HomeMy WebLinkAbout2013/05/02 - Agenda Packet - Library Board of Trustees mac"-';',1.%,
*
i 1 , (
r
LIBRARY BOARD OF TRUSTEES
c, a a
-c-.' ifilliatA
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
6 p.m.
May 2, 2013
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
L. Dennis Michael, Mayor
Sam Spagnolo, Mayor Pro Tern
William J. Alexander, Councilmember
Marc Steinorth, Councilmember
Diane Williams, Councilmember
***
Boardmembcrs
Luella G. Hairston, Esq. President
Jackie Amsler, President Pro Tern
Robert Coberly, Member
Scott Haddon, Member
Janet Temkin, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
A Pet I —5- a C , at 9)/3 4Yr1 , I posted a true and correct copy of
the Library Board of Trustees meeting agenda dated Mc a r 2 n/3 to be
held in the Council Chambers located at 10500 Civic 'Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on t -2S-/3 , at Rancho Cucamonga.
City of Rancho Cucamonga
By:
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
LIBRARY BOARD OF TRUSTEES AGENDA
Lts. MAY 2, 2013 1
RANCHO
CUCAMONGA
A. CALL TO ORDER •
1. Roll Call: Amster , Coberly , Haddon ,
Hairston and Temkin
IB. ANNOUNCEMENTS AND PRESENTATIONS
1. Presentation on LMD2 by Lori Sassoon, Deputy City
Manager/Administrative Services.
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: March 7 and April 4, 2013. 3
D. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of Library statistics. Oral report by Robert 9
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 14
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
1
LIBRARY BOARD OF TRUSTEES AGENDA
�4.i MAY 2, 2013 2
RANCEIO
CUCAMONGA
E. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Review of revised Technology Center Policy. Revised policy 25
attached.
2. Discussion of proposed Financial Literacy program.
3. Board announcements. (Comments to be limited to 5 minutes per
Board Member.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
G. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
H. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday, April
25, 2013, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
2
STAFF REPORT
LIBRARY SERVICES DEPARTMENT 'l
• RANCHO
Date: May 2, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the regular and cancelled meetings of March 7 and April 4, 2013.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and cancelled meetings of the Library Board of
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
3
■
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday, March 7,2013,in the
Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:03 p.m. by President Hairston. Present were
Members Amster and Temkin.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Flood, Reference Services
Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary.
******
B. CONSENT CALENDAR
B 1. Approval of Minutes: February 7, 2013.
MOTION: Moved by Member Temkin to approve the minutes, seconded by Member Amster.
Motion carried 3-0-2 (with Coberly and Haddon absent).
******
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director.
Library Director Karatsu stated that the Rancho Cucamonga Public Library has been named a finalist
for the 2013 National Medal Award for Museums and Libraries. The National Medal,administered
by the Institute for Museums and Library Services(IMLS)is the highest honor that can be conferred
by the United States government to a library or a museum "that make significant and exceptional
contributions to their communities." The announcement of winner will be on April 23.
Library Director Karatsu stated that, every year, Library Journal (the official publication of the
American Library Association)names approximately fifty(50)"Movers and Shakers"in the library
profession"who are doing extraordinary work to serve their users and to move libraries of all types
and library services forward." This year,Assistant Library Director Michelle Perera has been named
a "Mover and Shaker" for 2013. She will also be recognized later this year at the 2013 American
Library Association conference in Chicago.
4
Library Board Minutes
March 7, 2013
Page 2
Michelle Perera,Assistant Library Director,reviewed the invitation with the Members for the debut
of the renewable energy Play and Learn IslandTM on Monday, March 11 at 9:30 a.m. at the Biane
Library.
Assistant Library Director Perera presented an oral update on the Staff Innovation Fund Grant with
the Members.
b. Review of Library statistics. Oral report by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the Library statistics with the Members.
C2. Budget Report: Report presented by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the budget with the Board.
Robert Karatsu, Library Director, stated that there will not be Telethon in April due to scheduling
issues with the production company.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, stated there were 175 attendees at the Dr. Seuss Day at the Biane
Library today. She stated that Dr. Seuss Day was held yesterday at the Archibald Library on a
smaller scale.
Principal Librarian Tobin stated staff will be presenting a Robotics Workshop at the Archibald
Library on Friday morning. The program will be held prior to opening and last approximately one
and half hours. A second workshop will be presented at the Biane Library in two weeks.
Member Haddon arrived at 6:20 p.m.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated the "Great Gatsby" grant had wrapped up.
There were thirteen (13) programs presented and over five hundred (500) copies of the book
distributed during January and February.
Reference Services Coordinator Hood stated that during the month of February,$9,300 was received
in revenue at both Libraries for passports. The first three(3)days of March,the Libraries had taken
in $1,000 in revenues for passports.
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
5
Library Board Minutes
March 7, 2013
Page 3
Cara Vera, Senior Librarian,presented an oral report on the Black History Cultural Arts Night event
with the Members. She stated that there were approximately 250 attendees. Rain that evening cut
back on the overall attendance. She also reviewed the Live and Learn programs that will be offered
this month.
D. BOARD BUSINESS
Dl. Report on CPLA Workshop on March 2, 2013.
Members Amsler presented an oral report on the CPLA Workshop which she attended on March 2 at
the Whittier Public Library.
President Hairston asked that Item D3 be presented next.
D3. Board announcements. (Comments to be limited to 5 minutes per Board Member.)
Member Amsler updated the Members on the Library Foundation Board meeting which was held on
Monday, March 4.
The Library Board meeting was relocated to the DeAnza Room at 6:50 p.m.
The Library Board meeting was reconvened in the DeAnza Room at 7:10 p.m.
D2. Discussion of 2012/2015 Library Strategic Services Plan(SSP). Discussion led by President
Hairston and staff.
Library Director Karatsu reviewed the 2012/2015 Library Strategic Services Plan (SSP) with the
Members.
Assistant Library Director Perera reviewed the progress from the previous year and the new goals.
President Hairston inquired about the services that had been scaled back in the previous years.
Library Director Karatsu reviewed the services with the Members.
Member Temkin inquired about Technology Section and the plans for the future of technology in the
SSP.
6
Library Board Minutes
March 7, 2013
Page 4
Library Director Karatsu reviewed staff's goals for Technology for the Libraries.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Financial Workshop
F. PUBLIC COMMUNICATIONS
There were none.
******
G. ADJOURNMENT
MOTION: Moved by President Hairston to adjourn, seconded by Member Temkin. Motion carried
4-0-1 (with Coberly absent). The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
7
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board. of Trustees was scheduled for
Thursday, April 4, 2013, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
8
STAFF REPORT - Y;
LIBRARY SERVICES DEPARTMENT 1
RANCHO
Date: May 2, 2013 CUCAMONGA •
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for February and March.
FISCAL IMPACT
None.
Respectfully submitted,
Robert Karatsu
Library Director
9
COMBINED STATISTICS ' Feb-13 Feb-12 M IT FY 2012/13 FY 2011/12
Days Open - 50 52 to °`8' 473 477
Items Borrowed(AR,BL,BKM) 88,402 95,448 ',FI„'35TJ it 1,114 828,928 871,074
Average Daily 1,768. 1,836 9,r I,77G;`o 1,752 1,826
%Change -7% =094 -5%
Patrons Registered(AR,BL,BKM) 924 1,100. (M1?? 51,11Z'7s 9,094 10,354
Average Daily 18 21 4 51° 19 22
%Change i, -16% 411% -12%
Information Questions 11,810 13;541 i137c7) %.,3 io 120,710 123,423
Average Daily 236 260 in NT 255 259
%Change ' -13% =U'% -2%
Library Visitors . 40;855 46,567 . ?,9C`?. gut 420,242 444,242
Average Daily 817 896 TAM Mt 888 931
%Change , - -12% .14.79 -5%
Children's Programs 2,127 2,598 ?,Z"(J 21,511 23,253
#of Sessions - ' - 67 72 �l 7..a 607 605
Aver.Per session 32 36 IA s_ 35 38
%Change - -18% a -7%
Items Classified . 1,453 1,607 5?,1L73- 7?_,517`7° 16,107 20,422
%Change -10% f WA -21%
Volunteer Hours 616 680 C'7 77 66B 5,610 6,194
%Change -9% 2°% -9%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 6,089 7;306 Q,43) a, 3 61,842 68,594
%Change -17% SIC"%% -10%
Technology Questions ' 3,703 3,861 3 c,W63 V 889 34,941 36,496
%Change . -4% VA -4%
Programs/Classes Attendance 129 169 0/3 V. 1,148 1,404
#of Sessions 9 10, r'° a 75 81
Aver.per session 14 17 t9C! 10 15 17
ADULT SERVICES .
Information Questions 3,976 5,358 a9J g, 44,830 48,568
Average Daily 80 103 x! 9 c o 95 102
%Change -26% 4A6, -8%
Programs/Classes Attendance 24 32 313 u 375 303
#of Sessions ' 4 4 7 4: 43 37
Aver.per session 6 8 'IZ 11,1 9 8
•
Teen Programs 14 31 ZY) I 249 338
#of Sessions 1 3 ) "i 22 27
Aver.per session 14 10 9.0 919 11 13
Tours/Group Visits Attendance 0 97 i%t � G 817 97
10
ARCHIBALD Feb-13 Feb-12
1,190 877
11
BIANE Feb-13 Feb-12 Mar-13 Mar-12 FY 2012/13 FY 2011/12
Days Open 23 24 26 27 219 221
Items Borrowed 39,125 41,371 40,973 45,723 371,686 397,646
Average Daily 1,701 1,724 1,576 1,693 1,697 1,799
%Change - -5% -10% -7%
Patrons Registered 467 611 466 547 4,064 4,937
Average Daily 20 25 18 20 19 22
%Change -24% -15% -18%
Information Questions 6,099 7,207 7,849 8,214 65,887 66,824
Average Daily 265 300 302 304 301 302
%Change -15% -4% -1%
Library Visitors 19,460 25,232 21,566 28,606 204,395 242,916
Average Daily 846 1,051 829 1,059 933 1,099
%Change -23% -25% -16%
Children's Programs 1,375 1,864 1,520 1,675 14,968 16,843
#of Sessions 43 44 46 49 394 399
Aver.Per session 32 42 33 34 38 42
%Change -26% -9% -11%
Items Classified 699 825 1,064 952 6,758 8,565
%Change -15% 12% -21%
Volunteer Hours 101 86 112 92 1,380 1,474
"/Change 18% 21% -6%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 2,470 2,892 2,528 3,107 24,821 27,173
^/Change -15% -19% -9%
Technology Questions 2,472 2,343 2,702 2,415 21,986 23,292
^/Change 6% 12% -6%
Programs/Classes Attendance 92 120 90 107 821 886
#of Sessions 5 6 5 5 41 45
Aver.per session 18 20 18 21 20 20
ADULT SERVICES
Information Questions 1,856 2,841 2,969 3,355 25,660 27,217
Average Daily 81 118 114 124 117 123
%Change -35% -12% -6%
Programs/Classes Attendance 9 18 71 18 240 185
#of Sessions 2 2 5 2 24 19
Aver.per session 5 9 14 9 10 10
Teen Programs 14 23 23 17 179 206
#of Sessions 1 2 2 2 14 16
Aver.per session 14 12 12 9 13 13
12
SERVICES&OUTREACH Feb-13 Feb-12 Mar-13 Mar-12 FY 2012/13 FY 2011/12
BOOKMOBILE
Items Borrowed(incl.renewals) 7,034 7,134 5,106 5,375 51,740 45,032
%Change -1% -5% - 15%
Patrons Registered 0 0 . . ,15 718 141
ADULT LITERACY SERVICES
Tutor Teams Matched 66 54 ' 65 -50 557 481
%Change 18% 30% 4 16%
Learners Waiting 3 4 6 -"6 35 45
To Change -25% 0% -22%
Families for Literacy Participants 0 4 ' `' 0 : %..4 0 36
Computer Literacy Participants 80 77 70 77. 702 676
Storynite 0 0 0 0 0 0
Volunteer Hours 240 227 221 173 1,770 1,740
BACK 2 BASICS ARCHIBALD
#of Students 38 42 41 41 227 256
#of Sessions 61 46 78 85 447 566
#of Volunteer Hours 78 85 85.5 87 505 686
Special Program Att. 0 0 28 - 15 122 38
#of Sessions 0 0 1 ":1 3 2
Aver.Per session 0 0 28 - 15. 122 0
BACK 2 BASICS BIANE
#of Students 43 35 43 35 254 250
#of Sessions 82 42 90 106 507 624
#of Volunteer Hours 93 90! 114 106 544 791
Special Program Att. 0 0 x.29 23 146 115
#of Sessions 0 0 1 '1'. 3 3
Aver.Per session 0 0 29 '23 49 38
SCHOOL 8 COMMUNITY OUTREACH 120 110 235' 482 5,629 3,327
#of Visits 1 1 3 4 15 20
VIRTUAL LIBRARY SERVICES
Searches 19,362 14,797 11,632 •24,100 114,306 117,714
Retrievals 96,066 172,928 146,883' 199,335 1,305,799 1,138,524
Remote Access 3,056 2,466 2,108 .;'2,751 13,283 16,403
Tutor.Com Use 227 247 271 216 1,948 1,850
Home Access 227 247 271 "216 1,948 1,850
In-Library Use 0 0 ,0 . 0 0 0
Digital Books 1,464 1,185 1,797x- 1,348 13,703 9,063
Audio Downloads 488 546,: 560 535 5,026 4,180
eBook Downloads 976 6391" 1,245 ':':;813 8,132 4,883
Website Hits 38,975 43,630 . 39,437, ' 43,138 351,352 384,058
a
HOMEBOUND SERVICES
Patrons Served 19 17 19 17 173 168
Materials Loaned 226 118 - 149 `:139 1,484 1,275
Visitor Hours Volunteered 13 11 9 ` 12 114 113
13
STAFF REPORT
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: May 2, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2012/2013 BUDGET
RECOMMENDATION
No recommendation, For information only.
BACKGROUND/ANALYSIS •
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully submitted,
vl(—ca,/i °-4 —
Robert Karatsu
Library Director
14
Schedule A
COMBINED FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. .
Feb-13
01-Feb $353.29 $294.00 $9.00 $438.50 $470.00
02-Feb $649.50 $335.43 $0.00 $0.00 $536.00
03-Feb $274.80 $78.71 $0.00 $15.00 $199.00
04-Feb $665.09 $318.94 $0.00 $15.00 $211.00
05-Feb $750.87 $313.51 $0.00 $36.05 $308.00
06-Feb $774.65 $315.87 $0.00 $11.00 $213.00
07-Feb $805.84 $270.85 $0.00 $0.00 $311.00
08-Feb $457.60 $297.01 $0.00 $216.10 $137.00
09-Feb $583.53 $427.82 $0.00 $0.00 $846.00
10-Feb $158.59 $76.15 $0.00 $0.00 $236.00
11-Feb $710.73 $292.65 $0.00 $134.00 $557.00
12-Feb $1,257.82 $284.05 $0.00 $0.00 $286.00
13-Feb $619.63 $237.99 $0.00 $0.00 $164.00
14-Feb $508.43 $235.40 $0.00 $63.00 $200.00
15-Feb $473.98 $328.50 $0.00 $180.80 $211.00
16-Feb $527.94 $391.72 $3.00 $0.00 $621.00
17-Feb $142.80 $103.96 $42.00 $0.00 $137.00
18-Feb $0.00 $0.00 $0.00 $0.00 $0.00
19-Feb $686.89 $365.93 $1.00 $108.00 $298.00
20-Feb $885.85 $269.69 $0.00 $555.11 $198.00
21-Feb $672.00 $288.08 $3.00 $33.10 $511.00
22-Feb $436.13 $342.64 $3.00 $158.50 $136.00
23-Feb $536.40 $397.51 $0.00 $60.00 $806.00
24-Feb $71.50 $75.47 $0.00 $0.00 $235.00
25-Feb $997.51 $236.40 $9.00 $44.00 $259.00
26-Feb $591.54 $361.63 $0.00 $40.26 $223.00
27-Feb $745.20 $294.71 $0.00 $0.00 $601.00
28-Feb $787.81 $272.75 $0.00 $244.00 $422.00
TOTALS: $16,125.92 $7,507.37 $70.00 $2,352.42 $9,332.00
Feb. 2012 TOTALS $17,983.67 $8,722.42 $139.50 $1,729.10 $5,037.00
15
ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Feb-12
01-Feb $137.40 $118.96 $9.00 $203.50 $272.00
02-Feb $268.43 $125.74 $0.00 $0.00 $173.00
03-Feb $274.80 $78.71 $0.00 $15.00 $199.00
04-Feb $357.80 $143.94 $0.00 $15.00 $62.00
05-Feb $347.23 $142.39 $0.00 $36.05 $37.00
06-Feb $430.92 $183.57 $0.00 $11.00 $99.00
07-Feb $520.55 $147.94 $0.00 $0.00 $37.00
08-Feb $284.49 $127.55 $0.00 $216.10 $50.00
09-Feb $168.64 $174.13 $0.00 $0.00 $409.00
10-Feb $158.59 $76.15 $0.00 $0.00 $236.00
11-Feb $357.61 $136.12 $0.00 $42.00 $260.00
12-Feb $424.90 $131.01 $0.00 $0.00 $37.00
13-Feb $255.69 $118.54 $0.00 $0.00 $25.00
14-Feb $317.40 $113.88 $0.00 $63.00 $50.00
15-Feb $173.88 $135.92 $0.00 $120.80 $50.00
16-Feb $260.28 $167.68 $3.00 $0.00 $274.00
17-Feb $142.80 $103.96 $42.00 $0.00 $137.00
18-Feb $0.00 $0.00 $0.00 $0.00 $0.00
19-Feb $335.54 $176.82 $0.00 $108.00 $149.00
20-Feb $445.16 $140.74 $0.00 $0.00 $74.00
21-Feb $434.65 $134.38 $3.00 $33.10 $200.00
22-Feb $167.30 $172.26 $3.00 $158.50 $124.00
23-Feb $201.66 $187.52 $0.00 $60.00 $334.00
24-Feb $71.50 $75.47 $0.00 $0.00 $235.00
25-Feb $462.84 $113.01 $9.00 $44.00 $99.00
26-Feb $259.69 $147.75 $0.00 $40.26 $86.00
27-Feb $371.79 $151.65 $0.00 $0.00 $227.00
28-Feb $497.06 $143.35 $0.00 $116.00 $224.00
TOTALS: $8,128.60 $3,669.14 $69.00 $1,282.31 $4,159.00
Feb. 2012 TOTALS $9,184.56 $4,277.57 $84.50 $1,223.85 $0.00
16
•
BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Feb-13
01-Feb $215.89 $175.04 $0.00 $235.00 $198.00
02-Feb $381.07 $209.69 $0.00 $0.00 $363.00
03-Feb $0.00 $0.00 $0.00 $0.00 $0.00
04-Feb $307.29 $175.00 $0.00 $0.00 $149.00
05-Feb $403.64 $171.12 $0.00 $0.00 $271.00
06-Feb $343.73 $132.30 $0.00 $0.00 $114.00
07-Feb $285.29 $122.91 $0.00 $0.00 $274.00
08-Feb $173.11 $169.46 $0.00 $0.00 $87.00
09-Feb $414.89 $253.69 $0.00 $0.00 $437.00
10-Feb $0.00 $0.00 $0.00 $0.00 $0.00
11-Feb $353.12 $156.53 $0.00 $92.00 $297.00
12-Feb $832.92 $153.04 $0.00 $0.00 $249.00
13-Feb $363.94 $119.45 $0.00 $0.00 $139.00
14-Feb $191.03 $121.52 $0.00 $0.00 $150.00
15-Feb $300.10 $192.58 $0.00 $60.00 $161.00
16-Feb $267.66 $224.04 $0.00 $0.00 $347.00
17-Feb $0.00 $0.00 $0.00 $0.00 $0.00
18-Feb $0.00 $0.00 $0.00 $0.00 $0.00
19-Feb $351.35 $189.11 $1.00 $0.00 $149.00
20-Feb $440.69 $128.95 $0.00 $555.11 $124.00
21-Feb $237.35 $153.70 $0.00 $0.00 $311.00
22-Feb $268.83 $170.38 $0.00 $0.00 $12.00
23-Feb $334.74 $209.99 $0.00 $0.00 $472.00
24-Feb $0.00 $0.00 $0.00 $0.00 $0.00
25-Feb $534.67 $123.39 $0.00 $0.00 $160.00
26-Feb $331.85 $213.88 $0.00 $0.00 $137.00
27-Feb $373.41 $143.06 $0.00 $0.00 $374.00
28-Feb $290.75 $129.40 $0.00 $128.00 $198.00
TOTALS: $7,997.32 $3,838.23 $1.00 $1,070.11 $5,173.00
Feb. 2012 TOTALS $8,799.11 $4,444.85 $55.00 $505.25 $5,037.00
17
TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Mar-13
01-Mar $573.90 $260.21 $0.00 $197.75 $210.00
02-Mar $581.02 $313.47 $0.00 $0.00 $410.00
03-Mar $205.05 $118.54 $0.00 $73.00 $386.00
04-Mar $908.67 $251.39 $0.00 $22.00 $644.00
05-Mar $627.26 $348.61 $3.00 $60.00 $323.00
06-Mar $828.85 $297.44 $0.00 $32.00 $457.00
07-Mar $545.01 $293.75 $0.00 $38.50 $446.00
08-Mar $555.40 $309.97 $0.00 $423.30 $521.00
09-Mar $615.00 $445.14 $0.00 $40.00 $782.00
10-Mar $242.24 $87.06 $0.00 $0.00 $260.00
11-Mar $624.19 $286.18 $0.00 $53.00 $261.00
12-Mar $581.52 $273.39 $0.00 $21.00 $486.00
13-Mar $872.09 $248.13 $0.00 $69.05 $371.00
14-Mar $502.10 $285.20 $0.00 $22.00 $618.00
15-Mar $422.04 $333.16 $0.00 $159.43 $273.00
16-Mar $417.77 $408.11 $0.40 $0.00 $746.00
17-Mar $375.62 $129.42 $3.00 $41.00 $263.00
18-Mar $810.32 $413.71 $3.00 $14.50 $500.00
19-Mar $671.52 $355.52 $6.00 $30.00 $575.00
20-Mar $634.12 $352.03 $0.00 $0.00 $398.00
21-Mar $765.23 $263.93 $0.00 $13.00 $768.00
22-Mar $457.11 $277.62 $0.00 $333.00 $600.00
23-Mar $484.43 $332.17 $0.00 $275.30 $546.00
24-Mar $185.35 $82.43 $12.00 $0.00 $323.00
25-Mar $704.83 $289.09 $0.00 $0.00 $758.00
26-Mar $795.43 $306.47 $3.00 $51.00 $486.00
27-Mar $674.77 $230.82 $0.00 $0.00 $446.00
28-Mar $473.65 $237.05 $0.00 $554.00 $485.00
29-Mar $404.58 $234.28 $6.00 $74.85 $421.00
30-Mar $523.10 $382.88 $0.00 $95.00 $719.00
31-Mar $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $17,062.17 $8,447.17 $36.40 $2,692.68 $14,482.00
March 2012 TOTALS $18,385.34 $9,956.97 $221.00 $2,419.60 $7,223.03
18
ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Mar-13
01-Mar $278.15 $111.12 $0.00 $197.25 $111.00
02-Mar $382.63 $148.40 $0.00 $0.00 $161.00
03-Mar $205.05 $118.54 $0.00 $73.00 $386.00
04-Mar $478.63 $101.85 $0.00 $22.00 $272.00
05-Mar $187.59 $144.68 $3.00 $60.00 $75.00
06-Mar $450.44 $152.31 $0.00 $32.00 $235.00
07-Mar $282.28 $137.50 $0.00 $33.50 $247.00
08-Mar $303.30 $146.33 $0.00 $205.50 $235.00
09-Mar $309.85 $181.26 $0.00 $40.00 $299.00
10-Mar $242.24 $87.06 $0.00 $0.00 $260.00
11-Mar $232.15 $153.91 $0.00 $53.00 $25.00
12-Mar $246.90 $140.72 $0.00 $21.00 $237.00
13-Mar $262.30 $123.37 $0.00 $44.00 $210.00
14-Mar $326.20 $166.90 $0.00 $22.00 $198.00
15-Mar $191.15 $147.44 $0.00 $148.75 $273.00
16-Mar $137.12 $168.53 $0.00 $0.00 $224.00
17-Mar $375.62 $129.42 $3.00 $41.00 $263.00
18-Mar $385.03 $175.02 $3.00 $9.00 $314.00
19-Mar $343.97 $164.98 $6.00 $30.00 $199.00
20-Mar $370.44 $180.53 $0.00 $0.00 $137.00
21-Mar $418.29 $116.92 $0.00 $0.00 $336.00
22-Mar $144.85 $95.68 $0.00 $0.00 $287.00
23-Mar $264.90 $137.96 $0.00 $275.30 $385.00
24-Mar $185.35 $82.43 $12.00 $0.00 $323.00
25-Mar $373.51 $151.15 $0.00 $0.00 $436.00
26-Mar $421.04 $112.73 $3.00 $51.00 $202.00
27-Mar $387.84 $121.56 $0.00 $0.00 $173.00
28-Mar $324.20 $113.90 $0.00 $0.00 $211.00
29-Mar $219.20 $98.17 $3.00 $74.85 $137.00
30-Mar $297.95 $174.55 $0.00 $85.00 $198.00
31-Mar $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $9,028.17 ($2,964.08) $33.00 $1,518.15 $7,049.00
March 2012 TOTALS $9,387.55 $4,764.41 $191.00 $1,169.20 $0.00
19
BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS
REVENUE REPORT & FEES RENTALS SERV.
Mar-13
01-Mar $295.75 $149.09 $0.00 $0.50 $99.00
02-Mar $198.39 $165.07 $0.00 $0.00 $249.00
03-Mar $0.00 $0.00 $0.00 ' $0.00 $0.00
04-Mar $430.04 $149.54 $0.00 $0.00 $372.00
05-Mar $439.67 $203.93 $0.00 $0.00 $248.00
06-Mar $378.41 $145.13 $0.00 $0.00 $222.00
07-Mar $262.73 $156.25 $0.00 $5.00 $199.00
08-Mar $252.10 $163.64 $0.00 $217.80 $286.00
09-Mar $305.15 $263.88 $0.00 $0.00 $483.00
10-Mar $0.00 $0.00 $0.00 $0.00 $0.00
11-Mar $392.04 $132.27 $0.00 $0.00 $236.00
12-Mar $334.62 $132.67 $0.00 $0.00 $249.00
13-Mar $609.79 $124.76 $0.00 $25.05 $161.00
14-Mar $175.90 $118.30 $0.00 $0.00 $420.00
15-Mar $230.89 $185.72 $0.00 $10.68 $0.00
16-Mar $280.65 $239.58 $0.40 $0.00 $522.00
17-Mar $0.00 $0.00 $0.00 $0.00 $0.00
18-Mar $425.29 $238.69 $0.00 $5.50 $186.00
19-Mar $327.55 $190.54 $0.00 $0.00 $376.00
20-Mar $263.68 $171.50 $0.00 $0.00 $261.00
21-Mar $346.94 $147.01 $0.00 $13.00 $432.00
22-Mar $312.26 $181.94 $0.00 $333.00 $313.00
23-Mar $219.53 $194.21 $0.00 $0.00 $161.00
24-Mar $0.00 $0.00 $0.00 $0.00 $0.00
25-Mar $331.32 $137.94 $0.00 $0.00 $322.00
26-Mar $374.39 $193.74 $0.00 $0.00 $284.00 '
27-Mar $286.93 $109.26 $0.00 $0.00 $273.00
28-Mar $149.45 $123.15 $0.00 $554.00 $274.00
29-Mar $185.38 $136.11 $3.00 $0.00 $284.00
30-Mar $225.15 $208.33 $0.00 $10.00 $521.00 .
31-Mar $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $8,034.00 $4,362.25 $3.40 $1,174.53 $7,433.00
March 2012 TOTALS $8,997.79 $5,192.56 $30.00 $1,250.40 $7,223.03
20
Schedule B
BALANCE SHEET
Thru Mar 2013
FY 2012/2013
Revenues Earned Projected Loss/Gain
Fines & Fees $141,240 $131,250 $9,990 7.6%
Media Rentals $73,417 $90,000 ($16,583) -18.4%
Sales/Services Fees $578 $375 $203 54.1%
Passport Services $42,764 $45,000 ($2,236) -5.0%
Private Contributions $90,000 $97,500 ($7,500) -7.7%
Totals: $347,999 $364,125 ($16,126) -4.4%
*Balance for
Year through Jan 2013 ($16,126)
21
Schedule C
CITY OF RANCHO CUCAMONGA
•
Fiscal Year: 2013 GL Budget to Actual with Encumbrances
Report Date Mar 2013
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc' Balance
Revenue Accounts
Key: 1290000-Library Fund
4101 Property Taxes-CY Secured 2,918,780.00 24,709.89 1,174,237.56 0.00 1,744,542.44 59.76
4102 Property Taxes-CY Unsecured 77,090.00 -46.85 78,568.66 0.00 -1,478.66 -1.91
4103 Property Taxes-PY Sec&Unsec 58,890.00 1,656.66 39,022.90 0.00 19,867.10 33.73
4105 Property Taxes-Supplemental 53,970.00 15,735.99 15,576.11 0.00 38,393.89 71.13
4112 Property Taxes-Post RDA 133,810.00 0.00 90,987.81 0.00 42,822.19 32.00
4312 Library Fines and Fees 175,000.00 15,509.55 139,571.58 0.00 35,428.42 20.24
4401 Interest Earnings 67,290.00 0.00 23,266.44 0.00 44,023.56 65.42
4402 Unrealized Gain 0.00 0.00 -34,615.43 0.00 34,615.43 0.00
4410 Media Rentals 120,000.00 7,538.64 72,509.18 0.00 47,490.82 39.57
4515 Information Service Fees 500.00 26.60 574.50 0.00 -74.50 -14.90
4565 Passport Processing Fees 60,000.00 10,352.00 41,214.50 0.00 18,785.50 31.30
4567 Passport Photo Fees 15,000.00 2,160.00 9,005.50 0.00 5,994.50 39.96
4570 Sale of Printed Materials 18,000.00 2,128,68 17,554.74 0.00 445.26 2.47
4740 Grant Income 0.00 0.00 326.41 0.00 -326.41 0,00
4901 Other Revenue 0.00 0.00 1,000.00 0.00 -1,000.00 0,00
4907 Private Contributions Library 130,000.00 0.00 65,000.00 0.00 65,000.00 50.00
4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00
Total for Org Key 1290000: 3,838,330.00 79,771.16 1,733,800.46 0.00 2,104,529.54 54.82
Key: 1291000-CA State Library
4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00
4740 Grant Income 31,812.00 10,000.00 31,812.00 0.00 0.00 0.00
Total for Org Key 1291000: 31,812.00 10,000.00 31,687.32 0.00 124.68 0.39
Key: 1292000-Staff Innovatin Fd(Ca St Lib)
4401 Interest Earnings 0.00 0.00 64.18 0.00 -64.18 0.00
4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00
4740 Grant Income 167,090.00 150,381.00 159,130.72 0.00 7,959.28 4.76
Total for Org Key 1292000: 167,090.00 150,381.00 159,070.22 0.00 8,019.78 4.79
Key: 1298000-Calif Literacy Campaign Grant
4402 Unrealized Gain 0.00 0.00 22.67 0.00 -22.67 0.00
Total for Org Key 1298000: 0.00 0.00 22.67 0.00 -22.67 0.00
Total for Revenue Accounts: 4,037,232.00 240,152.16 1,924,580.67 0.00 2,112,651.33 52.32
User:VGARCIA-Vivian Garcia Page: 1 Current Date: 04/03/2013
Report: GL_BA MSTR 01 RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:33:08
22
•
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2013 GL Budget to Actual with Encumbrances
Report Date Mar 2013
Remaining
Object Description Budget MTD Actua YTD Actua Encumbrance Balance
Expense Accounts
Key: 1290601 - Library Fund
5000 Regular Salaries 326,910.00 23,023.36 206,628.38 0.00 120,281.62 36,79
5010 Part Time Salaries 17,190.00 -55.38 2,608.55 0.00 14,581.45 84.82
5030 Fringe Benefits 149,920.00 0.00 149,920.01 0.00 -0.01 -0.00
5100 Travel and Meetings 6,500.00 0.00 6,484.25 0.00 15.75 0.24
5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5105 Mileage 1,300.00 202.58 254.20 0.00 1,045.80 80.44
5150 Office Supplies& Equipment 3,000.00 232.06 1,105.48 0.00 1,894.52 63.15
5160 Membership Dues 3,240.00 1,682.00 2,137.00 0.00 1,103.00 34.04
5200 Operations& Maintenance 8,000.00 242.95 3,887.53 0.00 4,112.47 51.40
5220 Cellular Technology 600.00 0.00 390.00 0.00 210.00 35.00
5300 Contract Services 88,416.58 2,315.64 15,509,97 5,089.47 67,817.14 76.70
5400 Telephone Utilities 10,000.00 988.44 6,926.16 0.00 3,073.84 30.73
5402 Water Utilities 4,500.00 598.05 3,311.93 0.00 1,188.07 26.40
5403 Electric Utilities 65,700.00 3,854.59 41,277.87 0.00 24,422.13 37.17
5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00
5605 Capital Outlay-Computer Equip 22,110.00 0.00 0.00 10,106.95 12,003.05 54.28
5700 Interest Expense 730.00 0.00 0.00 725.76 4.24 0.58
Total for Org Key 1290601: 781,026.58 33,084.29 511,351.33 15,922.18 253,753.07 32.48
Key: 1290603-After School Learning Prog
5000 Regular Salaries 32,570.00 2,340.00 18,081.76 0.00 14,488.24 44.48
5010 Part Time Salaries 10,000.00 2,075.16 8,176.10 0.00 1,823.90 18.23
5030 Fringe Benefits 16,750.00 0.00 16,750.04 0.00 -0.04 -0.00
5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5200 Operations& Maintenance 4,000.00 0.00 591.94 0,00 3,408.06 85.20
5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290603: 66,320.00 4,415,16 43,599.84 0.00 22,720.16 34.25
Key: 1290604-Bookmobile Services
5000 Regular Salaries 59,170.00 4,551.60 41,123.71 0.00 18,046.29 30.49
5010 Part Time Salaries 20,600.00 1,424.09 12,553.49 0.00 8,046.51 39.06
5030 Fringe Benefits 30,780.00 0.00 30,779.99 0.00 0.01 0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies& Equipment 500.00 0.00 0.00 0.00 500.00 100.00
5200 Operations& Maintenance 4,000.00 0.00 1,765.59 0.00 2,234.41 55.86
5220 Cellular Technology 1,010.00 74.77 686.33 0.00 323.67 32.04
Total for Org Key 1290604: 116,160.00 6,050.46 86,909.11 0.00 29,250.89 25.18
Key: 1290605 - Library Board of Trustees
5100 Travel and Meetings 1,200.00 0.00 747.18 0.00 452.82 37.73
5160 Membership Dues 500.00 0.00 138.00 0.00 362.00 72.40
Total for Org Key 1290605: 1,700.00 0.00 885.18 0.00 814.82 47.93
Key: 1290606-Archibald Library
5000 Regular Salaries 479,600.00 33,650.49 314,443.07 0.00 165,156.93 34.43
5010 Part Time Salaries 301,910.00 23,195.85 190,202.84 0.00 111,707.16 37.00
5030 Fringe Benefits 247,680.00 0.00 247,679.99 0.00 0.01 0.00
5100 Travel and Meetings 2,000.00 0.00 1,798.93 0.00 201.07 10.05
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies& Equipment 7,500.00 989.24 7,198.29 0.00 301.71 4.02
5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
User:VGARCIA-Vivian Garcia Page: 2 Current Date: 04/03/2013
Report:GL_BA MSTR 01 RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:33:08
23
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2013 GL Budget to Actual with Encumbrances
Report Date Mar 2013
Remaining
Object Description Budget MTD Aetna YTD Aetna Encumbrance Balance
5200 Operations& Maintenance 187,740.00 12,278.30 90,625.43 16,868.30 80,246.27 42.74
5300 Contract Services 105,236.19 4,409.18 63,810.71 11,229.16 30,196.32 28.69
5700 Interest Expense 1,220.00 0.00 0.00 1,218.24 1.76 0.14
Total for Org Key 1290606: 1,334,536.19 74,523.06 915,759.26 29,315.70 389,461.23 29.18
Key: 1290607- Paul A. Biane Library
5000 Regular Salaries 559,710.00 43,206.65 381,280.39 0.00 178,429.61 31.87
5010 Part Time Salaries 328,700.00 22,259.19 200,984.91 0.00 127,715.09 38.85
5030 Fringe Benefits 289,140.00 0.00 289,139.99 0.00 0.01 0.00
5100 Travel and Meetings 4,000.00 0.00 952.06 0.00 3,047.94 76.19
5105 Mileage 300.00 0.00 0.00 0.00 300,00 100.00
5150 Office Supplies& Equipment 10,000.00 1,035.94 6,092.22 0.00 3,907.78 39.07
5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00
5200 Operations& Maintenance 230,740.00 10,758.90 83,154.44 20,533.42 127,052.14 55.06
5220 Cellular Technology 0.00 0.00 19.95 0.00 -19.95 0.00
5300 Contract Services 85,280.00 3,136.86 35,869.80 13,524.18 35,886.02 42.08
5700 Interest Expense 1,220.00 0.00 0.00 1,218.24 1.76 0.14
Total for Org Key 1290607: 1,512,820.00 80,397.54 997,493.76 35,275.84 480,050.40 31.73
Key: 1290608- Virtual Library
5000 Regular Salaries 28,300.00 1,318.53 16,825.49 0.00 11,474.51 40.54
5030 Fringe Benefits 13,300.00 0.00 13,300.00 0.00 0.00 0.00
5152 Computer Software 6,000.00 0.00 0.00 0.00 6,000.00 100.00
5200 Operations& Maintenance 97,000.00 12,000.00 94,359.62 0.00 2,640.38 2.72
Total for Org Key 1290608: 144,600.00 13,318.53 124,485.11 0.00 20,114.89 13.91
Key: 1291602-CA STATE LIBRARY
5010 Part Time Salaries 24,452.00 1,210.54 7,758.73 0.00 16,693.27 68.26
5030 Fringe Benefits 1,240.00 0.00 570.01 0.00 669.99 54.03
5100 Travel and Meetings 8,000.00 0.00 4,086.87 0.00 3,913.13 48.91
5200 Operations& Maintenance 8,150.00 0.00 777.44 0.00 7,372.56 90.46
5300 Contract Services 3,400.00 0.00 0.00 0.00 3,400.00 100.00
5501 Admin./General Overhead 20.00 0.00 20.00 0.00 0.00 0.00
Total for Org Key 1291602: 45,262.00 1,210.54 13,213.05 0.00 32,048.95 70.80
Key: 1292602- STAFF 1NNOVATIN FD(CA ST LIB)
5010 Part Time Salaries 28,250.00 0.00 4,717.83 0.00 23,532.17 83.29
5030 Fringe Benefits 2,870.00 0.00 1,870.01 0.00 999.99 34.84
5100 Travel and Meetings 21,930.00 9.00 3,898.26 0.00 18,031.74 82.22
5200 Operations& Maintenance 122,090.00 0.00 1,723.04 0.00 120,366.96 98.58
5300 Contract Services 9,460.00 0.00 3,804.00 0.00 5,656.00 59.78
Total for Org Key 1292602: 184,600.00 • 9.00 16,013.14 0.00 168,586.86 91.32
Key: 1298601 -Calif Literacy Campaign Grant
5010 Part Time Salaries 0.00 55.38 110.76 0.00 -110.76 0.00
5300 Contract Services 11.03 0.00 0.00 11.03 0.00 0.00
Total for Org Key 1298601: 11.03 55.38 110.76 11.03 -110.76 1,004.17
Total for Expense Accounts: 4,187,035.80 213,063.96 2,709,820.54 80,524.75 1,396,690.51 33.35
User: VGARCIA-Vivian Garcia Page: 3 Current Date: 04/03/2013
Report: GL BA MSTR 01 RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:33:08
24
STAFF REPORT -
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: May 2, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: UPDATE OF TECHNOLOGY CENTER, PUBLIC COMPUTER USE & INTERNET
POLICY
RECOMMENDATION
Approve changes to policy.
BACKGROUND/ANALYSIS
Technology changes at a rapid pace and the technology needs of library patrons evolve as well —
whether those needs are related to computer use, Internet access, or technology learning
opportunities. In order to bring current library technology policies into alignment with such changes
and simplify policy structure and enforceability, staff wishes to request the review, update and
approval of technology policies at the library
The new, proposed Technology Center, Public Computer Use & Internet Policy combines
several previous policies (dated 2007) related to providing computer, technology and Internet
access to patrons into one comprehensive policy. Issues such as age restrictions, technology'class
scheduling, and parental guidance in the Tech Center are addressed. While no specific computer
use time limit is mentioned, limiting time continues to be allowable under the clause "The Library
may impose time restrictions on computer use based on demand."
Please see the attached draft for suggested updates and changes.
FISCAL IMPACT
None.
Respectfully submitted,
r —
Robert Karatsu
Library Director
25
CITY OF RANCHO CUCAMONGA
(1/ j" TECHNOLOGY CENTER,
T PUBLIC COMPUTER USE &
ti , INTERNET POLICY
RANCHO'S
CUCAMONGA
LIBRARY SERVICES
POLICY NO.:
PAGE 1 OF 2
EFFECTIVE:
APPROVED:
PURPOSE
As part of its stated mission, the Rancho Cucamonga Public Library provides public access to
computers and to the Internet primarily to better serve community educational needs.The purpose of
this policy is to outline guidelines for the use of public computers and the Internet(including the City of
Rancho Cucamonga's wireless network) when accessed through services provided by the Rancho
Cucamonga Public Library.
GUIDELINES
1. A valid Rancho Cucamonga Public Library card is required to use public access computers.
2. Patrons with library fines and/or fees over$5 will be blocked from using public computers.
3. Use of public access computers is on a first-come, first-served basis. The Library may
impose time restrictions on computer use based on demand. Parents, and not the Library,
have thc responsibility to supervise and guide thc use of public access computers and the
• - •- - • - . oved to#5.
Public access computers are located in the Library Technology Centers, as well as the
Children's and Teen areas. The Tech Centers are open all hours the library is open, except
except for times when classes are being conducted. When classes
are in session,the Tech Centers may be closed to general public use.up-to-one-hear prier-te
age 11 must be supervised by a parent or designated guardian over 14 years of age.
Computer users 14 years and older should use computers in technology centers. Moved to
#5.
5. Minors will be allowed to access the Internet only with parental permission. Parents,and not
the Library, have the responsibility to supervise and guide the use of the public access
computers and the Internet by their children.
Only children 43-12 and under may access the computers in the Children's Room. Only
children 13 - 17 years old may access the computers in the Teen area. Computer users 13
years and older may also use computers in the Technology Centers. Any child under age
4412 must be supervised by a parent or designated guardian over 14 years of age.
26
Page 2 of 2
6. The Internet consists of resources outside of the Rancho Cucamonga Public Library.Some
• material may not be completely accurate, comprehensive or current.Some material may be
considered offensive. The Rancho Cucamonga Public Library has no control over the
material on the Internet other than what it has directly posted via its own home page. The
Rancho Cucamonga Public Library cannot assure the validity of all information, nor can it
protect the public from offensive material. The Rancho Cucamonga Public Library cannot
assure access to all resources at any given time as they may be busy, available only to
authorized persons, or may no longer be available.
7. All computer users must adhere to an Internet site's use policy or terms of agreement.erg,
at toast 1 wears : . ._ . _ •- .. • . :. . . • .
8. A "filtering" program is installed on all public access Internet terminals. Computers in
children's areas have additional filters applied to limit access to select sites, such-as
MySpace, chat rooms and email.
9. Public access computers are designed to be used by individuals.At the discretion of Library
staff, individuals may share a computer if it will not cause disruption to others or impede with
access in and around computer area.
10. Certain computer protocols such as FTP and POP have been disabled,and downloading any
executable files will be blocked on computers to preserve computer network security. Other
programs such as streaming media or chat may not be available in order to preserve network
bandwidth.
11. Library staff cannot provide detailed help or individual instruction on the use of the computer
programs, Internet or any websites the patron may be using or interested in accessing.
However, staff will make every effort to assist users, and may also refer users to Library
material which may be helpful.
12. The Rancho Cucamonga Public Library is not liable for costs incurred through patron use of
fee-based services.
13. Saving files may only be done to the A:or to a user-supplied -flash-drive storage device.
14. Files may be printed from computers at a cost designated by the Library.
15. It is not appropriate to use public access computers or Internet to interfere with or disrupt
other users, services or equipment. Disruptions include, but are not limited to,distribution of
unsolicited advertising, harassment,viewing material that can be considered objectionable in
the presence of minors, propagation of computer viruses, or use of the network to make
unauthorized entry to any other machine. Patrons will not use computers for any illegal
activity including copyright violations, or place any text, data, graphics, images, messages,
communications, files or other material related to any illegal activity on the Internet.
16. By accepting this policy, the individual agrees to abide by the computer use policy of the
Rancho Cucamonga Public Library.
17. The Rancho Cucamonga Public Library may suspend and/or terminate computer or Internet
access privileges if the Library reasonably believes that any user has violated these policy
guidelines. The Rancho Cucamonga Public Library will review these matters on a case-by-
case basis.
27