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HomeMy WebLinkAbout2013/05/02 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, May 2, 2013, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. by President Hairston. Present were Members Amsler, Coberly and Hairston. Also present were: Bill Wittkopf,Public Works Services Director,Robert Karatsu,Library Director, Michelle Perera, Assistant Library Director, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. ANNOUNCEMENTS AND PRESENTATIONS BE Presentation on LMD2 by Lori Sassoon, Deputy City Manager/Administrative Services. Bill Wittkopf, Public Works Services Director, stated that in the absence of Lori Sassoon, Deputy City Manager/Administrative Services, he would be presenting a PowerPoint Presentation on the Victoria Neighborhood Parks and Landscape District. C. CONSENT CALENDAR Cl. Approval of Minutes: March 7 and April 4, 2013. MOTION: Moved by President Hairston to approve the minutes, seconded by Member Amsler. Motion carried 3-0-2 (with Haddon and Temkin absent). Member Haddon arrived at 6:18 p.m. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS Dl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Board Minutes May 2, 2013 Page 2 Assistant Library Director Perera presented a PowerPoint Presentation to the Members regarding the 2013 National Medal Award for Museums and Libraries. Michelle Perera, Assistant Library Director, stated that on Friday, May 24, the Libraries would be closed for Staff Development Day. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. D3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Karye Hood, Reference Services Coordinator, stated that in the absence of Renee Tobin, Principal Librarian, she would be presenting an update on Children's Services. Reference Services Coordinator Hood stated that on Friday,May 10,the Back to Basics Graduation would be held at 5 p.m. at the Biane Library. County Supervisor Janice Rutherford would be the keynote speaker. There will be approximately 75 to 100 students graduating. Karye Hood, Reference Services, stated that on Thursday, May 23, Summer in the City will be held at Central Park from 4 to 8 p.m. The Library will be partnering with Community Services Department. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, reviewed the five(5)computer classes scheduled for May at the Archibald Library D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that the passport revenue for the month of March was over $14,000. Approximately, 45 passport appointments were scheduled each week at each location. In addition, there were approximately 35 to 40 phone calls returned each day. Senior Librarian Vera reviewed the Earth Day Events with the Members. She stated that also on Friday, May 10, at the Biane Library, Local History Cultural Arts Night would be held from 7 to 9 p.m. She reviewed the event with the members. Library Board Minutes May 2, 2013 Page 3 Cara Vera, Senior Librarian, reviewed the upcoming outreach event Cinco de Mayo which will be held in Old Town Park. The Library will have a booth with activities. E. BOARD BUSINESS El. Review of revised Technology Center Policy. Revised policy attached. Library Director Karatsu reviewed the background on the Technology Center Policy. President Hairston suggested moving or grouping the subjects together in the policy. She also suggested the headers to be clearer. Such as Minors, Use Policy and Third Party or Costs. Members Amsler suggested recognizing the end user of the policy. E2. Discussion of proposed Financial Literacy program. Senior Librarian Vera reviewed the steps that the Library staff was doing for Money Smart Week Awareness of Literacy with the Members. She stated that the first step was the Library celebrating Money Smart Week, April 20 to the 27. Incorporating in the computer labs were two workshops. The first one, Couponing and the second one, Career and Job Searching Workshop. The second is planning workshops with the Live and Learn Programming. The third will be planning more technology classes with applications for Personal Finance and raising awareness with resources that are available on the web. President Hairston requested library staff to forward the information on workshops and classes to the members. E3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) President Hairston stated that The Black and White Gala will be held this Friday at Central Park. The fundraiser will be for Homebound Seniors. Member Amsler reviewed the Tour de Fork fundraiser with the Members. Library Foundation Members are selling tickets. The event will be on Thursday, June 20, at Victoria Gardens. Member Amsler stated that the Telethon is being delayed until March ls` and 2"d, 2014. ****** Library Board Minutes May 2, 2013 Page 4 F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Technology Center Policy. F2. Demographics of Rancho Cucamonga. G. PUBLIC COMMUNICATIONS There were none. H. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by President Hairston. Motion carried 4-0-1 (with Temkin absent). The meeting adjourned at 7:08 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: June 6, 2013