HomeMy WebLinkAbout2013/08/21 - Minutes August 21, 2013
RANCHO CUCAMONGA
CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY
CLOSED SESSION AND REGULAR MEETINGS
MINUTES
A. CALL TO ORDER I
The Rancho Cucamonga City Council and Fire Protection District held a closed session on
Wednesday, August 21, 2013 in the Tapia Room at the Civic Center located at 10500 Civic Center
Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L.
Dennis Michael.
Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc
Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael.
Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels,
Assistant City Manager and Jeff Bloom, Deputy City Manager/Economic and Community
Development.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The following closed session items were considered:
D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT
CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN
BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER,
SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE
EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA
FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE
FIRE MANAGEMENT GROUP— CITY, FIRE
D2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(A): - ROBERT SOTO, AN INDIVIDUAL;
TOWER OF POWER, INC., A CALIFORNIA CORPORATION, VS. CITY OF RANCHO
CUCAMONGA, RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CASE NO.
CIVRS1304151 — CITY, FIRE
D3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT
GOVERNMENT CODE SECTION 54956.9(B)—ONE CASES— CITY
D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR TWO PROPERTIES LOCATED ON THE EAST SIDE OF
GROVE AVENUE, NORTH OF 8TH STREET AND MORE COMMONLY KNOWN AS
8837 GROVE AVENUE, AND THE SECOND PROPERTY IS SOUTH OF ARROW
HIGHWAY, EAST OF ARCHIBALD AVENUE, AND MORE COMMONLY KNOWN AS
8590 MALVEN AVENUE; NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT
CITY MANAGER AND RYAN COBB REPRESENTING NATIONAL CORE REGARDING
PRICE AND TERMS— SUCCESSOR AGENCY
IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No persons were present wishing to speak.
E. CITY MANAGER ANNOUNCEMENTS
No announcements were made.
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 1 of 7
F. RECESS I
The closed session recessed at 6:15 p.m. with no action taken.
G. REGULAR MEETING
CALL TO ORDER - 7:00 P.M.
COUNCIL CHAMBERS
The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing
Authority and City Council reconvened in the Council Chambers of the Civic Center located at
10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis
Michael called the meeting to order at 7:00 p.m.
Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth,
Diane Williams, Vice President/Vice Chairman/Mayor Pro Tenn Sam Spagnolo and
President/Chairman/Mayor L. Dennis Michael.
Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels,
Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic & Community Development;
Bill Wittkopf, Public Works Services Director; Mark Steuer, City Engineer; Nettie Nielsen,
Community Services Director; Chris Paxton, Human Resource Director; Trang Huynh, Building &
Safety Services Director; Fire Chief Mike Bell; Police Chief Tony Onodera; Debra McNay,
Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk.
H. ANNOUNCEMENTS/PRESENTATIONS
H1. Healthy RC Dining Presentation. Recognizing Carrow's Restaurant.
This item will be rescheduled.
H2. Falken Tire Check Presentation.
Vicky Jones, President of the Friends of the Pacific-Electric Trail and Ron Papcun from Falken Tire
presented a check to the City Council.
I. PUBLIC COMMUNICATIONS
11. David Cerboni invited the City Council and the audience to a Sons of Italy No Limit Texas Hold-
em on Saturday, August 24, 2013 at the Magic Lamp Inn.
12. Dennis Cisneros thanked the City Council for their efforts in achieving the temporary closure of
Cucamonga Canyon.
13. Janet Walton offered a prayer for the City Council.
14. JP Webster inquired why Verizon FiOS wasn't available in the City.
15. Susan Keithly reported on a 65% decline from 2012 to 2013 in the hours that dogs were
walked. She also noted that the Vet Tech hours have increased by 240%. She indicated that the
Center needs volunteers who cared about the animals and wouldn't drink the Kool-Aide. Ms.
Keithly indicated that the allegations in her dismissal letter were lies and noted that the City should
be a leader in shelter reform.
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 2 of 7
16. Dana Keithly pointed out that the City spent money for attorney services in dismissing the
volunteers and offered to meet with the City Council members individually to discuss her
termination. She expressed a concern with the requirement that volunteers must sign a do not
ask, do not tell policy.
17. John Lyons congratulated the City Council on the reopening of the Wellness Center. He noted
that school has started again and encouraged everyone to be careful of the students. Mr. Lyons
noted that the City spent 8 million dollars to take over the animal control services. He pointed out
that the group is back bullying the City to do more. Mr. Lyons stated that additional City resources
should not be spent to achieve these goals and suggested that the previous speakers use their
own resources to achieve their goals.
18. Nicole Myerchin requested that the City establish a Facebook page for a senior LINK program.
Also, she wondered how some shelters are achieving a 90% live outcome rate and did not see the
concern with suggestions on how to do something better. Ms. Myerchin also requested that the
City adopt a 100% trap and release program.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT
J1. Approval of Minutes: August 7, 2013 (Regular Meeting)
J2. Approval of Check Register dated July 31, 2013 through August 14, 2013 for the total
amount of$119,042.89.
J3. Approval to receive and file current Investment Schedule as of July 31, 2013.
J4. Approval to authorize an increase to Contract No. #12-075 in the amount of $117,858
with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of
the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with
the proposal dated July 30, 2013, and approve the following appropriations for this
project; 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858;
1705000-4604 (Dist. Line Ext Fee-Electric Utility) $117,858; and 3288501-5720 (Misc
Contribution to City— Line Ext/Jersey Station) $117,858.
J5. Authorization to renew contract (CO 06-180) on a month-to-month basis with no fee
increase and consistent with the original bid process with ABM Janitorial Services for
City-wide Janitorial Services in the amount of $326,340 ($258,340 six months of service
plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/13-
109 for City-wide Janitorial Services is awarded and the new contract is finalized; award a
contract (CO. 13-210) in the amount of $467,614.63 ($417,614.63 annual amount, plus
$50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service - $5,000
and Fire District quarterly floor care/maintenance-$10,000) to the most responsive,
responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in
accordance with RFP #12/13-109 for City-wide Janitorial Services to be funded from
1001312-5304 (Facilities Maintenance), 1700312-5304 (Sports Complex), and 3281529-
5300 (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to
3281529-5300; and to renew said contract upon mutual consent for additional one (1)
year periods up to a total of seven (7) years.
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 3 of 7
J6. Approve Amendment No. 02 to renew contract (CO 03-084) with EMCOR Service/Mesa
Energy Systems, Inc. (EMCOR Service), California on a month-to-month basis with no
fee increase for Fiscal Year 2013-2014 for HVAC/Control Work and related Energy
Management Systems in the amount of $206,240 ($17,186 per month) for City facilities;
add the Rancho Cucamonga Fire Protection District facilities on an "as-needed" basis;
approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire
District facilities; and perform indoor air quality modifications as needed at City-wide
facilities not to exceed $10,000; to be funded from 1001312-5304, 1025001-5304,
1700312-5304, 3281529-5200, 3282529-5200 and 3283529-5200.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in
the staff reports. Motion carried 5-0.
IK. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
K1. Approval of Minutes: August 7, 2013 (Regular Meeting)
MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 5-0.
L. CONSENT CALENDAR - CITY COUNCIL
L1. Approval of Minutes: August 7, 2013 (Regular Meeting)
July 22, 2013 (Joint Meeting with Park & Recreation
Commission)
L2. Approval of Check Register dated July 31, 2013 through August 14, 2013 and payroll
ending August 14, 2013 for the total of$5,031,044.68.
L3. Approval to receive and file current Investment Schedule as of July 31, 2013.
L4. Approval of a Resolution terminating the Housing Financing JPA Agreement between
Rancho Cucamonga, Palmdale, Colton, and Porterville.
RESOLUTION NO. 13-147
A RESOLUTION OF THE COUNCIL OF THE CITY OF RANCHO
CUCAMONGA TERMINATING THAT AGREEMENT DATED
NOVEMBER 1, 1986 ENTITLED "JOINT POWERS AGREEMENT TO
CREATE THE RANCHO CUCAMONGA-PALMDALE-PORTERVILLE-
COLTON HOUSING FINANCE AGENCY TO EXERCISE COMMON
POWERS OF THE CITIES OF RANCHO CUCAMONGA, PALMDALE,
PORTERVILLE AND COLTON TO FINANCE HOME MORTGAGES
PURSUANT TO PART 5 OF DIVISION 31 OF THE HEALTH AND
SAFETY CODE OF THE STATE OF CALIFORNIA" ("THE
AGREEMENT" HEREINAFTER)
L5. Approval to authorize an increase to Contract No. #12-075 in the amount of $117,858
with International Line Builders, Inc., and approve Amendment No. 02 for the transfer of
the Jersey Fire Station (174) from Edison power over to the RCMU, in accordance with
the proposal dated July 30, 2013, and approve the following appropriations for this
project; 1705303-5650/1868705-0 (Capital Project — Line Ext/Jersey Station) $117,858;
1705000-4604 (Dist. Line Ext Fee-Electric Utility) $117,858; and 3288501-5720 (Misc
Contribution to City— Line Ext/Jersey Station) $117,858.
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 4 of 7
L6. Approve Amendment No. 001 to renew contract (CO 09-220) with Siemens Road and
City Mobility, Formerly Republic ITS, Inc., with no fee increase and consistent with the
original competitive bid process for Fiscal Year 2013-2014 for City-wide Traffic Signal
Maintenance in an annual account of$559,560 ($157,728 annual contract plus $401,832
extra work allowance) to be funded from Account Numbers 1177303-5300 (Measure I
2010-2040) and 1124303-5300 (Transportation).
L7. Approve Amendment No. 001 to renew contract CO 2012-009 with no change to the
scope of work and increase the option to renew to a total of seven (7) years with
ValleyCrest Landscape Maintenance of Fontana, CA, with no fee increase and consistent
with the original competitive bid process, for Fiscal Year 2013-2014 for the maintenance
of landscape and irrigation within Landscape Maintenance Districts 1, 2, 4R and 5 in an
account not to exceed $1,517,440 to be funded from 1130303-5300 (Landscape
Maintenance District No. 1), 1131303-5300 (Landscape Maintenance District No. 2),
1134303-5300 (Landscape Maintenance District No. 4-R), and 1135303-5300
(Landscape Maintenance District No. 5) as approved in the adopted budget for Fiscal
Year 2013-2014.
L8. Authorization to renew contract (CO 06-180) on a month-to-month basis with no fee
increase and consistent with the original bid process with ABM Janitorial Services for
City-wide Janitorial Services in the amount of $326,340 ($258,340 six months of service
plus $18,000 extra work and $50,000 supplies) until Request for Proposal (RFP) #12/13-
109 for City-wide Janitorial Services is awarded and the new contract is finalized; award a
contract (CO. 13-210) in the amount of $467,614.63 ($417,614.63 annual amount, plus
$50,000 extra work) for City and $15,000 for Fire (Fire Shop Janitorial Service - $5,000
and Fire District quarterly floor care/maintenance-$10,000) to the most responsive,
responsible bidder, Commercial Cleaning Systems (CCS) of Costa Mesa, California, in
accordance with RFP #12/13-109 for City-wide Janitorial Services to be funded from
1001312-5304 (Facilities Maintenance), 1700312-5304 (Sports Complex), and 3281529-
5300 (Fire Facilities Maintenance); appropriate $15,000 from Fire District Reserves to
3281529-5300; and to renew said contract upon mutual consent for additional one (1)
year periods up to a total of seven (7) years.
L9. Approve Amendment No. 02 to renew contract (CO 03-084) with EMCOR Service/Mesa
Energy Systems, Inc. (EMCOR Service), California on a month-to-month basis with no
fee increase for Fiscal Year 2013-2014 for HVAC/Control Work and related Energy
Management Systems in the amount of $206,240 ($17,186 per month) for City facilities;
add the Rancho Cucamonga Fire Protection District facilities on an "as-needed" basis;
approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire
District facilities; and perform indoor air quality modifications as needed at City-wide
facilities not to exceed $10,000; to be funded from 1001312-5304, 1025001-5304,
1700312-5304, 3281529-5200, 3282529-5200 and 3283529-5200.
L10. Accept the LMD-4R and Garcia Park Lighting Retrofit Project, Contract No. 13-035 as
complete; release the Faithful Performance Bond; accept a Maintenance Bond; release
the Labor and Materials Bond; approve a Resolution authorizing the Public Works
Services Director to file a Notice of Completion, release the retention 35 days after
acceptance and approve the final contract amount of$143,593.39.
RESOLUTION NO. 13-148
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE LMD-4R AND
GARCIA PARK LIGHTING RETROFIT PROJECT CONTRACT, NO.
13-035 AND AUTHORIZING THE FILING OF A NOTICE OF
COMPLETION FOR THE WORK
L11. Authorization to appropriate an additional $20,000 into Account 1380501-5200 for the
purpose of purchasing WebEOC Resource Manager and Mapper Professional Incident
Management Software.
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 5 of 7
L12. Approval to authorize the advertising of the "Notice Inviting Bids" for the 4th Street
Pavement Rehabilitation — from Milliken Avenue to Richmond Place, to be funded from
Gas Tax RT 7360 Fund, Account No. 11743035650/1817174-0 for construction of said
project.
RESOLUTION NO. 13-149
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING PLANS AND
SPECIFICATIONS FOR THE "4TH STREET PAVEMENT
REHABILITATION — FROM MILLIKEN AVENUE TO RICHMOND
PLACE", IN SAID CITY AND AUTHORIZING AND DIRECTING THE
CITY CLERK TO ADVERTISE TO RECEIVE BIDS
L13. Release of Maintenance Guarantee Bond for Tract 17919, located on the northwest
corner of East Avenue and Miller Avenue, submitted by Crestwood Corporation.
L14. Approval of a Resolution amending the Parking Enforcement Bail Schedule to Include a
Citation for Unauthorized Parking in an Electric Vehicle Charging Station.
RESOLUTION NO. 13-150
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA AMENDING THE PARKING ENFORCEMENT BAIL
SCHEDULE TO INCLUDE THE ELECTRIC VEHICLE PARKING
CITATION
L15. Approval to appropriate $5,000 from Library Services fund balance into Account Number
1290601-5200 for replacement of computer monitors.
L16. Approval to appropriate $7,000 from Library Services fund balance into Account Number
1290601-5152 for telemessaging software and dialogic card upgrades.
L17. Approval to appropriate $25,000 from Library Services fund balance into Account
Number1290601-5300 for SirsiDynix software maintenance.
MOTION: Moved by Alexander, seconded by Spagnolo, to adopt the recommendations in the staff
reports. Motion carried 5-0.
M. CITY MANAGER'S STAFF REPORT I
The following items have been requested by the City Council for discussion.
Ml. Update on the Progress of the Photovoltaic Streamlined Permit Process. (Oral report)
Trang Huynh, Building and Safety Services Director, and Mark Berg, Building Inspector
Supervisor, presented the staff report.
N. COUNCIL BUSINESS
The following items have been requested by the City Council for discussion.
N1. INTER-AGENCY UPDATES (Update by the City Council to the community on the
meetings that were attended.)
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 6 of 7
Mayor Michael reported on a Metro Valley meeting of the San Bernardino Association of
Governments. He noted that there was a lengthy presentation regarding the Express lanes.
Council Member Steinorth reported on a recent Technology and Communications Subcommittee
meeting, noting that Mayor Pro Tem Spagnolo and himself are working on programming for
Channel 3.
N2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per
Council Member.)
Mayor Michael announced that Ceasar Milian and Good Day LA came out to the Animal Center
today and filmed three live shoots and some footage that will air at a later time. A video clip was
shown.
0. IDENTIFICATION OF ITEMS FOR NEXT MEETING
No items were identified.
P. ADJOURNMENT I
Mayor Michael adjourned the meeting at 7:52 p.m.
Res ctfully submitted,
Deb a L. McNay, MK1C
•
Assis ant City Clerk/Records Manager
Approved: September 4, 2013
Fire Protection District, Financing Authority, City Council Minutes
Regular Meeting —August 21, 2013 - Page 7 of 7