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HomeMy WebLinkAbout2013/02/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, February 7, 2013, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. by President Hairston. Present were Members Amsler, Coberly and Temkin. Also present were: Lori Sassoon,Deputy City Manager for Administrative Services,Robert Karatsu, Library Director,Michelle Perera,Assistant Library Director,Renee Tobin,Principal Librarian,Cara Vera, Senior Librarian,Karye Hood,Reference Services Coordinator,Carol Durkel,Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B 1. Approval of Minutes: December 6, 2012 and January 3, 2013. MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). ****** C. ANNOUNCEMENTS/PRESENTATIONS Cl. Update regarding Landscape Maintenance District 2. Presentation by Deputy City Manager for Administrative Services Lori Sassoon. Deputy City Manager for Administrative Services Lori Sassoon presented an oral update on Landscape Maintenance District 2 to the Board. C2. Active Shooter Response. Presentation by Lt. Danielle Boldt, Rancho Cucamonga Police Department. In place of Lt. Danielle Boldt, Sgt. Mike Kleczko presented an oral presentation on the Rancho Cucamonga Police Department's Active Shooter Response. C3. Request by Mr. Frank Atry for review of library policies. Mr. Frank Atry of 617 E.Arrow Highway,Upland,CA 91786 presented to the Library Board a list of items that he felt had not been taken care of by Library staff. 1. Noise level in the Technology Center. 2. Why is the temperature in the Technology Center set so low? Library Board Minutes February 7, 2013 Page 2 3. The computers for the public in the Technology Center are old. They are too slow. 4. Funding—unavailable to replace computers due to salaries for Library staff and City Manager. 5. Internet Band Width— speed with which you download. 6. The source of Library Funding. 7. Does the Library Board approve the Library budget? President Hairston thanked Mr. Frank Atry for coming and discussing the items with the Board. She stated that items could be put on future agendas if the Board felt further action was warranted. D. LIBRARY DIRECTOR'S STAFF REPORTS DE Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Assistant Library Director Michelle Perera stated that the State Library is repositioning their Early Learning Initiative and that includes their interest in the Play and Learn IslandsTM. The pitch process included seventeen(17)libraries that"pitched"for Play and Learn IslandsTM. All seventeen pitches were awarded state grants. Michelle Perera, Assistant Library Director, presented an oral update to the Members on the Staff Innovation Fund "Pilot" Project with the State Library. The amount of the grant award from the State Library is $167,000. President Hairston stated that this is exciting. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. Robert Karatsu, Library Director, stated that there will not be Telethon in April due to scheduling issues with the production company. Member Coberly asked about the projected media rentals. Library Board Minutes February 7, 2013 Page 3 Library Director Karatsu stated that the DVD format is starting to decline. He stated that staff is looking into this issue. Member Amsler stated that Upland and Ontario Public Libraries are now offering Passport services. D3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that the past couple of months have been very busy. The children's division has changed the storytimes. Staff has added one new toddler time each week and eliminated one pre-school storytime each week. A total of eighteen(18)storytimes are offered each week at the Libraries in Rancho Cucamonga. Principal Librarian Renee Tobin stated that staff is working on the Summer Reading Program. This year the Library will be partnering with the Community Services Department. The Kick-off will be on Thursday, May 23, from 5 to 8 p.m. at Central Park. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that January was a busy month for Passports with 111 applications being processed. Reference Services Coordinator Karye Hood reviewed the Live and Learn program series with the Members. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, reviewed the Big Read kick-off event with the Board. She stated that there were over 350 attendees. She presented an oral report on the Black History Cultural Arts Night event which would be Friday, February 8, starting at 7 p.m. Staff has tickets for anyone that would like to attend. E. BOARD BUSINESS El. Upcoming CALTAC Workshop on March 2, 2013. Library Director Karatsu reviewed the CALTAC Workshop with the Board. Members Amsler and Coberly stated they would like to attend. E2. Discussion of 2012/2015 Library Strategic Services Plan(SSP). Discussion led by President Hairston and staff. Library Board Minutes February 7, 2013 Page 4 President Hairston asked for this item to be held over to the next meeting. E3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amsler presented an oral update on the Library Foundation Board meeting held on Monday. ****** F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. 2013 Strategic Services Plan(SSP) F2. CALTAC Workshop on March 2, 2013 ****** G. PUBLIC COMMUNICATIONS There were none. ****** H. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by President Hairston. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 8 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 7, 2013