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Home My WebLink About2013/09/17 - Agenda Packet - Special / Regular :. . 1 bAdLHO UCAMON GA 10500 Civic Center Drive 4 Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1st and 3rd Wednesdays -4 7:00 P.M. TUESDAY, SEPTEMBER 17, 2013 ORDER OF BUSINESS SPECIAL CLOSED SESSION Tapia Conference Room 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements SPECIAL MEETINGS Council Chambers 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Marc Steinorth Diane Williams CITY MANAGER John R. Gillison ,;Mr CITY ATTORNEY James L. Markman _ .r • CITY CLERK Janice C. Reynolds s INFORMATION FOR THE PUBLIC � � � ../WER A!Jt IO OICAMONC,A TO ADDRESS THE FIRE BOARD, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL The Fire Board, Public Financing Authority,Successor Agency and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position. you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Public Financing Authority, Successor Agency and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Public Financing Authority, Successor Agency or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any other"Public Communications"which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an"Advertised Public Hearing"or on an"Administrative Hearing"Item(s),your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair,depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Library(-ies) and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Public Financing Authority, Successor Agency and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings"on-demand"from their computers. The added feature of "Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSUCable Modem) or Low-bandwidth (Dial-up) Internet service. The Fire Board, Public Financing Authority, Successor Agency and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Public Financing Authority.Successor Agency and City Council. Copies of the agendas and minutes can be found @ www.citvofrc.us IIIf you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, . � �� PUBLIC FINANCING AUTHORITY AND 1 " . • � CITY COUNCIL AGENDA - SPECIAL MEETING iICAMUN, SEPTEMBER 17, 2013 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM Al. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT, CITY COUNCIL AND HOUSING SUCCESSOR AGENCY. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) I IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) lD. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM I D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7150 ETIWANDA AVENUE, NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWYN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ARCHIBALD AVENUE, SOUTH OF BASE LINE ROAD, IDENTIFIED AS 7418 ARCHIBALD AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND EUNICE BOBERT, ORANGE HOUSING DEVELOPENT CORPORATION — HOUSING SUCCESSOR AGENCY D4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B) — ONE CASE — HOUSING SUCCESOR AGENCY E. CITY MANAGER ANNOUNCEMENTS FIRE PROTECTION DISTRICT, ••• PUBLIC FINANCING AUTHORITY AND 2 • ':•" CITY COUNCIL AGENDA - SPECIAL MEETING ��lAtili Sri CUCAMUN,..■ SEPTEMBER 17, 2013 F. RECESS I CLOSED SESSION TO RECESS TO THE SPECIAL FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE SPECIAL MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Healthy RC Dining Presentation. Recognizing Carrow's Restaurant. H2. Presentation of donation from fundraising efforts of Gold Star Parents Rick and Kim Creed and Gold Star Families, to assist with replacement of worn Armed Services Banners. H3. Proclamation Recognizing September, 2013 as National Preparedness Month H4. Announcement of Healthy RC Community Forum. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Finance Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Finance Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Finance Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. 17-7N FIRE PROTECTION DISTRICT, ►•«. ' PUBLIC FINANCING AUTHORITY AND 3 •-,• CITY COUNCIL AGENDA - SPECIAL MEETING SEPTEMBER 17, 2013 Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I J1. Approval of Minutes: September 4, 2013 (Regular meeting) J2. Approval of Check Register dated August 28, 2013 through September 10, 2013 for the 1 total of $285,149.94. 4 J3. Approval to receive and file current Investment Schedule as of August 31, 2013. J4. Approval to award and authorize the execution of Contract FD 13-016 in the amount of 9 $13,136 to Ninyo & Moore, Geotechnical and Environmental Engineers, and authorize the expenditure of a 10% contingency in the amount of $1,314, for the third party abatement clearance inspections at the San Bernardino Road Fire Station (172) at 9612 San Bernardino Road during the Capital Maintenance Project Asbestos and Lead Abatement Phase, to be funded from Fire Protection Capital Funds, Account No. 3288501-5602 (Capital Outlay-Bldg & Improvement). J5. Approval to authorize an increase to Contract No. FD 12-002 in the amount of $7,500 to 10 WLC Architects, Inc. and approve Amendment No. 03 for the Civil and Structural Engineering services for the Fire District Capital Maintenance Project performed at the Amethyst Fire Station, in accordance with the proposal dated July 24, 2013, funded from Account No. 3289501-5300; and approve an appropriation in the amount of $7,500 from Fire District Capital reserves to Account No. 3289501-5300. J6. Accept the Hellman Fire Station (177) Landscaping Project, Contract No. FD12-126 as 11 complete, release the bonds, accept a maintenance bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $218,782.64. FIRE PROTECTION DISTRICT, - • • • PUBLIC FINANCING AUTHORITY AND 4 • _::'� CITY COUNCIL AGENDA — SPECIAL MEETING ,,,,c:ucnMOaan SEPTEMBER 17, 2013 RESOLUTION NO. FD 13-035 13 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE HELLMAN FIRE STATION (177) LANDSCAPING PROJECT, CONTRACT NO. FD12- 126, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK IK. CONSENT CALENDAR — PUBLIC FINANCING AUTHORITY I K1. Approval of Minutes: September 4, 2013 (Regular meeting) L. CONSENT CALENDAR — CITY COUNCIL I L1. Approval of Minutes: September 4, 2013 (Regular meeting) L2. Approval of Check Register dated August 28, 2013 through September 10, 2013 and 15 payroll ending September 10, 2013 for the total of$3,198,747,48. L3. Approval to receive and file current Investment Schedule as of August 31, 2013. 46 L4. Approval and acceptance of grant donation in the amount of $6,250 from the San Manuel 55 Band of Mission Indians for construction and placement of a flag retirement urn inside Freedom Courtyard and appropriation of funds into 1272000-4740 (Grant Revenue) and 1272401-5650 (Capital Projects) the Freedom Courtyard RSRC grants fund. L5. Approval of a single source vendor selection and authorize a contract (CO 13-227) with Tot 56 Lot Pros, of Fontana, California for Playground Resurfacing Maintenance at Various Parks City-Wide as per the adopted budget funded by multiple City and landscape maintenance accounts with an option to renew for additional one (1) year periods, upon review and mutual consent and confirmation of pricing and City approval of any price revisions, up to a total of seven (7) years. L6. Approval of a Resolution of the City Council of the City of Rancho Cucamonga, California, 58 adopting the Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy for Measure "I" Funds covering Fiscal Years 2013/2018. RESOLUTION NO. 13-160 62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE- YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2013/2018 AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR THE EXPENDITURE OF MEASURE "I" FUNDS L7. Accept the improvements, release the Faithful Performance Bond, accept a maintenance 63 bond and file a Notice of Completion for Improvements for ROW2012-00625, located at the intersection of 6th Street and Richmond Avenue, submitted by Amphastar Pharmaceuticals. fi FIRE PROTECTION DISTRICT, • PUBLIC FINANCING AUTHORITY AND 5 •L :» � CITY COUNCIL AGENDA - SPECIAL MEETING • SEPTEMBER 17, 2013 RESOLUTION NO. 13-161 65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ACCEPTING THE PUBLIC IMPROVEMENTS FOR ROW2012-00625 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L8. Approval to renew Contract #13-228 between NEC Corporation of America and the City of 66 Rancho Cucamonga for telephone system maintenance and support services for Fiscal Year 2013/14, in the amount of $85,620, and a contingency in the amount of $9,158 to be funded from Account No. 1 001 21 7-5300 (Contract Services). M. CITY MANAGER'S STAFF REPORT - FIRE & CITY The following items have no legal publication or posting requirements. Ml. Approval of a Resolution authorizing the issuance of bonds for Community Facilities District 67 No. 2003-01 Designated Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 in an aggregate principal amount not to exceed $3,100,000 (Three Million, One Hundred Thousand Dollars) and the defeasance and refunding of prior special tax bonds. - City 69 RESOLUTION NO. 13-162 A RESOLUTION OF THE CITY COUNCIL OF CITY OF RANCHO CUCAMONGA AUTHORIZING THE ISSUANCE OF BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 2003-01 DESIGNATED IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS, SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $3,100,000, AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS OF SUCH DISTRICT ISSUED FOR IMPROVEMENT AREA NO. 2 THEREOF, APPROVING THE FORM OF A FISCAL AGENT AGREEMENT AND AUTHORIZING THE DIRECT SALE OF THE BONDS TO ALLIANCE BANK OF ARIZONA AND APPROVING OTHER RELATED DOCUMENTS AND ACTIONS M2. Approval of Resolution FD 13-036 agreeing to the terms of the Addendum to the Joint 156 Powers Agreement of CONFIRE adding Rancho Cucamonga Fire Protection District as a member agency; and approve an appropriation in the amount of $320,613 from Fire District Capital Reserves to Account No. 3288501-5300 to pay the one time membership fee. - Fire RESOLUTION NO. FD 13-036 172 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, AGREEING TO THE TERMS OF THE ADDENDUM TO THE CONFIRE JOINT POWERS AGREEMENT ADDING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY THUS BECOMING A SIGNATORY AGENCY TO THE CONFIRE JPA FIRE PROTECTION DISTRICT, ••••' PUBLIC FINANCING AUTHORITY AND 6 • CITY COUNCIL AGENDA - SPECIAL MEETING .-s. SEPTEMBER 17, 2013 M3. Animal Care and Adoption Center Strategic Plan - City 174 N. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. Ni. REVIEW OF CENTRAL PARK HISTORY AND STATUS 213 N2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) N3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council - - - Member.) 0. IDENTIFICATION OF ITEMS FOR NEXT MEETING I P. ADJOURNMENT I I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on September 12, 2013, at least twenty-four (24) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. September 4, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, SPECIAL AND REGULAR MEETINGS MINUTES IA. CALL TO ORDER The Rancho Cucamonga City Council and Fire Protection District held a closed session on Wednesday, September 4, 2013 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City Manager/Economic and Community Development. IB. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) I The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B)—ONE CASE— FIRE D3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) — CITY OF RANCHO CUCAMONGA VS. CHARTER COMMUNICATIONS ENTERTAINMENT II, LLC, CASE NO. CIVRS1209807. —CITY IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I No persons were present wishing to speak. IE. CITY MANAGER ANNOUNCEMENTS I No announcements were made. I F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 5:35 p.m. with no action taken. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting— September 4, 2013 - Page 1 of 11 G. SPECIAL MEETING OF THE CITY COUNCIL ONLY CALL TO ORDER - 6:00 P.M. COUNCIL CHAMBERS The Rancho Cucamonga City Council held a special meeting on Wednesday, September 4, 2013 in the City Council Chambers at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by Mayor L. Dennis Michael. Present were Council Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Janice Reynolds, City Clerk; Adrian Garcia, Assistant City Clerk and Debra McNay, Assistant City Clerk/Records Manager. H. ITEMS OF BUSINESS H1. Presentation of Certificates of Recognition to Little League Baseball. Little League Baseball All-Star Teams A. 10/11 Year Old Division—Vineyard Little League All-Stars District 71 Champions and Section 8 Champions Mayor Michael presented certificates of recognition to the 10/11 Year Old Division and congratulated them on their achievements. B. Majors Division—Vineyard Little League All-Stars District 71 Champions Mayor Michael presented certificates of recognition to the Majors Division and congratulated them on their achievements. C. Intermediate Division —Alta Loma Little League All-Stars District 71 Champions and Section 8 Champions Mayor Michael presented certificates of recognition to the Intermediate Division and congratulated them on their achievements. H2. Presentation of Certificates of Recognition to RC ACE Softball. Rancho Cucamonga (RC) ACE All-Star Teams A. 10-U Rancho Cucamonga (RC) ACE GOLD All-Star Team 2013 Southern California American Softball Association (ASA) 10-U Northeast B District Champions which qualified them for the State Finals 1st Place — 37th Walnut Youth Softball Memorial Weekend Champions Mayor Michael presented certificates of recognition to the 10-U Ace Gold All-Star Team and congratulated them on their achievements. B. 12-U Rancho Cucamonga (RC) ACE All-Star Team 3rd Place Winners in Districts qualifying for State Finals Mayor Michael presented certificates of recognition to the 12-U Ace All-Star Team and congratulated them on their achievements. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —September 4, 2013 - Page 2 of 11 H2. PUBLIC COMMUNICATION ON ITEM LISTED ON THE SPECIAL MEETING AGENDA. No public communications were made. II. RECESS THE REGULAR CITY COUNCIL MEETING WILL CONVENE AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The meeting adjourned at 6:33 p.m. J. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Vice President/Vice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Economic & Community Development; Bill Wittkopf, Public Works Services Director; Mark Steuer, City Engineer; Nettie Nielsen, Community Services Director; Robert Karatsu, Library Director; Candyce Burnett, Planning Manager; Fire Chief Mike Bell; Police Chief Tony Onodera; Janice Reynolds, City Clerk; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. IK. ANNOUNCEMENTS/PRESENTATIONS I K1. Presentation on Receipt of Inland Empire H2O Hero Award Bill Wittkopf, Public Works Services Director, and Dean Rodia, Parks and Landscape Superintendent, presented the Inland Empire H2O Award to the Mayor and City Council. IL. PUBLIC COMMUNICATIONS I L1. Vicki Jones noted that she is a member of the Healthy RC Steering Committee and invited the audience to a community forum on Thursday, October 10, 2013 from 5:30 to 8:30 p.m. at the Cultural Center. L2. Janet Walton offered a prayer for the City Council and the audience. L3. Dennis Cisneros spoke in opposition to Item Q2 (Inclusion of Cucamonga Canyon into the National Park Service's proposed National Recreation Area, San Gabriel Unit of the Santa Monica Mountains). He expressed concerns with the loss of local control and requested that the City Council reconsider. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —September 4, 2013 - Page 3 of 11 L4. Jim McQuire addressed the recent annual report by the Planning Department noting that a thorough report with statistics is needed. L5. Luana Hernandez invited the City Council and the audience to the Mother Load Poker Run, to be held on Saturday, October 19, 2013. Also, she expressed a concern with the proposed placement of a bus stop in front of the gas station. L6. Melissa Schweigert noted that she is finally a volunteer at the Animal Care and Services Center. She noted that this process should not take five months and should not include a background check and fingerprinting. Also, Ms. Schweigert indicated that she was asked about her Face book activity and did not believe that following Face book activity was a productive use of staff's time. L7. Vicky Reust asked that the dog, Liza, be rescued from the Devore shelter. She had been told that dogs initially housed at the Animal Care and Adoption Center would be returned to the Center if they became unclaimed at another Shelter. Ms. Reust noted that the Center is responsible for housing of these animals regardless of where they are found. L8. Dana Keithly stressed that the truth finally comes out, regardless of how adamantly the City denies it. Her group has proven time and time again that more animals died in 2012. Ms. Keithly stressed the goals of the group, which are to have the dogs walked daily, more videos, more offsite adoption events and more playgroups, noting that all of these activities previously were done free of charge by the dismissed volunteers. L9. Michael Sundquist addressed a recent event where his daughter's cat was lost. He noted that the cat had a collar on and was micro chipped. However, when his daughter went to the Center, she was not able to locate the animal. Mr. Sundquist stated that his daughter saw the cat listed under a different name on August 25th and approached the Center again. At that time, the officer indicated that the cat was trapped, noted that the animal was not scanned for a microchip and apologized. He pointed out that the Hayden Law was not followed and that transparency and accountability are lacking. L10. Marla Tauscher distributed information to the City Council regarding Food and Agricultural Code 31109 and 31754. She noted that the Haydon Law requires that dogs and cats be scanned for a micro chip. Also, Ms. Tauscher indicated that it is illegal to euthanize animals relinquished by their owners. L11. Dorothy Burchfield, representing the Friends of the Foothills, thanked the City Council for their efforts to close Cucamonga Canyon. She noted that this natural beauty needs to be shared by all and hoped that some steps could be taken to protect the natural resource at the same time keeping it open for public use. L12. Jim Heitman, representing the Chamber of Commerce, announced upcoming events and grand openings. L13. John Lyons noted that Cucamonga Canyon needs to be protected but at the same time should be open for public use. He indicated that he previous speakers have been conducting a bullying campaign for the past year. L14. Melissa Boyd from Assemblyman Morrell's office invited the audience to an Ark of Safety forum, to be held on September 26, 2013 from 8:00 to 3:00 p.m. at Etiwanda Gardens. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—September 4, 2013- Page 4 of 11 M. CONSENT CALENDAR - FIRE PROTECTION DISTRICT Ml. Approval of Minutes: August 21, 2013 (Regular Meeting) M2. Approval of Check Register dated August 14, 2013 through August 27, 2013 for the total amount of $178,373.68. MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. N. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY N1. Approval of Minutes: August 21, 2013 (Regular Meeting) MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 5-0. 0. CONSENT CALENDAR - SUCCESSOR AGENCY I 01. Release of Warranty Guarantee Bond No. 8938286-A in the amount of $910,043.00, for the Foothill Boulevard Bike/Pedestrian Bridge, Route 66 Trailhead and Street Improvement project, Contract No. RA10-015. MOTION: Moved by Williams, seconded by Alexander, to approve the staff recommendation in the staff report. Motion carried 5-0. P. CONSENT CALENDAR - CITY COUNCIL P1. Approval of Minutes: August 21, 2013 (Regular Meeting) P2. Approval of Check Register dated August 14, 2013 through August 27, 2013 and payroll ending August 27, 2013 for the total amount of $5,877,105.82. P3. Approval to receive and file Animal Center statistics and animal outcome reports for the month of July 2013. P4. Approval of plans and specifications for the CNG Fuel Station Expansion Project and authorize the City Clerk to advertise the "Notice Inviting Bids" to be funded from Account Numbers 1105208-5603 (AB 2766 Air Quality Improvement) and 1 71 2001-5603 (Equipment/Vehicle Replacement). RESOLUTION NO. 13-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA. APPROVING PLANS AND SPECIFICATIONS FOR THE CNG FUEL STATION EXPANSION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS P5. Approve Amendment No. 002 to renew contract (CO 09-203) with JDC, INC with no fee increase and consistent with the original competitive bid process for FY 2013-2014 for the Citywide Concrete Repair, Tree removal and Tree planting in an annual amount of $400,000 to be funded from various general fund accounts, Landscape Maintenance District Accounts and Measure I Account 177 as approved in the Fiscal Year 2013-2014 budget. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting — September 4, 2013 - Page 5 of 11 P6. Release of Maintenance Guarantee Bond No. 752931P-1 in the amount of $1,448.00, for the Public Safety Locker Room Carpet Replacement Project, Contract No. 12-046. P7. Approve the use of US Communities Contract, awarded to Cintas Corporation (CINTAS), to be utilized Citywide, to furnish, supply and deliver facilities solutions including rental and services of uniforms, mats, mops and towels, and other related products and services for the remainder of Fiscal Year 2013/2014 and authorize the use of future renewals as awarded by US Communities, to be funded by various Citywide account numbers in accordance with the adopted Fiscal Year budgets. P8. Approve the use of a Western States Contracting Alliance — National Association of State Procurement Officials (WSCA-NASPO) Cooperative Agreement, awarded to Goodyear Tires (GOODYEAR), to be utilized Citywide for the purchase of Goodyear Tires, tubes, and services for the remainder of Fiscal Year 2013/2014 and authorize the use of future renewals as awarded by WSCA-NASPO, to be funded by various Citywide account numbers in accordance with the adopted Fiscal Year budgets. P9. Approval to authorize the re-advertising of the "Notice Inviting Bids" for the FY 2012/2013 Sidewalk Improvements for Bus Stops at 51 Locations, to be funded from Proposition 42 and Pedestrian Grant, Article 3 Funds. RESOLUTION NO. 13-152 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "FY 2012/2013 SIDEWALK IMPROVEMENTS FOR BUS STOPS AT 51 LOCATIONS" PROJECT. IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS P10. Accept the Fiscal Year 2012/2013 Local Street Pavement Rehabilitation — Overlay of Various Streets Project, Contract No. 13-093 as complete, release the bonds, accept a maintenance bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $484,773.19. RESOLUTION NO. 13-153 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FISCAL YEAR 2012/2013 LOCAL STREET PAVEMENT REHABILITATION — OVERLAY OF VARIOUS STREETS PROJECT, CONTRACT NO. 13- 093 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK P11. Approval of Reimbursement Agreement, SRA-061, for Traffic Signal Installation at Haven and Valencia Avenues, submitted by the Kroger Co., to be funded from Transportation Reimbursement Account Number 11243035650/1026124-0. RESOLUTION NO. 13-154 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING A MASTER PLAN FACILITY REIMBURSEMENT AGREEMENT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT HAVEN AND VALENCIA AVENUES (SRA-061) P12. Approval of Improvement Agreement. Improvement Securities and ordering the annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District Nos. 1 and 6 for DRC2013-00053. located at 9518 9th Street submitted by Rancho Tech, LLC. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting — September 4, 2013 - Page 6 of 11 RESOLUTION NO. 13-155 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITIES FOR DRC2013-00053 RESOLUTION NO. 13-156 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL/INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2013-00053 RESOLUTION NO. 13-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2013-00053 RESOLUTION NO. 13-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT (COMMERCIAL/INDUSTRIAL) NO. 6 FOR DRC2013- 00053 P13. Authorization for the transfer of two (2) Trailing Service Dog (TSD) Bloodhounds, purchased from Georgia K9 National Training Center, LLC, of Canton, GA, in the amount of $21,750, to be put into service by the County of San Bernardino for Police Department Services. P14. Approval to allocate $9,000 awarded by Kaiser Foundation Hospital, Southern California Region into Healthy RC Revenue Account No. 1218000-4905 and appropriate $9,000 into Account No. 1218102-5200 for costs associated with the Bringing Health Home Program. P15. Approval of Agreement for Acquisition of Real Property and Joint Escrow Instructions with Carlos A. Landino for the acquisition of right of way located at 7231 Acorn Place in the City of Rancho Cucamonga (APN 0227-693-53) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. P16. Approve to renew Professional Services Agreement (CO#12-024) with Brodart, Co., and the City of Rancho Cucamonga for the performance of providing processing and technical services of Library Materials for an additional year; and approve funding in accordance with the adopted budget line items for Account Numbers 1290606-5200 and 5300 and 1290607-5200 and 5300 with an amount not to exceed $272,200. MOTION: Moved by Alexander, seconded by Williams, to adopt the recommendations in the staff reports. Motion carried 5-0. Q. ADMINISTRATIVE HEARING ITEMS FIRE PROTECTION DISTRICT, CITY COUNCIL * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —September 4, 2013 - Page 7 of 11 Speaker cards may be submitted for all those who wish to speak on the following topic(s). The following items have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor/President, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the Fire Board/City Council not to members of the audience. 01. Consideration of pursuing cost recovery for rescues in areas under closure orders due to dangerous conditions. - Fire Fire Chief Mike Bell presented the staff report. In response to Vice President Spagnolo, Chief Bell addressed the cost recovery process when another Department is also involved, noting that the Department would assist the other Department in the invoicing process. In response to Board Member Alexander, the Fire Chief confirmed that the Resolution is very broad; however, he noted that the Department is proposing to only charge individuals who do not obey instructions or posted signs. Board Member Williams agreed with this approach, noting that people who disregard the law and jeopardize the rights of others should reimburse the Fire District. In response to Chairman Michael, the Fire Chief indicated that this action will hopefully serve to deter people from willfully disregarding the law. Chairman Michael hoped that the Police and Public Works Departments would charge for their costs as well. Chairman Michael opened the administrative hearing. John Lyons agreed with the cost recovery if there was criminal negligence; however, he expressed a concern with the collection of these costs. He did not want treatment to be jeopardized. Mr. Lyons inquired about how the public would be notified. Dennis Cisneros supported the concept, noting that people who disregard the law are also putting the lives of first responders at risk. Chairman Michael closed the administrative hearing. In response to Board Member Spagnolo, the Fire Chief indicated that signs are currently posted indicating a penalty of $5,000. In response to Board Member Alexander, it was noted that these signs were purchased by the City but were put up under the authority of the U.S. Forest Service. MOTION: Moved by Spagnolo, seconded by Williams, to adopt the recommendation in the staff report. Motion carried 5-0. 02. Approval for Mayor to sign letter advocating for the inclusion of Cucamonga Canyon into the National Park Service's proposed National Recreation Area, San Gabriel Unit of the Santa Monica Mountains as recommended in the San Gabriel Watershed and Mountains Special Resource Study. - City Fabian Villenas, Principal Management Analyst presented the staff report. He indicated that an e- mail was received from Danae Delaney and read the e-mail. as follows: "Please consider that the National Park Service has less funding than the U.S. Forest Service. They may have funding to establish a new park system and long term funding is just as important. I would like to see wording in your letter that states that our local City Council, Fire District and Sheriff Department would be the decision-makers concerning parking, fire closures and any other important decisions that will affect our community and its residents. Please retain that position because you all truly care, listen and live in our City. I would not want someone from Santa Monica making important decisions for our area. Thank you". Mr. Villenas indicated that this point would be included in the letter. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting — September 4, 2013 - Page 8 of 11 In response to Council Member Steinorth, Mr. Villenas confirmed the reasons why inclusion in the National Recreation Area was being proposed. In response to Mayor Michael, Chief Bell indicated that the U.S. Forest Service was a good partner; however, they are extremely limited in the amount of assistance that they can provide. Mayor Michael opened the administrative hearing. Jim McQuire noted that the damage to the canyon was sickening and indicated that the City was responsible. John Lyons indicated that Cucamonga Peak was a treasure and supported its inclusion in the National Recreation Area. Dorothy Burchfield supported the inclusion of Cucamonga Canyon in the National Recreation Area. Mahogany Allan indicated that she was a member of a club at Rancho Cucamonga High School and inquired how they can help. In response, Mayor Michael indicated that the Fire Chief would speak with her after the meeting. Dennis Cisneros expressed a concern with the forfeiture of local control and the possible increase of tourism if the canyon was included in the National Recreation Area. He stressed the need to identify long term solutions to ensure public access while protecting the natural resources. Mayor Michael closed the administrative hearing. Council Member Steinorth noted that he agreed with Mr. Cisneros; however, he noted that Cucamonga Canyon is on federally-owned land. Mayor Pro Tern Spagnolo indicated that the amount of graffiti and trash in the canyon was sickening. He hoped that inclusion of the area in the National Recreation Area would help. Council Member Williams pointed out that sandblasting the graffiti off of the rocks was not an option and wondered how the canyon could be restored. In response, the Fire Chief agreed that this situation was way beyond the District's scope of responsibility. In response to Mayor Michael, Mr. Villenas indicated that he would contact Ms. Delaney. MOTION: Moved by Spagnolo, seconded by Williams, to authorize the Mayor to sign the letter. Motion carried 5-0. R. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The Fire Board. or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Board Member, or Council Member. Al. Corrective second reading of Ordinance Nos. 858 (Development Code Amendment DRC2012-01056), 859 (Conditionally Permitted Carwashes) and 860 (Development Code Amendment DRC2013-00101) * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting — September 4, 2013 - Page 9 of 11 ORDINANCE NO. 858 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING MUNICIPAL CODE AMENDMENT DRC2012-01056, A SUPPLEMENTARY UPDATE TO THE DEVELOPMENT CODE, AND MAKING FINDINGS IN SUPPORT THEREOF. The Assistant City Clerk/Records Manager read the title. MOTION: Moved by Spagnolo, seconded by Williams to adopt Ordinance No. 858 for second reading. Motion carried 5-0. ORDINANCE NO. 859 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2013-00097, A REQUEST TO AMEND TABLE 17.38.040-1 IN ARTICLE III OF THE DEVELOPMENT CODE IN ORDER TO CONDITIONALLY PERMIT ATTENDED CARWASHES WITHIN THE HAVEN OVERLAY DISTRICT TO PERFORM QUICK LUBE SERVICES AND TO IMPLEMENT DISTANCE REQUIREMENTS TO LIMIT THE NUMBER OF CARWASHES WITHIN THE HAVEN AVENUE OVERLAY DISTRICT AS WELL AS INCREASE THE EXISTING SEPARATION REQUIREMENTS FOR SERVICE STATIONS, AND MAKING FINDINGS IN SUPPORT THEREOF. The Assistant City Clerk/Records Manager read the title. MOTION: Moved by Williams, seconded by Spagnolo to adopt Ordinance No. 859 for second reading. Motion carried 5-0. ORDINANCE NO. 860 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2013-00101, A SUPPLEMENTAL UPDATE TO THE DEVELOPMENT CODE, AND MAKING FINDINGS IN SUPPORT THEREOF. The Assistant City Clerk/Records Manager read the title. MOTION: Moved by Williams, seconded by Spagnolo, to adopt Ordinance No. 860 for second reading. Motion carried 5-0. S. CITY MANAGER'S STAFF REPORT I The following items have been requested by the City Council for discussion. S1. Video presentation from the Information Services Division regarding the services and support by the Division. Manual Pilonieta, Information Services Manager, presented the video. T. COUNCIL BUSINESS J * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting — September 4, 2013 - Page 10 of 11 The following items have been requested by the City Council for discussion. T1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Mayor Pro Tem Spagnolo reported on an Omnitrans meeting today, in which the agency moved forward with the service reduction plan due to the anticipated freeze on Federal funding. Mayor Michael commented on a meeting of the San Bernardino Associated Governments, indicating that the County will be pursuing a Charter amendment. Also, SANBAG will be assisting with the creation of a new agency to address transportation in the desert communities. T2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Alexander noted that there have been offers of volunteers and donations for Central Park and indicated that it was time to address its expansion. U. IDENTIFICATION OF ITEMS FOR NEXT MEETING M/S Alexander/Steinorth to discuss Central Park at the next meeting. Motion carried 3-2 (Spagnolo and Williams no). V. 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LU c Co - �bp',. x... i ... .0 ays."-* 1-.)c 1 •. , .. ice' Z Q> +i J ': • w F 4P' + f ' V 4 . -:IN y % 0) 0 a It 74. .11 '1 L c py a 1 = 2 co •a d ...• g 1 0 la ...0 4, ., _t__-, . , . .,„ - pAti j. 0 .. 0 „ c, :,___, ,a0 44 4-A C.1 @ 0 1,4 7=2 '•a. -441 8 1 CY ao a CD _c_ -g RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P1 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amount AP 00339585 2013/08/28( AMERICAN HEART ASSOCIATION 250.00 ` AP 00339604 2013/08/28( CALPERS 6,037.50 AP 00339604 2013/08/28( CALPERS 256.82 AP 00339610 2013/08/28( CHARTER COMMUNICATIONS 1,161.08 AP 00339619 2013/08/28( CONFIRE JPA 24,385.93 AP 00339619 2013/08/28( CONFIRE JPA 19,508.74 AP 00339619 2013/08/28 ( CONFIRE JPA 4,877.18 AP 00339625 2013/08/281 DAN GUERRA AND ASSOCIATES 1,400.00 AP 00339637 2013/08/28 I ESI ACQUISITIONS INC 25,000.00 AP 00339663 2013/08/28 I INLAND EMPIRE PROPERTY SERVICES INC 190.00 AP 00339663 2013/08/28( INLAND EMPIRE PROPERTY SERVICES INC 190.00 AP 00339663 2013/08/28( INLAND EMPIRE PROPERTY SERVICES INC 190.00 AP 00339676 2013/08/28 ( JONES AND MAYER, LAW OFFICES OF 217.50 AP 00339682 2013/08/28 ( LAIRD CONSTRUCTION CO -5,403.00 AP 00339682 2013/08/28 ( LAIRD CONSTRUCTION CO 108,060.00 AP 00339693 2013/08/28 ( MG ENTERPRISES INC -599.10 AP 00339693 2013/08/281 MG ENTERPRISES INC 11,981.94 AP 00339699 2013/08/28( MRB DEER CREEK CAR WASH 899.48 AP 00339699 2013/08/28 ( MRB DEER CREEK CAR WASH 443.02 AP 00339701 2013/08/28 ( OCCUPATIONAL HEALTH CTRS OF CA 269.51 AP 00339701 2013/08/281 OCCUPATIONAL HEALTH CTRS OF CA 68.62 AP 00339729 2013/08/281 RICHARDS WATSON AND GERSHON 900.00 AP 00339731 2013/08/281 SAN ANTONIO COMMUNITY HOSPITAL 30.00 AP 00339731 2013/08/28( SAN ANTONIO COMMUNITY HOSPITAL 45.00 AP 00339735 2013/08/28 ( SAN BERNARDINO CTY FIRE PROTECTION DIST 457.00 AP 00339739 2013/08/281 SHRED PROS 54.00 AP 00339741 2013/08/281 SMART AND FINAL 140.58 Al, 00339741 2013/08/281 SMART AND FINAL 26.36 AP 00339750 2013/08/281 SOUTHERN CALIFORNIA EDISON 1,399.24 • AP 00339750 2013/08/28 ( SOUTHERN CALIFORNIA EDISON 2,571.51 AP 00339750 2013/08/281 SOUTHERN CALIFORNIA EDISON 2,290.79 AP 00339765 2013/08/28 ( VERIZON WIRELESS - LA 1,881.67 AP 00339773 2013/08/28( WOMEN LEADING GOVERNMENT 50.00 AP 00339773 2013/08/28( WOMEN LEADING GOVERNMENT 50.00 AP 00339781 2013/08/291 CUCAMONGA VALLEY WATER DISTRICT 261.84 AP 00339781 2013/08/291 CUCAMONGA VALLEY WATER DISTRICT 146.89 AP 00339788 2013/08/291 LN CURTIS AND SONS 108.87 AP 00339788 2013/08/29( LN CURTIS AND SONS 221.04 AP 00339797 2013/09/04( ADAPT CONSULTING INC 557.86 AP 00339806 2013/09/04 l BAUER COMPRESSORS 4,607.47 Ap 00339807 2013/09/041 BEST BEST AND KRIEGER 112.50 AP 00339825 2013/09/041 CHINO MOWER AND ENGINE SERVICE 61.96 AP 00339845 2013/09/041 FIREMASTER 245.00 AP 00339849 2013/09/04( GRAINGER 129.71 AP 00339849 2013/09/041 GRAINGER 181.31 User: VLOPEZ- VERONICA LOPEZ Page: 1 Current Date: 09/I1/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:4 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P2 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amouni AP 00339849 2013/09/04( GRAINGER 698.55 AP 00339854 2013/09/04( HOYT LUMBER CO.,SM 4.85 AP 00339864 2013/09/04( LIFE ASSIST INC 1,401.17 AP 00339867 2013/09/04 l LUBRICATION ENGINEERS INC 4,685.03 AP 00339867 2013/09/04( LUBRICATION ENGINEERS INC 2,307.54 AP 00339874 2013/09/04( MARLINK SA INC 135.00 AP 00339874 2013/09/041 MARLINK SA INC 27.00 AP 00339884 2013/09/04( NOBLE SUPPLY& LOGISTICS 621.40 AP 00339886 2013/09/041 OCCUPATIONAL HEALTH CTRS OF CA 72.59 AP 00339886 2013/09/04( OCCUPATIONAL HEALTH CTRS OF CA 68.62 AP 00339886 2013/09/04( OCCUPATIONAL HEALTH CTRS OF CA 243.50 AP 00339886 2013/09/04( OCCUPATIONAL HEALTH CTRS OF CA 120.40 AP 00339886 2013/09/04( OCCUPATIONAL HEALTH CTRS OF CA 68.62 AP 00339886 2013/09/04( OCCUPATIONAL HEALTH CTRS OF CA 68.62 AP 00339888 2013/09/04( OFFICE DEPOT 102.85 AP 00339888 2013/09/041 OFFICE DEPOT 67.01 AP 00339888 2013/09/041 OFFICE DEPOT 71.24 AP 00339888 2013/09/04( OFFICE DEPOT 102.85 AP 00339888 2013/09/04( OFFICE DEPOT 5.94 AP 00339888 2013/09/04( OFFICE DEPOT 137.14 AP 00339888 2013/09/041 OFFICE DEPOT 71.25 AP 00339888 2013/09/04( OFFICE DEPOT 123.95 AP 00339888 2013/09/04( OFFICE DEPOT 89.35 AP 00339888 2013/09/04( OFFICE DEPOT 49.52 AP 00339888 2013/09/04 ( OFFICE DEPOT 46.67 AP 00339888 2013/09/04( OFFICE DEPOT 95.00 AP 00339888 2013/09/04( OFFICE DEPOT 67.02 AP 00339888 2013/09/04( OFFICE DEPOT 45.30 AP 00339889 2013/09/04 1 PACIFIC COAST TOOL AND SUPPLY 212.46 AP 00339893 2013/09/04( PHYSIO CONTROL INC 15,1 10.04 AP 00339896 2013/09/041 PRECISION ALLISON TRANSMISSIONS 129.30 AP 00339896 2013/09/04( PRECISION ALLISON TRANSMISSIONS 262.54 AP 00339907 2013/09/04( ROTO ROOTER 249.87 AP 00339908 2013/09/041 SAFE-ENTRY TECHNICAL INC 576.00 AP 00339910 2013/09/04( SAN BERNARDINO CTY 99.23 AP 00339910 2013/09/04 ( SAN BERNARDINO CTY 5,035,70 AP 00339910 2013/09/04( SAN BERNARDINO CTY 4,028,56 • AP 00339910 2013/09/04( SAN BERNARDINO CTY 1,007.13 AP 00339911 2013/09/041 SAN BERNARDINO CTY FIRE PROTECTION DIST 443.00 AP 00339915 2013/09/04 l SC FUELS 921.38 AP 00339915 2013/09/04( SC FUELS 921.38 AP 00339915 2013/09/04( SC FUELS 1,480,19 AP 00339925 2013/09/04( SMART AND FINAL 23.00 AP 00339925 2013/09/041 SMART AND FINAL 23.00 AP 00339925 2013/09/04( SMART AND FINAL 137.64 User: VLOPEZ- VERONICA LOPEZ Page: 2 Current Date: 09/11/I Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:4 • RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P3 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amouni AP 00339926 2013/09/041 SO CALIF GAS COMPANY 16.30 AP 00339926 2013/09/041 SO CALIF GAS COMPANY 55.31 AP 00339926 2013/09/041 SO CALIF GAS COMPANY 53.29 AP 00339926 2013/09/041 SO CALIF GAS COMPANY 46.02 AP 00339926 2013/09/04( SO CALIF GAS COMPANY 68.68 AP 00339926 2013/09/041 SO CALIF GAS COMPANY 22.66 AP 00339932 2013/09/041 SOUTH COAST EMERGENCY VEHICLE SERVICE: 146.12 AP 00339932 2013/09/04( SOUTH COAST EMERGENCY VEHICLE SERVICE: 296.69 AP 00339935 2013/09/04( SOUTHERN CALIFORNIA EDISON 1,059.10 AP 00339956 2013/09/04( VAN GAALEN LOCK& KEY 363.56 AP 00339960 2013/09/04( WALTERS WHOLESALE ELECTRIC CO 232,56 AP 00339973 2013/09/04 ( XEROX CORPORATION 5.09 AP 00339973 2013/09/04( XEROX CORPORATION 52.14 • AP 00339973 2013/09/04 1 XEROX CORPORATION 109.90 AP 00339973 2013/09/04 1 XEROX CORPORATION 109.90 AP 00339977 2013/09/05 ( AIRGAS USA LLC 1,314.25 AP 00339977 2013/09/05 ( AIRGAS USA LLC 224.96 AP 00339982 2013/09/051 CUCAMONGA VALLEY WATER DISTRICT 209.08 AP 00339982 2013/09/05 ( CUCAMONGA VALLEY WATER DISTRICT 822.09 AP 00339982 2013/09/05 l CUCAMONGA VALLEY WATER DISTRICT 76.60 AP 00339982 2013/09/05 l CUCAMONGA VALLEY WATER DISTRICT 3.00 AP 00339990 2013/09/05 ( KME FIRE APPARATUS 58.87 AP 00339990 2013/09/051 KME FIRE APPARATUS 119.55 EP 00003673 2013/09/04( SOUTHERN CALIFORNIA EDISON COMPANY 21,510.00 Total for Entity: 285,149.94 User: VLOPEZ- VERONICA LOPEZ Page: 3 Current Date: 09/11/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:4 P4 CO f f i_ r 0 m 00 o 10 0" 0 °' w a c -J N N N N N N r o a' Q O tr O O r- N O r LL m E w a- C f > ru to u co m N LwC L K' C.) - m O a t a O E n mm (y 0 cc a co N - N Q N - o yr C C 0' O O '- N W- O W IS W .r- a- U t O C n 0 0 0- 'E c m a).0 p,4" - g3. <98 `5 .- 0 o E H 01 a 4o m 0 o ea W > CO O E C -C 2« r m O 0 X N E T- n 2 N N l7 CO « CO C W or F Pt m m 0 O O 0 0 m r- Q co E cri w o 0 N N e L_ 0° O ' m ' O ' p N C e of ao ei c ri o a'E m ° ' 'O a a m 0 0 ° ° ° - N N o f 0 . o O m y m o c 0 To O O m O O m • N O N a' o W t� m1 0 N N 0 0 0 CO (0 O m A O « V n m o 0 o m r ai vi ri O1 0 W L N 00 00) 00 CO Omi co n n r,0 m m N C n - o oi h om E d e e o 0 •D 0.>, C y E - co• ca E w l0 N o m h m E" ✓ C 3 p o o / - o g i M c c r m C' o a 0 " .- o m t w A o 'O ? 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W o O ° y y o 0 0 0 o E o < a y C - y 0 CD> W a 0 S 0 N T et a W 0) 1 0 0 o O 'o V A a a m 2 C W ` < " i w° N m y a r 0 N W I- K U r a ❑ i g To I-o d m• °o N 00 E m co O N a 00 0 a 0, a Co a to E 'O ' n CO ` , n 0 3• J y d 0 0 U. N .� N I- c U cc P9 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT LS- l RANCHO Date: September 17, 2013 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Don Cloughesy, Deputy Fire Chief Walt Stickney, Associate Engineer Pamela Pane, Management Analyst II Subject: Approval to award and authorize the execution of Contract No. FD 13-016 in the amount of ($13,136.00) to Ninyo & Moore, Geotechnical and Environmental Engineers, and authorize the expenditure of a 10% contingency in the amount of $1,314.00, for the third party abatement clearance inspections at the San Bernardino Road Fire Station (172) at 9612 San Bernardino Road during the Capital Maintenance Project Asbestos and Lead Abatement Phase, to be funded from Fire Protection Capital Funds, Account No. 3288501-5602 (Capital Outlay-Bldg & Improvement) RECOMMENDATION It is recommended the Fire Board award and authorize the execution of Contract No. FD 13- 016 in the amount of ($13,136.00) to Ninyo & Moore, Geotechnical and Environmental Engineers, and authorize the expenditure of a 10% contingency in the amount of $1,314.00, for the third party abatement clearance inspections at the San Bernardino Road Fire Station (172) at 9612 San Bernardino Road during the Capital Maintenance Project Asbestos and Lead Abatement Phase, to be funded from Fire Protection Capital Funds, Account No. 3288501-5602 (Capital Outlay-Bldg & Improvement). BACKGROUND/ANALYSIS During the process of reviewing the capital maintenance work to be completed at the San Bernardino Fire Station (172), it was determined that third party abatement clearance inspections and periodic monitoring needed to be performed during the lead and asbestos abatement phase. In an effort to provide crew safety and keep the station operational during the project, it is in the Fire District's best interest to have a third party monitoring during the two separate 4-day phases of abatement activity. Staff recommends that the Board approve Contract No. FD 13-016 with Ninyo & Moore. Respectfully submitted, 7;6 "Ir Mike Bell Fire Chief • P10 STAFF REPORT 414, RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: September 17, 2013 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Don Cloughesy, Deputy Fire Chief Pamela Pane, Management Analyst II Subject: APPROVAL TO AUTHORIZE AN INCREASE TO CONTRACT NO. FD12-002 IN THE AMOUNT OF $7,500.00 TO WLC ARCHITECTS, INC. AND APPROVE AMENDMENT NO. 03 FOR THE CIVIL AND STRUCTURAL ENGINEERING SERVICES FOR THE FIRE DISTRICT CAPITAL MAINTENANCE PROJECT PERFORMED AT THE AMETHYST FIRE STATION, IN ACCORDANCE WITH THE PROPOSAL DATED JULY 24, 2013, FUNDED FROM ACCOUNT NO. 3289501-5300; AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $7,500.00 FROM FIRE DISTRICT CAPITAL RESERVES TO ACCOUNT NO. 3289501-5300 RECOMMENDATION It is recommended the Fire Board approve an increase to Contract No. FD 12-002 in an amount of $7,500 to WLC Architects, Inc. and approve Amendment No. 3 for the Civil and Structural Engineering Services for the Fire District Capital Maintenance projects performed at the Amethyst Fire Station (171), in accordance with the proposal dated March 8, 2013, funded from Account No. 3289501-5300; and approve an appropriation in the amount of $7,500.00 from Fire District Capital Reserves to Account No. 3289501-5300. BACKGROUND/ANALYSIS During the process of reviewing what capital maintenance work needed to be completed at the Amethyst Fire Station, it was determined that additional Civil and Structural engineering services were needed to design a new apparatus room slab and area drain. The work to be performed will increase the life of the station to gain an additional 20 years functionality from a 40 year old building. Staff recommends that the Board approve Amendment No. 3 to Contract No. FD 12-002. Respectfully submitted, / Mike Bell Fire Chief P11 ThicSa STAFF REPORT ENGINEERING SERVICES DEPARTMENT L J RANCHO Date: September 17, 2013 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Walt Stickney, Associate Engineer Pam Pane, Management Analyst II Shelley Hayes, Assistant Engineer Subject: ACCEPT THE HELLMAN FIRE STATION (177) LANDSCAPING PROJECT, CONTRACT NO. FD12-126 AS COMPLETE, RELEASE THE BONDS, ACCEPT A MAINTENANCE BOND, AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $218,782.64 RECOMMENDATION It is recommended that the Fire Board accept the Hellman Fire Station (177) Landscaping Project, Contract No. FD12-126, as complete, authorize the City Engineer to file a Notice of Completion, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $195,089.10 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of $10,939.13 35 days after acceptance. Also approve the final contract amount of $218,782.64. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The Hellman Fire Station (177) Landscaping Project scope of work consisted of the installation of landscaping, irrigation, a shade structure, vinyl fence and related items. Pertinent information of the project is as follows: > Budgeted Amount: $214,596.00 > Account Numbers: 3289501-5650/1597289-6314 > Fire Board Approval to Advertise: July 18, 2012 > Publish dates for local paper: July 26, 2012 and August 2, 2012 > Bid Opening: August 21, 2012 > Contract Award Date: September 5, 2012 > Low Bidder: MG Enterprises Inc. > Contract Amount: $195,089.10 P12• FIRE BOARD STAFF REPORT Re: HELLMAN FIRE STATION (177) LANDSCAPING PROJECT SEPTEMBER 17, 2013 PAGE 2 > Contingency: $19,508.91 > Final Contract Amount: $218,782.64 > Difference in Contract Amount: $23,693.54 (12.14%) The net increase in the total cost of the project is a result of twelve (12) Contract Adjustments, including the Balancing Statement. The notable changes that were significant to the increase of the Contract amount were: revisions and additions to the existing irrigation system; replacing the tan vinyl fence with a Sandstone color vinyl fence; and various grading changes. The balancing statement also accounted for other minor increases and decreases in the project quantities. Respectfully submitted, / Mike Bell Fire Chief MB/WS/PP/SH:Is Attachment P13 RESOLUTION NO. FD 13-035 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE HELLMAN FIRE STATION (177) LANDSCAPING PROJECT, CONTRACT NO. FD12-126, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Hellman Fire Station (177) Landscaping Project, Contract No. FD12-126, has been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the Fire Board of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. FD 13-035 - Page 1 P14 r---- J I r . . _.}.„i __ _ -7 7 - LL r-T I HILcSIDED 1 t H ESID D - 1 1 ® r a _ r, r >. 1 .2)-4 1 1 MSTLNYA ' II ( I Ti I 11 ► I I I --I I I I , , ---� I-- ,— 1 1 1 4 , r, w -I �I I I 1 I 1 I W,, -� -I C-- I WILSOA1AV -_ I-_•BEECp, V i---?" -0 I QC NY��T _T___14,__1 I \'',\,.. U R , 4.41.2 e..HfG•�.A I41:I LW,.. - ;.=_ - Hellman Fire Station 177 __ - —r , I 1 Landscaping , I BjISE�INERD l w _ Vi e ¢ Lrjt� `! i-- E r-y � ( ;-_ S_ 1 t E R 24. ___. R i--;BTH STI I-EV� I : 7 P \ S,.._i_L_�. 4TH -J Vicinity Map Hellman Fire Station 177 Landscaping CITY OF RANCHO CUCAMONGA P15 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amoum AP 00339995 2013/09/09( US POSTMASTER 5,037.95 AP 00339579 2013/08/28( 3SI SECURITY SYSTEMS 1,969.00 AP 00339582 2013/08/28 ( ACCESSDATA CORP. 2,495.00 AP 00339584 2013/08/28 ( ACTION AWARDS INC. 3,259.41 AP 00339594 2013/08/281 BICKMORE RISK SERVICES 9,750.00 AP 00339596 2013/08/281 BMI 1,305.00 AP 00339601 2013/08/28( CAL PERS LONG TERM CARE 466.95 AP 00339602 2013/08/28( CALIFORNIA COMMUNITY FOUNDATION 80.00 AP 00339611 2013/08/281 CHARTER COMMUNICATIONS 85.00 AP 00339616 2013/08/28 ( COCHERELL, DOREEN 124.80 Ap 00339618 2013/08/28 ( COMBINED MARTIAL SCIENCE INC 1,804.50 AP 00339630 2013/08/281 DUNN,ANN MARIE. 117.00 AR 00339630 2013/08/28 ( DUNN, ANN MARIE 180.00 AP 00339630 2013/08/28 ( DUNN, ANN MARIE 144.00 AP 00339630 2013/08/281 DUNN, ANN MARIE 81.00 AP 00339630 2013/08/281 DUNN,ANN MARIE 201.60 AP 00339630 2013/08/281 DUNN,ANN MARIE 810.00 AP 00339630 2013/08/28( DUNN,ANN MARIE 75.00 AP 00339635 2013/08/281 EMBROIDME 776.76 AP 00339635 2013/08/281 EMBROIDME 258.59 AP 00339637 2013/08/28( ESI ACQUISITIONS INC 29,464.50 AP 00339641 2013/08/28( FELICIANO,ANTHONY 200.00 AP 00339641 2013/08/28( FELICIANO,ANTHONY 288.00 AP 00339646 2013/08/281 GOOD YEAR WHOLESALE. 764.54 AP 00339646 2013/08/281 GOOD YEAR WHOLESALE 622.12 AP 00339646 2013/08/281 GOOD YEAR WHOLESALE 622.12 AP 00339648 2013/08/28 ( GRAINGER 134.97 AP 00339648 2013/08/281 GRAINGER 152.27 AP 00339648 2013/08/281 GRAINGER 199.58 AP 00339648 2013/08/28( GRAINGER 263.47 AP 00339648 2013/08/281 GRAINGER 21.61 AP 00339648 2013/08/281 GRAINGER 35.03 AP 00339648 2013/08/28( GRAINGER 52.57 AP 00339648 2013/08/28 ( GRAINGER 419.30 AP 00339648 2013/08/281 GRAINGER 97.76 AP 00339648 2013/08/281 GRAINGER 224.87 AP 00339648 2013/08/281 GRAINGER 351.93 AP 00339648 2013/08/28 ( GRAINGER 129.60 AP 00339648 2013/08/281 GRAINGER 40.02 AP 00339648 2013/08/281 GRAINGER 143.99 AP 00339648 2013/08/28( GRAINGER 76.72 AP 00339648 2013/08/28 ( GRAINGER 54.04 AP 00339648 2013/08/281 GRAINGER 27.14 AP 00339648 2013/08/28( GRAINGER 86.83 Ap 00339648 2013/08/28 ( GRAINGER 916.18 User: VLOPEZ- VERONICA LOPEZ Page: . I Current Date: 09/11/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P16 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amoum AP 00339648 2013/08/28( GRAINGER 113.78 AP 00339648 2013/08/28( GRAINGER 142.92 AP 00339648 2013/08/28( GRAINGER 52.34 AP 00339648 2013/08/28( GRAINGER 159.31 AP 00339648 2013/08/28( GRAINGER 203.52 AP 00339648 2013/08/28 ( GRAINGER 303.86 AP 00339656 2013/08/28 l HILLS PET NUTRITION SALES INC 372.82 AP 00339656 2013/08/281 HILLS PET NUTRITION SALES INC 852.65 AP 00339658 2013/08/281 HOPKINS, LISA 400.00 AP 00339666 2013/08/281 INLAND VALLEY EMERGENCY PET CLINIC 146.00 AP 00339668 2013/08/281 INTEGRITY DOOR& HARDWARE INC 136.92 AP 00339672 2013/08/28( JAN, WEI-SHU 96.60 AP 00339672 2013/08/28 I JAN, WEI-SHU 54.60 AP 00339678 2013/08/28 KEITH,JORRY 262.68 AP 00339679 2013/08/281 KIDSART, KIDSART 277.20 AP 00339680 2013/08/28 ( KIP AMERICA INC 1,187.76 AP 00339689 2013/08/281 MARSHALL,SYLVIA 846.60 AP 00339696 2013/08/281 MOE,JOHN 666.00 AP 00339704 2013/08/28( OFFICE DEPOT 92.13 AP 00339704 2013/08/28( OFFICE DEPOT 28.93 AP 00339704 2013/08/281 OFFICE DEPOT 19.43 AP 00339704 2013/08/28( OFFICE DEPOT 23.13 AP 00339704 2013/08/281 OFFICE DEPOT 562.90 AP 00339704 2013/08/28 ( OFFICE DEPOT 75.63 AP 00339704 2013/08/28 OFFICE DEPOT 276.97 AP 00339704 2013/08/28( OFFICE DEPOT 19.44 AP 00339704 2013/08/28( OFFICE DEPOT 769.29 AP 00339704 2013/08/28 ( OFFICE DEPOT 181.17 AP 00339704 2013/08/28 ( OFFICE DEPOT 608.10 Ap 00339704 2013/08/281 OFFICE DEPOT 16.42 AP 00339704 2013/08/28( OFFICE DEPOT 5.39 AP 00339704 2013/08/28( OFFICE DEPOT 54.46 AP 00339704 2013/08/28 ( OFFICE DEPOT 23.14 AP 00339704 2013/08/28 ( OFFICE DEPOT 323.99 AP 00339704 - 2013/08/281 OFFICE. 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Report:CK_AGENDA_REG_POR'IRAFI'_RC- CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P23 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amount AP 00339849 2013/09/041 GRAINGER 318.74 AP 00339850 2013/09/041 HDL COREN AND CONE 4,200.00 AP 00339850 2013/09/041 HDL COREN AND CONE 4,200.00 AP 00339850 2013/09/04( HDL COREN AND CONE 4,200.00 AP 00339855 2013/09/04( HUNTINGTON HARDWARE 726.04 AP 00339877 2013/09/041 MIDWEST TAPE 80.54 AP 00339877 2013/09/041 MIDWEST TAPE 7.99 AP 00339877 2013/09/041 MIDWEST TAPE 82.54 AP 00339877 2013/09/041 MIDWEST TAPE 36.77 AP 00339878 2013/09/041 MOUNTAIN VIEW GLASS AND MIRROR INC 934.75 AP 00339879 2013/09/041 MOUNTAIN VIEW SMALL ENG REPAIR 71.96 AP 00339879 2013/09/04( MOUNTAIN VIEW SMALL ENG REPAIR 75.01 AP 00339879 2013/09/041 MOUNTAIN VIEW SMALL ENG REPAIR 89.05 AP 00339879 2013/09/04 ( MOUNTAIN VIEW SMALL ENG REPAIR 86.59 AP 00339879 2013/09/041 MOUNTAIN VIEW SMALL ENG REPAIR 14.00 AP 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Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P26 Agenda Check Register 8/28/2013 through 9/10/20 13 Check No. Check Date Vendor Name Amouni AP 00339600 2013/08/28 I BRUNSWICK DEER CREEK LANES 452.20 AP 00339603 2013/08/28( CALIFORNIA COMPLIANCE SCHOOL 620.00 AP 00339603 2013/08/28( CALIFORNIA COMPLIANCE SCHOOL 558.00 AP 00339609 2013/08/28 1 CHARTER COMMUNICATIONS 1,286.43 AP 00339622 2013/08/281 CREATIVE VOICE DEVELOPMENT GROUP LLC 174.00 AP 00339624 2013/08/28 DAGHDEVIRIAN, KATHY 297.00 AP 00339636 2013/08/28 I EMPLOYEE BENEFITS SPECIALIST INC. 1,356.65 AP 00339640 2013/08/28 I FEDERAL EXPRESS CORP 81.79 AP 00339640 2013/08/28( FEDERAL EXPRESS CORP 86.72 AP 00339647 2013/08/28( GOOSE, BRYAN 200.00 AP 00339649 2013/08/281 GRAPHICS FACTORY INC. 74.40 AP 00339649 2013/08/281 GRAPHICS FACTORY INC. 84.40 AP 00339649 2013/08/28 GRAPHICS FACTORY INC. 345.60 AP 00339649 2013/08/28( GRAPHICS FACTORY INC. 38.88 AP 00339650 2013/08/28( GREEN ROCK POWER EQUIPMENT 208,62 AP 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LOPEZ_ Page: 29 Current Date: 09/11/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 14:3 CITY OF RANCHO CUCAMONGA P44 Agenda Check Register 8/28/2013 through 9/10/2013 Check No. Check Date Vendor Name Amouni AP 00339643 2013/08/28( GATEWAY PET CEMETERY AND CREMATORY 360.00 AP 00339644 2013/08/28( GEO PLASTICS INC 7,759.20 AP 00339645 2013/08/28( GONSALVES AND SON,JOE A 3,000.00 AP 00339645 2013/08/28 ( GONSALVES AND SON,JOE A 3,000.00 AP 00339657 2013/08/28 ( HOME DEPOT CREDIT SERVICES 645 95.35 AP 00339659 2013/08/281 HU,GRACE 264.00 AP 00339661 2013/08/28 1 IATSE NATIONAL HEALTH& WELFARE FUNDS 572.40 AP 00339662 2013/08/28 INDERWIESCHE, MATT 1,328.20 AP 00339664 2013/08/281 INLAND EMPIRE TOURS AND TRANSPORTATIOT 3,915.00 AP 00339675 2013/08/28( JOHNSON LIFT HYSTER 3,737.84 AP 00339676 2013/08/28( JONES AND MAYER,LAW OFFICES OF 1,232.50 AP 00339683 2013/08/28( LAWTON, KEITH 24.00 AP 00339683 2013/08/28 ( LAWTON, KEITH 48.00 AP 00339683 2013/08/281 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C U J LL O • LL a LL Oy a J J O J 'C J O O a R C C a C U LL 0 LL 0 0 LL LL 00 (0 0 0 t 0' E ii 2 = Q Q IL o ¢ r Q Q m r LL o CY = Q Q m_ c 2 E t n 2 0 u o 0 va U m 2 ;� " `o o. 0 co N 0 0 0 0 0 J c '0 v 'V 0 '0 0 J c d U Ul O a.'o 0 c V 0 0 0 c O v Q' W 0 0 C O a v v 0 u m n n v OI o 0 W X a - a a Q Q m - a N D: Q Q U - a 3 m o o 0 v a EI m co m > O Q LL n m O N (0 O C c m N N 3 3 z t H• • W U Q 0 J O 4 m N It 0 I `m - E (0 0 v H to o Z o 0 O ix 2 v N CD C 2 t0 9 O U) 0' O 0 a > 0 m C O Z E E 0 > N z C_ O O 4 S 0 O O Q co 0 t N CO U F Z Z Q 0 0 0 Z U 0 I- P55 dirt STAFF REPORT COMMUNITY SERVICES DEPARTMENT Lt-r• Date: September 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director By: Karen Silhanek, Management Analyst I Michelle Baldwin, Community Services Coordinator Subject: APPROVAL AND ACCEPTANCE OF GRANT DONATION IN THE AMOUNT OF $6,250 FROM THE SAN MANUEL BAND OF MISSION INDIANS FOR CONSTRUCTION AND PLACEMENT OF A FLAG RETIREMENT URN INSIDE FREEDOM COURTYARD AND APPROPRIATION OF FUNDS INTO 1272000-4740 (GRANT REVENUE) AND 1272401- 5650 (CAPITAL PROJECTS) THE FREEDOM COURTYARD RSRC GRANTS FUND. RECOMMENDATION It is recommended that the City Council approve and accept grant funds in the amount of $6,250 from the San Manuel Band of Mission Indians for construction and placement of the Flag Retirement Urn at Freedom Courtyard and appropriate the funds in the Freedom Courtyard RSRC Grant Fund 1272000- 4740 (Grant Revenue) and 1272401-5650 (Capital Projects). BACKGROUND/ANALYSIS Freedom Courtyard is a civic and cultural art project in the heart of the City of Rancho Cucamonga designed and built to strengthen the community and provide a centralized military tribute area honoring our veterans — past, present and future. Designed with significant community involvement and funded through a community-led fundraising campaign, Freedom Courtyard is a reflection area to contemplate and understand the invaluable service provided by active members and veterans of the United States Armed Forces; providing a place for visitors to reflect on those who have honorably served and continue to serve our country, and pay tribute to and honor those who have made the ultimate sacrifice. The first phase of the project, dedicated in January 2013, included the completion of the Military Branch Tribute, the installation of the Gold & Blue Star Recognition Walls, and the unveiling of our Monument to Military Families. Elements identified by the community during the design process were prioritized to be added as fundraising allowed. One of those additional elements identified by the community was a Flag Retirement Urn for veterans and local heroes to retire Old Glory. With the $6,250 grant from the San Manuel Band of Mission Indians, miscellaneous donations and support from the Rancho Cucamonga Fire District, the construction and placement of a Flag Retirement Urn inside Freedom Courtyard will complete the first phase of the project; providing a formal space for retiring Old Glory with all the dignity and respect befitting our nation's Flag. Staff will send a letter of appreciation to the above mentioned donor. Respectfully submitted, Nettie Nielsen Community Services Director P56 ' STAFF REPORT ' PUBLIC WORKS SERVICES DEPARTMENT Y. • Date: September 17, 2013 To: Mayor and Members of the City Council RANCHO John R. Gillison, City Manager CUCANIONGA From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Maintenance Superintendent Keri Hinojos, CPPB, Senior Buyer Subject: APPROVAL OF A SINGLE SOURCE VENDOR SELECTION AND AUTHORIZE A CONTRACT (CO 13-227) WITH TOT LOT PROS, OF FONTANA, CALIFORNIA FOR PLAYGROUND RESURFACING MAINTENANCE AT VARIOUS PARKS CITY-WIDE AS PER THE ADOPTED BUDGET FUNDED BY MULTIPLE CITY AND LANDSCAPE MAINTENANCE ACCOUNTS WITH AN OPTION TO RENEW FOR ADDITIONAL ONE (1) YEAR PERIODS, UPON REVIEW AND MUTUAL CONSENT AND CONFIRMATION OF PRICING AND CITY APPROVAL OF ANY PRICE REVISIONS, UP TO A TOTAL OF SEVEN (7) YEARS RECOMMENDATION It is recommended that the City Council approve a single source vendor selection and authorize a contract (CO 13-227) with Tot Lot Pros, of Fontana, California for playground resurfacing maintenance at various parks city-wide as per the adopted budget funded by multiple City and Landscape Maintenance accounts with an option to renew for additional one (1) year periods, upon review and mutual consent and confirmation of pricing and City approval of any price revisions, up to a total of seven (7) years. BACKGROUND/ANALYSIS The City presently has 30 parks with a total of 58 playground structures. These playground structures have been standardized with an impact attenuation surface material provided by Surface America. As part of the City's commitment to provide safe and sustainable playgrounds throughout the community, unitary poured in place rubber surfacing continues to be used at each of these 30 parks. In order to ensure proper maintenance as well as preserve the manufacturer's warranty of the surface material, all work must be done by a contractor who is approved by the product manufacturer (Surface America). Tot Lot Pros is an approved contractor and the only approved contractor in the area. The product and associated warranty meets all of the safety guidelines set forth by U.S. Consumer Product Safety Commission (CPSC) and the American Society for Testing and Materials (ASTM), under ASTM F1292, ASTM F1487, ASTM 2223, ASTM F2373, along with the requirements of the Americans with Disabilities Act Accessibility Guidelines (ADAAG). These guidelines establish the inspection standards that the City's Certified Playground Safety Inspectors must adhere to through the National Recreation and Parks Association or California Parks and Recreation Society when inspecting the playground structures and impact attenuation surface for compliance. In order to continue to maintain these rubberized playground surfaces in a safe and sustainable manner, along with matching the design, color, material quality and application interface process, the Public Works Services Department is requesting to use Tot Lot Pros based on the manufacturer's approval and their proven ability to maintain the existing playground surfacing. In addition, the City's liability exposure is reduced by standardizing the surface material, maintenance procedure and the vendor that provides this maintenance service. APPROVAL OF A SINGLE SOURCE VENDOR SELECTION AND AUTHORIZE A CONTRACT WITH P57 TOT LOT PROS FOR PLAYGROUND RESURFACING MAINTENANCE AT VARIOUS PARKS CITY- WIDE SEPTEMBER 17, 2013 PAGE 2 Tot Lot Pros is fully knowledgeable and experienced with all 58 playground areas. This contractor has the ability to provide the uniformity, quality and responsiveness to meet the maintenance needs of these rubberized surfaces. Respe tfully ubmitted, - William Wittkopf P Public Works Services Director BW:DR/ju P58 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Ls_ RANCHO Date: September 17, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Principal Civil Engineer ) Subject: APPROVAL OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR MEASURE "I" FUNDS COVERING FISCAL YEARS 2013/2018 RECOMMENDATION It is recommended that the City Council adopt the attached resolution approving the Local Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy covering fiscal years 2013/2018 as requested by SANBAG to provide a public record of the intended use of Local Measure "I" Funds. BACKGROUND/ANALYSIS Measure "I", the county-wide transportation sales tax program, requires that each local jurisdiction receiving revenues annually adopt a Five-Year Capital Improvement Program which outlines the specific projects upon which those funds shall be expended. Staff has prepared the attached Five-Year Capital Improvement Plan schedule to be adopted by City Council and kept on file with the San Bernardino Associated Governments for informational purposes. The Five-Year list has been over-programmed to allow for spillage and to insure that the adopted plan contains ample projects for Measure "I" expenditures. If changes are necessary (additions or deletions), the plan may be altered at each annual adoption or intermittently with City Council approval. In addition, SANBAG has advised us to adopt a Measure "I" Improvement Plan Expenditure Strategy as part of the annual adoption period. This should be a narrative policy statement estimating the types of projects Local Measure "I" Funds are to be used for and the percentage of funds allocated for each type of project. Respectful) submitted, Mark A. euer Director of Engineering Services/City Engineer MAS/JAD:Is Attachment n 00 m m u+ t> w N 3 00..07. n .Z1271�10 :U2m02. >- O 00 m m o.:. mop omoom omomoo ?. Z zzz to to mm -1 .--i =4 › u . 7 (D0 > W ° < oom nco s .-4 -1 -10 °r r m m K2 C7 3?' 3m M mo -=,--mo NQQ(n 3 C7 C) O O c c N m o °' - 00 - .9 N >__-.m m D - c1 m -F 1 -1 -1 �° n N n ()o . m < W Wm W W c W3 nn o CD m � v o o ncm w 0 30 �0� 0 D � an�� D� n�c �33 �' X s ism z Z m � w o mm c co < - . tom D > 05! > z to nom m aft 3 m n tD3oo ^3m3oo ....c0 O o rm0 v c m o ° _ o �• ° tntotom � ° o2D3 0 � r33 ° &0. G D c (n - � 33 ° mom- 33 ofp3 �' '° 90 O m 71 m ° -' 0 3 m ? 3 m m 3 ° w ti K m 5 N 2;? -? a CD m rn XI� D � ° co � o w n3 c�' � � �'m Q 0 ?. v 2o �0 , �' 0 ° (r Z D r r m (p N. C `C to ■ m ' CD p 7 S O D. 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A A A O ? 0, A N 0 0 J J CA O O O'N N(0 0) O CA Ch J N 17?.-21,3-22� o owCnoo W 0) 0 000tho cntn othu. 3 -, w „ 'DV v w 0CD00o :o 0 00oo'o6-al I-hihooih�(hin (8. - " E fl) EAAO 0 00 .0 ,O EAEOO 00 00 00 O 00 000 o CD to cr 00 .. 0 00000000 '0 .0 0000.00�00 O�O 000000 CD Na O 00 0 0 66666666 0 '0 0000000001000 0000 co CD CD O.0 0 0 0 0 0 '0 '0 0 0 0 0 0 0 0 0 00010 0 0000 N W P60 CITY OF RANCHO CUCAMONGA MEASURE I CAPTIAL IMPROVEMENT PLAN EXPENDITURE STRATEGY 2013/2018 The Measure "I" Capital Improvement Plan Expenditure Strategy for the expenditure of Measure I funds will use the City's General Plan Circulation Element as a basis. It is anticipated that the funds will be allocated in the following manner: Percent Type of Improvement 72 Maintenance, Rehabilitation and Repair of Existing Roadways 18 Traffic Signal Improvements, Pavement Striping and Maintenance 8 Concrete Services (ADA, Repair and Sidewalks) 2 Pavement Management P61 I v J 6 0 AL MOt4D ST di HILLSIDElk) r 1 p C_ Imo AVE ., � WILSON AVE 4 _ WILSON AVE wr / 10 Q [ K BAN qN T BANYPN ST III 1 in" AN T---f P Z m Q a m li A I VICTOR! U 10 _ BASE I . '"" �� , . � w + M 10 I 1 IF r o ��, ST w � . FOOTHILL BLVD, ? ¢ 14�YY'i :LVD G tit P .„„,,,=. ■ r, 106000 1. :////JJJ ARROW MI r it o Iz 87H S7 ,© I I METROLINK R-+ WiIYYWI ;a z � 6TH ST En > U =4TH ST I E I ONTARIO CITY LIMIT CITY OF RANCHO CUCAMONGA . a mols"?.. too VICINITY MAP _!: \ 4110 NTS P62 RESOLUTION NO. 13-160 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2013/2018 AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR THE EXPENDITURE OF MEASURE "I" FUNDS WHEREAS, San Bernardino County voters approved passage of Measure "I" 1990- 2010 in November, 1989 and renewed as Measure "I" 2010-2040 in November 2004 authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 of Authority; and WHEREAS, Expenditure plans of the Ordinance requires each local jurisdiction receiving revenue from the tax to expend those funds pursuant to a Capital Improvement Program and Improvement Plan Expenditure Strategy adopted by resolution of the local jurisdiction; and WHEREAS, Expenditure Plans of the Ordinance also require that each local jurisdiction annually adopt and update its Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rancho Cucamonga, State of California, hereby adopts the Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy, a copy of which is attached to this resolution. RESOLUTION NO. 13-160 — Page 1 P63 STAFF REPORT y'` ENGINEERING SERVICES DEPARTMENT Lt J Date: September 17, 2013 RANCHO C,UCAMONGA To: Mayor and Members of the City Council • John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: ACCEPT IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE BOND, ACCEPT A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR ROW2012-00625 LOCATED THE INTERSECTION OF 6TH STREET AND RICHMOND AVENUE, SUBMITTED BY AMPHASTAR PHARMACEUTICALS RECOMMENDATION The required improvements for ROW2012-00625 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to release the Faithful Performance Bond and accept a Maintenance Bond. BACKGROUND/ANALYSIS As a condition of approval of completion of ROW2012-00625, located the intersection of 6th street and Richmond Avenue, the applicant was required to install related public improvements. All public improvements required of this development have been completed to the standards of the City. The public improvements will be re-inspected in approximately nine months prior to release of the maintenance bond. Developer: Amphastar Phamaceuticals 11653 6th St. Rancho Cucamonga, CA 91730 Release: Faithful Performance Bond # 754017S $287,500.00 (Bond No.) Accept: Maintenance Bond # 754017S-1 $28,750.00 (Bond No.) Respectfull submitted, Mark A. euer Director of Engineering Services/City Engineer MAS:CC/alrw Attachment(s) P64 City of Rancho Cucamonga Engineering Division Vicinity Map 6TH it I t a • 1 j N W �©� E I S Item: KOW2t2/2 -OO&2c P65 RESOLUTION NO. 13-161 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR ROW2012-00625 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for ROW2012-00625 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. • RESOLUTION NO. 13-161 — Page 1 P66 STAFF REPORT ADMINISTRATIVE SERVICES Lt.J RANCHO Date: September 17, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Services By: Ingrid Y. Bruce, GIS/Special Districts Manager O Subject: APPROVAL TO RENEW CONTRACT #13-228 BETWEEN NEC • CORPORATION OF AMERICA AND THE CITY OF RANCHO CUCAMONGA FOR TELEPHONE SYSTEM MAINTENANCE AND SUPPORT SERVICES FOR FISCAL YEAR 2013/14, IN THE AMOUNT OF $85,620, AND A CONTINGENCY IN THE AMOUNT OF $9158, TO BE FUNDED FROM ACCCOUNT NO. 1001217-5300 (CONTRACT SERVICES). RECOMMENDATION It is recommended that the City Council approve renewal of Contract #13-228 between NEC Corporation of America and the City of Rancho Cucamonga for Telephone System Maintenance and Support Services for Fiscal Year 2013/2014, in the amount of $85,620 and a contingency in the amount of $8,560 to be funded from Account No. 1001217-5300 (Contract Services). BACKGROUND/ANALYSIS In 1999, the City installed a complete Private Branch Exchange (PBX) telecommunications network for City Hall and all offsite locations manufactured by NEC Corporation of America (hereinafter "NEC"). NEC has been under contract to provide citywide telephone maintenance and support services on the City's equipment since 2001. NEC has proven to provide required technical knowledge, support service, and responsiveness resulting in minimal system down-time. In the NEC proposal for the continued system maintenance for Fiscal Year 2013/2014, NEC has submitted an offer of an 11% reduction off of General Services Administration Contract Number GS-35F-0245J pricing. The contract amount offered is within the approved budget. All documentation is on file in GIS/Special Districts. Fiscal Year 2013/2014 will be the final year to contract with NEC. The City will be going out to bid for annual citywide telephone system maintenance and technical support for Fiscal Year 2014/2015. NEC shall be invited to participate in the solicitation process. P67 STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT RANC HO Date: September 17, 2013 CUCAMONGA To: Mayor and Members of City Council John R. Gillison, City Manager From: Lori E. Sassoon, Deputy City Manager/Administrative Services By: Ingrid Y. Bruce, GIS/Special Districts Manager V/ Subject: APPROVAL OF A RESOLUTION AUTHORIZING THE ISSUANCE OF BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 2003-01 DESIGNATED IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS,SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED$3,100,000(THREE MILLION,ONE HUNDRED THOUSAND DOLLARS)AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS. RECOMMENDATION It is recommended that the City Council approve a resolution authorizing the issuance of Bonds for Community Facilities District No. 2003-01 designated Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 in an aggregate principal amount not to exceed $3,100,000 (three million, one hundred thousand dollars) (the "Special Tax Refunding Bonds") and the defeasance and refunding of prior special tax bonds, approving the form of a Fiscal Agent Agreement, Escrow Deposit and Trust Agreement, and other documents, and authorizing certain actions in connection with the issuance of such revenue bonds. BACKGROUND The City Council, acting for and on behalf of itself and in its capacity as the legislative body of the Community Facilities District 2003-01, is being asked to consider authorizing the issuance of special tax refunding bonds (the "Refunding Bonds") for the purpose of refunding the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Bonds, Series 2003-B (the "Prior Special Tax Bonds") issued for such community facilities district. On July 3, 2013 the City Council approved a refunding for CFD 2003-01 Improvement Area No. 1 by a public sale. Those bonds were successfully sold in July. The sale of bonds for Improvement Area 2 was temporarily delayed due to shifts in interest rates and market conditions. Such shifts in interest rates and market conditions have made a private placement to a bank an alternative that results in higher savings for the tax payers. The anticipated savings projected to result from the refunding will be generated from the interest rate savings provided by the private placement of the Refunding Bonds with Alliance Bank of Arizona (the "Purchaser"). Based upon pro formas run to date the refunding has the potential of saving the property owners approximately 5% to 7% annually over the remaining life of the bond issue. P68 PAGE 2 APPROVAL OF A RESOLUTION AUTHORIZING THE ISSUANCE OF BONDS FOR COMMUNITY FACILITIES DISTRICT NO.2003-01 DESIGNATED IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS ,SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $3,100,000(THREE MILLION,ONE HUNDRED THOUSAND DOLLARS)AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS. • SEPTEMBER 17,2013 For the reasons stated above, staff is recommending approval of the attached resolution and sale of the special tax refunding bonds. By approving the attached resolution the City Council will be: • Approving the issuance of the Special Tax Refunding Bonds; • Approving the form of the following agreements: o Fiscal Agent Agreement to establish the terms and conditions pursuant to which the Special Tax Refunding Bonds will be issued and administered; o Escrow Deposit and Trust Agreement to establish the terms and conditions pursuant to which the Prior Special Tax Bonds will be defeased and refunded. • Authorizing the City Manager, Deputy City Manager and the Finance Director to execute the various agreements and other documents subject to the pricing of the Special Tax Refunding Bonds meeting the financial parameters included in the resolution. Attachments: Resolution • P69 RESOLUTION NO. 13-162 RESOLUTION OF THE CITY COUNCIL OF CITY OF RANCHO CUCAMONGA AUTHORIZING THE ISSUANCE OF BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 2003-01 DESIGNATED IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS, SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $3,100,000, AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS OF SUCH DISTRICT ISSUED FOR IMPROVEMENT AREA NO. 2 THEREOF, APPROVING THE FORM OF A FISCAL AGENT AGREEMENT AND AUTHORIZING THE DIRECT SALE OF THE BONDS TO ALLIANCE BANK OF ARIZONA AND APPROVING OTHER RELATED DOCUMENTS AND ACTIONS WHEREAS, the City of Rancho Cucamonga Community Facilities District No. 2003-01 (the "District") was established and Improvement Area No. 1 and Improvement Area No. 2 (each, an "Improvement Area") were designated therein on February 19, 2003 pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982, as amended (Section 53311 et seq. of the California Government Code) (the "Act"), by adoption by the City Council (the "City Council") of City of Rancho Cucamonga (the "City") of Resolution No. 03-031; and WHEREAS, under the provisions of the Act, on February 19, 2003, the City Council also adopted Resolution No. 03-032 which resolution, among other matters, expressed the determination of the City Council of the necessity to issue special tax bonds in the maximum aggregate principal amount of $4,000,000 for Improvement Area No. 2 of the District; • WHEREAS, on February 19, 2003, consolidated special elections were held within Improvement Area No. 2 and there was submitted to the qualified voters of Improvement Area No. 2, among other propositions, the proposition of whether a bonded indebtedness in an aggregate principal amount not to exceed $4,000,000 should be incurred by and for the District for Improvement Area No. 2 for the purpose of providing public facilities for the benefit of the Improvement Area No. 2, and more than two-thirds of the votes cast in such consolidated special elections were cast in favor of incurring such bonded indebtedness, and the District is therefore authorized to issue bonds for Improvement Area No. 2 in an aggregate principal amount not to exceed $4,000,000 for the purposes set forth in said proposition; and WHEREAS, on May 21, 2003, the City Council adopted Resolution No. 03-125 authorizing the issuance and sale of bonds of the District for Improvement Area No. 2 pursuant to the Fiscal Agent Agreement, dated as of July 1, 2003 (the "Prior Fiscal Agent Agreement"), by and between the City, for and on behalf of the District, and Wells Fargo Bank, National Association, as fiscal agent, designated the "City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 P70 Special Tax Bonds, Series 2003-A" (the "Prior Special Tax Bonds"), for the purpose of funding the acquisition, rehabilitation and construction of certain public improvements for the benefit of Improvement Area No. 2; and WHEREAS, on August 7, 2003 the Prior Special Tax Bonds were issued in the aggregate principal amount of $2,855,000; and WHEREAS, the Prior Special Tax Bonds are outstanding in the aggregate principal amount of$2,765,000; and WHEREAS, as a result of a combination of more favorable conditions in the municipal bond market and the level of development and increase in value of the properties within Improvement Area No. 2, the City Council has determined that it is necessary that bonds of the District to be designated "City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013" be issued in an aggregate principal amount that will not exceed $3,100,000 (the "Bonds") for the purpose of defeasing and refunding the Prior Special Tax Bonds in order to provide debt service savings and reduce the levy of the special taxes within Improvement Area No. 2; and WHEREAS, the Bonds shall be issued pursuant to the terms and provisions of the Act and the statement of goals and policies of the City Council regarding the establishment of community facilities districts, as amended to date (the "Goals and Policies"); and WHEREAS, payment of the principal of and interest on the Bonds will be secured by special taxes to be levied on parcels of taxable property in Improvement Area No. 2 (the "Special Taxes"); and WHEREAS, pursuant to Section 53345.8 of the California Government Code, the City Council, as the legislative body of the District, may sell bonds of the District for Improvement Area No. 2 only if it determines prior to the award of the sale of such bonds that the value of the real property that would be subject to the special tax to pay debt service on such bonds will be at least three (3) times the principal amount of such bonds to be sold and the principal amount of all other bonds outstanding that are secured by a special tax levied pursuant to the Act or a special assessment levied on property within Improvement Area No. 2; and WHEREAS, David Taussig & Associates, the special tax consultant to the City, has determined, based on a review of the San Bernardino County Assessor's Assessment Roll for fiscal year 2012-13, that the total assessed value of taxable property in Improvement Area No. 2 is $78,462,651; and WHEREAS, upon the issuance of the Bonds and the deposit of the appropriate portion of the proceeds of the sale of the Bonds in the escrow fund to be established to accomplish the defeasance and refunding of the Prior Special Tax Bonds, the Prior Special Tax Bonds will be defeased and the property in Improvement 2 P71 Area No. 2 will no longer be subject to the levy of special taxes to pay debt service on the Prior Special Tax Bonds; and WHEREAS, if the Bonds are issued and sold in an aggregate principal amount that does not exceed $3,100,000, the value of the parcels of real property within the District that will be subject to the levy of the Special Taxes will be more than three (3) times the principal amount of the Bonds; and WHEREAS, there will be no other bonds outstanding, other than the Bonds, that are secured by a special tax or a special assessment levied on property within Improvement Area No. 2; and WHEREAS, the City financing team is recommending the direct sale of the Bonds to Alliance Bank of Arizona (the "Purchaser") pursuant to the preliminary terms set forth in the letter dated September 5, 2013 from Western Alliance Public Finance ("Western Alliance") and the Purchaser, as an affiliate of Western Alliance (the "Term Letter"), subject to the terms and conditions set forth in this Resolution; and WHEREAS, there has also been presented to the City Council a form of Fiscal Agent Agreement with respect to the Bonds (the "Fiscal Agent Agreement") to be executed and delivered by the City and Wells Fargo Bank, National Association, as Fiscal Agent, whereby the Fiscal Agent will authenticate and deliver the Bonds and perform certain other duties; and WHEREAS, there has also been presented to the City Council a form of Escrow Deposit and Trust Agreement with respect to the Prior Special Tax Bonds (the "Escrow Agreement") to be executed and delivered by the City and Wells Fargo Bank, National Association, as Escrow Agent, whereby the Escrow Agent will receive a portion of the proceeds of the sale of the Bonds and certain funds related to the Prior Special Tax Bonds that will be deposited in an escrow fund to provide for the defeasance and redemption of the Prior Special Tax Bonds, and will perform certain other duties; and WHEREAS, the City Council has considered the forms of the Fiscal Agent Agreement and the Escrow Agreement, and has determined that it is in the best interest of the owners of property in and the residents of the District that the City Council authorize the issuance and sale of the Bonds and the execution and delivery of said agreements, subject to the conditions hereinafter contained; NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Rancho Cucamonga, acting for and on behalf of the City and in its capacity as the legislative body of the District, as follows: Section 1. Findings. The City Council finds (a) that the preceding recitals are true and correct, (b) that the sale of the Bonds at private sale, without advertising for bids, will result in a lower overall cost to the District, (c) that if the Bonds are issued and sold in an aggregate principal amount that does not exceed $3,100,000, the value of the parcels of real property within the District that will be subject to the levy of the Special Taxes to pay the principal of and interest on the Bonds will be more than 3 P72 three (3) times the aggregate principal amount of the Bonds, and (d) that upon the issuance of the Bonds there will be no other bonds, other than the Bonds, that will be secured by a special tax or a special assessment levied on property within the District. In furtherance of the issuance of the Bonds, the City Council hereby makes the following further findings and determinations: (i) that it is prudent in the management of the fiscal affairs of the City, the City Council and the District to issue the Bonds for the purpose, inter alia, of refunding the Prior Special Tax Bonds on an current basis, (ii) that the total net interest cost to maturity on the portion of the Bonds being issued to refund the Prior Special Tax Bonds plus the principal amount of the portion of the Bonds being issued to refund the Prior Special Tax Bonds will not exceed the total net interest cost to maturity on the Prior Special Tax Bonds plus the principal amount of the Prior Special Tax Bonds, and (iii) that the issuance of the Bonds is in compliance with the City's Goals and Policies. For purposes of Section 53363.2 of the Act, the City Council hereby further finds and determines: (i) that it is expected that the purchase of the Bonds will occur on or after September 30, 2013, (ii) that the date, denomination, maturity dates, places of payment and form of the Bonds shall be as set forth in the Fiscal Agent Agreement, as executed, (iii) that the maximum true interest cost to be paid on the Bonds shall not six percent (6.00%) with the actual rate or rates to be set forth in the Fiscal Agent Agreement as executed; (iv) the place of payment for the Prior Special Tax Bonds shall be as set forth in the fiscal agent agreement for the Prior Special Tax Bonds; and (v) the designated costs of issuing the Bonds shall be as described in Section 53363.8(a) of the Act, and as otherwise described in the Fiscal Agent Agreement and in the closing certificates for the Bonds, including Bond Counsel fees and expenses, Disclosure Counsel fees and expenses, placement agent fee, Special Tax Consultant, Financing Consultant, escrow verification costs, initial fiscal agent fees, fees for credit enhancement and ratings on the Bonds, and costs of City staff incurred in connection with the sale and issuance of the Bonds. Section 2. Authorization of the Issuance of the Bonds. The City Council authorizes the issuance and sale of the Bonds in an aggregate principal amount that shall not exceed $3,100,000, and the City Manager (the "City Manager"), the Deputy City Manager (the "Deputy City Manager"), the Director of Finance (the "Director of Finance") of the City and such other designee of the City Manager (each of the City Manager, the Deputy City Manager, the Director of Finance and any such designee, an "Authorized Representative") are authorized and directed to take all steps and actions which are necessary to accomplish the issuance, sale and delivery of the Bonds pursuant to the authorization given by and the conditions specified in this resolution. The Mayor and the City Clerk of the City Council are authorized to execute the Bonds for and on behalf of the City and the District by their manual or facsimile signatures. The Bonds shall be dated as of their date of delivery pursuant to the Fiscal Agent Agreement. The last maturity date of the Bonds shall not be later than the last maturity date of any of the Prior Special Tax Bonds. 4 P73 Each Authorized Representative, acting on behalf of the City or the District, as applicable, is hereby authorized and directed to execute and deliver the final form of the various documents and instruments described in this Resolution, with such additions thereto or changes therein as such Authorized Representative may deem necessary and advisable; provided, however, that no additions or changes shall authorize an aggregate principal amount of the Bonds in excess of the amount specified in the preceding paragraph. The approval of such additions or changes shall be conclusively evidenced by the execution and delivery of such documents or instruments by an Authorized Representative, following consultation with and review by Best Best & Krieger LLP, as bond counsel. Section 3. Approval of Fiscal Agent Agreement. The Fiscal Agent Agreement which provides generally for (i) the authentication and delivery by the Fiscal Agent of the Bonds, (ii) the establishment and administration by the Fiscal Agent of certain funds and accounts for the benefit of the City and the owners of the Bonds, (iii) the payment by the Fiscal Agent of the principal of and interest on the Bonds from the Special Tax Revenues (as defined therein), (iv) the performance of other duties by the Fiscal Agent and (v) the documents to be delivered upon the delivery of the Bonds to the Purchaser, is approved in the form submitted to the City Council at the meeting at which this resolution is adopted. Section 4. Appointment of Fiscal Agent. Wells Fargo Bank, National Association is appointed as Fiscal Agent pursuant to the Fiscal Agent Agreement, to take any and all action provided therein to be taken by the Fiscal Agent. Section 5. Approval of Escrow Agreement. The Escrow Deposit and Trust Agreement (the "Escrow Agreement") which provides for (i) the defeasance and redemption of the Prior Special Tax Bonds, (ii) the creation and administration by the Escrow Agent of the Escrow Fund for the benefit of the owners of the Prior Special Tax Bonds, and (iii) the performance of other duties by the Escrow Agent, is approved in the form presented to the City Council at the meeting at which this resolution is adopted. Notwithstanding the preceding provisions of this section, as required by Section 53363.9 of the California Government Code, the amount of the proceeds of the sale of the Bonds and other amounts to be deposited in the Escrow Fund, and earnings from the investment thereof, shall be in an amount sufficient to pay the principal of and interest on the Prior Special Tax Bonds on March 1, 2014 and to pay the principal and redemption premium due on the Prior Special Tax Bonds on such date, and the designated costs of issuing the Bonds, as certified by a certified public accountant licensed to practice in the State of California. Section 6. Appointment of Escrow Agent. Wells Fargo Bank, National Association is appointed as Escrow Agent pursuant to the Escrow Agreement to take any and all action provided therein to be taken by the Escrow Agent. Section 7. Issuance of Bonds. The City Council approves and authorizes the issuance and direct sale of the Bonds to the Purchaser pursuant to the 5 P74 Fiscal Agent Agreement and the Term Letter, together with any changes therein or additions thereto which are deemed advisable by the City Manager, the Deputy City Manager or the Director of Finance, upon consultation with Bond Counsel. An Authorized Representative is authorized and directed to execute and deliver the final form of the Fiscal Agent Agreement on behalf of the City and the District upon the submission of an offer by the Purchaser to purchase the Bonds, which offer is acceptable to the City Manager, the Deputy City Manager or the Director of Finance and is consistent with the requirements of this resolution; provided that the interest rate on any maturity of the Bonds shall not exceed seven percent (7.00%) per annum; and the last maturity of date of the Bonds shall not be later than the last maturity date of the Prior Special Tax Bonds. No Authorized Representative shall approve the offer to purchase the Bonds, however, unless the total net interest cost to maturity of the Bonds plus the principal amount of the Bonds will be less than the total net interest cost to maturity with respect to the Prior Special Tax Bonds, plus the principal amounts of the Prior Special Tax Bonds, and before approving such offer, the Authorized Representative shall receive verbal verification from Fieldman Rolapp & Associates, as the Financial Advisor to the City 'and the District, that such a total net interest cost and principal amount with respect to the Bonds will be achieved. Section 8. Reserve Fund and Other Funds Related to the Prior Special Tax Bonds. The City Manager, the Deputy City Manager or the Director of Finance is authorized (i) to direct the fiscal agent for the Prior Special Tax Bonds, and said fiscal agent is authorized, to transfer the amount on deposit in the funds and accounts that are held by the fiscal agent pursuant to the fiscal agent agreement for the Prior Special Tax Bonds, including the reserve fund for the Prior Special Tax Bonds, to the Escrow Agent for deposit in the Escrow Fund to be used to defease and redeem the Prior Special Tax Bonds, . Section 9. Notice of Redemption. The City Manager, the Deputy City Manager or the Director of Finance is authorized and directed to cause to be provided for mailing, and the Fiscal Agent, in its capacity as fiscal agent for the Prior Special Tax Bonds is authorized to mail notice, of the redemption of Prior Special Tax Bonds to the registered owners thereof as required by Section 53365 of the California Government Code and the fiscal agent agreement for the Prior Special Tax Bonds. Pursuant to said Section 53365, the City Manager, the Deputy City Manager or the Director of Finance shall also provide for the mailing of, and the Fiscal Agent, as such fiscal agent, shall mail, notice of the redemption of the Prior Special Tax Bonds to the investment banking firm which was the original purchaser and underwriter of the Prior Special Tax Bonds. Section 11. Action. All actions heretofore taken by the City Manager, the Deputy City Manager, the Director of Finance and the other officers and agents of the City, acting for and on behalf of the City or the District, with respect to the establishment of the District, and the sale and issuance of the Bonds are hereby approved, confirmed, and ratified, and the proper officers of the City, acting for and on behalf of the City or the Community Facilities District, as applicable, are hereby authorized and directed to do 6 P75 any and all things and take any and all actions and execute any and all certificates, agreements, contracts, and other documents, which they, or any of them, may deem necessary or advisable in order to consummate the lawful issuance and delivery of the Bonds in accordance with the Act, this Resolution, the Fiscal Agent Agreement, the Escrow Agreement, and any certificate, agreement, contract, and other document described in the documents herein approved. Section 12. Conditions of Approval. The approvals, authorization and direction given by this resolution are conditioned upon the satisfaction of the requirements of Section 7 hereof with respect to the issuance and sale of the Bonds. The officers of the City designated above shall not take any action with respect to the execution and delivery of the Fiscal Agent Agreement and the Escrow Agreement, or the issuance, sale and delivery of the Bonds unless and until such conditions are satisfied; provided, however, that upon satisfaction of such conditions, this resolution shall be fully effective and shall be carried out by such officers without further approval or action of the City Council. The approvals, authorization and direction provided by this resolution shall continue, subject to the satisfaction of such conditions, until December 31, 2013, and the Bonds may be sold, and the Bonds, the Fiscal Agent Agreement and the Escrow Agreement, may be dated, entered into, executed and delivered or distributed, as appropriate, on any date selected by the City Manager, the Deputy City Manager or the Director of Finance and the Underwriter prior to said date. 7 P76 Section 13. Effective Date. This resolution shall take effect upon adoption and shall remain in effect until December 31, 2013, or if the Bonds are issued prior to said date, until all of the Bonds are paid at or redeemed prior to maturity. PASSED, APPROVED AND ADOPTED this day of September 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a regular meeting of said City Council held on , 2013. Executed this , at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk 60285.00019\8257689.3 8 P77 FISCAL AGENT AGREEMENT by and between CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 and WELLS FARGO BANK, NATIONAL ASSOCIATION, as Fiscal Agent and acknowledged and agreed to by ALLIANCE BANK OF ARIZONA, as the Original Purchaser Dated as of September 1, 2013 Relating to: City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 60285.00019\7762768.8 P78 TABLE OF CONTENTS Page FISCAL AGENT AGREEMENT 1 ARTICLE I STATUTORY AUTHORITY AND DEFINITIONS 2 Section 1.01. Authority for this Agreement 2 Section 1.02. Agreement for Benefit of Bondowners 2 Section 1.03. Definitions 3 ARTICLE 11 THE BONDS 9 Section 2.01. Principal Amounts; Designations 9 Section 2.02. Terms of Bonds 9 Section 2.03. Redemption 11 Section 2.04. Form of Bonds 13 Section 2.05. Execution of Bonds 13 Section 2.06. Transfer of Bonds 14 Section 2.07. Exchange of Bonds 14 Section 2.08. Bond Register 14 Section 2.09. Temporary Bonds 15 Section 2.10. Bonds Mutilated, Lost, Destroyed or Stolen 15 Section 2.11. Type and Nature of the Bonds; Limited Obligation 15 Section 2.12. Equality of Bonds and Pledge of Net Special Tax Revenues 16 Section 2.13. Description of Bonds; Interest Rates 16 Section 2.14. No Acceleration 16 Section 2.15. Additional Bonds 16 Section 2.16. Validity of the Bonds 17 Section 2.17. Book-Entry 17 ARTICLE III ISSUANCE OF BONDS 18 Section 3.01. Issuance and Delivery of the Bonds 18 Section 3.02. Application of Proceeds of Sale of the Bonds and Transfers from the Prior Special Tax Bonds 19 Section 3.03. Special Tax Fund 19 Section 3.04. Costs of Issuance Fund 21 Section 3.05. Administrative Expense Fund 21 60285.00019\7762768.8 _i_ P79 TABLE OF CONTENTS (continued) Page ARTICLE IV NET SPECIAL TAX REVENUES; BOND FUND 22 Section 4.01. Pledge of Net Special Tax Revenues 22 Section 4.02. Bond Fund 22 Section 4.03. [Reserved] 23 ARTICLE V OTHER COVENANTS OF THE DISTRICT 24 Section 5.01. Warranty 24 Section 5.02. Covenants 24 Section 5.03. Punctual Payment 24 Section 5.04. Limited Obligation 25 Section 5.05. Payment of Claims 25 Section 5.06. Extension of Time for Payment 25 Section 5.07. Against Encumbrances 25 Section 5.08. Books and Records 25 Section 5.09. Protection of Security and Rights of Owners 25 Section 5.10. Collection of Special Tax Revenues 25 Section 5.11. Further Assurances 26 Section 5.12. Tax Covenants 26 Section 5.13. Covenant to Foreclose 27 Section 5.14. Annual Reports to CDIAC 28 Section 5.15. Annual Reporting Requirements to Original Purchaser 28 Section 5.16. Public Access to Facilities 28 Section 5.17. Modification of Maximum Authorized Special Tax 28 Section 5.18. Covenant to Defend 29 ARTICLE VI INVESTMENTS; DISPOSITION OF INVESTMENT PROCEEDS; LIABILITY OF THE DISTRICT 29 Section 6.01. Deposit and Investment of Moneys in Funds 29 Section 6.02. Rebate Fund; Rebate to the United States 30 Section 6.03. Limited Obligation 30 Section 6.04. Liability of District 31 Section 6.05. Employment of Agents by District or the City 32 60285.00019\7762768.8 _jj_ P80 TABLE OF CONTENTS (continued) Page ARTICLE VII EVENTS OF DEFAULT AND REMEDIES OF BOND OWNERS 32 Section 7.01. Events of Default 32 Section 7.02. Remedies of Bond Owners 32 Section 7.03. Application of Special Taxes and Other Funds After Default 33 Section 7.04. Absolute Obligation of the District 33 Section 7.05. Termination of Proceedings 34 Section 7.06. Remedies Not Exclusive 34 Section 7.07. No Waiver of Default 34 ARTICLE VIII THE FISCAL AGENT 34 Section 8.01. Appointment of Fiscal Agent 34 Section 8.02. Liability of Fiscal Agent 35 Section 8.03. Information 36 Section 8.04. Notice to Fiscal Agent 36 Section 8.05. Compensation, Indemnification 37 ARTICLE IX MODIFICATION OR AMENDMENT OF THIS AGREEMENT 37 Section 9.01. Amendments Permitted 37 Section 9.02. Owners' Meetings 38 Section 9.03. Procedure for Amendment with Written Consent of Owners 38 Section 9.04. Disqualified Bonds 39 Section 9.05. Effect of Supplemental Agreement 39 Section 9.06. Endorsement or Replacement of Bonds Issued After Amendments 39 Section 9.07. Amendatory Endorsement of Bonds 39 ARTICLE X DEFEASANCE 40 Section 10.01. Defeasance 40 ARTICLE XI MISCELLANEOUS 41 Section 11.01. Benefits of Agreement Limited to Parties 41 Section 11.02. Cancellation of Bonds 41 Section 11.03. Successor is Deemed Included in All References to Predecessor 41 Section 11.04. Execution of Documents and Proof of Ownership by Owners 41 60285.00019\7762768.8 -111- P81 TABLE OF CONTENTS (continued) Page Section 11.05. Waiver of Personal Liability 42 Section 11.06. Notices to and Demands on District and Fiscal Agent 42 Section 11.07. Partial Invalidity 43 Section 11.08. Unclaimed Moneys 43 Section 11.09. Provisions Constitute Contract 43 Section 11.10. Future Contracts 43 Section 1 1.1 1. Further Assurances 43 Section 11.12. Applicable Law 43 Section 11.13. Conflict with Act 44 Section 11.14. Conclusive Evidence of Regularity 44 Section 11.15. Payment on Business Day 44 Section 11.16. Counterparts 44 EXHIBIT A FORM OF BOND A-1 60285.00019\7762768.8 -iv- P82 FISCAL AGENT AGREEMENT THIS FISCAL AGENT AGREEMENT (the "Agreement") is made and entered into as of September 1, 2013, by and between the City of Rancho Cucamonga Community Facilities District No. 2003-01 (the "District"), a community facilities district, organized and existing under and by virtue of the laws of the State of California, and Wells Fargo Bank, National Association, a national banking association organized and existing under the laws of the United States of America, as fiscal agent (the "Fiscal Agent"). WITNESSETH: WHEREAS, the City Council of the City of Rancho Cucamonga (the "City") has formed the District and designated Improvement Area No. 2 therein under the provisions of the Mello- Roos Community Facilities Act of 1982, as amended (Section 53311 et seq. of the California Government Code) (the "Act") and Resolution No. 03-031 of the City Council adopted on February 19, 2003; WHEREAS, the City Council is authorized under the Act and pursuant to Ordinance No. 699 to levy special taxes within Improvement Area No. 2 to pay for the costs of facilities provided by the District; WHEREAS, under the provisions of the Act, on February 19 , 2003, the City Council, acting as the legislative body of the District and Improvement Area No. 2, adopted Resolution No. 03-032 (the "Resolution") which resolution, among other matters, expressed the determination of the City Council of the necessity to issue special tax bonds in the maximum aggregate principal amount of$4,000,000 for Improvement Area No. 2 of the District secured by the special taxes; WHEREAS, on May 21, 2003, the City Council adopted Resolution No. 03-125 (the "Resolution") authorizing the issuance and sale of bonds for the District pursuant to the Fiscal Agent Agreement, dated as of July 1, 2003 (the "Prior Fiscal Agent Agreement"), by and between the City of Rancho Cucamonga, for and on behalf of the District, and Wells Fargo Bank, National Association, as fiscal agent, designated the "City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Bonds, Series 2003-B" (the "Prior Special Tax Bonds"), for the purpose of funding the acquisition, rehabilitation and construction of certain public improvements (defined in the Prior Fiscal Agent Agreement as the "Project"); WHEREAS, on August 7, 2003 the Prior Special Tax Bonds in the principal amount of $2,855,000 were issued; WHEREAS, on September 17, 2013, the City Council adopted Resolution No. 13-_ (the "Resolution of Issuance") authorizing the issuance and sale of bonds of the District pursuant to this Agreement designated "City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013" (the "Bonds"), for the purpose of financing the defeasance and refunding of the Prior Special Tax Bonds; 60285.00019\7762768.8 1 P83 WHEREAS, it is in the public interest and for the benefit of the City, the District, the persons responsible for the payment of special taxes and the owners of the Bonds that the District enter into this Agreement to provide for the issuance of the Bonds, the disbursement of proceeds of the Bonds, the disposition of the special taxes securing the Bonds, and the administration and payment of the Bonds; WHEREAS, all things necessary to cause the Bonds, when authenticated by the Fiscal Agent and issued as provided in the Act, the Resolution and this Agreement, to be legal, valid and binding and limited obligations in accordance with their terms, and all things necessary to cause the creation, authorization, execution and delivery of this Agreement and the creation, authorization, execution and issuance of the Bonds, subject to the terms hereof, have in all respects been duly authorized; NOW, THEREFORE, in order to secure the payment of the principal of, premium, if any, and the interest on all Bonds at any time issued and outstanding under this Agreement, according to their tenor, and to secure the performance and observance of all the covenants and conditions therein and herein set forth, and to declare the terms and conditions upon and subject to which the Bonds are to be issued and received, and in consideration of the premises and of the mutual covenants herein contained and of the purchase and acceptance of the Bonds by the holders thereof, and for other valuable considerations, the receipt of which is hereby acknowledged, the District does hereby covenant and agree with the Fiscal Agent, for the benefit of the respective holders from time to time of the Bonds, as follows: ARTICLE I STATUTORY AUTHORITY AND DEFINITIONS Section 1.01. Authority for this Agreement. This Agreement is entered into pursuant to the provisions of the Act and the Resolution. Section 1.02. Agreement for Benefit of Bondowners. The provisions, covenants and agreements herein set forth to be performed by or on behalf of the District shall be for the equal benefit, protection, and security of the Owners from time to time. In consideration of the acceptance of the Bonds by the Owners thereof, this Agreement shall be deemed to be and shall constitute a contract between the District and the Owners; and the covenants and agreements herein set forth to be performed by the District shall be for the equal and proportionate benefit, security, and protection of all Owners of the Bonds without preference, priority or distinction as to security or otherwise of any of the Bonds over any of the others by reason of the number or date thereof or the time of•sale, execution, or delivery thereof, or otherwise for any cause whatsoever, except as expressly provided therein or herein. All of the Bonds, without regard to the time or times of their issuance or maturity, shall be of equal rank without preference, priority or distinction of any of the Bonds over any other thereof, except as expressly provided in or permitted by this Agreement. The Fiscal Agent may become the Owner of any of the Bonds in its own or any other capacity with the same rights it would have if it were not Fiscal Agent. 60285.00019\7762768.8 2 P84 Section 1.03. Definitions. Unless the context otherwise requires, the terms defined in this Section 1.03 shall, for all purposes of this Agreement, of any Supplemental Agreement, and of any certificate, opinion or other document herein mentioned, have the meanings herein specified. All references herein to "Articles," "Sections" and other subdivisions are to the corresponding Articles, Sections or subdivisions of this Agreement, and the words "herein," "hereof," "hereunder" and other words of similar import refer to this Agreement as a whole and not to any particular Article, Section or subdivision hereof. "Act" means the Mello-Roos Community Facilities Act of 1982, as amended, being Sections 53311 et seq. of the California Government Code. "Action" shall have the meaning given to such term in Section 10.01(e) hereof. "Administrative Expense Fund" means the fund by that name established by Section 3.05 hereof. "Administrative Expenses" means any or all of the following: the fees and expenses of the Fiscal Agent (including the fees and expenses of its counsel), the expenses of the City, acting for and on behalf of the District, or the District in carrying out its duties hereunder (including, but not limited to, the levying and collection of the Special Taxes, complying with the disclosure provisions of the Act, the Continuing Disclosure Agreement and this Agreement, including those related to public inquiries regarding the Special Tax and disclosures to Bondowners and the Original Purchaser); the costs of the City and the District or their designees related to an appeal of the Special Tax; any costs of the City and the District (including fees and expenses of counsel) to defend the first lien on and pledge of the Special Taxes to the payment of the Bonds or otherwise in respect of litigation relating to the District or the Bonds or with respect to any other obligations of the District, the salaries of City staff directly related to the carrying out by the City, for and on behalf of the District, the District's obligations hereunder and a proportionate amount of City general administrative overhead related thereto allocable to the Bonds; and all other costs and expenses of the City, the District, and the Fiscal Agent incurred in connection with the discharge of their respective duties hereunder, and in the case of the City, in any way related to the administration of the District and all actual costs and expenses incurred in connection with the administration of the Bonds. "Agreement" means this Fiscal Agent Agreement, as it may be amended or supplemented from time to time by any Supplemental Agreement adopted pursuant to the provisions hereof. "Annual Debt Service" means, for each Bond Year, the sum of(i) the interest due on the Outstanding Bonds in such Bond Year, and (ii) the principal amount of the Outstanding Bonds scheduled to be paid in such Bond Year. "Auditor" means the auditor/tax collector of the County of San Bernardino. "Authorized Officer" means the City Manager, Assistant City Manager, Deputy City Manager, Director of Finance, or City Clerk of the City, or any other officer or employee authorized by the City Council of the City or by an Authorized Officer to undertake the action referenced in this Agreement as required to be undertaken by an Authorized Officer. 60285.00019\7762768.8 3 P85 "Bank" shall have the meaning given to such term in Section 10.01(d) hereof. "Bank Agreements" shall have the meaning given to such term in Section 10.01(d) hereof. "Bond Counsel" means (i) Best Best & Krieger LLP; or (ii) any attorney or firm of attorneys acceptable to the District and nationally recognized for expertise in rendering opinions as to the legality and tax-exempt status of securities issued by public entities. "Bond Fund" means the fund by that name established by Section 4.02A hereof. "Bond Year" means the one-year period beginning on September 2 in each year and ending on September 1 in the following year except that the first Bond Year shall begin on the Closing Date and end on September 1, 2014. "Bonds" means the City of Rancho Cucamonga Community Facilities District No. 2003- 01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013, authorized by, and at any time Outstanding pursuant hereto. "Business Day" means a day which is not a Saturday, Sunday, or legal holiday on which banking institutions in the State of California, or in any state in which the Principal Office of the Trustee is located, or the New York Stock Exchange are closed. If any payment hereunder is due on a day which is not a Business Day, such payment shall be made on the next succeeding Business Day with the same effect as if made on such previous day. "CDIAC" means the California Debt and Investment Advisory Commission of the office of the State Treasurer of the State of California or any successor agency or bureau thereto. "City" means the City of Rancho Cucamonga, California. "City Council" means the City Council of the City, acting in its capacity as the legislative body of the District. "Close-out Amount" means, with respect to the Hedging Agreement, the amount, as of any date of optional redemption pursuant to Section 3.01(a) hereof, of the losses or costs, as determined by the Hedge Provider, that are or would be incurred under then prevailing circumstances (expressed as a positive number) or the amount, as of such date of optional redemption pursuant to Section 3.01(a) hereof, of the gains, as determined by the Hedge Provider, that are or would be realized under then prevailing circumstances (expressed as a negative number) in replacing, or in providing the economic equivalent of, the material terms of the Hedging Agreement, including the payments and deliveries by the parties to the Hedging Agreement with respect thereto that, but for the occurrence of the applicable date fixed for redemption of the Bonds, would have been required after that date. "Closing Date" means the date upon which there is a physical delivery of the Bonds in exchange for the amount representing the purchase price of the Bonds by the Original Purchaser. 60285.00019\7762768.8 4 P86 "Code" means the Internal Revenue Code of 1986 as in effect on the date of issuance of the Bonds or (except as otherwise referenced herein) as it may be amended to apply to obligations issued on the date of issuance of the Bonds, together with applicable proposed, temporary and final regulations promulgated, and applicable official public guidance published, under the Code. "Continuing Disclosure Certificate" means that certain Continuing Disclosure Certificate relating to the Bonds, executed on the Closing Date by City, as originally executed and as it may be amended from time to time in accordance with the terms thereof. "Costs of Issuance" means items of expense payable or reimbursable directly or indirectly by the District and related to the authorization, sale and issuance of the Bonds, which items of expense shall include, but not be limited to, printing costs, costs of reproducing and binding documents, including but not limited to the preliminary official statement and official statement regarding the Bonds, closing costs, filing and recording fees, initial fees and charges of the Fiscal Agent including its first annual administration fee and the fees of its counsel, expenses incurred by the District in connection with the issuance of the Bonds, legal fees and charges, including the fees of Bond Counsel and Disclosure Counsel, financial advisor's fees, charges for authentication, transportation and safekeeping of the Bonds and other costs, charges and fees in connection with the foregoing. "County" means the County of San Bernardino, California. "Debt Service" means the scheduled amount of interest and amortization of principal payable on the Bonds during the period of computation, excluding amounts scheduled during such period which relate to principal which has been retired before the beginning of such period. "Defeasance Obligations" means those obligations described in paragraph A. of the definition of Permitted Investments. "Director of Finance" means the Director of Finance of the City. "District" means the City of Rancho Cucamonga Community Facilities District No. 2003-01 formed pursuant to the Resolution of Formation. "District Documents" shall have the meaning given such term in Section 10.01(c) hereof. "DTC" means the Depository Trust Company. "Escrow Agent" means Wells Fargo Bank, National Association, acting as escrow agent under the Escrow Agreement. "Escrow Agreement" means that Escrow Agreement Deposit and Trust Agreement dated as of September 1, 2013 by and between the District and the Escrow Agent relating to defeasance of the Prior Special Tax Bonds. "Fair Market Value" means the price at which a willing buyer would purchase the investment from a willing seller in a bona fide, arm's length transaction (determined as of the 60285.00019\7762768.8 5 P87 date the contract to purchase or sell the investment becomes binding) if the investment is traded on an established securities market (within the meaning of section 1273 of the Code) and, otherwise, the term "Fair Market Value" means the acquisition price in a bona fide arm's length transaction (as referenced above) if(i) the investment is a certificate of deposit that is acquired in accordance with applicable regulations under the Code; (ii) the investment is an agreement with specifically negotiated withdrawal or reinvestment provisions and a specifically negotiated interest rate (for example, a guaranteed investment contract, a forward supply contract or other investment agreement) that is acquired in accordance with applicable regulations under the Code; (iii) the investment is a United States Treasury Security - State and Local Government Series that is acquired in accordance with applicable regulations of the United States Bureau of Public Debt; or (iv) any commingled investment fund in which the City and related parties do not own more than a ten percent (10%) beneficial interest therein if the return paid by the fund is without regard to the source of the investment. "Fiscal Agent" means the Fiscal Agent appointed by the District and acting as an independent fiscal agent with the duties and powers herein provided, its successors and assigns, and any other corporation or association which may at any time be substituted in its place, as provided in Section 8.01. "Fiscal Year" means the twelve-month period extending from July 1 in a calendar year to June 30 of the succeeding year, both dates inclusive. "Hedge Provider" means BMO Capital Markets, the counterparty to the Hedging Agreement with the Original Purchaser. "Hedging Agreement" means that certain interest rate swap agreement entered into by the Original Purchaser and the Hedge Provider, with an effective date of , 2013, BMO Reference No. , in connection with the Original Purchaser's purchase of the Bonds and designed to protect the Original Purchaser against fluctuations in interest rates, as such agreement may be supplemented or amended from time to time, and any agreement in replacement thereof, which supplement, amendment, or replacement shall be made only with the prior written consent of the District, which consent shall not be unreasonably withheld. "Independent Accountant" means any nationally recognized firm of certified public accountants or firm of such accountants duly licensed or registered or entitled to practice and practicing as such under the laws of the State, appointed by the City, acting for and on behalf of the District, and who, or each of whom: (1) is in fact independent and not under domination of the City or the District; (2) does not have any substantial interest, direct or indirect, with the City or the District; and (3) is not connected with the City or the District as an officer or employee of the City or the District, but who may be regularly retained to make reports to the City or the District. 60285.00019\7762768.8 6 P88 "Independent Financial Consultant" means any financial consultant or firm of such financial consultants appointed by the City, acting for and on behalf of the District, and who, or each of whom: (1) is judged by the City to have experience with respect to the financing of public capital improvement projects; (2) is in fact independent and not under the domination of the City or the District; (3) does not have any substantial interest, direct or indirect, with the City or the District; and (4) is not connected with the City, or the District as an officer or employee of the City or the District, but who may be regularly retained to make reports to the City, or the District. "Interest Payment Dates" means March 1 and September 1 of each year, commencing March 1, 2014. "Investment Earnings" means all interest earned and any gains and losses on the investment of moneys in any fund or account created by this Agreement. "Letter of Representations" means a letter substantially in the form attached hereto as Exhibit E delivered by each purchaser of the Bonds to the District to the effect, among other things, that such purchaser (a) has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and risks of the Bonds, (b) is acquiring the Bonds for its own account for the purpose of investment and not with a view to the distribution thereof, and (c) has no present intention of selling, negotiating, transferring, or otherwise disposing of the Bonds so purchased. "Material Adverse Effect" means an event or occurrence which adversely affects in a material manner (a) the District or the business, facilities, or operations of the District, (b) the ability of the District to meet or perform its obligations under this Fiscal Agent Agreement on a timely basis, (c) the validity or enforceability of this Fiscal Agent Agreement. "Maximum Annual Debt Service" means the largest Annual Debt Service for any Bond Year after the calculation is made through the final maturity date of any Outstanding Bonds. "Net Special Tax Revenues" means, for each Fiscal Year, all Special Tax Revenues received by the District less an amount equal to the Priority Administrative Expenses Amount. "Officer's Certificate" means a written certificate of the District or the City signed by an Authorized Officer of the City. "Ordinance" means an ordinance of the City levying the Special Taxes, including Ordinance No. 699, adopted by the City Council on , 2003. 60285.00019\7762768.8 7 P89 "Original Purchaser"means the Alliance Bank of Arizona, a division of Western Alliance Bancorporation, an Arizona Corporation, and its successors and assigns. "Outstanding," means (subject to the provisions of Section 9.04), when used as of any particular time with reference to Bonds, all Bonds except: (i) Bonds theretofore canceled by the Fiscal Agent or surrendered to the Fiscal Agent for cancellation; (ii) Bonds paid or deemed to have been paid within the meaning of Section 10.01; and (iii) Bonds in lieu of or in substitution for which other Bonds shall have been authorized, executed, issued, and delivered by the District pursuant to this Agreement or any Supplemental Agreement. "Owner" or "Bondowner" means any person who shall be the registered owner of any Outstanding Bond, including, without limitation, the Original Purchaser. "Penalties and Interest" means any penalties or interest in excess of the interest payable on the Bonds collected in connection with delinquent Special Taxes. "Penalties and Interest Account" means the account by that name within the Special Tax Fund pursuant to Section 3.03D hereof. "Permitted Investments" shall have the meaning given such term in Exhibit B hereto. "Person" means an individual, corporation, firm, association, partnership, trust, or other legal entity or group of entities, including a governmental entity or any agency or political subdivision thereof "Prepayments" means Special Tax Revenues identified to the Fiscal Agent by an Authorized Officer as representing a prepayment of the Special Tax pursuant to the RMA. "Principal Office" means the principal corporate trust office of the Fiscal Agent as may be designated from time to time by the Fiscal Agent in writing to the District initially set forth in Section 11.06 hereof. "Prior Fiscal Agent Agreement" means the Fiscal Agent Agreement, dated as of July 1, 2003, by and between the District and Wells Fargo Bank, National Association, as fiscal agent, pertaining to the Prior Special Tax Bonds. "Prior Special Tax Bonds" means the outstanding City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Bonds, Series 2003-B. "Priority Administrative Expense Amount" means an annual amount equal to $12,190.00 for fiscal year 2013-14 subject to escalation by 2% each fiscal year thereafter commencing July 1, 2014, or such lesser amount as may be designated by written instruction from an Authorized Officer of the District to be allocated as the first priority of Special Taxes received each Fiscal Year for the payment of Administrative Expenses allocated to the Bonds. "Project" shall have the meaning given such term in the Prior Fiscal Agent Agreement. 60285.00019\7762768.8 8 P90 "Rebate Certificate" means the certificate delivered by the District upon the delivery of the Bonds relating to Section 148 of the Code, or any functionally similar replacement certificate. "Rebate Fund" means the fund by that name established by Section 6.02 hereof "Record Date" means the fifteenth day of the month next preceding the month of the applicable Interest Payment Date. "Resolution of Formation" means Resolution No. 03-031, adopted by the City Council on February 19, 2003. "Resolution of Issuance" shall have the meaning given such term in the recitals hereto. "RMA" means the Rate and Method of Apportionment of the Special Tax for the District approved by the qualified electors within Improvement Area No. 2 of the District at a special election held on February 19, 2003. "Special Tax Fund" means the fund by that name established by Section 3.03A hereof. "Special Tax Revenues" means the proceeds of the Special Taxes received by the District including any scheduled payments and any prepayments thereof, interest thereon and proceeds of the redemption or sale of property sold as a result of foreclosure of the lien of the Special Taxes to the amount of said lien and interest and penalties thereon. Notwithstanding the foregoing, "Special Tax Revenues" does not include Penalties and Interest. "Special Taxes" means the special taxes levied within Improvement Area No. 2 of the District pursuant to the Act, the RMA, the Ordinance, and this Agreement. "Supplemental Agreement" means an agreement the execution of which is authorized by a resolution which has been duly adopted by the City Council under the Act and which agreement is amendatory of or supplemental to this Agreement, but only if and to the extent that such agreement is specifically authorized hereunder. "Treasurer" means the person who is acting in the capacity as treasurer or finance director to the City or the designee of either such officer. ARTICLE II THE BONDS Section 2.01. Principal Amounts; Designations. Bonds in the aggregate principal amount of Dollars ($ ) are hereby authorized to be issued by the District under and subject to the terms of the Resolution of Issuance and this Agreement, the Act and other applicable laws of the State of California. The Bonds shall be designated "City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013." This Agreement constitutes a continuing agreement of the District with the Owners from time to time of the 60285.00019A7762768.8 9 P91 Bonds to secure the full payment of the principal of, premium, if any, and interest on all such Bonds subject to the covenants, provisions, and conditions herein contained. Section 2.02. Terms of Bonds. A. Form; Denominations. The Bonds shall be issued as fully registered bonds without coupons in the denomination of $100,000 or any integral multiple of$5,000 in excess thereof Notwithstanding the foregoing, the Bonds may be redeemed in the principal amount of $5,000 or any integral multiple thereof pursuant to Section 3.01(b) hereof provided that the Bonds that remain Outstanding after any such redemption shall be in authorized denominations of$100,000 or any integral multiple of$5,000 in excess thereof. The Bonds shall be lettered and numbered in a customary manner as determined by the Fiscal Agent. B. Date of the Bonds. The Bonds shall be dated the Closing Date. C. Maturities, Interest Rates. The Bonds shall be issued as one term Bond in the aggregate principal amount of$ , which Bond shall mature and be payable on September 1, 2033 and shall bear interest at the rate of percent L. %) per annum. D. Interest. The Bonds shall bear interest at the rates set forth above payable five (5) days preceding the Interest Payment Dates in each year. Interest shall be calculated on the basis of a 360-day year composed of twelve 30-day months. Each Bond shall bear interest from the Interest Payment Date next preceding the date of authentication thereof unless (i) it is authenticated on an Interest Payment Date, in which event it shall bear interest from such date of authentication; or (ii) it is authenticated prior to an Interest Payment Date and after the close of business on the Record Date preceding such Interest Payment Date, in which event it shall bear interest from such Interest Payment Date; or (iii) it is authenticated prior to the Record Date preceding the first Interest Payment Date, in which event it shall bear interest from the Closing Date; provided, however, that if at the time of authentication of a Bond, interest is in default thereon, such Bond shall bear interest from the Interest Payment Date to which interest has previously been paid or made available for payment thereon. E. Method of Payment. Interest on the Bonds (including the final interest payment upon maturity or earlier redemption) is payable by check or draft of the Fiscal Agent mailed at least five (5) days preceding the Interest Payment Dates by first class mail to the registered Owner thereof at such registered Owner's address as it appears on the registration books maintained by the Fiscal Agent at the close of business on the Record Date preceding the Interest Payment Date, or by wire transfer made on such Interest Payment Date upon instructions of any Owner of$1,000,000 or more in aggregate principal amount of Bonds. The principal of the Bonds and any premium on the Bonds are payable in lawful money of the United States of America upon surrender of the Bonds at the Principal Office of the Fiscal Agent. 60285.00019\7762768.8 10 P92 All Bonds paid by the Fiscal Agent pursuant to this Section shall be canceled by the Fiscal Agent. The Fiscal Agent shall destroy the canceled Bonds and issue a certificate of destruction thereof to the District. Section 2.03. Redemption. A. Optional Redemption. The Bonds or any portion of the principal thereof, in the principal amount of $100,000 or any integral multiple of $5,000 in excess thereof, may be redeemed, at the option of the City from any source of funds (excluding Prepayments transferred from the Prepayment Account of the Bond Service Fund) on any date, subject to the restrictions upon refunding of bonds specified in the Act, by giving notice as provided in Section 2.03D hereof, causing the Fiscal Agent to give notice as provided by Section 2.03E hereof and by paying the redemption price equal to the principal amount of the Bonds to be redeemed, plus accrued interest to the date of redemption, plus or minus the Close-out Amount. B. Mandatory Redemption from the Prepayment of Special Taxes. The Bonds shall be subject to redemption on any Interest Payment Date, prior to maturity, as a whole or in part from such maturities, as are selected by the District, from Prepayments of Special Taxes at the following redemption prices (expressed as percentages of the principal amount of the Bonds to be redeemed), together with accrued interest thereon to the date of redemption; provided, however, that the Bonds that remain Outstanding after any such redemption pursuant to this Section 2.03B shall be in authorized denominations of $100,000 or any integral multiple of $5,000 in excess thereof: Redemption Date Redemption Price March 1, 2014 through September I, 2033 103% C. Mandatory Sinking Fund Redemption. The Bonds maturing on September 1, 2033, shall be called before maturity and redeemed, from the sinking fund payments that have been deposited into the Bond Service Fund, on September 1, 2014, and on each September 1 thereafter prior to maturity, in accordance with the schedule of sinking fund payments set forth below. The Bonds so called for redemption shall be selected by the Fiscal Agent by lot and shall be redeemed at a redemption price for each redeemed Bond equal to the principal amount thereof, plus accrued interest to the redemption date, without premium, as follows: BONDS MATURING SEPTEMBER 1, 2033 Redemption Date (September 1) Principal Amount 2014 2015 2016 2017 60285.00019\7762768.8 j] P93 Redemption Date (September 1) Principal Amount 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 In the event of a partial optional redemption or special mandatory redemption of any Bonds maturing on September 1, 2035, pursuant to Section 2.03A or 2.03B hereof, each of the remaining Sinking Fund Payments for such Bonds, as described above, will be reduced, as nearly as practicable, on a pro rata basis, provided that the reductions shall be made in multiples of not less than $5,000. D. Notice to Fiscal Agent and Others. 1. The Director of Finance shall notify the Fiscal Agent of the Bonds to be called for redemption upon Prepayment of Special Taxes in amounts sufficient therefor, or whenever sufficient surplus funds are available therefor in the Bond Service Fund. The Fiscal Agent shall select Bonds for retirement in such a way that the ratio of Outstanding Bonds to issued Bonds shall be approximately the same in each annual series or maturity insofar as possible. Within each annual series or maturity, the Fiscal Agent shall select Bonds for retirement randomly by lot. The Director of Finance shall give the Fiscal Agent written notice of the aggregate amount of Bonds and maturities to be redeemed pursuant to Section 2.03B hereof not less than thirty (30) days prior to the applicable redemption date. 2. The Director of Finance shall give the Fiscal Agent and the Original Purchaser written notice of the aggregate amount of Bonds and maturities that the District has preliminarily determined to redeem pursuant to Section 2.03A hereof not less than thirty (30) days prior to the applicable proposed redemption date. 60285.00019A7762768.8 12 P94 3. On the same date that the notice described in paragraph 2 above is provided to the Fiscal Agent and the Original Purchaser, the Director of Finance shall direct the Original Purchaser to request from the Hedge Provider a determination of the Close-out Amount as of the Business Day that such request is received by the Hedge Provider. The Original Purchaser shall provide such request to the Hedge Provider within one (1) Business Day after receipt the of the direction from the Director of Finance described in the previous sentence and the Original Purchaser shall provide such Close-out Amount as determined by the Hedge Provider to the Director of Finance within two (2) Business Days after the date that the notice described in paragraph 2 above was provided to the Fiscal Agent and the Original Purchaser. Based on the Close-out Amount provided to the Director of Finance, the District will decide whether to proceed with the optional redemption pursuant to Section 2.03A hereof. Within four (4) Business Days after the date that the notice described in paragraph 2 above was provided to the Fiscal Agent and the Original Purchaser, the Director of Finance shall notify the Original Purchaser of its acceptance or rejection of such amount and shall immediately thereafter direct the Fiscal Agent either to provide or to not provide written notice of redemption to the Owners in accordance with Section 2.03E hereof. Unless the notice of proposed redemption described in paragraph 2 above is terminated within four (4) Business Days after the date such notice is given to the Fiscal Agent and the Original Purchaser, the optional redemption described in Section 2.03A hereof shall occur on the date set forth in such notice. The District understands that the Close-out Amount is subject to change based on market conditions until the date that the Hedging Agreement is terminated. 4. If the District elects to proceed with the optional redemption pursuant to Section 2.03A hereof, on any Business Day prior to the redemption date, the District may instruct the Original Purchaser to terminate the Hedging Agreement in an amount associated with the principal amount of Bonds to be redeemed . Such request must be received by 10:00 a.m. on the day the District desires that the Hedging Agreement be terminated. By 1:00 p.m. on that same day, the Original Purchaser shall provide the District with the final Close-out Amount. If District has not instructed the Original Purchaser to terminate the Hedging Agreement on or before the Business Day immediately prior to the redemption date, the Original Purchase will terminate the Hedging Agreement on such date. 5. Any Close-out Amount to be paid by the Original Purchaser to the Hedge Provider will be applied to increase the redemption price of the Bonds. Any Close-out Amount to be received by the Original Purchaser from the Hedge Provider will be applied to reduce the redemption price of the Bonds. Any Close-out Amount to be paid by the Original Purchaser to the Hedge Provider will be due and payable to the Hedge Provider on the second Business Day following the termination of the Hedging Agreement. The Original Purchaser will pay the Close-out Amount to the Hedge Provider and will charge the District interest, at the interest rate then accruing on the Bonds, on such amount paid through the redemption date of the Bonds. E. Redemption Procedure by Fiscal Agent. The Fiscal Agent shall cause notice of any redemption to be mailed by first class mail, postage prepaid, at least thirty (30) days but not more than sixty (60) days prior to the date fixed for redemption, to the respective registered Owners of any Bonds designated for redemption, at their addresses appearing on the Bond registration books in the Principal Office of the Fiscal Agent; but such mailing shall not be a 60285.00019\7762768.8 13 P95 condition precedent to such redemption and failure to mail or to receive any such notice, or any defect therein, shall not affect the validity of the proceedings for the redemption of such Bonds. Such notice shall state the redemption date and the redemption price and, if less than all of the then Outstanding Bonds are to be called for redemption, shall designate the Bond numbers of the Bonds to be redeemed by giving the individual Bond number of each Bond to be redeemed or shall state that all Bonds between two stated Bond numbers, both inclusive, are to be redeemed or that all of the Bonds of one or more maturities have been called for redemption, shall state as to any Bond called in part the principal amount thereof to be redeemed, and shall require that such Bonds be then surrendered at the Principal Office of the Fiscal Agent for redemption at the said redemption price, and shall state that further interest on such Bonds will not accrue from and after the redemption date. The cost of mailing any such redemption notice and any expenses incurred by the Fiscal Agent in connection therewith shall be paid by the District. Upon the payment of the redemption price of Bonds being redeemed, each check or other transfer of funds issued for such.purpose shall, to the extent practicable, bear the Bond number identifying, by issue and maturity, the Bonds being redeemed with the proceeds of such check or other transfer. The District shall have the right to rescind any notice of redemption for any optional or mandatory redemption pursuant to Section 2.03A or Section 2.03B hereof, on or prior to the date fixed for redemption. Any notice of optional redemption shall be cancelled and annulled if for any reason funds will not be or are not available on the date so fixed for redemption for the payment in full of the Bonds then called for redemption, and such cancellation shall not constitute an Event of Default hereunder. The Fiscal Agent shall have no liability to the Owners or any other party related to or arising from such rescission of redemption. The Fiscal Agent shall mail notice of such recession of redemption in the same manner as the original notice of redemption. Whenever provision is made in this Agreement for the redemption of less than all of the Bonds or any given portion thereof, the Fiscal Agent shall select the Bonds to be redeemed, from all Bonds or such given portion thereof not previously called for redemption, among maturities as specified by the District in a written certificate delivered to the Fiscal Agent, and by lot within a maturity in any manner which the District in its sole discretion shall deem appropriate and fair. In providing such certificate, the District shall provide for the redemption of Bonds such that the remaining Debt Service payable on the Bonds shall remain level as possible. Upon surrender of Bonds redeemed in part only, the District shall execute and the Fiscal Agent shall authenticate and deliver to the registered Owner, at the expense of the District, a new Bond or Bonds, of the same Series and maturity, of authorized denominations in aggregate principal amount equal to the unredeemed portion of the Bond or Bonds. F. Effect of Redemption. From and after the date fixed for redemption, if funds available for the payment of the principal of, and interest and any premium on, the Bonds so called for redemption shall have been deposited in the Bond Fund, such Bonds so called shall cease to be entitled to any benefit under this Agreement other than the right to receive payment 60285.00019\7762768.8 14 P96 of the redemption price, and no interest shall accrue thereon on or after the redemption date specified in such notice. All Bonds redeemed and purchased by the Fiscal Agent pursuant to this Section shall be canceled by the Fiscal Agent. The Fiscal Agent shall destroy the canceled Bonds and, upon written request of the District, issue a certificate of destruction thereof to the District. Section 2.04. Form of Bonds. The Bonds, the form of Fiscal Agent's certificate of authentication and the form of assignment, to appear thereon, shall be substantially in the forms, respectively, set forth in Exhibit A attached hereto and by this reference incorporated herein, with necessary or appropriate variations, omissions and insertions, as permitted or required by this Agreement, the Resolution, and the Act. The Bonds of any other Series and the form of the certificate of authentication and assignment to appear thereon shall be in such form or forms as may be specified in the Supplemental Agreement creating such Series of Bonds. Section 2.05. Execution of Bonds. The Bonds shall be executed on behalf of the District by the manual or facsimile signatures of the Mayor and City Clerk, who are in office on the date of adoption of this Agreement or at any time thereafter. The Bonds shall then be delivered to the Trustee for authentication. If any officer whose signature appears on any Bond ceases to be such officer before delivery of the Bonds to the Owner, such signature shall nevertheless be as effective as if the officer had remained in office until the delivery of the Bonds to the Owner. Any Bond may be signed and attested on behalf of the District by such persons as at the actual date of the execution of such Bond shall be the proper officers of the District although at the nominal date of such Bond any such person shall not have been such officer of the District. Only such Bonds as shall bear thereon a certificate of authentication in substantially the form set forth in Exhibit A, executed and dated by the Fiscal Agent, shall be valid or obligatory for any purpose or entitled to the benefits of this Agreement, and such certificate of authentication of the Fiscal Agent shall be conclusive evidence that the Bonds registered hereunder have been duly authenticated, registered and delivered hereunder and are entitled to the benefits of this Agreement. Section 2.06. Transfer of Bonds. Any Bond may, in accordance with its terms, be transferred, in whole or in part, upon the books required to be kept pursuant to the provisions of Section 2.08 by the person in whose name it is registered, in person or by his duly authorized attorney, upon surrender of such Bond for cancellation, accompanied by delivery of a duly written instrument of transfer in substantially the form set forth in Exhibit E hereto. The cost for any services rendered or any expenses incurred by the Fiscal Agent in connection with any such transfer shall be paid by the District. The Fiscal Agent shall collect from the Owner requesting such transfer any tax or other governmental charge required to be paid with respect to such transfer. Whenever any Bond or Bonds shall be surrendered for transfer, the District shall execute and the Fiscal Agent shall authenticate and deliver a new Bond or Bonds, for like aggregate principal amount. 60285.00019\7762768.8 15 P97 No transfers of Bonds shall be required to be made (i) fifteen (15) days prior to the date established by the Fiscal Agent for selection of Bonds for redemption; (ii) with respect to a Bond after such Bond has been selected for redemption; or (iii) between the 15th day of the month next preceding any Interest Payment Date and such Interest Payment Date. Section 2.07. Exchange of Bonds. Bonds may be exchanged at the Principal Office of the Fiscal Agent for a like aggregate principal amount of Bonds of authorized denominations and of the same maturity. The cost for any services rendered or any expenses incurred by the Fiscal Agent in connection with any such exchange shall be paid by the District. The Fiscal Agent shall collect from the Owner requesting such exchange any tax or other governmental charge required to be paid with respect to such exchange. No exchanges of Bonds shall be required to be made (i) fifteen (15) days prior to the date established by the Fiscal Agent for selection of Bonds for redemption; (ii) with respect to a Bond after such Bond has been selected for redemption; or (iii) between the 15th day of the month next preceding any Interest Payment Date and such Interest Payment Date. Section 2.08. Bond Register. The Fiscal Agent will keep or cause to be kept, at its Principal Office sufficient books for the registration and transfer of the Bonds which books shall show the number, date, amount, rate of interest and last known Owner of each Bond and shall at all times be open to inspection by the District or the City during regular business hours upon reasonable notice; and, upon presentation for such purpose, the Fiscal Agent shall, under such reasonable regulations as it may prescribe, register or transfer or cause to be registered or transferred, on said books, the ownership of the Bonds as hereinbefore provided. The District and the Fiscal Agent will treat the Owner of any Bond whose name appears on the Bond register as the absolute Owner of such Bond for any and all purposes, and the District and the Fiscal Agent shall not be affected by any notice to the contrary. The District and the Fiscal Agent may rely on the address of the Bond Owner as it appears in the Bond register for any and all purposes. Section 2.09. Temporary Bonds. The Bonds may be initially issued in temporary form exchangeable for definitive Bonds when ready for delivery. The temporary Bonds may be printed, lithographed or typewritten, shall be of such authorized denominations as may be determined by the District, and may contain such reference to any of the provisions of this Agreement as may be appropriate. Every temporary Bond shall be executed by the District upon the same conditions and in substantially the same manner as the definitive Bonds. If the District issues temporary Bonds it will execute and furnish definitive Bonds without delay and thereupon the temporary Bonds shall be surrendered, for cancellation, in exchange for the definitive Bonds at the Principal Office of the Fiscal Agent or at such other location as the Fiscal Agent shall designate, and the Fiscal Agent shall authenticate and deliver in exchange for such temporary Bonds an equal aggregate principal amount of definitive Bonds of authorized denominations. Until so exchanged, the temporary bonds shall be entitled to the same benefits under this Agreement as definitive Bonds authenticated and delivered hereunder. Section 2.10. Bonds Mutilated, Lost, Destroyed or Stolen. If any Bond shall become mutilated, the District, at the expense of the Owner of said Bond, shall execute, and the Fiscal 60285.00019\7762768.8 16 P98 Agent shall authenticate and deliver, a new Bond of like tenor and principal amount in exchange and substitution for the Bond so mutilated, but only upon surrender to the Fiscal Agent of the Bond so mutilated. Every mutilated Bond so surrendered to the Fiscal Agent shall be canceled by it and destroyed by the Fiscal Agent, who shall deliver a certificate of destruction thereof to the District. If any Bond shall be lost, destroyed or stolen, evidence of such loss, destruction or theft may be submitted to the Fiscal Agent and, if such evidence be satisfactory to it and indemnity for the District and the Fiscal Agent satisfactory to the Fiscal Agent shall be given, the District, at the expense of the Owner, shall execute, and the Fiscal Agent shall authenticate and deliver, a new Bond of like tenor and principal amount in lieu of and in substitution for the Bond so lost, destroyed or stolen. The District may require payment of a sum not exceeding the actual cost of preparing each new Bond delivered under this Section and of the expenses which may be incurred by the District and the Fiscal Agent for the preparation, execution, authentication and delivery. Any Bond delivered under the provisions of this Section in lieu of any Bond alleged to be lost, destroyed or stolen shall constitute an original additional contractual obligation on the part of the District whether or not the Bond so alleged to be lost, destroyed or stolen is at any time enforceable by anyone, and shall be equally and proportionately entitled to the benefits of this Agreement with all other Bonds issued pursuant to this Agreement. Section 2.11. Type and Nature of the Bonds; Limited Obligation. Neither the faith and credit nor the taxing power of the City, the State of California or any political subdivision thereof other than the District is pledged to the payment of the Bonds. Except for the Special Taxes, no other taxes are pledged to the payment of the Bonds. The Bonds are not general or special obligations of the City nor general obligations of the District but are limited obligations of the District payable solely from Net Special Tax Revenues. The District's limited obligation to pay the principal of, premium, if any, and interest on the Bonds from the Net Special Tax Revenues is absolute and unconditional, free of deductions and without any abatement, offset, recoupment, diminution or set-off whatsoever. No Owner of the Bonds may compel the exercise of the taxing power by the District (except as it pertains to the Special Taxes) or the City or the forfeiture of any of their property. The principal of and interest on the Bonds and premiums upon the redemption thereof, if any, are not a debt of the City, the State of California or any of its political subdivisions except the District within the meaning of any constitutional or statutory limitation or restriction. The Bonds are not a legal or equitable pledge, charge, lien, or encumbrance upon any of the District's property, or upon any of its income, receipts or revenues, except the Net Special Tax Revenues and amounts on deposit in the Special Tax Fund and the Bond Fund to the extent pledged hereunder which are, under the terms of this Agreement and the Act, set aside for the payment of the Bonds and interest thereon and neither the members of the legislative body of the District nor any persons executing the Bonds are liable personally on the Bonds by reason of their issuance. Section 2.12. Equality of Bonds and Pledge of Net Special Tax Revenues. Pursuant to the Act and this Agreement, the Bonds shall be equally payable from the Net Special Tax Revenues and other amounts in the Special Tax Fund without priority for number, date of the Bonds, date of sale, date of execution, or date of delivery, and the payment of the interest on and principal of the Bonds and any premiums upon the redemption thereof, shall be exclusively paid from the Net Special Tax Revenues and other certain other amounts in the Special Tax Fund, which are hereby set aside for the payment of the Bonds. Amounts in the Special Tax Fund shall 60285.00019\7762768.8 17 P99 constitute a trust fund held for the benefit of the Owners to be applied to the payment of the interest on and principal of the Bonds and so long as any of the Bonds or interest thereon remain Outstanding shall not be used for any other purpose, except as permitted by this Agreement. Nothing in this Fiscal Agent Agreement shall preclude, subject to the limitations contained hereunder, the redemption prior to maturity of any Bonds subject to call and redemption and payment of said Bonds from proceeds of refunding bonds issued under the Act as the same now exists or as hereafter amended, or under any other law of the State of California, which shall be payable from Net Special Tax Revenues. Section 2.13. Description of Bonds; Interest Rates. The Bonds shall be issued in fully registered form in any authorized denomination. The Bonds shall be numbered as desired by the Fiscal Agent. Section 2.14. No Acceleration. The principal of the Bonds shall not be subject to acceleration hereunder. Nothing in this Section shall in any way prohibit the prepayment or redemption of Bonds under Section 2.03 hereof, or the defeasance of the Bonds and discharge of this Agreement under Section 10.01 hereof Section 2.15. Additional Bonds. Other than for the purpose of refunding the Bonds, no additional Bonds entitled to a lien on the Net Special Tax Revenues shall be issued hereunder. Section 2.16. Validity of the Bonds. The validity of the authorization and issuance of the Bonds shall not be affected in any way by any defect in any proceedings taken by the District for the issuance and sale of the Bonds and the recital contained in the Bonds that the same are issued pursuant to the Act and other applicable laws of the State shall be conclusive evidence of their validity and the regularity of their issuance. Section 2.17. [Reserved] ARTICLE III ISSUANCE OF BONDS Section 3.01. Issuance and Delivery of the Bonds. At any time after the execution of this Agreement, the District may issue the Bonds in the aggregate principal amount set forth in Section 2.01 and deliver the Bonds to the Original Purchaser. The Authorized Officers of the District are hereby authorized and directed to deliver any and all documents and instruments necessary to cause the issuance of the Bonds in accordance with the provisions of the Act, the Resolution of Issuance and this Agreement and to do and cause to be done any and all acts and things necessary or convenient for delivery of the Bonds to the Original Purchaser, upon payment of the purchase price for the Bonds. 60285.00019\7762768.8 18 P1OO Section 3.02. Application of Proceeds of Sale of the Bonds and Transfers from the Prior Special Tax Bonds. The proceeds of the purchase of the Bonds by the Original Purchaser (being $ equal to the par amount of $ minus the purchaser's discount of $ ) shall be paid to the Fiscal Agent, who shall forthwith set aside, pay over and transfer such proceeds on the Closing Date as follows: A. $ shall be transferred to the Escrow Agent for deposit into the Escrow Fund held by the Escrow Agent under the Escrow Agreement; B. $ shall be deposited into the Reserve Fund, the Reserve Requirement as of the Closing Date; and C. $ shall be deposited in the Costs of Issuance Fund. Section 3.03. Special Tax Fund. A. Establishment of Special Tax Fund. There is hereby established as a separate fund to be held by the Fiscal Agent, the "Special Tax Fund," to the credit of which the District or the City, on behalf of the District, shall deposit, immediately upon receipt, all Special Tax Revenue received by the District or the City, on behalf of the District. Moneys in the Special Tax Fund, other than Penalties and Interest, shall be held by the Fiscal Agent for the benefit of the District and the Owners of the Bonds, shall be disbursed as provided below and, pending any disbursement, shall be subject to a lien in favor of the Owners of the Bonds. B. Disbursements of Special Tax Revenues. The Special Tax Revenues deposited in the Special Tax Fund shall be held and, other than Special Tax Revenues representing Prepayments, subsequently transferred to the following funds and accounts not later than the dates and in the amounts set forth in the following paragraphs and in the following order of priority: 1. to the District for deposit in Administrative Expense Fund an amount equal to the Priority Administrative Expense Amount estimated to be due and payable during the Fiscal Year; 2. not later than ten (10) Business Days prior to each Interest Payment Date, to the Bond Fund: a. the amount representing past due installments of principal, interest and premium on the Bonds (including any interest thereon pursuant to the second sentence of the second paragraph of Section 4.02B), if any, resulting from the delinquency in the payment of such Special Taxes; and b. an amount, taking into account any amounts then on deposit in the Bond Fund (other than by reason of the preceding paragraph a.) such that the amount in the Bond Fund equals the principal, premium, if any, and interest due on the Bonds on the next Interest Payment Date; 60285.00019\7762768.8 • 19 P101 3. no later than ten (10) Business Days prior to each Interest Payment Date, to the Reserve Fund that amount, in addition to the amount transferred to the Bond Fund pursuant to paragraph 2. above, necessary to replenish any draw on the Reserve Fund; 4. on September 2 of each year after making the deposits and transfers required under paragraphs 1 and 2 above and the transfer, if any, authorized under paragraph 3 above, to the Rebate Fund, upon receipt of written instructions from an Authorized Officer on or before the preceding June 30, the amount specified in such written instructions necessary for the payment of any rebate amount due and owing to the United States of America by the District on the Bonds; 5. on September 2 of each year after making the deposits and transfers required under paragraphs 1 through 4 above, upon receipt of written instructions from an Authorized Officer, to the District for deposit in the Administrative Expense Fund the amount specified in such written instructions necessary for payment of the estimated Administrative Expenses projected to be due and payable in the next Fiscal Year, reimbursement of any Administrative Expenses incurred during the Fiscal Year ending on such June 30 or the establishment or replenishment of a reasonable operating reserve within the Administrative Expense Fund and not included in any prior transfer made pursuant to paragraph 1 and 4 above; and 6. after September 2 of each year, after making the deposits and transfers made pursuant to paragraphs 1 through 5 above, moneys then on deposit in the Special Tax Fund shall remain therein and shall be subsequently deposited or transferred pursuant to the provisions of paragraphs 1 through 5 above. C. Transfer of Prepayments. Amounts constituting Prepayments shall be transferred by the Treasurer to the Fiscal Agent, and placed by the Fiscal Agent in a segregated account within the Bond Fund designated as "Prepayment Account" and used to redeem Bonds pursuant to paragraph 2 of Section 2.03B. Any such transfer of Prepayments shall be accompanied by written instructions executed by the Treasurer or an Authorized Officer directing the Fiscal Agent to place such Prepayments in the Prepayment Account. D. Penalties and Interest. Amounts constituting Penalties and Interest shall be transferred by the Treasurer to the Fiscal Agent, and placed by the Fiscal Agent in a segregated account within the Special Tax Fund designated as "Penalties and Interest Account." The moneys on deposit in the Penalties and Interest Account shall be held and subsequently transferred, upon receipt of written instructions contained in an Officer's Certificate, to the following funds and accounts not later than the dates and in the amounts set forth in the following paragraphs and in the following order of priority: 1. to the Administrative Expense Fund that amount as specified in such written instructions necessary for payment of the estimated Administrative Expenses projected to be due and payable in the next Fiscal Year, reimbursement of any Administrative Expenses incurred during the Fiscal Year ending on such June 30 or establishment or replenishment of a reasonable operating reserve within the Administrative Expense Fund not included in any prior transfer made pursuant to paragraphs 3 or 6 of subsection B above; 60285.00019\7762768.8 20 P1O2 2. to the Bond Fund that amount as specified in such Officer's Certificate for the payment of debt service on the Bonds; 3. to the Reserve Fund that amount as specified in such Officer's Certificate as necessary to increase the balance therein up to the Reserve Requirement; or 4. to such other fund or account as specified in such Officer's Certificate for any authorized purpose of the District. E. Investment. Moneys in the Special Tax Fund shall be invested and deposited in accordance with Section 6.01. Interest earnings and profits resulting from such investment and deposit shall be retained in the Special Tax Fund to be used for the purposes thereof. Section 3.04. Costs of Issuance Fund. A. Establishment of Costs of Issuance Fund. There is hereby established, as a separate account to be held by the Fiscal Agent, the "Costs of Issuance Fund" to the credit of which a deposit shall be made as required by Section 3.02. Moneys in the Costs of Issuance Fund shall be held in trust by the Fiscal Agent and shall be disbursed as provided in subsection B of this Section for the payment or reimbursement of Costs of Issuance. B. Disbursement. Amounts in the Costs of Issuance Fund shall be disbursed to pay Costs of Issuance, as set forth in a requisition containing respective amounts to be paid to the designated payees, signed by an Authorized Officer and delivered to the Fiscal Agent on the Closing Date. The Fiscal Agent shall pay all Costs of Issuance upon receipt of an invoice from any such payee which requests payment in an amount which is less than or equal to the amount set forth with respect to such payee in such requisition, or upon receipt of an Officer's Certificate requesting payment of a Cost of Issuance not listed on the initial requisition delivered to the Fiscal Agent on the Closing Date. The Fiscal Agent shall maintain the Costs of Issuance Fund for a period of ninety (90) days from the Closing Date and shall then transfer and deposit any moneys remaining therein, including any Investment Earnings thereon, to the Special Tax Fund. C. Investment. Moneys in the Costs of Issuance Fund shall be invested and deposited in accordance with Section 6.01 hereof. Investment Earnings shall be retained by the Fiscal Agent in the Cost of Issuance Fund to be used for the purposes of such fund. Section 3.05. Administrative Expense Fund. A. Establishment of Administrative Expense Fund. There is hereby established, as a separate account to be held by the District, the "Administrative Expense Fund" to the credit of which transfers from the Fiscal Agent shall be made to the District as required by Sections 3.02D, 3.03B or 3.03D hereof. Moneys in the Administrative Expense Fund shall be held in trust by the District for the benefit of the City and the District, and shall be disbursed as provided below. 60285.00019\7762768.8 21 P103 B. Disbursement. Amounts in the Administrative Expense Fund shall be withdrawn by the District and paid to the payee specified in an Officer's Certificate stating the amount to be withdrawn, that such amount is to be used to pay an Administrative Expense and the nature of such expense. Amounts on deposit in the Administrative Expense Fund at the end of any Fiscal Year shall be retained in such fund as an operating reserve and shall be disbursed as provided for in this paragraph B. C. Investment. Moneys in the Administrative Expense Fund shall be invested and deposited in accordance with Section 6.01 hereof. Investment Earnings shall be retained by the District in the Administrative Expense Fund to be used for the purposes of such fund. ARTICLE IV NET SPECIAL TAX REVENUES; BOND FUND Section 4.01. Pledge of Net Special Tax Revenues. The Bonds shall be secured by a first pledge (which pledge shall be effected in the manner and to the extent herein provided) of all of the Net Special Tax Revenues and all moneys deposited in the Bond Fund and, until disbursed as provided herein, in the Special Tax Fund, except for moneys on deposit in the the Penalties and Interest Account. The Bonds are further secured by a first pledge of all moneys deposited in the Reserve Fund. The Net Special Tax Revenues and all moneys deposited into said funds (except as otherwise provided herein) are hereby dedicated to the payment of the principal of, and interest and any premium on, the Bonds as provided herein and in the Act until all of the Bonds have been paid and retired or until moneys or Defeasance Obligations have been set aside irrevocably for that purpose in accordance with Section 10.01. Section 4.02. Bond Fund. A. Establishment of Bond Fund. There is hereby established as a separate fund to be held by the Fiscal Agent for the "Bond Fund" and, within the Bond Fund, the "Prepayment Account" to the credit of which deposits shall be made as required by paragraph 2 of Section 3.03B. and by Section 3.03C., and any other amounts required to be deposited therein by this Agreement or the Act. Moneys in the Bond Fund shall be held by the Fiscal Agent for the benefit of the Owners of the Bonds, shall be disbursed for the payment of the principal of and interest and any premium on, the Bonds as provided below, and, pending such disbursement, shall be subject to a lien in favor of the Owners of the Bonds. B. Disbursements. On each Interest Payment Date, the Fiscal Agent shall withdraw from the Bond Fund and pay to the Owners of the Bonds the principal of, and interest and any premium, then due and payable on the Bonds, including any amounts due under Section 2.03A. hereof; provided, however, that available amounts in the Bond Fund shall first be used to pay to the Owners of the Bonds any past due installments of interest, principal (including mandatory sinking payments) of and premium, if any, on the Bonds, in that order. Amounts transferred to the Bond Fund from the Special Tax Fund pursuant to paragraph 2.a. of Section 3.03B. shall immediately be paid to the Owners of the Bonds in respect of past due payments on the Bonds, and amounts transferred to the Prepayment Account pursuant to Section 3.03C. shall be used to redeem Bonds pursuant to Section 2.03B. 60285.00019\77627688 22 P1O4 If after the foregoing transfers, there are insufficient funds in the Bond Fund to make the payments provided for in the first sentence of this Section 4.02B., the Fiscal Agent shall apply the available funds first to the payment of interest on the Bonds, then to the payment of principal and any mandatory sinking payments due on the Bonds. Any installment of principal (including mandatory sinking payments), premium, if any, or interest on the Bonds which is not paid when due shall accrue interest at the rate of interest on the Bonds until paid, and shall be paid whenever funds in the Bond Fund are sufficient therefor. If at any time the Fiscal Agent fails to pay principal and interest due on any scheduled payment date for the Bonds, the Fiscal Agent shall notify the District and the Treasurer in writing of such failure, and the Treasurer shall notify the California Debt Advisory Commission of such failure within 10 days of the failure to make such payment, as required by Section 53359(c)(I) of the Act. C. Investment. Moneys in the Bond Fund shall be invested and deposited in accordance with Section 6.01. Investment Earnings shall be retained in the Bond Fund, except to the extent they are required to be deposited by the Fiscal Agent in the Rebate Fund in accordance with Section 6.02 hereof. Interest earnings and profits resulting from the investment and deposit of amounts in the Bond Fund shall be retained in the Bond Fund. Section 4.03. Establishment of Reserve Fund. There is hereby established as a separate fund to be held by the Fiscal Agent, the "Reserve Fund," to the credit of which a deposit shall be made as required by Section 3,02B. hereof. Moneys in the Reserve Fund shall be held by the Fiscal Agent for the benefit of the Bondowners and shall be disbursed as provided in Section 4.03B below. A. Procedure for Disbursement. Moneys on deposit in the Reserve Fund shall be used solely for the purpose of paying the principal of and interest on the Bonds as such amounts shall become due and payable in the event that the moneys in the Special Tax Fund and the Bond Fund for such purpose are insufficient therefor or redeeming Bonds as described below. The Fiscal Agent shall, when and to the extent necessary, withdraw money from the Reserve Fund and transfer such money to the Bond Fund or the Redemption Fund for such purpose. B. On any date after either the transfers, if any, required by the preceding paragraph have been made for any Bond Year or the valuation of the Permitted Investments in the Reserve Fund pursuant to Section 6.01 below, if the amount on deposit in the Reserve Fund is less than the Reserve Requirement, the Fiscal Agent shall transfer to the Reserve Fund from the first available moneys in the Special Tax Fund an amount necessary to increase the balance therein to the Reserve Requirement. If at least ten (10) Business Days prior to each Interest Payment Date of each year, the amount on deposit in the Reserve Fund, less Investment Earnings resulting from the investment of the funds therein which pursuant to Section 6.02 hereof must be rebated to the United States, is in excess of the Reserve Requirement, the Fiscal Agent shall transfer such excess to the Bond Fund. In connection with any optional redemption of Bonds pursuant to Section 2.03A., amounts on deposit in the Reserve Fund which would be in excess of the Reserve Requirement following such redemption shall be transferred to the Redemption Fund or the Bond Fund, as applicable, prior to such redemption and applied to such redemption of Bonds pursuant to written instructions of the District contained in an Officer's Correspondence. 60285.00019\7762768.8 23 P105 Upon receipt of an Officer's Correspondence instructing the Fiscal Agent to transfer certain moneys representing a Reserve Fund credit for a Prepayment pursuant to the RMA , the Fiscal Agent shall transfer the amount specified in such instructions from the Reserve Fund to the Redemption Fund for the purpose of redeeming Bonds pursuant to such instructions. Whenever the balance in the Reserve Fund and the Bond Fund exceeds the amount required to redeem or pay the Outstanding Bonds, including interest accrued to the date of payment or redemption and premium, if any, due upon redemption, the Fiscal Agent shall transfer the amount in the Reserve Fund to the Bond Fund to be applied, on the next succeeding interest payment date, to the payment and redemption, in accordance with Section 2.03A of all of the Outstanding Bonds. In the event that the amount so transferred from the Reserve Fund to the Bond Fund exceeds the amount required to pay and redeem the Outstanding Bonds, the balance in the Reserve Fund shall be transferred to the District to be used for any lawful purpose of the District as set forth in the Act. C. Investment. Moneys in the Reserve Fund shall be invested and deposited by the Fiscal Agent in accordance with Section 6.01 hereof Interest earnings and profits from such investment and deposit shall be retained in the Reserve Fund to be used for the purposes of such fund. All Authorized Investments in the Reserve Fund shall be valued at their cost at least semi- annually on February 1 and August 1 so long as at lease 25% of the moneys in the Reserve Fund are invested for a period not to exceed two (2) years in length. ARTICLE V OTHER COVENANTS OF THE DISTRICT Section 5.01. Warranty. The District shall preserve and protect the security pledged hereunder to the Bonds against all claims and demands of all persons. Section 5.02. Covenants. So long as any of the Bonds issued hereunder are Outstanding and unpaid, the District makes the covenants set forth herein below in this Article V with the Bondowners under the provisions of the Act and this Fiscal Agent Agreement (to be performed by the District or the City, acting for and on behalf of the District, or its proper officers, agents and employees), which are covenants necessary and desirable to secure the Bonds and tend to make the Bonds more marketable; provided, however, that such covenants do not require the District to expend any funds or moneys other than the Net Special Tax Revenues. Section 5.03. Punctual Payment. The District shall punctually pay or cause to be paid the principal of, and interest and any premium on, the Bonds when and as due in strict conformity with the terms of this Agreement and any Supplemental Agreement, and it will faithfully observe and perform all of the conditions, covenants and requirements of this Agreement and all Supplemental Agreements and of the Bonds. 60285.00019A7762768.8 24 P106 Section 5.04. Limited Obligation. The Bonds are limited obligations of the District and are payable solely from and secured solely by the Net Special Tax Revenues and the amounts in the Bond Fund and the Special Tax Fund created hereunder. Section 5.05. Payment of Claims. The District will pay and discharge any and all lawful claims for labor, materials, or supplies which, if unpaid, might become a lien or charge upon the Special Tax Revenues or which might otherwise impair the security of the Bonds then Outstanding; provided that nothing herein contained shall require the District to make any such payments so long as the District in good faith shall contest the validity of any such claims. Section 5.06. Extension of Time for Payment. In order to prevent any accumulation of claims for interest after maturity, the District shall not, directly or indirectly, extend or consent to the extension of the time for the payment of any claim for interest on any of the Bonds and shall not, directly or indirectly, be a party to the approval of any such arrangement by purchasing or funding said claims for interest or in any other manner. In case any such claim for interest shall be extended or funded, whether or not with the consent of the District, such claim for interest so extended or funded shall not be entitled, in case of default hereunder, to the benefits of this Agreement, except subject to the prior payment in full of the principal of all of the Bonds then Outstanding and of all claims for interest which shall not have so extended or funded. Section 5.07. Against Encumbrances. The District will not encumber, pledge or place any charge or lien upon any of the Net Special Tax Revenues or other amounts pledged to the Bonds superior to or on a parity with the pledge and lien herein created for the benefit of the Bonds, except as permitted by this Agreement. Section 5.08. Books and Records. The District will keep, or cause to be kept, proper books of record and accounts, separate from all other records and accounts of the District, in which complete and correct entries shall be made of all transactions relating to the expenditure of amounts disbursed from the Bond Fund and the Special Tax Fund and relating to the Special Tax Revenues. Section 5.09. Protection of Security and Rights of Owners. The District will preserve and protect the security of the Bonds and the rights of the Owners, and will warrant and defend their rights against all claims and demands of all persons. From and after the delivery of any of the Bonds by the District, the Bonds shall be incontestable by the District. Section 5.10. Collection of Special Tax Revenues. The District shall comply with all requirements of the Act so as to assure the timely collection of Special Tax Revenues, including without limitation, the enforcement of delinquent Special Taxes. On or about July 10 of each year, the Treasurer shall communicate with the Auditor to ascertain the relevant parcels on which the Special Taxes are to be levied, taking into account any parcel splits during the preceding and then current year. 60285.00019\7762768.8 25 P1O7 The Treasurer shall effect the levy of the Special Taxes each Fiscal Year on the parcels within Improvement Area No. 2 of the District in accordance with the Ordinance, such that the computation of the levy is complete before the final date on which the Auditor will accept the transmission of the Special Tax amounts for the parcels within Improvement Area No. 2 of the District for inclusion on the next secured tax roll. Upon the completion of the computation of the amounts of the levy, the Treasurer shall prepare or cause to be prepared, and shall transmit to the Auditor, such data as the Auditor requires to include the levy of the Special Taxes on the next secured tax roll. The Special Taxes so levied shall be payable and be collected in the same manner and at the same time and in the same installments as the general taxes on real property are payable, and have the same priority, become delinquent at the same time and in the same proportionate amounts and bear the same proportionate penalties and interest after delinquency as do the general taxes on real property, unless otherwise provided by the District. In the event that the Treasurer determines to levy all or a portion of the Special Taxes by means of direct billing of the property owners of the parcels within Improvement Area No. 2 of the District, the Treasurer shall, not less than forty-five (45) days prior to each Interest Payment Date, send bills to the owners of such real property located within Improvement Area No. 2 of the District subject to the levy of the Special Taxes for Special Taxes in an aggregate amount necessary to meet the financial obligations of the District with respect to Improvement Area No. 2 due on the next Interest Payment Date, said bills to specify that the amounts so levied shall be due and payable not less than thirty (30) days prior to such Interest Payment Date and shall be delinquent if not paid when due. In any event, the Treasurer shall fix and levy the amount of Special Taxes within Improvement Area No. 2 of the District required for the payment of principal of and interest on any Outstanding Bonds becoming due and payable during the ensuing year, an amount necessary to replenish the Reserve Fund pursuant to Section 3.03B.3. and an amount estimated to be sufficient to pay the Administrative Expenses during such year, all in accordance with the RMA and the Ordinance. The Special Taxes so levied shall not exceed the authorized amounts as provided in the proceedings pursuant to the Resolution of Formation. The Treasurer is hereby authorized to employ consultants to assist in computing the levy of the Special Taxes hereunder and any reconciliation of amounts levied to amounts received. The fees and expenses of such consultants and the costs and expenses of the Treasurer (including a charge for City or. District staff time) in conducting its duties hereunder shall be an Administrative Expense hereunder. Section 5.11. Further Assurances. The District shall adopt, make, execute and deliver any and all such further resolutions, instruments and assurances as may be reasonably necessary or proper to carry out the intention or to facilitate the performance of this Agreement, and for the better assuring and confirming unto the Owners of the rights and benefits provided in this Agreement. Section 5.12. Tax Covenants. The District covenants that: 60285.00019\7762768.8 26 P1O8 A. It will not take any action or omit to take any action, which action or omission, if reasonably expected on the date of the initial issuance and delivery of the Bonds, would have caused any of the Bonds to be "arbitrage bonds" within the meaning of Section 103(b) and Section 148 of the Code; B. It will not take any action or omit to take any action, which action or omission, if reasonably expected on the date of initial issuance and delivery of the Bonds, would result in loss of exclusion from gross income for purposes of federal income taxation under Section 103(a) of the Code of interest paid with respect to the Bonds; C. It will not take any action or omit to take any action, which action or omission, if reasonably expected on the date of initial issuance and delivery of the Bonds, would have caused any of the Bonds to be "private activity bonds" within the meaning of Section 141 of the Code; D. It will comply with the Rebate Certificate as a source of guidance for achieving compliance with the Code; and E. In order to maintain the exclusion from gross income for purposes of federal income taxation of interest paid with respect to the Bonds, it will comply with each applicable requirement of Section 103 and Sections 141 through 150 of the Code. The covenants of the District contained in this Section 5.12 shall survive the payment, redemption or defeasance of Bonds pursuant to Section 10.01 hereof. Section 5.13. Covenant to Foreclose. On or before March 1 and June 1 of each Fiscal year, the District will review the public records of the County in connection with the Special Taxes levied in such Fiscal Year to determine the amount of Special Taxes actually collected in such Fiscal Year. If the District determines that any parcel subject to the Special Taxes is delinquent in the payment of two or more installments of Special Taxes, the City shall, not later than forty-five (45) days of such determination, send or cause to be sent a notice of delinquency (and a demand for immediate payment thereof) to the property owner. The City shall cause judicial foreclosure proceedings to be commenced and filed in the Superior Court not later than ninety (90) days of such determination against any parcel for which a notice of delinquency was given pursuant to this section and for which the Special Taxes remain delinquent. The City Attorney is hereby authorized to employ counsel to conduct any such foreclosure proceedings. The fees and expenses of any such counsel and costs and expenses of the City Attorney (including a charge for City or District staff time) in conducting foreclosure proceedings shall be an Administrative Expense hereunder. Notwithstanding any provision of the Act or other law of the State to the contrary, in connection with any foreclosure related to delinquent Special Taxes: 60285.00019\7762768.8 27 P109 A. The City, or the Fiscal Agent, is hereby expressly authorized to credit bid at any foreclosure sale, without any requirement that funds be placed in the Bond Fund or otherwise be set aside in the amount of such credit bid, in the amount specified in Section 53356.5 of the Act or such lesser amount as determined under B. below or otherwise under Section 53356.6 of the Act. B. The City may permit property with delinquent Special Tax payments to be sold for less than the amount specified in Section 53356.5 of the Act, if it determines that such sale is in the interest of the Bond Owners. The Bond Owners, by their acceptance of the Bonds, hereby consent to such sale for such lesser amounts (as such consent is described in Section 53356.6 of the Act), and hereby release the City, its officers and its agents from any liability in connection therewith. C. The City is hereby expressly authorized to use amounts in the Administrative Expense Fund to pay costs of foreclosure of delinquent Special Taxes. D. The City may forgive all or any portion of the Special Taxes levied or to be levied on any parcel in the District, so long as the City determines that such forgiveness is not expected to adversely affect its obligation to pay principal of and interest on the Bonds. Section 5.14. Annual Reports to CDIAC. Not later than October 30 of each year, commencing October 30, 2013, and until the October 30 following the final maturity of the Bonds, the Treasurer shall supply the information required by Section 53359.5(b) or (c) of the Act to CDIAC (on such forms as CDIAC may specify) and the Original Purchaser. Section 5.15. Annual Reporting Requirements to Original Purchaser. On or before each March 31 of each year, the District shall provide to the Original Purchaser copies of the audited financial statements, along with the following information: (a) the amount of Bonds outstanding (as of January 1); (b) the balance in each fund administered by this Fiscal Agent Agreement (as of January 1); (c) a summary of special taxes levied within the District and an update of the assessed value within the District; (d) a summary of any changes to the Rate or method of apportionment of special taxes approved or submitted to the electors for approval pier to the annual report; (e) the status of foreclosure action being pursued by the District with respect to special taxes; (f) the delinquency rate for the special taxes for the preceding fiscal year and the identity of any property owner whose delinquent special taxes represented more than 5% of the amount levied and assessed value to lien ratios of such delinquent properties; (g) any additional information provided to California Debt and Investment Advisory pursuant to Section 5.02(15) and not otherwise provided to the Original Purchaser. Such information shall be updated on each September 30 with unaudited financial information. The District shall further provide to the Original Purchaser: (a) within three (3) Business Days after the District obtains knowledge thereof, notice by telephone, promptly confirmed in writing, of any event that constitutes an Event of Default under this Fiscal Agent Agreement, together with a statement by an Authorized Representative of the District of the steps being taken by the District to cure such Event of Default; (b) within ten (10) days after the District obtains knowledge thereof, written notice of any Material Adverse Effect; and (c) within ten (10) days after receipt of request therefor by the Original Purchaser, updates, if any, of the information described in Section 6.15(a)(7) of this Fiscal Agent Agreement. 60285.00019\7762768.8 28 P110 Section 5.16. Public Access to Facilities. The City and the District shall provide or cause to be provided access to members of the general public to all portions of the Project financed with the proceeds of the Prior Special Tax Bonds. Said access shall not grant priority to any one person over that of another person. Section 5.17. Modification of Maximum Authorized Special Tax. The District, to the maximum extent that the law permits it to do so, covenants that no modification of the minimum or maximum authorized Special Tax shall be approved by the District nor shall the District take any other action which would (i) prohibit the District from levying the Special Tax within Improvement Area No. 2 of the District in any Fiscal Year at such a rate as would generate Net Special Tax Revenues in such Fiscal Year at least equal to 110% of Annual Debt Service on all Bonds then Outstanding; (ii) discontinue or cause the discontinuance of such levy; or (iii) permit the prepayment of the Special Tax except as permitted pursuant to the the RMA. Section 5.18. Covenant to Defend. The District covenants, in the event that any initiative is adopted by the qualified electors in the District which purports to reduce the minimum or the maximum Special Tax below the levels specified in Section 5.17 above or to limit the power of the District to levy the Special Taxes within Improvement Area No. 2 of the District for the purposes set forth in Section 5.10 above, it will commence and pursue legal action in order to preserve its ability to comply with such covenants. ARTICLE VI INVESTMENTS; DISPOSITION OF INVESTMENT PROCEEDS; LIABILITY OF THE DISTRICT Section 6.01. Deposit and Investment of Moneys in Funds. Moneys in any fund or account created or established by this Agreement and held by the Fiscal Agent shall be invested by the Fiscal Agent in Permitted Investments, as directed pursuant to an Officer's Certificate filed with the Fiscal Agent at least two (2) Business Days in advance of the making of such investments. In the absence of any such Officer's Certificate, the Fiscal Agent shall invest any such moneys in Permitted Investments described in clause B(5) of the definition thereof to the extent practicable which by their terms mature prior to the date on which such moneys are required to be paid out hereunder, or are held uninvested. The Treasurer shall make note of any investment of funds hereunder in excess of the yield on the Bonds, so that appropriate actions can be taken to assure compliance with Section 5.10. Moneys in any fund or account created or established by this Agreement and held by the Treasurer shall be invested by the Treasurer in Permitted Investments, which in any event by their terms mature prior to the date on which such moneys are required to be paid out hereunder. Obligations purchased as an investment of moneys in any fund shall be deemed to be part of such fund or account, subject, however, to the requirements of this Agreement for transfer of interest earnings and profits resulting from investment of amounts in funds and accounts. Whenever in this Agreement any moneys are required to be transferred by the District to the Fiscal Agent, such transfer may be accomplished by transferring a like amount of Permitted Investments. 60285.00019\7762768.8 29 P111 The Fiscal Agent or an affiliate or the Treasurer may act as principal or agent in the acquisition or disposition of any investment and shall be entitled to its customary fee therefor. Neither the Fiscal Agent nor the Treasurer shall incur any liability for losses arising from any investments made pursuant to this Section. For purposes of determining the amount on deposit in any fund or account held hereunder, all Permitted Investments or investments credited to such fund or account shall be valued at provided for in Exhibit B attached hereto. Except as otherwise provided in the next sentence, all investments of amounts deposited in any fund or account created by or pursuant to this Agreement, or otherwise containing gross proceeds of the Bonds (within the meaning of section 148 of the Code) shall be acquired, disposed of, and valued (as of the date that valuation is required by this Agreement or the Code) at Fair Market Value. Investments in funds or accounts (or portions thereof) that are subject to a yield restriction under the applicable provisions of the Code shall be valued at their present value (within the meaning of section 148 of the Code). The Fiscal Agent shall not be liable for verification of the application of such sections of the Code. Investments in any and all funds and accounts may be commingled in a separate fund or funds for purposes of making, holding and disposing of investments, notwithstanding provisions herein for transfer to or holding in or to the credit of particular funds or accounts of amounts received or held by the Fiscal Agent or the Treasurer hereunder, provided that the Fiscal Agent or the Treasurer, as applicable, shall at all times account for such investments strictly in accordance with the funds and accounts to which they are credited and otherwise as provided in this Agreement. The Fiscal Agent or the Treasurer, as applicable, shall sell at the highest price reasonably obtainable, or present for redemption, any investment security whenever it shall be necessary to provide moneys to meet any required payment, transfer, withdrawal or disbursement from the fund or account to which such investment security is credited and neither the Fiscal Agent nor the Treasurer shall be liable or responsible for any loss resulting from the acquisition or disposition of such investment security in accordance herewith. Section 6.02. Rebate Fund; Rebate to the United States. There is hereby created, to be held by the Fiscal Agent, as a separate fund distinct from all other funds and accounts held by the Fiscal Agent under this Agreement, the Rebate Fund. The Fiscal Agent shall, in accordance with written directions received from an Authorized Officer, deposit into the Rebate Fund moneys transferred by the District to the Fiscal Agent pursuant to the Rebate Certificate or moneys transferred by the Fiscal Agent from the Bond Fund. The Rebate Fund shall be held either uninvested or invested only in Federal Securities at the written direction of the District. Moneys on deposit in the Rebate Fund shall be applied only to payments made to the United States, to the extent such payments are required by the Rebate Certificate. The Fiscal Agent shall, upon written request and direction of the District, make such payments to the United States. The Fiscal Agent's sole responsibilities under this Section 6.02 are to follow the written instructions of the District pertaining hereto. The District shall be responsible for any fees and expenses incurred by the Fiscal Agent pursuant to this Section 6.02. 60285.00019\7762768.8 30 P112 The Fiscal Agent shall, upon written request and direction from the District, transfer to or upon the order of the District any moneys on deposit in the Rebate Fund in excess of the amount, if any, required to be maintained or held therein in accordance with the Rebate Certificate. Section 6.03. Limited Obligation. The District's obligations hereunder are limited obligations of the District and are payable solely from and secured solely by the Net Special Tax Revenues and the amounts in the Special Tax Fund and the Bond Fund. Section 6.04. Liability of District. The District shall not incur any responsibility in respect of the Bonds or this Agreement other than in connection with the duties or obligations explicitly herein or in the Bonds assigned to or imposed upon it. The District shall not be liable in connection with the performance of its duties hereunder, except for its own negligence or willful default. The District shall not be bound to ascertain or inquire as to the performance or observance of any of the terms, conditions, covenants, or agreements of the Fiscal Agent herein or of any of the documents executed by the Fiscal Agent in connection with the Bonds, or as to the existence of a default or event of default thereunder. In the absence of bad faith, the District, including the Treasurer, may conclusively rely, as to the truth of the statements and the correctness of the opinions expressed therein, upon certificates or opinions furnished to the District and conforming to the requirements of this Agreement. The District, including the Treasurer, shall not be liable for any error of judgment made in good faith unless it shall be proved that it was negligent in ascertaining the pertinent facts. No provision of this Agreement shall require the District to expend or risk its own general funds or otherwise incur any financial liability (other than with respect to the Net Special Tax Revenues) in the performance of any of its obligations hereunder, or in the exercise of any of its rights or powers, if it shall have reasonable grounds for believing that repayment of such funds or adequate indemnity against such risk or liability is not reasonably assured to it. The District may rely and shall be protected in acting or refraining from acting upon any notice, resolution, request, consent, order, certificate, report, warrant, bond or other paper or document believed by it to be genuine and to have been signed or presented by the proper party or proper parties. The District may consult with counsel, who may be the City Attorney, with regard to legal questions, and the opinion of such counsel shall be full and complete authorization and protection in respect of any action taken or suffered by it hereunder in good faith and in accordance therewith. The District shall not be bound to recognize any person as the Owner of a Bond unless and until such Bond is submitted for inspection, if required, and his title thereto satisfactorily established, if disputed. Whenever in the administration of its duties under this Agreement the District shall deem it necessary or desirable that a matter be proved or established prior to taking or suffering any action hereunder, such matter (unless other evidence in respect thereof be herein specifically prescribed) may, in the absence of willful misconduct on the part of the District, be deemed to be conclusively proved and established by a certificate of the Fiscal Agent, and such certificate shall 60285.00019\7762768.8 31 P113 be full warrant to the District for any action taken or suffered under the provisions of this Agreement or any Supplemental Agreement upon the faith thereof, but in its discretion the District may, in lieu thereof, accept other evidence of such matter or may require such additional evidence as to it may seem reasonable. Section 6.05. Employment of Agents by District or the City. In order to perform their respective duties and obligations hereunder, the City, the District and/or the Treasurer may employ such persons or entities as they deem necessary or advisable. The City, the District, and/or the Treasurer shall not be liable for any of the acts or omissions of such persons or entities employed by them in good faith hereunder, and shall be entitled to rely, and shall be fully protected in doing so, upon the opinions, calculations, determinations and directions of such persons or entities. ARTICLE VII EVENTS OF DEFAULT AND REMEDIES OF BOND OWNERS Section 7.01. Events of Default. The following events shall be Events of Default: A. Failure to pay any installment of principal of any Bonds when and as the same shall become due and payable, whether at maturity as therein expressed, by proceedings for redemption or otherwise. B. Failure to pay any installment of interest on any Bonds when and as the same shall become due and payable. C. Failure by the District to observe and perform any of the other covenants, agreements, or conditions on its part in this Agreement or in the Bonds contained, if such failure shall have continued for a period of 60 days after written notice thereof, specifying such failure and requiring the same to be remedied, shall have been given to the District by the Fiscal Agent or the Owners of not less than 25% in aggregate principal amount of the Bonds at the time Outstanding; provided, however, if in the reasonable opinion of the District the failure stated in the notice can be corrected, but not within such 60-day period, such failure shall not constitute an Event of Default if corrective action is instituted by the District within such 60-day period and the District shall thereafter diligently and in good faith cure such failure in a reasonable period of time. D. Commencement by the District of a voluntary case under Title 11 of the United States Code or any substitute or successor statute. Section 7.02. Remedies of Bond Owners. Subject to the provisions of Section 7.07, any Bond Owner shall have the right, for the equal benefit and protection of all Bond Owners similarly situated: A. by mandamus, suit, action or proceeding, to compel the City and its officers, agents or employees to perform each and every term, provision and covenant contained in this 60285.00019\7762768.8 32 P114 Agreement and in the Bonds, and to require the carrying out of any or all such covenants and agreements of the City and the fulfillment of all duties imposed upon it by the Act; B. by suit, action or proceeding in equity, to enjoin any acts or things which are unlawful, or the violation of any of the Bond Owners' rights; or C. upon the happening of any Event of Default, by suit, action or proceeding in any court of competent jurisdiction, to require the City and its officers and employees to account as if it and they were the trustees of an express trust. Section 7.03. Application of Special Taxes and Other Funds After Default. If an Event of Default shall occur and be continuing, all Special Taxes, including any penalties, costs, fees and other charges accruing under the Act, and any other funds then held or thereafter received by the Fiscal Agent under any of the provisions of this Agreement shall be applied by the Fiscal Agent as follows and in the following order: A. To the payment of any expenses necessary in the opinion of the Fiscal Agent to protect the interests of the Owners of the Bonds and payment of reasonable fees, charges, and expenses of the Fiscal Agent (including reasonable fees and disbursements of its counsel) incurred in and about the performance of its powers and duties under this Agreement; B. To the payment of the principal of and interest then due with respect to the Bonds (upon presentation of the Bonds to be paid, and stamping thereon of the payment if only partially paid, or surrender thereof if fully paid) subject to the provisions of this Agreement, as follows: First: To the payment to the Persons entitled thereto of all installments of interest then due in the order of the maturity of such installments, and, if the amount available shall not be sufficient to pay in full any installment or installments maturing on the same date, then to the payment thereof ratably, according to the amounts due thereon, to the Persons entitled thereto, without any discrimination or preference; and Second: To the payment to the Persons entitled thereto of the unpaid principal of any Bonds which shall have become due, whether at maturity or by call for redemption, with interest on the overdue principal at the rate borne by the respective Bonds on the date of maturity or redemption, and, if the amount available shall not be sufficient to pay in full all the Bonds, together with such interest, then to the payment thereof ratably, according to the amounts of principal due on such date to the Persons entitled thereto, without any discrimination or preference. C. Any remaining funds shall be transferred by the Fiscal Agent to the Bond Fund. Section 7.04. Absolute Obligation of the District. Nothing in Section 7.08 or in any other provision of this Agreement or in the Bonds contained shall affect or impair the obligation of the District, which is absolute and unconditional, to pay the principal of and interest on the Bonds to the respective Owners of the Bonds at their respective dates of maturity, or upon call for redemption, as herein provided, but only out of the Net Special Tax Revenues and other moneys herein pledged therefor and received by the District or the Fiscal Agent, or affect or 60285.00019\7762768.8 33 P115 impair the right of such Owners, which is also absolute and unconditional, to enforce such payment by virtue of the contract embodied in the Bonds. Section 7.05. Termination of Proceedings. In case any proceedings taken by any one or more Bond Owners on account of any Event of Default shall have been discontinued or abandoned for any reason or shall have been determined adversely to the Bond Owners, then in every such case the District, and the Bond Owners, subject to any detennination in such proceedings, shall be restored to their former positions and rights hereunder, severally and respectively, and all rights, remedies, powers and duties of the City, and the Bond Owners shall continue as though no such proceedings had been taken. Section 7.06. Remedies Not Exclusive. No remedy herein conferred upon or reserved to the Fiscal Agent or to the Owners of the Bonds is intended to be exclusive of any other remedy or remedies, and each and every such remedy, to the extent permitted by law, shall be cumulative and in addition to any other remedy given hereunder or now or hereafter existing at law or in equity or otherwise. Section 7.07. No Waiver of Default. No delay or omission of any Owner of the Bonds to exercise any right or power arising upon the occurrence of any default shall impair any such right or power or shall be construed to be a waiver of any such default or an acquiescence therein; and every power and remedy given by this Agreement to the Owners of the Bonds may be exercised from time to time and as often as may be deemed expedient. Section 7.08. Attorney's Fees. If the District defaults under any of the provisions hereof and any Original Purchaser employs attorneys (including in-house counsel) or incurs other expenses for the collection of moneys or the enforcement or performance or observance of any obligation or agreement on the part of the District herein contained, the District will on demand therefor pay to such Original Purchaser the reasonable fees of such attorneys (including those of in-house counsel) and such other expenses so incurred by such Original Purchaser. ARTICLE VIII THE FISCAL AGENT Section 8.01. Appointment of Fiscal Agent. Wells Fargo Bank, National Association, is hereby appointed Fiscal Agent and paying agent for the Bonds. The Fiscal Agent undertakes to perform such duties, and only such duties, as are specifically set forth in this Agreement, and no implied covenants or obligations shall be read into this Agreement against the Fiscal Agent. Any company into which the Fiscal Agent may be merged or converted or with which it may be consolidated or any company resulting from any merger, conversion or consolidation to which it shall be a party or any company to which the Fiscal Agent may sell or transfer all or substantially all of its corporate trust business, provided such company shall be eligible under the following paragraph of this Section, shall be the successor to such Fiscal Agent without the execution or filing of any paper or any further act, anything herein to the contrary notwithstanding. 60285.00019\7762768.8 34 P116 The District may remove the Fiscal Agent initially appointed, and any successor thereto, and may appoint a successor or successors thereto, but any such successor shall be a bank or trust company having a combined capital (exclusive of borrowed capital) and surplus of at least Seventy-Five Million Dollars ($75,000,000), and subject to supervision or examination by federal or state authority. If such bank or trust company publishes a report of condition at least annually, pursuant to law or to the requirements of any supervising or examining authority above referred to, then for the purposes of this Section 8.01, combined capital and surplus of such bank or trust company shall be deemed to be its combined capital and surplus as set forth in its most recent report of condition so published. The Fiscal Agent may at any time resign by giving written notice to the District and by giving to the Owners notice by mail of such resignation. Upon receiving notice of such resignation, the District shall promptly appoint a successor Fiscal Agent by an instrument in writing. Any resignation or removal of the Fiscal Agent shall become effective upon acceptance of appointment by the successor Fiscal Agent. If no appointment of a successor Fiscal Agent shall be made pursuant to the foregoing provisions of this Section within forty-five (45) days after the Fiscal Agent shall have given to the District written notice or after a vacancy in the office of the Fiscal Agent shall have occurred by reason of its inability to act, the Fiscal Agent or any Bondowner may apply to any court of competent jurisdiction to appoint a successor Fiscal Agent. Said court may thereupon, after such notice, if any, as such court may deem proper, appoint a successor Fiscal Agent. If, by reason of the judgment of any court, the Fiscal Agent is rendered unable to perform its duties hereunder, all such duties and all of the rights and powers of the Fiscal Agent hereunder shall be assumed by and vest in the Treasurer of the City in trust for the benefit of the Owners. The District covenants for the direct benefit of the Owners that the Treasurer in such case shall be vested with all of the rights and powers of the Fiscal Agent hereunder, and shall assume all of the responsibilities and perform all of the duties of the Fiscal Agent hereunder, in trust for the benefit of the Owners of the Bonds. Section 8.02. Liability of Fiscal Agent. The recitals of facts, covenants, and agreements herein and in the Bonds contained shall be taken as statements, covenants, and agreements of the District, and the Fiscal Agent assumes no responsibility for the correctness of the same, nor makes any representations as to the validity or sufficiency of this Agreement or of the Bonds, nor shall incur any responsibility in respect thereof, other than in connection with the duties or obligations herein or in the Bonds assigned to or imposed upon it. The Fiscal Agent shall not be liable in connection with the performance of its duties hereunder, except for its own negligence or willful default. The Fiscal Agent assumes no responsibility or liability for any information, statement or recital in any offering memorandum or other disclosure material prepared or distributed with respect to the issuance of the Bonds. In the absence of bad faith, the Fiscal Agent may conclusively rely, as to the truth of the statements and the correctness of the opinions expressed therein, upon certificates or opinions furnished to the Fiscal Agent and conforming to the requirements of this Agreement; but in the case of any such certificates or opinions by which any provision hereof are specifically required to be furnished to the Fiscal Agent, the Fiscal Agent shall be under a duty to examine the same to 60285.00019\7762768.8 35 P117 determine whether or not they conform to the requirements of this Agreement. Except as provided above in this paragraph, the Fiscal Agent shall be protected and shall incur no liability in acting or proceeding, or in not acting or not proceeding, in good faith, reasonably and in accordance with the terms of this Agreement, upon any resolution, order, notice, request, consent or waiver, certificate, statement, affidavit, or other paper or document which it shall in good faith reasonably believe to be genuine and to have been adopted or signed by the proper person or to have been prepared and furnished pursuant to any provision of this Agreement, and the Fiscal Agent shall not be under any duty to make any investigation or inquiry as to any statements contained or matters referred to in any such instrument. The Fiscal Agent shall not be bound to ascertain or inquire as to the performance or observance of any of the terms, conditions, covenants, or agreements of the City or the District herein or of any of the documents executed by the City or the District in connection with the Bonds, or as to the existence of a default or event of default thereunder. The Fiscal Agent shall not be liable for any error of judgment made in good faith by a responsible officer unless it shall be proved that the Fiscal Agent was negligent in ascertaining the pertinent facts. No provision of this Agreement shall require the Fiscal Agent to expend or risk its own funds or otherwise incur any financial liability in the performance of any of its duties hereunder, or in the exercise of any of its rights or powers, if it shall have reasonable grounds for believing that repayment of such funds or adequate indemnity against such risk or liability is not reasonably assured to it. The Fiscal Agent shall be under no obligation to exercise any of the rights or powers vested in it by this Agreement at the request or direction of any of the Owners pursuant to this Agreement unless such Owners shall have offered to the Fiscal Agent reasonable security or indemnity against the costs, expenses and liabilities which might be incurred by it in compliance with such request or direction. The Fiscal Agent may become the Owner of the Bonds with the same rights it would have if it were not the Fiscal Agent. All indemnifications and releases from liability granted to the Fiscal Agent hereunder shall extend to the directors, officers, and employees of the Fiscal Agent. Section 8.03. Information. The Fiscal Agent shall provide to the District such information relating to the Bonds and the funds and accounts maintained by the Fiscal Agent hereunder as the District shall reasonably request, including, but not limited to, quarterly statements reporting funds held and transactions by the Fiscal Agent. Section 8.04. Notice to Fiscal Agent. The Fiscal Agent may rely and shall be protected in acting or refraining from acting upon any notice, resolution, request, consent, order, certificate, report, warrant, Bond or other paper or document believed by it to be genuine and to have been signed or presented by the proper party or proper parties. The Fiscal Agent may consult with counsel, who may be counsel to the City, with regard to legal questions, and the 60285.00019\7762768.8 36 P118 opinion of such counsel shall be full and complete authorization and protection in respect of any action taken or suffered by it hereunder in good faith and in accordance therewith. The Fiscal Agent shall not be bound to recognize any person as the Owner of a Bond unless and until such Bond is submitted for inspection, if required, and his title thereto satisfactorily established, if disputed. Whenever in the administration of its duties under this Agreement the Fiscal Agent shall deem it necessary or desirable that a matter be proved or established prior to taking or suffering any action hereunder, such matter (unless other evidence in respect thereof be herein specifically prescribed) may, in the absence of willful misconduct on the part of the Fiscal Agent, be deemed to be conclusively proved and established by a certificate of the District, and such certificate shall be full warrant to the Fiscal Agent for any action taken or suffered under the provisions of this Agreement or any Supplemental Agreement upon the faith thereof, but in its discretion the Fiscal Agent may, in lieu thereof, accept other evidence of such matter or may require such additional evidence as to it may deem reasonable. Section 8.05. Compensation, Indemnification. The District shall pay to the Fiscal Agent from time to time reasonable compensation for all services rendered as Fiscal Agent under this Agreement, and also all reasonable expenses, charges, counsel fees, and other disbursements, including those of their attorneys, agents and employees, incurred in and about the performance of their powers and duties under this Agreement, but the Fiscal Agent shall not have a lien therefor on any funds at any time held by it under this Agreement. The District further agrees, to the extent permitted by applicable law, to indemnify and save the Fiscal Agent, its officers, employees, directors and agents harmless against any liabilities which it may incur in the exercise and performance of its powers and duties hereunder which are not due to its negligence or willful misconduct. The obligation of the District under this Section shall survive resignation or removal of the Fiscal Agent under this Agreement and payment of the Bonds and discharge of this Agreement, but any monetary obligation of the District arising under this Section shall be limited solely to amounts on deposit in the Local Refunding Obligation Administrative Expense Fund. ARTICLE IX MODIFICATION OR AMENDMENT OF THIS AGREEMENT Section 9.01. Amendments Permitted. This Agreement and the rights and obligations of the District and of the Owners of the Bonds may be modified or amended at any time by a Supplemental Agreement pursuant to the affirmative vote at a meeting of the Owners, or with the written consent without a meeting, of the Owners of at least sixty percent (60%) in aggregate principal amount of the Bonds then Outstanding, exclusive of Bonds disqualified as provided in Section 9.04. No such modification or amendment shall (i) extend the maturity of any Bond or reduce the interest rate thereon, or otherwise alter or impair the obligation of the District to pay the principal of, and the interest and any premium on, any Bond, without the express consent of the Owner of such Bond; or (ii) permit the creation by the District of any pledge or lien upon the Special Taxes superior to or on a parity with the pledge and lien created for the benefit of the Bonds (except as otherwise permitted by the Act, the laws of the State of California or this 60285.00019\7762768.8 37 P119 Agreement), or reduce the percentage of Bonds required for the amendment hereof Any such amendment may not modify any of the rights or obligations of the Fiscal Agent without its written consent. This Agreement and the rights and obligations of the District and of the Owners may also be modified or amended at any time by a Supplemental Agreement, without the consent of any Owners, only to the extent permitted by law and only for any one or more of the following purposes: (i) to add to the covenants and agreements of the District in this Agreement contained, other covenants and agreements thereafter to be observed, or to limit or surrender any right or power herein reserved to or conferred upon the District; (ii) to make modifications not adversely affecting any Outstanding Bonds of the District in any material respect; (iii) to make such provisions for the purpose of curing any ambiguity, or of curing, correcting, or supplementing any defective provision contained in this Agreement, or in regard to questions arising under this Agreement, as the District and the Fiscal Agent may deem necessary or desirable and not inconsistent with this Agreement, and which shall not adversely affect the rights of the Owners of the Bonds; (iv) to make such additions, deletions, or modifications as may be necessary or desirable to assure the exclusion from gross income for federal income tax purposes of interest on the Bonds. Section 9.02. Owners' Meetings. The District may at any time call a meeting of the Owners. In such event the District is authorized to fix the time and place of said meeting and to provide for the giving of notice thereof, and to fix and adopt rules and regulations for the conduct of said meeting. Section 9.03. Procedure for Amendment with Written Consent of Owners. The District and the Fiscal Agent may at any time adopt a Supplemental Agreement amending the provisions of the Bonds or of this Agreement or any Supplemental Agreement, to the extent that such amendment is permitted by Section 9.01, to take effect when and as provided in this Section. A copy of such Supplemental Agreement, together with a request to Owners for their consent thereto, shall be mailed by first class mail, by the Fiscal Agent to each Owner of Bonds Outstanding, but failure to mail copies of such Supplemental Agreement and request shall not affect the validity of the Supplemental Agreement when assented to as in this Section provided. Such Supplemental Agreement shall not become effective unless there shall be filed with the Fiscal Agent the written consent of the Owners of at least sixty percent (60%) in aggregate principal amount of the Bonds then Outstanding (exclusive of Bonds disqualified as provided in Section 9.04 and a notice shall have been mailed as hereinafter in this Section provided. Each such consent shall be effective only if accompanied by proof of ownership of the Bonds for which such consent is given, which proof shall be such as is permitted by Section 11.04. Any such consent shall be binding upon the Owner of the Bonds giving such consent and on any 60285.00019\7762768.8 38 P12O subsequent Owner (whether or not such subsequent Owner has notice thereof) unless such consent is revoked in writing by the Owner giving such consent or a subsequent Owner by filing such revocation with the Fiscal Agent prior to the date when the notice hereinafter in this Section provided for has been mailed. After the Owners of the required percentage of Bonds shall have filed their consents to the Supplemental Agreement, the District shall mail a notice to the Owners in the manner hereinbefore provided in this Section for the mailing of the Supplemental Agreement, stating in substance that the Supplemental Agreement has been consented to by the Owners of the required percentage of Bonds and will be effective as provided in this Section (but failure to mail copies of said notice shall not affect the validity of the Supplemental Agreement or consents thereto). Proof of the mailing of such notice shall be filed with the Fiscal Agent. A record, consisting of the papers required by this Section 9.03 to be filed with the Fiscal Agent, shall be proof of the matters therein stated until the contrary is proved. The Supplemental Agreement shall become effective upon the filing with the Fiscal Agent of the proof of mailing of such notice, and the Supplemental Agreement shall be deemed conclusively binding (except as otherwise hereinabove specifically provided in this Article) upon the District and the Owners of all Bonds at the expiration of sixty (60) days after such filing, except in the event of a final decree of a court of competent jurisdiction setting aside such consent in a legal action or equitable proceeding for such purpose commenced within such sixty-day period. Section 9.04. Disqualified Bonds. Bonds owned or held for the account of the City or the District, excepting any pension or retirement fund, shall not be deemed Outstanding for the purpose of any vote, consent or other action or any calculation of Outstanding Bonds provided for in this Article IX, and shall not be entitled to vote upon, consent to, or take any other action provided for in this Article IX. Section 9.05. Effect of Supplemental Agreement. From and after the time any Supplemental Agreement becomes effective pursuant to this Article IX, this Agreement shall be deemed to be modified and amended in accordance therewith, the respective rights, duties and obligations under this Agreement of the District and all Owners of Bonds Outstanding shall thereafter be determined, exercised and enforced hereunder subject in all respects to such modifications and amendments, and all the terms and conditions of any such Supplemental Agreement shall be deemed to be part of the terms and conditions of this Agreement for any and all purposes. Section 9.06. Endorsement or Replacement of Bonds Issued After Amendments. The District may determine that Bonds issued and delivered after the effective date of any action taken as provided in this Article IX shall bear a notation, by endorsement or otherwise, in form approved by the District, as to such action. In that case, upon demand of the Owner of any Bond Outstanding at such effective date and presentation of his Bond for that purpose at the Principal Office of the Fiscal Agent or at such other office as the District may select and designate for that purpose, a suitable notation shall be made on such Bond. The District may determine that new Bonds, so modified as in the opinion of the District is necessary to conform to such Owners' action, shall be prepared, executed and delivered. In that case, upon demand of the Owner of any Bonds then Outstanding, such new Bonds shall be exchanged at the Principal Office of the 60285.00019\7762768.8 39 P121 Fiscal Agent without cost to any Owner, for Bonds then Outstanding, upon surrender of such Bonds. Section 9.07. Amendatory Endorsement of Bonds. The provisions of this Article IX shall not prevent any Owner from accepting any amendment as to the particular Bonds held by him, provided that due notation thereof is made on such Bonds. ARTICLE X MISCELLANEOUS Section 10.01. Benefits of Agreement Limited to Parties. Nothing in this Agreement, expressed or implied, is intended to give to any person other than the District, the City, the Fiscal Agent, and the Owners, any right, remedy, claim under or by reason of this Agreement. Any covenants, stipulations, promises, or agreements in this Agreement contained by and on behalf of the District shall be for the sole and exclusive benefit of the Owners and the Fiscal Agent. Section 10.02. Cancellation of Bonds. All Bonds surrendered to the Fiscal Agent for payment upon maturity or for redemption shall be upon payment therefor, and any Bond purchased by the District as authorized herein and delivered to the Fiscal Agent for such purpose shall be, cancelled forthwith and shall not be reissued. The Fiscal Agent shall destroy such Bonds, as provided by law, and, upon request of the District, furnish to the District a certificate of such destruction. Section 10.03. Successor is Deemed Included in All References to Predecessor. Whenever in this Agreement or any Supplemental Agreement either the District or the Fiscal Agent is named or referred to, such reference shall be deemed to include the successors or assigns thereof, and all the covenants and agreements in this Agreement contained by or on behalf of the District or the Fiscal Agent shall bind and inure to the benefit of the respective successors and assigns thereof whether so expressed or not. Section 10.04. Execution of Documents and Proof of Ownership by Owners. Any request, declaration, or other instrument which this Agreement may require or permit to be executed by the Owners may be in one or more instruments of similar tenor, and shall be executed by the Owners in person or by their attorneys appointed in writing. Except as otherwise herein expressly provided, the fact and date of the execution by any Owner or his attorney of such request, declaration or other instrument, or of such writing appointing such attorney, may be proved by the certificate of any notary public or other officer authorized to take acknowledgments of deeds to be recorded in the state in which he purports to act, that the person signing such request, declaration or other instrument or writing acknowledged to him the execution thereof, or by an affidavit of a witness of such execution, duly sworn to before such notary public or other officer. Except as otherwise herein expressly provided, the ownership of registered Bonds and the amount, maturity, number and date of holding the same shall be proved by the registry books. 60285.00019\7762768.8 40 P122 Any request, declaration or other instrument or writing of the Owner of any Bond shall bind all future Owners of such Bond in respect of anything done or suffered to be done by the District or the Fiscal Agent in good faith and in accordance therewith. Section 10.05. Waiver of Personal Liability. No member, officer, agent or employee of the District or the City shall be individually or personally liable for the payment of the principal of, or interest or any premium on, the Bonds; but nothing herein contained shall relieve any such member, officer, agent or employee from the performance of any official duty provided by law. Section 10.06. Notices to and Demands on District and Fiscal Agent. Any notice or demand which by any provision of this Agreement is required or permitted to be given or served by the Fiscal Agent to or on the District may be given or served by being deposited postage prepaid in a post office letter box addressed (until another address is filed by the District with the Fiscal Agent) as follows: City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 c/o City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 Attention: City Manager Any notice or demand which by any provision of this Agreement is required or permitted to be given or served by the District to or on the Fiscal Agent may be given or served by being deposited postage prepaid in a post office letter box addressed (until another address is filed by the Fiscal Agent with the District) as follows: Wells Fargo Bank,National Association 707 Wilshire Blvd. 17th Floor Los Angeles, CA 90017 Attention: Corporate Trust Department Section 10.07. Partial Invalidity. If any Section, paragraph, sentence, clause or phrase of this Agreement shall for any reason be held illegal or unenforceable, such holding shall not affect the validity of the remaining portions of this Agreement. The District hereby declares that it would have adopted this Agreement and each and every other Section, paragraph, sentence, clause or phrase hereof and authorized the issue of the Bonds pursuant thereto irrespective of the fact that any one or more Sections, paragraphs, sentences, clauses, or phrases of this Agreement may be held illegal, invalid or unenforceable. Section 10.08. Unclaimed Moneys. Anything contained herein to the contrary notwithstanding, any moneys held by the Fiscal Agent for the payment and discharge of the principal of, and the interest and any premium on, the Bonds which remains unclaimed for two (2) years after the date when the payments of such principal, interest and premium have become payable, if such moneys were held by the Fiscal Agent at such date, shall be repaid by the Fiscal Agent to the District as its absolute property free from any trust, and the Fiscal Agent shall 60285.00019\7762768.8 41 P123 thereupon be released and discharged with respect thereto and the Bond Owners shall look only to the District for the payment of the principal of, and interest and any premium on, such Bonds. Section 10.09. Provisions Constitute Contract. The provisions of this Agreement shall constitute a contract between the District and the Bondowners and the provisions hereof shall be construed in accordance with the laws of the State of California. In case any suit, action, or proceeding to enforce any right or exercise any remedy shall be brought or taken and, should said suit, action, or proceeding be abandoned, or be determined adversely to the Bondowners or the Fiscal Agent, then the District, the Fiscal Agent, and the Bondowners shall be restored to their former positions rights and remedies as if such suit, action, or proceeding had not been brought or taken. After the issuance and delivery of the Bonds this Agreement shall be irrepealable, but shall be subject to modifications to the extent and in the manner provided in this Agreement, but to no greater extent and in no other manner. Section 10.10. Future Contracts. Nothing herein contained shall be deemed to restrict or prohibit the District from making contracts or creating bonded or other indebtedness payable from a pledge of the Net Special Tax Revenues which is subordinate to the pledge hereunder, or which is payable from taxes or any source other than the Net Special Tax Revenues and other amounts pledged hereunder. Section 10.11. Further Assurances. The District will adopt, make, execute, and deliver any and all such further resolutions, instruments and assurances as may be reasonably necessary or proper to carry out the intention or to facilitate the performance of this Agreement, and for the better assuring and confirming unto the Owners of the Bonds the rights and benefits provided in this Agreement. Section 10.12. Applicable Law. This Agreement shall be governed by and enforced in accordance with the laws of the State of California applicable to contracts made and performed in the State of California. Section 10.13. Conflict with Act. In the event of a conflict between any provision of this Agreement with any provision of the Act as in effect on the Closing Date, the provision of the Act shall prevail over the conflicting provision of this Agreement. Section 10.14. Conclusive Evidence of Regularity. Bonds issued pursuant to this Agreement shall constitute conclusive evidence of the regularity of all proceedings under the Act relative to their issuance and the levy of the Special Taxes. Section 10.15. Payment on Business Day. In any case where the date of the maturity of interest or of principal (and premium, if any) of the Bonds or the date fixed for redemption of any Bonds or the date any action is to be taken pursuant to this Agreement is other than a Business Day, the payment of interest or principal (and premium, if any) or the action need not be made on such date but may be made on the next succeeding day which is a Business Day with 60285.00019\7762768.8 42 P124 the same force and effect as if made on the date required and no interest shall accrue for the period after such date. Section 10.16. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original. ARTICLE XI DOCUMENTS TO BE DELIVERED AT CLOSING Section 11.01. Documents to be Delivered at Closing. On or prior to the Closing Date, each of the District, the Fiscal Agent, and the Original Purchaser shall receive one copy of each of the following documents relating to the authorization and issuance of the Bonds: Section 11.02. Final Opinion of Bond Counsel. The final opinion of Bond Counsel, dated the Closing Date, substantially in the form set forth in the Form of Bond attached as in Exhibit A hereto, together with a letter dated the Closing Date and addressed to each of the Fiscal Agent and the Original Purchaser authorizing the Original Purchaser to rely on said opinion. Section 11.03. Defeasance Opinion of Bond Counsel. A defeasance opinion of Bond Counsel, dated the Closing Date, with respect to the Prior Special Tax Bonds. Section 11.04. Opinion of City Attorney. An opinion of the City Attorney of the City on behalf of the District, dated the Closing Date and addressed to the Fiscal Agent and the Original Purchaser to the effect that: A. the District is a community facilities district duly organized and existing under the Constitution and laws of the State of California; B. the District has full legal power and lawful authority to enter into this Fiscal Agent Agreement, the Escrow Agreement, and the Bonds (collectively the "District Documents") and carry out the transactions contemplated under the District Documents; C. the resolution approving the issuance of the Bonds has been duly adopted at a meeting of the City Council, acting as the legislative body of the District, which meeting was called and held pursuant to law with all public notice required by law and at which a quorum was present and acting throughout and such resolution is in full force and effect and has not been modified, amended, or rescinded; D. the District Documents have been duly authorized, executed, and delivered by the District and constitute the legal, valid, and binding obligations of the District enforceable against the District in accordance with their respective terms, subject to bankruptcy, insolvency, reorganization, moratorium, and other similar laws affecting creditors' rights, to the application of equitable principles where equitable remedies are sought, and to the exercise of judicial discretion in appropriate cases; 60285.00019\7762768.8 43 P125 E. to the best knowledge of such counsel, there is no action, suit, proceeding, or investigation before or by any court, public board, or body pending (notice of which has been served on the District) or threatened in writing wherein an unfavorable decision, ruling, or finding would: (a) affect the creation, organization, existence, or powers of the District or the titles of its members and officers to their respective offices; or (b) affect the validity of the District Documents or restrain or enjoin the repayment of the Bonds or in any way contest or affect the validity of the District Documents or contest the authority of the District to enter into or perform its obligations under any of the District Documents, or which, in any manner, questions the right of the District to use the Special Taxes levied within the District for repayment of the Bonds or affects in any manner the right or ability of the District to collect or pledge the Special Taxes levied within the District; and F. to the best knowledge of such counsel, the execution and delivery of the District Documents and compliance with the provisions thereof under the circumstances contemplated thereby, (a) do not in any material respect conflict with or constitute on the part of the District a breach of or default under any agreement or other instrument to which the District is a party or by which it is bound, and (b) do not and will not in any material respect constitute on the part of the District a violation, breach of, or default under any court order or consent decree to which the District is subject. Section 11.05. Opinion of Counsel to the Escrow Bank and Fiscal Agent. An opinion of counsel to the Escrow Bank and the Fiscal Agent (the "Bank"), dated the Closing Date, and addressed to the District and the Original Purchaser to the effect that: A. the Bank is a national banking association, duly organized and validly existing under the laws of the United States, having full power to enter into and perform its obligations under the Fiscal Agent Agreement, and the Escrow Agreement (collectively, the "Bank Agreements"); B. assuming due execution by the other parties thereto, the Bank Agreements have been duly authorized, executed, and delivered by the Bank and constitute the legal, valid, and binding obligations of the Bank enforceable in accordance with their respective terms, except as enforcement thereof may be limited by bankruptcy, insolvency, or other laws affecting the enforcement of creditors' rights generally and by the application of equitable principles, if equitable remedies are sought; C. no consent, approval, authorization, or other action by any governmental or regulatory authority having jurisdiction over the Bank that has not been obtained is or will be required for the execution and delivery of the Bank Agreements or the consummation of the transactions contemplated by the Bank Agreements; and D. to the best knowledge of the Bank after due inquiry, the execution and delivery by the Bank of the Bank Agreements and compliance with the terms thereof will not conflict with, or result in a violation or breach of, or constitute a default under, any loan agreement, indenture, bond, note, resolution, or any other agreement or instrument to which the Bank is a party or by which it is bound, or any law or any rule, regulation, order, or decree of any court or governmental agency or body having jurisdiction over the Bank or any of its activities or 60285.00019\7762768.8 44 P126 properties (except that no representation, warranty, or agreement is made by the Bank with respect to any federal or state securities or blue sky laws or regulations). Section 11.06. District Certificate. A certificate of the District, dated the Closing Date and signed by an authorized official of District, to the effect that: A. the District is a community facilities district, duly organized and validly existing under the Constitution and laws of the State, with full right, power, and authority to enter into the District Documents, adopt the resolution authorizing the issuance of the Bonds and the entering into the District Documents and to take all other actions on the part of the District relating thereto, issue, sell, and deliver the Bonds to the Original Purchaser, and carry out and consummate the transactions on its part contemplated by the District Documents; B. by all necessary official action of the City Council, as the legislative body of the District, the District has duly authorized and approved the execution and delivery by the District of, and the performance by the District of the obligations on its part contained in, the District Documents and, as of the Closing Date; such authorizations and approvals are in full force and effect and have not been amended, modified, or rescinded. When executed and delivered by the parties thereto, the District Documents will constitute the legally valid and binding obligations of the District enforceable upon the District in accordance with their respective terms, except as enforcement may be limited by bankruptcy, insolvency, reorganization, moratorium, or similar laws or equitable principles relating to or affecting creditors' rights generally; C. the Special Taxes have been duly and lawfully levied under and pursuant to the provisions of the Act; and the Special Taxes constitute a valid and legally binding lien on land in the District. The Special Taxes are not subject to repeal or reduction by action of the City Council if the effect thereof would interfere with the timely payment of the principal of and interest on the Bonds; D. as of the Closing Date, the District is not in breach of or in default under any applicable constitutional provision, law, or administrative rule or regulation of the State or the United States, or any applicable judgment or decree or any trust agreement, loan agreement, bond, note, resolution, ordinance, agreement, or other instrument to which the District is a party or is otherwise subject, and no event has occurred and is continuing which, with the passage of time or the giving of notice, or both, would constitute a default or event of default under any such instrument which breach, default, or event could have an adverse effect on the District's ability to perform its obligations under the District Documents; and, as of the Closing Date, the authorization, execution, and delivery of the District Documents and compliance by the District with the provisions of each of such agreements or instruments does not and will not conflict with or constitute a breach of or default under any applicable constitutional provision, law, or administrative rule or regulation of the State or the United States, or any applicable judgment, decree, license, permit, trust agreement, loan agreement, bond, note, resolution, ordinance, agreement, or other instrument to which the District (or any of its officers in their respective capacities as such) is subject, or by which it or any of its properties is bound, nor will any such authorization, execution, delivery, or compliance result in the creation or imposition of any lien, charge, or other security interest or encumbrance of any nature whatsoever upon any of its assets 60285.00019\7762768.8 45 P127 or properties or under the terms of any such law, regulation or instrument, except as may be provided by the District Documents; E. as of the Closing Date, there is no action, suit, proceeding, inquiry, or investigation, at law or in equity, before or by any court, government agency, public board, or body (collectively and individually, an "Action") pending (notice of which has been served on the District) or, to the best knowledge of the District, threatened, in which any such Action (i) in any way questions the corporate existence of the District or the titles of the officers of the District to their respective offices; (ii) affects, contests, or seeks to prohibit, restrain, or enjoin the issuance or delivery of the Bonds or the payment or collection of installments of the Special Taxes or any amounts pledged or to be pledged to pay the principal of and interest on the Bonds, or in any way contests or affects the validity of the District Documents or the consummation of the transactions on the part of the District contemplated thereby; or (iii) contests the exemption of interest on the Bonds from State income taxation or contests the powers of District which may result in any material adverse change relating to the financial condition of the District; and, as of the Closing Date, there is no basis for any Action of the nature described in clauses (i) through (iii) of this paragraph; F. the Bonds, when issued, executed, and delivered in accordance with this Fiscal Agent Agreement, will be validly issued and outstanding limited obligations of the District, entitled to the benefits of this Fiscal Agent Agreement. This Fiscal Agent Agreement creates a valid pledge of the monies in certain funds and accounts established pursuant thereto, subject in all cases to the provisions of this Fiscal Agent Agreement permitting the application thereof for the purposes and on the terms and conditions set forth herein; and G. all authorizations, approvals, licenses, permits, consents, elections, and orders of or filings with any governmental authority, legislative body, board, agency, or commission having jurisdiction in the matters which are required by the Closing Date for the due authorization of, or which would constitute a condition precedent to, or the absence of which would adversely affect the due performance by the District of, its obligations in connection with the District Documents have been duly obtained or made and are in full force and effect. Section 11.07. Bank's Certificate. A certificate of the Bank, dated the Closing Date, to the following effect: A. the Bank is duly organized and existing as a national banking association in good standing under the laws of the United States, having the full power and authority to accept and perform its duties under the Bank Agreements; B. the Bank Agreements have been duly authorized, executed, and delivered by the Bank and constitute the legal, valid, and binding obligations of the Bank enforceable in accordance with their respective terms, except as enforcement thereof may be limited by bankruptcy, insolvency, or other laws affecting enforcement of creditors rights, or by the application of equitable principles if equitable remedies are sought; 60285.00019\7762768.8 46 P128 C. the Bank is duly authorized to accept the obligations created by the Bank Agreements, and to authenticate the Bonds pursuant to the terms of this Fiscal Agent Agreement; and to authenticate the Bonds pursuant to the terms of the Fiscal Agent Agreement; D. the Bonds have been duly authenticated pursuant to the terms of this Fiscal Agent Agreement E. to the best knowledge of the Bank, after due inquiry, there is no action, suit, proceeding, or investigation, at law or in equity, before or by any court or governmental agency, public board or body pending against the Bank or threatened against the Bank which in the reasonable judgment of the Bank would affect the existence of the Bank or in any way contesting or affecting the validity or enforceability of the Bank Agreements or contesting the powers of the Bank or its authority to enter into and perform its obligations under the Bank Agreements; and F. no consent, approval, authorization, or other action by any governmental or regulatory authority having jurisdiction over the Bank that has not been obtained is or will be required for the authentication of the Bonds or the consummation by the Bank of the other transactions contemplated to be performed by the Bank in connection with the authentication of the Bonds and the acceptance and performance by the Bank of the obligations created by the Bank Agreements. Section 11.08. Verification Letter. A letter addressed to the District, dated on or before the Closing Date, from Causey, Demgen & Moore Inc., Denver, Colorado (the "Verification Agent"), verifying the accuracy of the mathematical computations concerning the adequacy of the moneys to be deposited with the Escrow Bank in the Escrow Fund under the Escrow Agreement to pay when due pursuant to the stated maturity or call for redemption the principal of and interest and premium with respect to the Prior Special Tax Bonds. Section 11.09. Resolutions. Copies of the resolution adopted by the City Council, as the legislative body of the District, authorizing the issuance of the Bonds, certified by the City Clerk of the City and the authorizing resolutions of the Bank; Section 11.10. CDIAC Statements. Copies of the statements with respect to the sale of the Bonds required to be delivered to the California Debt and Investment Advisory Committee pursuant to Sections 53583 and 8855 of the California Government Code; Section 11.11. Form 8038-G. Evidence that the federal tax information form 8038-G has been prepared by Bond Counsel for filing; Section 11.12. Tax Certificate. The Tax Certificate of the District, in form satisfactory to Bond Counsel, signed by an appropriate officer of the District; and Section 11.13. Additional Documents. Such additional legal opinions, certificates, instruments, and other documents as Bond Counsel or the Original Purchaser may reasonably deem necessary. ]Remainder of this page intentionally left blank.] 60285.00019\7762768.8 47 P129 IN WITNESS WHEREOF, the District has caused this Agreement pertaining to the Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 to be executed in its name and the Fiscal Agent has caused this Agreement to be executed in its name, all as of , 2013. CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 IMPROVEMENT AREA NO. 2 By: City Manager WELLS FARGO BANK, NATIONAL ASSOCIATION, as Fiscal Agent By: Authorized Officer S - 1 60285.00019A7762768.8 P130 EXHIBIT A FORM OF BOND No. $ UNITED STATES OF AMERICA STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS, SERIES 2013 THIS BOND MAY ONLY BE TRANSFERRED TO AN "ACCREDITED INVESTOR" WITHIN THE MEANING OF REGULATION D UNDER THE SECURITIES ACT OF 1933, AS AMENDED, SUBJECT TO THE TERMS AND CONDITIONS SET FORTH IN THE AGREEMENT. MATURITY DATE DATED DATE INTEREST RATE September 1, 2033_ , 2013 REGISTERED OWNER: ALLIANCE BANK OF ARIZONA PRINCIPAL AMOUNT: DOLLARS The City of Rancho Cucamonga (the "City") for and on behalf of the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 (the "District"), for value received, hereby promises to pay solely from Net Special Tax Revenues (as defined in the Agreement) to be collected within Improvement Area No. 2 of the District or amounts in the funds and accounts held under the Agreement (as hereinafter defined), to the registered owner (the "Owner") named above, or registered assigns, on the maturity date set forth above, unless redeemed prior thereto as hereinafter provided, the principal amount set forth above, and to pay interest on such principal amount from the Dated Date, or from the most recent interest payment date to which interest has been paid or duly provided for, semiannually five (5) days prior to each September 1 and March 1, commencing March 1, 2014 (each an "Interest Payment Date"), at the interest rate set forth above, until the principal amount hereof is paid or made available for payment. The principal of this Bond is payable to the registered Owner hereof in lawful money of the United States of America upon presentation and surrender of this Bond at the office of Wells Fargo Bank, National Association (the "Fiscal Agent"). Interest on this Bond shall be paid by check of the Fiscal Agent mailed five (5) days preceding each Interest Payment Date to the C - 1 60285.00019\7762768.8 P131 registered Owner hereof as of the close of business on the 15th day of the month preceding the month in which the interest payment date occurs (the "Record Date") at such registered Owner's address as it appears on the registration books maintained by the Fiscal Agent. This Bond is one of a duly authorized issue of bonds in the aggregate principal amount of $ pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, Sections 63311, et seq., of the California Government Code (the "Mello-Roos Act") and designated the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013. The Bonds have been issued for the purpose of refunding the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Bonds, Series 2003-B (the "Prior Special Tax Bonds"). The issuance of the Bonds and the terms and conditions thereof are provided for by the Fiscal Agent Agreement, dated as of September 1, 2013 (the "Agreement"), by and between the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 and the Fiscal Agent and this reference incorporates the Agreement herein, and by acceptance hereof the Owner of this Bond assents to said terms and conditions. Capitalized terms used herein shall have the meanings ascribed to such terms in the Agreement unless otherwise specified herein. Pursuant to the Mello-Roos Act and the Agreement, the principal of and interest on this Bond are payable solely from Net Special Tax Revenues of the annual special tax authorized under the Mello-Roos Act to be collected within Improvement Area No. 2 of the District (the "Special Tax") and certain funds held under the Agreement. Each Bond shall bear interest from the Interest Payment Date next preceding the date of authentication thereof unless (i) it is authenticated on an Interest Payment Date, in which event it shall bear interest from such date of authentication; or (ii) it is authenticated prior to an Interest Payment Date and after the close of business on the Record Date preceding such Interest Payment Date, in which event it shall bear interest from such Interest Payment Date; or (iii) it is authenticated prior to the Record Date preceding the first Interest Payment Date, in which event it shall bear interest from the Closing Date; provided, however, that if at the time of authentication of a Bond, interest is in default thereon, such Bond shall bear interest from the Interest Payment Date to which interest has previously been paid or made available for payment thereon. Any tax for the payment hereof shall be limited to the Special Tax, except to the extent that provision for payment has been made by the City, as may be permitted by law. The Bonds do not constitute obligations of the City of Rancho Cucamonga for which said City is obligated to levy or pledge, or has levied or pledged, general or special taxation other than described hereinabove. The District has covenanted for the benefit of the Owners of the Bonds that it will order, and cause to be commenced as provided in the Agreement, and thereafter diligently prosecute to judgment, an action in the superior court to foreclose the lien of any Special Tax or installment thereof not paid when due. The Bonds or any portion of the principal thereof, in the principal amount of$100,000 or any integral multiple of $5,000 in excess thereof, may be redeemed, at the option of the City from any source of funds (excluding Prepayments transferred from the Prepayment Account of the C - 2 60285.00019A7762768.8 P132 Bond Service Fund) on any date, subject to the restrictions upon refunding of bonds specified in the Act, by giving notice as provided in the Agreement, causing the Fiscal Agent to give notice as provided by the Agreement and by paying the redemption price equal to the principal amount of the Bonds to be redeemed, plus accrued interest to the date of redemption, plus or minus the Close-out Amount. The Bonds shall be subject to redemption on any Interest Payment Date, prior to maturity, as a whole or in part from such maturities, as are selected by the District, from Prepayments of Special Taxes at the following redemption prices (expressed as percentages of the principal amount of the Bonds to be redeemed), together with accrued interest thereon to the date of redemption; provided, however, that the Bonds that remain Outstanding after any such mandatory redemption pursuant shall be in authorized denominations of$100,000 or any integral multiple of$5,000 in excess thereof: Redemption Date Redemption Price March 1, 2014 through September 1, 2033 103% The Bonds maturing on September 1, 2033, shall be called before maturity and redeemed, from the sinking fund payments that have been deposited into the Bond Service Fund, on September 1, 2014, and on each September 1 thereafter prior to maturity, in accordance with the schedule of sinking fund payments set forth in the Agreement. The Bonds so called for redemption shall be selected by the Fiscal Agent by lot and shall be redeemed at a redemption price for each redeemed Bond equal to the principal amount thereof, plus accrued interest to the redemption date, without premium. In lieu of redemption under the Fiscal Agent Agreement, moneys in the Bond Fund may be used and withdrawn by the Fiscal Agent for purchase of Outstanding Bonds, upon the filing with the Fiscal Agent of an Officer's Certificate requesting such purchase, at public or private sale as and when, and at such prices (including brokerage and other charges) as such Officer's Certificate may provide, but in no event may Bonds be purchased at a price in excess of the principal amount thereof, plus interest accrued to the date of purchase, unless a greater purchase price is permitted under the Act and the District determines that it will have sufficient amounts in the Bond Fund, following such purchase, to pay Debt Service on the Bonds. Notice of redemption with respect to the Bonds to be redeemed shall be given to the registered Owners thereof, in the manner, to the extent and subject to the provisions of the Agreement. This Bond shall be registered in the name of the Owner hereof, as to both principal and interest. Each registration and transfer of registration of this Bond shall be entered by the Fiscal Agent in books kept by it for this purpose and authenticated by its manual signature upon the certificate of authentication endorsed hereon. Except as provided in the Agreement, any Bond may, in accordance with its terms, be transferred, upon the books required to be kept pursuant to the provisions of the Agreement by the person in whose name it is registered, in person or by his duly authorized attorney, upon C - 3 60285.00019\7762768.8 P133 surrender of such Bond for cancellation, accompanied by delivery of a duly written instrument of transfer in a form approved by the Fiscal Agent. The cost for any services rendered or any expenses incurred by the Fiscal Agent in connection with any such transfer shall be paid by the District. The Fiscal Agent shall collect from the Owner requesting such transfer any tax or other governmental charge required to be paid with respect to such transfer. Whenever any Bond or Bonds shall be surrendered for transfer, the District shall execute and the Fiscal Agent shall authenticate and deliver a new Bond or Bonds, for like aggregate principal amount. No transfers of Bonds shall be required to be made (i) fifteen (15) days prior to the date established by the Fiscal Agent for selection of Bonds for redemption; (ii) with respect to a Bond after such Bond has been selected for redemption; or (iii) between the 15th day of the month next preceding any Interest Payment Date and such Interest Payment Date. Bonds may be exchanged at the Principal Office of the Fiscal Agent for a like aggregate principal amount of Bonds of authorized denominations and of the same maturity. The cost for any services rendered or any expenses incurred by the Fiscal Agent in connection with any such exchange shall be paid by the District. The Fiscal Agent shall collect from the Owner requesting such exchange any tax or other governmental charge required to be paid with respect to such exchange. No exchanges of Bonds shall be required to be made (i) fifteen (15) days prior to the date established by the Fiscal Agent for selection of Bonds for redemption; (ii) with respect to a Bond after such Bond has been selected for redemption; or(iii) between the 15th day of the month next preceding any Interest Payment Date and such Interest Payment Date. The Fiscal Agent Agreement and the rights and obligations of the Agency thereunder may be modified or amended as set forth therein. This Bond shall not become valid or obligatory for any purpose until the certificate of authentication and registration hereon endorsed shall have been dated and signed by the Fiscal Agent. IT IS HEREBY CERTIFIED, RECITED, AND DECLARED that all acts, conditions and things required by law to exist, happen and be performed precedent to and in the issuance of this Bond have existed, happened and been performed in due time, form and manner as required by law, and that the amount of this Bond does not exceed any debt limit prescribed by the laws or Constitution of the State of California. [Remainder of this page intentionally left blank.] C - 4 60285.00019\7762768.8 P134 IN WITNESS WHEREOF, the City of Rancho Cucamonga Community Facilities District 2003- 01 has caused this Bond to be dated , 2013, to be signed by the manual or facsimile signature of the Mayor and countersigned by the manual or facsimile signature of the City Clerk, each acting for and on behalf of such community facilities district. CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 BY: Mayor BY: City Clerk it II C - 5 60285.00019V7762768.8 P135 FISCAL AGENT'S CERTIFICATE OF AUTHENTICATION This is one of the Bonds described in the Resolution and the Agreement which has been authenticated on , WELLS FARGO BANK, NATIONAL ASSOCIATION, as Fiscal Agent By: Authorized Officer C - 6 60285.00019\7762768.8 P136 ASSIGNMENT For value received, the undersigned do(es) hereby sell, assign and transfer unto (Name, Address and Tax Identification or Social Security Number of Assignee) the within Bond and do(es) hereby irrevocably constitute and appoint , attorney, to transfer the same on the registration books of the Fiscal Agent, with full power of substitution in the premises. Dated: NOTICE: The signature(s) on this assignment must correspond with the name(3) as written on the face of the within Bond in every particular without alteration or enlargement or any change whatsoever. Signature Guaranteed: NOTICE: Signature(s) must be guaranteed by a member firm of the New York Stock Exchange or a commercial bank or trust company. C - 7 60285.00019\7762768.8 P137 FORM OF OPINION OF BOND COUNSEL City of Rancho Cucamonga, for and on behalf of the City of Rancho Cucamonga Community Facilities District No. 2001-01 10500 Civic Center Drive Rancho Cucamonga, California 91730 Re: $ ,000,000 City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 BOND OPINION Ladies and Gentlemen: We have acted as Bond Counsel in connection with the issuance and sale by the City of Rancho Cucamonga Community Facilities District No. 2003-01 (the "District") of the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 in the aggregate principal amount of $_,000,000 (the "Bonds"). The Bonds are issued pursuant to the Mello Roos Community Facilities Act of 1982, as amended (comprising Chapter 2.5 of Part 1 of Division 2 of Title 5 of the Government Code of the State of California), Resolution No. 13- adopted by the City Council of the City of Rancho Cucamonga, acting in its capacity as the Legislative Body of the District, on September 17, 2013, and the Fiscal Agent Agreement, dated as of September 1, 2013 (the "Fiscal Agent Agreement"), and entered into by and between the District and Wells Fargo Bank, National Association, as Fiscal Agent. Capitalized terms used herein and not otherwise defined shall have the meanings given such terms in the Fiscal Agent Agreement. As Bond Counsel, we have examined copies certified to us as being true and complete copies of the proceedings in connection with the formation of the District and the issuance of the Bonds (the "Proceedings"). We have also examined certificates and representations of fact made by public officials and officers of the City on behalf of itself and the District and others as we have deemed necessary to render this opinion. Attention is called to the fact that we have not been requested to examine and have not examined any documents or information relating to the District or the City other than the record of the Proceedings hereinabove referred to, and no opinion is expressed as to any financial or other information, or the adequacy thereof which has been or may be supplied to any purchaser of the Bonds. In rendering this opinion, we have relied upon the representations of fact and certifications referred to above, and we have not undertaken by independent investigation to verify the accuracy of the factual matters represented, warranted or certified therein. We have not been engaged to take, and have not undertaken, any responsibility for the accuracy, completeness or fairness of the Official Statement or other offering materials relating to the Bonds and express no opinion relating thereto (excepting only the matters set forth as our opinion in the Official Statement). C - 8 60285.00019\7762768.8 P138 The opinions expressed herein are based on an analysis of existing laws, regulations, rulings and court decisions. The opinions may be affected by actions or events occurring after the date hereof. We have not undertaken to determine, or to inform any person, whether any such actions or events occur. As to questions of fact material to our opinion, we have relied upon the representations of fact and certifications referred to above, and we have not undertaken by independent investigation to verify the authenticity of signatures or the accuracy of the factual matters represented, warranted or certified therein. It is to be understood that the rights and obligations under the Bonds and the Fiscal Agent Agreement are subject to bankruptcy, insolvency, reorganization, moratorium and other similar laws heretofore or hereafter enacted, affecting the enforcement of creditors' rights and remedies, to the application of equitable principles when equitable remedies are sought, and to the exercise of judicial discretion in appropriate cases. Based on and subject to the foregoing, and in reliance thereon, and our consideration of such questions of law as we have deemed relevant to the circumstances, we are of the following opinions: 1. The District has, and the Proceedings show, full power and authority to issue the Bonds. The Bonds constitute legal, valid and binding limited obligations of the District, payable in accordance with their terms. The District has the full right, power and authority to levy and pledge the Special Taxes (as defined in the Fiscal Agent Agreement) to the owners of the Bonds. The Bonds are limited obligations of the District payable solely from and secured by a pledge of the Net Special Tax Revenues (as defined in the Fiscal Agent Agreement), and from certain other funds and accounts pursuant to the Fiscal Agent Agreement and are not obligations of the City, the State of California, or any public agency thereof(other than the District). 2. The Fiscal Agent Agreement has been duly and validly authorized, executed and delivered by, and constitutes the valid and binding obligation of, the District. 3. Under existing statutes, regulations, rulings and court decisions, and assuming compliance by the District with the covenants mentioned hereinbelow, the interest on the Bonds is excluded from gross income for purposes of federal income taxation. Interest on the Bonds is not an item of tax preference for purposes of calculating the federal alterative minimum tax imposed on individuals and corporations; however, it should be noted that, with respect to corporations, such interest will be included as an adjustment in the calculation of alternative minimum taxable income, which may affect the alternative minimum tax liability of corporations. 4. Interest on the Bonds is exempt from personal income taxation imposed by the State of California. The opinions expressed in paragraph 3. above as to the exclusion from gross income for federal income tax purposes of interest on the Bonds are subject to the condition that the District comply with all requirements of the Internal Revenue Code of 1986, as amended (the "Code"), C - 9 60285.00019\7762768.8 P139 that must be satisfied subsequent to the issuance of the Bonds to assure that such interest will not become includable in gross income for federal income tax purposes. Failure to comply with such requirements of the Code might cause interest on the Bonds to be included in gross income for federal income tax purposes retroactive to the date of issuance of the Bonds. The District has covenanted to comply with all such requirements. Except as set forth in paragraph 3. above, we express no opinion as to any federal tax consequences related to the Bonds. We are admitted to the practice of law only in the State of California and our opinions is limited to matters governed by the laws of the State of California and federal law. We assume no responsibility with respect to the applicability or the effect of the laws of any other jurisdiction. The opinions expressed herein may be affected by actions taken (or not taken) or events occurring (or not occurring) after the date hereof. Our engagement as Bond Counsel with respect to the Bonds terminates upon the issuance of the Bonds and we have not undertaken to determine, or to inform any person, whether any such actions or events are taken (or not taken) or do occur (or do not occur). We express no opinion as to any matter other than as expressly set forth above. Respectfully Submitted, BEST BEST & KRIEGER LLP C - 10 60285.00019\7762768.8 P140 EXHIBIT B PERMITTED INVESTMENTS "Permitted Investments" means any of the investments listed below that at the time of investment are legal investments under the laws of the State of California for the moneys proposed to be invested therein (provided that the Trustee shall have no duty to investigate the legality of any investments): A. The following obligations may be used for all purposes, including defeasance investments: (1) Cash (insured at all times by the Federal Deposit Insurance Corporation). (2) Obligations of, or obligations guaranteed as to principal and interest by, the U.S. or any agency or instrumentality thereof, when such obligations are backed by the full faith and credit of the U.S. including: (a) U.S. treasury obligations, (b) all direct or fully guaranteed obligations, (c) Farmers Home Administration, (d) General Services Administration, (e) Guaranteed Title XI financing, (1) Government National Mortgage Association (GNMA), (g) State and Local Government Series. Any security used for defeasance must provide for the timely payment of principal and interest and cannot be callable or pre-payable prior to maturity or earlier redemption of the rated debt (excluding securities that do not have a fixed par value and/or whose terms do not promise a fixed dollar amount at maturity or call date). B. The following obligations may be used as for all purposes other than defeasance investments in refunding escrow accounts: (1) Obligations of any of the following federal agencies which obligations represent the full faith and credit of the United States of America, including: (a) Export-Import Bank, (b) Rural Economic Community Development Administration, (c) U.S. Maritime Administration, C - 1 60285.00019\7762768.8 P141 (d) Small Business Administration, (e) U.S. Department of Housing & Urban Development (PHAs), (f) Federal Housing Administration, (g) Federal Financing Bank. (2) Direct obligations of any of the following federal agencies which obligations are not fully guaranteed by the full faith and credit of the United States of America: (a) senior debt obligations issued by the Federal National Mortgage Association (FNMA) or Federal Home Loan Mortgage Corporation (FHLMC); (b) obligations of the Resolution Funding Corporation (REFCORP); (c) senior debt obligations of the Federal Home Loan Bank System. (3) U.S. dollar denominated deposit accounts, federal funds and bankers' acceptances with domestic commercial banks which have a rating on their short term certificates of deposit on the date of purchase of "P-1" by Moody's and "A-1" or "A-1+" by S&P and maturing not more than 360 calendar days after the date of purchase. (Ratings on holding companies are not considered as the rating of the bank). (4) Commercial paper which is rated at the time of purchase in the single highest classification, "P-1" by Moody's and "A-1+" by S&P and which matures not more than 270 calendar days after the date of purchase. (5) Investments in a money market fund rated "AAAm" or "AAAm-G" or better by S&P including funds for which the Trustee or an affiliate provides investment advice or other services. (6) Pre-refunded municipal obligations defined as follows: any bonds or other obligations of any state of the United States of America or of any agency, instrumentality or local governmental unit of any such state which are not callable at the option of the obligor prior to maturity or as to which irrevocable instructions have been given by the obligor to call on the date specified in the notice: (a) which are rated, based on an irrevocable escrow account or fund (the "escrow"), in the highest rating category of Moody's or S&P or any successors thereto; or (b) (i) which are fully secured as to principal and interest and redemption premium, if any, by an escrow consisting only of cash or obligations described in A.(2) above, which escrow may be applied only to the payment of such principal of and interest and redemption premium, if any, on such bonds or other obligations on the maturity date or dates thereof or the specified redemption date or dates pursuant to such irrevocable instructions, as appropriate; and (ii) which C - 2 60285.00019\7762768.8 P142 escrow is sufficient, as verified by a nationally recognized independent certified public accountant, to pay principal of and interest and redemption premium, if any, on the bonds or other obligations described in this paragraph on the maturity date or dates specified in the irrevocable instructions referred to above, as appropriate. (7) Municipal obligations rated "Aaa/AAA" or general obligations of States with a rating of"A2/A" or higher by both Moody's and S&P. (8) Investment in the Local Agency Investment Fund of the State of California (LAIF), provided that any investment of the type authorized pursuant to paragraphs (d), (e), (h), and (i) of Section 53601 of the California Government Code are additionally restricted as provided in the appropriate paragraph or paragraphs above applicable to such type of investment and provided further that investments authorized pursuant to paragraphs (r) and (m) of Section 53601 of the California Government Code are not permitted. C - 3 60285.00019\7762768.8 P143 EXHIBIT C FORM OF LETTER OF REPRESENTATIONS City of Rancho Cucamonga Community Facilities District No. 2003-1 c/o City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 Attention: Director of Finance Re: City of Rancho Cucamonga Community Facilities District No. 2003-1 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 The undersigned, [name of purchaser] (the "Purchaser"), hereby certifies, represents, and warrants to Community Facilities District No. 3 (Seabridge at Mandalay Bay) of the City of Oxnard (the "District") as follows: (i) The Purchaser has purchased on the date hereof the above-referenced bonds (the "Bonds"), the outstanding principal amount of which is $ , issued pursuant to the Fiscal Agent Agreement dated as of September 1, 2013 (the "Fiscal Agent Agreement"), by and between the District and Wells Fargo Bank, National Association, as fiscal agent, and acknowledged and agreed to by Alliance Bank of Arizona, as the original purchaser of the Bonds. (ii) The Bonds are being acquired by the Purchaser for its own account and for investment purposes only and not with a present intent for any resale or distribution thereof, in whole or in part, to others; provided, however, that the Purchaser shall not be precluded from transferring or assigning its interest in the Bonds in accordance with the terms and conditions set forth in the Fiscal Agent Agreement. The Purchaser is not participating, directly or indirectly, in a distribution of the Bonds and will not take, or cause to be taken, any action that would cause the Purchaser to be deemed an "underwriter" of such Bonds as defined in Section 2(11) of the Securities Act of 1933, as amended (the "Securities Act"). The Purchaser understands that the District has no obligation to register the Bonds for resale under the Securities Act. The Purchaser further understands that the Bonds are being sold in a transaction that is exempt from the registration requirements of the Securities Act. The Purchaser acknowledges that the District will not be entering into a continuing disclosure agreement pursuant to Section 15c2-12 of the Securities Exchange Act of 1934, as amended. (iii) The Purchaser has received and carefully read all information and other items of disclosure relating to the District and the Bonds that the Purchaser has deemed material (the "Disclosure Items") and, in connection therewith, has had access to all other materials, books, records, documents, and information relating to the District and the Bonds, and has been able to verify the accuracy of, and supplement, the information contained therein. C - 1 60285.00019\7762768.8 P144 (iv) The Purchaser has had an opportunity to ask questions of, and receive satisfactory answers from, duly designated representatives of the District concerning the terms and conditions pursuant to which the offer to purchase the Bonds is being made, and any request for such information has been fully complied with to the extent the District possesses such information or can acquire it without unreasonable effort or expense. (v) The Purchaser is an investor who directly, or together with its purchaser representative, has such knowledge and experience in financial and business matters as to be capable of evaluating the merits and risks of an investment in the Bonds based upon (i) the information (including the information set forth in the Disclosure Items) furnished to it by the District; (ii) its or such representative's personal knowledge of the business and affairs of the District; (iii) the records, files, and plans of the District, to all of which it or such representative has had full access; (iv) such additional information as it or such representative may have requested and have received from the District; and (v) the independent inquiries and investigations undertaken by it or such representative. (vi) The Purchaser represents that it can bear the economic risk of loss of its entire investment; it has adequate means for providing for its current needs and personal contingencies; and it has no need for liquidity with respect to its investment in the Bonds. (vii) The Purchaser's overall commitment to investments that are not readily marketable is not disproportionate to its net worth, and its purchase of the Bonds will not cause such overall commitment to become excessive. (viii) The Purchaser certifies that it is an "accredited investor within the meaning of Regulation D under the Securities Act and applicable state securities laws. (ix) No person has given any information or made any representation not contained in any Disclosure Items referred to above or otherwise provided to the Purchaser in writing by a person employed or authorized in writing by the District. The Purchaser understands and agrees that any information or representation not contained therein must not, and will not, be relied upon and that nothing contained therein should be construed as legal or tax advice to the Purchaser. (x) No person has made any direct or indirect representation or warranty of any kind to the Purchaser with respect to the economic return which may accrue to the Purchaser. The Purchaser has consulted with its own tax counsel and other advisors with respect to an investment in the Bonds. [Remainder of this page intentionally left blank.] C - 2 60285.00019\7762768.8 P145 (xi) The signatory of this letter is a duly authorized officer of the Purchaser with the authority to sign this letter on behalf of the Purchaser, and this letter has been duly authorized, executed, and delivered by the Purchaser. In connection with all aspects of the transactions contemplated by this Fiscal Agent Agreement and the related documents (including in connection with any amendment, waiver or other modification of this Fiscal Agent Agreement or of any related document), the District acknowledges and agrees that: (a)(i) any arranging, structuring and other services regarding this Fiscal Agent Agreement and the related documents provided by the Purchaser are arm's length commercial transactions between the District on the one hand, and the Purchaser on the other hand, (ii) the District has consulted its own legal, accounting, regulatory and tax advisors to the extent it has deemed appropriate, and (iii) the District is capable of evaluating, and understands and accepts, the terms, risks and conditions of the transactions contemplated by this Fiscal Agent Agreement and the related documents; (b)(i) the Purchaser and is and has been acting solely as a principal and has not been, is not, and will not be acting as an advisor, agent or fiduciary for the District or any other Person and (ii) the Purchaser has no any obligation to the District with respect to the transactions contemplated by this Fiscal Agent Agreement and the related documents, except those obligations expressly set forth herein; and (c) the Purchaser may be engaged in a broad range of transactions that involve interests that differ from those of the District, and the Purchaser has no any obligation to disclose any of such interests to the District. To the fullest extent permitted by Applicable Laws, the District hereby waives and releases any claims that it may have against the Purchaser with respect to any breach or alleged breach of agency or fiduciary duty in connection with any aspect of the transactions contemplated by this Fiscal Agent Agreement and the related documents. DATED: [PURCHASER] By: Name: Title: C - 3 60285.00019\7762768.8 P146 ESCROW DEPOSIT AND TRUST AGREEMENT among CITY OF RANCHO CUCAMONGA, CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 and WELLS FARGO BANK, NATIONAL ASSOCIATION, as Escrow Bank Dated as of September 1, 2013 Re: CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 IMPROVEMENT AREA NO. 2 SPECIAL TAX BONDS SERIES 2003-B 60285.00019\7762860.3 P147 ESCROW DEPOSIT AND TRUST AGREEMENT This ESCROW DEPOSIT AND TRUST AGREEMENT, dated as of September 1, 2013 (the "Escrow Agreement", among CITY OF RANCHO CUCAMONGA (the "City"), CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01, a community facilities district organized and existing by virtue of the Constitution and laws of the State of California (the "Community Facilities District"), and WELLS FARGO BANK, NATIONAL ASSOCIATION, as Escrow Bank (the "Escrow Bank"); WITNESSETH: WHEREAS, the City, acting for and on behalf of the Community Facilities District, has heretofore entered into a Fiscal Agent Agreement with Wells Fargo Bank, National Association, as fiscal agent (the "Prior Fiscal Agent"), dated as of July 1, 2003 (the "Prior Fiscal Agent Agreement"); and WHEREAS, pursuant to the Prior Fiscal Agent Agreement the City, acting for and on behalf of the Community Facilities District, issued the City of Rancho Cucamonga Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Bonds, Series 2003-B issued in the original principal amount of$2,855,000 (the "Prior Special Tax Bonds"); and WHEREAS, the Prior Fiscal Agent Agreement provides that City, acting on behalf of the Community Facilities District, shall have the option to pay and discharge the entire indebtedness on the Prior Special Tax Bonds Outstanding by irrevocably depositing with the Fiscal Agent, in trust, cash and Federal Securities (as defined in the Prior Fiscal Agent Agreement) in such amount as the City shall determine as confirmed by an independent certified public accountant will, together with interest to accrue to thereon and moneys then on deposit in certain funds and accounts established pursuant to the Prior Fiscal Agent Agreement and certain additional moneys then on deposit with the City for and on behalf of the Community Facilities District, fully sufficient to pay and discharge the indebtedness on such Bonds (including all principal, interest and redemption premiums) at or before their respective maturity dates; and WHEREAS, the City and the Community Facilities District has determined that it is in the best interests of the Community Facilities District at this time to refinance the Prior Special Tax Bonds and cause the redemption thereof on , 20_, at a redemption price of 100% of the principal amount thereof, plus accrued interest thereon to the date of redemption; and WHEREAS, the City and the Community Facilities District propose to make the and/or cause the deposit of moneys with the Escrow Bank and to appoint the Escrow Bank as their agent for the purpose of applying said deposit to the payment and redemption of the Prior Special Tax Bonds in accordance with the instructions provided by this Escrow Agreement and the Prior Fiscal Agent Agreement, and the Escrow Bank will accept said appointment; and WHEREAS, to obtain moneys to make such deposit, the Community Facilities District proposes to issue its $ Community Facilities District No. 2003-01 Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 (the "2013 Bonds") 1 60285.00019\7762860.3 P148 pursuant to that certain Fiscal Agent Agreement, dated as of September 1, 2013 (the "Fiscal Agent Agreement"), by and between the Community Facilities District and Wells Fargo Bank, National Association, as fiscal agent (the "Fiscal Agent"); and WHEREAS, the City and the Community Facilities District wish to make such deposit with the Escrow Bank and to enter into this Escrow Agreement for the purpose of providing the terms and conditions for the deposit and application of amounts so deposited; and WHEREAS, the Escrow Bank has full powers to act with respect to the irrevocable escrow and trust created herein and to perform the duties and obligations to be undertaken pursuant to this Escrow Agreement. NOW, THEREFORE, in consideration of the above premises and of the mutual promises and covenants herein contained and for other valuable consideration, the parties hereto do hereby agree as follows: Section 1. Appointment of Escrow Bank. The City and the Community Facilities District hereby appoints the Escrow Bank as escrow bank for all purposes of this Escrow Agreement and in accordance with the terms and provisions of this Escrow Agreement, and the Escrow Bank hereby accepts such appointment. Section 2. Establishment of Escrow Fund. There is hereby created by the City and the Community Facilities District with, and to be held by, the Escrow Bank, an irrevocable escrow to be maintained in trust by the Escrow Bank on behalf of the Community Facilities District and for the benefit of the owners of the Prior Special Tax Bonds, said escrow to be designated the "Escrow Fund." All moneys deposited in the Escrow Fund shall be held as a special fund for the payment of the debt service payments in accordance with the provisions of the Prior Fiscal Agent Agreement. If at any time the Escrow Bank shall receive actual knowledge that the moneys in the Escrow Fund will not be sufficient to make any payment required by Section 3 hereof, the Escrow Bank shall notify the Community Facilities District of such fact and the Community Facilities District shall immediately cure such deficiency. Section 3. Deposit into Escrow Fund. Concurrently with delivery of the Bonds, the City and Community Facilities District shall cause to be transferred to the Escrow Bank for deposit into the Escrow Fund the amount of$ (the "Escrow Fund Deposit Amount") in immediately available funds which shall be derived as follows: (a) $ with respect to the Prior Special Tax Bonds comprised of(i) $ representing funds on deposit in the Reserve Fund, (iii) $ representing funds on deposit in the Administrative Expense Fund, (ii) $ representing funds on deposit in the Project Fund and (iii) $ representing funds on deposit in the Developer Project Fund, (b) $ on deposit with the City and held for and on behalf of the Community Facilities District and (c) $ to come from the Fiscal Agent pursuant to the Fiscal Agent Agreement from the proceeds of the 2013 Bonds. Causey, Demgen & Moore Inc., certified public accountants, has prepared a report at to the sufficiency of the Escrow Fund Deposit Amount to pay the principal and interest 2 60285.00019\7762860.3 P149 on the outstanding Prior Special Tax Bonds on , 20 (the "Verification Report"), a copy of which is attached as Appendix A hereto and incorporated herein by this reference. The Escrow Bank shall hold the moneys deposited into the Escrow Fund pursuant to the preceding paragraph in cash uninvested (the "Cash"). Such Cash shall be deposited with and held by the Escrow Bank in the Escrow Fund solely for the uses and purposes set forth herein. Section 4. Instructions to Escrow Bank. The Community Facilities District hereby irrevocably directs and instructs the Escrow Bank to redeem the outstanding Prior Special Tax Bonds in full on , 20_ at a redemption price equal to the principal amount thereof, together with accrued interest to the date of redemption, all as more particularly set forth in Exhibit to the Verification Report. For such purpose of call and redemption prior to maturity of the Prior Special Tax Bonds, the Community Facilities District hereby instructs the Escrow Bank, and the Escrow Bank hereby agrees to cause to be given notice of redemption of the Prior Special Tax Bonds on or before August 1, 2013, such notice of redemption to be given substantially in the form set for in Exhibit C attached hereto and hereby made a part hereof and timely for redemption of the Prior Special Tax Bonds on , 20 , in accordance with the applicable provisions of the Prior Fiscal Agent Agreement. Section 5. Application of Certain Terms of Prior Fiscal Agent Agreement. All of the terms of the Prior Fiscal Agent Agreement relating to the making of payments of principal and interest with respect to the Prior Special Tax Bonds are incorporated in this Escrow Agreement as if set forth in full herein. The provisions of the Prior Fiscal Agent Agreement relating to the limitations from liability and protections afforded the Prior Fiscal Agent and the resignation and removal of the Prior Fiscal Agent are also incorporated in this Escrow Agreement as if set forth in full herein and shall be the procedure to be followed with respect to any resignation or removal of the Escrow Bank hereunder. Section 6. Compensation to Escrow Bank. The Community Facilities District shall pay the Escrow Bank full compensation for its duties under this Escrow Agreement, including out-of-pocket costs such as publication costs, prepayment or redemption expenses, legal fees and other costs and expenses relating hereto pursuant to a separate agreement between the Community Facilities District and the Escrow Bank. Under no circumstances shall amounts deposited in the Escrow Fund be deemed to be available for said purposes. Section 7. Liabilities and Obligations of Escrow Bank. The Escrow Bank shall have no obligation to make any payment or disbursement of any type or incur any financial liability in the performance of its duties under this Escrow Agreement unless the Community Facilities District shall have deposited sufficient funds with the Escrow Bank to satisfy such obligation. The Escrow Bank may rely and shall be protected in acting upon the written instructions of the City and/or the Community Facilities District or its agents relating to any matter or action as Escrow Bank under this Escrow Agreement. 3 60285.00019\7762860.3 P150 The Escrow Bank undertakes such duties as specifically set forth herein and no implied duties or obligations shall be read into this Escrow Agreement against the Escrow Bank. The Community Facilities District hereby assumes liability for, and hereby agrees (whether or not any of the transactions contemplated hereby are consummated) to indemnify, protect, save and hold harmless the Escrow Bank and its respective successors, assigns, agents and servants from and against any and all liabilities, obligations, losses, damages, penalties, claims, actions, suits, costs, expenses and disbursements (including legal fees and disbursements) of whatsoever kind and nature which may be imposed on, incurred by, or asserted against, at any time, the Escrow Bank (whether or not also indemnified against by any other person under any other agreement or instrument) and in any way relating to or arising out of the execution and delivery of this Escrow Agreement, the establishment of the Escrow Fund, the retention of the moneys therein and any payment, transfer or other application of moneys or securities by the Escrow Bank in accordance with the provisions of this Escrow Agreement, or as may arise by reason of any act, omission or error of the Escrow Bank made in good faith in the conduct of its duties; provided, however, that the Community Facilities District shall not be required to indemnify the Escrow Bank against its own negligence or misconduct. The indemnities contained in this Section 8 shall survive the termination of this Escrow Agreement and the resignation and removal of the Escrow Bank. The Escrow Bank shall not have any liability hereunder except to the extent of its own negligence or willful misconduct. In no event shall the Escrow Bank be liable for any special indirect or consequential damages. The Escrow Bank may consult with counsel of its own choice and the opinion of such counsel shall be full and complete authorization to take or suffer in good faith any action hereunder in accordance with such opinion of counsel. The Escrow Bank shall not be responsible for any of the recitals or representations contained herein. No provision of this Escrow Agreement shall require the Escrow Bank to expend or risk its own funds or otherwise incur any financial liability in the performance or exercise of any of its duties hereunder, or in the exercise of its rights or powers. Section 8. Amendment. This Escrow Agreement may be modified or amended at any time by a supplemental agreement which shall become effective when the written consents of the owners of one hundred percent (100%) in aggregate principal amount of the Prior Special Tax Bonds then outstanding shall have been filed with the Escrow Bank. This Escrow Agreement may be modified or amended at any time by a supplemental agreement, without the consent of any such owners, but only (1) to add to the covenants and agreements of any party, other covenants to be observed, or to surrender any right or power herein or therein reserved to the Community Facilities District, (2) to cure, correct or supplement any ambiguous or defective provision contained herein, or (3) in regard to questions arising hereunder or thereunder, as the parties hereto or thereto may deem necessary or desirable and which, in the opinion of counsel, shall not adversely affect the interests of the owners of the Prior Special Tax 4 60285.00019A7762860.3 P151 Bonds or the Bonds, and that such amendment will not cause interest on the Prior Special Tax Bonds or the Bonds to become subject to federal income taxation. Section 9. Termination; Unclaimed Money. This Escrow Agreement shall terminate when the Prior Special Tax Bonds have been paid;provided, however, that (i) money held by the Escrow Bank pursuant to this Escrow Agreement for the payment and discharge of any of the Prior Special Tax Bonds (which shall not be payable as to interest from and after the date set for redemption) which remain unclaimed for two (2) years after such payments were due, shall be repaid by the Escrow Bank to the Community Facilities District free from the trust created by the Prior Fiscal Agent Agreement and this Escrow Agreement, and the Escrow Bank shall thereupon be released and discharged with respect thereto and hereto and all liability of the Escrow Bank with respect to such money shall thereupon cease and (ii) excess moneys held by the Escrow Bank not needed for the payment and discharge of the Prior Special Tax Bonds shall be transferred to the Bond Fund under the Fiscal Agent Agreement. Section 10. Severability. If any section, paragraph, sentence, clause or provision of this Escrow Agreement shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, sentence, clause or provision shall not affect any of the remaining provisions of this Escrow Agreement. Section 11. Notice to Escrow Bank, the City and the Community Facilities District. Any notice or demand which by any provision of this Escrow Agreement is required or permitted to be given or served by the Escrow Bank to or on the City and/or the Community Facilities District may be given or served by being deposited postage prepaid in a post office letter box addressed (until another address is filed by the City and/or the Community Facilities District with the Fiscal Agent) as follows: City of Rancho Cucamonga Community Facilities District No. 2003-01 c/o City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 Attention: City Manager Any notice or demand which by any provision of this Agreement is required or permitted to be given or served by the City and/or the Community Facilities District to or on the Fiscal Agent may be given or served by being deposited postage prepaid in a post office letter box addressed (until another address is filed by the Fiscal Agent with the City and/or the Community Facilities District) as follows: Wells Fargo Bank, National Association 707 Wilshire Blvd. 17th Floor Los Angeles, CA 90017 Attention: Corporate Trust Department Section 12. Merger or Consolidation of Escrow Bank. Any company into which the Escrow Bank may be merged or converted or with which it may be consolidated or any company resulting from any merger, conversion or consolidation to which it shall be a party 5 60285.00019\7762860.3 P152 or any company to which the Escrow Bank may sell or transfer all or substantially all of its corporate trust business, provided such company shall be eligible to act as Trustee under the Indenture and the Prior Fiscal Agent Agreement, shall be the successor hereunder to the Escrow Bank without the execution or filing of any paper or any further act. Section 13. Execution in Several Counterparts. This Escrow Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts shall constitute but one and the same instrument. 6 60285.00019A7762860.3 P153 IN WITNESS WHEREOF, the City, the Community Facilities District and the Escrow Bank have each caused this Escrow Deposit and Trust Agreement to be executed by their duly authorized officers all as of the date first above written. CITY OF RANCHO CUCAMONGA By: City Manager CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 By: City Manager WELLS FARGO BANK, NATIONAL ASSOCIATION, as Escrow Bank By: Authorized Officer 7 60285.00019\7762860.3 P154 EXHIBIT A VERIFICATION REPORT A - 1 60285.00019\7762860.3 P155 EXHIBIT • NOTICE OF REDEMPTION CITY OF RANCHO CUCAMONGA COMMUNITY FACILITIES DISTRICT NO. 2003-01 IMPROVEMENT AREA NO. 2 SPECIAL TAX BONDS, SERIES 2003-B NOTICE IS HEREBY GIVEN that on , 20_ (the "Redemption Date"), the above-captioned bonds (the "Bonds") have been called for redemption pursuant to Section 2.3(A)(i) of the Fiscal Agent Agreement, dated as of August 1, 2001, by and between Wells Fargo Bank, National Association, as fiscal agent (the "Fiscal Agent"), and the City of Rancho Cucamonga, for and on behalf of Community Facilities District No. 2003-01 (the "Community Facilities District"). The Bonds will be prepaid at 100% of the principal amount, plus accrued interest(the "Redemption Price"). Interest will be paid in the usual manner. The CUSIP numbers and maturity dates of the Bonds are listed below: CUSIP Number Maturity Date The Bonds are due and payable at the office of the Fiscal Agent on Redemption Date. Interest will cease to accrue on the Bonds from and after the Redemption Date. The Bonds should be presented for redemption to the office of the Fiscal Agent at the following address: [TO COME] To avoid a 28% back-up withholding tax required by Federal law, holders of Bonds must submit with their Bonds a completed IRS Form W-9. For your convenience a Form W-9 has been enclosed. The CUSIP number has been assigned by Standard & Poor's Corporation and is included solely for the convenience of the holders of Bonds. Neither the Community Facilities District nor the Trustee shall be responsible for the selection or use of the CUSIP numbers nor is any representation made as to their correctness on the Bonds or as indicated in any redemption Notice. Dated: WELLS FARGO BANK, NATIONAL ASSOCIATION, as Escrow Bank 60285.00019\7762860.3 -1- ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P156 , STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT }. RANCHO Date: September 17, 2013 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, District CEO From: Mike Bell, Fire Chief By: Ivan Rojer, Battalion Chief Subject: Approval of Resolution FD13-036 Agreeing to the terms of the Addendum to the Joint Powers Agreement of CONFIRE adding Rancho Cucamonga Fire Protection District as a member agency ;and approve an appropriation in the amount of $320,613.00 from Fire District Capital Reserves to Account No. 3288501-5300 to pay the one-time membership fee. RECOMMENDATION It is the recommendation that the Board of Directors approve resolution FD13-036 and become a signatory agency to the. "Addendum to the Joint Powers Agreement of CONFIRE Adding the Rancho Cucamonga Fire Protection District as a Member Agency"; thus becoming a voting member of the Consolidated Fire Agencies (CONFIRE) emergency dispatch center. Additionally, that the Fire Board approve the appropriation of$320,613 to pay the one-time membership fee as determined by CONFIRE policy governing new member agencies. BACKGROUND In December 2007 the Board of Directors gave direction to the Fire District to seek proposals for an emergency dispatch provider that could meet certain objectives of the Board. Among these objectives were the implementation of an accredited Emergency Medical Dispatch (EMD) protocol and the possibility of a shared governance model and to do so in a cost effective manner. After a thorough vetting process the Consolidated Fire Agencies of the East Valley (CONFIRE) emergency dispatch center in Rialto was selected and in December 2009 the Fire District transferred its emergency dispatch operations to CONFIRE. Since that time, the transition and day to day operations of emergency dispatch has continued to evolve and improve in a cost effective manner as envisioned by the Fire District Board of Directors. CONFIRE implemented EMD and recently achieved its goal of becoming a nationally accredited center. As a component of the initial contract with CONFIRE a process for becoming a voting member of the CONFIRE Board was developed and approved by the CONFIRE members. In the meantime the spirit of cooperation and inclusion that exists at CONFIRE has enabled Fire District staff to be very involved and have some influence over the operations and direction of CONFIRE. While this involvement is beneficial, it falls short of the initial objective of being a full member and sharing in the governance and policy making processes for this important component of the Fire District's emergency service delivery platform. Technology and an evolving health care system are ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P157 APPROVAL OF RESOLUTION FD13-036 AGREEING TO THE TERMS OF THE ADDENDUM TO THE PAGE 2 JOINT POWERS AGREEMENT OF CONFIRE ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY;AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $320,613.00 FROM FIRE DISTRICT SEPTEMBER 17,2013 driving significant changes in the future of emergency services dispatching processes. The timing is critical for the Fire District to be engaged at this level to ensure the citizens and businesses of Rancho Cucamonga are fully represented and considered as these developments occur. Thus, at the April 17th "Special Study Session" a presentation was given to the Fire Board regarding the Fire District's relationship with CONFIRE. The Fire Chief recommended to the Board that the Fire District officially pursue membership with CONFIRE JPA. The details of this request can be found in the Staff Report titled Authorization for voting membership in the CONFIRE Joint Power Authority (JPA) Communications Center, dated April 17, 2013. At that meeting the Board of Directors gave the Fire Chief direction to move forward with the process of becoming a member agency with CONFIRE. Per the Board's direction the following actions have taken place since the April 17th Special Session: • The Fire Chief submitted a letter to the CONFIRE Administrative Committee (Fire Chiefs) requesting to enter the formal process of becoming a CONFIRE JPA member. This request was subsequently presented to the CONFIRE Board of Directors (elected officials appointed as the CONFIRE Board of Directors). • The CONFIRE Board of Directors and its member agencies unanimously approved this request. Please reference the attached - AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE CONFIRE JPA APPROVING A NAME CHANGE TO THE CONSOLIDATED FIRE AGENCIES AND THE ADDITION OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY • Each member agency has subsequently taken action approving the addendum to the existing JPA agreement. • CONFIRE has executed its policy for determining what a new member agency must pay to become a full member. This policy is included in the attachments of this staff report. The one-time cost for the Fire District to become a member and part owner of CONFIRE and its current assets is $420,613. This sum was also approved by the CONFIRE Board. The District has budgeted $100,000 in FY2013-14 adopted budget for this purpose. That figure was based on a yearly payment schedule for the membership fee as allowed in the CONFIRE new member policy. However, staff believes paying the total amount upfront is a prudent approach. The final step in this process is for the Rancho Cucamonga Fire District Board of Directors includes the following actions: • Approve the attached Addendum to the CONFIRE Joint Powers Agreement add the Fire District as voting member. • Select a primary and alternate member from the Fire Board to represent the Fire District on the CONFIRE Board of Directors. ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P158 APPROVAL OF RESOLUTION FD13-036 AGREEING TO THE TERMS OF THE ADDENDUM TO THE PAGE 3 JOINT POWERS AGREEMENT OF CONFIRE ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY;AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $320,613.00 FROM FIRE DISTRICT SEPTEMBER 17,2013 • Approve the appropriation of funds from Fire District reserves to fully pay the membership fee. ANALYSIS /JUSTIFICATION As a member agency the Fire District will enjoy the powers granted according to the CONFIRE By- Laws. Board of Directors: Each public agency which is a member of the Agency shall be entitled to one (1) Director on the Board and be entitled to one (1) vote. The Board of Directors shall function as set forth in Section 12 of the Joint Powers Agreement and as further set forth herein. They shall have the responsibility for the appointment of auditors, approval of new members, and approval of the annual budget and assessment schedule of the agency; and the exercise of those powers granted to it by the By-Laws. NOTE: The Fire Board will select a primary and alternate member to represent the Fire District on the CONFIRE Board of Directors. Administrative Committee: Each public agency that is a signatory member to the Joint Powers Agreement, or an amended Joint Powers Agreement, shall be entitled to one (1) seat on the Administrative Committee for each Chief Officer or Executive of the public agency's departments which share in the CONFIRE System, and shall be entitled to one (1) vote per Chief Officer or executive. The operations of the Agency shall be conducted under the direction and supervision of the Administrative Committee. Except as specifically excepted herein, no contract or other obligation of this Agency shall be binding unless approved or ratified by the Administrative Committee. NOTE: The Fire Chief will serve as the Fire District's representative on the Administrative Committee. Technical Committee: Each public agency that is a member of this Agency shall be entitled to one (1) seat on the Technical Committee for each public-safety department which shares in the use of the CONFIRE System, and shall be entitled to one (1) vote per member. ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P159 APPROVAL OF RESOLUTION FD13-036 AGREEING TO THE TERMS OF THE ADDENDUM TO THE PAGE 4 JOINT POWERS AGREEMENT OF CONFIRE ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY;AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $320,613.00 FROM FIRE DISTRICT SEPTEMBER 17,2013 The Technical Committee shall provide to the Administrative Committee recommended solutions to operational problems. NOTE: A current Rancho Cucamonga Fire District Battalion Chief will serve as the Fire District's representative on the Technical Committee. After careful consideration and evaluation of CONFIRE's performance and other key factors, it is the Fire Chief's recommendation that the Fire Board approve this resolution and enters into membership with the CONFIRE JPA. As noted, a stated Goal of the CONFIRE transition was to: • Increase the Fire District's influence in the governance of its communications providers operations. The action set forth herein will meet this goal resulting in greater governance, enhanced relationships, long term accountability and ultimately better fire and medical emergency dispatch services for the community. In summarry, once the Addendum to the Joint Powers Agreement is signed by all parties and the new member has agreed to and fulfilled their obligation terms, the agency is considered a full- member and is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the By-Laws. Respectfully Submitted, Mike Bell Fire Chief Attachments: • Addendum to the Joint Powers Agreement of CONFIRE Adding the Rancho Cucamonga Fire Protection District as a Member Agency • Amendment to the Joint Powers Agreement of the CONFIRE JPA Approving a Name Change to the Consolidated Fire Agencies and the Addition of the Rancho Cucamonga Fire Protection District as a Member Agency. • CONFIRE New Member Policy • Resolution No. FD13-036 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P160 ADDENDUM TO THE JOINT POWERS AGREEMENT OF CONFIRE ADDING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY This ADDENDUM to the JOINT POWERS AGREEMENT dated this day of 2013, is made by and between the Consolidated Fire Agencies ("CONFIRE"), a joint powers authority of the State of California, and the Rancho Cucamonga Fire Protection District. WHEREAS, Section 5 of the Joint Powers Agreement of CONFIRE ("Agreement"), provides that each additional public agency that becomes a signatory to the Agreement shall become a member who is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the joint powers agreement and the bylaws; and WHEREAS, Section 8 of the Agreement provides that this Agreement may only be amended by written agreement of all the parties; and WHEREAS, the Rancho Cucamonga Fire Protection District desires to become a member of CONFIRE; and WHEREAS, all the member cities and districts of the CONFIRE JPA have unanimously approved by resolution adding the Rancho Cucamonga Fire Protection District as its newest member; and WHEREAS, TO THAT END, the Board of Directors of the Rancho Cucamonga Fire Protection District has agreed to the District becoming a signatory to the Agreement: NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties hereto agree as follows: 1. The Rancho Cucamonga Fire Protection District agrees to the terms and conditions of the Agreement incorporated herein by reference as Exhibit "A" and any amendments thereto. 2. The Rancho Cucamonga Fire Protection District further agrees to abide by the CONFIRE bylaws incorporated herein by reference as Exhibit "B" and any . amendments thereto. 3. Upon execution of this Addendum to the Agreement, the Rancho Cucamonga Fire Protection District will become a member of the CONFIRE, and will add itself as a signatory to the Agreement by executing Exhibit"C". 4. This Addendum shall become effective upon the execution of the signatory page. [SIGNATURES ON FOLLOWING PAGE] 99999.913 54\8164272.1 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P161 ADDENDUM TO THE JOINT POWERS AGREEMENT OF CONFIRE ADDING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY CONFIRE, a California joint powers RANCHO CUCAMONGA FIRE authority PROTECTION DISTRICT BY: BY: Dr. Rhodes Rigsby President, Board of Directors Chairperson ATTEST: ATTEST BY: BY: Secretary Rick Britt Secretary of CONFIRE 99999.91354\8164272 1 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P162 Exhibit "A" Joint Powers Agreement [Attached Behind This Page] 99999.91354\8164272 1 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P163 Exhibit "B" Bylaws [Attached Behind This Page] 99999.91354\8164272.1 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P164 Exhibit "C" Signatory Page to the CONFIRE Joint Powers Agreement [Attached Behind This Page] 99999.91354\8164272.1 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P165 ADDENDUM TO JOINT POWERS AGREEMENT (CONFIRE) ATTEST: Rancho Cucamonga Fire Protection District Secretary President, Board of Directors Date 99999.91354\8164272 1 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P166 AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE CONFIRE JPA APPROVING A NAME CHANGE TO THE CONSOLIDATED FIRE AGENCIES AND THE ADDITION OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY This AMENDMENT to the Joint Powers Agreement of the CONFIRE JPA dated this day of 2013, is made by and between the member agencies that comprise the Consolidated Fire Agencies ("CONFIRE"), a joint powers authority of the State of California, and the Rancho Cucamonga Fire Protection District. WHEREAS, the cities of Redlands, Loma Linda, Colton, Rialto and the San Bernardino County Fire Protection District (formerly known as the San Bernardino County Consolidated Fire Agency) entered into a Joint Powers Agreement on May 15, 1990, and through subsequent programs to form the Consolidated Fire Agencies, also known as CONFIRE; and WHEREAS, the Rancho Cucamonga Fire Protection District has approached CONFIRE to express its interest in becoming a voting member; and WHEREAS. Section 5 of the Joint Powers Agreement of CONFIRE ("Agreement") provides that each additional public agency which may hereinafter sign the Agreement is a member of the Agency and is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the Bylaws; and WHEREAS, Article 3 of the Bylaws states that all governmental agencies which provide public safety services are eligible for membership in CONFIRE, provided in part that all members of CONFIRE sign an amendment to the Joint Exercise of Powers Agreement; WHEREAS, Article 3 further states that membership shall be contingent upon execution of the Amendment, and the payment of such new member contribution or buy-in; and WHEREAS, pursuant to Government Code section 6500 et seq., the parties to the Agreement desire to amend the JPA to add the Rancho Cucamonga Fire Protect District as a full voting member of the CONFIRE; and WHEREAS, to that end, each of the member agencies adopted the Amendment to add the Rancho Cucamonga Fire Protection District to the Agreement; and WHEREAS, the membership fee for Rancho Cucamonga Fire Protection District has been determined to be FOUR HUNDRED TWENTY THOUSAND DOLLARS SIX HUNDRED THIRTEEN DOLLARS (S420,613.00); WHEREAS, these changes and terms are hereby accepted as demonstrated by the execution of the written Amendment to the Agreement agreeing to the new terms as set forth therein. ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P167 NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties hereto agree as follows: 1. The Rancho Cucamonga Fire Protection District has agreed to the terms and conditions of this Amendment. The Rancho Cucamonga Fire Protection District, as a member of CONFIRE, further agrees to abide by any applicable CONFIRE bylaws. The Rancho Cucamonga Fire Protection District will sign an addendum becoming a signatory to the CONFIRE Joint Powers Agreement. 2. Upon execution of this Amendment and Addendum, the Rancho Cucamonga Fire Protection District will become a member of the CONFIRE JPA. 3. Approve the Amendment of the CONFIRE Joint Powers Agreement attached hereto and by this reference incorporated herein as Exhibit "A," adding the Rancho Cucamonga Fire Protection District as a member agency of CONFIRE upon its execution of an addendum becoming a signatory to the Agreement. 4. Approve the name change from Consolidated Fire Agencies of the East Valley to simply the Consolidated Fire Agencies. 5. Approve the membership fee for the Rancho Cucamonga Fire Protection District in the amount of FOUR HUNDRED TWENTY THOUSAND DOLLARS SIX HUNDRED THIRTEEN DOLLARS ($420,613.00). 6. That the Chairperson of the Board of Directors of CONFIRE is hereby authorized to execute the proposed addendum to the JPA on behalf of CONFIRE. 7. This Amendment may be executed in counterparts. 8. All other provisions of the Agreement are to remain unchanged. 9. This Amendment is to be effective upon execution by all parties that are currently signatories to the Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to the CONFIRE Joint Powers Agreement to be executed and attested by their officers thereto duly authorized as of the date first above written. [SIGNATURES ON THE FOLLOWING PAGES] ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P168 SIGNATURE PAGE TO THE AMENDMENT TO THE CONFIRE JOINT POWERS AGREEMENT ATTEST: CITY OF REDLANDS By: By: XXXXX XXXXX City Clerk Mayor Dated: ATTEST: CITY OF LOMA LINDA By: By: XXXXX XXXXX City Clerk Mayor Dated: ATTEST: CITY OF COLTON By: By: XXXXX XXXXX City Clerk Mayor Dated: ATTEST: CITY OF RIALTO By: By: XXXXX XXXXX City Clerk Mayor Dated: • ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P169 SIGNATURE PAGE TO THE AMENDMENT TO THE JOINT POWERS AGREEMENT ATTEST: SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT By: By: XXXXX XXXXX County Clerk Chairperson of the Board of Directors • Dated: A I i tN►:►UN t'►ease see:reviser(attacnec►staff Report put before City Council D ri the�neeting �� Colton Fire Department P170 ' t m i ii ZiiTi Loma Linda Fire Department ....;_: -:„ ,,,R ..,..:..: ,, ` Redlands Fire Department Rialto Fire Department Consolidated Fire Agencies of the East Valley San Bernardino County Fire Department 1743 W. Miro Way, Rialto, CA 92376-8630 Phone 909-356-2375 Fax 909-356-2376 "CONFIRE JPA is a cooperative association voluntarily established by its members pursuant to the Joint Exercise of Powers Act of the government Code of the State of California for the purpose of: providing hardware, software, services and other items necessary and appropriate for the establishment, operation and maintenance of a joint centralized public safety communications system and a cooperative program of fire related functions for the mutual benefit of the members of the Agency, to provide such services on a contract basis to other governmental units, and to provide a forum for discussion, study, development and implementation of recommendations of mutual interest regarding public safety communications and related matters within member agencies."' An agency that has contracted with CONFIRE for dispatch services for one year or more may request to become a voting member. The written request must be presented to the CONFIRE Administrative Committee for consideration. The Administrative Committee will present the request to the CONFIRE Board of Directors for approval and to amend the Joint Powers Agreement. All'member agencies have contributed to the accumulation, and share ownership of CONFIRE assets. Members have contributed in proportion to their percentage of incidents relative of total incidents. New members are required to "buy in" to ownership of the assets based on their percentage of incidents in relation to total member incidents. "Buy in" incidents will be determined by the agencies average number of incidents for the prior three calendar years. For the purpose of determining a new member's "buy in", the value of CONFIRE capital assets and reserve accounts will be as stated at the close of the prior fiscal year. CONFIRE assets for determining new member "buy in" will consist of the following: • Cash balance of NFN-Term Benefit Fund as of June 30th close of last fiscal year. ' CONFIRE JPA By-Laws, Article I BOARD OF DIRECTORS David J. Toro Colton Dr. Rhodes Rigsby Loma Linda Jerry Bean Redlands Ed Palmer Rialto Josie Gonzales San Bernardino County CODSOIidatOg T9tElfete#W�pi4Icllgl Report put before City Council During the Meeting P171 • Cash balance of NDT-Reserve Fund as of June 30th close of last fiscal year. • Cash balance of NDS-Equipment Replacement Fund (Admin and Network Infrastructure only) as of June 30th close of last fiscal year. • Capital assets, exclusive of agency specific equipment, net of accumulated depreciation as of June 30th close of last fiscal year. Upon approval by the Board of Directors, the new member may pay the "buy in" obligation over a five year period. Once the amendment to the Joint Powers Agreement is signed by all parties and the new member has agreed to their "buy in" obligation terms, the agency is considered a member and is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the By-Laws. If the new member fails to make a scheduled "buy in" payment their voting rights may be suspended. 2 ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P172 RESOLUTION NO. FD 13-036 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, AGREEING TO THE TERMS OF THE ADDENDUM TO THE CONFIRE JOINT POWERS AGREEMENT ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY THUS BECOMING A SIGNATORY AGENCY TO THE CONFIRE JPA WHEREAS, In December of 2007 the Fire District Board of Directors gave direction to Fire District staff to pursue options to its current emergency dispatch contract. WHEREAS, that direction included specific objectives including accredited Emergency Medical Dispatch (EMD) protocol and the possibility of inclusion in a shared governance management model for emergency dispatch service. WHEREAS, in December of 2009 the Rancho Cucamonga Fire Protection District entered into a contract with the Consolidated Fire Agencies of the East Valley (CONFIRE) and transferred its emergency dispatch operations to that agency. This contract included a provision for pursuing membership status with the CONFIRE JPA at some date in the future. WHEREAS, based on a three-year review of CONFIRE's performance, at an April 17, 2013 Special Study session the Fire Chief recommended to the Fire District Board of Directors to pursue such membership into the CONFIRE JPA. This was unanimously approved by the Fire Board, who then gave the Fire Chief direction to initiate the membership process with CONFIRE. WHEREAS, the CONFIRE agencies have completed its bylaws-governed process for allowing the Rancho Cucamonga Fire District to become a member by unanimous action of each member agency's governing bodies and the CONFIRE Board of Directors. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District approve and sign the Addendum to the Joint Powers Agreement of CONFIRE adding the Rancho Cucamonga Fire Protection District as a Member Agency be approved and signed. BE IT FURTHER RESOLVED that with this action, the Fire District Board of Directors shall appoint a primary and alternate Board Member to represent the Fire District on the CONFIRE Board of Directors and appoint the Fire Chief to represent the Fire District on the CONFIRE Administrative Committee. Please see the following page for formal adoption,certification and signatures ATTENTION: Please see revised attached Staff Report put before City Council During the Meeting P173 PASSED, APPROVED, AND ADOPTED this 17th day of September2013. L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Special Meeting of said Board held on the 17th day of September 2013. Executed this 18th day of September 2013 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. FD 13-036 - Paae 2 of 2 September 17,2013—Special City Council Meeting—ITEM M2. pp.156 Staff Report —pp.172 Resolution No.FD 13-036 €� agreeing to the terms of the Addendum to the Joint Powers Agreement of CONFIRE adding p Rancho Cucamonga Fire Protection District as a member agency,and approve an appropriation in the amount of$320,613 from Fire District Capital Reserves to Account No.3288501-5300 to pay the one time membership fee "Y�; �-� -� STAFF REPORT p y p RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: September 17, 2013 ( UCAMONGA To: President and Members of the Board of Directors John R. Gillison, District CEO From: Mike Bell, Fire Chief By: Ivan Rojer, Battalion Chief Subject: Approval of Resolution FD13-036 Agreeing to the terms of the Addendum to the Joint Powers Agreement of CONFIRE adding Rancho Cucamonga Fire Protection District as a member agency ;and approve an appropriation in the amount of $320,613.00 from Fire District Capital Reserves to Account No. 3288501-5300 to pay the one-time membership fee. RECOMMENDATION It is the recommendation that the Board of Directors approve resolution FD13-036 and become a signatory agency to the "Addendum to the Joint Powers Agreement of CONFIRE Adding the Rancho Cucamonga Fire Protection District as a Member Agency"; thus becoming a voting member of the Consolidated Fire Agencies (CONFIRE) emergency dispatch center. Additionally, that the Fire Board approve the appropriation of$320,613 from reserves to pay the one-time membership fee as determined by CONFIRE policy governing new member agencies. BACKGROUND In December 2007 the Board of Directors gave direction to the Fire District to seek proposals for an emergency dispatch provider that could meet certain objectives of the Board. Among these objectives were the implementation of an accredited Emergency Medical Dispatch (EMD) protocol and the possibility of a shared governance model in a cost effective manner. After a thorough vetting process the Consolidated Fire Agencies of the East Valley (CONFIRE) emergency dispatch center in Rialto was selected and in December 2009 the Fire District transferred.its emergency dispatch operations to CONFIRE. Since that time, the transition and day to day operations of emergency dispatch has continued to evolve and improve in a cost effective manner as envisioned by the Fire District Board of Directors. CONFIRE implemented EMD and recently achieved its goal of becoming a nationally accredited center. As a component of the initial contract with CONFIRE a process for becoming a voting member of the CONFIRE Board was developed and approved by the CONFIRE members. In the meantime the spirit of cooperation and inclusion that exists at CONFIRE has enabled Fire District staff to be very involved and have some influence over the operations and direction of CONFIRE. While this involvement is beneficial, it falls short of the initial objective of being a full member and sharing in the governance and policy making processes for this important component of the Fire District's emergency service delivery platform. Technology and an evolving health care system are APPROVAL OF RESOLUTION FD13-036 AGREEING TO THE TERMS OF THE ADDENDUM TO THE PAGE 2 JOINT POWERS AGREEMENT OF CONFIRE ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY;AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $320,613.00 FROM FIRE DISTRICT SEPTEMBER 17,2013 driving significant changes in the future of emergency services dispatching processes. The timing is critical for the Fire District to be engaged at this level to ensure the citizens and businesses of Rancho Cucamonga are fully represented and considered as these developments occur. Thus, at the April 17th "Special Study Session" a presentation was given to the Fire Board regarding the Fire District's relationship with CONFIRE. The Fire Chief recommended to the Board that the Fire District officially pursue membership with the CONFIRE JPA. The details of this request can be found in the Staff Report titled Authorization for voting membership in the CONFIRE Joint Power Authority (JPA) Communications Center, dated April 17, 2013. At that meeting the Board of Directors gave the Fire Chief direction to move forward with the process of becoming a member agency with CONFIRE. Per the Board's direction the following actions have taken place since the April 17th Special Session: • The Fire Chief submitted a letter to the CONFIRE Administrative Committee (Fire Chiefs) requesting to enter the formal process of becoming a CONFIRE JPA member. This request was subsequently presented to the CONFIRE Board of Directors (elected officials appointed as the CONFIRE Board of Directors). • The CONFIRE Board of Directors and its member agencies unanimously approved this request. Please reference the attached - AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE CONFIRE JPA APPROVING A NAME CHANGE TO THE CONSOLIDATED FIRE AGENCIES AND THE ADDITION OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY • Each member agency has subsequently taken action approving the amendment to the existing JPA agreement. • CONFIRE has applied its policy for determining what a new member agency must pay to become a full member. This policy is included in the attachments of this staff report. The one-time cost for the Fire District to become a member and part owner of CONFIRE and its current assets is $420,613. This sum was also approved by the CONFIRE Board. The District has budgeted $100,000 in FY2013-14 adopted budget for this purpose. That figure was based on a yearly payment schedule for the membership fee as allowed in the CONFIRE new member policy. Staff recommends however, paying the total amount upfront from reserves as the most prudent approach. The final step in this process is for the Rancho Cucamonga Fire District Board of Directors includes the following actions: • Approve the attached Addendum to the CONFIRE Joint Powers Agreement to add the Fire District as a voting member. • Select a primary and alternate member from the Fire Board to represent the Fire District on the CONFIRE Board of Directors. APPROVAL OF RESOLUTION FD13-036 AGREEING TO THE TERMS OF THE ADDENDUM TO THE PAGE 3 JOINT POWERS AGREEMENT OF CONFIRE ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY;AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $320,613.00 FROM FIRE DISTRICT SEPTEMBER 17,2013 • Approve the appropriation of funds from Fire District reserves to fully pay the membership fee. ANALYSIS /JUSTIFICATION As a member agency the Fire District will enjoy the powers granted according to the CONFIRE By- Laws. Board of Directors: Each public agency which is a member of the Agency shall be entitled to one (1) Director on the Board and be entitled to one (1) vote. The Board of Directors shall function as set forth in Section 12 of the Joint Powers Agreement and as further set forth herein. They shall have the responsibility for the appointment of auditors, approval of new members, and approval of the annual budget and assessment schedule of the agency; and the exercise of those powers granted to it by the By-Laws. NOTE: The Fire Board will select a primary and alternate member to represent the Fire District on the CONFIRE Board of Directors. Administrative Committee: Each public agency that is a signatory member to the Joint Powers Agreement, or an amended Joint Powers Agreement, shall be entitled to one (1) seat on the Administrative Committee for each Chief Officer or Executive of the public agency's departments which share in the CONFIRE System, and shall be entitled to one (1) vote per Chief Officer or executive. The operations of the Agency shall be conducted under the direction and supervision of the Administrative Committee. Except as specifically excepted herein, no contract or other obligation of this Agency shall be binding unless approved or ratified by the Administrative Committee. NOTE: The Fire Chief will serve as the Fire District's representative on the Administrative Committee. Technical Committee: Each public agency that is a member of this Agency shall be entitled to one (1) seat on the Technical Committee for each public-safety department which shares in the use of the CONFIRE System, and shall be entitled to one (1) vote per member. APPROVAL OF RESOLUTION FD13-036 AGREEING TO TI-IE TERMS OF THE ADDENDUM TO THE PAGE 4 JOINT POWERS AGREEMENT OF CONFIRE ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY;AND APPROVE AN APPROPRIATION IN TIIE AMOUNT OF $320,613.00 FROM FIRE DISTRICT SEPTEMBER 17,2013 The Technical Committee shall provide to the Administrative Committee recommended solutions to operational problems. NOTE: A current Rancho Cucamonga Fire District Battalion Chief will serve as the Fire District's representative on the Technical Committee. After careful consideration and evaluation of CONFIRE's performance and other key factors, it is the Fire Chiefs recommendation that the Fire Board approve this resolution and enter into membership with the CONFIRE JPA. As noted, a stated Goal of the CONFIRE transition was to: • Increase the Fire District's influence in the governance of its communications providers operations. The action set forth herein will .meet this goal resulting in greater governance, enhanced relationships, long teim accountability and ultimately better fire and medical emergency dispatch services for the community. In summary, once the Addendum to the Joint Powers Agreement is signed by all parties and the new member has agreed to and fulfilled their obligation terms, the agency is considered a full-member and is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the By-Laws. Respectfully Submitted, Mike Bell Fire Chief Attachments: • Addendum to the Joint Powers Agreement of CONFIRE Adding the Rancho Cucamonga Fire Protection District as a Member Agency • Amendment to the Joint Powers Agreement of the CONFIRE JPA Approving a Name Change to the Consolidated Fire Agencies and the Addition of the Rancho Cucamonga Fire Protection District as a Member Agency. • CONFIRE New Member Policy • Resolution No. FD13-036 ADDENDUM TO THE JOINT POWERS AGREEMENT OF CONFIRE ADDING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY This ADDENDUM to the JOINT POWERS AGREEMENT dated this day of 2013, is made by and between the Consolidated Fire Agencies ("CONFIRE"), a joint powers authority of the State of California, and the Rancho Cucamonga Fire Protection District. WHEREAS, Section 5 of the Joint Powers Agreement of CONFIRE ("Agreement"), provides that each additional public agency that becomes a signatory to the Agreement shall become a member who is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the joint powers agreement and the bylaws; and WHEREAS, Section 8 of the Agreement provides that this Agreement may only be amended by written agreement of all the parties; and WHEREAS, the Rancho Cucamonga Fire Protection District desires to become a member of CONFIRE; and WHEREAS, all the member cities and districts of the CONFIRE JPA have unanimously approved by resolution adding the Rancho Cucamonga Fire Protection District as its newest member; and WHEREAS, TO THAT END, the Board of Directors of the Rancho Cucamonga Fire Protection District has agreed to the District becoming a signatory to the Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties hereto agree as follows: 1. The Rancho Cucamonga Fire Protection District agrees to the terms and conditions of the Agreement incorporated herein by reference as Exhibit "A" and any amendments thereto. 2. The Rancho Cucamonga Fire Protection District further agrees to abide by the CONFIRE bylaws incorporated herein by reference as Exhibit "B" and any amendments thereto. 3. Upon execution of this Addendum to the Agreement, the Rancho Cucamonga Fire Protection District will become a member of the CONFIRE, and will add itself as a signatory to the Agreement by executing Exhibit"C". 4. This Addendum shall become effective upon the execution of the signatory page. [SIGNATURES ON FOLLOWING PAGE] 99999.913 54\8164272.1 ADDENDUM TO THE JOINT POWERS AGREEMENT OF CONFIRE ADDING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY CONFIRE, a California joint powers . RANCHO CUCAMONGA FIRE authority PROTECTION DISTRICT • BY: BY: Dr. Rhodes Rigsby President, Board of Directors Chairperson ATTEST: ATTEST BY: BY: Secretary Rick Britt Secretary of CONFIRE 99999.913 54\8164272.1 Exhibit "A" Joint Powers Agreement [Attached Behind This Page] 99999.913 54\8164272.1 o 3r • • 1 JOINT POWERS AGREEMENT 2 THIS AGREEMENT is entered into by and between the public 3 agencies signatory hereto, hereinafter called "public 4 agencies." 5 WITNESSETH: 6 WHEREAS, the signatories herein have determined that 7 there is a need by public agencies within the East End cities 8 of San Bernardino County, California, to establish a regional 9 fire agency to best serve the needs of all the citizens of 10 said public agencies; and, 11 WHEREAS, said public agencies have heretofore determined 12 that the interests of the citizens of each of said public 13 agencies can best be served by the coordinated use of public 14 safety radio channels and centralized regional computer aided 15 communications system; and, 16 WHEREAS, said public agencies recognize the mutual 17 benefit of a centralized joint effort for the development, 18 implementation, and subsequent operation and maintenance of 19 . such a centralized system; and, 20 WHEREAS, said public agencies desire to centralize and 21 provide safety communication operations; and, 22 WHEREAS, said public agencies have heretofore determined 23 that it is desirable and necessary to collectively direct the 24 management policies and operational practices of said regional 25 fire agency; and, 26 WHEREAS, the cost of developing, operating and 27 28 1 maintaining said centralized systems is more cost effective 2 to such public agencies; and, 3 WHEREAS, said public agencies operate a cooperative 4 program of fire protection and related functions that are 5 mutually agreed upon; and, 6 WHEREAS, Title 1, Division 7, Chapter 5 of the Government 7 Code of the State of California authorizes public agencies to 8 enter into an agreement for the joint exercise of any power 9 common to them; and, 10 WHEREAS, these public agencies possess the power to 11 consolidate public safety communications and operational 12 programs by the execution and implementation of this 13 Agreement. 14 NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL 15 ADVANTAGES TO BE DERIVED THEREFROM, AND IN CONSIDERATION OF 16 THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED BY AND 17 BETWEEN THE PARTIES HERETO AS FOLLOWS: 18 1. Agency Established. Pursuant to the joint powers 19 authorization of the California Government Code, the 26 undersigned do hereby federate together in a cooperative 21 agency for the joint and mutual operation of a centralized 22 public safety communication agency and a cooperative program 23 of fire protection and related functions, to be known as the 24 Consolidated Fire Agencies of the East Valley, hereinafter 25 designated as "CONFIRE," which shall be a public entity 26 separate from the parties to the Agreement. 27 2 28 1 2. By-Laws. The Agency shall be subject to, and shall 2 be governed by, those certain By-Laws, a copy of which is 3 attached hereto, marked Exhibit "A" and by this reference made 4 a part of this Agreement. 5 3. Purpose. The purpose of this Agreement shall be as 6 set forth in Section 1, above, and Article I of the By-Laws. 7 The purpose shall be accomplished and carried out in the 8 manner set forth in the By-Laws. 9 4. Administration. CONFIDE, as established by this 10 Agreement and as governed by its By-Laws, shall be the 11 "Agency" to administer this Agreement, pursuant to joint 12 powers provisions of the Government Code of California. 13 5. Membership. Each public agency signatory to this 14 Agreement, and each additional public agency which may 15 hereafter sign the Agreement, is a member of the Agency and 16 is entitled to all the rights and privileges and subject to 17 the obligations of membership, as provided in the By-Laws. 18 6. Withdrawal of Membership. This Agreement shall 19 remain in full force and effect as to all member agencies for 20 a minimum of two (2) years from and after the effective date 21 hereof.- Thereafter, any party to this Agreement may cease to • 22 be a party hereto and may withdraw from membership in the 23 Agency upon the adoption by its legislative body of a 24 resolution of intention to withdraw and the giving of written 25 notice thereof to the Chairman of the Board of Directors of 26 the Agency and to each of the other public agencies signatory 27 3 28 1 to this Agreement at least one hundred eighty (180) days prior 2 to the end of the then current fiscal year. 3 7. Powers and Debts of Authority. Agency shall have 4 the power in its own name, to make and enter into contracts, 5 to employ agents and employees, to acquire, hold and dispose 6 of property, real and personal, to sue and be sued in its own 7 name, and to incur debts, liabilities or obligations necessary 8 for the accomplishment of the purpose of this Agreement. 9 However, the debts, liabilities, and obligations of the Agency 10 shall not constitute any debt, liability or obligation to any 11 of the individual public agencies which are signatory to this 12 Agreement. The Agency shall not have the power of eminent 13 domain nor the power to levy taxes, and its power generally 14 shall be subject to the restrictions applicable to the Central 15 Valley Fire Protection District. 16 8. Amendment. This Agreement may not be amended, 17 except written agreement of all the parties, provided, 1s however, that the By-Laws may be amended from time to time by 19 the method and means provided therein. 20 9. Duration of Agreement. This Agreement shall 21 continue in effect until terminated by unanimous consent of 22 the parties or until dissolution of the Agency in the manner 23 provided in said By-Laws. Upon such termination, or 24 dissolution, the non-grant assets remaining, including any 25 surplus money, shall be disposed of in proportion to 26 contributions made. Grant funded assets shall be disposed of 27 4 28 1 in accordance with Federal and State regulations and 2 instructions. 3 10. Enforcement. Agency is hereby given the power to 4 enforce this Agreement. If suit is necessary to enforce any 5 of the provisions hereof, including any provision of the By- 6 Laws, the defaulting member shall pay reasonable attorney fees 7 to the Agency as adjudicated and determined by the Court. 8 11. Authorization. Upon execution of this Agreement, 9 each member shall deliver to the Agency a certified copy of 10 . a governing board action, resolution or minute order 11 authorizing and directing the execution of this Agreement. 12 12. Board of Directors. 13 A. There is established a Board of Directors for the 14 Agency which shall consist of a representative of the 15 governing body of each member agency. The governing body of 16 each member agency shall designate in writing to CONFIRE, the 17 primary and alternate members to serve on the Board of 18 Directors. At its annual meeting, the Board of Directors shall 19 select one of its members to serve as Chairperson of the Board 20 until the next annual meeting.. The Chairpersonship of the 21 Board of Directors shall rotate annually in a fixed sequence 22 among the members. 23 B. The Board of Directors shall have the responsibility 24 for the appointment of auditors, approval of new members, and 25 approval of the annual budget and assessment schedule of the 26 Agency, and the exercise of those powers granted to it by the 27 - 5 28 • 1 By-Laws. 2 C. Each public agency which is a member of the Agency 3 shall be entitled to one (1) Director on the Board and shall 4 be entitled to one (1) vote thereon. Such one vote may be 5 cast only by the member agency°s designated primary or 6 alternate representative in attendance. 7 13. Source of Funds. Any contributions of funds by 8 member agencies shall be apportioned based on the number of 9 fires in each agency®s jurisdiction over the immediate 10 preceding two year period. 11 14. Accountability and Audits. The Agency shall be 12 strictly accountable for all funds and shall report all 13 receipts and disbursements, as required by Government Code 14 Section 6505. The Treasurer of San Bernardino County shall 15 act as treasurer and depositary for the Agency pursuant to 16 Government Code Section 6505.5, and shall handle and have 17 access to Agency property, under an official, bond in an amount 18 fixed by the member agencies. The Agency shall contract for 19 a certified public accountant to perform an annual audit of 20 the accounts and records of the Agency, and a report thereof 21 shall be filed as public record with each of the contracting 22 parties and with the Auditor of the County of San Bernardino 23 within 60 days subsequent to the end of the fiscal year under 24 examination. 25 15. Indemnification. Each party hereby agrees to 26 defend, indemnify, and hold each other party, its elected 27 • 6 28 1 officials, officers, agents, and employees free and harmless 2 from any and all liability or claims for personal injury, 3 death, and property damage which may arise from the 4 indemnifying party's negligent acts or omissions under this 5 Agreement. None of the parties shall be held responsible or 6 liable to any other party for any loss, damage or delay caused 7 by accidents, strikes, lockouts, fire, flood, act of civil or 8 military authority or by insurrection or riot or by any other 9 cause which is beyond its control. 10 16. Effective Date of Agreement. This Agreement shall 11 become effective upon its execution by the Cities of Colton, 12 Loma Linda, Redlands, and Rialto, the Central Valley Fire 13 Protection District and the San Bernardino County Consolidated 14 Fire Agency. Within 30 days of said date, the Agency shall 15 cause notice of this Agreement to be filed with the Secretary 16 of State of California, pursuant to Government Code Section 17 6503.5. 18 19 20 21 22 • 23 24 25 26 27 7 28 1 IN WITNESS WHEREOF, the undersigned public agencies have 2 set their signature on the respective dates set forth below. 3 This document may be signed in duplicate originals. 4 5 ATTEST: CITY OF REDLANDS A Municipal Corporation 6 4 7 g City Jerk #/ Mayor 9 10 ATTEST: CITY OF LAMA LINDA A Municipal Corporation 11 s /1► 12 0�r�� i �� — �� • a rte... _ .____ 13 City Clerk .yo.% 14 15 ATTEST: CITY OF COLlON- A Municipal Corporation 16 17 }�Q a. Lie.-J fA' lg City Clerk Mayor 4 ip 19 20 ATTEST: CITY OF RIALTO 21 A Municipal Corporation 22 23 A • C y yi.erk 7yor 24 25 26 27 8 28 1 2 A EST: SAN BERNARDINO COUNTY CONSOLIDATED FIRE AGENCY 3 4 5 Clerk o the Board of biairman, Bo r of'. Supervisors Supervisors of San 6 Bernardino County, as Governing Body of San 7 Bernardino County Consolidated Fire Agency 8 AUG 13 1990 9 WPRDVED AS TO FORM DATE MAY 1 5 1990 10 Alan K. MarKs. COUNTY COUNSEL CENTRAL VALLEY FIRE SAN B •k ARDI: ,� COUNTY CALIFORNIA. PROTECTION DISTRICT 11 BY.I• ' dri 1...: ,DEPUTY 12 d= BY: I 14 Chairman, Board of SIGNED AND CERTIFIED THAT A COPY OF THIS Supervisors of San DOCUMENT HAS BEEN DEUIVEFIIEO TO THE CHAIR- Bernardino County, as 15 MAN OF THE BOARD. Governing Body of 16 EARLEK\ab\A "It ittf Central Valley Fire Cle 't. Pair litir��I� o Protection District of-tke ,.oi S41IoC2reiv! !2 • 1? 4 /4,1_31 F-41.4 AUG I Iq90 BY 18 Cn P = �1.1:010` ° 19 Y• 0 9�t'/,�I! %I A% a C� 21 tt' `m�\`\,.�`. 22 23 24 25 26 27 9 28 Exhibit "B" Bylaws [Attached Behind This Page] 99999.91354\8164272.1 EXHIBIT B BY-LAWS CONFIRE ARTICLE I PURPOSE The CONSOLIDATED FIRE AGENCIES OF THE EAST VALLEY (CONFIRE) is a co-operative association voluntarily established by its members pursuant to the Joint Exercise of Powers Act of the Government Code of the State of California for the purpose of, providing hardware, software, services, and other items necessary and appropriate for the establishment, operation, and maintenance of a joint centralized public safety communications system and a cooperative program of fire related functions for the mutual benefit of the members of the Agency, to provide such services on a contract basis to other governmental units, and to provide a forum for discussion, study, development and implementation of recommendations of mutual interest regarding public safety communications and related matters within member agencies. CONFIRE is sometimes hereinafter referred to as the "Agency." ARTICLE II POWERS The powers of the Agency include, but are not limited to the following: a) to enter into contracts, including the performance of services for other governmental units; b) to employ agents and employees; c) to acquire, lease, hold, and dispose of property, real and personal; d) to incur debts, liabilities or obligations; e) the purchase or lease of the equipment and machinery necessary; f) the employment: of the necessary personnel and the operation and maintenance of a communications system; g) all powers necessary and incidental to carrying out the purpose set forth in ARTICLE I of these By-Laws; and h) the power to sue and be sued in its own name. 9/16/2013 Page 1 ARTICLE III PARTICIPATION A. All governmental agencies which provide public safety services are eligible for membership of this Agency, provided the parties to the existing Agency agree and all parties sign an amended Joint Exercise of Powers Agreement. B. Membership shall be contingent upon the execution of the Joint Powers Agreement creating and establishing this Agency and the payment by each such governmental agency of a fee to be determined and agreed upon by the majority vote of Board of Directors. The Board of Directors may, by a similar vote, impose to the terms, costs, and assessment charges as specified in the Agreement or By- Laws. All fees, costs, and assessment charges shall become the revenue of the Agency. C. Upon becoming a member, all new members shall become subject to the same financial obligations of CONFIRE as all other members, unless otherwise specifically agreed to in the amended Joint Exercise of Powers Agreement. ARTICLE IV BOARD OF DIRECTORS A. The Board of Directors shall function as set forth in Section 12 of the Joint Powers Agreement and as further set forth herein. B. The member agency's principal or alternative representative shall serve until a successor is appointed by the appointing powers. A vacancy shall immediately occur in the office of any officer upon the resignation or death of such person holding such office, or upon his ceasing to be an officer or employee of any member government. Upon a vacancy occurring in any office, the Board of Directors may appoint a successor to fill the vacancy until the member agency represented by the officer assigns a new member to represent the governmental agency. The rotation of officers may be advanced one year before the vacancy has been filled if the Board of Directors finds this advisable. C. The Board of Directors may establish rules governing its own conduct and procedure and have such express or implied powers which are not inconsistent with or contrary to the laws of the State of California, these By-Laws, or Agreement. D. A quorum for the transaction of all business by such Board of Directors shall consist of a majority of the representative membership. E. No one serving on the Board of Directors shall receive any salary or compensation from the g Y rY p Agency. F. The Board, on behalf of the Agency, may accept contributions or donations and may apply for and use grants or loans of money or other property from the state, or any other 9/16/2013 Page 2 governmental units, or individuals, foundations or organizations and may enter into agreements required in connection therewith and may hold, use and dispose of such monies or property in accordance with the terms of the grant, donation, loan or agreement relating thereto. However, nothing in this section should be construed to require the participation or financial obligation of any member agency without the express written authorization in the form of a resolution by its legislative body and only to the extent so authorized. ARTICLE V BOARD OF DIRECTORS MEETINGS A. Regular public meetings, also termed General Meetings, of the Board of Directors shall be held at least twice a year at a regular date, time and place established by resolution of the Board pursuant to the provisions of Section 54954 of the Government Code. A regular meeting of the Board shall be held in the month of February at which time the Board shall consider and adopt the annual budget for the Agency for the following fiscal year. The annual meeting shall be held in September at which meeting the Board shall elect officers. B. Special meetings of the Board of Directors may be called by its Chairperson or by the Administrative Committee by its own motion, or shall be called by the Administrative Committee upon written request by any one (1) of its members. Ten (10) days written notice of special meetings shall be given to the official representatives of each member Agency and an agenda specifying the subject of such special meeting shall accompany such notice. Business conducted at said meetings shall be limited to those items specified in the agenda. However, if deemed necessary, due to the urgent nature of the issue, the Chairperson or the administrative Committee, by its own motion, may call for an emergency meeting on a twenty-four (24) hour notice for the purpose of discussing a specific issue. C. The date, time and location of special, and emergency, meetings of the Board of Directors shall be determined by the Chairperson of the Board of Directors. Regular, special and emergency meetings shall be held within the County of San Bernardino. D. Notice of the regular meeting of the Board of Directors shall be given to the respective Board Member, Supervisor, Mayor, and Manager of each member Agency at least fourteen (14) days prior to such meeting and an agenda for such meeting shall accompany the notice. E. To the extent not contrary to these by-laws, Robert's Rules of Order shall govern all meetings of the Board of Directors. 9/16/2013 Page 3 ARTICLE VI DUTIES OF AGENCY OFFICERS A. The officers of CONFIRE shall consist of a Chairperson, a Vice-Chairperson, a Secretary and a Treasurer. The Chairperson shall be a member of the Board of Directors. B. In the absence of a Chairperson, or in the event of his inability or refusal to act, the Vice- Chairperson shall perform the duties of the Chairperson, and when so acting, shall have all the powers of and be subject to all the restrictions upon the Chairperson. C. The Coordinator of Communications shall be the Secretary to the Board of Directors, but shall be a non-voting member. D. The Treasurer shall be the Financial Officer from the County Fire Department. He shall be a non-voting member. E. The Treasurer shall have the powers and duties as set forth in Section 6505 and 6505.5 of the Government Code, any other applicable provisions of State law, the Agreement, these By-Laws, or as may be established by the Board of Directors. The Treasurer shall serve the Agency without charge to the Agency, except for the administrative services charges to the County Fire Department. There shall be strict accountability of all funds of the Agency and a report of all receipts and disbursements as required by Section 6505 of the Government Code. F. The Treasurer shall give a bond in the amount of$25,000 for the faithful discharge of his duties, with such surety or sureties as the Board of Directors shall determine. The Treasurer shall: (a) have charge and custody of and be responsible for all funds, securities and assets of the Agency; receive and give receipts for monies due and payable to the Agency from any source whatsoever, and deposit all such monies in a separate fund in the name of the Agency with the County Auditor/Controller; (b) in general, perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him by the Board of Directors. G. The Secretary shall; (a) keep the minutes of the Agency meetings in one or more books provided for that purpose; (b) see that all notices are duly given in accordance with provisions of these By-Laws or as required by law; (c) be custodian of the records of the Agency; (d) in general, perform all duties as, from time to time, may be assigned to him/her by the Board of Directors. 9/16/2013 Page 4 ARTICLE VII ADMINISTRATIVE COMMITTEE A. There is hereby established an Administrative Committee of the Agency, which shall be organized and be responsible for functions hereinafter set forth. B. Each public agency that is a signatory member to the Joint Powers Agreement, or an amended Joint Powers Agreement, shall be entitled to one (1) seat on the Administrative Committee for each Chief Officer or Executive of the public agency's departments which share in the CONFIRE System, and shall be entitled to one (1) vote per Chief Officer or executive thereon. Such vote may be cast only by the official representative to the Committee in physical attendance, or by the designated alternate, if such official representative is absent. No proxy votes or absentee voting will be permitted. C. Only the Chief Officer or Executive or designated alternate may represent a participating agency on the Administrative Committee. The Chief Officer or Executive of each member government agency will designate, in writing, to CONFIRE an alternate who may serve on the Administrative Committee in the absence of such Chief Officer or Executive. D. The Coordinator of Communications shall be the Secretary to the Administrative Committee, as a non-voting member. E. The operations of the Agency shall be conducted under the direction and supervision of the Administrative Committee. Except as specifically excepted herein, no contract or other obligation of this Agency shall be binding unless approved or ratified by the Administrative Committee. F. The Committee may establish rules for its own procedures and have such express or implied authority as is not inconsistent with or contrary to the laws of California, these By- Laws, or the Joint Exercise of Powers Act of the Government Code of the State of California. A quorum for the transaction of all business by the Administrative Committee shall consist of a majority of the official representatives or designated alternates of the member governmental agencies. G. Regular meetings of the Administrative Committee shall be held as required but not less than quarterly each year. Special meetings of the Administrative Committee may be called by its Chairperson, or by a member of the Administrative Committee. The time, date and location of regular meetings of the Administrative Committee shall be determined by the Administrative Committee. The Secretary shall cause to be delivered to each member agency at lease five (5) calendar days prior to the meeting, an agenda and written notice calling a meeting of the Administrative Committee, Meetings of the Administrative Committee must comply with the Brown Act. 9/16/2013 Page 5 H. The Administrative Committee Chairperson shall be the principal executive officer of the Agency and shall be authorized to execute documents and instruments on behalf of the Agency and in general shall perform all duties incident.to the office of Chairperson and such other duties as may be prescribed by the Board of Directors. He/she shall serve a one (1) year term as Chairperson and shall be elected to that position annually by the members of the Administrative Committee. I. The Administrative Committee shall have the authority to contract with other governmental bodies for use of CONFIRE facilities, equipment, and programs and to establish appropriate charges therefore. J. The Administrative Committee shall have the following duties: 1) Within the limits fixed by an approved budget, the Administrative Committee shall conduct the operation of the Agency. 2) Direct the preparation of the proposed annual budget. Following approval thereof by the Administrative Committee, the proposed budget shall be submitted to the Board of Directors. After adoption of the annual budget by the Board of Directors, the Administrative Committee shall control all expenditures in accordance with such budget. 3) The Administrative Committee shall have the power to expend funds in accordance with the adopted budget. 4) At each regular meeting of the Board of Directors, the Administrative Committee shall report budget and financial transactions since the previous regular meeting. K. The Administrative Committee shall present a full report of its activities at each regular meeting of the Board of Directors. L. The Administrative Committee shall, as provided by the approved budget, have the authority to hire, fix the salary of, and remove the Coordinator of Communications. ARTICLE VIII TECHNICAL COMMITTEE A. There is hereby established a Technical Committee which shall be organized and be responsible for functions as hereinafter set forth. B. Each public agency that is a member of this Agency shall be entitled to one (1) seat on the Technical Committee for each public-safety department which shares in the use of the CONFIRE System, and shall be entitled to one (1) vote per member thereon. Such vote may be cast only by the official representative to the Technical Committee in physical attendance, or by the designated alternate if such official representative is absent. 9/16/2013 Page 6 C. The Chief Officer or Executive of each member agency shall appoint a representative and alternate representative to the Technical Committee. D. The Coordinator of Communications shall chair the Technical Committee and report all significant decisions to the Administrative Committee for concurrence. E. The Technical Committee may establish rules for its own procedures. There shall be regularly scheduled meetings held to consider all matters dealing with liaison between the Agency and department personnel, operation of the Agency, and future planning. F. The daily operation of the Agency shall be conducted under the direction and supervision of the Coordinator of Communications; however, he/she may call emergency meetings of the Technical Committee should the need arise to meet operational requirements. G. The Technical Committee shall provide to the Administrative Committee recommended solutions to operational problems. H. Members of the Technical Committee, except for the Coordinator of Communications, shall serve without compensation for their services to the Agency. ARTICLE IX COORDINATOR OF COMMUNICATIONS A. The Coordinator of Communications shall perform such duties as shall be delegated by the Administrative Committee. B. The Coordinator of Communications shall attend all Administrative Committee meetings and give advice on technical matters. C. The Coordinator of Communications shall be the Chairperson of the Technical Committee. He shall provide to the Administrative Committee recommendations from the Technical Committee on operations and problems associated with the daily operation and maintenance of the Agency D. The Coordinator of Communications shall review jointly with the Administrative Committee all bid specifications for the purchase of all communications equipment prior to issuance and equipment modifications by member agencies. 9/16/2013 Page 7 ARTICLE X FINANCES A. The fiscal year of the Agency shall end on June 30. B. The Agency budget for the following fiscal year shall be submitted by the Coordinator of Communications to the Administrative Committee on or before January 15 of each year. The Administrative Committee shall adopt a tentative budget on or before February 1 of each year and forward the same to the Board of Directors for review. The Board of Directors shall adopt the annual budget for the Agency not later than March 1 of each year; copies shall be mailed immediately to the Chief Administrative Officer of each participating governmental agency. C. The annual budget shall include the necessary funds with which the Agency shall obtain and maintain worker's compensation and liability insurance to fully protect the Agency and each of the member agencies. Said insurance shall be obtained and maintained in force at all times during the effective term of this Agreement. D. The County Fire Department shall provide administrative and support services functions to the Agency consisting of personnel administration, facility site usage, purchasing, payroll and related functions. E. Reimbursement to the County Fire Department for services in Paragraph D of this Article shall be based upon a cost percentage rate to be determined for the following fiscal year budget. The cost percentage rate shall be given to the Coordinator of Communications in writing from the County Fire Department no later than the first day of December preceding the forthcoming fiscal year budget. It is stipulated that the percentage rate charged by the County Fire Department shall not be applied to the following expense items of any approved fiscal year budget appropriation: 1) The expense of the applied percentage rate. 2) Capital Outlay or improvement items. 3) Contract Maintenance items to include telephone expense items. F. The Administrative Committee shall recommend to the Board of Directors cost-sharing charges for all participants in the Agency in an amount sufficient to provide the funds required by the budgets. The Board of Directors shall fix membership assessments and shall advise the Chief Administrative Officer of each participating agency thereof on or before April, 1 of each year. Any participating agency whose charges have not been paid within sixty (60) days after billing shall pay interest on unpaid balance, not to exceed one percent (1) per month. The Agency shall have the power to commence an action in its own name against any member agency in default to recover the amount of the obligation due to the Agency hereunder. G. The amount of each participant's charges shall be determined in accordance with Paragraph H below. 9/16/2013 Page 8 H. The activities of the Agency shall be financed by a cost sharing formula which shall require. a proration among the participating agencies based on the demand percentage on the system by the agencies to be determined by the Administrative Committee and approved by the Board of Directors. Expenditures made and indebtedness incurred by the Agency relating to special equipment and services shall be paid entirely by the member agency involved. Facility and rental and/or space utilization shall be a separate item approved in the Agency's annual budget. The CONFIRE System, as a computer-aided system, encompasses the computer-aided dispatch system (CAD), management information system (MIS), and the records management system (RMS). The CAD and RMS of the CONFIRE System will be located at a location approved by the Administrative Committee. CAD and RMS functional management shall be under the Coordinator of Communications, or his designated representative. The overall administration of the CAD and RMS shall be under the Coordinator of Communications duties consistent with these By-Laws. Reimbursable costs to the County Fire Department shall be determined by the Board of Directors in accordance with the Joint Powers Agreement and by-laws. ARTICLE XI AGENCY EMPLOYEES A. Agency employees are under the authority of the Agency. As such the Agency retains the authority to approve all benefits and privileges that may accrue to Agency employees. However, Agency employees shall be entitled to all benefits and privileges secured by Special Districts employees as provided by the Personnel Rules and Regulations of the Special Districts Department, but subject to the approval of, and the organizational lines of authority contained within the Agency as structured by the Joint Powers Agreement and By-Laws. B. The duties of, and the organizational authority over the Coordinator of Communications are stipulated in previous articles within these by-laws. The Coordinator of Communications is also authorized to establish a non-management line of supervision to assist him in the day- to-day communications center operations which include delegation of certain personnel management procedures and supervision. Therefore, non-management personnel shall follow the organizational lines of authority as defined by the Coordinator of Communications and set forth within these By-Laws. C. Benefits and privileges of Agency employees shall be associated with the following representation units for the employees of the Special Districts Department: 1) Coordinator of Communications. A County Fire Department recognized Management employee. No representation. 9/16/2013 Page 9 2) Administrative Technician and all Communications employees. The same as the Special Districts recognized non-safety group. D. Paragraph C above does not obligate the agency to recognize the representation units associated with the Special Districts Department for any separate meet and confer matters. However, should employees exercise their rights to secure separate representation units under Employer/Employee Organizations guidelines as set forth in the Government Code of the State of California, Section 3500 et seq., and such representation units are officially recognized by the Agency, then Paragraph C et al., of this Article shall defer to that agreement between the employees and the Agency. E. The Special Districts Department Personnel Office shall immediately provide the Coordinator of Communications with all ratified Memoranda of Understanding (MOU) that affects employees' benefits and privileges. Upon receipt of such MOU(s) the Coordinator of Communications will request a special joint meeting of the Administrative Committee and Board of Directors for determination. ARTICLE XII AUDIT The Board of Directors shall request that the Treasurer initiate an annual audit of the financial affairs of the Agency, to be made by an independent certified public accountant at the end of each fiscal year in accordance with generally accepted auditing principals and as provided in the Agreement. The annual report shall be delivered to each member agency no later than 6 months subsequent to the end of each fiscal year. ARTICLE XIII LIABILITY AND PROPERTY A. Except as otherwise provided by individual contracts, the debts, liabilities, and obligations of the Agency shall not be the debts, liabilities, and obligations of the parties to the Agreement. B. All property, with the exception of assets funded by grant funds, acquired by the Agency shall be owned in common by the parties to the Joint Powers Agreement, in equal shares, unless otherwise determined in writing by all of the parties hereto. The Treasurer shall cause an inventory and asset account to be kept current at all times, showing the assets of the Agency. Grant funded equipment or services shall remain the property of the Grantee applicant. C. Any contributions of equipment by any of the member governmental agencies will be assigned a value by the Administrative Committee and such value will be credited to the account of that member and be a part of and included within any distribution formula in the event of withdrawal, termination or dissolution as provided herein. 9/16/2013 Page 10 D. Each member shall have a vested interest in all capital acquisitions by the Agency in the same ratio as they are obligated to share in the cost-sharing proration. Capital acquisitions from grant funds are excluded. ARTICLE XIV WITHDRAWAL TERMINATION AND DISSOLUTION A. A member may withdraw from this Agency in the manner prescribed by the Agreement; provided, however, that Agency assets directly attributable to the accumulated capital contribution of the withdrawing party shall remain with the system for use by CONFIRE without compensation to the withdrawing party, until the teiniination of this Agreement and the distribution of assets to all parties in winding up. B. If this Agreement is terminated, assigned or transferred in whole or in part, all property and equipment owned by CONFIRE shall be distributed to the parties; distribution to each party shall be made in the same proportion as that reflected in the members accumulated capital contribution account as shown in the Treasurer's books of account. Cash may be accepted in lieu of property or equipment. Grant Assets remain the property of the Grantee. C. If the parties to the Agreement herein cannot agree as to the valuation and distribution of the property, the valuation and distribution shall be determined by a panel of arbitrators, one being appointed by each agency and one additional arbitrator shall be appointed by a majority of the agencies. All matters relating to valuation and distribution of assets as determined by this panel of arbitrators shall be final and conclusive as to this Agency. D. This Agreement shall not terminate until all property has been distributed in accordance with these provisions, and the winding up and property distribution hereunder shall be effected in the manner calculated to cause the least disruption of existing public safety communications systems. E. On withdrawal of members so as to reduce the number of continuing participants to less than the original number of participating numbers, or upon the action of a majority of participating members to dissolve, then this Agreement and such Agency shall be terminated and dissolved. Upon such termination and dissolution (and after payment of all debts), all individual files and documents and documentation shall be distributed to their owners without charge or offset. The remaining assets or liabilities, excluding grant funded assets, of the Agency shall be distributed among the members who had participated in this Agency as set forth above. F. If the withdrawal of a member causes the remaining members to terminate the Joint Powers Agreement, then the withdrawing member shall participate in the termination of this Agreement as set forth above. 9/16/2013 Page 11 ARTICLE XV CONTRACTS LOANS, CHECKS AND DEPOSITS A. The Board of Directors may authorize any officer or officers, agency or agents, to enter into any contract or to execute and deliver any instrument in the name of and on behalf of the Agency, and such authority may be general or confined to specific instances. B. No loans shall be contracted on behalf of the Agency and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority may be general or confined to specific instances. C. All checks, drafts or other orders for the payment of monies, notes or other evidences of indebtedness issued in the name of the Agency shall be signed by such officer or officers, agent or agents, of the Agency and in such manner as shall from time to time be determined by the Board of Directors. D. All funds of the Agency not otherwise encumbered shall be deposited from time to time to the credit of the Agency in such banks, trust companies or other depositories by the Treasurer with the consent of the Board of Directors. ARTICLE XVI AMENDMENT A. Amendment to these By-Laws may be proposed by any member of the Board of Directors or by the Administrative Committee. The amendment shall be submitted to the Board of Directors. B. Unanimous approval by the Board of Directors shall be required to adopt any amendment to. these By-Laws. ARTICLE XVII EFFECTIVE DATE These By-Laws shall go into effect immediately upon the execution of the Agreement by all of the original participants in the Agency. 9/16/2013 Page 12 Exhibit "C" Signatory Page to the CONFIRE Joint Powers Agreement [Attached Behind This Page] 99999.913 54\8164272.1 • ADDENDUM TO JOINT POWERS AGREEMENT (CONFIRE) ATTEST: Rancho Cucamonga Fire Protection District Secretary President, Board of Directors Date 99999.91354\8164272.1 AMENDMENT TO THE JOINT POWERS AGREEMENT OF THE CONFIRE JPA APPROVING A NAME CHANGE TO THE CONSOLIDATED FIRE AGENCIES AND THE ADDITION OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY This AMENDMENT to the Joint Powers Agreement of the CONFIRE JPA dated this day of 2013, is made by and between the member agencies that comprise the Consolidated Fire Agencies ("CONFIRE"), a joint powers authority of the State of California, and the Rancho Cucamonga Fire Protection District. WHEREAS, the cities of Redlands, Loma Linda, Colton, Rialto and the San Bernardino County Fire Protection District (formerly known as the San Bernardino County Consolidated Fire Agency) entered into a Joint Powers Agreement on May 15, 1990, and through subsequent programs to form the Consolidated Fire Agencies, also known as CONFIRE; and WHEREAS, the Rancho Cucamonga Fire Protection District has approached CONFIRE to express its interest in becoming a voting member; and WHEREAS. Section 5 of the Joint Powers Agreement of CONFIRE ("Agreement") provides that each additional public agency which may hereinafter sign the Agreement is a member of the Agency and is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the Bylaws; and WHEREAS, Article 3 of the Bylaws states that all governmental agencies which provide public safety services are eligible for membership in CONFIRE, provided in part that all members of CONFIRE sign an amendment to the Joint Exercise of Powers Agreement; WHEREAS, Article 3 further states that membership shall be contingent upon execution of the Amendment, and the payment of such new member contribution or buy-in; and WHEREAS, pursuant to Government Code section 6500 et seq., the parties to the Agreement desire to amend the JPA to add the Rancho Cucamonga Fire Protect District as a full voting member of the CONFIRE; and WHEREAS, to that end, each of the member agencies adopted the Amendment to add the Rancho Cucamonga Fire Protection District to the Agreement; and WHEREAS, the membership fee for Rancho Cucamonga Fire Protection District has been determined to be FOUR HUNDRED TWENTY THOUSAND DOLLARS SIX HUNDRED THIRTEEN DOLLARS ($420,613.00); WHEREAS, these changes and terms are hereby accepted as demonstrated by the execution of the written Amendment to the Agreement agreeing to the new terms as set forth therein. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, the parties hereto agree as follows: 1. The Rancho Cucamonga Fire Protection District has agreed to the terms and conditions of this Amendment. The Rancho Cucamonga Fire Protection District, as a member of CONFIRE, further agrees to abide by any applicable CONFIRE bylaws. The Rancho Cucamonga Fire Protection District will sign an addendum becoming a signatory to the CONFIRE Joint Powers Agreement. 2. Upon execution of this Amendment and Addendum, the Rancho Cucamonga Fire Protection District will become a member of the CONFIRE JPA. 3. Approve the Amendment of the CONFIRE Joint Powers Agreement attached hereto and by this reference incorporated herein as Exhibit "A," adding the Rancho Cucamonga Fire Protection District as a member agency of CONFIRE upon its execution of an addendum becoming a signatory to the Agreement. 4. Approve the name change from Consolidated Fire Agencies of the East Valley to simply the Consolidated Fire Agencies. 5. Approve the membership fee for the Rancho Cucamonga Fire Protection District in the amount of FOUR HUNDRED TWENTY THOUSAND DOLLARS SIX HUNDRED THIRTEEN DOLLARS ($420,613.00). 6. That the Chairperson of the Board of Directors of CONFIRE is hereby authorized to execute the proposed addendum to the JPA on behalf of CONFIRE. 7. This Amendment may be executed in counterparts. 8. All other provisions of the Agreement are to remain unchanged. 9. This Amendment is to be effective upon execution by all parties that are currently signatories to the Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to the CONFIRE Joint Powers Agreement to be executed and attested by their officers thereto duly authorized as of the date first above written. [SIGNATURES ON THE FOLLOWING PAGES] SIGNATURE PAGE TO THE AMENDMENT TO THE CONFIRE JOINT POWERS AGREEMENT ATTEST: CITY OF REDLANDS By: By: XXXXX XXXXX City Clerk Mayor Dated: ATTEST: CITY OF LOMA LINDA By: By: XXXXX XXXXX City Clerk Mayor Dated: ATTEST: CITY OF COLTON By: By: XXXXX XX� City Clerk Mayor Dated: ATTEST: CITY OF RIALTO By: By: XXXXX XXXXX City Clerk Mayor Dated: SIGNATURE PAGE TO THE AMENDMENT TO THE JOINT POWERS AGREEMENT ATTEST: SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT By: By: XXXXX XXXXX County Clerk Chairperson of the Board of Directors Dated: Colton Fire Department - Loma Linda Fire Department Redlands Fire Department Rialto Fire Department Consolidated Fire Agencies of the East Valley San Bernardino County Fire Department 1743 W Miro Way, Rialto, CA 92376-8630 Phone 909-356-2375 Fax 909-356-2376 "CONFIRE JPA is a cooperative association voluntarily established by its members pursuant to the Joint Exercise of Powers Act of the government Code of the State of California for the purpose of: providing hardware, software, services and other items necessary and appropriate for the establishment, operation and maintenance of a joint centralized public safety communications system and a cooperative program of fire related functions for the mutual benefit of the members of the Agency, to provide such services on a contract basis to other governmental units, and to provide a forum for discussion, study, development and implementation of recommendations of mutual interest regarding public safety communications and related matters within member agencies."' An agency that has contracted with CONFIRE for dispatch services for one year or more may request to become a voting member. The written request must be presented to the CONFIRE Administrative Committee for consideration. The Administrative Committee will present the request to the CONFIRE Board of Directors for approval and to amend the Joint Powers Agreement. All member agencies have contributed to the accumulation, and share ownership of CONFIRE assets. Members have contributed in proportion to their percentage of incidents relative of total incidents. New members are required to "buy in" to ownership of the assets based on their percentage of incidents in relation to total member incidents. "Buy in" incidents will be determined by the agencies average number of incidents for the prior three calendar years. For the purpose of determining a new member's "buy in", the value of CONFIRE capital assets and reserve accounts will be as stated at the close of the prior fiscal year. CONFIRE assets for determining new member"buy in" will consist of the following: • Cash balance of NFN-Term Benefit Fund as of June 30th close of last fiscal year. ' CONFIRE JPA By-Laws, Article I BOARD OF DIRECTORS David J. Toro Colton Dr. Rhodes Rigsby Loma Linda Jerry Bean Redlands Ed Palmer Rialto Josie Gonzales San Bernardino County Consolidated Fire Agencies of the East Valley • Cash balance of NDT-Reserve Fund as of June 30th close of last fiscal year. • Cash balance of NDS-Equipment Replacement Fund (Admin and Network Infrastructure only) as of June 30th close of last fiscal year. • Capital assets, exclusive of agency specific equipment, net of accumulated depreciation as of June 30th close of last fiscal year. Upon approval by the Board of Directors, the new member may pay the "buy in" obligation over a five year period. Once the amendment to the Joint Powers Agreement is signed by all parties and the new member has agreed to their"buy in" obligation terms, the agency is considered a member and is entitled to all the rights and privileges and subject to the obligations of membership, as provided in the By-Laws. If the new member fails to make a scheduled "buy in" payment their voting rights may be suspended. 2 RESOLUTION NO. FD 13-036 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, AGREEING TO THE TERMS OF THE ADDENDUM TO THE CONFIRE JOINT POWERS AGREEMENT ADDING RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY THUS BECOMING A SIGNATORY AGENCY TO THE CONFIRE JPA WHEREAS, In December of 2007 the Fire District Board of Directors gave direction to Fire District staff to pursue options to its current emergency dispatch contract. WHEREAS, that direction included specific objectives including accredited Emergency Medical Dispatch (EMD) protocol and the possibility of inclusion in a shared governance management model for emergency dispatch service. WHEREAS, in December of 2009 the Rancho Cucamonga Fire Protection District entered into a contract with the Consolidated Fire Agencies of the East Valley (CONFIRE) and transferred its emergency dispatch operations to that agency. This contract included a provision for pursuing membership status with the CONFIRE JPA at some date in the future. WHEREAS, based on a three-year review of CONFIRE's performance, at an April 17, 2013 Special Study session the Fire Chief recommended to the Fire District Board of Directors to pursue such membership into the CONFIRE JPA. This was unanimously approved by the Fire Board, who then gave the Fire Chief direction to initiate the membership process with CONFIRE. WHEREAS, the CONFIRE agencies have completed its bylaws-governed process for allowing the Rancho Cucamonga Fire District to become a member by unanimous action of each member agency's governing bodies and the CONFIRE Board of Directors. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District approve and sign the Addendum to the Joint Powers Agreement of CONFIRE adding the Rancho Cucamonga Fire Protection District as a Member Agency be approved and signed. BE IT FURTHER RESOLVED that with this action, the Fire District Board of Directors shall appoint a primary and alternate Board Member to represent the Fire District on the CONFIRE Board of Directors and appoint the Fire Chief to represent the Fire District on the CONFIRE Administrative Committee. Please see the following page for formal adoption,certification and signatures PASSED, APPROVED, AND ADOPTED this 17th day of September2013. L. Dennis Michael, President • ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Special Meeting of said Board held on the 17th day of September 2013. Executed this 18th day of September 2013 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. FD 13-036 - Paae 2 of 2 P174 STAFF REPORT ANIMAL CARE AND SERVICES RANCHO Date: September 17, 2013 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Veronica Fincher, Animal Services Director Subject: Approval to adopt the Animal Care and Adoption Center Strategic Plan for the period of 2013-2018 RECOMMENDATION It is recommended that the City Council adopt the Animal Care and Adoption Center's Strategic Plan for the period 2013-18. BACKGROUND/ANALYSIS In 2012, a City Council goal was adopted to develop an Animal Care and Adoption Center Strategic Plan. The plan's goal is to outline the future vision for the Animal Center as it continues to work towards the Center's mission of "Building a Community in Which Every Adoptable Pet Finds a Home." The Animal Center's management team, the City Manager's Office and community stakeholders reviewed the operations of the Center and combined their ideas with best practices in the industry as well as community suggestions to put together this Strategic Plan. The Strategic Plan identifies three main goals and appropriate action items to support these goals. The three goals include: • Reduce the number of animals that enter the Center each year by implementing more aggressive spay and neuter initiatives and community outreach programs • Improve the quality of life for the animals at the Center through enrichment programs • Increase the live placement rate of animals through adoptions, rescue partners and reuniting lost pets with their owners Since 2008, the Center's live placement rate which includes adoptions, rescue transfers, animals returned to their owners, cats placed in our trap, neuter and return program (TNR) and animals placed in foster care, has remained consistent in the 80% range. In the last five years, the overall average live placement rate was 83.8% and the average euthanasia rate was 14.2%. For comparison, in 2012, the Animal Center's live placement rate was 84% and the euthanasia rate was 14%. The average euthanasia rate for other shelters in San Bernardino County in 2012 was 45%. Although maintaining a live placement rate of 80% or higher is significant, the goals and action items in this Strategic Plan have been identified to help improve the Center's overall operations and work towards the continued efforts of reducing the number of animals euthanized each year and increasing the live placement rate. Included in this Strategic Plan are four action items to support the goals listed above that require further Council discussion and direction. They include: P175 CITY COUNCIL STAFF REPORT PAC Ir;2 AN1b1AL Cl N'I'EK STRATI SG IC PLAN SEPTI MBI7:R 17,2013 Community Cat Program: The Animal Center has a TNR (trap, neuter and return) program in place and has had for many years. Stray feral cats impounded by the Center are held for owner redemption. If no owner is located, the cat may be spayed or neutered and returned to a caretaker (if available) to be placed back into an existing feral colony or euthanized if no caretaker is available. In 2012, healthy feral cats represented 5% of all dogs and cats euthanized. • A community cat program would expand the current TNR program by allowing feral cats to be immediately spayed or neutered, provided with basic preventative medical treatments including vaccinations and returned to the area they were found whether or not a caretaker is available. The premise behind a community cat program is healthy feral cats have adapted to living with minimal human intervention and therefore can be managed in the community. Through sterilization and returning them to familiar territory, the Animal Center can help reduce the amount of feral cats euthanized, reduce the amount of unwanted litters born to feral cats and therefore reduce the number of feral cats living in the community. By adopting a community cat program, the Council is establishing a philosophy for the City that healthy feral cats should not be euthanized. Pros: Reduction in the amount of healthy feral cats euthanized and reduction in unwanted kittens entering the Center each year. Cons: Residents may not want to have the cat back at their property or in their area. Owner Requested Euthanasia: This is a service currently provided to the public to humanely euthanize owned pets that have terminal illnesses and would fall into the category of irremediable suffering under the Hayden Law. Pet owners in the community utilize this service as the cost of euthanasia at a private hospital may be cost prohibitive, or they may not have an established relationship with a Veterinarian. The current Animal Center policy is the owner of the pet must have a note from their Veterinarian recommending euthanasia because the animal is irremediably suffering, or the Animal Center's staff Veterinarian must agree with the decision of euthanasia. The Animal Center reserves the right to deny this service if they believe the animal does not qualify under irremediable suffering or the animal may be adopted into a new home. Council direction is needed as to the benefit of continuing or eliminating this service for the community. Staff recommendation is if the City Council does not want to continue the service the City should consider providing a low cost alternative for owners to have their pet euthanized at a veterinary clinic. This may include implementing a voucher program to offset the cost for owners to euthanize their pet. Pro: Eliminating owner requested euthanasia would decrease the total number of animals euthanized at the Animal Center by 80 — 100 animals per year. Con: The Animal Center may experience more animals abandoned per year due to owner's inability to provide care for their pet. Additionally, the cost to implement a voucher program to help P176 CITY COUNCIL STAFF REPORT PAGE 3 AN 1 iMAL CENTER STRATEGIC PLAN SEI l IiVIBER 17,2013 subsidize the cost for low income residents to euthanize their pet could cost an additional $5,000 - $10,000 a year. Update Municipal Code to include an ordinance to prohibit the sale of puppies and kittens in Pet Shops: The current municipal code was adopted from the County Codes. As part of the Strategic Plan, it is recommended that the Animal Services Department work with the City Clerk's Office to update all of the animal related municipal codes to help reflect more modern best practices. Included in this update may be an ordinance to prohibit the sale of puppies and kittens at Pet Shops. The City Council's approval to explore an ordinance to prohibit the sale of puppies and kittens in Pet Shops would establish a City wide philosophy of "adopting a new pet" rather than purchasing a puppy or kitten. Pro: A City wide philosophy of "adopting a new pet" is established. Such an ordinance may also have an impact on reducing the number of animals entering the Animal Center each year and increasing adoptions. Con: The City currently has several established pets shops that may be impacted by such an ordinance. This type of ordinance represents a government limitation on existing business practices. Update Municipal Code to include an ordinance to increase the number of dogs and cats allowed per parcel based on property size and location: The current municipal code allows for residents to own 3 dogs and 3 cats. As part of the Animal Center's Strategic Plan, it is recommended that the Animal Services Department work with the City's Planning Department to explore increasing the number of dogs and cats allowed based upon parcel size and location. Larger lots may be eligible to own additional dogs/cats depending on the size of the property. Pro: Residents that may want to adopt a fourth dog would be allowed to. Additionally, residents would be allowed to license a fourth dog resulting in increased animal license compliance rates and potentially reducing the number of animals at the Animal Center each year.. Con: The addition of more dogs per property may result in additional nuisance animal complaints (barking dog complaints). It is uncertain what impact this ordinance may have on increasing adoptions at the Animal Center as it is the Animal Center's experience that those individuals who feel strongly about having additional dogs usually do so regardless of the Code restrictions. Re7ly ubmilted, VV ) Veronica Fincher Animal Services Director Attachment: Animal Center Strategic Plan P177 Animal Careand L• •- RANCHO Adoption Center ,-,RANCHO CD t C At, , 3 0 . ... _ , 0 . it. . dr\, Building A E . ' { ` Community In Cu � v Which Every V �' Adoptable _ Pet Finds A ill V Home 0 . ,, . s Lel C (T) Strategic Plan 4— Fiscal Years 2013-2018 0 Rv,H., >4 r Ai - • •∎ 1 U 1P1 Iti. P178 ® Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Table of Contents Animal Care and Adoption Center: The Vision for Tomorrow 3 About the Rancho Cucamonga Animal Care and Adoption Center 4 Mission and Vision 4 Strategic Initiatives 5 Goal 1: Reduce Animal Intake (RI) 6 Trends in Dog and Cat Intakes 6 Dog Breed Trends 7 Animal Licensing 8 Actions To Be Pursued In Order To Reduce Animal Intake 8 Summary 10 Goal 2: Improve the Quality of Life for Animals at the Center (QOL) 11 Enrichment Programs 12 Enhance Community Programs 12 Physical Space 12 Actions To Be Pursued in Order To Improve Quality Of Life 13 Summary 15 Goal 3: Increase Placement Rate (PR) 16 Trends in Live Placement and Euthanasia Rates 16 Euthanasia 17 The Animal Center's Capacity For Care 19 Animal Placement Programs Today and Tomorrow 20 1 P179 ®_ Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Actions To Be Pursued To Increase Placement Rates 20 Summary 22 Conclusion 23 Appendix 24 General Information About the Animal Center Today 24 Organization Chart 25 Euthanasia Philosophy 25 Now Does the Animal Center Calculate Live Release Rate 26 Partnerships 26 History of the Rancho Cucamonga Animal Services Department 27 Transition from County to City Services (Winograd's Reccomendations) 28 Phase I Reccomendations 28 Phase II Reccomendations 30 Phase III Reccomendations 31 Phase IV Reccomendations 32 Local Jurisdiction Live Release Rates and Euthanasia Rates 34 Rancho Cucamonga Animal Center Budget FY 13/14 35 2 P180 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Animal Care and Adoption Center: The Vision for Tomorrow In 2012, under new leadership, a City Council goal was adopted to develop a strategic plan that would outline the vision for the Animal Care and Adoption Center for �+? fiscal years 2013-2018. The Animal Center's management team along with the help of • community stakeholders combined their /,r ideas with best practices in the industry to put together this strategic plan. The goal of this plan is to provide direction for the Center's continued efforts of working towards their mission of "Building a '. Community in Which Every Adoptable Pet 1_ Finds a Home". Included in this strategic plan, you will find the Animal Center's objectives for the next 3-5 years and the specific action items needed to complete each item. This strategic plan will be a critical tool in setting priorities, focusing energy and resources, strengthening operations and ensuring that staff and other stakeholders are working towards common goals while assessing and adjusting the Center's direction in response to community needs. Although all animals are equally important to the Animal Center, this strategic plan focuses primarily on dogs and cats. The vision for tomorrow includes: • Reduce the number of animals that enter the Center each year by spay and neuter initiatives and community programs. • Improve the quality of life for the animals at the Center through animal enrichment programs. • Increase the live placement rate of animals through adoptions, rescue partners and reuniting lost pets with their owners. 1.. y war s, yts *114 / c., . oft .41416".41110 3 P181 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info About the Rancho Cucamonga Animal Care and Adoption Center The Rancho Cucamonga Animal Care and Adoption Center is an open admission municipal center that cares for nearly 5,800 animals a year. Regardless of their health, behavior or adoptability, no animal in the City that needs assistance is turned away. In ►� �' 2012, 84% of all the dogs and cats that were cared for were placed into new homes, with • ',"401 ';- — rescue partners, in foster homes or reunited 14 ;, i» «` ' - with their owners. The Animal Services Department (Animal Center) is made up of 5 divisions. They include Animal Care and Adoptions, Veterinary Services, Community Outreach, Field Services and Administration. The Center's primary responsibilities include pet adoptions, animal retention, and community outreach and enrichment programs to keep the animals healthy and happy as they wait for their forever homes. The Center is also charged with the responsibility of investigating cases of animal abuse and neglect and protecting the public's health and safety through enforcement of animal laws, responding to calls of stray and aggressive animals and enforcing animal licensing and a rabies control program. Mission and Vision: In 2006, based on the program structure recommended by consultant Nathan Winograd of No Kill Solutions, the City Council adopted a mission statement for the Animal Center that would provide focus and direction to work towards a goal of placing all adoptable pets into new homes. The mission statement is just as important today as it was when it was adopted in 2006 and is always considered when planning for future goals. Vision: Enriching the lives of animals , ' through a compassionate partnership with our community. '4 Mission: 1 Building a community in which . every adoptable Pet finds a home. 11 "� '_ P182 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Strategic Initiatives Since 2006, the Animal Center staff and volunteers have worked hard to implement the programs and services that were recommended by Mr. Winograd. Some of the successes include: • Implementing a TNR (trap, neuter and return) program for feral cats • Implementing a voucher program for spay and neuter • Developing comprehensive adoption programs including working with non-profit rescues and adoption partners • Developing an active volunteer program• Developing a foster care program for underage I puppies and kittens --- - ,I Although the Center is proud of their successes thus far, i I there are many more goals to accomplish and more lives to save. The purpose of the action items in this strategic plan _ are intended to enhance current programs such as TNR, foster care, adoptions and volunteer services, and to implement new programs such as a community cat program and targeted low cost spay and neuter to assist in: - • • • Reducing Animal Intake • Increasing the quality of life of the animals at the Center • Increasing the placement rate through adoptions, rescue, and pet retention By focusing on the three objectives above, the Center intends to decrease the number of feral cats, underage kittens and trend breeds that need assistance each year. This will allow for more available resources to be used to improve the quality of life for animals at the Center and increase the live placement rate of pets with treatable and manageable behavior and medical conditions. Ultimately these efforts will help reduce the number of animals euthanized for reason of either the animal is not suitable for adoption by current standards or no placement can be found. II The action items in this plan are dependent on many I �I factors including available funding, staffing ... _, - _ and community engagement. However, the staff and volunteers are committed to doing everything Q' possible to carry out each action item with the best • interest of the community and the animals at the Center in mind. As a living document, progress in meeting the goals and action items will be reviewed PI periodically by Animal Center management team I . and reported back to the City Council on an annual r1011 A i basis. 5 P183 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info GOAL 1 - REDUCE ANIMAL INTAKE (RI) One of the most common goals of animal shelters both public and private throughout the a ' nation is the question of "How do you reduce the number of animals that come into your Center?" As an open admission municipal Animal Center, it is important that the Center explores options to reduce animal intake without turning away animals • in the City that need assistance or compromising the well-being of any animal. In exploring ideas for ways to reduce intake at the Rancho Cucamonga Animal Center, staff studied data from the past 5 years and looked for any trends that could be used to set program goals. This data included: 1. How many dogs and cats entered the Center each year and could trends be identified? 2. What dog breeds entered the Center each year and could that data be used for targeted spay and neuter programs? 3. How can the Center improve its animal license compliance rate so that more dogs have licenses and identification and can be returned to their owners in the field prior to entering the Animal Center? Trends in Dog and Cat Intake For comparison, data on the number of dogs and cats impounded was collected for the years 2008 through 2012. As the chart below shows, the number of dogs impounded over the last five years has remained relatively consistent, whereas the number of cats entering the Center has decreased each year. Dog and Cat Intakes 4000 3500 3000 • 2500 • 2000 ■ III , Dp9 1500 — ■ ■ ■ ■ I •Cat 1000 i ■ U ■. ■ 2008 2009 2010 2011 2012 6 P184 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Since there has been a measurable reduction in the number of cats entering the Animal Center, further data was studied to identify what group of cats had the biggest change. This information is important to help evaluate what programs have been successful and what programs should be expanded or implemented in the future. Cat and Kitten Intakes (numbers do not include kittens returned from foster care) 2500 2000 B Owner Surrender (cat or kitten) 1500 •Stray kitten(0-6 months) 1000 ❑Stray cat(6months 500 _ -Adult) 0 2008 2009 2010 2011 2012 In the last two years, the number of owned cats that were surrendered or impounded by the Animal Center and the number of stray cats (both feral and domestic) remained consistent. The number of kittens (both feral and domestic) showed the greatest decrease. This data suggest that the TNR (trap, neuter, return) program is having a positive impact on reducing the number of kittens born each year in the community. Therefore, there is a value to expanding the TNR program and implement a community cat program to continue the efforts of decreasing the number of kittens that need the Center's care and focus on decreasing the number of stray adult cats (feral and domestic) entering the Center. Dog Breed Trends Data collected on dog breeds suggested that the most popular breeds impounded by the Animal Center are Chihuahuas, Terriers and Terrier mixes and Pit Bulls and Pit Bull mixes. Since small terrier breeds are adopted quickly, this information is consistent with kennel inventory as it is estimated that at least 40 - 50% of the dogs at the Center that are available for adoption at any given time are Chihuahuas or Pit Bull mixes. This data supports the need to increase low cost sterilization programs that target these trend breeds (currently Chihuahuas, Terriers and Pit Bulls) as these breeds are most likely to enter the Animal Center in as pets that will be in need of a new home. P185 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Dog Breeds Entering Animal Center 800 700 _ 600 —— — 0 2008 soo •2009 400 — ❑2010 300 — •2011 02012 200 - — — 0 JP 05 (e.5) t`' 0 0 5 0 5 \,5 Q- .<, <C<<' Animal Licensing According to the AVMA's (American Veterinary Medical Association) formula, at the end of 2012, the City's animal license compliance rate was 28%. The benchmark that the Animal Center would like to achieve is 45% or greater. Although the most important function of a successful animal licensing program is public safety and rabies control, dogs that are wearing current licenses can be reunited with their owners prior to entering the Animal Center. Actions To Be Pursued In Order To Reduce Animal Intake (RI) RI 1 - Pilot a Community Cat Program Discussion: Under the current TNR •. y program, stray feral cats are impounded and held . -'•4.,.. .• "A.. - . by the Center for 5 days for owner redemption. "` -.7' -At After 5 days, if no owner is located, the cat may be ,•` a `. ,-,.�, —,\ I spayed or neutered and returned to a caretaker (if -t. ;1 • i available) to be placed back into an existing feral ' A . , „N.. .!,. . colony or euthanized if no caretaker is available. In ,� ' So"> ��,,, 2012, healthy feral cats represented 5% of all dogs ';�.\1'.`r , .. -` ' , and cats euthanized. Additionally, studies have , ' ' • ` ' ' ;-:. t*'' `' ;•- proven that removing healthy feral cats from their ; ',-— .,. .. '% -41. ' • . environment is an ineffective way to control feral ,..,:iii, `' j• C populations, as new cats will move into the area and continue to breed. 8 P186 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info A community cat program would expand the current TNR program by allowing feral cats to be immediately spayed or neutered (without a stray holding period), provided with basic preventative medical treatments including vaccinations and returned to the area they were found whether or not a caretaker is available. The premise behind a community cat program is healthy feral cats have adapted to living with minimal human intervention and therefore can be managed in the community. Through sterilization and returning them to familiar territory, the Animal Center can help reduce the amount of feral cats euthanized, reduce the amount of unwanted litters born to feral cats and therefore reduce the number of feral cats living in the community. Time Line: 0-2yrs RI 2 - Offer low cost/no cost quarterly targeted spay and neuter program to the community for owned cats and dogs. Discussion: As suggested by the cat intakes, types of breeds impounded each year and the number of those breeds available for adoption at the • Animal Center, there is a need for targeted low cost spay and neuter in the community. Last year, the 0.• Animal Center utilized funds remaining from a Pit Bull d 1 grant and combined them with funds raised from community donors to start an enforcement program ' where Animal Service Officers would offer free spay and neuter vouchers to residents that owned Chihuahuas and Pit Bulls in lieu of a citation for first time minor violations. This program was well received by residents. By using the Animal Center's tracking software for animal intakes and dispositions, further data can be used identify neighborhoods where cats and trend breeds of dogs are most likely to be found to most effectively implement targeted spay and neuter programs that will have the biggest impact on reducing animal intake. Time Line: 0-3 yrs RI 3 - Offer spay and neuter services to unaltered animals that are impounded by the Animal Center and returned to their owner. Discussion: Approximately 30% of all dogs and cats impounded by the Animal Center that are returned to their owners are not spayed or neutered. Since these animals have a higher tendency to be problem animals in the community and more likely to be roaming off their property, this service would provide incentives to our residents to have their pet spayed or neutered prior to leaving our care. An ordinance and fee structure will need to be approved which would help reduce impound and boarding fees incurred by the owner to make sterilization the more affordable preferred option. Time Line 0-2 yrs 9 P187 gl Rancho Cucamonqa Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info RI 4 - Increase animal license compliance rate to at least 45% of the dog population in the City Discussion: In September of 2012, the Field Service Division hired a full time licensing canvasser. Additionally, in fiscal year 13/14 due to the Affordable Care Act and the increasing need for extended service hours and licensing enforcement, two part time Field Service Officer positions were budgeted to become full time positions. Using programs such as offsite license and wellness clinics, pro-active canvassing campaigns and follow up enforcement, it is anticipated that the compliance rate of the number of dogs licensed can be significantly increased to reach a target goal of 45%. Time Line 0-5yrs RI 5 - Work with GIS, IS, Finance and Chameleon to create a mobile application for dog license sales with the ability to facilitate mobile payment options. Discussion: GIS, IS, Finance, and Chameleon (software provider) are collaborating on the use of iPads and map-based services designed by GIS to facilitate a mobile application with expanded means of collecting payment in the field to make canvassing more efficient and help increase license compliance rates. Time Line -0-lyr RI 6 - Update all animal related Municipal Codes. Discussion: The City's Animal Municipal Codes were adopted from County Codes. It is recommended that the Animal Services Department partners with City Clerk's Office to update all of the animal related municipal codes to help reflect more modern best practices. The update should also include a review of the nuisance animal ordinance (barking dogs), a review of the sale of puppies and kittens in Pet Shops, and to work with the Planning Department for consideration to increase the number of animals allowed per parcel based upon property size and location. Time Line 0-2yrs Summary By reducing the amount of dogs and cats that Lr enter the Center through a community cat program, proactive sterilization, field enforcement and a successful animal licensing program, more efforts can i`� ` be used to help place the more difficult to adopt animals that may be considered for euthanasia by today's standards due to limited resources and during times when the number of animals exceeds what the Animal Center can hold. Other future goals to consider include further development of partnerships 1, with the local veterinary community and colleges and increasing quarterly public spay and neuter programs to two to three times a month. Additional opportunities may include leasing the Center's surgical hospital two days a week for the purpose of low cost public spay and neuter and/or hiring an additional staff Veterinarian where revenues collected from public surgeries can help offset the clinic expenses. 10 P188 Ranch Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www,RCPets.info o 9 Also, with the transition from part time Animal -s--, - . - Service Officers (ASO) positions to Full time ASO's, - positions, the Center shall consider extending hours _ of service for the Field Service Division to provide itir increased service to the community and additional , : \ 1 ....tiir , .- s. _ _ .. . : s y' patrol and enforcement in high calls for service areas "-411?6. • 01, 110. '4'4 to help reduce the number of animals impounded. ' ktill Future Field Service programs to explore include a " .. ■ • - public education campaign, outreach programs such as informational community classes, first offense program for violations (similar to traffic ticket system) and Public Service Announcement for dog bite prevention. GOAL 2 - IMPROVE THE QUALITY OF LIFE FOR ANIMALS AT THE CENTER (OOLZ There are many factors that affect the quality of life of the animals while they are at lit the Center. For example, their health, diet, Allt number of animals (overcrowding), physiological state and their ability to have • e°` NI quiet time. Their basics needs include proper — „ food, water, preventative medical care and •• f� individual attention such as walks, playtime ,,'�' : ' and baths. The staff and volunteers are 'a'gii• c, _ dedicated to providing these needs and other �; l . '•4 • . enrichment programs to help comfort the J animals and minimize their stress levels to help them thrive. In 2012, our volunteers gave more than 10,000 hours to the Animal Center. For reference, that represents more than 4 non paid additional full time employees. Programs such as playgroups, offsite adoption events, photography, foster care and fundraising would not be possible without the Animal Center's devoted volunteers. This section of the strategic plan will focus on reducing the stress of our animals and improving their stay at the Animal Center which helps them stay healthy and get adopted faster. Goals to improve the quality of life for the animals at the Center include: • Expand enrichment programs. • Enhance Community Programs such as volunteers and fundraising. • Consider physical space needs including renovations or planning for a new Animal Center in the future. 11 P189 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Enrichment Programs When the Animal Center was built in A, ' r 1993, the average length of stay considered ,A for each animal was 5 days. Today, the - average length of stay is 21 days (with ,_ '►� � some animals staying as long as a year). ■ Animals that remain in a kennel `1 environment for extended periods of time need to find a balance of social interactions, }•+11110P mental stimulation and exercise, along with quiet time to help them remain adoptable and prevent them from developing behaviors that would make them not •suitable or dangerous for adoption. _ r' - Holding animal's longer means that the Animal Center needs to enhance the current enrichment programs to treat the entire animal's well-being to help them adjust to the kennel environment and stay mentally and physically fit until they are adopted. Enhance Community Programs The volunteer program is invaluable to the // success of the Animal Center. The current program can be grown by utilizing more volunteers in areas of clerical, meeting with adopters and assisting with behavior enrichment programs. Equally important is funding for additional enrichment, foster care and medical care programs. Currently, the Animal Center is an affiliate of the Rancho Cucamonga Community Foundation and collects donations under their non-profit status. As the Animal Center's programs and need for financial security \ grow, it will be important for the Center to develop its ' own Foundation to continue its fundraising efforts and help subsidize the general budget. Physical Space The original design of the Animal Center included caging for 175 animals. Today, the population of animals can exceed 400 in summer months. The dog kennels are loud and lack visual barriers for those animals that need quiet space. Over flow housing for dogs and cats are not tied into drainage systems and are time consuming for staff and volunteers to clean and maintain. The Animal Center also lacks quarantine areas to house and treat animals with treatable contagious diseases, such as ringworm, without risking exposure to all the healthy animals in the Center. Additionally, there is a need for conference or study areas to grow humane education programs and have the ability to host continued education opportunities for animal welfare professionals. 12 P190 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets,info Actions To Be Pursued In Order To Improve Quality Of Life (QOLZ QOL 1 - Develop a comprehensive dog behavior program which can identify specific enrichment programs to assist with the individual needs of every dog. Discussion: This program will apply to all dogs entering the Center, as opposed to only those with observed behavior concerns. All dogs will be evaluated and a behavior modification plan will be developed to help them become more adoptable and transition into a new home. Modification programs can be behavioral (in the kennels or in foster homes) or they can be enrichment based like rotating dogs outdoors during the day, providing toys at specific times, play dates with other dogs and/or providing comforting music in the kennels. Time Line 0-3yrs QOL 2 - Develop a comprehensive cat behavior program which can identify specific enrichment programs to assist the individual needs of every cat. • Discussion: This program will help . shy and fearful (non-feral) cats that may hide or show poorly at the Center making them a hard to place adoption candidate. The goal of a cat evaluation program is to obtain more information about each cat's - personalities and needs and help reduce I' their stress levels to allow them to be more '4 comfortable in the Center and get adopted. • Time Line 0-3yrs QOL 3 - Provide a CPDT (Certified Pet Dog Trainer) to assist with dog behavior programs for animals at the Center and as they transition into new homes. Discussion: A CPDT (Certified Pet Dog Trainer) is animal trainer that has specialized training and hours of service teaching animal behavior and obedience training. A CPDT would manage an internal animal behavior program for both dogs and cats that is staff run and volunteer supported. Additionally, they would teach public classes such as quarterly new adopter classes, how to teach your dog to adjust to your new home, what to expect the first 3 months, breed or species specific classes and basic dog obedience and fun and games. Revenue from public classes could offset the cost of this position. Time Line: 2-5yrs 13 P191 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info QOL 4 - Restructure and expand volunteer programs to include a tier program with more specialized training opportunities, job descriptions and schedule shifts. Discussion: The Animal Center has an active • volunteer program. Currently, volunteers participate `' °--�• i in areas such as animal socialization, foster care, fundraising and offsite events. A structured program . ;, -, ' would allow the Center to maximize the use of . " 4 volunteers and expand their training and job functions. It would also help to increase volunteer " '° retention and support. As the volunteer program ' ,, -, grows, funding for the existing Community Programs f [ti y Coordinator position (frozen position) should be k A identified. Time Line 0-5yrs QOL 5 - Establish a Rancho Cucamonga Animal Care and Adoption Center Foundation and Endowment Fund. Discussion: The Rancho Cucamonga Animal Center currently uses a dedicated account under the umbrella of the Rancho Cucamonga Community Foundation's 501(c)(3) to collect donations. An Animal Center Foundation will establish an annual budget of funds to be raised to support growth of community events, adoption and enrichment programs and the physical facility. Foundation members will also serve as an advisory committee to set direction for the use of funds from fundraising efforts. Time Line 0-2yrs QOL 6 - Obtain a Center Operations Manager. Discussion: Current operations include the Director and 5 '1 direct report division supervisors. The Director position serves as a ' . . • City Department Head as well as managing the day to day operations of the Center. An Operation Manager would help with the day to day operations allowing the Director to focus on t � - program growth, establishing community relationships and fund development. Time Line 3-Syrs �.� • • QOL 7 - Enhance staff development opportunities. Discussion: It is important to have ongoing professional growth opportunities for staff to ensure that staff are using resources efficiently and are following new trends and best practices - in the industry. Additionally, through this objective the Center can develop organizational strategies to provide for future succession planning in each division. Time Line 0-5yrs 14 P192 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets,info QOL 8 - Prepare plans and budget for an "Extreme Make Over" for the Animal Center. Discussion: The Animal Center was built in the 1990's. The Center is open 7 days a week and is considered a high use facility. The current dog kennels need updating as they are not optimal for long term housing. Areas that need to be addressed are the removal of paint from the concrete kennel surfaces, replacing chain length doors and providing sound control. Additionally, there are areas of the Animal Center that could use general updating such as new paint, flooring and improvements to the drainage systems to make them easier to maintain. An extreme makeover would help to update the look of the Center and provide enhancement to the kennel areas to improve preventive measures for disease control and decrease the stress levels of the animals which will contribute to their overall health and experience in the kennels. Time Line 1-5yrs QOL 9 - Complete a feasibility plan for a new or expanded Animal Center. Discussion: The Animal Center's physical building was built in 1993, when trends in animal sheltering were focused on public safety and animal control rather than animal care and adoptions. Additionally, as noted in the appendix, the Animal Center was designed to hold an average of 175 animals per day (estimated at an average length of stay of 5 days). Today, the average number of animals housed at the Animal Center is 286, with summer months being close to 450. The capacity of care for the Center is approximately 350 animals. This feasibility study will focus on kennel space, support functions, program growth, location and how the current facility will be used or reused. Time Line 2-5yrs Summary Dogs and cats are brought to the Center - • 1 111pliqpil every day. How they feel and how they react in the kennels is going to have an impact on their to get adopted. By improving their quality f • of life and their experience at the Animal Center, .;;.•• the staff and volunteers are giving them the best - opportunity to succeed and find a forever home. Finding our homeless pets their forever -4 homes also takes money. There is a need for community donations to help subsidize the cost of implementing additional programs. In 2012, _ ' through a combination of private donations and fundraising events, the Animal Center collected approximately $58,000 which was applied towards behavior enrichment programs, low cost services for the community and the purchase of new caging and supplies for the Animal Center. The future of expanded enrichment programs and improvements to physical space or the construction of a new Animal Center will greatly rely on the success of an Animal Center Foundation, fundraising efforts and community support. 15 P193 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info GOAL 3 - INCREASE PLACEMENT RATE (PR) For some animals, first impressions are all it takes to get them adopted. Whether it is a great photo online, or making eye contact and seeing them wag their tail or , . Apt . hear them start to purr, they just capture our hearts. For , others, its may take time or additional care to find the r O right home. The Animal Center has a medical rehabilitation program where dogs and cats with broken - vow- bones, skin issues, illnesses, as well as those that are underage or elderly are given additional care and are nursed back to health. Staff and volunteers spend extra time with shy and fearful dogs and cats to give them • rte. confidence to help them get adopted. � j The Animal Center also has a comprehensive pet adoption program where homeless pets are matched with dr %1140- potential adopters based upon their life style and personalities as well as the bond between the adopter and the pet. This section of the strategic plan focuses on improving the Animal Center's live placement rate. In order to improve the live placement rate it is important to understand: • Trends in live placement rates and euthanasia rates over the last five years. • What animals were euthanized last year and why? • What is the Animal Centers capacity to house animals? • Animal placement programs today and ideas for tomorrow. Trends in Live Placement and Euthanasia Rates Over the last 5 years, the live placement rate, which includes Live Release Rate and Euthanasia adoptions, rescue transfers, animals returned to their owners, TNR and Rates animals placed in foster care, has 111 Euthanasia ■ Live Release Rate remained consistent in the 80% range. Since 2008, the average live placement rate was 83.8% and the average euthanasia rate was 14.2%. For comparison, the average euthanasia rate for other shelters in San Bernardino County last year was 45%. There are many reasons why the live placement rate varies a few 2008 2009 2010 2011 2012 percentages each year. Factors such as animals impounded from large investigations, disease outbreaks in the community, the amount of severely injured or neglected animals that are cared for and the total number of animals and 16 P194 ® Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info what time of the year they are impounded can impact I 2012 Live Outcomes Dogs and Cats the Center's ability to place them in new homes. Although maintaining a live release rate of 80% or higher is significant, the Animal Center is always looking to save more lives and work towards achieving Rescue Partners their mission of "Building a Community in Which Every 16% Adoptable Pet Finds a Home". Foster Care Euthanasia 15% In order to identify areas that would have the greatest impact on saving more lives, it is important to understand why dogs and cats were euthanized last year. In 2012, of the 5,388 dogs and cats impounded, 785 were euthanized. Reasons for euthanasia include medically unhealthy animals, animals not safe for public adoption, feral cats (both healthy and unhealthy), underage kittens without mothers (both healthy and unhealthy), dogs and cats that developed unsafe behavior as a result of being kenneled to long and animals euthanized at the request of their owners for terminal medical conditions. Cat Behavior(non feral):cats with bite histories Dogs/Other Animal Aggression: dogs that exhibit severe prey drive or aggression towards other dogs Reasons for Dog and Cats Euthanasia (2012) Unsafe for Adoption: Animal has a bite history or has displayed behavior that makes it unsafe for public adoption UNDERAGE CAT BEHAVIOR NON FERAL(BITE) DOG/OTHER Feral Unhealthy: Feral cat that has a medical condition HEALTHY that prevents it from being placed into a feral colony FERAL(HEALTHY 3% 1% ANIMAL NO PLACEMENT) AGGRESSION Medical Unhealthy: Irremediable suffering or medical 5% 7% condition that cannot be treated L''MEDICAL Underage Unhealthy: Animal 8 weeks or under that has BEHAVIOR- ANAGEABLE health condition that prevents it from being placed into foster KENNEL STRESS 8% • UNSAFE FO'" FERAL care or returned from foster due to medical conditions 2% ADO PTI01' UNHEALTHY BEHAVIOR- -- — 3y, Owner Requested Euthanasia: Euthanasia requested by MANAGEABLE owner due to terminal illness 2% EUTHANASIA REQUEST BY - • Behavior Manageable: Displaying behavior that cannot be OWNERS corrected in the Center but may be able to be corrected in a 109 MEDICAL home environment with an experienced adopter (food UNHEALTHY • aggression, barrier aggression,toy aggression,and fear biter) UNDERAGE 25% Behavior Kennel Stress: Animal that developed behavior UNHEALTHY issues that are unsafe as a result of being kenneled for a long 23% period of time Feral (Healthy): Feral cat, without a caretaker and no placement can be found Medical Manageable: Medical condition that cannot be —__ treated at the Center, but may be able to be treated or managed in a home environment with an experienced adopter. For example FIV/FELV position, ringworm, thyroid condition, geriatric conditions Underage Healthy: Neonate or under the age of 8 weeks and no foster could be found 17 P195 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info To succeed in improving the Animal Center's live release rate and work towards a goal of reducing euthanasia over the next 5 years, the Animal Center will need to primarily focus on saving the lives of the dogs and cats categorized between the yellow markers (behavior and medical manageable, kennel stress and health underage and feral cats and owner requested euthanasia). Some of the programs have been identified as action items in the prior two goals. These include: • Underage kittens (healthy and unhealthy): reduce the number of kittens born through spay and neuter initiatives. • Feral (healthy, no placement): pilot a community cat program. • Behavior (kennel stress): Improve quality of life and enrichment programs for dogs and cats at the Animal Center. • Unsafe for adoption/ unhealthy animals: number is expected to reduce as targeted spay and neuter efforts start to have success. To further improve live placement rates, the Animal Center must address animals euthanized for both medical and behavior treatable and manageable conditions. These are conditions that are either contagious to other animals but could be treated or the animal's condition will have to be managed for the life of the pet. These animals may be best adopted by an experienced animal owner who can provide continued treatment. Examples include dogs and cats with: • FIV/FELV positive (Feline Immunodeficiency Virus/ Feline Leukemia) • Ringworm, giardia or other conditions that are easily spread to other animals or people. • Diabetes, severe heart murmurs, thyroid issues, congenital defects, senior animals with geriatric conditions. • Dog aggression of food aggression and severe separation anxiety that can be worked through with an experienced trainer. Finding adopters for animals with the above health and behavior concerns can be very difficult and is • dependent on space in the Animal Center, budget, resources and available homes willing to take on these , • types of pets. Action items to help in this area include 0 incentives for adopters to help them decide if they can adopt and care for an animal with manageable issues and support them through transitioning that animal into their home. Also, the Center should focus on increasing • outreach programs that are designed to help healthy animals get adopter faster (shorten their length of stay at the Animal Center) to help free up needed resources ;; for those animals with manageable conditions. ` Another area to consider in reducing euthanasia numbers is owner requested euthanasia. This is a service currently provided to the public to humanely • euthanize owned pets that have terminal illnesses and would fall into the category of irremediable suffering. 18 P196 tad Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Pet owners in the community utilize this service as the cost of euthanasia at a private hospital may be cost prohibitive, or they may not have an established relationship with a Veterinarian. The current Animal Center policy is the owner of the pet must have a note from their Veterinarian recommending euthanasia or the Animal Center's staff Veterinarian must agree with the decision of euthanasia. One solution would be to discontinue this service and work with local veterinarians for affordable options for owners to have their pets euthanized at a veterinary clinic. To help offset the cost, the Animal Center may establish a voucher program for residents that meet the City's low income requirements. The estimated cost to the Center for a voucher program to offset the cost of euthanasia is 55,000 - $10,000 a year. Although discontinuing the service of owner requested euthanasia would reduce the overall number of animals euthanized at the Animal Center per year, it may shift the burden of euthanasia back to the owner which may result in more animals surrendered to the Animal Center due to lack of funds to care for their pet. The Animal Center's Capacity for Care The Animal Center's capacity for care at any given time is 350 animals. Beyond that number, the ability for staff and volunteers to provide the best of care to the animals becomes difficult, resulting in increased stress and health concerns for both the animals, staff and volunteers. In comparing data over the last few years, a trend can be established that shows the number of animals tends to exceed 350 in the months of June through November. This is consistent with the increase in the number of animals impounded in summer months. One action item to address this issue is to expand the foster care program during over capacity months to include senior animals, dogs and cats with manageable medical and behavior issues and dogs with behavior issues that can be corrected with behavior modification programs. SHELTER INVENTORY AND CAPACITY FOR 500 CARE 450 - 400 111k7—,•41 350__ m mal Center Capacity 300 250 - 111 — ■CAT 200 - II I - 1 150 - •DOG ' 100 — — 50 - - 1 0 '>1' ,N r1' '0' <1 !`-\`L <1' K' <13 Nr5 < K < 19 P197 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Animal Placement Programs Today and Tomorrow The Animal Center is always exploring new creative ways to market Rancho Cucamonga Animal Care and Adoption Center pets and match them with adopters. To IL e:•:Likes increase the exposure of each animal and 31 2 the reach to potential adopters, staff and volunteers attend offsite adoption and Talking About This Weekly Total Reach outreach events, advertise pets through 490-41.6% 39,156 4182.8% social media, website, newspaper, See All Insights•Promote Page electronic newsletters and work with non- profit rescue organizations. The Animal Center's facebook page receives many "shares" and good feedback from our audience. Future goals include expanding the use of social media and the internet. Other action items include improving the lost and found program to reunite lost dogs and cats with their owners and developing and growing a Humane Education Program to promote a compassionate partnership with our community. Actions To Be Pursued To Increase Placement Rates (PR) PR 1 - Establish incentives for new adopters to continue dog behavior and training efforts with local trainers. Discussion: Statistically, the longer • a dog is kenneled at the Animal Center, the harder it is for the dog to acclimate into a home. This program will be designed to T } . help our longer term residents get adopted ,, r and reduce the number of adopted dogs 1�� 1111"i `�ll�;llj�j 1111111111 , ,111111 that are returned to the Center. This �--•' _ program will also increase the relationship • _ between the Animal Center and local dog t trainers in our community. Time Line 0-3 yrs 1' PR 2 - Expand offsite adoption events in the community. Discussion: This program will expand our offsite reach. Staff could host routine adoption and wellness clinics at City Parks and community events. This program may benefit from a dedicated RV to transport animals which will be evaluated as part of the program expansion. Time Line 0-3yrs 20 P198 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info PR 3 - Explore the feasibility of having a permanent offsite pet adoption facility at a retail center. Discussion: For some people, visiting an Animal Center can be difficult. This past year, the Center explored having a kiosk at Victoria Gardens to help market pets available for adoption. One of the challenges of the kiosk was staff was not able to bring live pets, but rather relied on the use of photos, videos and marketing material. Despite not being able to showcase animals for adoption, visitor feedback to the kiosk suggested that a pet adoption facility on the east and west side of town in busy shopping malls may help increase adoptions. Time Line 3-5yrs PR 4 - Expand current foster care program to include senior dogs, dogs and cats recovering from medical procedures and behavior rehabilitation programs. Discussion: The focus of the current foster program is on underage animals. Expanding the foster care program will allow animals with medical and behavior issues to have additional one on one care to help Improve their adoptability as well as decrease the number of animals when the Animal Center exceeds its capacity for care. Time Line 0-5yrs PR 5 - Develop a formal Humane Education program for schools, local hospitals and/or retirement facilities. Discussion: In 2012, the ' Animal Center received a library '- ' F 1•; * ' ,. • `` grant through the California State ',�, ,r ^ .'`,.r ►. r "• Library for a program called Puppy .-i , . Rhymes and Story Times. Children ' '..' .: , •4';" , , '-• '` ', ' ages 6-10 could read to a certified :': i•: , ,.. • =-a y - . `!'-0 ' h helping them to therapy dog .■�, � improve their literacy skills while " _ learning how to care and show , ►.� - I compassion for the animals in our r community. This program was the • - " first humane education program __ f _ ► offered by the Animal Center. A r *i ' _ _ formal Humane Education program �" may include educational opportunities such as summer camps, Pet Cadet Program (Junior Field Service Officer) and hosting educational classes and seminars for other animal welfare professionals. As the program expands, it will be essential to find funding to fill the Community Programs Coordinator position. Time Line 2-5yrs 21 P199 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info PR 6 - Enhance social media, including recruitment for social media intern Discussion: Social media is an inexpensive way to engage the community and communicate to the public about animals available for adoption, upcoming events and happy adoption stories. An unpaid social media intern would further develop a social media plan and set up accounts with twitter, pinterest and instagram and keep all social media and website content current and relevant. Time Line 0-5yrs PR 7 - Develop a comprehensive lost and found program for Pet Retention Discussion: Since 2008, between 10-12% of all dogs and cats entering the Animal Center were reunited with their owners. A comprehensive lost and found program would include using social media, such as twitter, to notify residents when lost pets are impounded. It would also include updating our website to allow the public to post pets they may have lost or found to help increase the number of pets reunited with their owners. Time Line 0-3 yrs Summary Pets enrich our life with their ack By Popular5 companionship and loyalty and have positive mand... t impacts on our physical and mental health. The • s. Feline Animal Center takes many approaches to placing `' J F'rlda pets into new homes. The Center has a partnership with PetSmart as well as great - Hot Summer? relationships with many non-profit rescue groups s, Adopt a cool cat! and adoption partners that rescue dogs and cats All our fabulous feline and care for them until they are adopted. The friends are only$5 Center also runs adoption specials that highlight - every Friday in August! certain pets or focus on a specific group of animals. - /Uri.C°cmrv.11,a1 Gas rb NDStm Cmv& II?WMlw.Rt1f..RC 911!0 V` For example, some of the recent promotions included $5 Feline Fridays, Me and My Shadow, 1/2 price adoption weekends, Aye Chihuahua and Find Some Bunny to Love. Another important part of increasing the live placement rate is engaging the community and promoting responsible pet ownership. Once a formal Humane Education program is developed, a future program objective would be to build a partnership with our local jail/juvenile detention center to create a compassion for animals rehabilitation program that would assist both animals and people in need. Through Humane Education programs, it is the Animal Center's goal that the community will embrace the importance of spay and neutering, have respect and kindness for all animals and support the Animal Center through adopting a pet, volunteering or donating to the Center's programs. 22 P200 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Conclusion In early 2013, the Rancho Cucamonga , -4 , Community Services Department conducted a 'r �' 1 recreational needs assessment. One of the findings �� ~�= ; was that the public considered the Animal Center an I • a- �: essential service. Additionally, 83% of households -- . ; ^�- surveyed reported having at least one dog and 59% . _ -7------"..7-t� ' • 0 reported having at least one cat in their family, This o '. ��nod information suggests that the City's resident's valued '' I ' �:. ., having pets appreciate Center's ets in their life, a reciate the Center' I 4..._- services and will support the Animal Center as it r works towards achieving its goals and mission. . The Center's staff believes it is their responsibility to protect the public, maintain a healthy Animal Center environment and provide the highest quality of care for the animals. Equally important is showing compassion and understanding when dealing with the animals, the public and each other. As outlined in the action items, every division at the Center has a series of tasks to accomplish in order to contribute to the overall success of this Strategic Plan. The Center's staff and volunteers take those tasks seriously and recognize that the next three to five years are going to be extremely important in continuing the efforts of positive change for the animals in our community. Through a combined approach of reducing intake and improving enrichment programs and quality of life at the Center, it is the Rancho Cucamonga Animal Care and Adoption Center's goal to improve our live release rate and save more lives. e lr,Iv; ! "-tO sa,,.. , ,..... _ ot ,,,. : . i,!, Ir ,. 4/4.- - 1 • . e t ft' failla' a LL( AZ 4. s I'1 I: s :iiiit k ' Rancho Cucamonga Animal Center staff with Cesar Milian for Good Day LA segment(August 21, 2013) 23 P2O1 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Appendix General Information about the Center Today Animal Center General Overview: The Animal Center is located at: 11780 Arrow Route Rancho Cucamonga, CA 91730 Phone: (909) 466-PETS (7387) Fax: (909) 919-2698 Email: RCPets@lCityofRC.us Website: www.RCPets.info Facebook: www.facebook.com/RCAnimalCenter Hours of Operation: Monday - Friday: 1:00 p.m. to 7:00 p.m. Saturday, Sunday: 12:00 p.m. to 6:00 p.m. -iij r ; 1 ' . Jv ,k 4 4- , iiiiit ( ' - • Y. T 44 ir,.1 t a imp 4 , . e_, 24 P202 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Organization Chart Department Head .. - Community 1111r"...1 Senior Field Program Services Animal Care Coordinator Management Veterinarian IIISupervisor (Frozen) Aide Officer II 3 FT Caretakers 3 FT Field 1 FT 3 FT RV-FS 3 PT Caretakers Community services Officer 3 PT Attendants 2 Animal Programs 1 FT Dispatcher License 1 PT RVT Handlers Specialist 3 FT OS II's 2 PT vet s FTAneniant t_anvasser Assistant (F raze n) 4 PT Outreach Technicians Volunteers Euthanasia Philosophy The Rancho Cucamonga Animal Care and Adoption Center is an open admission municipal Animal Center, meaning we accept and care for any animal residing in the City regardless of the animal's health, behavior or adoptability. Although the Center has a high live animal placement rate (84% in 2012) and goals which will help more lives, the Animal Center has yet to achieve the established benchmarks (refer to page 33) in order to be considered a No Kill Animal Center at this time. The Center will continue its work towards the Council established philosophy of placing every adoptable pet by implementing the strategies contained in this strategic plan. The Animal Center's mission of "Building a Community in Which Every Adoptable Pet Finds a Home" is just as important today as it was when it was adopted by City Council in 2006. The decision to euthanize a pet is not taken lightly and is based upon many factors including the animal's known history, observed behavior, medical issues, the prospect for a good quality of life, and shelter capacity. The Center takes a team approach to develop plans for each individual animal to help them get adopted including working with many 501(c)(3) non-profit rescue groups. The staff and volunteers consider euthanasia as an outcome of last resort when all other options are exhausted. 25 P2O3 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info How does the Animal Center calculate its Live Release rate and Euthanasia rate? Live release and euthanasia rates are widely considered to be industry accepted indicators for a municipal animal shelter's lifesaving efforts. The manner in which these rates are calculated by the Animal Center, since its inception, is straightforward and easy to follow. • The live release rate is calculated by comparing the total number of animals that leave the Animal Center alive in a specific time period with the total number of animals that entered the Animal Center during that same time period. As for an example, in the month of March 2013 the Animal Center had an intake of 341 animals and a live outcome of 283 animals. Therefore, the live release rate for March, 2013 is 83 percent (283 ± 341 = 0.829 x 100 = 83%). • The euthanasia rate is calculated by comparing the total number of animals that are euthanized at the Center during a specific time period with the total number of animals that entered the Animal Center during that same time period. As for example, in the month of March 2013 the Animal Center had an intake of 341 animals and 36 animals were unfortunately euthanized during this same time period. Therefore, the euthanasia rate for March 2013 is 10.6 percent (36 -- 341 = .1055 x 100= 10.6%). The Center's euthanasia rate includes owner requested euthanasia as well. The live release and euthanasia rates do not reflect animals that are being cared for at the Center (do not have an outcome assigned to them yet). Animal Center statistics are regularly placed on the City Council agenda for the City Council and the public to review as well as being posted on the Rancho Cucamonga Animal Care and Adoption Center's website at www.RCPets.info. Partnerships: The Rancho Cucamonga Animal Center has partnerships with many colleges and universities, schools, local businesses and the veterinary community. Some of these partnerships include: • Western University College of Veterinary Medicine • Platt College • Cal Poly Pomona • Fontana ROP • Operation New Hope 26 P2O4 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info History of the Rancho Cucamonga Animal Services Department Prior to 1989, the City of Rancho Cucamonga contracted with the County of San Bernardino for animal control services. Animals picked up in the City were transferred to the animal shelter located in Devore. As a result of growing concerns for the animals in the community and the excessive distance between the City of Rancho Cucamonga and Devore, city staff was directed to examine animal control alternatives. Those alternatives included: contracting with another agency, developing a partnership with a neighboring city to build an animal control program with mutual benefit, or initiating our own animal control program. In December of 1989, Council approved a recommendation of establishing a City operated animal control program to be located on the site of the Sports Complex. A needs assessment was completed that defined the estimated number of animals the shelter would have to hold, expected increases to the desired level of service, the size of facility and capital cost. The findings reported: • Caging for 175 animals per day (average length of stay 5 days) • Staffing to include 4 Animal Control Officers, 2 Dispatch clerks, 2 Kennel Attendants, 1 Animal Control Coordinator • Hours of Operations Monday — Saturday (closed on Sunday) • Annual operation cost of $281,930 Construction on the new Animal Center was completed in 1993. Unfortunately, at that time, due to an _ unstable economy and reduction of }; R: - - revenue from the State to local ; 151IN government, the City postponed the . opening of the Center as a city run department. However, under a ,, "--• continued contract with the County of ' . San Bernardino, the Animal Center i M� :;s opened to house animals impounded in i• ' - the City of Rancho Cucamonga. In 2005, a number of citizens began discussions with the City Council to take direct management of animal services and institute a more progressive program. Areas of public concern included the number of animals being euthanized by the County and the lack of community programs and engagement. When the Council gave direction to institute a city run program, Nathan Winograd of No Kill solutions was hired to provide consultation services to help transition the animal services program from County run to a more progressive Animal Control program. In early 2006 staff was hired and a training program was instituted. The new City run Animal Center was officially opened on May 1, 2006, with Field Services following on July 1, 2006 27 P205 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Rancho Cucamonga Animal Services Transition from County to a City Department with a mission of "Building a Community in which Every Adoptable Pet Finds a Home." In 2005, The City of Rancho Cucamonga hired Nathan Winograd of No Kill Solutions to provide consultation services to help develop a plan to transition the Animal Services Program from County run to a City run Department with a goal of becoming No-Kill. Mr. Winograd presented four phases to City staff and City Council. Phase I recommendations (presented to City Council August 23, 2005) Phase I included recommendations for facility improvements, general shelter operations, animal care and handling procedures, animal placement procedures, public relations, field services and governance. The City put together a transition team made up of No Kill Solutions, the City Manager's Office, Purchasing, Information Systems, Public Works, Finance, Risk Management and Personnel and consulted with outside experts in various fields including sheltering, architectural and construction. At the phase 1 presentation on August 23, 2005, Mr. Winograd made the following statement: "In the last fifteen years, advances in veterinary, and especially behavior, medicine have altered our understanding of animal behavior, herd health, and the role of the physical shelter in lifesaving. As a result, the current design as a modern n animal shelter is poor." Below is a summary of Phase I and our current practices: Area Winograd's Summary/Recommendation Current Status/Practice Building Design of dog runs create behavior challenge. Completed: Updates to kennels Recommend painting dog runs and adding were made, however more visual barriers. renovations are necessary Building Cat wards are small and hard to disinfect for Completed disease control. Recommend converting meeting rooms to free roaming cat rooms. Building The Heating, Ventilation, Air Conditioning Completed: A new HVAC system "HVAC system" was not designed for a was purchased and installed modern shelter Building Location of facility is far from center of City Resources for a new facility were not available. Renovations to old facility were completed Shelter Recommended Animal Center is open 7 days Completed Operations a week for full services Shelter Upgrade Telephone Systems Completed Operations Shelter Purchase shelter management software to Completed Operations track animal records and shelter statistics (Chameleon Software) Shelter Develop organizational structure. It is Completed: Animal Services Operations recommended department reports to the reports to City Manager and is a Office of the City Manager part of Public Safety Team 28 P206 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Area Winograd's Summary/Recommendation Current Status/Practice Animal Care Develop relationship with veterinarian Completed: and providers for use of DEA license and contract A surgery suite was built and a Handling with Veterinarian for spay and neuter and full time Veterinarian was hired. veterinary care. Hire Veterinary Technicians. Further research and planning indicated that a full time Veterinarian (versus contract Veterinarian) was more cost effective. Adoptions Develop adoption policies, open 7 days a Completed: week for adoptions, utilize offsite adoption Community Programs and facilities and participate in special events Animal Care Department have (neighborhood fairs and dog and cat shows) developed adoption protocols and participate in offsite events. Both divisions are always improving practices that will lead to more adoptions. Adoptions Hire Community Programs Specialist to Completed: See strategic plan develop foster care program for enhancements Adoptions Community Programs Specialist to develop Completed: See strategic plan partnerships with rescue groups for enhancements Adoptions Medical rehabilitation program to treat and Completed: See strategic plan save animals with treatable illnesses and for program enhancements injuries Adoptions Develop behavior and training program to Completed: See strategic plan socialize and improve behavior of dogs and for program enhancements cats to improve their adoptability Public Develop website with news releases, pet care Completed Relations & advice, heartwarming stories and participate Community in speaking to community groups Involvement Public Volunteers: Develop application, policies and Completed: See strategic plan Relations & procedures, recruitment strategies, for program enhancements Community orientation, training and scheduling Involvement Public Feral Cats — Develop TNR program Completed: See strategic plan Relations & for program enhancements Community Involvement Field Purchase 2 Animal Control Vehicles, purchase Completed Services Officer Safety Equipment, hire trained officers develop on call policies, level of services and policies and procedures Field Develop policies and procedures for wildlife Completed Services Governance Develop Vision and Mission statement Completed 29 P207 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Area Winograd's Summary/Recommendation Current Status/Practice Governance Develop standardized definitions for what See pg 33 for benchmarks constitutes a No Kill Rancho Cucamonga Governance Partner with a nonprofit for a "friends of Completed: See strategic plan organization to fundraise and offset operation for action item related to expenses Developing Animal Center Foundation Phase II recommendations (presented to City Council December 13, 2005) The Phase II report provided recommendations and guidance for service levels, operational budget and costs associated with creating a new Animal Care and Services Department. Area Winograd's Current Status/Practice Summary/Recommendation Baseline Estimated Annual Personnel and Benefits Actual Annual Personnel and Operations ($1,043,244) Benefits (FY 12/13) ($2,126,390) Estimated Annual Operating Costs ($454,231) Actual Annual Operation Costs Estimated Animal Intake 5,000 ($564,500) Animal Intake 5,800 Baseline Estimated Staffing Analysis of 19 positions for See organization chart. Staffing Operations baseline staff and No Kill Enhancements on chart does not include seasonal 3 Animal Services Officer (ASO) part time help to clean and care 4 Animal Caretakers for the additional animals 4 Office/ Shelter Assistants experienced in summer months. 2 Veterinary Technician 1 Community Programs Coordinator 2 Animal Handlers 3 Senior Managers (Director, Shelter Manager, Supervisor, Field Supervisor) Baseline High Volume, Low Cost spay/neuter. Budget $50,000 budgeted for spay and Operations $45,000 for a low cost public spay/neuter neuter voucher program. See program strategic plan for program enhancements Baseline Estimated Revenue (fee collection $450,000): See Budget Operations Licensing $350,000 Adoptions $30,000 Spay/Neuter Fines $42,000 Apprehension Fee $11,000 Impound and Boarding Fees $19,000 Vaccination Fee $18,500 Owner Surrender Fees $5,000 30 P208 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Phase III recommendations (presented to City Council February 27, 2006) By Phase III, renovations to the Animal Center had begun and City staff was busy putting together detailed policies and procedures that were outlined in Phase I and expanded on in Phase III. Here is the summary from Phase III: Area Winograd's Current Status/Practice Summary/Recommendation Shelter Holding Periods for animals to follow Food Completed Policies and Agriculture Code Sect. 17006 (see Hayden Law) Shelter Owner Relinquished Pets: Owners wishing to Completed: Policies surrender their pets should be referred to Appointment process for owner apartments who allow pets or to low cost dog relinquished pets that provides training classes or provided behavior and resources to owners prior to medical resource information to resolve surrender problems prior to surrendering the animals to the Center Shelter Euthanasia: Define selection for euthanasia, Completed: The decision to Policies euthanasia policy and method of euthanasia. I euthanize a pet is not taken "Animals selected only by a few individuals lightly and is based upon many trained in behavior, adoptability and with factors including the animal's knowledge of animals. Time spent in the known history, observed shelter is not the most relevant criteria." behavior, medical issues, the Owner Requested Euthanasia: "An owner prospect for a good quality of requested policy needs to be developed, life, and shelter capacity. The consistent with California law and a policy Center takes a team approach favoring lifesaving." to develop plans for each individual and euthanasia is opted as an outcome of last resort when all other options are exhausted. 31 P209 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Phase IV recommendations (presented to City Council March 2006) The final report written by Nathan Winograd examined how to implement a No Kill Goal. The programs recommended work towards reducing the intake of homeless dogs and cats through programs like spay and neuter and gave more detailed information on how to build enrichment and placement practices for animals already impounded. Here is a summary: Area Winograd's Current Status/Practice Summary/Recommendation Reduce High Volume Spay and Neuter In Progress: The Center has a Intake voucher program that is being revised and has implemented a few targeted spay and neuter programs. See strategic goal for program enhancements Life Saving Best Practice Policy and Procedures Completed and ongoing Programs Life Saving Feral Cat TNR Program Completed and ongoing Programs See strategic plan for program enhancements Life Saving Rescue Groups Completed and ongoing: Programs Life Saving Foster Care Completed: Programs Foster care program in place. See strategic plan for program enhancements Life Saving Comprehensive Adoption Programs Completed and ongoing: Programs Life Saving Pet Retention Completed and ongoing: Programs Life Saving Medical Rehabilitation Completed but dependent on Programs shelter resources and best practices Life Saving Public Relations/ Community Involvement Completed and ongoing: Programs See strategic plan for enhancements Life Saving Develop a Volunteer Program Completed and ongoing: The Programs Center has an active volunteer program. See strategic plan for program enhancements 32 P210 Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Area Winograd's Current Status/Practice Summary/Recommendation Defining No "It is the policy of Rancho Cucamonga Animal Kill Care and Services Department that adoptable In Progress: and treatable animals not be killed. That commitment requires that the agency expend In 2012, the Center's live all legal and reasonable alternatives before an placement rate was 84% animal is scheduled to be killed." See strategic plan for program Live Placement Rate "No Kill will be achieved enhancements to increase the at approx. 75- 90% combined save rate live placement rate depending on the definition" Rancho Cucamonga Animal Care and Adoption Center needs to zero out deaths in the following categories: Healthy animals Treatable Animals Neonatal Animals (motherless animals 0-3 weeks) Behavior Animals (animals who manifest a behavior condition that do not pose a direct or immediate public safety risk) Feral Cats r • r i lP. 7 33 P211 IRancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Local Jurisdiction Live Release Rates and Euthanasia Rates CY 2012 Live Release and Euthanasia Rates for Local Jurisdictions in San Bernardino County* Local Jurisdiction Live Release Rate(%) 90 - - 80 - _ 70 - -- .0 _ 60 - to 50 - - O 40 - - - - 30 .- - _ - - - a 20 - - -- - - 10 - --- - ---- 0 ..m oC� J%e; ��°4 c„ca yQec. e�ey cc°cAa aaca5 ace Qa, Q\aca ode Ja,2a a e �t op ° �e GJGa Q-e 0e�c (0 J Sid` e PQ o ac -0 ccr 5 �a Local Jurisdiction Euthanasia Rate(%) 90 - - 80 --- - 70 -- 1 e 60 _ --- - _ a) 50 — - - - - - c40 - - .-- - - c) - `m 30 - - - -G. 20 - - - - o�c'd -\' <"'Y y�°� o�aca �c, ,see °4> \_be, `ac° aF5 aca<: - *Data provided by San Bernardino County 34 P212 . ® Rancho Cucamonga Animal Care and Adoption Center Strategic Plan 2013-2018 www.RCPets.info Animal Center Budget • • Animal Care and Services Department Budget Summary, Adopted Preliminary AMUais Budget Budget Funds Summary 2011/12 2012/13 • 2013/14 Operating Budget Personnel Services $ 2,038,309 $ 2,128,850 $ 2,244,870 Operations and Maintenance 493,972 557,470 491,360 Capital Outlay - 8,500 - Cost Allocation - - - Debt Service - - ',, - Transfer Out - - - Subtotal 2,532,281 2,694,820 :'2,736,230 .! • Other Funds Personnel Services - - - . Operations and Maintenance _ _ _ _ - Capital Outlay - - - Cost Allocation - - Debt Service - - - Transfer Out - - - - . • Subtotal - - - All Funds Personnel Services 2,038,309 2,128,850 2,244,870 • Operations and Maintenance 493,972 557,470 491,360 Capital Outlay - 8,500 - Cost Allocation - - - Debt Service - - - Transfer Out - - - Total Cost S 2,532381 S 2,694,820 S 2,736,230 Staffing Summary(Budgeted) Full Time 21.0 21.0 23.0 Part Time . 93 8.3 6.5 Total Staffing .30.3 29.3 29.5 35 a, M' r r_�_ . 0 s. - - c;' 1 = #9 , a) .., ,.. ,, L ,. c 1 C ..... cts L ,.... .'t ›, cu CD <rn E 4) ,,,. . .-- › ro - ,) ..... c co , C •.--i 4:11( Ciii) C‘i 0 r- O 4-1 (21 a`� E o .., ,,, �`, � I-+ , L,.,.,.,..,...-.I)-L-,'4., a. ,:'', .i'''. i,1'k..4l.kti"ii4'rAJ1 1..,,'•- 4'r)','.•' ,., 1•,4V',. 0 Ci)l IV CC r . 4 a.. + � 0 C 4 `' C o d F4 U U iite--1 ,4301, ;fit I I I I II r A '4"-- ''' ' ' • ,,,,, „ y . , irl, hlkb. ..ppz. w. r., 7 A � } w ., „. , , .. _ . 1 , _ 1 , 1, i __, ...........* . .. „..._____ I I s , _ (v c §- U -O -/- ' O •v CU L) W till C z O. 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L° --h w i a� _ r � V ag• 'INA . : ''''''-'.1.,:t -,,y r II x,74 ,b F s,,. _ s ,,,,,,,taii I L V -1-E)� 0 (ii- CU ea 4-1 '" `-- N k a J• (a 0 C c a) c -Q V E N E CD I) c Hi �.. - 0 E c V .0 V C 4., V > 0 O cu E 17i ICI V 0 v r 0 > v > 'J = C Q O cn , ipo—is . 0 i.V HO • . Q H 1-1auft) x; .'fie 1 Aqr aM P } t its...... *, vir ) tee. .., 44';' ‘1/4-1' .,,,l' ., sP 4 C) \ O :n Uw cu c — cn O E r� _ U __ _ rO a� o CD 4—J ._ - 4 � Q u CD cu U cn ,, `' O c 3 � � O' � Q iftW;r oil- P213 STAFF REPORT ' e COMMUNITY SERVICES DEPARTMENT LJ RANCHO Date: September 17, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director William Wittkopf, Public Works Services Director Subject: REVIEW OF CENTRAL PARK HISTORY AND STATUS RECOMMENDATION It is recommended that the City Council review the provided information on Central Park and continue the on-going process to complete the Community Recreation Needs Assessment and update the Parks and Recreation Master Plan, which will address development and maintenance priorities for all parks and facilities, including Central Park. BACKGROUND/ANALYSIS Central Park, approximately 100 acres, is the City's largest parcel dedicated for park use. It exists within an extensive network of community and neighborhood parks and community facilities. All parks and facilities operated by the City provide an array of services to the public and significantly enhance the quality of life in Rancho Cucamonga. Community Services is primarily responsible for the planning and development of parks and facilities in partnership with Public Works Services, and other Departments as necessary. Public Works is responsible for the maintenance and capital renovation of parks and facilities. The provision of recreational programs is the responsibility of Community Services, however, our facilities are used by multiple City Departments and outside agencies to provide a multitude of programs and services. Central Park History and Timeline 1984 City purchased land for Central Park from Lewis Homes. 1986-87 Development/completion of Central Park's first master plan (Adopted by City Council September 1987). 1988-89 Design Development Process (led by City and RJM Design). 1990 Further work on Library Plan in preparation for State Grant (ultimately denied funding in 1991). First recession had major impact to City development and revenues. 1991 Further refinement of the Master Plan and Implementation Plan by staff and Council subcommittee. P214 REVIEW OF CENTRAL PARK HISTORY AND STATUS PAGE 2 SEPTEMBER 17,2013 1992-96 Central Park Design Development halted due to economic downturn, State reallocation of local revenues. 1997-99 New Central Park Task Force formed to address the Master Plan and in 1998 a recommendation to explore a city-wide CFD and ballot measure. Council adopted resolution in July 1999 with notice of intent to form the CFD. 2000 Special election on May 9, 2000 for formation of the CFD and annual assessment ($129 per parcel for 20 years). Measure was resoundingly defeated. 2002 Passage of the 2002 Park Bond Issue (Statewide measure) results in $10 million grant to launch Phase I. Other funds were ultimately leveraged from various sources to fund the project including RDA. Development/completion of Phase 1 and revision of original Master Plan. 2003- Construction and opening (2005) of Phase 1: development of approximately 30 2005 acres including park grounds, Community and Senior Center. 2006 City Council identified the development of the Family Aquatics Center at Central Park as top facility priority. Aquatic Center Feasibility Study completed and presented to the Commission and City Council (October). 2007 The City Council planning workshop reviewed proposed priorities and phasing for the future development of Central Park. City Council directed staff to proceed with the design of Phase II. After visits to other aquatics complexes a second workshop was held to refine the vision and launch into conceptual design. 2008 Playground added adjacent to the Community Center (July). Conceptual plans for Phase II elements, revised Master Plan and operating pro forma presented to City Council (December). The Great Recession resulted in Phase II being halted with no financial resources to construct or maintain the improvements. 2011 Elimination of Redevelopment Agency results in permanent loss of this source of future construction dollars. 2011-13 Design, fundraising and completion of Freedom Courtyard (January 2013) and anticipated completion of Pavilion addition (December 2013). Central Park Master Plan As noted in the table above, the Central Park Master Plan has gone through several reiterations. This is not unusual for a project of this size and one that is developed in phases over time. The Master Plan is a broad guide to the vision of the development of a park site and includes the types of uses (active, passive, open space, etc) desired. Its purpose is not to foresee every factor in the P215 REVIEW OF CENTRAL PARK HISTORY AND STATUS PAGE 3 SEPTEMBER 17,2013 development of the park, therefore, once more detailed work begins on conceptual, design development and construction drawings, original items in the Master Plan are modified accordingly. For example, bringing infrastructure, such as utilities and access to a site can be cost prohibitive, and the layout or type of amenities might be amended to meet budgetary demands (both for construction and perpetual maintenance). Occasionally, unique opportunities may also present themselves that were not in place at the time of the plan. Central Park Master Plan (attachment 1), featured an "Omni Center," which included a Community Center, Library, Children's Theater, and an Art Center on the east end, lakes and passive open space in the center, and a tournament tennis complex, athletic center, racquetball courts and pool facility on the west end. Central Park Master Plan Version 1 (attachment 2), featured a large "Omni Center," which included a Community Center, Library and Performing Arts Center on the east end, lakes and passive open space in the center, and a large tennis complex, gym and pool facility on the west end. Central Park Master Plan Version 2 (attachment 3), includes the now-constructed Community and Senior Center in place of the Omni Center. Both the library and a smaller performing arts facility were moved to Victoria Gardens. Central Park Master Plan Version 3 (attachment 4), is the most current version which details out the changes to the west end to include a family aquatic center, gym, tennis courts, maintenance facility and fire station (gym and tennis courts were not to be constructed in this phase). Estimated costs in 2008 included: • $4.81 million in pre-construction funding for design consultants, geotechnical analysis, environmental studies, constructability reviews and bid preparation costs. • $32.25 million for permits, construction contracts, construction engineering and facility equipment. • Up to $2 million annual general fund cost per year to operate based on staffing and operational assumptions of the pro forma. Depending upon the final scope of work to update the Central Park Master Plan, it would take up to one year at an estimated cost of$50,000 in external design fees plus the cost of in-house staff time. Park and Recreation Master Plan Process The purpose of a Park and Recreation Master Plan is to develop a vision and plan for the use of open space for the purpose of providing parks. The Master Plan also addresses programs and services, and renovation of existing facilities. The Plan would identify priorities, obstacles, action steps and be consistent with the City's General Plan. The creation of the Park and Recreation Master Plan differs from a park-specific master plan, as it focuses on the park and recreation system as a whole. Within the Park and Recreation Master Plan would lie relevant details about key projects, such as Central Park. The process to create a comprehensive complete plan is approximately 2 years and requires a great expenditure of resources from staff, however, there are key milestones along the way, including the development of short term plans to address immediate needs. P216 REVIEW OF CENTRAL PARK HISTORY AND STATUS PAGE 4 SEPTEMBER 17,2013 Each step of the process requires community input and reviews by the Park and Recreation Commission and City Council. • Recreation Needs Assessment (report to be finalized early 2014) • Creation of short term action plan addressing priorities of the next 1 —3 years • Creation of the long term Master Plan addressing the priorities of the next 5-10 years The creation of the long term plan is a building block approach that considers community needs, current inventory status and renovations, demographics, financial analysis and funding available for construction and maintenance, and the flexibility to take advantage of opportunities as they arise (grants, new developments, etc). Staff recommends following this process and including the Central Park Master Plan update as a part of the development of the Park and Recreation Master Plan. Overall Required Resources The undertaking of the Park and Recreation Master Plan, Central Park Master Plan or any capital project consumes considerable resources, including the dedication of staff time from multiple Departments. In 2004 — 2006 while the City was actively planning, and developing Central Park, the Cultural Center and other projects, significant staff resources were required from Community Services, Public Works, Library, Planning, Engineering, Planning, Purchasing, Building and Safety and others. During the period from 2007 through 2012, the City reduced personnel by 107.5 FTEs. The undertaking of any large project comes with the consideration of available in-house resources as well as the cost of external expertise. Should the City Council desire to update the Central Park Master Plan, while also finishing the Community Recreation Needs Assessment and Parks and Recreation Master Plan, and moving forward with Southwest Cucamonga Park and the west side LMD's, it is recommended that additional funding for supplemental external resources be allocated accordingly. Respectfully submitted, Nettie Nielsen William Wittkopf Community Services Director Public Works Services Director • r P217 I <. 1( .-,I 11 1 ell% i 1 ; _ • I kI! ti, Ii! < i1; fl!II _ - _sic O.I. •#_ .I Q M O .wr •• IMO lik. • `% • 4« J .. lot �1 S 4 ri • 4� N •4 /44 • ..o. z 2 c4 i •r•• 7 '• V CC W all ••• v•-r (b .Sl�!!�� a:' • a O � :. >. .... , ...•,.....,..,,.. .... . • , ., .. L, !�,;„, OM i. ') - 0 0 * �. ire ••S'•'I�'w- ”-.. •.Y U 4 < / STt • •. O > > • U U• , o = z .. 0 W • . i jy r II- 7.3 U �o mm • • do o . 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