 0.18 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 18.00 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 572.14 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 25.20 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 24.80 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 209.28 AP 00338935 2013/08/01 l CALIFORNIA BOARD OF EQUALIZATION, STATE 2.68 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 118.40 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 5.88 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 27.24 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 7.48 User: VLOPEZ- VERONICA LOPEZ Page: 2 Current Date: 08/14/; Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P3 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 25.18 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 12.41 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 3.68 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC -1,700.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC 2,400.00 AP 00338949 2013/08/071 INLAND EMPIRE PROPERTY SERVICES INC -1,700.00 AP 00338949 2013/08/071 INLAND EMPIRE PROPERTY SERVICES INC 2,400.00 AP 00338949 2013/08/071 INLAND EMPIRE PROPERTY SERVICES INC -1,700.00 Ap 00338949 2013/08/071 INLAND EMPIRE PROPERTY SERVICES INC 2,400.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC 2,400.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC -1,700.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC 200.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC 250.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC 120.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC 2,400.00 AP 00338949 2013/08/07( INLAND EMPIRE PROPERTY SERVICES INC -1,700.00 AP 00338953 2013/08/07( LIFE ASSIST INC 131.20 AP 00338953 2013/08/071 LIFE ASSIST INC 521.38 AP 00338953 2013/08/071 LIFE ASSIST INC 47.30 AP 00338953 2013/08/071 LIFE ASSIST INC 19.55 AP 00338953 2013/08/071 LIFE ASSIST INC 223.52 AP 00338953 2013/08/071 LIFE ASSIST INC 22.48 AP 00338954 2013/08/071 LIGHTHOUSE,THE 165.71 AP 00338954 2013/08/07( LIGHTHOUSE,THE 81.61 AP 00338955 2013/08/07( LUCIEN G CANTON CEM LLC 1,620.00 AP 00338956 2013/08/07( NATURES IMAGE 2,937.60 AP 00338956 2013/08/071 NATURES IMAGE 1,762.80 AP 00338956 2013/08/071 NATURES IMAGE 4,576.84 AP 00338962 2013/08/071 SAN BERNARDINO CTY 5,029.15 AP 00338962 2013/08/071 SAN BERNARDINO CTY 4,023.32 AP 00338962 2013/08/07( SAN BERNARDINO CTY 1,005.83 AP 00338982 2013/08/07( AT&T MOBILITY 41.05 AP 00338984 2013/08/07( BAUER COMPRESSORS 1,653.95 AP 00339005 2013/08/07( CSTI/CAL EMA 81.00 AP 00339007 2013/08/071 DANIELS TIRE SERVICE 4,881.58 AP 00339007 2013/08/071 DANIELS TIRE SERVICE 2,404.36 AP 00339009 2013/08/071 DTSC 200.00 Ap 00339020 2013/08/07( FLEET SERVICES INC. 109.88 AP 00339020 2013/08/07( FLEET SERVICES INC. 54.12 AP 00339020 2013/08/07( FLEET SERVICES INC. 574.32 AP 00339020 2013/08/07( FLEET SERVICES INC. 282.87 AP 00339021 2013/08/071 FLEETPRIDE 5.80 AP 00339032 2013/08/071 GRAINGER 254.14 AP 00339032 2013/08/071 GRAINGER 37.26 AP 00339032 2013/08/071 GRAINGER 63.24 User: VLOPEZ-VERONICA LOPEZ Page: 3 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P4 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amount AP 00339032 2013/08/07( GRAINGER 252.82 AP 00339032 2013/08/071 GRAINGER 144.28 AP 00339032 2013/08/071 GRAINGER 26.07 AP 00339032 2013/08/07( GRAINGER 110.54 AP 00339032 2013/08/071 GRAINGER 47.82 AP 00339036 2013/08/07( HOSE MAN INC 43.45 AP 00339036 2013/08/07( HOSE MAN INC 88.22 AP 00339045 2013/08/07( KME FIRE APPARATUS 337.76 AP 00339045 2013/08/07( KME FIRE APPARATUS 685.76 AP 00339048 2013/08/07( LIFE ASSIST INC 38.31 AP 00339048 2013/08/07( LIFE ASSIST INC 1,648.61 AP 00339048 2013/08/07( LIFE ASSIST INC 2,820.80 AP 00339061 2013/08/07( OFFICE DEPOT 169.87 AP 00339061 2013/08/071 OFFICE DEPOT 101.53 AP 00339062 2013/08/07 I ONTARIO,CITY OF 10,000.00 AP 00339065 2013/08/071 PHYSIO CONTROL INC 4,988.48 AP 00339065 2013/08/07 1 PHYSIO CONTROL INC 5,701.12 AP 00339083 2013/08/071 SHRED PROS 55.00 AP 00339085 2013/08/07( SMART AND FINAL 102.46 AP 00339085 2013/08/07( SMART AND FINAL 30.67 AP 00339086 2013/08/07( SO CALIF GAS COMPANY 52.38 AP 00339086 2013/08/07( SO CALIF GAS COMPANY 60.46 AP 00339086 2013/08/07( SO CALIF GAS COMPANY 20.86 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 2,439.76 AP 00339094 2013/08/07( TERMINIX PROCESSING CENTER 37.00 AP 00339094 2013/08/07( TERMINIX PROCESSING CENTER 48.75 AP 00339094 2013/08/07( TERMINIX PROCESSING CENTER 37.00 AP 00339106 2013/08/071 VERIZON CALIFORNIA 137.57 AP 00339106 2013/08/07( VERIZON CALIFORNIA 21.65 AP 00339106 2013/08/071 VERIZON CALIFORNIA 137.57 AP 00339106 2013/08/071 VERIZON CALIFORNIA 20.67 AP 00339106 2013/08/071 VERIZON CALIFORNIA 21.64 AP 00339107 2013/08/07( VERIZON WIRELESS- LA 1,883.02 AP 003391 12 2013/08/07( WINZER CORPORATION 58.32 AP 00339112 2013/08/07( WINZER CORPORATION 118.41 AP 00339118 2013/08/08( UNIFIRST UNIFORM SERVICE 64.05 Total for Entity: 119,042.89 User: VLOPEZ- VERONICA LOPEZ Page: 4 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 P5 CCO f > m m m o m * °O S w a ry I a N -. 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N O a N N O O O W — N p N N N N d M o E y >, o rn � ) I ' co ,_>. .c v C T rn r m CO z o o p A co N &-M i R d p > Cl co N d O V M m izz V Q o F O LL O N n o 0 U 1L r d q N 0 m Bs C O O ci co 7 -) 0 z 0 LL Z Q Z Z Q 2 C CO I— 0 I- C0 LL El J Z 0 0 0 2 a Z q 0 E o o o K g o 0 L E • Q a E m a a J a a a N ¢ N Z N N N CO N N N ° U L Z w J a 0 O 0 g 2 a c 9 O N j C c C c E W > > 0 0 0 n • C o V o 0 O 0 a y ° U S E o < 0 W > 6 —to N N 7. L a C F. S n c U m 0 0 0 C O O 0 Q v W d v• Z re Q ° a N m > p N o a A o ° N o E U 0 M W O d 0 J d a O a 0 0 a m I— 0 cc P10 STAFF REPORT iri;19414Pa RANCHO CUCAMIONGAFIRE PROTECTION DISTRICT RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Don Cloughesy, Deputy Fire Chief Fred Lyn, Utility Division Manager Pamela Pane, Management Analyst II Subject: Approval to authorize an increase to Contract No. #12-075 in the amount of $117,858 with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project: 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858; 1705000-4604 (Dist. Line Ext Fee- Electric Utility) $117,858; and 3288501-5720 (Misc Contribution to City — Line Ext/Jersey Station) $117,858 RECOMMENDATION It is recommended that the City Council and Fire Board authorize an increase to Contract No. #12-075 in the amount of $117,858 with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project: 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858; 1705000-4604 (Dist. Line Ext Fee-Electric Utility) $117,858; and 3288501-5720 (Misc Contribution to City — Line Ext/Jersey Station) $117,858. BACKGROUND/ANALYSIS The Fire District and City determined that in an effort to stabilize our electrical costs for the Jersey Fire properties, it would be in the best interest of the Fire District to transfer from Edison power to RCMU. Staff recommends approval of the contract Amendment No. 02 with International Line Builders, Inc. for the transfer of the Jersey Fire Station (174). Respectfully submitted, ertretlt Mike Bell Fire Chief P11 STAFF REPORT 4�� ' - PUBLIC WORKS SERVICES DEPARTMENT - • Date: August 21, 2013 RANCHO' To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Pamela Pane, Management Analyst II Keri Hinojos, CPPB, Senior Buyer Subject: AUTHORIZATION TO RENEW CONTRACT (CO 06-180) ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL BID PROCESS WITH ABM JANITORIAL SERVICES FOR CITY-WIDE JANITORIAL SERVICES IN THE AMOUNT OF $326,340 ($258,340 SIX MONTHS OF SERVICE PLUS $18,000 EXTRA WORK AND $50,000 SUPPLIES) UNTIL REQUEST FOR PROPOSAL (RFP) #12/13-109 FOR CITY-WIDE JANITORIAL SERVICES IS AWARDED AND THE NEW CONTRACT IS FINALIZED; AWARD A CONTRACT (CO 13-210) IN THE AMOUNT OF $467,614.63 ($417,614.63 ANNUAL AMOUNT, PLUS $50,000 EXTRA WORK) FOR CITY AND $15,000 FOR FIRE (FIRE SHOP JANITORIAL SERVICE-$5,000 AND FIRE DISTRICT QUARTERLY FLOOR CARE/MAINTENANCE-$10,000) TO THE MOST RESPONSIVE, RESPONSIBLE BIDDER, COMMERCIAL CLEANING SYSTEMS (CCS) OF COSTA MESA, CALIFORNIA, IN ACCORDANCE WITH RFP #12/13-109 FOR CITY-WIDE JANITORIAL SERVICES TO BE FUNDED FROM 1001312-5304 (FACILITIES MAINTENANCE), 1700312-5304 (SPORTS COMPLEX), and 3281529-5300 (FIRE FACILITIES MAINTENANCE); APPROPRIATE $15,000 FROM FIRE DISTRICT RESERVES TO 3281529-5300; AND TO RENEW SAID CONTRACT UPON MUTIAL CONSENT FOR ADDITIONAL ONE (1) YEAR PERIODS UP TO A TOTAL OF SEVEN (7) YEARS RECOMMENDATION It is recommended that the City Council authorize the renewal of contract CO 06-180 on a month- to-month basis with no fee increase and consistent with the original bid process with ABM Janitorial Services for city-wide janitorial services in the amount of $326,340 ($258,340 six months of service, plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/13-109 for city-wide janitorial services is awarded and the new contract is finalized; award a contract (CO 13- 210) in the amount of $467,614.63 ($417,614.63 annual amount, plus $50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service-$5,000 and Fire District Quarterly Floor Care/Maintenance-$10,000) to the most responsive, responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in accordance with Request for Proposal (RFP) #12/13- 109 for city-wide janitorial services to be funded from 1001312-5304 (Facilities Maintenance), 1700312-5304 (Sports Complex), and 3281529-5300 (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to 3281529-5300; and to renew said contract upon mutual consent for additional one (1) year periods up to a total of seven (7) years. BACKGROUND/ANALYSIS In coordination with the Purchasing Division, the Public Works Services Department submitted specifications to prepare Request for Proposal (RFP) #12/13-109 for Janitorial Services. Forty- P12 RENEW CONTRACT 06-180 wrn-f ABM JANITORIAL SERVICES ON A MONTH-TO-MONTH BASIS UNTIL.REP#12/13-109 IS AWARDED AND IN PLACE;AWARD CONTRACT#13-210 TO COMMERCIAL CLEANING SYSTEMS(CCS)FOR CITY-WIDE AND FIRE DISTRICT JANITORIAL SERVICES AUGUST 21,2013 PAGE TWO seven (47) vendors were notified, thirty-nine (39) prospective bidders downloaded the RFP; and six (6) RFP responses were received. The Evaluation Committee analyzed, scored, ranked the responsive proposals and interviewed the three (3) highest ranked companies. The Committee determined two (2) companies to be qualified to execute the project. Therefore, to determine a finalist to recommend for award, staff requested a Best and Final Offer (BAFO) from both companies opening the opportunity to refine their proposals and offer any additional cost savings. After review of the BAFO responses, staff is recommending an award to Commercial Cleaning Systems, who is offering the lowest, most responsive and responsible proposal. All documentation is on file in the Purchasing Division. Once CCS has finalized the contract documents and prepared to increase their staffing levels to accommodate this new contract, the contract with ABM Janitorial Services will be terminated. This changeover is anticipated to take one month and the new contractor should be in place by October 1, 2013. Res•-ctfull sub itted, If/ fyl William Wittkopf Public Works Services Director BW:TQ:kh P13 STAFF REPORT \- b' PUBLIC WORKS SERVICES DEPARTMENT < Date: August 21, 2013 RANCHO To: Mayor and Members of the City Council CUCAMONGA President and Members of the Board of Directors John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director Mike Bell, Fire Chief By: Ty Quaintance, Facilities Superintendent Janet Walker, Management Analyst II Ken Hinojos, CPPB, Senior Buyer Subject: APPROVE AMENDMENT NO. 002 TO RENEW CONTRACT (CO 03-084) WITH EMCOR SERVICE/MESA ENERGY SYSTEMS, INC. (EMCOR SERVICE), ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE FOR FISCAL YEAR 2013-2014 FOR HVAC/CONTROL WORK AND RELATED ENERGY MANAGEMENT SYSTEMS IN THE AMOUNT OF $206,240 ($17,186 PER MONTH) FOR CITY FACILITIES; ADD THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT FACILITIES ON AN "AS-NEEDED" BASIS; APPROVE EXTRA REPAIR WORK FOR CITY FACILITIES NOT TO EXCEED $215,000 AND $25,000 FOR FIRE DISTRICT FACILITIES; AND PERFORM INDOOR AIR QUALITY MODIFICATIONS AS NEEDED AT CITY-WIDE FACILITIES NOT TO EXCEED $10,000; TO BE FUNDED FROM 1001312-5304, 1025001-5304, 1700312-5304, 3281529-5200, 3282529-5200 AND 3283529-5200 RECOMMENDATION It is recommended that the City Council and Fire Board authorize the contract renewal (CO 03-084) on a month-to-month basis with no cost increase for fiscal year 2013-2014 with EMCOR Service/Mesa Energy Systems, Inc. (EMCOR Service), for HVAC/control work and related energy management systems in the amount of $206,240 ($17,186 per month) for City facilities; add the Rancho Cucamonga Fire Protection District facilities on an "as-needed" basis; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from 1001312-5304, 1025001-5304, 1700201-5304, 3281529- 5200, 3282529-5200. BACKGROUND/ANALYSIS EMCOR Service is the City's current contractor for HVAC/control work and related energy management systems. Staff is requesting this contract be extended on a month-to-month basis in preparation for a formal request for proposal (RFP) process to be conducted in FYI3/14. The RFP is slated to post in August of 2013 and awarded by November of 2013. The current contract covers the routine and preventative maintenance and servicing of all HVAC related equipment and a set hourly and material rate for any repairs needed. Typical extra work would include repairs of condenser fan motors, exhaust fans, pumps, compressors, thermostats, etc. The specifications that are being prepared for bidding will be for a full-service contract covering all preventive maintenance and repairs for all Air Handling Units, Boilers, Chillers, Compressors, Condensing Units, Split System Units, Evaporative Coolers, Exhaust fans, Heat Pumps, Package Units, Variable Frequency Drives, VAV Units, Water Heaters, Water Pumps and Water treatment, and DDC Controls at all City and Fire Facilities with the exception of Refrigerant Coils, Evaporator Coils, Piping, Duct Work, and Sheet Metal. EMCOR SERVICE/MESA ENERGY, MONTH-TO-MONTH CONTRACT RENEWAL FOR FY 13/14 P14 AUGUST 21, 2013 PAGE 2 EMCOR Service has provided good service during the last year and staff recommends continuing the contract with this contractor with the same scope of work as Fiscal Year 2012-2013. The contract with EMCOR will be terminated simultaneously with the award of the new co ract. Respectfully submitted, (-77 ^~ �° - -s William Wittkopf, Public Works Services Director Mike Bell, Fire Chief BW:TQ/jw CITY OF RANCHO CUCAMONGA P15 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amount AP 00338707 2013/08/01 ( CPAC INC 5,215.26 AP 00338711 2013/08/01 ( G AND M BUSINESS INTERIORS 531.11 AP 00338732 2013/08/01 ( PETES ROAD SERVICE INC 679.73 AP 00338732 2013/08/01 ( PETES ROAD SERVICE INC 323.98 AP 00338732 2013/08/01 1 PETES ROAD SERVICE INC 1,262.28 AP 00338732 2013/08/01 ( PETES ROAD SERVICE INC 1,508.00 AP 00338735 2013/08/01 I PITNEY BOWES 1,383.59 AP 00338742 2013/08/01 SHEAKLEY 12.00 AP 00338742 2013/08/011 SHEAKLEY • 41.25 AP 00338742 2013/08/01 ( SHEAKLEY 189.20 AP 00338747 2013/08/01 ( STERLING COFFEE SERVICE 744.72 AP 00338747 2013/08/01 l STERLING COFFEE SERVICE 160.21 AP 00338747 2013/08/01 I STERLING COFFEE SERVICE 127.55 AP 00338747 2013/08/01 I STERLING COFFEE SERVICE 245.11 AP 00338747 2013/08/01 1 STERLING COFFEE SERVICE 141.25 AP 00338747 2013/08/01 I STERLING COFFEE SERVICE 213.10 AP 00338749 2013/08/01 ( UNITED ROTARY BRUSH CORPORATION 814.29 AP 00338751 2013/08/01 ( WALTERS WHOLESALE ELECTRIC CO 8.17 AP 00338754 2013/08/01 ( WIENERSCHNITZEL 73.99 AP 00338761 2013/08/01 1 ARANA,JONATHAN 370.00 AP 00338766 2013/08/01 I BARNES AND NOBLE 67.31 AP 00338768 2013/08/01 ( BELGER,NICHOLE 25.00 AP 00338772 2013/08/01 ( BERNARD, JESSICA NASH 294.00 AP 00338772 2013/08/01 ( BERNARD,JESSICA NASH 175.00 AP 00338777 2013/08/01 ( CALIFORNIA PEACE OFFICER ASSOCIATION 49.00 AP 00338779 2013/08/01 I CAMPOS, ROXANA 20.40 AP 00338789 2013/08/01 I COMPUTER 1 (ONE)PRODUCTS 7,668.00 AP 00338795 2013/08/01 ( DEMCO INC 47.88 AP 00338800 2013/08/01 ( DOWNEY,JENNIFER 10.88 AP 00338802 2013/08/01 ( EARLEY, IDA 57.60 AP 00338802 2013/08/01 I EARLEY, IDA 158.40 AP 00338811 2013/08/01 I G AND M BUSINESS INTERIORS 80.63 AP 00338811 2013/08/01 I G AND M BUSINESS INTERIORS 10,461.39 AP 00338814 2013/08/01 ( GOOD YEAR 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SENECHAL,CALVIN 50.40 AP 00338871 2013/08/01 I SENECHAL,CALVIN 27.00 AP 00338871 2013/08/01 I SENECHAL,CALVIN 54.00 AP 00338871 2013/08/01 I SENECHAL,CALVIN 45.00 AP 00338871 2013/08/01 ( SENECHAL, CALVIN 108.00 AP 00338871 2013/08/01 ( SENECHAL, CALVIN 50.40 AP 00338890 2013/08/01 ( UNDERGROUND SVC ALERT OF SO CAL 372.00 AP 00338904 2013/08/01 ( WHITEHEAD, LINDA 208.00 AP 00338906 2013/08/01 l WOLOSKI, RICHARD 486.50 AP 00338906 2013/08/01 I WOLOSKI, RICHARD 486.50 AP 00338909 2013/08/01 I ABC LOCKSMITHS 22.68 AP 00338909 2013/08/01 I ABC LOCKSMITHS 71.22 AP 00338916 2013/08/01 I ORKIN PEST CONTROL 1,620.66 AP 00338917 2013/08/01 l PENNY PLUMBING 4,089.82 AP 00338920 2013/08/01 ( ABC LOCKSMITHS 17.44 AP 00338920 2013/08/01 ( ABC LOCKSMITHS 83.70 AP 00338920 2013/08/01 ( ABC LOCKSMITHS 13.00 AP 00338920 2013/08/01 I ABC LOCKSMITHS 757.20 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION, STATE 175.64 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION,STATE 41.66 AP 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00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 3.60 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 3.20 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 2.80 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 12.10 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION, STATE 53.18 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 19.55 AP 00338935 2013/08/011 CALIFORNIA BOARD OF EQUALIZATION,STATE 20.48 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION,STATE 144.00 AP 00338935 2013/08/01 l CALIFORNIA BOARD OF EQUALIZATION, STATE 2.56 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 3.68 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 1.44 AP 00338935 2013/08/01 l CALIFORNIA BOARD OF EQUALIZATION, STATE 1.84 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION, STATE 55.60 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 27.29 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION,STATE 38.32 AP 00338935 2013/08/011 CALIFORNIA BOARD OF EQUALIZATION, STATE 91.92 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 6.43 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 17.88 AP 00338935 2013/08/01 l CALIFORNIA BOARD OF EQUALIZATION, STATE -6,087.00 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 504.48 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 5.33 AP 00338935 2013/08/011 CALIFORNIA BOARD OF EQUALIZATION,STATE 671.33 AP 00338935 2013/08/01 1 CALIFORNIA BOARD OF EQUALIZATION, STATE 38.32 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 47.91 AP 00338935 2013/08/01 l CALIFORNIA BOARD OF EQUALIZATION, STATE 80.54 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION, STATE 67.92 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION, STATE 44.92 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION,STATE 1,013.58 AP 00338935 2013/08/01 I CALIFORNIA BOARD OF EQUALIZATION,STATE 124.60 AP 00338935 2013/08/01 ( CALIFORNIA BOARD OF EQUALIZATION, STATE 554.60 AP 00338945 2013/08/07( DAVID TAUSSIG AND ASSOCIATES INC. 400.00 AP 00338957 2013/08/071 ONTARIO WINNELSON CO 40.31 AP 00338957 2013/08/071 ONTARIO WINNELSON CO 2.03 AP 00338957 2013/08/071 ONTARIO WINNELSON CO 44.43 AP 00338957 2013/08/071 ONTARIO WINNELSON CO 19.16 AP 00338957 2013/08/07( ONTARIO WINNELSON CO 13.02 AP 00338957 2013/08/07( ONTARIO WINNELSON CO 259.20 User: VLOPEZ- VERONICA LOPEZ Page: 5 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P20 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00338960 2013/08/071 RICHARDS WATSON AND GERSHON 23,001.18 AP 00338960 2013/08/07( RICHARDS WATSON AND GERSHON 3,048.00 AP 00338960 2013/08/071 RICHARDS WATSON AND GERSHON 3,278.38 AP 00338960 2013/08/07( RICHARDS WATSON AND 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MIKE 199.80 Ap 00339025 2013/08/07( G AND M BUSINESS INTERIORS 4,280.19 AP 00339025 2013/08/071 G AND M BUSINESS INTERIORS 77.23 AP 00339035 2013/08/07( GUERRA, KELLY -200.00 AP 00339035 2013/08/07( GUERRA, KELLY 129.95 AP 00339035 2013/08/071 GUERRA, KELLY 357.38 AP 00339037 2013/08/071 INLAND EMPIRE MEDIA GROUP INC 2,295.00 AP 00339043 2013/08/071 KELLET', MELISSA 40.00 AP 00339055 2013/08/07( METROPOLITAN WATER DISTRICT 1,416.00 AP 00339057 2013/08/07( MOUNTAIN VIEW SMALL ENG REPAIR 11.56 AP 00339067 2013/08/07( PRECISION GYMNASTICS 64.40 AP 00339069 2013/08/071 RANCHO CUCAMONGA CHAMBER OF COMMER 3,166.66 AP 00339075 2013/08/071 RODRIGUEZ INC,R Y 479.20 AP 00339080 2013/08/07( SHERIFFS COURT SERVICES 30.51 AP 00339082 2013/08/07( SHERIFFS COURT SERVICES 228.55 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 25.08 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 131.80 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 26.07 AP 00339090 2013/08/07 l SOUTHERN CALIFORNIA EDISON 286.03 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 91.22 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 26.57 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 62.80 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 83.07 User: VLOPEZ-VERONICA LOPEZ Page: 6 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P21 Agenda Check Register 7/3I/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 25.75 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 25.91 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 15.25 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 122.20 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 155.13 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 103.27 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 4.13 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 127.70 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 5.65 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 25.91 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 26.27 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 27.78 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 27.78 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 27.91 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 25.91 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 452.02 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 27.74 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 123.55 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 21.48 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 124.34 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 89.80 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 38.89 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 248.25 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 26.07 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 58.67 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 27.24 AP 00339090 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2013/08/07( SOUTHERN CALIFORNIA EDISON 69.96 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 83.36 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 14.87 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 128.19 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 83.56 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 375.91 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 56.02 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 71.88 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 78.14 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 28.91 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 26.41 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 44.58 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 9,111.46 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 66.06 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 123.72 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 27.42 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 26.24 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 26.07 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 33.57 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 59.74 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 26.24 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 27.57 AP 00339090 2013/08/071 SOUTHERN CALIFORNIA EDISON 25.91 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 26.07 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 135.87 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 94.23 AP 00339090 2013/08/07( SOUTHERN CALIFORNIA EDISON 26.07 AP 00339091 2013/08/071 SPARKLETTS 76.00 AP 00339097 2013/08/071 TINT CITY WINDOW TINTING 150.00 AP 00339104 2013/08/07( UTILIQUEST 1,177.25 AP 00339112 2013/08/07( WINZER CORPORATION 245.09 AP 00339112 2013/08/07( WINZER CORPORATION 441.21 AP 00339113 2013/08/07( ZAMORA, BEN 966.00 AP 00339115 2013/08/07( ZOETIS 841.52 User: VLOPEZ- VERONICA LOPEZ Page: 8 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P23 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00338709 2013/08/01 ( ECHO FIRE PROTECTION CO. 12.50 AP 00338713 2013/08/01 ( GEOGRAPHICS 14,068.08 AP 00338721 2013/08/011 LABORATORY CORP OF AMERICA 34.62 AP 00338724 2013/08/01 1 LOMA LINDA UNIVERSITY CENTER FOR HEALT 67.50 AP 00338774 2013/08/011 CALIFORNIA LIBRARY ASSOCIATION 100.00 AP 00338818 2013/08/01 1 HARRIS, SHIRLEY 80.00 AP 00338821 2013/08/01 1 HOME DEPOT CREDIT SERVICES 645 119.75 AP 00338826 2013/08/01 1 INTERNATIONAL CREATIVE MANAGEMENT IN( 2,750.00 Ap 00338851 2013/08/01 1 NEW IMAGE COMMERCIAL FLOORING 1,277.31 AP 00338865 2013/08/01 ( RODMAN, PHILIP 59.40 AP 00338888 2013/08/01 ( U.S. BANK PARS ACCT#6746022500 1,072.03 AP 00338897 2013/08/01 ( VISTA PAINT 85.68 AP 00338897 2013/08/01 1 VISTA PAINT 138.10 AP 00338897 2013/08/011 VISTA PAINT 24.56 AP 00338897 2013/08/01 1 VISTA PAINT 24.56 AP 00338929 2013/08/01 1 LIMS AUTO INC 572,75 AP 00338929 2013/08/01 1 LIMS AUTO INC 629.68 AP 00338929 2013/08/01 1 LIMS AUTO INC 49.05 AP 00338929 2013/08/01 ( LIMS AUTO INC 78.60 AP 00338929 2013/08/01 1 LIMS AUTO INC 49.05 AP 00338976 2013/08/071 ADDINGTON, MATTHEW 37.80 AP 00338976 2013/08/071 ADDINGTON, MATTHEW 37.80 AP 00338991 2013/08/07 CALIFORNIA FRANCHISE BOARD 177.67 AP 00339004 2013/08/07 COSCO FIRE PROTECTION 540.00 AP 00338723 2013/08/01 ( LERCH,MANON 39.50 AP 00338737 2013/08/01 1 RANCHO DISPOSAL SERVICES INC 160.00 AP 00338737 2013/08/01 1 RANCHO DISPOSAL SERVICES INC 160.00 AP 00338737 2013/08/01 1 RANCHO DISPOSAL SERVICES INC 160.00 AP 00338793 2013/08/01 1 SAN BERNARDINO COUNTY REGISTRAR OF VO' 50.00 AP 00338836 2013/08/01 ( LIEBERTCASSIDY WHITMORE 3,549.00 AP 00338891 2013/08/01 ( UNITED SITE SERVICES OF CA INC 217.91 AP 00338922 2013/08/01 1 DUNN EDWARDS CORPORATION 28.62 AP 00338923 2013/08/01 I EWING IRRIGATION PRODUCTS 63.39 AP 00338947 2013/08/071 GRAINGER 331.94 AP 00338993 2013/08/07 CALIFORNIA FRANCHISE TAX BOARD 55.00 AP 00338996 2013/08/07( CALIFORNIA FRANCHISE TAX BOARD 150.00 AP 00339002 2013/08/07 l COAST RECREATION INC 29.62 AP 00339030 2013/08/071 GOOSE,BRYAN 196.00 AP 00338699 2013/08/01 ACTIVE NETWORK,THE 150.00 AP 00338699 2013/08/01 1 ACTIVE NETWORK,THE 150.00 AP 00338703 2013/08/01 l BRAUN BLAISING MCLAUGHLIN 2,045.49 AP 00338704 2013/08/01 ( CALIFORNIA SHOPPING CART RETRIEVAL CORI 50.00 AP 00338705 2013/08/01 1 CALIFORNIA, STATE OF 476.00 AP 00338716 2013/08/01 1 INLAND PRESORT& MAILING SERVICES 46.36 AP 00338716 2013/08/01 1 INLAND PRESORT& MAILING SERVICES 39.40 User: VLOPEZ-VERONICA LOPEZ Page: 9 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P24 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amouni AP 00338717 2013/08/01 ( INTERACTIVE DATA CORPORATION 105.18 AP 00338717 2013/08/01 ( INTERACTIVE DATA CORPORATION 105.18 AP 00338717 2013/08/01 ( INTERACTIVE DATA CORPORATION 105.18 AP 00338717 2013/08/01 1 INTERACTIVE DATA CORPORATION 105.18 AP 00338718 2013/08/01 1 JAS PACIFIC 2,915.00 AP 00338718 2013/08/01 1 JAS PACIFIC 5,582.50 AP 00338718 2013/08/01 I JAS PACIFIC 8,910.00 AP 00338728 2013/08/01 I OFFICE DEPOT 232.35 AP 00338728 2013/08/01 l OFFICE DEPOT 3.10 AP 00338728 2013/08/01 ( OFFICE DEPOT 112.94 AP 00338728 2013/08/01 ( OFFICE DEPOT 28.25 AP 00338728 2013/08/01 ( OFFICE DEPOT 14.93 AP 00338728 2013/08/01 ( OFFICE DEPOT 1,180.81 AP 00338728 2013/08/01 ( OFFICE DEPOT 51.83 • AP 00338728 2013/08/01 1 OFFICE DEPOT 51.78 AP 00338728 2013/08/01 I OFFICE DEPOT 232.35 AP 00338728 2013/08/01 I OFFICE DEPOT 431.98 AP 00338728 2013/08/01 I OFFICE DEPOT 36.61 AP 00338728 2013/08/01 I OFFICE DEPOT 459,21 AP 00338728 2013/08/01 ( OFFICE DEPOT 36.06 AP 00338728 2013/08/01 ( OFFICE DEPOT 43.92 AP 00338728 2013/08/01 1 OFFICE DEPOT 10.99 AP 00338728 2013/08/01 I OFFICE DEPOT 5.81 AP 00338728 2013/08/01 I OFFICE DEPOT 120 AP 00338728 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VLOPEZ-VERONICA LOPEZ Page: 10 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P25 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name Amount AP 00338744 2013/08/01 ( SIEMENS INDUSTRY INC 14,536.26 AP 00338746 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 4,397.02 AP 00338746 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 44,170.43 AP 00338746 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 42.47 AP 00338746 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 31.84 AP 00338746 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 1,744.27 AP 00338746 2013/08/01 ( SOUTHERN CALIFORNIA EDISON 11,173.49 AP 00338746 2013/08/01 l SOUTHERN CALIFORNIA EDISON 8,785.69 AP 00338746 2013/08/01 1 SOUTHERN CALIFORNIA EDISON 6,007.31 AP 00338746 2013/08/01 1 SOUTHERN CALIFORNIA EDISON 22,377.24 AP 00338746 2013/08/01 1 SOUTHERN CALIFORNIA EDISON 16,511.76 AP 00338746 2013/08/01 I SOUTHERN CALIFORNIA EDISON 3,679.48 AP 00338746 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1,066.27 AP 00339058 2013/08/07( NATIONAL CONSTRUCTION RENTALS INC 423.69 AP 00339059 2013/08/07( OCEAN SYSTEMS 1,494.00 AP 00339064 2013/08/07( PAZ, LORENA 5.00 AP 00339078 2013/08/07( SHEARER,SUZANNE 15.30 AP 00339079 2013/08/07( SHERIFFS COURT SERVICES 25.00 AP 00339084 2013/08/071 SIGN SHOP,THE 445.50 AP 00339086 2013/08/071 SO CALIF GAS COMPANY 4.93 AP 00339086 2013/08/07 I SO CALIF GAS COMPANY 408.18 AP 00339086 2013/08/07 I SO CALIF GAS COMPANY 78.74 AP 00339086 2013/08/07 I SO CALIF GAS COMPANY 34.05 AP 00339095 2013/08/07( THOMPSON BUILDING MATERIALS 132.72 AP 00339096 2013/08/07( THOMPSON PLUMBING SUPPLY 926.82 AP 00339100 2013/08/07( TROLI,TRACI 265.00 AP 00339110 2013/08/07( WESTCOAST MEDIA 900.50 AP 00339111 2013/08/071 WILLIAM MORRIS ENDEAVOR ENTERTAINMEN' 18,750.00 AP 00339111 2013/08/071 WILLIAM MORRIS ENDEAVOR ENTERTAINMEN -1,312.50 AP 00338765 2013/08/01 I BAK, REBECAH 250.00 AP 00338778 2013/08/011 CAMBRIDGE COLLEGE 1,000.00 AP 00338912 2013/08/01 I DAISY WHEEL RIBBON CO INC 334.74 AP 00338925 2013/08/01 l HOLLIDAY ROCK CO INC 375.00 AP 00338925 2013/08/01 ( HOLLIDAY ROCK CO INC 65.14 AP 00338925 2013/08/01 l HOLLIDAY ROCK CO INC 654.67 AP 00338925 2013/08/01 1 HOLLIDAY ROCK CO INC 856.52 AP 00338925 2013/08/011 HOLLIDAY ROCK CO INC 649.00 AP 00338925 2013/08/01 ( HOLLIDAY ROCK CO INC 125.00 AP 00338925 2013/08/01 ( HOLLIDAY ROCK CO INC 61.02 AP 00338925 2013/08/01 l HOLLIDAY ROCK CO INC 120.48 AP 00338925 2013/08/01 ( HOLLIDAY ROCK CO INC 824.20 AP 00338941 2013/08/07( CASCADE TURF LLC 347.41 AP 00339026 2013/08/071 GILKEY,JOHN 450.00 AP 00339087 2013/08/071 SONSRAY MACHINERY LLC 33.90 AP 00339099 2013/08/07( TORREZ,NANCY 20.00 AP 00339101 2013/08/07( TUSTIN,CITY OF 275.00 AP 00338757 2013/08/01 ( ALL CITIES TOOLS 59.40 AP 00338869 2013/08/01 l RUBIO, RONDA 1,650.00 AP 00338886 2013/08/01 1 TOSHIBA GLOBAL COMMERCE SOLUTIONS INC 44.73 User: VLOPEZ- VERONICA LOPEZ Page: 31 Current Date: 08/14/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P46 Agenda Check Register 7/31/2013 through 8/13/2013 Check No. Check Date Vendor Name - Amouni Ap 00338974 2013/08/071 ACEY DECY EQUIPMENT INC. 978.36 AP 00339018 2013/08/071 FIRST CLASS HEATING& AIR&NICK LANDI 4,700.00 AP 00339018 2013/08/071 FIRST CLASS HEATING& AIR&NICK LANDI 2,200.00 AP 00339020 2013/08/071 FLEET SERVICES INC. 2.26 AP 00339039 2013/08/07 J J KELLER AND ASSOC INC 899.00 AP 00339039 2013/08/071 J J KELLER AND ASSOC INC 446.75 AP 00339040 2013/08/07( J.KIM ELECTRIC INC 8,873.39 AP 00339040 2013/08/07( J. KIM ELECTRIC INC 751.00 AP 00339040 2013/08/07( J. KIM ELECTRIC INC -37.55 AP 00339040 2013/08/07( J. KIM ELECTRIC INC -443.67 AP 00339063 2013/08/07( PAL CAMPAIGN 10.00 AP 00339081 2013/08/071 SHERIFFS COURT SERVICES 150.00 EP 00003602 2013/08/071 RCPFA 9,534.06 EP 00003601 2013/08/071 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 7,275.00 EP 00003601 2013/08/071 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 1,480.00 EP 00003599 2013/08/01 I SAN BERNARDINO CTY SHERIFFS DEPT -398,719.36 EP 00003599 2013/08/01 ( SAN BERNARDINO CTY SHERIFFS DEPT 364,228.46 EP 00003599 2013/08/01 ( SAN BERNARDINO CTY SHERIFFS DEPT 2,373,386.86 EP 00003599 2013/08/01 ( SAN BERNARDINO CTY SHERIFFS DEPT 12,579.14 Total for Entity: 3,955,379.29 User: VLOPEZ-VERONICA LOPEZ Page: 32 Current Date: 08/14/: Report CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 p47 ® |t § \ ( ) ( • 6 [ k ® ` a-o 0 0 0 § ° { \ ° 0 \ graa , , , • - -ti al/ " }/ ^ia ,« - n : 8 ; , ! 23 2 a c to - a ` - § \} = / ` r- r- \ a 0 . )2 ] B ) E@o \ § § r '-L4 0. m ; \ a cc 0 ( • ' - - - - ° - - - C - - - � \ � 0 \§ � � ` ` - - § 2 § n \\ J / § k k \ \ \ . _ I2o � 2og � _ CI ca ix f \ , - co N co el- - - - CO �� }« % oa - w LO w 0 tn Z. ` , � 2 \ 2 « .0 0 - `!� j §01 or CO i §f t i �] \ \ / \ \ / - n tri \ \ ƒ � \\\ / , , . ; 00o % \\} \) . } \E\ { ° ! 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E a < Q o aa 0 • v _ m v - m o TO 2 v E - v 'n 2 N u m n a 2 N `o E n E < v b v v 'G m '0 v 5 c 0 d N D a) C N Q N N ry C O v CO I 0 w C a V O o - O a 0 To In 0 C 0 o c c m o m < co co 0 v m I" C 0 N L to v d L Fa > > z W 0 4 C _I O o m • N LL v I ' - E CO p N N 0 H o o 0 _ 2 E O 22 W 2 v -o U O 1.- N C 'O W C O 0 V > C) M z E _ E 5 S < 0 0 N Q 0 9 x 0 o O co 0 4 = N N 0 V ~ O z z a v O 0 I- O LL LL 0 Z o U H • P55 MEMORANDUM CITY MANAGER'S OFFICE RANCHO Date: August 13, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Tamara L. Layne, Finance Director Subject: APPROVAL OF A RESOLUTION TERMINATING THE HOUSING FINANCING JPA AGREEMENT BETWEEN RANCHO CUCAMONGA, PALMDALE, COLTON, AND PORTERVILLE RECOMMENDATION Staff recommends that the City Council approve the attached resolution terminating the Housing Financing Joint Powers Agreement between Rancho Cucamonga, Palmdale, Colton, and Porterville. BACKGROUND AND ANALYSIS On November 1, 1986, a Joint Powers Authority (JPA) was formed between Rancho Cucamonga, Palmdale, Colton and Porterville for low income housing purposes. The JPA (formerly known as the Rancho Cucamonga-Palmdale-Colton-Porterville Housing Finance Agency) issued bonds, but later defeased the bonds in 2004 and distributed the remaining proceeds to the member agencies. The JPA has never been formally terminated even though it has been dormant for nearly 10 years. Recently, the City was contacted by the State Controller's Office to obtain copies of the original JPA agreement to determine if there is some type of financial disclosure requirement that must be fulfilled by the JPA. The City has provided this documentation to the SCO; however, after consulting with the City Attorney, it has been determined that terminating the JPA agreement will eliminate the need to generate any financial disclosure information about this JPA for the State Controller. As such, the attached resolution is being presented to the City Council to formerly terminate the JPA. The other participating cities have been notified of our intent to terminate the JPA and it is anticipated that they will present the same action to their respective city councils. Respectfully submitted, Tamara L. Layne Finance Director P56 RESOLUTION NO. 13-147 A RESOLUTION OF THE COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, TERMINATING THAT AGREEMENT DATED NOVEMBER 1, 1986 ENTITLED "JOINT POWERS AGREEMENT TO CREATE THE RANCHO CUCAMONGA-PALMDALE-PORTERVILLE-COLTON HOUSING FINANCE AGENCY TO EXERCISE COMMON POWERS OF THE CITIES OF RANCHO CUCAMONGA, PALMDALE, PORTERVILLE AND COLTON TO FINANCE HOME MORTGAGES PURSUANT TO PART 5 OF DIVISION 31 OF THE HEALTH AND SAFETY CODE OF THE STATE OF CALIFORNIA" ("THE AGREEMENT" HEREINAFTER). A. Recitals. (i) On November 1, 1986, the Cities of Rancho Cucamonga, Palmdale, Porterville and Colton entered into the Agreement to facilitate publicly financing the provision of low interest mortgage loans to income qualified people. (ii) A financing pursuant to the Agreement did occur and no bonds, notes or other evidences of indebtedness thereon and no other bonds, notes or other evidences of indebtedness are outstanding against or concern this joint powers Agency. (iii) It is this Council's desire and intention to terminate the Agreement on behalf of the City of Rancho Cucamonga. B. Resolution. NOW, THEREFORE, the Council of the City of Rancho Cucamonga does hereby find, determine and resolve as follows: 1. All of the facts stated in the Recitals, Part A, of this Resolution are true and correct. 2. Pursuant to the provisions of paragraph 9 of the Agreement, this Council hereby terminates this Agreement on behalf of the City of Rancho Cucamonga and requests that the Councils of the three other parties to the Agreement forthwith take the same action. P57 PASSED, APPROVED, AND ADOPTED this 21St day of August 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 21st day of August 2013. Executed this day of August 2013, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk P58 STAFF REPORT - , RANCrlO CUCAAIONGAFIRR PROTECTION DisIRICr RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Don Cloughesy, Deputy Fire Chief Fred Lyn, Utility Division Manager Pamela Pane, Management Analyst II Subject: Approval to authorize an increase to Contract No. #12-075 in the amount of $117,858 with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project: 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858; 1705000-4604 (Dist. Line Ext Fee- Electric Utility) $117,858; and 3288501-5720 (Misc Contribution to City — Line Ext/Jersey Station) $117,858 RECOMMENDATION It is recommended that the City Council and Fire Board authorize an increase to Contract No. #12-075 in the amount of $117,858 with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with the proposal dated July 30, 2013, and approve the following appropriations for this project: 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858; 1705000-4604 (Dist. Line Ext Fee-Electric Utility) $117,858; and 3288501-5720 (Misc Contribution to City — Line Ext/Jersey Station) $117,858. BACKGROUND/ANALYSIS The Fire District and City determined that in an effort to stabilize our electrical costs for the Jersey Fire properties, it would be in the best interest of the Fire District to transfer from Edison power to RCMU. Staff recommends approval of the contract Amendment No. 02 with International Line Builders, Inc. for the transfer of the Jersey Fire Station (174). Respectfully submitted, ate AVA, Mike Bell Fire Chief P59 STAFF REPORT 4- '^, ,_. PUBLIC WORKS SERVICES DEPARTMENT .i r Date: August 21, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Subject: APPROVE AMENDMENT NO. 001 TO RENEW CONTRACT (CO 09-220) WITH SIEMENS ROAD AND CITY MOBILITY, FORMERLY REPUBLIC ITS, INC., WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL COMPETITIVE BID PROCESS FOR FISCAL YEAR 2013-2014 FOR CITYWIDE TRAFFIC SIGNAL MAINTENANCE IN AN ANNUAL AMOUNT OF $559,560 ($157,728 ANNUAL CONTRACT PLUS $401,832 EXTRA WORK ALLOWANCE) TO BE FUNDED FROM ACCOUNT NUMBERS 1177303-5300 (MEASURE I 2010-2040) AND 1124303-5300 (TRANSPORTATION) RECOMMENDATION It is recommended that the City Council approve Amendment No. 001 to renew contract (CO 09-220) with Siemens Road and City Mobility, formerly Republic ITS, Inc., with no fee increase and consistent with the original competitive bid process for Fiscal Year 2013-2014 for Citywide Traffic Signal Maintenance in an annual amount of $559,560 ($157,728 annual contract plus $401,832 extra work allowance) to be funded from account numbers 1177303-5300 (Measure I 2010-2040) and 1124303-5300 (Transportation). BACKGROUND/ANALYSIS On June 3, 2009, City Council awarded a competitively bid contract to Siemens Road and City Mobility, formerly Republic ITS, Inc., to provide Citywide Traffic Signal Maintenance. The contract was awarded for a one (1) year term and may be extended on a year-to-year basis by agreement of the City Manager and the contractor for one (1) year periods beginning July 1, 2010. All other terms and conditions of the original agreement remain intact. The annual contract amount listed above is for preventative routine maintenance, which includes a complete inspection and service of each signalized intersection, flashing crosswalk, signalized crosswalk and flashing school beacon once a month. The extra work allowance is to repair failures or malfunctions of the traffic signal system, safety lighting or internally illuminated street name signs typically caused by any of the following: natural causes, vehicle collision, vandals, excavation or resurfacing of the street, power failure or underground wire damage. Examples of traffic signal repairs include: replacement of damaged traffic signal cabinets, replacement of downed main signal poles, repair damaged traffic loops, rewire intersection with new cable and conductors, replace emergency vehicle preempt equipment, and/or replace uninterrupted power supply equipment. The extra work allowance amount is based on infrastructure and historical data compiled over the past four years. This will be the fifth fiscal year of the contract and the contractor has submitted a letter of intent expressing their desire to continue service to the City of Rancho Cucamonga at the same rates as Fiscal Year 2012-2013. There have been no rate increases during the time Siemens Road Gun'COUNCIL,STAEE REPORT P60 RE: CON'T'RACT RENEWAL FOR CO 09-220 WITH SIEMENS NS ROAD AND CITY MOBILITY AUGUST 21,2013 PAGE 2 and City Mobility has been providing service to the City. Staff recommends the Council authorize a one-year contract extension with Siemens Road and City Mobility for Fiscal Year 2013-2014. Resp ully submitted, I William Wittkopf Public Works Services Director BW:ER/kh • X4461 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT RANCHO CUCAMONGA Date: August 21, 2013 To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director • By: Dean Rodia, Parks and Landscape Maintenance Superintendent Ken Hinojos, CPPB, Senior Buyer Subject: APPROVE AMENDMENT NO. 001 TO RENEW CONTRACT CO 2012-009 WITH NO CHANGE TO THE SCOPE OF WORK AND INCREASE THE OPTION TO RENEW TO A TOTAL OF SEVEN (7) YEARS WITH VALLEYCREST LANDSCAPE MAINTENANCE OF FONTANA, CA, WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL COMPETITIVE BID PROCESS, FOR FISCAL YEAR 2013-2014 FOR THE MAINTENANCE OF LANDSCAPE AND IRRIGATION WITHIN LANDSCAPE MAINTENANCE DISTRICTS 1, 2, 4R AND 5 IN AN AMOUNT NOT TO EXCEED $1,517,440 TO BE FUNDED FROM 1130303-5300 (LANDSCAPE MAINTENANCE DISTRICT NO. 1), 1131303-5300 (LANDSCAPE MAINTENANCE DISTRICT NO. 2), 1134303- 5300 (LANDSCAPE MAINTENANCE DISTRICT NO. 4-R), AND 1135303-5300 (LANDSCAPE MAINTENANCE DISTRICT NO. 5) AS APPROVED IN THE ADOPTED BUDGET FOR FISCAL YEAR 2013-2014 RECOMMENDATION Staff recommends the City Council approve Amendment No. 001 to renew contract CO 2012-009 with no change to the scope of work and increase the option to renew to a total of seven (7) years with ValleyCrest Landscape Maintenance of Fontana, CA, with no fee increase and consistent with the original competitive bid process, for Fiscal Year 2013-2014 for the maintenance of landscape and irrigation within Landscape Maintenance Districts 1, 2, 4R and 5 in an amount not to exceed $1,517,440 to be funded from 1130303-5300 (Landscape Maintenance District No. 1), 1131303-5300 (Landscape Maintenance District No. 2), 1134303- 5300 (Landscape Maintenance District No. 4-R), and 1135303-5300 (Landscape Maintenance District No. 5) as approved in the adopted budget for Fiscal Year 2013-2014. BACKGROUND/ANALYSIS ValleyCrest Landscape Maintenance, Inc. is one of three landscape contractors used by the City to provide maintenance services at various landscape sites citywide. The City Council awarded contract CO 2012-009 to ValleyCrest on March 21, 2012. ValleyCrest has submitted a letter of intent expressing their desire to continue service to the City of Rancho Cucamonga with no rate increase for the 2013-2014 Fiscal Year. Staff recommends the Council authorize a one-year contract extension with ValleyCrest Landscape Maintenance, Inc. for Fiscal Year 2013-2014. Respectfully submitted, It William Wittkopf ■ Public Works Services Director WW:DR/pf STAFF REPORT 62 '` 1 PUBLIC WOR SERVICES DEPARTMENT •JTF KS :M Date: August 21, 2013 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Pamela Pane, Management Analyst II Keri Hinojos, CPPB, Senior Buyer Subject: AUTHORIZATION TO RENEW CONTRACT (CO 06-180) ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL BID PROCESS WITH ABM JANITORIAL SERVICES FOR CITY-WIDE JANITORIAL SERVICES IN THE AMOUNT OF $326,340 ($258,340 SIX MONTHS OF SERVICE PLUS $18,000 EXTRA WORK AND $50,000 SUPPLIES) UNTIL REQUEST FOR PROPOSAL (RFP) #12/13-109 FOR CITY-WIDE JANITORIAL SERVICES IS AWARDED AND THE NEW CONTRACT IS FINALIZED; AWARD A CONTRACT (CO 13-210) IN THE AMOUNT OF $467,614.63 ($417,614.63 ANNUAL AMOUNT, PLUS $50,000 EXTRA WORK) FOR CITY AND $15,000 FOR FIRE (FIRE SHOP JANITORIAL SERVICE-$5,000 AND FIRE DISTRICT QUARTERLY FLOOR CARE/MAINTENANCE-$10,000) TO THE MOST RESPONSIVE, RESPONSIBLE BIDDER, COMMERCIAL CLEANING SYSTEMS (CCS) OF COSTA MESA, CALIFORNIA, IN ACCORDANCE WITH RFP #12/13-109 FOR CITY-WIDE JANITORIAL SERVICES TO BE FUNDED FROM 1001312-5304 (FACILITIES MAINTENANCE), 1700312-5304 (SPORTS COMPLEX), and 3281529-5300 (FIRE FACILITIES MAINTENANCE); APPROPRIATE $15,000 FROM FIRE DISTRICT RESERVES TO 3281529-5300; AND TO RENEW SAID CONTRACT UPON MUTIAL CONSENT FOR ADDITIONAL ONE (1) YEAR PERIODS UP TO A TOTAL OF SEVEN (7) YEARS RECOMMENDATION It is recommended that the City Council authorize the renewal of contract CO 06-180 on a month- to-month basis with no fee increase and consistent with the original bid process with ABM Janitorial Services for city-wide janitorial services in the amount of $326,340 ($258,340 six months of service, plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/13-109 for city-wide janitorial services is awarded and the new contract is finalized; award a contract (CO 13- 210) in the amount of $467,614.63 ($417,614.63 annual amount, plus $50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service-$5,000 and Fire District Quarterly Floor Care/Maintenance-$10,000) to the most responsive, responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in accordance with Request for Proposal (RFP) #12/13- 109 for city-wide janitorial services to be funded from 1 001 31 2-5304 (Facilities Maintenance), 1700312-5304 (Sports Complex), and 3281529-5300 (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to 3281529-5300; and to renew said contract upon mutual consent for additional one (1) year periods up to a total of seven (7) years. BACKGROUND/ANALYSIS In coordination with the Purchasing Division, the Public Works Services Department submitted specifications to prepare Request for Proposal (RFP) #12/13-109 for Janitorial Services. Forty- RENEW CONTRACT 06-180 WITH ABM JANITORIAL SERVICES ON A MON'I'I-I-CO-MONTH BASIS P63 UNTII.RFP#12/13-109 IS AWARDED AND IN PLACE;AWARD CONTRACT#13-210 TO COMMERCIAL CLEANING SYSTEMS(CCS) FOR CITY-WIDE AND FIRE DISTRICT JANITORIAL SERVICES AUGUST 21,2013 PAGE TWO seven (47) vendors were notified, thirty-nine (39) prospective bidders downloaded the RFP; and six (6) RFP responses were received. The Evaluation Committee analyzed, scored, ranked the responsive proposals and interviewed the three (3) highest ranked companies. The Committee determined two (2) companies to be qualified to execute the project. Therefore, to determine a finalist to recommend for award, staff requested a Best and Final Offer (BAFO) from both companies opening the opportunity to refine their proposals and offer any additional cost savings. After review of the BAFO responses, staff is recommending an award to Commercial Cleaning Systems, who is offering the lowest, most responsive and responsible proposal. All documentation is on file in the Purchasing Division. Once CCS has finalized the contract documents and prepared to increase their staffing levels to accommodate this new contract, the contract with ABM Janitorial Services will be terminated. This changeover is anticipated to take one month and the new contractor should be in place by October 1, 2013. Res•-ctfull sub itted, William Wittkopf Public Works Services Director BW:TQ:kh P64 STAFF REPORT • - PUBLIC WORKS SERVICES DEPARTMENT Date: August 21, 2013 RANCHO To: Mayor and Members of the City Council CUCAMONGA President and Members of the Board of Directors John R. Gillison, City Manager - From: William Wittkopf, Public Works Services Director Mike Bell, Fire Chief By: Ty Quaintance, Facilities Superintendent Janet Walker, Management Analyst II Ken Hinojos, CPPB, Senior Buyer Subject: APPROVE AMENDMENT NO. 002 TO RENEW CONTRACT (CO 03-084) WITH EMCOR SERVICE/MESA ENERGY SYSTEMS, INC. (EMCOR SERVICE), ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE FOR FISCAL YEAR 2013-2014 FOR HVAC/CONTROL WORK AND RELATED ENERGY MANAGEMENT SYSTEMS IN THE AMOUNT OF $206,240 ($17,186 PER MONTH) FOR CITY FACILITIES; ADD THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT FACILITIES ON AN "AS-NEEDED" BASIS; APPROVE EXTRA REPAIR WORK FOR CITY FACILITIES NOT TO EXCEED $215,000 AND $25,000 FOR FIRE DISTRICT FACILITIES; AND PERFORM INDOOR AIR QUALITY MODIFICATIONS AS NEEDED AT CITY-WIDE FACILITIES NOT TO EXCEED $10,000; TO BE FUNDED FROM 1001312-5304, 1025001-5304, 1700312-5304, 3281529-5200, 3282529-5200 AND 3283529-5200 RECOMMENDATION It is recommended that the City Council and Fire Board authorize the contract renewal (CO 03-084) on a month-to-month basis with no cost increase for fiscal year 2013-2014 with EMCOR Service/Mesa Energy Systems, Inc. (EMCOR Service), for HVAC/control work and related energy management systems in the amount of $206,240 ($17,186 per month) for City facilities; add the Rancho Cucamonga Fire Protection District facilities on an "as-needed" basis; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from 1001312-5304, 1025001-5304, 1700201-5304, 3281529- 5200, 3282529-5200. BACKGROUND/ANALYSIS - EMCOR Service is the City's current contractor for HVAC/control work and related energy management systems. Staff is requesting this contract be extended on a month-to-month basis in preparation for a formal request for proposal (RFP) process to be conducted in FY13/14. The RFP is slated to post in August of 2013 and awarded by November of 2013. The current contract covers the routine and preventative maintenance and servicing of all HVAC related equipment and a set hourly and material rate for any repairs needed. Typical extra work would include repairs of condenser fan motors, exhaust fans, pumps, compressors, thermostats, etc. The specifications that are being prepared for bidding will be for a full-service contract covering all preventive maintenance and repairs for all Air Handling Units, Boilers, Chillers, Compressors, Condensing Units, Split System Units, Evaporative Coolers, Exhaust fans, Heat Pumps, Package Units, Variable Frequency Drives, VAV Units, Water Heaters, Water Pumps and Water treatment, and DDC Controls at all City and Fire Facilities with the exception of Refrigerant Coils, Evaporator Coils, Piping, Duct Work, and Sheet Metal. EMCOR SERVICE/MESA ENERGY, MONTH-TO-MONTH CONTRACT RENEWAL FOR FY 13/14 P65 AuGusr 21, 2013 • PAGE 2 EMCOR Service has provided good service during the last year and staff recommends continuing the contract with this contractor with the same scope of work as Fiscal Year 2012-2013. The contract with EMCOR will be terminated simultaneously with the award of the new contract. Respectfully submitted, H..-r William Wittkopf, Public Works Services Director Mike Bell, Fire Chief BW:TQ/jw • • P66 STAFF REPORT Saw PUBLIC WORKS SERVICES DEPARTMENT Ls RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Superintendent Kenneth Fung, Assistant Engineer Subject: ACCEPT THE LMD-4R AND GARCIA PARK LIGHTING RETROFIT PROJECT, CONTRACT NO. 13-035 AS COMPLETE, RELEASE THE FAITHFUL PERFORMANCE BOND; ACCEPT A MAINTENACE BOND; RELEASE THE LABOR AND MATERIALS BOND; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION, RELEASE THE RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT AMOUNT OF $143,593.39 RECOMMENDATION It is recommended that the City Council accept the LMD-4R and Garcia Park Lighting Retrofit Project, Contract No. 13-035, as complete, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $134,720.00 six months after the recordation of said notice if no claims have been received, authorize the release of the retention in the amount of $7,179.67, 35 days after acceptance; and approve the final contract amount of$143,593.39. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The LMD-4R and Garcia Park Lighting Retrofit Project scope of work consisted of the removal of the existing paseo light fixtures in LMD-4R and their replacement with Beta LED fixtures. The project also removed the existing park light fixtures at Garcia Park, Coyote Canyon Park and Spruce Avenue Park and their replacement with Inductive Light fixtures. Pertinent information of the project is as follows: ➢ Budgeted Amount: $152,920.00 ➢ Account Numbers: 1134303-5650/1716134-0 ($140,120.00) 1139303-5300/0-6983 ($14,800.00) ➢ Engineer's Estimate: $135,000.00 ➢ City Council Approval to Advertise: December 19, 2012 • P67 CITY COUNCIL STAFF REPORT Re: LMD-4R AND GARCIA PARK LIGHTING RETROFIT PROJECT August 21, 2013 Page 2 > Publish dates for local paper: January 3, 2013 January 10, 2013 > Bid Opening: January 29, 2013 > Contract Award Date: February 20, 2013 > Low Bidder: J. Kim Electric, Inc. of Fullerton > Contract Amount: $134,720.00 > 15% Contingency: $20,200.00 > Final Contract Amount: $143,593.39 > Difference in Contract Amount: $8,873.39 (6.59%) The net increase in the total cost of the project was the result of Contract Change Order No. 1. The weekend before work started, a light pole in Paseo TV14A fell over. An investigation into the cause revealed that the foundation had deteriorated to the point where it could no longer support the paseo post and light fixture. The paseo light foundations in Paseo TV14B are the same design as for Paseo TV14A. For safety reasons, the contractor was directed not to remove and replace the nine (9) light fixtures of Paseo TV14A and the eight (8) light fixtures of Paseo TV14B. Instead, the contractor was directed to remove the existing light fixtures in West Greenway Park and replace them with the Beta LED light fixtures. However, West Greenway Park had a total of twenty-three (23) light fixtures to be removed and replaced. Contract Change Order No. 1 was to install the remaining six (6) Beta LED light fixtures to West Greenway Park plus order six (6) spare Beta LED light fixtures. Respectfully submitted, William Wittkopf Public Works Services Director WW:DR/kf Attachment P6 • m`-(\144---, . rm.iEr.r...i . .r „ ■■■1 , nAl ,�/,,. � 1'i ■ J _ r- ffmml uuull� n � m i .._'_ —:fa -2.1'1 4 � . `i._.ii.NcaM..orIIiifi7,.ti1 � ^ ^a • H l MI.tl[i term. ..1..Aa.1...n1*.i ml 111 x1`67=flln rityr /10 4 mi mi. �!! '► 11: vliM71 irill Z fn"7ilI I VIII r ''''''"' . WA1 -P 0,110h A-=6/1111f 3 15:1131217::27 irtilk;=Yi=2j 1 i — 1-A., Villis=„ 'JIM° Ill II -:---i li lk:=*''L%;- -41i'lb ''''''''' r' v.. -411M nsr �a a I F" .�air PZi r.lo.m.._.-_,2i7. �� GARCIA -P.--- 11i.d.i- .z II-I n., • mEEI1II1�■■i 11111 CI' 4I�w i� !,A 2Aha PARK IIIIIw 1 K� ,N',� LM[) w awl.. . II pr. 4)_m ii Yl i � LMD-4R AND GARCIA PARK LIGHTING RETROFIT PROJECT el% CITY OF RANCHO CUCAMONGA Vaier tIP D., VICINITY MAP N.T.S. P69 RESOLUTION NO. 13-148 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE LMD- 4R AND GARCIA PARK LIGHTING RETROFIT PROJECT, CONTRACT NO. 13-035 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the LMD-4R and Garcia Park Lighting Retrofit Project, Contract No. 13-035, has been completed to the satisfaction of the Public Works Services Director; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the CITY COUNCIL of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the Public Works Services Director is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P70 STAFF REPORT kJ)!� CITY MANAGER'S OFFICE RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison From: Breanna Medina, Emergency Management Coordinate i3l'I) Subject: AUTHORIZATION TO APPROPRIATE AN ADDITIONAL $20,000 INTO ACCOUNT 1380501-5200 FOR THE PURPOSE OF PURCHASING WEBEOC RESOURCE MANAGER AND MAPPER PROFESSIONAL INCIDENT MANAGEMENT SOFTWARE RECOMMENDATION Authorize the additional appropriation of $20,000 into Account #1380501-5200 for the purpose of purchasing WebEOC Resource Manager and Mapper Professional Incident Management Software. BACKGROUND Based on disaster exercise after action reports and corrective action plans, in 2010 the City utilized available grant funds and purchased WebEOC incident management software for the purpose of increasing and maintaining adequate response in the event of a catastrophic emergency. The additional purchase of WebEOC Resource Manager and Mapper Professional will enhance the capability of the current WebEOC software and allow assignments and tracking of resources as well as provide an ArcGIS platform allowing streamlined interaction with our current internal GIS platform. This purchase is funded through a combination of FY 2012 Emergency Management Performance Grant (EMPG) funds and 13/14 Fire Funds. P71 STAFF REPORT es• ENGINEERING SERVICES DEPARTMENT S. RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer* Subject: APPROVAL TO AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE 4TH STREET PAVEMENT REHABILITATION — FROM MILLIKEN AVENUE TO RICHMOND PLACE, TO BE FUNDED FROM GAS TAX RT 7360 FUND, ACCOUNT NO. 11743035650/1817174-0 FOR CONSTRUCTION OF SAID PROJECT RECOMMENDATION It is recommended that the City Council approve specifications for the construction of 4th Street Pavement Rehabilitation — from Milliken Avenue to Richmond Place and approve the attached resolution authorizing the City Clerk to advertise the "Notice Inviting Bids" to be funded from Gas Tax RT 7360 Fund, Account No. 11743035650/1817174-0, construction of said project. BACKGROUND/ANALYSIS The scope of work for 4th Street Pavement Rehabilitation —from Milliken Avenue to Richmond Place consists of, but not limited to cold milling, adjusting existing manholes and valves to new grade, removal and replacement of severed cracks, pavement overlay, Video Detection Traffic Signal and striping. The project will be funded from Gas Tax RT 7360 Fund, Account No. 11743035650/1817174-0. Staff has determined that the project is categorically exempt per Article 19, Section 15301(c) of the CEQA guidelines. The Engineer's estimate is $218,000. Legal advertising is scheduled for August 27, 2013 and September 3, 2013, with bid opening at 2:00 p.m. on Tuesday, September 10, 2013, unless extended by addendum. Respectfully submitted, . euer . Director of Engineering Services/City Engineer MAS/RMD:Is Attachment • W K 1` z SIDE RA l C2 63 I _, > a _ WILSON AVE. WILSON I pF ¢ W Sv ti „ W F•TJYJ vl > p F • flCz J N> ¢ BANYAN ST. 1.3 a BANYAN m I m LEMON AVE ,��5 Fin I AVE. I HIGHLAND AVE `_ _ _. II - JL� 2�� - MEOWI k . � HIGHLAND AVE I 210' I_I_I�mI_I� � fT•� cam. VICTOR[A� QP i9th ST. PARS ::: i . r_ 5- NDNTE VISTA ST. LTE VISTA ST. > H FAIRMDNT z � _-_.__-_ S P R R $Mill 2. a ,i BASELINE AVE - BASF •3A3 _ > r > > ^) si a ¢ > o w ,,¢P JVSSPyI D > SRa CMIRCH ST.¢ rc II >! fT' a a i CHl L �� W a -1� y SAN BERNARDI o RD i Y F T i FOOTHILL BLVD. /d 3 dfl > "'L pp9l\ fi 6 1 •r_ s VON 5- ® J�O� 9I . ., i 1 r II ROUTE u !IRE z JERSEY BLVD. w > x �J� ¢ 8t �.TR ET rc A T 6 S F R R —1I 8th STREET I W --- a -of o a °1 7th STREET D 6th STREET ] w , J 8 I Ith STREET f� IGA ST ® 1-10 FREEWAY ONTARIO PROJECT LOCATION !' CITY OF RANCHO CUCAMONGA ,,) 'O X4114 � 4TH STREET PAVEMENT REHABIITATION ��11 •t`�� FROM MULIRF,N AVENUE TO RICHMOND PLACE 0 ILO N.r.s. P73 RESOLUTION NO. 13-149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,CALIFORNIA,APPROVING PLANS AND SPECIFICATIONS FOR THE "4T" STREET PAVEMENT REHABILITATION — FROM MILLIKEN AVENUE TO RICHMOND PLACE", IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rancho Cucamonga has prepared specifications for the construction of certain improvements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that the specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for the "4T" STREET PAVEMENT REHABILITATION — FROM MILLIKEN AVENUE TO RICHMOND PLACE". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, September 10, 2013, sealed bids or proposals for the"4T" STREET PAVEMENT REHABILITATION—FROM MILLIKEN AVENUE TO RICHMOND PLACE"in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked,"4TH STREET PAVEMENT REHABILITATION—FROM MILLIKEN AVENUE TO RICHMOND PLACE". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1,Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of Resolution No. 13-149 - Page 1 of 4 P74 the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California,and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer,workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public work's project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations,ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight(8) hours of labor shall constitute a legal days work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Resolution No. 13-149— Page 2 of 4 P75 Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00)for each laborer,workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 1773.1. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers'check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; Including but not limited to a Class "A" License (General Engineering Contractor) or Class "C-12" License in accordance with the provisions of the Contractor's License Law(California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the"California Business and Professions Code,"Section 7028.15, shall indicate his or her State License Number on the bid,together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it's free), then choose California, then scroll down to San Bernardino County and click on Browse Cities,then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above Resolution No. 13-149 — Page 3 of 4 P76 website then printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and to receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website on a DAILY basis through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga to registered prospective bidders from www.ciplist.com. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, reserves the right to reject any or all bids. Questions regarding this Notice Inviting Bids for "4T" STREET PAVEMENT REHABILITATION — FROM MILLIKEN AVENUE TO RICHMOND PLACE" may be directed to: ROMEO M. DAVID, ASSOCIATE ENGINEER & PROJECT MANAGER 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 (909) 477-2740, ext. 4070 ADVERTISE ON: August 27, 2013 and September 3, 2013 Resolution No. 13-149 — Page 4 of 4 P77 STAFF REPORT yr ENGINEERING SERVICES DEPARTMENT L Date: August 21, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: RELEASE OF MAINTENANCE GUARANTEE BOND FOR TRACT 17919, LOCATED ON THE NORTHWEST CORNER OF EAST AVENUE AND MILLER AVENUE, SUBMITTED BY CRESTWOOD CORPORATION RECOMMENDATION It is recommended that City Council authorize the City Clerk to release the Maintenance Guarantee Bond, for Tract 17919, located on the northwest corner of East Avenue and Miller Avenue, submitted by Crestwood Corporation BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the street improvements remain free from defects in materials and workmanship. DEVELOPER Crestwood Corporation 510 West Citrus Edge Glendora, CA 91740 Release: Maintenance Guarantee Bond #734104S $18,080 spec • submitted, M. . . euer Director of Engineering Services/City Engineer MAS:CC/alrw Attachment(s) A ' P78 -( t,i. ., ,,..t.LV: Q 1 04 -17 •ct ic OAR 7710 41,IV / • y ',1/41 k.*Iii tr)%I v., Safr TYSSURG ST SAZ9V6' MIN. CR. Fi STON • 4 -es SI - - 1r it . If ' arr r,;--4.-,1,`-'■:9;;;;friS -t 4.(7r, Loh-, : 1t_r-i / C96Stlit 'ff-;" 'At --.' f t.' ri211.a:42:74:20 ./t9d tl II „Ar7 it • Q, \ AO' k. CHERVIL ST GA-CIA DR. 7 LI wamrr lime A N CITY OF ITEM: V 1 CIMiTY MAP RANCHO CUCAMONGA TITLE: TRACT NO. 11919 ENGINEERING DIVISION EXHIBIT: I 0 . . P79 STAFF REPORT CITY MANAGER'S OFFICE RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Approval of a Resolution Amending the Parking Enforcement Bail Schedule to Include a Citation for Unauthorized Parking in an Electric Vehicle Charging Station RECOMMENDATION Staff recommends that the City Council adopt the attached resolution amending the Parking Enforcement Bail Schedule to include a citation for unauthorized parking in an electric vehicle charging station. BACKGROUND On August 7, 2013, the City Council adopted an Electric Vehicle Parking Ordinance that established provisions for parking in an electric vehicle charging station. This ordinance amends Title 10 of the Rancho Cucamonga Municipal Code and allows the City to issue a parking citation to any person that parks a motor vehicle in an electric vehicle charging station at a public or private parking facility and does not have the vehicle connected for electric charging purposes. The ordinance also provides for a maximum charging period of no longer than four (4) consecutive hours with the exception of charging stations located at the Metrolink facility or other transit stations due to the park-and-ride nature of these sites. The Electric Vehicle Parking Ordinance goes into effect on September 6, 2013 and requires appropriate signage be posted near the charging stations that identifies the provisions established in this ordinance. Currently, the City's Parking Enforcement Bail Schedule does not include a citation for this violation. The proposed bail amount for this citation is $53.00, which is consistent with comparable parking citations in the bail schedule, including permit parking and time limit parking violations. Staff has reviewed this proposed citation with the City Attorney and the Police Department to confirm that the violation is justified and consistent with comparable parking violations. CONCLUSION Staff recommends that the City Council adopt the attached resolution amending the Parking Enforcement Bail Schedule to include a citation for unauthorized parking in an electric vehicle charging station. Respectfully Submitted �� APPr� /4/G1,(J Donna Finch Management Analyst I P80 RESOLTUION NO. 13-150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA AMENDING THE PARKING ENFORCEMENT BAIL SCHEDULE TO INCLUDE A CITATION FOR UNAUTHORIZED PARKING IN ELECTRIC VEHICLE CHARGING STATIONS WHEREAS, the City of Rancho Cucamonga ("City") processes parking citations issued by the San Bernardino County Sheriff's Department within the City limits; and WHEREAS, the City Council enacted regulations that makes it unlawful for any person to park a motor vehicle in an electric vehicle charging station at a public or private parking facility and not have the vehicle connected for electric charging purposes, or leave a vehicle connected to an electric charging station for longer than four (4) consecutive hours; and WHEREAS, any person found violating the provisions for parking in an electric vehicle charging station shall be deemed guilty of an infraction and receive a parking citation; and WHEREAS, the City's parking enforcement bail schedule does not include a citation for violating the provisions for parking in an electric vehicle charging station; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California does hereby resolve as follows: SECTION 1: The above recitals are all true and correct. SECTION 2: The City Council of the City of Rancho Cucamonga hereby amends its parking enforcement bail schedule, the bail schedule attached hereto as Exhibit "A", to include a citation for violating the provisions for parking in an electric vehicle charging station. The bail amounts set forth in Exhibit "A" shall supersede and replace any and all parking bail amounts heretofore established for the violations specified therein. SECTION 3: The City Clerk shall certify to the adoption of this Resolution. P81 Resolution No. 13-150 Exhibit A Page 1 CITY OF RANCHO CUCAMONGA PARKING ENFORCEMENT BAIL SCHEDULE Section Description Amount R.C.M.C. 10.44.020 (A) Parking on Divisional Island $ 53.00 R.C.M.C. 10.44.020 (B) Blocking a Walkway $ 53.00 R.C.M.C. 10.44.020 (C) Posted No Parking $ 53.00 R.C.M.C. 10.44.020 (D) Prohibited Parking - Red Curb/Sign $ 53.00 R.C.M.C. 10.44.020 (E) No Parking in Parkway $ 53.00 R.C.M.C. 10.44.020 (F) Posted No Parking-Construction/Equipment $ 53.00 R.C.M.C. 10.44.020 (G) Within 20' of Crosswalk in Business District $ 53.00 R.C.M.C. 10.44.020 (H) Within 20' of Traffic Control Device $ 53.00 R.C.M.C. 10.44.030 Obstruction of Traffic $ 53.00 R.C.M.C. 10.44.040 Obstructing an Alley $ 53.00 R.C.M.C. 10.44.050 (A) Parking Vehicle for Sale $ 53.00 R.C.M.C. 10.44.050 (B) Repair/Wash Vehicle on Street $ 53.00 R.C.M.C. 10.44.060 Posted No Parking-Adjacent of School $ 53.00 R.C.M.C. 10.44.070 Posted No Parking-Narrow Roadway $ 53.00 R.C.M.C. 10.44.080 Posted No Parking-One Way Street $ 53.00 R.C.M.C. 10.44.090 Posted No Parking-One Way Roadway $ 53.00 R.C.M.C. 10.44.100 Parking on Grades in Excess of 5% $ 53.00 R.C.M.C. 10.44.110 Vending from Parked Vehicle $ 53.00 R.C.M.C. 10.44.120 Posted No Parking-Temporary $ 53.00 R.C.M.C. 10.44.130 72 Hour Parking Violation $ 53.00 R.C.M.C. 10.48.010 (B) Yellow Curb Parking $ 53.00 R.C.M.C. 10.48.010 (C) White Curb Parking $ 53.00 R.C.M.C. 10.48.020 Stopping for Loading/Unloading $ 53.00 R.C.M.C. 10.48.030 Stopping in Alley $ 53.00 R.C.M.C. 10.48.050 Stopping/Standing-Buses/Taxicabs $ 53.00 I:ICITYADMIIAdmin-Donna FinchlElectric Vehicles\Bail Schedulelparking citation bail schedule 8-21-13.xls Resolution No. 13-150 P82 Exhibit A Page 2 PARKING ENFORCEMENT BAIL SCHEDULE Section Description Amount R.C.M.C. 10.48.060 Bus and Taxicab Stands Restricted $ 53.00 R.C.M.C. 10.50.130 Permit Parking $ 53.00 R.C.M.C. 10.52.020 Time Limit Parking-Green Zone $ 53.00 R.C.M.C. 10.52.050 (A) Over-weight, Exceed 5 Tons $ 203.00 R.C.M.C. 10.52.050 (C) Over-weight, Exceed 3 Tons or 80 In. $ 153.00 R.C.M.C. 10.52.060 (A) Storing Unattached Trailer on Street $ 53.00 R.C.M.C. 10.52.070 (A) Parking on Private Property $ 63.00 R.C.M.C. 10.54.010 Parking in Electric Vehicle Charging Station $ 53.00 R.C.M.C. 10.56.010 Unrestricted Truck Route $ 203.00 R.C.M.C. 10.56.020 Restricted Truck Route $ 203.00 R.C.M.C. 10.56.030 Terminal Access Route $ 203.00 R.C.M.C. 10.64.030 Parking RN on Street 2 A.M. -6 A.M. $ 63.00 R.C.M.C. 12.04.010 (F) Illegal Parking-City Parks $ 53.00 C.V.C. 22052 (A) Unlawful Curb Parking $ 53.00 C.V.C. 22507.8 (A)/(B) Parking in or Blocking Handicap Stall $ 303.00 C.V.C. 22500.1 Parking in Fire Lane $ 78.00 C.V.C. 22514 Parking Within 15 Feet of Fire Hydrant $ 78.00 C.V.C. 21113 (A) Unauthorized School Parking $ 43.00 C.V.C. 22500(e) Blocking a Driveway $ 53.00 C.V.C. 5204(a) Tabs Not Displayed $ 53.00 1:1CITYADMltAdmin-Donna FinchlElectric VehiclestBail Schedulelparking citation bail schedule 8-21-13.xls P83 STAFF REPORT ktrl RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Robert Karatsu, Library Director Subject: APPROVAL TO APPROPRIATE $5,000 FROM LIBRARY SERVICES FUND BALANCE INTO ACCOUNT NUMBER 1290601-5200 FOR REPLACEMENT OF COMPUTER MONITORS. RECOMMENDATION Staff recommends that the City Council approve a $5,000 appropriation from Library Services Fund Balance into account number 1290601-5200 for replacement of computer monitors. BACKGROUND/ANALYSIS As part of the City-wide computer refresh program, the Library will be receiving approximately forty-five new computers (a mix of staff and public-access computers). Approximately twenty of these computers require new monitors since the existing monitors are over seven years old and have fifteen inch screens. The Information Services Division has procured bids, identified a vendor and will assist the Library with the installation of new monitors. Respectfully submitted, Robert Karatsu Library Director P84 STAFF REPORT RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Robert Karatsu, Library Director Subject: APPROVAL TO APPROPRIATE $7,000 FROM LIBRARY SERVICES FUND BALANCE INTO ACCOUNT NUMBER 1290601-5152 FOR TELEMESSAGING SOFTWARE AND DIALOGIC CARD UPGRADES. RECOMMENDATION Staff recommends that the City Council approve a $7,000 appropriation from Library Services Fund Balance into account number 1290601-5152 for telemessaging software and dialogic card upgrades. BACKGROUND/ANALYSIS As part of its Virtual Library Branch, the Library offers a telemessaging service (TM3) that allows library patrons to call in 24 hours a day, seven days a week in order to hear a list of items that are checked out (along with their due dates), renew items that are checked out, and/or find out if items on hold are ready to be picked up. (Just in the past three months, over 15,000 transactions were handled by TM3.) The server that hosts the TM3 was recently upgraded. However, at this time it is necessary to upgrade to the latest version of the software as well as the dialogic card which handles all in-coming and out-going calls. The Information Services Division has procured bids, identified a vendor and will assist the Library with the installation of new server. Respectfully submitted, itted, Robert Karatsu Library Director P85 STAFF REPORT L � RANCHO Date: August 21, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Robert Karatsu, Library Director Subject: APPROVAL TO APPROPRIATE $25,000 FROM LIBRARY SERVICES FUND BALANCE INTO ACCOUNT NUMBER 1290601-5300 FOR SIRSIDYNIX SOFTWARE MAINTENANCE. RECOMMENDATION Staff recommends that the City Council approve a $25,000 appropriation from Library Services Fund Balance into account number 1290601-5300 for SirsiDynix software maintenance. BACKGROUND/ANALYSIS The Library has used SirsiDynix as its automation vendor for the past 19 years. This year, due to new City Purchasing requirements, the City and SirsiDynix needed to execute a new maintenance contract. Executing this contract was not concluded before the end of the fiscal year, at which point funds that had been allocated for the maintenance were moved into the Library's reserve fund (a routine procedure that occurs at the end of every fiscal year). Staff is requesting City Council approval to re-appropriate $25,000 (the contract amount) back into the Library's general fund for the current fiscal year to pay for last fiscal year's software maintenance. Respectfully submitted, Robert Karatsu Library Director •= !r fl l ' ,._ I , t .%, i. , +4'I .. 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Cesar Milian and Good Day LA came out to the Animal Center today and filmed three live shoots and some footage that will air at a later time. Staff and volunteers had a really great experience with him and we hope this will lead to future partnerships. Cesar Milan had many compliments about the Animal Center and even made a comment that this is the "Best shelter he has ever been in." There are some really great things coming from the Animal Center. Play video from Good Day LA Veronica Fincher Director Rancho Cucamonga Animal Care and Services (909) 466-7387 x 2091 Veronica.Fincher@CityofRC.us www.facebook.com/rcanimalcenter 8/21/2013