HomeMy WebLinkAbout2013/09/05 - Agenda Packet - Library Board of Trustees _c,T,.3 ,
si,..,.1.5,-,,, ,4,, ,
e
LIBRARY BOARD OF TRUSTEES
i.
T I
V1ef. t v4
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
6 p.m.
September 5, 2013
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Council Members
L. Dennis Michael, Mayor
Sam Spagnolo, Mayor Pro Tern
William J. Alexander, Council Member
Marc Steinorth, Council Member
Diane Williams, Council Member
***
Board Members
Janet Temkin, President
Robert Coberly, President Pro Tem
Jackie Amster, Member
Scott Haddon, Member
Luella G. Hairston, Esq. Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
r a9, a043 , at /02 n cod , I posted a true and correct copy of
the Library Board of Trustees meeting agenda dated Sept, S, ao/3 to be
held in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on S , at Rancho Cucamonga.
City of Rancho Cucamonga
By: V lam- ,>dci.�.tc-o"
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
`-
� LIBRARY BOARD OF TRUSTEES AGENDA
' 1
1 SEPTEMBER 5, 2013
RANCHO
CUCAMONGA
A. CALL TO ORDER
•
1. Roll Call: Amsler , Coberly , Haddon ,
Hairston and Temkin
B. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to-five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: August 1, 2013.
D. LIBRARY DIRECTOR'S STAFF REPORTS I
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of Library statistics. Oral report by Robert
Karatsu, Library Director.
1
Is LIBRARY BOARD OF TRUSTEES AGENDA
L-�• J SEPTEMBER 5, 2013 2
RANCHO
CUCAMONGA
2. Budget Report: Report presented by Robert Karatsu, Library
Director.
3. Children's Services: Oral update by Renee Tobin, Library Services
Manager.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian
E. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Report on Staff Innovation Fund2 projects. Oral report by Michelle
Perera, Assistant Library Director and staff.
2. Approval of FY 2013-14 Holiday Calendar(attached).
3. Board announcements. (Comments to be limited to 5 minutes per
Board Member.)
4. Presentation on Healthy RC Strategic Planning. (Moving to Tri-
Communities Room for presentation.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday,
August 29, 2013, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
2
STAFF REPOR T 0.08.11\-\..
LIBRARY SERVICES DEPARTMENT
}
RANCHO
Date: September 5, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the regular meeting of August 1, 2013.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and
compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
min
Robert Karatsu
Library Director
3
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday,August 1,2013,in the
Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members
Amsler, Coberly, Hairston and Temkin.
Also present were: Robert Karatsu,Library Director,Debra McNay,Assistant City Clerk, Michelle
Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian,
Karye Hood, Reference Services Coordinator,Carol Durkel,Office Specialist II and Vivian Garcia,
Administrative Secretary.
B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
B1. Administration of Oath of Office — Oath of Office will be administered to re-appointees
Jackie Amster, Robert Coberly, Luella G. Hairston and Janet Temkin by Assistant City Clerk Debra
McNay.
Assistant City Clerk Debra McNay administered the Oath of Office to Jackie Amsler, Robert
Coberly, Luella G. Hairston and Janet Temkin.
******
C. ELECTION OF BOARD OFFICERS
CI. Election of Officers for FY 2013-2014 as mandated by Library Board of Trustees By-Laws.
Presided over by Luella Hairston, Library Board President.
President 1-lairston stated that it has been an honor and privilege to serve as President on the Library
Board of Trustees. She stated that she would like to nominate Member Janet Temkin as President.
MOTION: Moved by Member Hairston to elect Member Temkin as President,seconded by Member
Amster. Motion carried 4-0-1 (with Haddon absent).
Robert Karatsu, Library Director,presented Member Hairston with a gavel and thanked her on behalf
of Library staff for her service as President of the Library Board of Trustees.
Library Director Karatsu asked President Temkin at this point to run the meeting.
President Temkin asked the Members if any were interested in being the President Pro Tern.
4
Library Board Minutes
August 1, 2013
Page 2
Member Hairston stated she was interested.
Member Coberly stated he was interested.
Member Hairston stated she would remove her name at this time in deference to the seniority of
Member Coberly.
MOTION: Moved by Member Hairston to elect Member Coberly as President Pro Tern, seconded
by Member Amsler. Motion carried 4-0-1 (with Haddon absent).
******
D. CONSENT CALENDAR
Dl. Approval of Minutes: June 6 and July 4, 2013.
MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Coberly.
Motion carried 4-0-1 (with Haddon absent).
Member Haddon arrived at 612 p.m.
******
E. LIBRARY DIRECTOR'S STAFF REPORTS
El. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director.
Library Director Karatsu stated Library staff had been involved in presentations at School Board
Meetings and different organizations regarding the Rancho Cucamonga Public Library receiving the
2013 National Medal Award.
Robert Karatsu, Library Director,stated that Senator Bill Emmerson in July presented a proclamation
to Library staff at the Archibald Library regarding the 2013 National Medal Award.
Library Director Karatsu stated on Monday evening, September 16, the 2013 Board and
Commissioners Recognition Event will be held at Central Park.
5
Library Board Minutes
August 1, 2013
Page 3
Robert Karatsu,Library Director, stated that the CLA Conference will be held in November in Long
Beach. 1-le asked if Members were interested to please let staff know. Early Bird registration is due
prior to the end of August.
Assistant Library Director Perera reviewed the Grants the Library has received in the last couple of
months with the Board.
1. Digital Literacy Evaluation Project from the State of California for $90,892.
2. Pop-Up RC Grant from the State of California for $85,000.
3. Staff Innovation Fund— Statewide Pilot from the State of California for $168,000.
4. Moving Forward: Workforce Technology Skills Grant from Edison for $5,000.
5. Southern California Gas Company for $1,000
6. Dollar General Literacy Foundation Grant for B2B for $1,000.
7. Literacy Services Grant from the State of California for $10,000.
8. CDBG Grant from the City of Rancho Cucamonga for $7,990.
Michelle Perera, Assistant Library Director, stated that Library staff with funds available from the
SIF Grant were able to submit and had been approved the following four(4) mini grants.
1. Developmental Storytime Project.
2. STEM Education: Computer Programming.
3. Teens @ RCPL: Creating a Teen Services Plan.
4. Live& Learn— Health & Wellness.
Library staff will present oral updates on their grants to the Library Board Members.
Assistant Library Director Perera presented an oral report to the Members on the current job
openings for the Rancho Cucamonga Public Library.
b. Review of Library statistics. Oral report by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the Library statistics with the Members.
E2. Budget Report: Report presented by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the end of fiscal year 2012-2013 budget with the Board.
E3. Children's Services: Oral update by Renee Tobin, Library Services Manager.
6
Library Board Minutes
August 1, 2013
Page 4
Renee Tobin, Library Services Manager, stated tomorrow night, Friday, August 2, would be the
Finale for the Summer Reading Program. She stated that over 4,600 children had participated in the
program. She invited the Members to stop by between 6 and 8 p.m. at the Cultural Center to enjoy
the event.
Library Services Manager Tobin stated that next Tuesday evening, August 6, from 6 to 9 p.m. the
Bookmobile would be participating in the National Night Out.
E4. Archibald Library: Oral update by Karye 1-food, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated that the Teen Summer Reading Program had
ended their program with an event last Friday, July 26, from 6 to 9 p.m. She stated there were over
200 sign-ups for the program.
E5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, stated that over 200 had signed up for the Adult Summer Reading
Program. There were over 500 book reviews written by the readers. She reviewed the programs that
were held over the summer with the Members. She stated that the Food Drive had almost reached
their goal of 2,000 items. The food will be donated to the Family Resource Center on Arrow
Highway. Other libraries throughout the state of California are also participating in the Food Drive.
President Temkin thanked library staff for all of their hard work.
F. BOARD BUSINESS
Fl. Review of Library Budget for FY 2013-14. Budget attached.
Library Director Karatsu reviewed the Budget for fiscal year 2013/2014 with the Members.
F2. Discussion of Strategic Services Plan for 2014. Oral presentation by Robert Karatsu,Library
Director.
Robert Karatsu, Library Director, stated that within the next two months, Library staff will be
updating the Strategic Services Plan for 2014. Library staff will bring the SSP plan to the Board at
their October meeting.
F3. Board announcements. (Comments to be limited to 5 minutes per Board Member.)
7
Library Board Minutes
August 1, 2013
Page 5
Member Amsler stated that the Library Foundation Board will be having a Strategic Planning
Workshop on Saturday, August 24 and Saturday, September 21.
Member Hairston stated that she enjoyed the new Grapevine with the impressive photos of Library
Staff. The articles made her swell with pride.
G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
Gl. Brainstorming Sessions to be held in December— Dates
******
H. PUBLIC COMMUNICATIONS
None were received.
******
I. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn,seconded by Member Amsler. Motion carried 5-
0. The meeting adjourned at 7 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
8
•
STAFF REPORT is Hs
LtiALIBRARY SERVICES DEPARTMENT
RANCHO
Date: September 5, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for July.
FISCAL IMPACT
None.
Respectfully submitted,
—
Robert Karatsu
Library Director
9
COMBINED STATISTICS Jul-13 Jul-12 FY 2013/14 FY 2012/13
Days Open 56 55 56 636
Items Borrowed(AR,BL,BKM) 96,332 100,059 96,332 1,107,337
Average Daily 1,720 1,819 1,720 1,741
%Change -4% -91%
Patrons Registered(AR,BL,BKM) 1,088 1,035 1,088 12,332
Average Daily 19 19 19 19
%Change 5% -91%
Information Questions 12,736 13,483 17,615 162,922
Average Daily 227 245 315 256
%Change -6% -89%
Library Visitors 40,499 51,781 40,499 556,397
Average Daily 723 941 723 875
%Change -22% -93% .
•
Children's Programs 3,797 3,163 3,797 36,640
#of Sessions 75 70 75 788
Aver.Per session 51 45 51 46
%Change 20% -90%
Items Classified 3,447 2,454 3,447 21,957
%Change 40% -84%
Volunteer Hours 115 1,329 115 8,517
%Change -91% -99%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 6,559 7,019 6,559 82,132
%Change -7% -92%
Technology Questions 2,993 3,111 2,993 46,787
%Change -4% -94%
Programs/Classes Attendance 187 127 313 1,481
#of Sessions 10 8 16 95
Aver.per session 19 16 20 16
ADULT SERVICES
Information Questions 5,490 5,242 5,490 62,193
Average Daily 98 95 98 98
%Change 5% -91%
Programs/Classes Attendance 94 64 94 548
#of Sessions 7 7 7 51
Aver.per session 13 9 13 11
Teen Programs 95 109 95 460
#of Sessions 5 7 5 22
Aver.per session 19 16 19 21
Tours/Group Visits Attendance 14 12 14 867
10
#of Sessions 1 1 1 20
Aver.per session 14 0 14 43
CHILDRENS SERVICES
Information Questions 4,253 5,130 9,132 53,942
Average Daily 76 93 163 85
%Change -17% -83%
Bouncing Babies! 302 269 302 3,792
#of Sessions 10 9 10 112
Aver. Per session 30 30 30 34
Toddler Time 236 164 236 3,118
#of Sessions 11 6 11 105
Aver.Per session 21 27 21 30
Preschool Storytime Attendance 199 248 199 3,347
#of Sessions 10 12 10 139
Aver.per session 20 21 20 24
Afterschool Storytime Attendance 0 0 0 1,920
#of Sessions 0 0 0 68
Aver.per session
Family Storytime Attendance 827 726 827 10,162
#of Sessions 31 31 31 295
Aver.per session 27 23 27 34
Special Events Program Attendance 2,233 1,756 2,233 13,758
#of Sessions 13 • 12 13 62
Aver.per session 172 146 172 222
Group Visits to Library Attendance 0 0 0 1,382
#of Sessions 0 0 0 27
Aver.per session
•
11
ARCHIBALD Jul-13 Jul-12 FY 2013114 FY 2012/13
Days Open 30 30 30 341
Items Borrowed(Incl.renewals) 45,408 46,273 45,408 537,098
Average Daily 1,514 1,542 1,514 1,575
%Change -2% -92%
Patrons Registered 459 501 459 5,933
Average Daily 15 17 15 17
%Change -8% -92%
Information Questions 5,609 6,165 10,488 73,026
Average Daily 187 206 350 214
%Change -9% -86%
Library Visitors 13,983 25,917 13,983 275,218
Average Daily 466 864 466 807
%Change -46% -95%
Children's Programs 1,091 956 1,091 9,628
#of Sessions 27 20 27 293
Aver.Per session 40 48 40 33
%Change ' 14% -91% •
Items Classified 2,318 1,705 2,318 12,715
%Change 36% -82%
Volunteer Hours 518 0 2,195
%Change -100% -100%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 4,048 4,227 4,048 49,496
%Change -4% -92%
Technology Questions 1,249 1,524 1,249 16,689
%Change -18% -93%
Programs/Classes Attendance 73 36 73 432
it of Sessions 5 4 5 43
Aver.per session 15 9 15 10
ADULT SERVICES
Information Questions 2,272 2,253 2,272 26,611
Average Daily 76 75 76 78
%Change 1% -91%
Programs/Classes Attendance 32 18 32 212
#of Sessions 3 3 3 23
Aver.per session 11 6 11 9
Teen Programs 64 34 64 167
#of Sessions 3 3 3 8
Aver.per session 21 11 21 21
Tours/Group Visits Attendance 0 0 0 32
#of Sessions 0 0 0 2
Aver.per session 0 0 0
CHILDRENS SERVICES
Information Questions 2,088 2,388 6,967 29,726
Average Daily 70 80 232 87
%Change -13% -77%
Bouncing Babies 96 81 96 1,391
#of Sessions 4 3 4 44
Aver.Per session 24 27 24 32
Toddler Time 155 90 155 1,834
12
tt of Sessions 8 3 8 67
Aver.Per session 19 30 19 27
Preschool Storytime Attendance 64 131 64 1,468
#of Sessions 4 6 4 63
Aver.per session 16 22 16 23
Afterschool Storytime Attendance 0 0 0 836
#of Sessions 0 0 0 34
Aver.per session 0 0 #DIV/0! 25
Family Storytime Attendance 143 153 143 1,874
#of Sessions 4 4 4 50
Aver,per session 36 38 36 37
Special Events Program Attendance 633 501 633 2,225
#of Sessions 7 4 7 35
Aver.per session 90 125 90 64
Group Visits to Library Attendance 0 0 0 127
#of Sessions 0 0 0 6
Aver.per session 0 #DIV/0! 21
13
■
BIANE Jul-13 Jul-12 FY 2013114 FY 2012/13
Days Open 26 25 26 295
Items Borrowed 48,484 49,123 48,484 504,150
Average Daily 1,865 1,965 1,865 1,709
%Change -1% -90%
Patrons Registered 629 527 629 5,667
Average Daily 24 21 24 19
%Change 19% -89%
Information Questions 7,127 7,318 7,127 89,896
Average Daily 274 293 274 305
•
%Change -3% -92%
Library Visitors 26,516 25,864 26,516 281,179
Average Daily 1,020 1,035 1,020 953
%Change 3% . •• -91%
Children's Programs 2,706 2,207 2,706 26,469
#of Sessions 48 50 48 488
Aver.Per session 56 44 56 54
%Change 23% -90%
Items Classified 1,129 749 1,129 9,242
%Change 51% -88%
Volunteer Hours 576 0 2,352
^/Change -100% -100%
TECHNOLOGY CENTER SERVICES -
Computer Use Sessions 2,511 2,792 2,511 32,636
%Change -10% -92%
Technology Questions 1,744 1,587 1,744 30,098
%Change 10% -94%
Programs/Classes Attendance 114 91 240 1,049
#of Sessions 5 4 11 52
Aver,per session 23 23 22 20
ADULT SERVICES
Information Questions 3,218 2,989 3,218 35,582
Average Daily 124 120 124 121
%Change 8% -91%
•
Programs/Classes Attendance 62 46 62 336
#of Sessions 4 4 4 28
Aver.per session 16 12 16 12
Teen Programs 31 75 31 293
#of Sessions 2 4 2 14
Aver.per session 16 19 16 21
14
Tours/Group Visits Attendance 14 12 14 835
#of Sessions 1 1 1 18
Aver.per session 14 12 14 0
CHILDRENS SERVICES
Information Questions 2,165 2,742 2,165 24,216
Average Daily 83 110 83 82
%Change -21% -91%
Bouncing Babies! 206 188 206 2,401
#of Sessions 6 6 6 68
Aver.Per session 34 31 34 35
Toddler Time 81 74 81 1,284
#of Sessions 3 3 3 38
Aver. Per session 27 25 27 34
'Preschool Storytime Attendance 135 • ' 117 135 1,879
#of Sessions 6 6 6 76
Aver.per session 23 20 23 25
Afterschool Storytime Attendance 0 0 0 1,084
#of Sessions 0 0 0 34
Aver.per session 0 0 #DIV/0! 32
Family Storytime Attendance 684 573 684 8,288
#of Sessions 27 27 27 245 .
Aver.per session 25 21 25 34
Special Events Program Attendance 1,600 1,255 1,600 11,533
#of Sessions 6 8 6 27
Aver.per session 267 157 267 427
Group Visits to Library Attendance 0 0 0 1,255
#of Sessions 0 0 0 21
Aver.per session 0 0 #DIV/0! 60
15
•
SERVICES&OUTREACH Jul-13 Jul-12 FY 2013/14 FY 2012/13
BOOKMOBILE
Items Borrowed(incl.renewals) 2,440 4,663 2,440 66,089
%Change -48% -96%
Patrons Registered 0 7 0 732
ADULT LITERACY SERVICES
Tutor Teams Matched 56 52 56 727
%Change 8% -92%
Learners Waiting 5 4 5 55
%Change 25% -91%
Families for Literacy Participants 0 0 0 0
Computer Literacy Participants 30 77 30 872
Storynite 0 0 0 0
Volunteer Hours 115 235 115 2,530
BACK 2 BASICS ARCHIBALD .
#of Students 0 0 0 302
#of Sessions 0 0 0 593
#of Volunteer Hours 0 0 0 665
Special Program Att. 0 0 0 122 .
#of Sessions 0 0 0 3
Aver.Per session 0 0
BACK 2 BASICS BIANE
#of Students 0 0 0 334
#of Sessions 0 0 0 680
#of Volunteer Hours 0 0 0 776
Special Program Att. 0 0 0 421
#of Sessions 0 0 0 4
Aver.Per session 0 0 #DIV/0! 105
SCHOOL 8 COMMUNITY OUTREACH 279 177 279 6,816
#of Visits 3 4 3 26
VIRTUAL LIBRARY SERVICES
Searches 5,896 6,842 5,896 140,297
Retrievals 128,586 170,212 128,586 1,714,374
Remote Access 771 462 771 16,935
Tutor.Com Use 65 123 65 2,509
Home Access 65 123 65 2,509
In-Library Use 0 0 0 0
Digital Books 1,945 1,474 1,945 19,033
Audio Downloads 654 555 654 6,826
eBook Downloads 1,291 919 1,291 11,662
Website Hits 50,333 39,811 50,333 480,569
HOMEBOUND SERVICES
Patrons Served 18 18 18 232
Materials Loaned 147 123 147 1,957
Visitor Hours Volunteered 12 7 12 149
16
STAFF REPORT
LIBRARY SERVICES DEPARTMENT \-1
RANCHO
Date: September 5, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2013/2014 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
•
Respectfully submitted,
Robert Karatsu
Library Director
17
Schedule A
TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Jul-13
01-Jul $851.99 $319.44 $0.00 $0.00 $248.00
02-Jul $681.66 $402.44 $0.00 $8.00 $263.00
03-Jul $708.95 $415.10 $0.00 $81.00 $148.00
04-Jul $0.00 $0.00 $0.00 $0.00 $0.00
05-Jul $411.90 $360.16 $0.00 $155.00 $74.00
06-Jul $415.41 $332.38 $0.00 $0.00 $359.00
07-Jul $196.65 $104.74 $0.00 $0.00 $151.00
08-Jul $695.61 $421.35 $0.00 $34.50 $114.00
09-Jul $940.61 $339.12 $0.00 $28.25 $209.00
10-Jul $838.25 $390.63 $5.50 $0.00 $273.00
11-Jul $669.60 $365.41 $0.00 $0.00 $136.00
12-Jul $461.55 $296.34 $0.00 $122.00 $111.00
13-Jul $458.59 $303.49 $0.00 $0.00 $423.00
14-Jul $133.00 $132.62 $3.00 $0.00 $0.00
15-Jul $883.01 $367.17 $3.00 $54.00 $248.00
16-Jul $729.28 $418.58 $0.00 $0.00 $251.00
17-Jul $510.79 $320.52 $0.00 $281.00 $222.00
• 18-Jul $508.47 • $334.79 $0.00 • $389.50 $25.00
19-Jul $390.24 $296.30 $6.00 $73.05 $112.00
20-Jul $410.90 $307.65 $0.00 $164.00 $338.00
21-Jul $211.79 $91.24 $0.00 $0.00 $0.00
22-Jul $569.52 $344.96 $50.00 $0.00 $124.00
23-Jul $695.30 $367.62 $6.00 $21.25 $185.00
24-Jul $569.55 $339.72 $0.00 $0.00 $161.00
25-Jul $562.06 $377.95 $3.00 $4.00 $211.00
26-Jul $356.23 $333.84 $6.00 $211.00 $237.00
27-Jul $455.56 $244.40 $60.00 $0.00 $533.00
28-Jul $101.95 $100.23 $0.00 $0.00 $74.00
29-Jul $633.51 $316.71 $6.00 $32.00 $309.00
30-Jul $541.94 $305.82 $6.90 $13.80 $124.00
31-Jul $355.98 $316.41 $0.00 $14.00 $115.00
TOTALS: • $15,949.85 $9,367.13 $155.40 $1,686.35 $5,663.00
July 2012 TOTALS $ 16,368.21 $9,872.12 $110.70 $1,593.45 $2,783.00
18
ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Jul-13
01-Jul $438.42 $138.70 $0.00 $0.00 $87.00
02-Jul $294.49 $214.88 $0.00 $8.00 $201.00
03-Jul $284.23 $194.72 $0.00 $0.00 $37.00
04-Jul $0.00 $0.00 $0.00 $0.00 $0.00
05-Jul $136.30 $131.92 $0.00 $155.00 $0.00
06-Jul $153.05 $158.09 $0.00 $0.00 $112.00
07-Jul $196.65 $104.74 $0.00 $0.00 $151.00
08-Jul $303.17 $178.30 $0.00 $34.50 $37.00
09-Jul $562.83 $169.19 $0.00 $28.25 $37.00
10-Jul $464.42 $183.45 $3.00 $0.00 $75.00
11-Jul $262.82 $208.93 $0.00 $0.00 $62.00
12-Jul $177.80 $134.29 $0.00 $122.00 $111.00
13-Jul $242.19 $116.23 $0.00 $0.00 $137.00
14-Jul $133.00 $132.62 $3.00 $0.00 $0.00
15-Jul $397.64 $195.85 $3.00 $54.00 $62.00
16-Jul $280.65 $175.92 $0.00 $0.00 $77.00
17-Jul $273.89 $152.98 $0.00 $0.00 $123.00
18-Jul $169.30 $140.54 $0.00 $0.00 $25.00
19-Jul $182.50 $120.37 $0.00 $73.05 $87.00
20-Jul $240.30 $121.54 $0.00 $15.00 $164.00
21-Jul $211.79 $91.24 $0.00 $0.00 $0.00
22-Jul $293.83 $162.75 $50.00 $0.00 $62.00
23-Jul $297.74 $157.66 $6.00 $21.25 $0.00
24-Jul $206.05 $184.49 $0.00 $0.00 $124.00
25-Jul $315.91 $179.20 $3.00 $4.00 $136.00
26-Jul $131.78 $163.63 $0.00 $211.00 $100.00
27-Jul $209.65 $88.42 $60.00 $0.00 $175.00
28-Jul $101.95 $100.23 $0.00 $0.00 $74.00
29-Jul $245.34 $150.44 $3.00 $32.00 $136.00
30-Jul $299.79 $114.38 $6.00 . $13.80 $25.00
31-Jul $220.94 $122.45 $0.00 $14.00 $90.00
TOTALS: $7,728.42 $4,488.15 $137.00 $785.85 $2,507.00
July 2012 TOTALS $7,554.71 $4,955.83 $95.70 $900.05 $0.00
19
BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT 8 FEES RENTALS SERV.
Jul-13
01-Jul $413.57 $180.74 $0.00 $0.00 $161.00
02-Jul $387.17 $187.56 $0.00 $0.00 $62.00
03-Jul $424.72 $220.38 $0.00 $81.00 $111.00
04-Jul $0.00 $0.00 $0.00 $0.00 $0.00
05-Jul $275.60 $228.24 $0.00 $0.00 $74.00
06-Jul $262.36 $174.29 $0.00 $0.00 $247.00
07-Jul $0.00 $0.00 $0.00 $0.00 $0.00
08-Jul $392.44 $243.05 $0.00 $0.00 $77.00
09-Jul $377.78 $169.93 $0.00 $0.00 $172.00
10-Jul $373.83 $207.18 $2.50 $0.00 $198.00
11-Jul $406.78 $156.48 $0.00 $0.00 $74.00
12-Jul $283.75 $162.05 $0.00 $0.00 $0.00
13-Jul $216.40 $187.26 $0.00 $0.00 $286.00
14-Jul $0.00 $0.00 $0.00 $0.00 $0.00
15-Jul $485.37 $171.32 $0.00 $0.00 $186.00
16-Jul $448.63 $242.66 $0.00 $0.00 $174.00
17-Jul $236.90 $167.54 $0.00 $281.00 $99.00
• 18-Jul $339.17 $194.25 $0.00 $389.50 $0.00
19-Jul $207.74 $175.93 $6.00 $0.00 $25.00
20-Jul $170.60 $186.11 $0.00 $149.00 $174.00
21-Jul $0.00 $0.00 $0.00 $0.00 $0.00
22-Jul $275.69 $182.21 $0.00 $0.00 $62.00
23-Jul $397.56 $209.96 $0.00 $0.00 $185.00
24-Jul $363.50 $155.23 $0.00 $0.00 $37.00
25-Jul $246.15 $198.75 $0.00 $0.00 • $75.00
26-Jul $224.45 $170.21 $6.00 $0.00 $137.00
27-Jul $245.91 $155.98 $0.00 $0.00 $358.00
28-Jul $0.00 $0.00 $0.00 $0.00 $0.00
29-Jul $388.17 $166.27 $3.00 $0.00 $173.00
30-Jul $242.15 $191.44 $0.90 $0.00 $99.00
31-Jul $135.04 $193.96 $0.00 $0.00 $25.00
TOTALS: $8,221.43 $4,878.98 $0100 $900.50 $3,271.00
July 2012 TOTALS $8,813.50 $4,916.29 $15.00 $693.40 $3,068.00
20
Schedule B
BALANCE SHEET
Thru July 2013
FY 2013/2014
Revenues Earned Projected Loss/Gain
Fines & Fees $15,985 $14,583 $1,402 9.6%
Media Rentals $9,367 $10,000 ($633) -6.3%
Sales/Services Fees $82 $67 $15 22.4%
Passport Services $5,815 $6,250 ($435) -7.0%
Private Contributions $0 $10,000 ($10,000) -100.0%
Totals: $31,249 $40,900 ($9,651) -23.6%
*Balance for
Year through June 2013 ($9,651)
21
•
Schedule C
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2014 GL Budget to Actual with Encumbrances
Report Date Jul 2013
Remaining
Object Description Budget MTD Actua YTD Actua Encumbrance Balance %
Expense Accounts
Key: 1290601 - Library Fund
5000 Regular Salaries 310,940.00 11,650.61 11,650.61 0.00 299,289.39 96.25
5030 Fringe Benefits 139,940.00 139,940.02 139,940.02 0.00 -0.02 -0.00
5100 Travel and Meetings 11,000.00 340.60 340.60 0.00 10,659.40 96.90
5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5105 Mileage 1,300.00 0.00 0.00 0.00 1,300.00 100.00
5150 Office Supplies& Equipment 2,000.00 249.58 249.58 0.00 1,750.42 87.52
5152 Computer Software 7,000.00 0.00 0.00 0.00 7,000.00 100.00
5160 Membership Dues 3,650.00 140.00 140.00 0.00 3,510.00 96.16
5200 Operations& Maintenance 12,000.00 -831.39 -831.39 0.00 12,831.39 106.92
5220 Cellular Technology 600.00 30.00 30.00 0.00 570.00 95.00
5300 Contract Services 113,959.64 3,222.18 3,222.18 2,930.64 107,806.82 94.60
5400 Telephone Utilities 10,000.00 1,067.23 1,067.23 0.00 8,932.77 89.32
5402 Water Utilities 4,500.00 .0.00 0.00 . 0.00 4,500.00 . 100.00
5403 Electric Utilities 70,050.00 0.00 0.00 0.00 70,050.00 100.00
5501 Admin./General Overhead 70,910.00 0.00 0.00 0.00 70,910.00 100.00
5605 Capital Outlay-Computer Equip 17,774.95 7,668.00 7,668.00 0.00 10,106.95 56.86
5703 Capital Lease Payment 2,357.66 0.00 0.00 177.66 2,180.00 92.46
Total for Org Key 1290601: 779,982.25 163,476.83 163,476.83 3,108.30 613,397.12 78.64
Key: 1290603 - Literacy Services
5000 Regular Salaries 88,860.00 1,252.71 1,252.71 0.00 87,607.29 98.59
5010 Part Time Salaries 55,890.00 1,279.42 1,279.42 0.00 54,610.58 97.71
5030 Fringe Benefits 49,790.00 48,490.02 48,490.02 0.00 1,299.98 2.61
5100 Travel and Meetings 500.00 0.00 0.00 0.00 500.00 100.00
5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00
5200 Operations& Maintenance 5,000.00 64.62 64.62 0.00 4,935.38 98.70
5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00
Total for Org Key 1290603: 203,690.00 51,086.77 51,086.77 0.00 152,603.23 74.91
Key: 1290604-Bookmobile Services
5000 Regular Salaries 59,170.00 2,275.80 2,275.80 0.00 56,894.20 96.15
5010 Part Time Salaries 25,000.00 465.89 465.89 0.00 24,534.11 98.13
5030 Fringe Benefits 31,380.00 31,379.99 31,379.99 0.00 0.01 0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies& Equipment 500.00 47,88 47.88 0.00 452.12 90.42
5200 Operations& Maintenance 4,000.00 0.00 0,00 0.00 4,000.00 100.00
5220 Cellular Technology 1,010.00 0.00 0.00 0.00 1,010.00 100.00
5300 Contract Services 15,000.00 0.00 0.00 0.00 15,000.00 100.00
Total for Org Key 1290604: 136,160.00 34,169.56 34,169.56 0.00 101,990.44 74.90
Key: 1290605 - Library Board of Trustees
5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00
Key: 1290606- Archibald Library
. 5000 Regular Salaries 487,190.00 17,133.25 17,133.25 0.00 470,056.75 96.48
5010 Part Time Salaries 317,010.00 10,360.78 10,360.78 0.00 306,649.22 96.73
5030 Fringe Benefits 252,190.00 252,190.02 252,190.02 0.00 -0.02 -0.00
5100 Travel and Meetings 2,000.00 362.60 362.60 0.00 1,637.40 81.87
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
User: VGARCGA-Vivian Garcia Page: 2 Current Date: 08/29/2013
Report: GL_BA_MSTR_01_12C-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:56:40 22
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2014 GL Budget to Actual with Encumbrances
Report Date Jul 2013
Remaining
Object Description Budget MTD Aetna YTD Aetna Encumbrance Balance %
5150 Office Supplies& Equipment 7,500.00 345.51 345.51 0.00 7,154.49 95.39
5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00
5160 Membership Dues 450.00 140.00 140.00 0.00 310.00 68.88
5200 Operations& Maintenance 226,926.62 1,455.66 1,455.66 19,626.62 205,844.34 90.70
5300 Contract Services 95,162.15 1,764.00 1,764.00 5,812.15 87,586.00 92.03
5703 Capital Lease Payment 4,550.77 0.00 0.00 890.77 3,660.00 80.42
Total for Org Key 1290606: 1,395,879.54 283,751.82 283,751.82 26,329.54 1,085,798.18 77.78
Key: 1290607- Paul A. Biane Library
5000 Regular Salaries 563,150.00 21,471.95 21,471.95 0.00 541,678.05 96.18
5010 Part Time Salaries 345,140.00 10,729.21 10,729.21 0.00 334,410.79 96.89
5030 Fringe Benefits 291,790.00 291,790.02 291,790.02 0.00 -0.02 -0.00
5100 Travel and Meetings 4,000.00 165.30 165.30 0.00 3,834.70 95.86
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Office Supplies& Equipment 10,000.00 0.00 0.00 0.00 10,000.00 100.00
• 5152 Computer Software 3,000.00 • 0.00 0.00 • 0.00 3,000.00 100.00
5160 Membership Dues 800.00 0.00 0.00 0.00 800.00 100.00
5200 Operations& Maintenance 275,309.36 3,405.08 3,405.08 25,309.36 246,594.92 89.57
5207 0& M/Capital Supplies 13,000.00 1,060.97 1,060.97 0.00 11,939.03 91.83
5300 Contract Services 98,103.83 1,786.80 1,786.80 7,213.83 89,103.20 90.82
5703 Capital Lease Payment 4,061.09 0.00 0.00 401.09 3,660.00 90.12
Total for Org Key 1290607: 1,608,654.28 330,409.33 330,409.33 32,924.28 1,245,320.67 77.41
Key: 1290608-Virtual Library
5000 Regular Salaries 28,690.00 670.58 670.58 0.00 28,019.42 97.66
5030 Fringe Benefits 13,480.00 13,479.99 13,479.99 0.00 0.01 0.00
5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5200 Operations& Maintenance 97,000.00 52,526.55 52,526.55 0.00 44,473.45 45.84
5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00
Total for Org Key 1290608: 147,170.00 66,677.12 66,677.12 0.00 80,492.88 54.69
Key: 1291602- CA STATE LIBRARY
5010 Part Time Salaries 15,080.00 0.00 0.00 0.00 15,080.00 100.00
5030 Fringe Benefits 2,600.00 1,000.00 • 1,000.00 0.00 1,600.00 61.53
5100 Travel and Meetings 1,500.00 0.00 0.00 0.00 1,500.00 100.00
5152 Computer Software 6,480.00 0.00 0.00 0.00 6,480.00 100.00
5200 Operations&Maintenance 33,000.00 0.00 0.00 0.00 33,000.00 100.00
5215 0& M/Computer Equipment 24,687.00 0.00 0.00 0.00 24,687.00 100.00
5300 Contract Services 113,445.00 0.00 0.00 0.00 113,445.00 100.00
5501 Admin./General Overhead 110.00 0.00 0.00 0.00 110.00 100.00
Total for Org Key 1291602: 196,902.00 1,000.00 1,000.00 0.00 195,902.00 99.49
Key: 1292602- STAFF INNOVATIN FD(CA ST LIB)
5010 Part Time Salaries 38,050.00 0.00 0.00 0.00 38,050.00 100.00
5030 Fringe Benefits 4,990.00 790.02 790.02 0.00 4,199.98 84.16
5100 Travel and Meetings 27,500.00 0.00 0.00 0.00 27,500.00 100.00
5200 Operations& Maintenance 141,750.00 0.00 0.00 0.00 141,750.00 100.00
5300 Contract Services 10,000.00 0.00 0.00 0.00 10,000.00 100.00
5501 Admin./General Overhead 710.00 0.00 0.00 0.00 710.00 100.00
Total for Org Key 1292602: 223,000.00 790.02 790.02 0.00 222,209.98 99.64
Key: 1298601 -Calif Literacy Campaign Grant
5300 Contract Services 11.03 0.00 0.00 11.03 0.00 0.00
5501 Admin./General Overhead 920.00 0.00 0.00 0.00 920.00 100.00
User: VGARCIA-Vivian Garcia Page: 3 Current Date: 08/29/2013
Report: GL_BA_MsTR_01_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:56:40
23
RECOMMENDED LIST OF HOLIDAY CLOSURES FOR CALENDAR YEAR 2014
CURRENT PROPOSAL LAST YEAR
NEW YEAR'S DAY Close Jan. I, Wednesday Closed Jan. 1,Tuesday
(Official City Holiday)
MARTIN LUTHER KING JR.'S Close Jan. 20, Monday Closed Jan. 21, Monday
(Official City Holiday)
PRESIDENTS' DAY Close Feb. 17, Monday Closed Feb. 18, Monday
(Official City Holiday)
EASTER SUNDAY Close, April 20, Sunday Closed March 31, Sunday
(Proposed due to low usage)
INSERVICE DAY Close, May 23, Friday Close, May 24, Friday
(Proposed due to low usage)
MEMORIAL DAY (SUNDAY) Close May 25, Sunday Closed May 26, Sunday
(Proposed due to low usage)
MEMORIAL DAY Close May 26, Monday Closed May 27, Monday
(Official City Holiday)
JULY 4111 Close July 4, Friday Closed July 4, Thursday
(Official City Holiday)
LABOR DAY (SUNDAY)
(Proposed due to low usage) Close Aug. 31, Sunday Closed Sept. 1, Sunday
LABOR DAY Close Sept. 1, Monday Closed Sept. 2, Monday
(Official City Holiday)
VETERANS' DAY Close Nov. II,Tuesday Closed Nov. 11, Monday
(Official City Holiday)
THANKSGIVING Close Nov. 27, Thursday Closed Nov. 28, Thursday
(Official City Holidays) Close Nov. 28, Friday Closed Nov. 29, Friday
HOLIDAY CLOSURE Close Dec. 21, Sunday Close Dec. 22, Sunday
Re-open Dec. 29, Monday Re-open Jan. 2, Thursday
Approved:
24