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HomeMy WebLinkAbout2013/03/07 - Agenda Packet - Library Board of Trustees ebb 44 ill St,," T LIBRARY BOARD OF TRUSTEES ,_ ___met AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. March 7, 2013 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Councilmember Marc Steinorth, Councilmember Diane Williams, Councilmember *** Boardmembers Luella G. Hairston, Esq. President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamon Public Library. Acting in that capacity on Flo. as, 0043 , at cif 5O a•/n • , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated /t-a re A y ao/3 to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on a-0-8'-/3 , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga r 4,�S LIBRARY BOARD OF TRUSTEES AGENDA Lel MARCH 7, 2013 1 RANCHO CUCAMONGA A. CALL TOORDER 1. Roll Call: Amster , Coberly , Haddon , Hairston and Temkin . B. .CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: February 7, 2013. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS_ The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. • 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. ID. . BOARD.BUSINESS ` ;.. I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Report on CALTAC Workshop on March 2, 2013. 2 • *MT LIBRARY BOARD OF TRUSTEES AGENDA MARCH 7, 2013 2 RANCHO CUCAMONGA 2. Discussion of 2012-2015 Library Strategic Services Plan (SSP). Discussion led by President Hairston and staff. 3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) E. IDENTIFICATION'OF ITEMS FOR THE.NEXT. ' . - MEETING . This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting,only identified for the next meeting. F.. .PUBLICCOMMUMCATIONS. I This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. I G. ADJOURNMENT "` I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, February 28, 2013, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANC HO Date: March 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of February 7, 2013. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 4 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, February 7,2013, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. by President Hairston. Present were Members Amsler, Coberly and Temkin. Also present were: Lori Sassoon,Deputy City Manager for Administrative Services,Robert Karatsu, Library Director,Michelle Perera,Assistant Library Director,Renee Tobin,Principal Librarian,Cara Vera, Senior Librarian,Karye Hood,Reference Services Coordinator,Carol Durkel,Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B 1. Approval of Minutes: December 6, 2012 and January 3, 2013. MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). ****** C. ANNOUNCEMENTS/PRESENTATIONS C 1. Update regarding Landscape Maintenance District 2. Presentation by Deputy City Manager for Administrative Services Lori Sassoon. Deputy City Manager for Administrative Services Lori Sassoon presented an oral update on Landscape Maintenance District 2 to the Board. C2. Active Shooter Response. Presentation by Lt. Danielle Boldt, Rancho Cucamonga Police Department. In place of Lt. Danielle Boldt, Sgt. Mike Kleczko presented an oral presentation on the Rancho Cucamonga Police Department's Active Shooter Response. C3. Request by Mr. Frank Atry for review of library policies. Mr.Frank Atry of 617 E. Arrow Highway,Upland,CA 91786 presented to the Library Board a list of items that he felt had not been taken care of by Library staff. 1. Noise level in the Technology Center. 2. Why is the temperature in the Technology Center set so low? 5 Library Board Minutes February 7, 2013 Page 2 3. The computers for the public in the Technology Center are old. They are too slow. 4. Funding—unavailable to replace computers due to salaries for Library staff and City Manager. 5. Internet Band Width—speed with which you download. 6. The source of Library Funding. 7. Does the Library Board approve the Library budget? President Hairston thanked Mr.Frank Atry for coming and discussing the items with the Board. She stated that items could be put on future agendas if the Board felt further action was warranted. ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Assistant Library Director Michelle Perera stated that the State Library is repositioning their Early Learning Initiative and that includes their interest in the Play and Learn IslandsTM. The pitch process included seventeen(17)libraries that"pitched"for Play and Learn IslandsTM. All seventeen pitches were awarded state grants. Michelle Perera, Assistant Library Director, presented an oral update to the Members on the Staff Innovation Fund "Pilot" Project with the State Library. The amount of the grant award from the State Library is $167,000. President Hairston stated that this is exciting. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. Robert Karatsu, Library Director, stated that there will not be Telethon in April due to scheduling issues with the production company. Member Coberly asked about the projected media rentals. 6 Library Board Minutes February 7, 2013 Page 3 Library Director Karatsu stated that the DVD format is starting to decline. He stated that staff is looking into this issue. Member Amsler stated that Upland and Ontario Public Libraries are now offering Passport services. D3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that the past couple of months have been very busy. The children's division has changed the storytimes. Staff has added one new toddler time each week and eliminated one pre-school storytime each week. A total of eighteen(18)storytimes are offered each week at the Libraries in Rancho Cucamonga. Principal Librarian Renee Tobin stated that staff is working on the Summer Reading Program. This year the Library will be partnering with the Community Services Department. The Kick-off will be on Thursday, May 23, from 5 to 8 p.m. at Central Park. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that January was a busy month for Passports with 111 applications being processed. Reference Services Coordinator Karye Hood reviewed the Live and Learn program series with the Members. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, reviewed the Big Read kick-off event with the Board. She stated that there were over 350 attendees. She presented an oral report on the Black History Cultural Arts Night event which would be Friday, February 8, starting at 7 p.m. Staff has tickets for anyone that would like to attend. E. BOARD BUSINESS El. Upcoming CALTAC Workshop on March 2, 2013. Library Director Karatsu reviewed the CALTAC Workshop with the Board. Members Amsler and Coberly stated they would like to attend. E2. Discussion of 2012/2015 Library Strategic Services Plan(SSP).-Discussion led by President Hairston and staff. 7 Library Board Minutes February 7, 2013 Page 4 President Hairston asked for this item to be held over to the next meeting. E3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amsler presented an oral update on the Library Foundation Board meeting held on Monday. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. 2013 Strategic Services Plan (SSP) F2. CALTAC Workshop on March 2, 2013 G. PUBLIC COMMUNICATIONS There were none. ****** H. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn,seconded by President Hairston. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 8 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 STAFF REPORT 074- LIBRARY SERVICES DEPARTMENT J RANCHO Date: March 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for November and December. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 9 COMBINED STATISTICS Dec-12 Dec-11'' Jan-13 Jan-12 FY 2012/13 FY 2011/12 Days Open 4 54 52 367 367 Items Borrowed(AR,BL,BKM) ••2,:0. 87,0 : 99,754 101,129 648,988 674.252 Average Daily 1,532 1,55', 1,847 1,945 1,768 1,837 %Change -6% -1% -4% Patrons Registered(AR,BL,BKM) 462 594 890 1,124 7,278 8,116 Average Daily 11 1, ; 16 22 20 22 %Change -22% -21% -10% Information Questions 8,935 9,034 14,048 14,445 95,119 94,996 Average Daily 218 210 260 278 259 259 %Change -1% -3% 0% r. Library Visitors 29,378 35,117 47,994 47,000 337,259 346,066 Average Daily 717 817 889 904 919 943 %Change -16% 2% -3% K. Children's Programs 1,457 1,885 2,110 2,265 17.127 18.317 #of Sessions 42 47 65 61 465 460 Aver.Per session 35 117 32 37 37 40 %Change 23° -7% -6% Items Classified 1,045 1,903 2,068 2,066 12,429 16.689 %Change -45% 0% -26% Volunteer Hours 403. ......- 339 290 4,317 4,853 %Change 26°,4 Y 17% -11% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,775 5,492 6,555 7,562 49,273 53.730 %Change -13% -13% -8% Technology Questions 2,878 3,071 4,218 3,996 27,360 28.754 %Change -6% 6% -5% Programs/Classes Attendance 39 67 152 114 891 1.079 #of Sessions 4 5 9 10 57 62 Aver.per session 10 13 17 11 16 17 ADULT SERVICES Information Questions 3,141 3,445 5,249 5,819 35,606 37.423 Average Daily 77 4ifi 97 112 97 102 %Change -9% -10% -5% Programs/Classes Attendance 40 25 32 42 265 233 #of Sessions 5 4 4 4 32 29 Aver.per session 8 8 11 8 8 0 Teen Programs 7 24 7 30 206 276 #of Sessions 1 2 1 3 18 21 Aver.per session 7 12 7 10 11 13 Tours/Group Visits Attendance 0 0 0 0 32 0 10 #of Sessions 0 0 2 0 Aver.per session 0 0 16 CHILDRENS SERVICES _ Information Questions 2,916 2,5 4,581 4,630 32,153 28,819 Average Daily 71 59 85 89 88 79 %Change 160/ = -1% 12% Bouncing Babies! 148 206 320 357 2,042 2,321 #of Sessions 6 7 10 9 66 70 Aver.Per session 25 32 40 31 33 Toddler Time 104 125 292 224 1,526 1,350 #of Sessions 4 11 6 51 48 Aver.Per session 26 ilf 27 37 30 28 Preschool Storytime Attendance 159 14 316 343 1.905 2,056 #of Sessions 8 0 12 14 92 96 Aver.per session 20 18 26 25 21 21 Afterschool Storytime Attendance 97 70 157 164 1,088 1,107 #of Sessions 3 3 8 6 41 40 Aver.per session 32 2; 20 27 Family Storytime Attendance 371 506 675 827 5,901 6,919 #of Sessions 17 19 23 25 184 184 Aver.per session 22 27 29 •33 32 38 Special Events Program Attendance 431 790 350 350 4,454 4,449 #of Sessions 2 3 1 1 27 19 Aver.per session 216 263 350 350 165 234 Group Visits to Library Attendance 15 15 324 0 759 458 #of Sessions 1 1 2 0 14 10 Aver.per session 0 15 0 0 11 ARCHIBALD Dec-12 Dec-11 I Jan-13 Jan-12 FY 2012113 FY 2011/12 Days Open 22 23 29 28 197 197 items Borrowed(incl.renewals) 30,823 33,011 50,107 49,776 317.800 331.177 Average Daily 1,401 1,435 1,728 1,778 1.613 1.681 %Change -7% 1% -4% Patrons Registered 264 297 471 547 3,429 4,211 Average Daily 12 13 16 20 17 21 %Change -11% -14% -19%, Information Questions 3,972 4,193 6,365 6,885 43.180 43,593 Average Daily 181 182 219 246 219 221 %Change -5% -8% -1% Library Visitors 15,551 16,417 25,491 21,158 173.890 156,988 Average Daily 707 714 879 756 883 797 %Change -5% 20% 11% Children's Programs 386 381 680 615 4,843 4,898 #of Sessions 14 16 24 19 156 151 Aver.Per session 28 24 28 32 31 32 %Change 1% 11% 3% Items Classified 565 1,157 1,122 1,221 7,434 9,901 %Change -51% -8% -25% Volunteer Hours 108 83 100 139 1,164 1,107 %Change 29% -28% 5% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,892 3,348 4,120 4,479 29.450 32.556 %Change -14% -8% 34% -10% Technology Questions 930 1,006 1,419 1,602 10.548 10,220 %Change -8% -11% 3% Programs/Classes Attendance 12 27 43 31 252 420 #of Sessions 2 2 4 5 26 28 Aver.per session 6 14 11 6 10 15 ADULT SERVICES Information Questions 1,275 1,513 2,280 2,667 14,771 16.402 Average Daily 58 66 79 95 75 83 %Change -16% • -15% -10% Programs/Classes Attendance 14 5 17 21 105 84 #of Sessions 2 2 2 2 15 14 Aver.per session 7 3 9 11 7 6 Teen Programs 7 0 0 19 64 110 #of Sessions 1 1 0 1 7 9 Aver.per session 7 0 0 19 9 12 Tours/Group Visits Attendance 0 0 0 0 20 0 #of Sessions 0 0 0 0 1 0 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 1,767 1,674 2,666 2,616 17.861 16.971 Average Daily 80 73 92 93 91 86 %Change 6% 2% 5%, Bouncing Babies 41 98 140 108 765 809 #of Sessions 2 3 4 3 24 24 Aver.Per session 21 33 35 36 32 34 Toddler Time 52 48 200 121 834 636 12 #of Sessions 2 3 8 3 28 24 Aver.Per session 26 16 25 40 30 27 Preschool Storytime Attendance 77 65 115 162 914 1,091 #of Sessions 4 4 4 6 44 46 Aver.per session 19 16 29 27 21 24 Afterschool Storytime Attendance 77 38 87 64 526 491 #of Sessions 2 2 4 3 21 20 Aver.per session 0 19 0 21 25 25 Family Storytime Attendance 139 94 138 160 1.148 1,013 #of Sessions 4 3 4 4 29 27 Aver.per session 35 31 35 40 40 38 Special Events Program Attendance 0 38 0 0 656 858 #of Sessions 0 1 0 10 10 Aver per session #DIV/0! 38 #DIV/0! 0 66 86 Group Visits to Library Attendance 0 0 0 0 100 27 #of Sessions 0 0 0 0 3 3 Aver.per session 0 0 0 0 33 9 13 BIANE Dec-12 Dec-11 Jan-13 Jan-12 FY 2012113 FY 2011/12 Days Open 19 20 25 24 170 170 Items Borrowed 26,368 28,714 42,751 45,376 291,588 310,552 Average Daily • 1,388 1,436 1,710 1,891 1,715 1,827 %Change -8% -6% -6% Patrons Registered 191 294 419 577 3,131 3,779 Average Daily 10 15 17 24 18 22 %Change -35% -27% -17% Information Questions 4,963 4,841 7,683 7,560 51,939 51,403 Average Daily 261 242 307 315 306 302 %Change 3% 2% 1% Library Visitors 13,827 18,700 22,503 25,842 163,369 189,078 Average Daily 728 935 900 1,077 961 1,112 %Change -26% -13% -14% Children's Programs 924 1,459 1,430 1,650 12,073 13,304 #of Sessions 26 30 41 42 305 306 Aver.Per session 36 49 35 39 40 43 %Change -37% -13% -9% Items Classified 480 746 946 845 4,995 6,788 %Change -36% 12% -26% Volunteer Hours 57 39 120 41 1,167 1,296 %Change 46% 197% -10% TECHNOLOGY CENTER SERVICES Computer Use Sessions 1,883 2,144 2,435 3,083 19,823 21,174 %Change • -12% -21% -6% Technology Questions 1,948 2,065 2,799 2,394 16,812 18,534 %Change -6% 17% -9% Programs/Classes Attendance 27 40 109 83 639 659 #of Sessions 2 3 5 5 31 34 Aver.per session 14 13 22 17 21 19 ADULT SERVICES Information Questions 1,866 1,932 2,969 3,152 20,835 21,021 Average Daily 98 97 119 131 123 124 %Change -3% -6% -1% Programs/Classes Attendance 26 20 15 21 160 149 #of Sessions 3 2 2 2 17 15 Aver.per session 9 10 8 11 9 10 Teen Programs 0 24 7 11 142 166 #of Sessions 0 1 1 2 11 12 Aver.per session 0 24 7 6 13 14 14 Tours/Group Visits Attendance 0 0 0 0 12 0 #of Sessions 0 0 0 0 1 0 Aver.per session 0 0 0 0 12 0 CHILDRENS SERVICES Information Questions 1,149 844 1,915 2,014 14,292 11,848 Average Daily 60 42 77 84 84 70 %Change 36% -5% 21% Bouncing Babies! 107 108 180 249 1,277 1,512 #of Sessions 4 4 6 6 42 46 Aver.Per session 27 27 30 42 30 33 Toddler Time 52 77 92 103 692 714 #of Sessions 2 3 3 3 23 24 Aver.Per session 26 26 31 34 30 30 Preschool Storytime Attendance 82 78 201 181 991 965 #of Sessions 4 4 8 8 48 50 Aver.per session 21 20 25 23 21 19 Afterschool Storytime Attendance 20 32 70 100 562 616 #of Sessions 1 1 4 3 20 20 Aver.per session 20 32 18 33 28 31 Family Storytime Attendance 232 412 537 667 4,753 5,906 #of Sessions 13 16 19 21 155 157 Aver.per session 18 26 28 32 31 38 Special Events Program Attendance 431 752 350 350 3,798 3,591 #of Sessions 2 2 1 1 17 9 Aver.per session 216 376 350 350 223 399 Group Visits to Library Attendance 15 15 324 0 659 431 #of Sessions 1 1 2 0 11 7 Aver.per session ' 15 15 162 0 60 62 15 SERVICES&OUTREACH Iec-12 Dec-11 Jan-13 Jan-12 FY 2012/13 FY 2011/12 BOOKMOBILE Items Borrowed(incl.renewals) 4 ` , 5,615 5,311 6,896 5,977 39,600 32,523 %Change 6% 15% 22% Patrons Registered ;, 0 0 1 718 126 ADULT LITERACY SERVICES Tutor Teams Matched :'' 66 55 426 377 %Change 16% 20% 13% Learners Waiting 5 5 5 26 35 %Change -17% 0% -26% Families for Literacy Participants 0 4 0 4 0 28 Computer Literacy Participants 80 - ::`.a 80 75 552 522 Storynite 0 0 0 0 Volunteer Hours 191 s` 119 111 1,309 1,341 BACK 2 BASICS ARCHIBALD #of Students 34 , ,, 0 0 148 173 #of Sessions 15 ;._,, 0 0 308 435 #of Volunteer Flours + 16.5 0 0 342 514 Special Program Att. 65 0 0 94 23 #of Sessions 1 'S 0 0 2 1 Aver.Per session 65 0 0 0 0 0 BACK 2 BASICS BIANE #of Students 43 45 0 0 168 180 #of Sessions 16 102 0 0 335 476 #of Volunteer Hours )., 31 131 0 0 337 595 i.Special Program Att. 82 45 0 0 117 92 #of Sessions 1 1 0 0 2 2 Aver.Per session 82 45 0 0 0 0 SCHOOL&COMMUNITY OUTREACH '1 0 145 90 200 5,274 2,735 #of Visits 0 2 1 2 11 15 VIRTUAL LIBRARY SERVICES Searches -+: 10,218 7,�'_:' 9,581 12,165 83,312 78,817 Retrievals 98,109 64,916 139,647 154,187 1,062,850 766,261 Remote Access 589 991 1,527 8.119 11,186 Tutor.Com Use 192 a 265 274 1,450 1,387 Home Access 192 265 274 1,450 1,387 In-Library Use 0 0 0 0 0 Digital Books 1,426 `% 1,645 1,226 10,442 6,530 Audio Downloads 431 ' 493 473 3,978 3,099 eBook Downloads ' 995 ' 1,152 753 5,911 3,431 Website Hits . 1 019 33 3 42,450 46,876 272,940 297,290 HOMEBOUND SERVICES Patrons Served 20 19 17 135 134 Materials Loaned 169 1 ? 183 111 1,109 1,018 Visitor Hours Volunteered 15 11 13 12 92 90 16 STAFF REPORT LIBRARY SERVICES DEPARTMENT L . RANCHO Date: March 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2012/2013 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-13 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $790.13 $746.11 $0.00 $0.00 $124.00 03-Jan $843.85 $459.51 $9.00 $191.00 $631.00 04-Jan $548.60 $376.76 $3.00 $47.80 $149.00 05-Jan $672.33 $264.94 $0.00 $1.20 $442.00 06-Jan $229.39 $93.61 $0.00 $33.00 $150.00 07-Jan $946.98 $270.24 $0.00 $10.00 $261.00 08-Jan $777.32 $237.94 $0.00 $55.05 $0.00 09-Jan $583.78 $296.47 $0.00 $245.20 $149.00 10-Jan $607.25 $247.41 $0.00 $0.00 $286.00 11-Jan $481.04 $274.14 $0.00 $157.80 $137.00 12-Jan $558.06 $308.20 $0.00 $0.00 $543.00 13-Jan $186.14 $130.17 $0.00 $0.00 $50.00 14-Jan $729.91 $252.98 $6.00 $80.00 $248.00 15-Jan $673.99 $305.07 $3.00 $5.70 $99.00 16-Jan $721.75 $299.20 $0.00 $12.00 $151.00 17-Jan $557.50 $280.37 $0.00 $100.00 $272.00 18-Jan $388.79 $316.48 $0.00 $239.20 $174.00 19-Jan $562.65 $350.98 $0.00 $14.00 $435.00 20-Jan $147.30 $87.63 $0.00 $36.00 $186.00 21-Jan $0.00 $0.00 $0.00 $0.00 $0.00 22-Jan $888.90 $336.25 $0.00 $26.00 $414.00 23-Jan $689.81 $273.45 $0.00 $65.00 $447.00 24-Jan $571.54 $283.35 $0.00 $27.00 $161.00 25-Jan $327.03 $350.51 $3.00 $380.80 $125.00 26-Jan $603.19 $373.75 $0.00 $0.00 $397.00 27-Jan $313.34 $96.60 $3.00 $0.00 $0.00 28-Jan $661.01 $304.34 $0.00 $22.00 $224.00 29-Jan $774.78 $328.05 $0.00 $29.00 $310.00 30-Jan $579.98 $283.37 $0.00 $49.00 $261.00 31-Jan $524.94 $341.46 $3.00 $62.60 $358.00 TOTALS: $16,941.28 $8,569.34 $30.00 $1,889.35 $7,184.00 Jan. 2012 TOTALS $19,275.75 $9,349.59 $121.00 $1,795.60 $6,581.00 • • 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-13 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $338.84 $360.86 $0.00 $0.00 $112.00 03-Jan $403.35 $231.61 $9.00 $0.00 $259.00 04-Jan $299.40 $200.04 $0.00 $47.80 $74.00 05-Jan $425.95 $112.93 $0.00 $0.00 $75.00 06-Jan $229.39 $93.61 $0.00 $33.00 $150.00 . 07-Jan $492.54 $102.81 $0.00 $10.00 $99.00 08-Jan $403.57 $99.82 $0.00 $55.05 $0.00 09-Jan $296.79 $138.46 $0.00 $0.00 $49.00 10-Jan $330.50 $144.84 $0.00 $0.00 $37.00 11-Jan $149.74 $112.01 $0.00 $144.80 $0.00 12-Jan $290.71 $172.73 $0.00 $0.00 $296.00 13-Jan $186.14 $130.17 $0.00 $0.00 $50.00 14-Jan $279.32 $135.68 $6.00 $80.00 $111.00 15-Jan $320.21 $183.63 $0.00 $5.70 $74.00 16-Jan $459.56 $132.24 $0.00 $12.00 $62.00 17-Jan $284.96 $130.87 $0.00 $100.00 $198.00 18-Jan $131.05 $140.99 $0.00 $239.20 $75.00 19-Jan $270.06 $162.84 $0.00 $0.00 $100.00 20-Jan $147.30 $87.63 $0.00 $36.00 $186.00 21-Jan $0.00 $0.00 $0.00 $0.00 $0.00 22-Jan $394.49 $195.73 $0.00 $26.00 $214.00 23-Jan $406.06 $131.77 $0.00 $65.00 $347.00 24-Jan $281.25 $131.79 $0.00 $27.00 $87.00 25-Jan $114.10 $183.54 $3.00 $146.80 $75.00 26-Jan $324.49 $198.72 $0.00 $0.00 $260.00 27-Jan $313.34 $96.60 $3.00 $0.00 $0.00 28-Jan $265.12 $158.51 $0.00 $22.00 $112.00 29-Jan $288.79 • $132.90 $0.00 $29.00 $112.00 30-Jan $330.35 $137.98 $0.00 $22.00 $161.00 31-Jan $273.35 $173.18 $3.00 $62.60 $0.00 TOTALS: $8,730.72 $4,414.49 $24.00 $1,163.95 $3,375.00 Jan. 2012 TOTALS $9,692.01 $4,661.29 $87.00 $978.55 $0.00 19 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Jan-13 01-Jan $0.00 $0.00 $0.00 $0.00 $0.00 02-Jan $451.29 $385.25 $0.00 $0.00 $12.00 03-Jan $440.50 $227.90 $0.00 $191.00 $372.00 04-Jan $249.20 $176.72 $3.00 $0.00 $75.00 05-Jan $246.38 $152.01 $0.00 $1.20 $367.00 06-Jan $0.00 $0.00 $0.00 $0.00 $0.00 07-Jan $454.44 $167.43 $0.00 $0.00 $162.00 . 08-Jan $373.75 $138.12 $0.00 $0.00 $0.00 09-Jan $286.99 $158.01 $0.00 $245.20 $100.00 10-Jan $276.75 $102.57 $0.00 $0.00 $249.00 11-Jan $331.30 $162.13 $0.00 $13.00 $137.00 12-Jan $267.35 $135.47 $0.00 $0.00 $247.00 13-Jan $0.00 $0.00 $0.00 $0.00 $0.00 14-Jan $450.59 $117.30 $0.00 $0.00 $137.00 15-Jan $353.78 $121.44 $3.00 $0.00 $25.00 16-Jan $262.19 $166.96 $0.00 $0.00 $89.00 17-Jan $272.54 $149.50 $0.00 $0.00 $74.00 18-Jan $257.74 $175.49 $0.00 $0.00 $99.00 19-Jan $292.59 .$188.14 $0.00 $14.00 $335.00 20-Jan $0.00 $0.00 $0.00 $0.00 $0.00 21-Jan $0.00 $0.00 $0.00 $0.00 $0.00 22-Jan $494.41 $140.52 $0.00 $0.00 $200.00 23-Jan $283.75 $141.68 $0.00 $0.00 $100.00 24-Jan $290.29 $151.56 $0.00 $0.00 $74.00 25-Jan $212.93 $166.97 $0.00 $234.00 $50.00 26-Jan $278.70 $175.03 $0.00 $0.00 $137.00 27-Jan $0.00 $0.00 $0.00 $0.00 $0.00 28-Jan $395.89 $145.83 $0.00 $0.00 $112.00 29-Jan $485.99 $195.15 $0.00 $0.00 $198.00 30-Jan $249.63 $145.39 $0.00 $27.00 $100.00 31-Jan $251.59 $168.28 $0.00 $0.00 $358.00 TOTALS: $8,210.56 $4,154.85 $6.00 $725.40 $3,809.00 Jan. 2012 TOTALS $9,583.74 $4,688.30 $34.00 $817.05 $6,581.00 20 Schedule B BALANCE SHEET Thru Jan 2013 FY 2012/2013 Revenues Earned Projected Loss/Gain Fines & Fees $107,936 $102,083 $5,853 5.7% Media Rentals $57,463 $70,000 ($12,537) -17.9% Sales/Services Fees $449 $291 $158 54.3% Passport Services $28,351 $29,166 ($815) -2.8% Private Contributions $65,000 $72,916 ($7,916) -10.9% Totals: $259,199 $274,456 ($15,257) -5.6% *Balance for Year through Jan 2013 ($15,257) 21 Schedule .0 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Jan 2013 - Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 2,918,780.00 67,937.34 1,126,525.96 0.00 1,792,254.04 61.40 4102 Property Taxes-CY Unsecured 77,090.00 -485.82 78,787.67 0.00 -1,697.67 -2.20 4103 Property Taxes-PY Sec&Unsec 58,890.00 3,761.34 33,891.39 0.00 24,998.61 42.44 4105 Property Taxes-Supplemental 53,970.00 3,539.11 13,193.96 0.00 40,776.04 75.55 4112 Property Taxes-Post RDA 133,810.00 0.00 90,987.81 0.00 42,822.19 32.00 4312 Library Fines and Fees 175,000.00 16,941.28 107,936:11 0.00 67,063.89 38.32 4401 Interest Earnings 67,290.00 0.00 23,266.44 0.00 44,023.56 65.42 4402 Unrealized Gain 0.00 0.00 -34,615.43 0.00 34,615.43 0.00 4410 Media Rentals 120,000.00 8,569.34 57,463.17 0.00 62,536.83 52.11 4512 Library Card&Merchndse Sales 0.00 0.00 25.00 0.00 -25.00 0.00 4515 Information Service Fees 500.00 30.00 479.90 0.00 20.10 4.02 4565 Passport Processing Fees 60,000.00 5,979.00 23,188.00 0.00 36,812.00 61.35 4567 Passport Photo Fees 15,000.00 1,206.00 5,163.00 0.00 9,837.00 65.58 4570 Sale of Printed Materials 18,000.00 1,889.35 13,073.64 0.00 4,926.36 27.36 4740 Grant Income 0.00 0.00 326.41 0.00 -326.41 0.00 4901 Other Revenue 0.00 0.00 1,000.00 0.00 -1,000.00 0.00 4907 Private Contributions Library 130,000.00 40,000.00 65,000.00 0.00 65,000.00 50.00 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 Total for OrgKey1290000: 3,838,330.00 149,366.94 1,605,693.03 0.00 2,232,636.97 58.16 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00 4740 Grant Income 31,812.00 0.00 21,812.00 0.00 10,000.00 31.43 Total for OrgKey1291000: 31,812.00 0.00 21,687.32 0.00 10,124.68 31.82 Key: 1292000-Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 0.00 64.18 0.00 -64.18 0.00 4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00 4740 Grant Income 167,090.00 0.00 8,749.72 0.00 158,340.28 94.76 Total for Org Key 1292000: 167,090.00 0.00 8,689.22 0.00 158,400.78 94.79 Key: 1298000-Calif Literacy Campaign Grant 4402 Unrealized Gain 0.00 0.00 22.67 0.00 -22.67 0.00 Total for Org Key 1298000: 0.00 0.00 22.67 0.00 -22.67 0.00 Total for Revenue Accounts: 4,037,232.00 149,366.94 1,636,092.24 0.00 2,401,139.76 59.47 User:VGARCIA-Vivian Garcia Page: I Current Date: 02/27/2013 Report:GL_BA_MSTR_Ol_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:46:45 22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Jan 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbranc' Balance Expense Accounts . Key: 1290601 -Library Fund 5000 Regular Salaries 326,910.00 22,859.51 160,581.66 0.00 166,328.34 50.87 5010 Part Time Salaries 17,190.00 53.67 2,663.93 0.00 14,526.07 84.50 5030 Fringe Benefits 149,920.00 0.00 149,920.01 0.00 -0.01 -0.00 5100 Travel and Meetings 6,500.00 0.00 6,416.28 0.00 83.72 1.28 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 0.00 51.62 0.00 1,248.38 96.02 5150 Office Supplies&Equipment 3,000.00 33.54 873.42 0.00 2,126.58 70.88 5160 Membership Dues 3,240.00 0.00 305.00 0.00 2,935.00 90.58 5200 Operations&Maintenance 8,000.00 163.55 3,247.52 0.00 4,752.48 59.40 5220 Cellular Technology 600.00 30.00 360.00 0.00 240.00 40.00 5300 Contract Services 88,416.58 1,230.01 11,159.54 4,707.53 72,549.51 82.05 5400 Telephone Utilities 10,000.00 1,025.48 5,374.26 0.00 4,625.74 46.25 5402 Water Utilities 4,500.00 663.19 2,713.88 0.00 1,786.12 39.69 5403 Electric Utilities 65,700.00 3,317.49 33,729.24 0.00 31,970.76 48.66 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5605 Capital Outlay-Computer Equip 22,110.00 0.00 0.00 10,106.95 12,003.05 54.28 5700 Interest Expense 730.00 0.00 0.00 0.00 730.00 100.00 Total for Org Key 1290601: 781,026.58 29,376.44 448,306.36 14,814.48 317,905.74 40.70 Key: 1290603-After School Learning Prog 5000 Regular Salaries 32,570.00 1,770.41 13,955.98 0.00 18,614.02 57.15 5010 Part Time Salaries 10,000.00 739.16 4,660.84 0.00 5,339.16 53.39 5030 Fringe Benefits 16,750.00 0.00 16,750.04 0.00 -0.04 -0.00 5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 . 5200 Operations&Maintenance 4,000.00 0.00 206.43 0.00 3,793.57 94.83 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290603: 66,320.00 2,509.57 35,573.29 0.00 30,746.71 46.36 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 32,020.51 0.00 27,149.49 45.88 5010 Part Time Salaries 20,600.00 949.53 9,547.33 0.00 11,052.67 53.65 5030 Fringe Benefits 30,780.00 0.00 30,779.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 1,765.59 0.00 2,234.41 55.86 5220 Cellular Technology 1,010.00 74.86 536.79 0.00 473.21 46.85 Total for Org Key 1290604: 116,160.00 5,575.99 74,650.21 0.00 41,509.79 35.73 Key: 1290605-Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 711.18 0.00 488.82 40.73 5160 Membership Dues 500.00 138.00 138.00 0.00 362.00 72.40 Total for Org Key 1290605: 1,700.00 138.00 849.18 0.00 850.82 50.04 Key: 1290606-Archibald Library 5000 Regular Salaries 479,600.00 32,489.13 247,142.09 0.00 232,457.91 48.46 5010 Part Time Salaries 301,910.00 15,369.09 142,931.46 0.00 158,978.54 52.65 5030 Fringe Benefits 247,680.00 0.00 247,679.99 0.00 0.01 0.00 5100 Travel and Meetings 2,000.00 45.10 660.37 0.00 1,339.63 66.98 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies&Equipment 7,500.00 2,900.92 6,149.31. 0.00 1,350.69 18.00 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 02/27/2013 Report: GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:46:45 23 CITY OF RANCHO CUCAMONGA Fiscal Year: 2013 GL Budget to Actual with Encumbrances Report Date Jan 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5200 Operations&Maintenance 187,740.00 8,457.71 71,614.38 29,236.13 86,889.49 46.28 5300 Contract Services 105,236.19 4,027.12 54,909.24 15,147.39 35,179.56 33.42 5700 Interest Expense 1,220.00 0.00 0.00 0.00 1,220.00 100.00 Total for Org Key 1290606: 1,334,536.19 63,289.07 771,086.84 44,383.52 519,065.83 38.89 Key: 1290607-Paul A.Biane Library 5000 Regular Salaries 559,710.00 39,377.94 295,240.15 0.00 264,469.85 47.25 5010 Part Time Salaries 328,700.00 15,203.37 156,821.32 0.00 171,878.68 52.29 5030 Fringe Benefits 289,140.00 0.00 289,139.99 0.00 0.01 0.00 5100 Travel and Meetings 4,000.00 0.00 742.40 0.00 3,257.60 81.44 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies&Equipment 10,000.00 0.00 3,081.40 0.00 6,918.60 69.18 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00 5200 Operations&Maintenance 230,740.00 8,220.36 65,945.81 32,743.03 132,051.16 57.22 5300 Contract Services 85,280.00 1,629.48 27,169.20 17,030.88 41,079.92 48.17 5700 Interest Expense 1,220.00 0.00 0.00 0.00 1,220.00 100.00 Total for OrgKey1290607: 1,512,820.00 64,431.15 838,140.27 49,773.91 624,905.82 41.30 Key: 1290608-Virtual Library 5000 Regular Salaries 28,300.00 1,318.52 14,188.44 0.00 14,111.56 49.86 5030 Fringe Benefits 13,300.00 0.00 13,300.00 0.00 0.00 0.00 5152 Computer Software 6,000.00 0.00 0.00 0.00 6,000.00 100.00 5200 Operations&Maintenance 97,000.00 0.00 82,359.62 0.00 • 14,640.38 15.09 Total for Org Key 1290608: 144,600.00 1,318.52 109,848.06 0.00 34,751.94 24.03 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 24,452.00 850.32 5,457.25 0.00 18,994.75 77.68 5030 Fringe Benefits 1,240.00 0.00 570.01 0.00 669.99 54.03 5100 Travel and Meetings 8,000.00 1,890.12 5,376.39 0.00 2,623.61 32.79 5200 Operations&Maintenance 8,150.00 0.00 0.00 0.00 8,150.00 100.00 5300 Contract Services 3,400.00 0.00 0.00 0.00 3,400.00 100.00 5501 Admin./General Overhead 20.00 0.00 20.00 0.00 0.00 0.00 Total for Org Key 1291602: 45,262.00 2,740.44 11,423.65 0.00 33,838.35 74.76 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 28,250.00 0.00 4,717.83 0.00 23,532.17 83.29 5030 Fringe Benefits 2,870.00 0.00 1,870.01 0.00 999.99 34.84 5100 Travel and Meetings 21,930.00 1,848.62 1,848.62 0.00 20,081.38 91.57 5200 Operations&Maintenance 122,090.00 33.48 1,621.19 0.00 120,468.81 98.67 5300 Contract Services 9,460.00 625.00 2,404.00 0.00 7,056.00 74.58 Total for Org Key 1292602: 184,600.00 2,507.10 12,461.65 0.00 172,138.35 93.24 Key: 1298601 -Calif Literacy Campaign Grant 5010 Part Time Salaries 0.00 -53.67 0.00 0.00 0.00 0.00 5300 Contract Services 11.03 0.00 0.00 11.03 0.00 0.00 Total for Org Key 1298601: 11.03 -53.67 0.00 11.03 0.00 0.00 Total for Expense Accounts: 4,187,035.80 171,832.61 2,302,339.51 108,982.94 1,775,713.35 42.40 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 02/27/2013 Report:GL_BA_MSTR_0I_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 07:46:45 24