HomeMy WebLinkAbout2013/12/18 - Minutes - Special / Regular December 18, 2013
RANCHO CUCAMONGA
CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY
CLOSED SESSION, SPECIAL AND REGULAR MEETINGS
MINUTES
A. CALL TO ORDER
The Rancho Cucamonga City Council and Fire Protection District held a closed session on Wednesday,
November 20, 2013 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael.
Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth,
Mayor Pro Tem/Vice President Sam Spagnolo and Mayor/President L. Dennis Michael.
Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant
City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development and Lori
Sassoon, Deputy City Manager/Administrative Services.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The following closed session items were considered:
Dl. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON PER GOVERNMENT CODE
SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC
EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL
GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES,
THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 2274, THE FIRE
SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE
IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No persons were present wishing to speak.
E. CITY MANAGER ANNOUNCEMENTS
No announcements were made.
F. RECESS
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC
FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE
COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO
CUCAMONGA, CALIFORNIA.
The closed session recessed at 6:15 p.m. with no action taken.
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G. REGULAR MEETING
CALL TO ORDER - 7:00 P.M.
COUNCIL CHAMBERS
The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority
and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center
Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting
to order at 7:00 p.m.
Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane
Williams, Vice PresidentNice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor
L. Dennis Michael.
Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant
City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Bill Wittkopf,
Public Works Services Director; Robert Karatsu, Library Director; Veronica Fincher, Animal Care and
Services Director; Trang Huynh, Building & Safety Services Director; Candyce Burnett, Planning
Manager; Mark Steuer, Engineering Director; Nettie Nielsen, Community Services Director; Police Chief
Tony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City
Clerk.
H. ANNOUNCEMENTS/PRESENTATIONS I
H1. Holiday singing performance by Silver Chorale from the James L. Brulte Senior Center at Central
Park.
Members of the Silver Chorale sang for the City Council and members of the audience.
H2. 2013 Sheriff's Lifesaving Award Recipients.
Mayor Michael presented certificates of achievement to the 2013 Sheriff's Lifesaving Award recipients.
H3. Presentation by the Inland Empire Utilities Agency.
Rebecca Long, External Affairs Manager, and Andy Campbell, Groundwater Recharge Coordinator, from
the Inland Empire Utilities Agency provided an update to the City Council and audience regarding the
medfly concerns and the Chino Basin Recycled Water Groundwater Recharge Program.
H4. Etiwanda Pacific Electric Depot Announcement: Scheduled Site Cleanup and 100th Anniversary
Event.
Tom Grahn, Associate Planner, and Victoria Jones, with the Friends of the Pacific Electric Trail
announced a site cleanup and 100th anniversary event on January 11, 2014 from 10:00 a.m. to noon.
I. PUBLIC COMMUNICATIONS I
11. Upland City Council Member Gino Filippi expressed his condolences to Mayor Michael on the
passing of his father.
12. Janet Walton offered a prayer for the City Council and the audience.
13. Michael Richardson expressed concerns with the traffic on East Avenue and Banyon Street, noting
that once bussing stopped at the schools, traffic has become a nightmare.
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14. Nanette To stated that Ashlyn Gardner lost her life in a crosswalk. She noted that additional crossing
guards are needed and the sidewalks/roads need to be improved. Mrs. To stated that this is a very
large District and the kids come from all over. Also, she noted that these two schools are next to each
other. .
15. Daniel To commented that there is a large number of kids that are discharged from these two
schools. He noted that there is only one way for the traffic to flow and stated that emergency vehicles
get caught in the traffic as it is so congested.
16. James Loye indicated that the traffic at East Avenue and Banyon Street is very chaotic. He stated
that people drive recklessly and that some people drive over the grape fields to get their children to
school.
17. Rick Creed spoke about the Armed Forces Banner Program and the fundraising that is being done
in order to replace the banners.
18. Michael Jones indicated that the traffic was not bad when the buses were there. The residents are
urging the District to bring back the buses. In the meantime, he stated that additional crossing guards
are needed, that the lights need to be taken off yield and that a left turn only arrow is needed.
19. Tressy Capps stated that Ashlyn's death was avoidable and could have been prevented. She has
started an on-line petition to bring back the buses at www.bringbackbus.com.
110. John Lyons reported that his house caught on fire last week and thanked the Police and Fire
Departments for their quick responses.
111. Ondra Gilberton spoke about the wall chart that is prepared by the Animal Care and Services
Center and posted each Monday. She noted that it took years working with management to get the
chart listed in alphabetical order. Now there are new rules and she indicated that the chart needs to
be kept up-to-date for it to work.
112. Dana Keithly appreciated that volunteers are being allowed back in the Center during the holidays.
She compared the City's public relations efforts to SeaWorld's portrayal in the movie, Blackfish.
113. Susan Keithly hoped that the recent adoption event was successful. She indicated that the City
never chose to meet with the dismissed volunteers and the Council will not listen. Therefore, it is her
hope to educate the residents.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT
J1. Approval of Minutes: December 4, 2013 (Regular Meeting)
J2. Approval of Check Register dated November 26, 2013 through December 10, 2013 for the total
of$216,956.81.
J3. Approval to receive and file current Investment Schedule as of October 31, 2013 and November
30, 2013.
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J4. Authorization to award the purchase of one (1) one-ton stake bed truck, as budgeted, for the
Fire Protection District, from Frontier Ford of Santa Clara, CA, in the amount of$64,918.50, per
RFB #13/14-007, from Fund 3288501-5604 (Capital Outlay-Vehicles); and approve an
appropriation in the amount of $4,920.00 from Fire District Capital Reserves to Account No.
3288501-5604 to fund the above noted purchase.
J5. Approval of a Resolution adopting Fiscal Year 2013/14 salary schedules for Fire District job
classifications.
RESOLUTION NO. FD 13-040
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO
CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA,
CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL
YEAR 2013/14.
J6. Authorization to award a contract to HMC Architects, (CO# FD 13-019) in accordance with RFP
#13/14-102, for phase one of Architectural Design Services for the Rancho Cucamonga Fire
District Training Center, in the amount of $25,360.00, and approve a ten (10) percent
contingency in the amount of$2,560.00 to be funded from Account No. 3288501-5650/1735288-
6311 (Capital Project—Training Facility).
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff
reports. Motion carried 5-0.
IK. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
K1. Approval of Minutes: December 4, 2013 (Regular Meeting)
MOTION: Moved by Williams, seconded by Alexander, to approve the minutes. Motion carried 5-0.
L. CONSENT CALENDAR - CITY COUNCIL I
L1. Approval of Minutes: December 4, 2013 (Regular Meeting)
L2. Approval of Check Register dated November 26, 2013 through December 10, 2013 and payroll
ending December 10, 2013 for the total of$3,139,088.72.
L3. Approval to receive and file current Investment Schedule as of October 31, 2013 and November
30, 2013.
L4. PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922 -ADEEB HATTAR: A request for
a public convenience or necessity to permit the operation of a convenience/liquor store with a
Type 21 Off-Sale General License in an existing tenant space of 3,150 square feet within an
existing shopping center of 340,000 square feet (7.8 acres) in the Neighborhood Commercial
(NC) District located at the northeast corner of Base Line Road and Carnelian Street; APN:
0202-381-28. Related file: Conditional Use Permit DRC2013-00698. This action is categorically
exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA
Guidelines Section 15301 - Existing Facilities.
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RESOLUTION NO. 13-204
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING A DETERMINATION OF
PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922 - ADEEB
HATTAR: A REQUEST FOR A PUBLIC CONVENIENCE OR NECESSITY
TO PERMIT THE OPERATION OF A CONVENIENCE/LIQUOR STORE
WITH A TYPE 21 OFF-SALE GENERAL LICENSE IN AN EXISTING
TENANT SPACE OF 3,150 SQUARE FEET WITHIN AN EXISTING
SHOPPING CENTER OF 340,000 SQUARE FEET (7.8 ACRES) IN THE
NEIGHBORHOOD COMMERCIAL (NC) DISTRICT LOCATED AT THE
NORTHEAST CORNER OF BASE LINE ROAD AND CARNELIAN AVENUE;
APN: 0202-381-28.
L5. Approval to accept grant revenue in the amount of $37,562.00 awarded by the California
Emergency Management Agency (FY2013 Emergency Management Performance Grant), and
administered by the San Bernardino County Fire Department, Office of Emergency Services to
the City of Rancho Cucamonga into Account 1380000-4740 (Grant Income) for the purpose of
Emergency Management planning activities.
L6. Approval of a Resolution adopting Fiscal Year 2013/14 salary schedules for City job
classifications.
RESOLUTION NO. 13-205
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES
FOR FISCAL YEAR 2013/14, INCLUDING CITY COUNCIL BENEFITS.
L7. Accept the bids received and award and authorize the execution of the contract, including the
additive bid item, in the amount of$83,705.00, to the lowest responsive bidder, RSB Group Inc.,
and authorize the expenditure of a 10% contingency in the amount of $8,370.50, for the Left
Turn Pocket Extension on Haven Avenue at the intersection of Valencia Avenue to be funded
from Transportation Fund, Account No. 1124303-5650/1841124-0 and appropriate $18,100.00
to Account No. 1124303-5650/1841124-0 from Transportation fund balance.
L8. Release of Maintenance Guarantee Bond No. 0472455 in the amount of $80,987.59, for the
traffic signals at three locations and signal interconnect system on Foothill Boulevard from
Haven Avenue to Day Creek Boulevard, Contract No. 11-073.
L9. Request to establish a Full Time Public Works Inspector I position (Temporary) and a Part Time
Public Works Inspector I (Temporary/Seasonal) position in the Engineering Services
Department and authorize the appropriation of funding for both positions as detailed in the staff
report.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff
reports. Motion carried 5-0.
M. CITY MANAGER'S STAFF REPORT
The following items have no legal publication or posting requirements.
M1. 2013 Year in Review—City Recognitions. (Oral Report)
Michael Parmer, Management Analyst, presented information on the accomplishments in 2013.
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M2. Review and approval of the Adopt RC Program Policy and Procedures.
Donna Finch, Management Analyst I, presented the staff report.
Council Member Alexander appreciated Ms. Finch's hard work on this program. He hadn't recalled this
goal and confirmed from Ms. Finch that volunteers and donors would receive the same kind of
recognition. Council Member Alexander noted that the City's recognition of volunteers has not always
been timely and felt that the community supported recognition for the right reasons. He noted that it is
not a good time for the City to solicit money from the community.
Council Member Williams recalled several conversations about establishing this type of program. She
did not envision a large marketing campaign. This program will be presented to the community in the
event that they would like to help. Council Member Williams supported earmarking the funds to specific
projects rather than placing it in the General Fund.
Council Member Steinorth agreed that if a specific request is made it should be honored. Allowing the
contribution to be placed in the General Fund provides more flexibility to the City to allocate resources
when needed.
Mayor Pro Tem Spagnolo thanked Ms. Finch for her hard work. He concurred with supporting the
wishes of the donor.
Mayor Michael concurred, noting that it is a good program. In response to Mayor Michael, Ms. Finch
confirmed that there would be opportunities for program adjustments.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendation in the staff
reports. Motion carried 5-0.
M3. Update on Wilson Avenue Extension Project. (Oral Report)
Mark Steuer, Director of Engineering Services and Jason Welday, Traffic Engineer, presented the staff
report.
. N. COUNCIL BUSINESS
The following items have been requested by the City Council for discussion.
N1. UPDATE ON THE APPLICATION PROCESS FOR HISTORIC
PRESERVATION/PLANNING COMMISSION
Mayor Michael suggested that the City Council interview all 11 applicants on January 13, 2014. He
would narrow the field down based on the interviews and then present the finalists to the City Council
who could hold a second interview at a later date.
Council Member Steinorth inquired about the late applicant. Discussion was held regarding what time
the application was received, when the notices were placed in the newspapers, etc.
MOTION: Moved by Steinorth, seconded by Alexander to interview the 12th applicant.
Mayor Pro Tem Spagnolo indicated the importance of following the deadline. Council Member Williams
concurred. After discussion, Council Member Steinorth withdrew the motion.
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Mayor Michael noted that sample interview questions had been provided. He suggested that the
Council take time at the start of the meeting on January 13, 2014 to finalize the questions. The Council
concurred.
P2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings
that were attended.)
P3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council
Member.)
Council Member Williams reported that the Local Agency Formation Commission meeting was
cancelled. She thanked the organizers and participants of the HO HO parade.
Mayor Pro Tern Spagnolo indicated that the participants at the VTrans meeting today reviewed the
formation of a new maintenance facility. He also extended appreciation for the HO HO parade.
Mayor Michael reported that he attended the San Bernardino Association of Governments meeting
last week where the light rail extension was discussed. Mayor Michael wished everyone a Merry
Christmas and indicated that the next meeting will be on January 15, 2014.
0. IDENTIFICATION OF ITEMS FOR NEXT MEETING
No items were identified.
P. ADJOURNMENT
The meeting was adjourned at 9:38 p.m. in the memory of Lloyd W. Michael.
Respectfully submitted,
ifct -24
Debra L. McNay, MMC
Assisiant City Clerk/Records Manager
Approved: January 15, 2014
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