HomeMy WebLinkAbout2013/12/04 - Minutes - Special / Regular December 4, 2013
RANCHO CUCAMONGA
CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY
CLOSED SESSION, SPECIAL AND REGULAR MEETINGS
MINUTES
A. CALL TO ORDER
The Rancho Cucamonga City Council, Fire Protection District and Housing Successor Agency held a
closed session on Wednesday, December 4,2013 in the Tapia Room at the Civic Center located at 10500
Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by
Mayor Pro Tern Sam Spagnolo.
Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth
and Mayor Pro TemNice President Sam Spagnolo. Mayor/President L. Dennis Michael was absent.
Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant
City Manager and Lori Sassoon, Deputy City Manager/Administrative Services.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The following closed session items were considered:
D1. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON PER GOVERNMENT CODE
SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC
EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL
GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES,
THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE
SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP– CITY, FIRE
D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956. 8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ARCHIBALD
AVENUE, SOUTH OF BASE LINE ROAD, DENTIFIED AS 7418 ARCHIBALD AVENUE;
NEGOTIATING PARTIES: LINDA D. DANIELS. ASSISTANT CITY MANAGER. CITY OF
RANCHO CUCAMONGA; AND EUNICE BOBERT, ORANGE HOUSING DEVELOPENT
CORPORATION — HOUSING SUCCESSOR AGENCY
D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956. 8 FOR PROPERTY GENERALLY LOCATED 9775 MAIN STREET EAST OF AVENUE
AND ON THE SOUTH SIDE OF MAIN STREET AND 8845 RAMONA AVENUE EAST OF
ARCHIBALD AVENUE AND SOUTH OF FERON BOULEVARD; NEGOTIATING PARTIES:
LINDA D. DANIELS. ASSISTANT CITY MANAGER. CITY OF RANCHO CUCAMONGA; AND
DEBI MYERS, NORTHTOWN HOUSING DEVELOPENT CORPORATION — HOUSING
SUCCESSOR AGENCY
D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT 8408 ROCHESTER AVENUE;
NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR, CITY OF
RANCHO CUCAMONGA;, AND BOBBY BRETT, RANCHO BASEBALL, LLC)
REGARDING LEASE TERMS - CITY
D5. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(A): - RANCHO CUCAMONGA V. IEHHC, ET AL.,
CASE NO. CIVRS1305865– CITY
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IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I
No persons were present wishing to speak.
E. CITY MANAGER ANNOUNCEMENTS
No announcements were made.
F. RECESS I
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC
FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE
COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO
CUCAMONGA, CALIFORNIA.
The closed session recessed at 6:30 p.m. with no action taken.
G. REGULAR MEETING
CALL TO ORDER - 7:00 P.M.
COUNCIL CHAMBERS
The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority
and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center
Drive, Rancho Cucamonga, California. Vice President Nice Chairman/Mayor Pro Tem Sam Spagnolo
called the meeting to order at 7:00 p.m.
Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane
Williams and Vice President Nice Chairman/Mayor Pro Tern Sam Spagnolo. President/Chairman/Mayor
L. Dennis Michael was absent.
Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant
City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Bill Wittkopf, Public Works
Services Director; Trang Huynh, Building & Safety Services Director; Candyce Burnett, Planning
Manager; Mark Steuer, Engineering Director; Nettie Nielsen, Community Services Director; Police Chief
Tony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Shirr'l Griffin, Office Specialist
ll. H. ANNOUNCEMENTS/PRESENTATIONS I
H1. Recognition of 3rd Annual Top Chamber Business Award Recipients.
Mayor Michael recognized the businesses that received the 3r° Annual Top Chamber Business
Awards.
H2. Presentation of Award to the City Council by Pomona Valley Habitat for Humanity.
Jody Gmeiner, President/CEOof the Pomona Valley Habitat for Humanity presented an award to the
Mayor and Members of the City Council.
H3. Rancho Cucamonga Firefighters' 215t Annual Spark of Love Toy Drive.
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Robert Goss, Fire Fighter, announced the annual Spark of Love Toy Drive.
H4. Animal Center Announcement: Home for the Holidays Adoption Promotions.
Barbara Hansen, Community Programs Specialist, announced the Home for the Holidays adoption
promotion.
II. PUBLIC COMMUNICATIONS I
11. James Hansen expressed appreciation to Council Member Williams for recently attending a meeting
regarding proposed changes to park fees. He asked about the procedure, schedule and election by mail
processes, and encouraged Council to maintain process transparency. Mr. Hansen asked to be provided
total costs as well as a financial breakdown for maintaining the current level of services for home owners
and groups using the facilities.
12. Susan Keithly indicated she had concerns about everyday care at the animal center. She questioned
and addressed communications between her, the City, and the City Council. Regarding records requests,
Ms. Keithly gave an explanation about the information she received in the reports and spoken about her
disappointment in lieu of the length of time it took to process the request.
13. Melissa Schweigert noted that volunteers received a memo which stated volunteers must meet a
minimum number of hours of service or be moved to an inactive list. Ms. Schweigert expressed concern
that her volunteer time was not valued by the animal center, and explained the difficulty scheduling
volunteer hours with other priorities.
14. Dana Keithly commented on the animal center scheduling shifts for volunteers and its possible adverse
effect. She suggested instead to scheduling hours volunteers could commit to. Ms. Keithly concluded by
saying the information would be revisited.
15. John Lyons recognized the volunteer efforts at Sacred Heart where over 300 people were served on
Thanksgiving Day. In response to a radio program, Mr. Lyons said that law enforcement is entitled to a
fair trial. He commented on speakers who presented earlier concerns referencing the animal center, and
urged pet owners to microchip their pets. Mr. Lyons encouraged everyone to support retail in the
community and the Spark of Love Toy Drive.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I
J1. Approval of Minutes: November 20, 2013 (Regular Meeting)
J2. Approval of Check Register dated November 13, 2013 through November 25, 2013 for the total
amount of$1,077,332.00.
J3. Approve year two (2)of Contract Number 13-020 with Xerox Inc. for the lease/purchase of City-
wide multifunctional copiers that includes services and supplies, and authorize and authorize
staff to allocate related expenditures from applicable City, Fire District, and Police Department
account numbers in accordance with the approved FY 2013-2014 budget.
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J4. Accept the Remediation and Demolition Services for the properties at 9547 and 9561 San
Bernardino Road, Contract No. FD13-010 as complete, release the bonds, accept a
maintenance bond, authorize the City Engineer to file a Notice of Completion and approve the
final contract amount of$112,221.28.
RESOLUTION NO. FD. 13-039
A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE REMEDIATION AND
DEMOLITION SERVICES FOR THE PROPERTIES AT 9547 AND 9561 SAN
BERNARDINO ROAD, CONTRACT NO. FD13-010, AND AUTHORIZING
THE FILING OF A NOTICE OF COMPLETION FOR THE WORK
MOTION: Moved by Williams, seconded by Alexander, to approve the staff recommendations in the staff
reports. Motion carried 4-0-1 (Michael absent).
K. CONSENT CALENDAR - SUCCESSOR AGENCY
K1. Release of Maintenance Guarantee Bond No. 09021640/014055275 in the amount of
$609,233.77, for the East Avenue Master Plan Storm Drain Line 8 Project, Contract No. RA11-
012.
MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendation in the staff
report. Motion carried 4-0-1 (Michael absent).
L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
L1. Approval of Minutes: November 20, 2013 (Regular Meeting)
MOTION: Moved by Williams, seconded by Alexander, to approve the minutes. Motion carried 4-0-1
(Michael absent).
M. CONSENT CALENDAR - CITY COUNCIL
M1. Approval of Minutes: November 18, 2013 (Special Meeting Chaffey College Joint)
November 20, 2013 (Special Meeting Economic Development)
November 20, 2013 (Regular Meeting)
M2. Approval of Check Register dated November 13, 2013 through November 25, 2013 and payroll
ending November 25, 2013 for the total amount of$5,749.584.16.
M3. Accept the Illuminated Street Name Sign Replacement FY 12/13 Project, Contract No. 13-012,
as complete; release the faithful performance bond; accept a maintenance bond; release the
labor and materials bond; approve a Resolution authorizing the Public Works Services Director
to file a Notice of Completion, release the retention 35 days after acceptance and approve the
final contract amount of$94,376.00.
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RESOLUTION NO. 13-202
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE ILLUMINATED STREET
NAME SIGN REPLACEMENT FY 12/13 PROJECT, CONTRACT NO. 13-
012, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION
FOR THE WORK
M4. Approval to increase the purchase spending for pesticides and fertilizer products from Crop
Production Services, Inc. of Riverside and Target Specialty Products of Santa Fe Springs based
on RFB #11/12-003, with no price increase and consistent with the original competitive bid
process for FY 2013-2014 in the amount of $145,000 ($80,000 for Crop Production Services,
Inc. and $65,000 for Target Specialty Products) to be funded from various City General Fund
accounts and Landscape Maintenance District accounts as approved in the adopted budget for
FY 13/14.
M5. Adoption of 2014 Legislative Platform.
M6. Approve year two (2) of Contract Number 13-020 with Xerox Inc. for the lease/purchase of City-
wide multifunctional copiers that includes services and supplies, and authorize and authorize
staff to allocate related expenditures from applicable City, Fire District, and Police Department
account numbers in accordance with the approved FY 2013-2014 budget.
M7. Consideration to schedule a Public Hearing for placement of special assessments/liens for
delinquent refuse accounts.
M8. Release of Faithful Performance Bond retained in lieu of Maintenance Guarantee Bond for
Parcel Map 15550, located on the west side of Wardman Bullock Road, north of Wilson Avenue,
submitted by Etiwanda Creek Partners, L.P.
M9. Ratify Resolution No. 13-203 to provide additional funding for the Emergency Acquisition of
Materials and Contract Labor forces necessary to effect the required roofing repairs to the
Etiwanda Pacific Electric Depot in the Amount of $14,834 and to appropriate $14,834 from
Community Development Block Grant Funds Account Number 12043145650-1389.
RESOLUTION NO. 13-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA RATIFYING AND AUTHORIZING ADDITIONAL FUNDING
FOR THE EMERGENCY PROCUREMENT OF GOODS AND SERVICES
WITHOUT COMPETITIVE BIDDING.
MOTION: Moved by Alexander, seconded by Steinorth, to adopt the recommendations in the staff
reports. Motion carried 4-0-1 (Michael absent).
N. CONSENT ORDINANCES
The following Ordinances have been introduced for first reading. Second readings are
expected to be routine and non-controversial. The Fire Board, or Council will act upon them at
•
one time without discussion. The City Clerk will read the title. Any item can be removed for
discussion by a Board Member, or Council Member.
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N1. DEVELOPMENT CODE AMENDMENT DRC2013-00873 AND ADDENDUM TO GENERAL
PLAN FINAL PROGRAM ENVIRONMENTAL IMPACT REPORT(FPEIR)(SCH#2000061027) -CITY
OF RANCHO CUCAMONGA - A supplement to the Development Code Update (DRC2010-00571)
amending Title 17 (Development Code) of the Rancho Cucamonga Municipal Code to clarify
definitions, administrative procedures and correct prior errors and omissions. An Addendum to the
General Plan FPEIR has been prepared for this project.
ORDINANCE NO. 863 (SECOND READING)
AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA,
CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2013-
00873, A SUPPLEMENTAL UPDATE TO THE DEVELOPMENT CODE; AND
MAKING FINDINGS IN SUPPORT THEREOF.
The Assistant City Clerk/Records Manager read the title of Ordinance No. 863.
MOTION: Moved by Alexander, seconded by Williams, to adopt Ordinance No. 863 for second reading.
Motion carried 4-0-1 (Michael absent).
0. CITY'MANAGER'S STAFF REPORTS
The following items have no legal publication or posting requirements.
01. Review and approval of the Adopt RC Program Policy and Procedures.
Donna Finch, Management Analyst, presented an overview of the Adopt RC Program.
In response to Council Member Alexander, Ms. Finch addressed how this concept was identified and
developed. Council Member Alexander indicated that he had many questions regarding participation
and suggested that a special meeting be scheduled to review this program in further detail.
In response to Council Member Steinorth, Ms. Finch indicated that monies collected for maintenance
were planned to be deposited directly back into the account from which the expense was taken.
Council Member Steinorth suggested that these donations could be used to offset the funds set aside
to pay for the general benefit to the various landscape and streetlight maintenance districts. He would
like the Council to consider this kind of allocation when the policy is considered.
In response to Mayor Pro Tern Spagnolo, Ms. Finch addressed how dollar amounts would be
determined for specific signs. She noted that$1,000 is the minimum amount for sign recognition.
Council Member Alexander inquired about the endorsement statement in the policy. Ms. Finch noted
that this statement prohibits language that supports or opposes a person running for office. In
response, the City Manager confirmed that the policy could be fine-tuned to address the matters raised
by the City Council. Council Member Alexander noted that this item was quickly placed before the City
Council and indicated that additional discussion was warranted.
Council Member Williams concurred with the concept and the need to discuss the matter further if the
City Council so desires.
Mayor Pro Tem Spagnolo inquired if payment plans would be accepted. In response, Ms. Finch
confirmed that they would. The Mayor Pro Tem noted that this was identified during the goal setting
workshop. He suggested that further work be done to this policy, noting that it could be placed on the
December 18, 2013 agenda for discussion.
02. Alcohol Compliance Team/DUI update. (Oral Report)
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Sergeant Frank Montanez presented information on the activities of the Alcohol Compliance Team and
Sergeant Phill Dupher outlined the DUI activities in the City.
. P. COUNCIL BUSINESS I
The following items have been requested by the City Council for discussion.
P1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings
that were attended.)
Council Member Williams reported that she attended this morning's SANBAG meeting as Mayor
Michael's alternate. One main topic of discussion was the feasibility study and community input regarding
the issue of installing express lanes on the 110 through San Bernardino County, and the 115 up through
Cajon Pass.
Mayor Pro Tem Spagnolo reported that he attended this morning's Omitrans meeting were the Board
took action to charter a new Operations and Safety Board Committee. Mayor Pro Tem Spagnolo was
appointed to serve as Chair. The Committee was established in order to provide oversight of the agency's
safety, security and emergency management programs, and ensure that Omnitrans facilities and
operations are safe to the public and the employees.
P2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council
Member.)
No announcements were made.
Q. IDENTIFICATION OF ITEMS FOR NEXT MEETING I
No items were identified.
R. ADJOURNMENT I
Mayor Pro Tem Spagnolo adjourned the meeting at 8:36 p.m.
R pectfully submitted,Ilk
D `L. M Nay, MMC
Assis nt City Clerk/Records Manager
Approved: December 18, 2013
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