Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2013/08/01 - Agenda Packet - Library Board of Trustees
.4-. (ri) LIBRARY BOARD OF TRUSTEES r Eta e AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. August 1, 2013 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member *** Board Members Luella G. Hairston, Esq. President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on 14/y as; 070/3 , at ?!'30 A144 , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated Au74.:,-- /, a0i3 to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 7 dS/ '3 , at Rancho Cucamonga. City of Rancho Lite—monga l/ L By: k" Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA fi b-y • AUGUST 1, 2013 1 RANCHO COCAMONGA IA. CALL TO ORDER 1. Roll Call: Amster , Coberly , Haddon , Hairston and Temkin . B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — Oath of Office will be administered to re-appointees Jackie Amsler, Robert Coberly, Luella G. Hairston and Janet Temkin by Assistant City Clerk Debra McNay. C. ELECTION OF BOARD OFFICERS 1. Election of Officers for FY 2013-2014 as mandated by Library Board of Trustees By-Laws. Presided over by Luella Hairston, Library Board President. ID. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: June 6 and July 4, 2013. 3 IE. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert g Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Renee Tobin, Library Services Manager. 1 • t, i LIBRARY BOARD OF TRUSTEES AGENDA it AUGUST 1, 2013 2 RANCHO CUCAb1ONGA 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian F. BOARD BUSINESS I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of Library Budget for FY 2013-14. Budget attached. 28 2. Discussion of Strategic Services Plan for 2014. Oral presentation by Robert Karatsu, Library Director. 3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. IH. PUBLIC COMMUNICATIONS I This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. II. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, July 25, 2013, seventy two (72) hours prior to the meeting per Government • Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT LIBRARY SERVICES DEPARTMENT LtYll RANCHO Date: August 1, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of June 6 and July 4, 2013. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, - 1� L Robert Karatsu Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, June 6, 2013, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Coberly, Hairston and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR BI. Approval of Minutes: May 2, 2013. MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated that the Employee of the Month for June for the City of Rancho Cucamonga is Wess Garcia. Robert Karatsu, Library Director stated that "Celebrating Our Successes" will be held on Tuesday morning, June 25, at 8 a.m. at Celebration Hall. Members are invited to attend. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. 4 Library Board Minutes June 6, 2013 Page 2 Library Director Karatsu reviewed the budget with the Board. He stated that at the next meeting the Library Budget for Fiscal Year 2013-2014 would be presented to the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that on Friday, May 10, the Back to Basics Graduation was held at the Biane Library. County Supervisor Janice Rutherford presented the commencement address. Renee Tobin,Principal Librarian,reviewed the Summer Reading kick-off program,"Summer in the City," which was held on Thursday, May 23, at Central Park from 4 to 8 p.m. Principal Librarian Tobin stated that the Play and Learn Workshops would begin next Friday,June 14, for four weeks at the Biane Library. Also to start on Friday,June 14,are the Robotic Workshops at the Archibald Library for four weeks. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that the Adult and Teen Summer Reading Program had started with the"Summer in the City" kick-off event. This coming Saturday, a Cake Pop decorating class will be held at 2 p.m. at the Archibald Library. On Saturday,July 13,at 2 p.m. a Coffee& Conversation will be held at the Biane Library with Author Robert K.Tanenbaum. Free tickets are available at the end of June. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,reviewed the events which were held at the"Summer in the City"kick- off held on May 23 at Central Park. This year part of the program is to collect food donations for eight weeks. The food will be donated to the Family Resource Center on Arrow Highway. Other libraries throughout the state of California are also participating. Senior Librarian Vera reviewed the Star Wars Day events with the Members. The event was held on Friday, May 25, at the Biane Library from 1 to 4 p.m. There were approximately 2,000 attendees. D. BOARD BUSINESS D l. Review of revised Technology Center Policy. Revised policy attached. Library Director Karatsu stated that Senior Librarian Vera took the lead for this policy. 5 Library Board Minutes June 6, 2013 Page 3 Cara Vera, Senior Librarian, reviewed the draft Technology Center Policy with the Members. She stated that changes were made along with great suggestions from President 1-Iairston. President Hairston stated she like the way the policy was arranged. She stated that she appreciated the library administration being open to suggestions. Member Temkin suggested a general statement in the beginning of the policy stating that the Patrons shall use the computer responsibly. President 1-lairston stated that is a good lead off statement. MOTION: Moved by President Hairston to approve Technology Center Policy as drafted with the addition of the general statement and purpose, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). D2. Discussion of services to specific populations. Library Director Karatsu reviewed with the Members of the Board the responses from patrons that were surveyed in the Library. Robert Karatsu, Library Director, stated that parents stated they wanted the resources for their children to succeed in school to be available at the Library. Michelle Perera, Assistant Library Director, reviewed the following demographics of the City of Rancho Cucamonga with the Members. Middle Eastern 0.7 percent Vietnamese 0.7 percent Asian Indian 1.1 percent Korean 1.3 percent Chinese 2.1 percent Filipino 3.3 percent African American 9.2 percent Hispanic 35 percent Member Amster thanked Library staff for updating the Board. Member Temkin stated that thirty-four(34)different languages are spoken in Rancho Cucamonga. D3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) 6 • Library Board Minutes June 6, 2013 Page 4 Member Temkin stated that ten(10)staff members from Cucamonga School District participated in the Play and Learn Webinar which was presented by Renee Tobin, Principal Librarian and Wess Garcia, Programming Librarian. She stated the webinar was excellent. Member Amsler encouraged the Members to participate in the Tour de Fork fundraiser. The event will be on Thursday, June 20, at Victoria Gardens. Library Director Karatsu presented a PowerPoint Presentation on the 2013 National Medal Award ceremony with the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Library Budget for Fiscal Year 2013/2014. E2. Second Floor of the Blanc Library. ****** F. PUBLIC COMMUNICATIONS There were none. G. ADJOURNMENT MOTION: Moved by President Hairston to adjourn to Thursday, August I, 2013, seconded by Member Amsler. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, July 4, 2013, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 • STAFF REPORT LIBRARY SERVICES DEPARTMENT } RANCHO Date: August 1, 2013 CIJCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for May and June. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 9 COMBINED STATISTICS May-13 May-12 _ Jun-13 Jun-12 FY 2012/13 FY 2011/12 Days Open 53 55 55 5.r.' 636 642 Items Borrowed(AR,BL,BKM) 81,758 88,813 99,656 105,005 1,107,211 1.115,102 Average Daily 1,543 1,615 1,812 1,875 1,741 1,737 Change -8% -5% -1% Patrons Registered(AR,BL,BKM) 856 972 1,127 1,310 11,936 13,146 Average Daily 16 18 20 23 19 20 Change -12% -14% -9% Information Questions 13,184 13,812 14,378 14,808 163,028 159,975 Average Daily 249 251 261 264 256 249 %Change -5% -3% 2% Library Visitors 44,635 49,682 45,488 57,861 557.999 578,793 Average Daily 842 903 827 1,033 877 902 %Change -10% -21% -4% Children's Programs 5,849 4,682 6,037 5,256 36,389 35,796 #of Sessions 62 117 93 86 782 749 Aver.Per session 1' 94 40 65 115 47 48 %Change 25% 15% 2% Items Classified 1,472 1,734 2,378 3,990 21,789 26,801 %Change -15% -40% -19% Volunteer Hours 769 539 1,401 1,425 8,524 8,640 %Change 43% -2% -1% TECHNOLOGY CENTER SERVICES Computer Use Sessions 6,377 7,847 6,388 6.977 81,516 87,461 %Change -19% -8% -7% Technology Questions 3,806 3,451 3,782 3,212 46,892 45,532 %Change 10% 18% 3% Programs/Classes Attendance 105 186 170 166 1.473 1,819 #of Sessions 10 11 9 9 95 97 Aver.per session 11 17 19 18 16 19 ADULT SERVICES Information Questions 5,221 5,896 5,842 6,121 61,865 64,052 Average Daily 99 107 106 109 97 100 %Change -11% -5% -3% Programs/Classes Attendance 36 36 83 66 546 439 1 #of Sessions 4 4 7 7 51 46 Aver. per session 9 9 12 9 11 10 Teen Programs 0 6 215 157 464 517 #of Sessions 0 2 8 8 22 35 Aver. per session 0 3 27 20 21 15 Tours/Group Visits Attendance 12 0 12 9 867 106 10 #of Sessions 1 0 1 1 20 2 Aver. per session 12 0 12 9 43 CHILDRENS SERVICES Information Questions 4,157 4,465 4,754 5,475 54,271 50,391 Average Daily 78 81 86 98 85 78 %Change -7% -13% 8% Bouncing Babies! 232 217 426 426 3,756 4,041 #of Sessions 7 7 12 12 111 111 Aver. Per session 33 31 36 36 34 36 Toddler Time 246 168 361 229 3,125 2.509 #of Sessions 9 6 12 8 104 78 Aver.Per session 27 28 30 29 30 32 Preschool Storytime Attendance 168 255 362 425 3,326 3.733 #of Sessions 7 12 12 16 139 154 Aver.per session 24 21 30 27 24 24 AfterschoolStorytimeAttendance 103 178 0 0 1,863 2,014 #of Sessions 6 6 0 0 67 63 Aver.per session 17 30 0 0 Family Storytime Attendance 631 655 1,236 983 10,221 11,214 #of Sessions 24 26 35 32 296 291 Aver.per session 26 25 35 31 35 39 Special Events Program Attendance 4,194 2,979 3,652 3,193 13,555 11,902 #of Sessions 8 6 22 18 58 46 Aver.per session 524 497 166 177 234 259 Group Visits to Library Attendance 85 0 14 9 1,355 1,372 #of Sessions 2 0 1 1 24 33 Aver.per session 0 0 0 0 11 ARCHIBALD Ma -13 May-12a FY 2012113 FY 2011112 Days Open 28 29 (0 W1 341 344 Items Borrowed(incl.renewals) 39,739 43,311 CM3,400 •8 08 536,972 519,915 Average Daily 1,419 1,493 1494 3,1W 1,575 1,511 %Change -8% 3% Patrons Registered 358 456 4W3 8. 5,537 6,318 Average Daily 13 16 Ilt 0 16 18 %Change -21% eat -12% Information Questions 5,391 6,481 (QZ'@0 1 .c 73,132 69,812 Average Daily 193 223 KR �Y! 214 203 %Change -17% 404. 5% Library Visitors 20,527 22,299 fl-V, " 45,41:9) 276,820 250,110 Average Daily 733 769 1&,c5 886 812 727 %Change -8% 1 11% Children's Programs 715 527 U, 2 9ATI 9,377 8,892 #of Sessions 21 19 It 30 287 251 Aver.Per session 34 28 f C, 33 35 %Change 36% '.0(39/., 14% Items Classified 848 898 0 Q.1997 12,547 14,922 %Change -6% 4Q7,6 -16% Volunteer Hours 87 160 609 2,202 2,271 %Change -46% cQ,4, -3% TECHNOLOGY CENTER SERVICES Computer Use Sessions 3,768 4,774 3 42 8 48,880 51,902 %Change -21% e7NG -6% Technology Questions 1,145 1,659 Y), i7 9, 11I 16,794 16,194 %Change -31% eh 4% Programs/Classes Attendance 25 50 VSI 50 424 599 #of Sessions 4 5 0 0 43 41 Aver.per session 6 10 0@3 911 10 15 ADULT SERVICES Information Questions 2,038 2,435 Q'/ a,g113 26,283 26,454 Average Daily 73 84d'2 [t1 77 77 %Change -16% dT14 -1% Programs/Classes Attendance 17 23 441 `exit 210 191 #of Sessions 2 2 9 n 23 23 Aver.per session 9 12 90 911 9 8 Teen Programs 0 1 JCU btE 171 185 #of Sessions 0 1 0 0 8 16 Aver.per session #DIV/01 1 C`-D 43 21 12 Tours/Group Visits Attendance 12 0 @3 i 32 0 #of Sessions 1 0 0 l' 2 0 Aver.per session 0 0 911 @ 0 0 CHILDRENS SERVICES Information Questions 2,208 2,387 Q4.Et) Q77*3 30,055 27,164 Average Daily 79 82 419 9,91 88 79 %Change -7% a 11% I Bouncing Babies 97 82 't1�s ii it' 1,355 1,368 #of Sessions 3 3 0 4I 43 39 Aver.Per session 32 27 ,W, W, 32 35 Toddler Time 165 89 V4 atai 1,841 1,201 12 #of Sessions 6 3 " dr '4/ 66 39 Aver.Per session 28 30 J4' `L�. 28 31 Preschool Storytime Attendance 74 114 QJ 1,447 1,927 #of Sessions 3 6 Q 0 63 76 Aver.per session 25 19 A'! L`-0' 23 25 Afterschool Storytime Attendance 57 97 © 0 779 805 #of Sessions 3 3 Q 0 33 29 Aver.per session 19 32 0 0 24 28 Family Storytime Attendance 137 145 945 so 1,933 1,799 #of Sessions 4 4 Fj g 51 45 Aver.per session 34 36 sg. 38 40 Special Events Program Attendance 185 0 MI WS 2,022 1,792 #of Sessions 2 0 O I o 31 23 Aver.per session . 93 0 i f45 65 78 Group Visits to Library Attendance 0 0 Q 0 100 49 #of Sessions 0 0 Q ? 3 4 Aver.per session #DIV/0! 0 0 0 33 12 13 May-13 May-12 Jun-13 Jun-12 FY 2012113 FY 2011!12 Days Open 25 26 25 26 295 298 Items Borrowed 38,655 42,035 50,820 54,839 504,150 537,214 Average Daily 1,546 1,617 2,033 2,109 1,709 1,803 %Change -8% : -7% -6% Patrons Registered 493 516 667 724 5,667 6,681 Average Daily 20 20. 27 28 19 22 %Change -4% -8% -15% Information Questions 7,793 7,331 8,167 8,076 89,896 90,163 Average Daily 312 282 327 311 305 303 %Change 6% 1% 0% Library Visitors 24,108 27,383 27,523 31,376 281,179 328,683 Average Daily 964 1,0531 1,101 1,207 953 1,103 %Change -12% -12% -14% Children's Programs 4,859 3,925 4,405 3,845 26,469 26,521 #of Sessions 40 44 58 55 488 492 Aver. Per session 121 89 76 70 54 54 %Change 24% 15% 0% Items Classified 624 836 1,119 1,823 9,242 11,879 %Change -25% -39% -22% Volunteer Hours 266 .,.80 622 599 2,352 2,221 %Change 233%.' 4% 6% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,609 3,073. 2,465 2,739 32,636 35,559 Change -15% -10% -8% Technology Questions 2,661 1,792 2,535 1,881 30,098 29,338 Change 48% 35% 3% Programs/Classes Attendance 80 136 99 116 1,049 1.220 #of Sessions 6 6 5 5 52 56 Aver.per session 13 23 20 23 20 22 ADULT SERVICES Information Questions 3,183 3,461 3,372 3,453 35,582 37;598 Average Daily 127 133 135 133 121 126 %Change -8% -2% -5% Programs/Classes Attendance 19 13 40 32 336 248 #of Sessions 2 2 4 4 28 23 Aver. per session 10 7 10 8 12 11 Teen Programs 0 5 114 105 293 332 #of Sessions 0 1 4 4 14 19 Aver.per session 0 5 29 26 21 17 14 Tours/Group Visits Attendance 0 0 12 9 835 106 #of Sessions 0 0 1 1 18 2 Aver.per session 0 0 12 9 46 0 CHILDRENS SERVICES Information Questions 1.949 2.078 2,260 2,742 24,216 23,227 Average Daily 78 80 90 105 82 78 %Change -6% -18% 4% Bouncing Babies! 135 135 288 290 2,401 2,673 #of Sessions 4 4 8 8 68 72 Aver.Per session 34 34 36 36 35 37 Toddler Time 81 79' 132 117 1,284 1,308 #of Sessions 3 3 4 4 38 39 Aver.Per session 27 26i 33 29 34 34 Preschool Storytime Attendance 94 141 226 197 1,879 1,806 #of Sessions 4 6 8 8 76 78 Aver. per session 24 24: 28 25 25 23 Afterschool Storytime Attendance 46 81- 0 0 1,084 1,209 #of Sessions 3 3 0 0 34 34 Aver. per session 15 27 0 0 32 36 Family Storytime Attendance 494 510 1,071 803 8,288 9,415 #of Sessions 20 22 30 27 245 246 Aver. per session 25 23 36 30 34 38 Special Events Program Attendance 4.009 2,979 2,688 2,438 11,533 10,110 #of Sessions 6 6 8 8 27 23 Aver,per session 668 497 336 305 427 440 Group Visits to Library Attendance 85 0 14 9 1,255 1,323 #of Sessions 2 0 1 1 21 29 Aver.per session 43 0 14 9 60 46 15 II SERVICES&OUTREACH Ma -13 May-12 Jun-13 Jun-12: FY 2012/13 FY 2011/12 BOOKMOBILE Items Borrowed(incl.renewals) 3,364 3,467 3,384 1,958 66,089 57,973 %Change -3% 73% 14% Patrons Registered 5 2 2 0 732 147 ADULT LITERACY SERVICES . Tutor Teams Matched 55 51 55 51 727 632 %Change 8% 8% .- 15% Learners Waiting 7 3 7 55 54 %Change 133% 133% 2% Families for Literacy Participants 0 4 0 4 0 48 Computer Literacy Participants 60 77 40 77 872 907 Storynite 0 0 0 0 0 0 Volunteer Hours 332 157 185 218 2,530 2,338 BACK 2 BASICS ARCHIBALD #of Students 36 38 0 0 302 333 #of Sessions 28 36 0 0 593 718 #of Volunteer Hours 28.5 54 0 0 665 830 Special Program Att. 0 0 0 0 122 38 #of Sessions 0 0 0 0 3 2 Aver. Per session 0 0 0 0 122 0 BACK 2 BASICS BIANE #of Students 40 35 0 0' 334 320 #of Sessions 29 40 0 0 680 783 #of Volunteer Hours 56 88 0 0 776 981 Special Program Att. 275 230 0 0 421 345 #of Sessions 1 1 0 0 4 4 Aver.Per session 275 230 0 0 105 86 SCHOOL&COMMUNITY OUTREACH 935 127 52 91 6.816 3,882 #of Visits 9 4 1 3• 26 33 VIRTUAL LIBRARY SERVICES Searches 9,223 13,222 3,897 13,702 140,297 160,946 Retrievals 152,805 215,686 84,712 164,976 1,714,374 1,660,091 Remote Access 1,571 2,951 406 723 16,935 21,634 Tutor.Com Use 238 221 83 121 2,509 2,469 Home Access 238 221 83 121 2,509 2,469 In-Library Use 0 0 0 0 0 0 Digital Books 1,833 1.513 1.827 1,618 19,033 13.592 Audio Downloads 635 515 614 525 6,826 5,760 eBook Downloads 1,198 998 1,213 1,093 11,662 7,832 Website Hits 42,351 43;345 45,817 41,406 480,569 511.209 HOMEBOUND SERVICES Patrons Served 21 19 18 19 232 223 Materials Loaned 173 164 154 168 1.957 1,730 Visitor Hours Volunteered 11 9 14 11 149 142 16 STAFF REPORT iS LIBRARY SERVICES DEPARTMENT it' �r RANCHO Date: August 1, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2012/2013 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, 1C--1`—/(>V6WVL4— Robert Karatsu Library Director • 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-13 01-May $521.08 $306.73 $0.00 $0.00 $324.00 02-May $567.93 $202.34 $0.00 $0.00 $397.00 03-May $530.82 $235.43 $0.00 $0.00 $211.00 04-May $590.08 $315.75 $0.00 $0.00 $644.00 05-May $145.69 $100.47 $32.00 $0.00 $286.00 06-May $854.22 $247.76 $20.00 $0.00 $312.00 07-May $993.80 $282.92 $0.00 $0.00 $125.00 08-May $831.48 $268.34 $35.00 $0.00 $227.00 09-May $505.65 $203.95 $3.00 $0.00 $476.00 , 10-May $416.13 $272.01 $0.00 $0.00 $260.00 11-May $342.19 $258.26 $0.00 $0.00 $521.00 12-May $139.93 $59.95 $0.00 $0.00 $199.00 13-May $510.84 $290.04 $0.00 $0.00 $421.00 14-May $478.66 $305.32 $0.00 $0.00 $187.00 15-May $569.71 $216.71 $0.00 $0.00 $486.00 16-May $804.82 $286.78 $0.00 $0.00 $398.00 17-May $485.16 $235.48 $0.00 $0.00 $362.00 18-May $457.09 $272.46 $0.00 $0.00 $657.00 19-May $159.04 $82.43 $0.00 $0.00 $187.00 20-May $564.17 $318.87 $0.00 $0.00 $707.00 21-May $504.56 $348.12 $0.00 $0.00 $173.00 22-May $796.30 $322.72 $24.00 $0.00 $112.00 23-May $529.04 $325.72 $22.50 $0.00 $385.00 24-May $0.00 $0.00 $0.00 $0.00 $0.00 25-May $573.08 $476.22 $0.00 $0.00 $261.00 26-May $0.00 $0.00 $0.00 $0.00 $0.00 27-May $0.00 $0.00 $0.00 $0.00 $0.00 28-May $961.23 $530.55 $0.00 $0.00 $200.00 29-May $782.41 $351.19 $0.00 $0.00 $374.00 30-May $514.64 $301.41 $0.00 $0.00 $249.00 31-May $863.74 $296.96 $193.00 $0.00 $385.00 Totals $15,993.49 $7,714.89 $329.50 $0.00 $9,526.00 May 2012 TOTALS $ 16,508.61 $ 8,908.97 $ 284.90 $0.00 $6,012.00 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-13 01-May $192.80 $158.33 $0.00 $0.00 $174.00 02-May $191.45 $102.78 $0.00 $0.00 $25.00 03-May $281.22 $125.50 $0.00 $327.60 $136.00 04-May $352.70 $128.72 $0.00 $0.00 $273.00 05-May $145.69 $100.47 $32.00 $0.00 $286.00 06-May $447.53 $111.62 $20.00 $0.00 $212.00 07-May $411.77 $112.08 $0.00 $110.25 $50.00 08-May $441.03 $141.45 $35.00 $17.00 $137.00 09-May $269.75 $122.44 $3.00 $82.70 $251.00 10-May $157.55 $126.17 $0.00 $131.60 $0.00 11-May $130.94 $99.55 $0.00 $0.00 $286.00 12-May $139.93 $59.95 $0.00 $23.00 $199.00 13-May $239.19 $131.22 $0.00 $17.00 $161.00 14-May $261.40 $147.94 $0.00 $45.00 $87.00 15-May $415.48 $135.66 $0.00 $41.00 $127.00 16-May $149.44 $139.81 $0.00 $0.00 $137.00 17-May $290.90 $120.41 $0.00 $205.55 $111.00 18-May $265.15 $96.54 $0.00 $0.00 $186.00 19-May $159.04 $82.43 $0.00 $0.00 $187.00 20-May $292.15 $179.82 $0.00 $87.00 $434.00 21-May $184.87 $186.55 $0.00 $76.00 $62.00 22-May $341.33 $155.08 $24.00 $0.00 $62.00 23-May $233.95 $170.15 $22.50 $0.00 $286.00 24-May $0.00 $0.00 $0.00 $0.00 $0.00 25-May $256.27 $184.07 $0.00 $80.00 $261.00 26-May $0.00 $0.00 $0.00 $0.00 $0.00 27-May $0.00 $0.00 $0.00 $0.00 $0.00 28-May $415.24 $284.97 $0.00 $0.00 $0.00 29-May $370.28 $192.83 $0.00 $0.00 $274.00 30-May $220.65 $134.99 $0.00 $0.00 $187.00 31-May $412.35 $127.32 $0.00 $160.00 $174.00 TOTALS: $7,257.70 $3,858.85 $136.50 $1,403.70 $4,765.00 May 2012 TOTALS $ 7,323.74 $ 4,331.17 $261.40 $1,127.75 $0.00 19 VG LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. May-13 01-May $328.28 $148.40 $0.00 $561.51 $150.00 02-May $376.48 $99.56 $0.00 $0.00 $372.00 03-May $249.60 $109.93 $0.00 $25.00 $75.00 04-May $237.38 $187.03 $0.00 $0.00 $371.00 05-May $0.00 $0.00 $0.00 $0.00 $0.00 06-May $406.69 $136.14 $0.00 $0.00 $100.00 07-May $582.03 $170.84 $0.00 $0.00 $75.00 08-May $390.45 $126.89 $0.00 $26.00 $90.00 09-May $235.90 $81.51 $0.00 $319.00 $225.00 10-May $258.58 $145.84 $0.00 $0.00 $260.00 11-May $211.25 $158.71 $0.00 $0.00 $235.00 12-May $0.00 $0.00 $0.00 $0.00 $0.00 13-May $271.65 $158.82 $0.00 $0.00 $260.00 14-May $217.26 $157.38 $0.00 $0.00 $100.00 15-May $154.23 $81.05 $0.00 $20.00 $359.00 16-May $655.38 $146.97 $0.00 $0.00 $261.00 17-May $194.26 $115.07 $0.00 $0.00 $251.00 18-May $191.94 $175.92 $0.00 $0.00 $471.00 19-May $0.00 $0.00 $0.00 $0.00 $0.00 20-May $272.02 $139.05 $0.00 $0.00 $273.00 21-May $319.69 $161.57 $0.00 $10.00 $111.00 22-May $454.97 $167.64 $0.00 $0.00 $50.00 23-May $295.09 $155.57 $0.00 $0.00 $99.00 24-May $0.00 $0.00 $0.00 $0.00 $0.00 25-May $316.81 $292.15 $0.00 $0.00 $0.00 26-May $0.00 $0.00 $0.00 $0.00 $0.00 27-May $0.00 $0.00 $0.00 $0.00 $0.00 28-May $545.99 $245.58 $0.00 $0.00 $200.00 29-May $412.13 $158.36 $0.00 $0.00 $100.00 30-May $293.99 $166.42 $0.00 $0.00 $62.00 31-May $451.39 $169.64 $193.00 $0.00 $211.00 TOTALS: $8,323.44 $3,856.04 $193.00 $961.51 $4,761.00 May 2012 TOTALS $ 8,863.96 $ 4,577.80 $ 23.50 $783.09 $6,012.00 20 TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-13 01-Jun $630.24 $303.09 $0.00 $1.50 $681.00 02-Jun $162.23 $55.33 $0.00 $0.00 $249.00 03-Jun $918.39 $358.56 $3.00 $85.00 $360.00 04-Jun $1,164.26 $420.60 $0.00 $8.30 $321.00 05-Jun $583.54 $390.53 $0.00 $33.00 $226.00 06-Jun $616.95 $395.08 $0.00 $532.60 $373.00 07-Jun $540.69 $256.49 $3.00 $146.00 $224.00 08-Jun $325.09 $306.57 $3.00 $0.00 $560.00 09-Jun $98.30 $72.68 $0.00 $191.00 $262.00 10-Jun $948.07 $337.81 $0.00 $6.00 $248.00 11-Jun $798.24 $387.75 $3.00 $22.90 $262.00 12-Jun $566.42 $344.25 $4.60 $29.00 $203.05 13-Jun $360.61 $358.26 $0.00 $133.00 $236.00 14-Jun $589.71 $264.11 $0.00 $68.30 $160.00 15-Jun $366.34 $320.64 $3.00 $20.00 $658.00 16-Jun $74.59 $70.80 $0.00 $0.00 $0.00 17-Jun $815.20 $365.50 $0.00 $34.75 $360.00 18-Jun $607.09 $403.13 $0.00 $0.00 $434.00 19-Jun $791.23 $313.46 $25.00 $177.10 $227.00 20-Jun $583.37 $416.89 $0.00 $33.00 $364.00 21-Jun $393.53 $329.42 $0.00 $159.05 $102.00 22-Jun $232.08 $261.81 $0.00 $0.00 $348.00 23-Jun $71.70 $67.80 $0.00 $32.75 $99.00 24-Jun $837.97 $348.25 $0.00 $20.00 $463.00 25-Jun $744.76 $363.67 $3.00 $0.00 $211.00 26-Jun $521.89 $388.73 $3.00 $55.00 $112.00 27-Jun $610.97 $331.63 $3.00 $0.00 $261.00 28-Jun $510.84 $288.89 $0.00 $351.00 $99.00 29-Jun $486.61 $284.95 $3.00 $0.00 $346.00 30-Jun $131.60 $90.74 $0.00 $0.00 $185.00 TOTALS: $16,082.51 $8,897.42 $56.60 $2,139.25 $8,634.05 June 2012 TOTALS $ 17,010.00 $ 10,347.54 $ 275.70 $1,705.85 $4,688.00 21 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-13 01-Jun $407.33 $133.14 $0.00 $0.00 $136.00 02-Jun $162.23 $55.33 $0.00 $0.00 $249.00 03-Jun $399.88 $177.52 $3.00 $85.00 $25.00 04-Jun $284.78 $185.66 $0.00 $8.30 $50.00 05-Jun $279.44 $207.65 $0.00 $33.00 $114.00 06-Jun $319.81 $181.45 $0.00 $0.00 $149.00 07-Jun $196.85 $87.74 $0.00 $140.00 $100.00 08-Jun $169.46 $142.16 $3.00 $0.00 $224.00 09-Jun $98.30 $72.68 $0.00 $191.00 $262.00 10-Jun $347.82 $147.52 $0.00 $6.00 $223.00 11-Jun $416.89 $186.78 $0.00 $22.90 $162.00 12-Jun $275.24 $148.88 $4.60 $29.00 $62.00 13-Jun $110.50 $165.31 $0.00 $133.00 $125.00 14-Jun $159.05 $118.03 $0.00 $68.00 $0.00 15-Jun $188.44 $149.55 $3.00 $20.00 $137.00 16-Jun $74.59 $70.80 $0.00 $0.00 $0.00 17-Jun $394.66 $196.99 $0.00 $34.75 $112.00 18-Jun $290.80 $178.52 $0.00 $0.00 $112.00 19-Jun $470.02 $139.13 $0.00 $31.10 $65.00 20-Jun $254.04 $166.20 $0.00 $33.00 $214.00 21-Jun $250.19 $169.92 $0.00 $159.05 $0.00 22-Jun $107.70 $103.94 $0.00 $0.00 $198.00 23-Jun $71.70 $67.80 $0.00 $32.75 $99.00 24-Jun $294.78 $179.23 $0.00 $20.00 $229.00 25-Jun $375.29 $160.15 $3.00 $0.00 $0.00 26-Jun $314.19 $189.58 $3.00 $37.00 $50.00 27-Jun $254.59 $148.83 $3.00 $0.00 $124.00 28-Jun $186.25 $149.55 $0.00 $200.00 $0.00 29-Jun $132.75 $140.26 $3.00 $0.00 $272.00 30-Jun $131.60 $90.74 $0.00 $0.00 $185.00 TOTALS: $7,419.17 $4,311.04 $25.60 $1,283.85 $3,678.00 June 2012 TOTALS $ 7,723.33 $ 5,007.76 $ 135.70 $919.35 $0.00 22 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jun-13 01-Jun $222.91 $169.95 $0.00 $1.50 $545.00 02-Jun $0.00 $0.00 $0.00 $0.00 $0.00 03-Jun $518.51 $181.04 $0.00 $0.00 $335.00 04-Jun $879.48 $234.94 $0.00 $0.00 $271.00 05-Jun $304.10 $182.88 $0.00 $0.00 $112.00 06-Jun $297.14 $213.63 $0.00 $532.60 $224.00 07-Jun $343.84 $168.75 $3.00 $6.00 $124.00 08-Jun $155.63 $164.41 $0.00 $0.00 $336.00 09-Jun $0.00 $0.00 $0.00 $0.00 $0.00 10-Jun $600.25 $190.29 $0.00 $0.00 $25.00 11-Jun $381.35 $200.97 $3.00 $0.00 $100.00 12-Jun $291.18 $195.37 $0.00 $0.00 $141.05 13-Jun $250.11 $192.95 $0.00 $0.00 $111.00 14-Jun $430.66 $146.08 $0.00 $0.30 $160.00 15-Jun $177.90 $171.09 $0.00 $0.00 $521.00 16-Jun $0.00 $0.00 $0.00 $0.00 $0.00 17-Jun $420.54 $168.51 $0.00 $0.00 $248.00 18-Jun $316.29 $224.61 $0.00 $0.00 $322.00 19-Jun $321.21 $174.33 $25.00 $146.00 $162.00 20-Jun $329.33 $250.69 $0.00 $0.00 $150.00 21-Jun $143.34 $159.50 $0.00 $0.00 $102.00 22-Jun $124.38 $157.87 $0.00 $0.00 $150.00 23-Jun $0.00 $0.00 $0.00 $0.00 $0.00 24-Jun $543.19 $169.02 $0.00 $0.00 $234.00 25-Jun $369.47 $203.52 $0.00 $0.00 $211.00 26-Jun $207.70 $199.15 $0.00 $18.00 $62.00 27-Jun $356.38 $182.80 $0.00 $0.00 $137.00 28-Jun $324.59 $139.34 $0.00 $151.00 $99.00 29-Jun $353.86 $144.69 $0.00 $0.00 $74.00 30-Jun $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $8,663.34 $4,586.38 $31.00 $855.40 $4,956.05 June 2012 TOTALS $ 9,286.67 $ 5,339.78 $ 140.00 $786.50 $4,688.00 23 Schedule B BALANCE SHEET Thru June 2013 FY 2012/2013 Revenues Earned Projected Loss/Gain Fines & Fees $190,131 $175,000 $15,131 8.6% Media Rentals $98,033 $120,000 ($21,967) -18.3% Sales/Services Fees $715 $800 ($85) -10.6% Passport Services $83,944 $75,000 $8,944 11.9% Private Contributions $115,000 $130,000 ($15,000) -11.5% Totals: $487,823 $500,800 ($12,977) -2.6% *Balance for Year through June 2013 ($12,977) • 24 CITY OF RANCHO CUCAMONGA schedule C Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Jun 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance % Expense Accounts Key: 1290601 - Library Fund 5000 Regular Salaries 321,910.00 38,248.69 302,292.19 0.00 19,617.81 6.09 5010 Part Time Salaries 3,490.00 0.00 2,663.93 0.00 826.07 23.66 5030 Fringe Benefits 147,570.00 0.00 147,570.01 0.00 -0.01 -0.00 • 5100 Travel and Meetings 14,000.00 1,447.10 10,198.29 0.00 3,801.71 27.15 5102 Training 2,000.00 0.00 314.59 0.00 1,685.41 84.27 5105 Mileage 1,300.00 389.26 643.46 0.00 656.54 50.50 5150 Office Supplies &Equipment 3,000.00 593.35 1,935.43 0.00 1,064.57 35.48 5160 Membership Dues 3,430.00 0.00 3,422.00 0.00 8.00 0.23 5200 Operations & Maintenance 8,000.00 1,095.20 5,936.27 0.00 2,063.73 25.79 5220 Cellular Technology 600.00 30.00 510.00 0.00 90.00 15.00 5300 Contract Services 88,120.00 1,928.52 20,366.88 4,839.64 62,913.48 71.39 5400 Telephone Utilities 10,000.00 552.69 9,113.86 0.00 886.14 8.86 5402 Water Utilities 5,142.00 1,043.65 5,141.44 0.00 0.56 0.01 5403 Electric Utilities 65,058.00 10,249.00 59,073.02 0.00 5,984.98 9.19 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5605 Capital Outlay-Computer Equip 22,1 10.00 0.00 0.00 17,774.95 4,335.05 19.60 5703 Capital Lease Payment 730.00 548.10 548.10 177.66 4.24 0.58 9298 Transfer Out-CA Literacy Cmpgn 8,210.00 8,178.45 8,178.45 0.00 31.55 0.38 9329 Transfer Out-Library Cap Fund 502,900.00 502,900.00 502,900.00 0.00 0.00 0.00 Total for Org Key 129060/: 1,278,480.00 567,204.01 1,151,717.92 22,792.25 103,969.83 8.13 Key: 1290603- Literacy Services 5000 Regular Salaries 32,570.00 3,694.71 27.934.33 0.00 4,635.67 14.23 5010 Part Time Salaries 15,800.00 2,250.40 15,543.97 0.00 256.03 1.62 5030 Fringe Benefits 17,150.00 0.00 16,750.04 0.00 399.96 2.33 5150 Office Supplies &Equipment 2,500.00 0.00 138.03 0.00 2,361.97 94.47 5200 Operations & Maintenance 4,000.00 369.67 1,748.06 0.00 2,251.94 56.29 5300 Contract Services 500.00 0.00 300.00 0.00 200.00 40.00 Total for Org Key 1290603: 72,520.00 6,314.78 62,414.43 0.00 10,105.57 13.93 Key: 1290604- Bookmobile Services 5000 Regular Salaries 59,330.00 6,827.40 59,330.11 0.00 -0.11 -0.00 5010 Part Time Salaries 20,600.00 1,862.98 18.090.49 0.00 2,509.51 12.18 5030 Fringe Benefits 30,780.00 0.00 30,779.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 27.13 0.00 472.87 94.57 5200 Operations & Maintenance 4,000.00 1,461.91 3.999.89 0.00 0.11 0.00 5220 Cellular Technology 1,010.00 74.72 910.54 0.00 99.46 9.84 Total for Org Key 1290604: 116,320.00 10,227.01 113,138.15 0.00 3,181.85 2.73 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 1,034.04 0.00 165.96 13.83 5160 Membership Dues 500.00 0.00 138.00 0.00 362.00 72.40 Total for Org Key 1290605: 1,700.00 0.00 1,172.04 0.00 527.96 31.05 Key: 1290606- Archibald Library 5000 Regular Salaries 471,600.00 51,394.82 450,481.41 0.00 21,118.59 4.47 5010 Part Time Salaries 301,910.00 35,058.03 281,871.33 0.00 20,038.67 6.63 5030 Fringe Benefits 245,610.00 0.00 245,610.01 0.00 -0.01 -0.00 5100 Travel and Meetings 2,000.00 44.39 1.879.43 0.00 120.57 6.02 5105 Mileage 200.00 74.58 . 74.58 0.00 125.42 62.71 5150 Office Supplies & Equipment 7,500.00 30.00 7,489.36 0.00 10.64 0.14 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 07/24/2013 Report:GL_BA_MSTR_01_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:03:02 25 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Jun 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5152 Computer Software 1,000.00 . 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations &Maintenance 187,740.00 27,727.55 140,689.93 19,626.62 27,423.45 14.60 5300 Contract Services 113,140.00 9,020.32 85,813.96 5,812.15 21,513.89 19.01 5703 Capital Lease Payment 1,220.00 327.47 327.47 890.77 1.76 0.14 Total for Org Key 1290606: 1,332,370.00 123,677.16 1,214,237.48 26,329.54 91,802.98 6.89 Key: 1290607 -Paul A. Blanc Library 5000 Regular Salaries 559,710.00 64,438.62 551,624.68 0.00 8,085.32 1.44 5010 Part Time Salaries 328,700.00 37,579.51 295,675.38 0.00 33,024.62 10.04 5030 Fringe Benefits 289,140.00 0.00 289,139.99 0.00 0.01 0.00 5100 Travel and Meetings 4,000.00 -299.30 1,281.99 0.00 2.718.01 67.95 5105 Mileage 300.00 22.60 22.60 0.00 277.40 92.46 5150 Office Supplies&Equipment 10,000.00 2,024.81 9,961.81 0.00 38.19 0.38 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 0.00 0.00 0.00 800.00 100.00 5200 Operations &Maintenance 230,740.00 28,776.20 139,135.68 25,309.36 66,294.96 28.73 5300 Contract Services 86,380.00 5,974.63 51,607.65 7,213.83 27,558.52 31.90 5703 Capital Lease Payment 1,220.00 817.15 817.15 401.09 1.76 0.14 Total for Org Key 1290607: 1,513,990.00 139,334.22 1,339.266.93 32,924 28 141,798.79 9.36 Key: 1290608-Virtual Library 5000 Regular Salaries 23,200.00 1,977.80 22,099.60 0.00 1,100.40 4.74 5030 Fringe Benefits 10,900.00 0.00 10,900.00 0.00 0.00 0.00 5152 Computer Software 6,000.00 0.00 0.00 0.00 6,000.00 100.00 5200 Operations &Maintenance 97,000.00 0.00 95,114.11 0.00 1,885.89 1.94 Total for Org Key /290608: 137,100.00 1,977.80 128,1 13.71 0.00 8.986.29 6.55 Key: 1291602 -CA STATE LIBRARY 5010 Part Time Salaries 24,725.00 3,404.95 16.981.98 0.00 7,743.02 31.31 5030 Fringe Benefits 1,890.00 0.00 1,830.01 0.00 59.99 3.17 5100 Travel and Meetings 8,000.00 0.00 7,472.97 0.00 527.03 6.58 5200 Operations& Maintenance 7,815.00 0.00 1,224.73 0.00 6,590.27 84.32 5300 Contract Services 3,400.00 0.00 0.00 0.00 3,400.00 100.00 5501 Admin./General Overhead 20.00 0.00 20.00 0.00 0.00 0.00 Total for Org Key /29/602: 45,850.00 3,404.95 27,529.69 0.00 18.320.31 39.95 Key: 1292602-STAFF INNOVATIN FD (CA ST LIB) 5010 Part Time Salaries 16,380.00 0.00 4,717.83 0.00 11,662.17 71.19 5030 Fringe Benefits 1,420.00 0.00 1.420.01 0.00 -0.01 -0.00 5100 Travel and Meetings 21,250.00 1,345.39 21.250.22 0.00 -0.22 -0.00 5200 Operations & Maintenance 80,390.00 416.82 80,106.01 0.00 283.99 0.35 5300 Contract Services 8,340.00 1,400.00 6,027.00 0.00 2,313.00 27.73 Total for Org Key 1292602: 127,780.00 3,162.21 113,521.07 0.00 14,258.93 11.15 Key: 1298601 -Calif Literacy Campaign Grant 5300 Contract Services 11.03 0.00 0.00 11.03 0.00 0.00 Total for Org Key 1295601: 11.03 0.00 0.00 11.03 0.00 0.00 Total for Expense Accounts: 4,626.121.03 855,302.14 4.151,111.42 82,057.10 392,952.51 8.49 User: VGARCIA-Vivian Garcia Page: 3 Current Date: 07/24/2013 Report:GL_BA_MSTR_0I_RC-GL: Budget to Actual with Encumbrances-By KeyOhject Current Time: 08:03:02 26 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Jun 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Report Sununan• Revenue Total: 4,048,560.00 60,001.25 2,855,161.49 0.00 1,193,398.51 29.47 Expense Total: 4,626,121.03 855,302.14 4,151,1 I 1.42 82,057.10 392,952.51 8.49 Total Net for Report: -577,561.03 -795,300.89 -1,295,949.93 -82,057.10 800,446.00 User:VGARCIA-Vivian Garcia Page: 4 Current Date: 07/24/2013 Report:GL_BA_NISTR_OI_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:03:02 27 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ESTIMATED REVENUES Fund: LIBRARY FUND(290) Adopted Adopted Adopted Budget Budget Budget Fiscal Year Fiscal Year Fiscal Year Object/Description 2011/12 2012/13 2013/14 TAXES(4100) 4101 Property Taxes-CY Secured 3,031,060 2,918,780 3,044,810 4102 Property Taxes-CY Unsecured 79,020 77,090 80,130 4103 Property Taxes-PY Sec&Unsec 61,850 58,890 63,020 4105 Property Taxes-Supplemental 54,340 53,970 43,260 4112 Property Tax-Post RDA 0 133,810 140,340 TOTAL FOR TAXES: 3,226,270 3,242,540 3,371,560 FINES& FORFEITURES(4300) 4312 Library Fines and Fees 175,000 175,000 175,000 TOTAL FOR FINES& FORFEITURES: 175,000 175,000 175,000 USE OF MONEY& PROPERTY(4400) 4401 Interest Earnings 91,970 67,290 58,380 4410 Media Rentals 120,000 120,000 120,000 TOTAL FOR USE OF MONEY& PROPERTY: 211,970 187,290 178,380 CHARGES FOR SERVICES(4500) 4515 Information Service Fees 300 500 500 4565 Passport Processing Fees 30,000 60,000 46,000 4567 Passport Photo Fees 7,200 15,000 10,000 4570 Sale of Printed Materials 18,000 18,000 20,000 TOTAL FOR CHARGES FOR SERVICES: 55,500 93,500 76,500 OTHER(4900) 4907 Private Contributions Library 125,000 130,000 130,000 4909 RC Library Foundation Support 0 10,000 10,000 TOTAL FOR OTHER: 125,000 140,000 140,000 TRANSFER IN(8000) 8999 Transfer In From Fund Balance 180,470 86,650 196,750 TOTAL FOR TRANSFER IN: 180,470 86,650 196,750 TOTAL FOR LIBRARY FUND: 3,974,210 3,924,980 4,138,190 28 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2014/14 BUDGET ESTIMATED EXPENDITURES SUMMARY BY ENTITY,FUND,DIVISI 2011/12 2012/14 Fiscal Year 2014/14 Fund/Description Adopted Adopted Manager Adopted Division/Description Budget Budget Rcmd. Budget 290 LIBRARY FUND 601 LIBRARY-ADMINISTRATION 903,790 715,190 715,190 715,190 603 LITERACY SERVICES 85,480 193,690 193,690 193,690 604 BOOKMOBILE SERVICES 115,020 136,160 136,160 136,160 605 LIBRARY BOARD OF TRUSTEES 1,700 1,700 1,700 1,700 606 ARCHIBALD LIBRARY 1,317,350 1,368,550 1,368,550 1,368,550 607 PAUL A.BIANE LIBRARY 1,503,270 1,575,730 1,575,730 1,575,730 608 VIRTUAL LIBRARY 47,600 147,170 147,170 147,170 TOTAL FOR LIBRARY FUND: 3,974,210 4,138,190 4,138,190 4,138,190 29 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund:LIBRARY FUND(290) Division: LIBRARY-ADMINISTRATION(601) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted ' Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5000 Regular Salaries 295,790 326,910 321,910 310,940 310,940 5010 Part Time Salaries 0 17,190 17,190 0 0 5030 Fringe Benefits 132,820 149,920 147,570 139,940 139,940 TOTAL FOR PERSONNEL SERVICES: 428,610 494,020 486,670 450,880 450,880 OPERATIONS&MAINTENANCE 5100 Travel and Meetings 6,000 6,500 6,500 6,000 6,000 5102 Training 2,000 2,000 2,000 2,000 2,000 5105 Mileage 1,000 1,300 1,300 1,300 1,300 5150 Office Supplies&Equipment 2,000 3,000 3,000 2,000 2,000 5160 Membership Dues 3,100 3,240 3,250 3,650 3,650 5200 Operations&Maintenance 7,000 8,000 8,000 7,000 7,000 5220 Cellular Technology 600 600 600 600 600 5300 Contract Services 82,500 88,070 88,300 84,120 84,120 5400 Telephone Utilities 12,000 10,000 10,000 10,000 10,000 5402 Water Utilities 3,600 4,500 4,500 4,500 4,500 5403 Electric Utilities 70,950 70,050 65,700 70,050 70,050 5501 Admin./General Overhead 189,000 70,910 70,910 70,910 70,910 5503 City Facilities Allocation 11,740 0 0 0 0 TOTAL FOR OPERATIONS& MAINTENANCE: 391,490 268,170 264,060 262,130 262,130 CAPITAL OUTLAY 5605 Capital Outlay-Computer Equip 0 5,760 22,110 0 0 TOTAL FOR CAPITAL OUTLAY: 0 5,760 22,110 0 0 DEBT SERVICE 5703 Capital Lease Payment 0 0 730 2,180 2,180 TOTAL FOR DEBT SERVICE: 0 0 730 2,180 2,180 TRANSFER OUT 9298 Transfer Out-CA Literacy Cmpgn 83,690 0 8,210 0 0 TOTAL FOR TRANSFER OUT: 83,690 0 8,210 0 0 TOTAL FOR DIVISION 601: 903,790 767,950 781,780 715,190 715,190 30 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE(5100)DETAIL Fund: LIBRARY FUND(290) Division: LIBRARY-ADMINISTRATION(601) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5100 Travel and Meetings American Library Assoc Conf 4,000 4,000 4,000 4,000 4,000 California Library Conference 1,000 1,000 1,000 1,000 1,000 ILS Literacy Conference (1) 0 300 300 0 0 Library Meetings 1,000 1,000 1,000 1,000 1,000 SCLLN Conference {1} 0 200 200 0 0 (1) Moved to 1290603. Total for Travel and Meetings: 6,000 6,500 6,500 6,000 6,000 5102 Training Customer Service Training 2,000 2,000 2,000 2,000 2,000 Total for Training: 2,000 2,000 2,000 2,000 2,000 5105 Mileage Reimbursement 1,000 1,300 1,300 1,300 1,300 Total for Mileage: 1,000 1,300 1,300 1,300 1,300 5150 Office Supplies& Equipment General Office Supplies 01 0 1,000 1,000 0 0 Office Supplies 2,000 2,000 2,000 2,000 2,000 {l} Moved to 1290603. Total for Office Supplies& Equipment: 2,000 3,000 3,000 2,000 2,000 5160 Membership Dues American Library Association 500 500 500 500 500 California Library Association 700 700 700 1250 1,250 Codi Dynix/Elorizon Association 100 100 100 100 100 Inland Library System 1,800 1,800 1,800 1,800 1,800 SCLLN {I} 0 140 150 0 0 (1} Moved to 1290603. Total for Membership Dues: 3,100 3,240 3,250 3,650 3,650 5200 Operations& Maintenance Instructional Resources (11 0 1,000 1,000 0 0 Printing&Postage 2,000 2,000 2,000 2,000 2,000 Special Programs Supplies 5,000 5,000 5,000 5,000 5,000 {1} Moved to 1290603. Total for Operations&Maintenance: 7,000 8,000 8,000 7,000 7,000 5220 Cellular Technology Cell Phone Service 600 600 600 600 600 Total for Cellular Technology: 600 600 600 600 600 5300 Contract Services 1 Collection Agency 20,000 20,000 20,000 20,000 20,000 • 31 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS&MAINTENANCE(5100)DETAIL Fund: LIBRARY FUND(290) Division: LIBRARY-ADMINISTRATION(601) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget ESRI Maintenance 0 2,560 2,560 2,560 2,560 Library Automation Sys Maint 27,500 27,500 27,500 27,500 27,500 Office Equip/Machine Maint 25,000 25,000 24,340 22,820 22,820 Photocopier Excess Usage 0 0 700 1,240 1,240 Photocopier Warranty {1} 0 810 740 0 0 Printing 10,000 10,000 10,000 10,000 10,000 Touchscreen POS Rplc-Maint. 0 1,700 1,960 0 0 Tutor Training {2} 0 500 500 0 0 {1} Moved from 1298601 {2} Moved to 1290603. Total for Contract Services: 82,500 88,070 88,300 84,120 84,120 5400 Telephone Utilities 12,000 10,000 10,000 10,000 10,000 Total for Telephone Utilities: 12,000 10,000 10,000 10,000 10,000 5402 Water Utilities 3,600 4,500 4,500 4,500 4,500 Total for Water Utilities: 3,600 4,500 4,500 4,500 4,500 5403 Electric Utilities 70,950 70,050 65,700 70,050 70,050 Total for Electric Utilities: 70,950 70,050 65,700 70,050 70,050 5501 Admin./General Overhead Cost Allocation Plan 0 70,910 70,910 70,910 70,910 Facility Maintenance Services 189,000 0 0 0 0 Total for Admin./General Overhead: 189,000 70,910 70,910 70,910 70,910 5503 City Facilities Allocation Postage 11,740 0 0 0 0 Total for City Facilities Allocation: 11,740 0 0 0 0 TOTAL FOR OPERATIONS&MAINTENANCE: 391,490 268,170 264,060 262,130 262,130 i 32 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET CAPITAL OUTLAY(5600)DETAIL Fund: LIBRARY FUND(290) Division: LIBRARY-ADMINISTRATION(601) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5605 Capital Outlay-Computer Equip TM3 Telemessaging Service 0 0 12,000 0 0 Touchscreen POS Replacements 0 5,760 10,110 0 0 Total for Capital Outlay-Computer Equip: 0 5,760 22,110 0 0 TOTAL FOR CAPITAL OUTLAY: 0 5,760 22,110 0 0 33 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET DEBT SERVICE(5700)DETAIL Fund: LIBRARY FUND(290) Division: LIBRARY-ADMINISTRATION(601) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rand. Budget 5703 Capital Lease Payment Multifunction Copier Lease 0 0 730 2,180 2,180 Total for Capital Lease Payment: 0 0 730 2,180 2,180 TOTAL FOR DEBT SERVICE: 0 0 730 2,180 2,180 34 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund.LIBRARY FUND(290) Division: LITERACY SERVICES(603) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5000 Regular Salaries 32,570 32,570 32,570 88,860 88,860 5010 Part Time Salaries 30,000 10,000 10,000 47,190 47,190 5030 Fringe Benefits 15,910 16,750 16,750 48,490 48,490 TOTAL FOR PERSONNEL SERVICES: 78,480 59,320 59,320 184,540 184,540 OPERATIONS&MAINTENANCE 5100 Travel and Meetings 0 0 0 500 500 5150 Office Supplies&Equipment 2,500 2,500 2,500 2,500 2,500 5160 Membership Dues 0 0 0 150 150 5200 Operations&Maintenance 4,000 4,000 4,000 5,000 5,000 5300 Contract Services 500 500 500 1,000 1,000 TOTAL FOR OPERATIONS& MAINTENANCE: 7,000 7,000 7,000 9,150 9,150 TOTAL FOR DIVISION 603: 85,480 66,320 66,320 193,690 193,690 35 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS&MAINTENANCE(5100)DETAIL Fund: LIBRARY FUND(290) Division: LITERACY SERVICES(603) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5100 Travel and Meetings ILS Literacy Conference (I} 0 0 0 300 300 SCLLN Conference {1} 0 0 0 200 200 (1} Moved from 1290601. Total for Travel and Meetings: 0 0 0 500 500 5150 Office Supplies& Equipment Office Supplies 2,500 2,500 2,500 2,500 2,500 Total for Office Supplies&Equipment: 2,500 2,500 2,500 2,500 2,500 5160 Membership Dues SCLLN {I} 0 0 0 150 150 (1) Moved from 1290601. Total for Membership Dues: 0 0 0 150 150 5200 Operations& Maintenance Instructional Resources {1} 0 0 0 1,000 1,000 Special Program Supplies 4,000 4,000 4,000 4,000 4,000 (1) Moved from 1290601. Total for Operations& Maintenance: 4,000 4,000 4,000 5,000 5,000 5300 Contract Services Tutor Training{I} 500 500 500 1,000 1,000 {1} Portion moved from 1290601. Total for Contract Services: 500 500 500 1,000 1,000 TOTAL FOR OPERATIONS& MAINTENANCE: 7,000 7,000 7,000 9,150 9,150 36 CITY OF RANCIIO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund. LIBRARY FUND(290) Division: BOOKMOBILE SERVICES(604) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5000 Regular Salaries 59,170 59,170 59,330 59,170 59,170 5010 Part Time Salaries 20,600 20,600 20,600 25,000 25,000 5030 Fringe Benefits 29,150 30,780 30,780 31,380 31,380 TOTAL FOR PERSONNEL SERVICES: 108,920 110,550 110,710 115,550 115,550 OPERATIONS& MAINTENANCE 5105 Mileage 100 100 100 100 100 5150 Office Supplies&Equipment 500 500 500 500 500 5200 Operations&Maintenance 4,000 4,000 4,000 4,000 4,000 5220 Cellular Technology 1,500 1,010 1,010 1,010 1,010 5300 Contract Services 0 0 0 15,000 15,000 TOTAL FOR OPERATIONS& MAINTENANCE: 6,100 5,610 5,610 20,610 20,610 TOTAL FOR DIVISION 604: 115,020 116,160 116,320 136,160 136,160 1 37 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS&MAINTENANCE(5100)DETAIL Fund: LIBRARY FUND(290) Division: BOOKMOBILE SERVICES(604) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5105 Mileage Reimbursement 100 100 100 100 100 Total for Mileage: 100 100 100 100 100 5150 Office Supplies& Equipment 500 500 500 500 500 Total for Office Supplies&Equipment: 500 500 500 500 500 5200 Operations& Maintenance Materials 4,000 4,000 4,000 4,000 4,000 Total for Operations& Maintenance: 4,000 4,000 4,000 4,000 4,000 5220 Cellular Technology Cell Phone Service 1,500 1,010 1,010 1,010 1,010 Total for Cellular Technology: 1,500 1,010 1,010 1,010 1,010 5300 Contract Services Bookmobile Wrap 0 0 0 15,000 15,000 Total for Contract Services: 0 0 0 15,000 15,000 TOTAL FOR OPERATIONS& MAINTENANCE: 6,100 5,610 5,610 20,610 20,610 38 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND(290) Division: LIBRARY BOARD OF TRUSTEES(605) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget OPERATIONS&MAINTENANCE 5100 Travel and Meetings 1,200 1,200 1,200 1,200 1,200 5160 Membership Dues 500 500 500 500 500 TOTAL FOR OPERATIONS&MAINTENANCE: 1,700 1,700 1,700 1,700 1,700 TOTAL FOR DIVISION 605: 1,700 1,700 1,700 1,700 1,700 39 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS&MAINTENANCE(5100)DETAIL Fund LIBRARY FUND(290) Division: LIBRARY BOARD OF TRUSTEES(605) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5100 Travel and Meetings California Trustees Conference 200 200 200 200 200 Legislative Day 500 500 500 500 500 State Library Conference 500 500 500 500 500 Total for Travel and Meetings: 1,200 1,200 1,200 1,200 1,200 5160 Membership Dues American Library Association 270 270 270 270 270 California Library Association 100 100 100 100 100 CALTAC 130 130 130 130 130 Total for Membership Dues: 500 500 500 500 500 TOTAL FOR OPERATIONS& MAINTENANCE: 1,700 1,700 1,700 1,700 1,700 40 • CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY . Fund: LIBRARY FUND(290) Division: ARCHIBALD LIBRARY(606) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5000 Regular Salaries 469,740 479,600 471,600 487,190 487,190 5010 Part Time Salaries 318,130 301,910 301,910 317,010 317,010 5030 Fringe Benefits 239,770 247,680 245,610 252,190 252,190 5097 Proj Fringe Benefit Savings 0 0 0 0 0 5099 Projected Salary Savings 0 0 0 0 0 TOTAL FOR PERSONNEL SERVICES: 1,027,640 1,029,190 1,019,120 1,056,390 1,056,390 OPERATIONS& MAINTENANCE 5100 Travel and Meetings 2,000 2,000 2,000 2,000 2,000 5105 Mileage 200 200 200 200 200 5150 Office Supplies&Equipment 7,500 7,500 7,500 7,500 7,500 5152 Computer Software 1,000 1,000 1,000 1,000 1,000 5160 Membership Dues 450 450 450 450 450 5200 Operations&Maintenance 185,240 187,740 187,740 208,000 208,000 5300 Contract Services 93,320 87,350 113,140 89,350 89,350 TOTAL FOR OPERATIONS&MAINTENANCE: 289,710 286,240 312,030 308,500 308,500 DEBT SERVICE 5703 Capital Lease Payment 0 0 1,220 3,660 3,660 TOTAL FOR DEBT SERVICE: 0 0 1,220 3,660 3,660 TOTAL FOR DIVISION 606: 1,317,350 1,315,430 1,332,370 1,368,550 1,368,550 41 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS&MAINTENANCE(5100)DETAIL Fund:LIBRARY FUND(290) Division: ARCHIBALD LIBRARY(606) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget • 5100 Travel and Meetings Calif Lib Assoc Conf 1,000 1,000 1,000 1,000 1,000 Library Meetings 1,000 1,000 1,000 1,000 1,000 Total for Travel and Meetings: 2,000 2,000 2,000 2,000 2,000 5105 Mileage Reimbursement 200 200 200 200 200 Total for Mileage: 200 200 200 200 200 5150 Office Supplies& Equipment Office Supplies&Equipment 7,500 7,500 7,500 7,500 7,500 Total for Office Supplies& Equipment: 7,500 7,500 7,500 7,500 7,500 5152 Computer Software Security/Filtering Software 1,000 1,000 1,000 1,000 1,000 Total for Computer Software: 1,000 1,000 1,000 1,000 1,000 5160 Membership Dues American Library Association 250 250 250 250 250 California Library Association 200 200 200 200 200 Total for Membership Dues: 450 450 450 450 450 5200 Operations& Maintenance Book Replacement {I} 0 10,000 10,000 0 0 Books/Materials: Adult 48,000 48,000 48,000 60,000 60,000 Books/Materials: Children 48,000 48,000 48,000 60,000 60,000 Books/Materials: Media 30,000 30,000 30,000 30,000 30,000 Books/Materials:Teen 18,240 18,240 18,240 20,000 20,000 Magazines/Publications 10,000 10,000 10,000 10,000 10,000 RFID Tags 15,000 15,000 15,000 18,000 18,000 Special Program Supplies 16,000 8,500 8,500 10,000 10,000 {1} Prior to FY 2012/13,funded by RDA. Total for Operations& Maintenance: 185,240 187,740 187,740 208,000 208,000 5300 Contract Services Pk Process&Tech Sery 32,000 32,000 32,000 35,000 35,000 Children's Programming Fund 10,000 10,000 10,000 12,000 12,000 Envisionware Software Maint 2,000 2,000 2,000 2,000 2,000 Generator Service 0 0 7,400 0 0 Photocopier Excess Usage 0 0 400 660 660 Photocopier Lease 7,820 7,850 6,630 4,190 4,190 Reconfigure Bookstore Shelves 0 0 16,210 0 0 RFID Equipment Maintenance 12,500 12,500 12,500 12,500 12,500 Security Monitor Contract 29,000 23,000 26,000 23,000 23,000 42 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE(5100)DETAIL Fund:LIBRARY FUND(290) Division: ARCHIBALD LIBRARY(606) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget Total for Contract Services: 93,320 87,350 113,140 89,350 89,350 TOTAL FOR OPERATIONS& MAINTENANCE: 289,710 286,240 312,030 308,500 308,500 43 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET DEBT SERVICE(5700)DETAIL Fund:LIBRARY FUND(290) Division: ARCHIBALD LIBRARY(606) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5703 Capital Lease Payment Multifunction Copier Lease 0 0 1,220 3,660 3,660 Total for Capital Lease Payment: 0 0 1,220 3,660 3,660 TOTAL FOR DEBT SERVICE: 0 0 1,220 3,660 3,660 44 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND(290) Division: PAUL A.BIANE LIBRARY(607) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5000 Regular Salaries 546,370 559,710 559,710 563,150 563,150 5010 Part Time Salaries 344,920 328,700 328,700 345,140 345,140 5030 Fringe Benefits 279,210 289,140 289,140 291,790 291,790 5097 Proj Fringe Benefit Savings 0 0 0 0 0 5099 Projected Salary Savings 0 0 0 0 0 TOTAL FOR PERSONNEL SERVICES: 1,170,500 1,177,550 1,177,550 1,200,080 1,200,080 OPERATIONS& MAINTENANCE 5100 Travel and Meetings 4,000 4,000 4,000 4,000 4,000 5105 Mileage 300 300 300 300 300 5150 Office Supplies&Equipment 10,000 10,000 10,000 10,000 10,000 5152 Computer Software 3,000 3,000 3,000 3,000 3,000 5160 Membership Dues 730 730 800 800 800 5200 Operations&Maintenance 228,240 230,740 230,740 250,000 250,000 5207 O&M/Capital Supplies 0 0 0 13,000 13,000 5300 Contract Services 86,500 86,500 86,380 90,890 90,890 TOTAL FOR OPERATIONS& MAINTENANCE: 332,770 335,270 335,220 371,990 371,990 DEBT SERVICE 5703 Capital Lease Payment 0 0 1,220 3,660 3,660 TOTAL FOR DEBT SERVICE: 0 0 1,220 3,660 3,660 TOTAL FOR DIVISION 607: 1,503,270 1,512,820 1,513,990 1,575,730 1,575,730 1 45 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE(51001 DETAIL Fund: LIBRARY FUND(290) Division: PAUL A. BIANE LIBRARY (607) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Remd. Budget 5100 Travel and Meetings Calif.Lib.Conf. 1,000 1,000 1,000 1,000 1,000 Children's Museum Conference 2,000 2,000 2,000 2,000 2,000 Library Meetings 1,000 1,000 1,000 1,000 1,000 Total for Travel and Meetings: 4,000 4,000 4,000 4,000 4,000 5105 Mileage Reimbursement 300 300 300 300 300 Total for Mileage: 300 300 300 300 300 5150 Office Supplies&Equipment Office Supplies&Equipment 10,000 10,000 10,000 10,000 10,000 Total for Office Supplies& Equipment: 10,000 10,000 10,000 10,000 10,000 5152 Computer Software Security/Filtering Software 3,000 3,000 3,000 3,000 3,000 Total for Computer Software: 3,000 3,000 3,000 3,000 3,000 5160 Membership Dues American Library Association 250 250 250 250 250 California Library Association 200 200 200 200 200 Children's Museum Association 280 280 350 350 350 Total for Membership Dues: 730 730 800 800 800 5200 Operations& Maintenance Book Replacement {I} 0 10,000 10,000 0 0 Books/Materials:Adult 48,000 48,000 48,000 60,000 60,000 Books/Materials:Children 48,000 48,000 48,000 60,000 60,000 Books/Materials:Media 30,000 30,000 30,000 30,000 30,000 Books/Materials:Teen 18,240 18,240 18,240 20,000 20,000 Magazines/Publications 12,000 12,000 12,000 12,000 12,000 Programming Support 25,000 25,000 25,000 25,000 25,000 RFID Supplies 15,000 15,000 15,000 18,000 18,000 Special Program Supplies 32,000 24,500 24,500 25,000 25,000 (1) Prior to FY 2012/13,funded by RDA. Total for Operations& Maintenance: 228,240 230,740 230,740 250,000 250,000 5207 0& M/Capital Supplies Replacement Furniture 0 0 0 13,000 13,000 Total for 0& M/Capital Supplies: 0 0 0 13,000 13,000 5300 Contract Services Bk Process&Tech Sery 32,000 32,000 32,000 35,000 35,000 Children's Programming Fund 15,000 15,000 15,000 18,000 18,000 Envisionware Software Maint 2,000 2,000 2,000 2,000 2,000 46 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE(5100)DETAIL Fund: LIBRARY FUND(290) Division: PAUL A.BIANE LIBRARY(607) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcrnd. Budget Office Equip/Machine Maint 25,000 25,000 23,780 21,340 21,340 Photocopier Excess Usage 0 0 1,100 2,050 2,050 RFID Equip.Maintenance 12,500 12,500 12,500 12,500 12,500 Total for Contract Services: 86,500 86,500 86,380 90,890 90,890 TOTAL FOR OPERATIONS& MAINTENANCE: 332,770 335,270 335,220 371,990 371,990 47 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET DEBT SERVICE(5700)DETAIL Fund:LIBRARY FUND(290) Division: PAUL A.MANE LIBRARY(607) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5703 Capital Lease Payment Multifunction Copier Lease 0 0 1,220 3,660 3,660 Total for Capital Lease Payment: 0 0 1,220 3,660 3,660 TOTAL FOR DEBT SERVICE: 0 0 1,220 3,660 3,660 48 • CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund:LIBRARY FUND(290) Division: VIRTUAL LIBRARY(608) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5000 Regular Salaries 28,300 28,300 23,200 28,690 28,690 5030 Fringe Benefits 13,300 13,300 10,900 13,480 13,480 TOTAL FOR PERSONNEL SERVICES: 41,600 41,600 34,100 42,170 42,170 OPERATIONS& MAINTENANCE 5152 Computer Software 2,000 2,000 6,000 2,000 2,000 5200 Operations&Maintenance 0 97,000 97,000 97,000 97,000 5300 Contract Services 4,000 4,000 0 6,000 6,000 TOTAL FOR OPERATIONS& MAINTENANCE: 6,000 103,000 103,000 105,000 105,000 TOTAL FOR DIVISION 608: 47,600 144,600 137,100 147,170 147,170 TOTAL FOR LIBRARY FUND: 3,974,210 3,924,980 3,949,580 4,138,190 4,138,190 49 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE(5100) DETAIL Fund. LIBRARY FUND(290) Division: VIRTUAL LIBRARY(608) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5152 Computer Software • Web Creation Software 2,000 2,000 6,000 2,000 2,000 Total for Computer Software: 2,000 2,000 6,000 2,000 2,000 5200 Operations&Maintenance Chilton's Auto Repair {I} 0 2,000 2,000 2,000 2,000 Gale Lit,Bio,OV (I} 0 25,000 25,000 25,000 25,000 Gale Onefile (I} 0 17,000 17,000 17,000 17,000 Mango Languages {I} 0 4,000 4,000 4,000 4,000 Newsbank {1) 0 7,000 7,000 7,000 7,000 Overdrive (1} 0 12,000 12,000 12,000 12,000 Reference USA {l) 0 12,000 12,000 12,000 12,000 Tutor.com I} 0 18,000 18,000 18,000 18,000 {II Prior to FY 2012/13,funded by RDA. Total for Operations& Maintenance: 0 97,000 97,000 97,000 97,000 5300 Contract Services Libr Automation Consulting Sry 3,000 3,000 0 3,000 3,000 Web Design Services 1,000 1,000 0 3,000 3,000 Total for Contract Services: 4,000 4,000 0 6,000 6,000 TOTAL FOR OPERATIONS& MAINTENANCE: 6,000 103,000 103,000 105,000 105,000 i 50 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund: CA STATE LIBRARY(291) Division: GRANT MANAGEMENT(602) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5010 Part Time Salaries 12,730 0 24,450 7,000 7,000 5030 Fringe Benefits 250 0 1,830 1,000 1,000 TOTAL FOR PERSONNEL SERVICES: 12,980 0 26,280 8,000 8,000 OPERATIONS&MAINTENANCE 5100 Travel and Meetings 8,000 0 8,000 1,500 1,500 5200 Operations&Maintenance 18,000 6,590 8,150 5,000 5,000 5300 Contract Services 10,000 0 3,400 3,400 3,400 5501 Admin./General Overhead 0 20 20 110 110 TOTAL FOR OPERATIONS& MAINTENANCE: 36,000 6,610 19,570 10,010 10,010 TOTAL FOR DIVISION 602: 48,980 6,610 45,850 18,010 18,010 TOTAL FOR CA STATE LIBRARY: 48,980 6,610 45,850 18,010 18,010 51 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS&MAINTENANCE(5100)DETAIL Fund:CA STATE LIBRARY(291) Division: GRANT MANAGEMENT(602) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5100 Travel and Meetings CA Library Association Conf 3,000 0 3,000 1,500 1,500 National Preservation Conf(I} 5,000 0 5,000 0 0 {1} Grant requires conference presentations. Total for Travel and Meetings: 8,000 0 8,000 1,500 1,500 5200 Operations&Maintenance Books/Manipulatives 18,000 0 0 0 0 Digital Camera/Supplies 0 0 1,060 0 0 Hard Drive 0 0 500 0 0 Supplies/Materials-PALS 0 6,590 6,590 5,000 5,000 Total for Operations& Maintenance: 18,000 6,590 8,150 5,000 5,000 5300 Contract Services Prof Services-Focus Groups 5,000 0 0 0 0 Website Development 5,000 0 3,400 3,400 3,400 Total for Contract Services: 10,000 0 3,400 3,400 3,400 5501 Admin./General Overhead 0 20 20 110 110 Total for Admin./General Overhead: 0 20 20 110 110 TOTAL FOR OPERATIONS& MAINTENANCE: 36,000 6,610 19,570 10,010 10,010 ■ 1 52 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund: STAFF INNOVATION FD(CA ST LB)(292) Division: GRANT MANAGEMENT(602) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget PERSONNEL SERVICES 5010 Part Time Salaries 0 8,250 16,380 10,000 10,000 5030 Fringe Benefits 0 710 1,420 790 790 TOTAL FOR PERSONNEL SERVICES: 0 8,960 17,800 10,790 10,790 OPERATIONS& MAINTENANCE 5100 Travel and Meetings 0 2,500 19,430 2,500 2,500 5200 Operations&Maintenance 0 3,000 81,090 31,000 31,000 5300 Contract Services 0 1,890 9,460 10,000 10,000 5501 Admin./General Overhead 0 0 0 710 710 TOTAL FOR OPERATIONS& MAINTENANCE: 0 7,390 109,980 44,210 44,210 TOTAL FOR DIVISION 602: 0 16,350 127,780 55,000 55,000 TOTAL FOR STAFF INNOVATION FD(CA ST LB): 0 16,350 127,780 55,000 55,000 53 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE{51001 DETAIL Fund. STAFF INNOVATION FD(CA ST LB)(292) Division: GRANT MANAGEMENT(602) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5100 Travel and Meetings Library Conference 0 2,500 1,930 0 0 Library Mtgs SIF Statewide 0 0 17,500 2,500 2,500 Total for Travel and Meetings: 0 2,500 19,430 2,500 2,500 5200 Operations&Maintenance . Library Foundation Programs 0 0 75,000 0 0 Supplies and Materials 0 3,000 6,090 31,000 31,000 Total for Operations& Maintenance: 0 3,000 81,090 31,000 31,000 5300 Contract Services Training - 0 1,890 9,460 10,000 10,000 Total for Contract Services: 0 1,890 9,460 • 10,000 10,000 5501 Admin./General Overhead Cost Allocation Plan 0 0 0 710 710 Total for Admin./General Overhead: 0 0 0 710 710 TOTAL FOR OPERATIONS& MAINTENANCE: 0 7,390 109,980 44,210 44,210 54 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY - Fund:THE BIG READ LIBRARY GRANT(301) Division: GRANT MANAGEMENT(602) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rand. Budget PERSONNEL SERVICES 5010 Part Time Salaries 0 0 700 0 0 5030 Fringe Benefits 0 0 50 0 0 TOTAL FOR PERSONNEL SERVICES: 0 0 750 0 0 OPERATIONS&MAINTENANCE 5200 Operations&Maintenance 0 7,500 8,750 3,000 3,000 5300 Contract Services 0 7,500 2,500 0 0 5501 Admin./General Overhead 0 0 0 600 600 TOTAL FOR OPERATIONS&MAINTENANCE: 0 15,000 11,250 3,600 3,600 TOTAL FOR DIVISION 602: 0 15,000 12,000 3,600 3,600 TOTAL FOR THE BIG READ LIBRARY GRANT: 0 15,000 12,000 3,600 3,600 j 55 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET OPERATIONS& MAINTENANCE(5100)DETAIL Fund:THE BIG READ LIBRARY GRANT(301) Division: GRANT MANAGEMENT(602) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object Object Description Budget Budget Actual Rcmd. Budget 5200 Operations& Maintenance Books 0 5,000 7,250 _ 2,000 2,000 Promotional/Marketing Material 0 2,500 1,500 1,000 1,000 Total for Operations& Maintenance: 0 7,500 8,750 3,000 3,000 5300 Contract Services Performers and Speakers 0 7,500 2,500 0 0 Total for Contract Services: 0 7,500 2,500 0 0 5501 Admin./General Overhead Cost Allocation Plan 0 0 0 600 600 Total for Admin./General Overhead: 0 0 0 600 600 TOTAL FOR OPERATIONS& MAINTENANCE: 0 15,000 11,250 3,600 3,600 56 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2013/14 BUDGET ANNUAL BUDGET SUMMARY Fund:LIBRARY CAPITAL FUND(329) Division: LIBRARY-ADMINISTRATION(601) 2011/12 Fiscal Year 2012/13 Fiscal Year 2013/14 Adopted Adopted Estimated Manager Adopted Object/Description Budget Budget Actual Rcmd. Budget • CAPITAL OUTLAY 5650 Capital Project 0 0 0 250,000 250,000 TOTAL FOR CAPITAL OUTLAY: 0 0 0 250,000 250,000 TOTAL FOR DIVISION 601: 0 0 0 250,000 250,000 TOTAL FOR LIBRARY CAPITAL FUND: 0 0 0 250,000 250,000 57