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AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
6 p.m.
February 7, 2013
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
City Councilmembers
L. Dennis Michael, Mayor
Sam Spagnolo, Mayor Pro Tern
William J. Alexander, Councilmember
Marc Steinorth, Councilmember
Diane Williams, Councilmember
***
Boardmembers
Luella G. Hairston, Esq. President
Jackie Amsler, President Pro Tem
Robert Coberly, Member
Scott Haddon, Member
Janet Temkin, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
'fail . 3/ ao/3 , at /0 aim, , I posted a true and correct copy of
the Library Boird of Trustees meeting agenda dated ,ea, 7, ,D13 to be
held in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the f regoing is true and correct and that this
declaration was executed on /—3/l /� , at Rancho Cucamonga.
City of Rancho Cucamonga
By: 4 j4 co,
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
•
S 'I LIBRARY BOARD OF TRUSTEES AGENDA
1-1 J FEBRUARY 7, 2013 1
RANCHO
CUCAMONGA
I; A. CALL TO ORDER
1. Roll Call: Amsler , Coberly , Haddon
Hairston and Temkin
B. CONSENT CALENDAR, • • I
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: December 6, 2012 and January 3, 2013. 4
( . C. ANNOUNCEMENTS/PRESENTATIONS I
1. Update Regarding Landscape Maintenance District 2. Presentation
by Deputy City Manager for Administrative Services Lori Sassoon.
2. Active Shooter Response. Presentation by Lt. Danielle Boldt,
Rancho Cucamonga Police Department.
3. Request by Mr. Frank Atry for review of library policies.
ID. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
10
b. Review of Library statistics. Oral report by Robert
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 18
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
2
r
�y 9 LIBRARY BOARD OF TRUSTEES AGENDA
La_ FEBRUARY 7, 2013 2
RANCHO
CUCAMONGA
E BOARD BUSINESS .
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Upcoming CALTAC Workshop on March 2, 2013. 29
2. Discussion of 2012-2015 Library Strategic Services Plan (SSP).
Discussion led by President Hairston and staff.
3. Board announcements. (Comments to be limited to 5 minutes per
Board Member.)
F. IDENTIFICATION OF ITEMS FOR THE NEXT I
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
G. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
IH: ADJOURNMENT .
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday,
January 31, 2013, seventy two (72) hours prior to the meeting per
• Government Code 54954.2 at 10500 Civic Center Drive.
3
STAFF REPORT J %
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: February 7, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the regular and cancelled meetings of December 6, 2012, and January
3, 2013.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and cancelled meetings of the Library Board of
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully ub it
submitted,
f
Robert Karatsu
Library Director
4
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday,December 6,2012,in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:01 p.m. by President Hairston. Present were
Members Amsler, Coberly and Temkin.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services
Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
B 1. Approval of Minutes: October 4 and November 1, 2012.
MOTION: Moved by Member Coberly to approve the minutes, seconded by President Hairston.
Motion carried 4-0-1 (with Haddon absent).
President Hairston requested that Public Communications be moved to the beginning.
F. PUBLIC COMMUNICATIONS
Library Foundation Member Teresa Akahoshi presented an oral report on the 2013 Annual
Calendar to the Board. She reviewed the program highlights for the year.
Member Haddon arrived at 6:09 p.m.
Library Foundation Member Akahoshi invited the Members to attend "A December to
Remember" fundraiser which will be held on Sunday, December 16.
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director.
5
Library Board Minutes
December 6, 2012
Page 2
Robert Karatsu, Library Director, stated that on Saturday, December 15`, Library staff along with
President Hairston and President Pro Tern Amsler attended the Holiday Dinner. Two awards were
received by Library staff. One was the Harvest Award for the Play and Learn IslandTM Team and
second, the SPIRT Award to Jason Daly, Bookmobile Coordinator.
President Hairston and President Pro Tem Amsler both received their Five Year Service Award with
the City of Rancho Cucamonga. In addition, numerous staff received service awards.
Michelle Perera, Assistant Library Director, updated the Members on the status of the Staff
Innovation Fund proposal with the State Library with the Members. She also updated the Members
on the possible grant(s) for early learning by the State Library.
President Hairston stated that the opportunities are exciting.
Member Amsler stated that we are fortunate to have staff that the State Library recognizes. She
offered her congratulations to staff and her support to them.
b. Review of Library statistics. Oral report by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the Library statistics with the Members.
C2. Budget Report: Report presented by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the budget with the Board.
C3. Children's Services: Oral update by Michelle Perera, Assistant Library Director.
Renee Tobin, Principal Librarian, stated that during the month of November there was"Hello Kitty
Day"with approximately four hundred people in attendance. Library staff had been involved with a
series of"Play and Learn"workshops which were held at the Archibald Library. Friday will be the
final workshop in this series.
Principal Librarian Tobin stated that the Bookmobile attended the kick off for the "Spark of Love"
Toy Drive in November.
Principal Librarian Tobin stated that there were two"Back to Basics"Family nights this week. The
program would then be on hiatus until late January. There was a record attendance at the program
last night at the Archibald Library. She stated she would like to recognize Sean Guerrero and
Angelica Ordonez for stepping in and taking care of the program in the absence of Allen Callaci.
She is very proud of the work that Sean and Angelica have done.
6
Library Board Minutes
December 6, 2012
Page 3
Renee Tobin, Principal Librarian, stated that the"Cookies and Carols"program will be held at the
Archibald Library on Wednesday, December 12, at 4 p.m. and at the Victoria Gardens Library on
Thursday, December 13. There will be crafts, decorating of cookies and carols sung by the Caryn
Cougar Chorus. This is a ticketed event (however tickets are free).
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood;Reference Services Coordinator, stated that in the month of November the combined
revenue earnings for Passports total $4,000.. Library staff processed 163 applications.
Member Haddon asked if"walk-ins" were accepted.
Reference Services Coordinator Hood stated that if staff is able to they will help patrons. However,
they prefer to schedule appointments due to the paperwork needed for passports.
Karye Hood,Reference Services Coordinator,reviewed the computer classes being held at Archibald
with the Members for the month of December.
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian,reviewed the 2012 calendar year with the Board. She then highlighted
the upcoming events with 2013 calendar year with the Board.
******
D. BOARD BUSINESS
Dl. Update on attendance at 2012 California Library Association conference. Discussion led by
President Hairston.
President Hairston presented an oral report to the Board on the 2012 CLA conference in San Jose.
She stated that she was so proud to be a part of the Rancho Cucamonga Public Library.
Library Director Karatsu stated one award the Rancho Cucamonga Public Library received was"Best
in Show"for Public Relations Excellence. The award was for the Black History Cultural Arts Night
Poster created by Carol Durkel,Office Specialist. The second award was in the"Wildcard"category
for the Cultural Arts Night flyers and materials used in the programs.
Principal Librarian Tobin stated that staff had a booth exhibiting the Play and Learn IslandsTM at the
conference.
D2. Board announcements. (Comments to be limited to 5 minutes per Board Member.)
7
Library Board Minutes
December 6, 2012
Page 4
Member Amsler encouraged the Members to support the Library Foundation Fundraiser event on
December 16.
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. 2013 Strategic Services Plan (SSP)
G ADJOURNMENT
MOTION: Moved by Member Coberly to cancel the January meeting and to adjourn to February 7,
seconded by Member Amsler. Motion carried 5-0. The meeting adjourned at 6:52 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, January 3, 2013, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
9
STAFF REPORT
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: February 7, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for November and December.
FISCAL IMPACT
None.
Respectfully submitted,
•
Robert Karatsu
Library Director
10
COMBINED STATISTICS Nov-12 Nov-11 I Dec-12 Dec-11 FY 2012/13 FY 2011/12
Days Open 49 50 41 43 313 315
Items Borrowed(AR,BL,BKM) 89,393 97,207 62,806 67,036 549,234 573.123
Average Daily 1,824 1,944 1,532 1,559 1,755 1.819
%Change -8% -6% -4%
Patrons Registered(AR,BL,BKM) 827 902 462 591 6,388 6,991
Average Daily 17 18 11 14 20 22
%Change -8% -22% -9%
Information Questions 12,251 13,073 8,935 9,034 81,071 80,551
Average Daily 250 261 218 210 259 256
Change -6% -1% 1
Library Visitors 44,944 46,116 29,378 35,117 289,265 299,066
Average Daily 917 922 717 817 924 949
%Change -3% -16% -3%
Children's Programs 2,253 2,004 1,457 1,885 15,017 16,052
#of Sessions 66 64 42 47 400 399
Aver.Per session 34 129 35 117 38 40
%Change 12% -23% -6%
Items Classified 1,531 1,496 1,045 1,903 10.361 14,623
%Change 2% -45% -29%
Volunteer Hours 640 702 403 543 3,978 4,563
%Change -9% -26% -13%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 6,308 7,197 4,775 5,492 42,718 46,168
%Change -12% -13% -7%
Technology Questions 3,669 4,019 2,878 3,071 23,142 24,758
%Change -9% -6% -7%
Programs/Classes Attendance y 114 173 39 67 739 965
#of Sessions 7 9 4 5 48 52
Aver.per session 16 19 10 13 15 19
ADULT SERVICES
Information Questions 4,587 5,018 3,141 3,445 30,357 31,604
Average Daily 94 100 77 80 97 100
%Change -9% -9% -4%
Programs/Classes Attendance 31 27 40 25 233 191
#of Sessions 4 4 5 4 28 25
Aver.per session 8 7 8 6 8 8
Teen Programs 8 15 7 24 199 246
#of Sessions 2 2 1 2 17 18
Aver.per session 4 8 7 12 12 14
Tours/Group Visits Attendance 0 0 0 0 32 0
11
#of Sessions 0 0 0 ;0 2 0
Aver.per session 0 0 0 0 16
CHILDRENS SERVICES
Information Questions 3,995 4,036 2,916 2,518 27,572 24,189
Average Daily 82 81 71 59 88 77
%Change -1% 16% 14%
Bouncing Babies! 241 356 148 206 1,722 1,964
#of Sessions 8 11 6 7 56 61
Aver.Per session 30 32 25 29 31 32
Toddler Time 271 128 104 125 1,234 1,126
#of Sessions 8 5 4 6 40 42
Aver.Per session 34 26 26 21 31 27
Preschool Storytime Attendance 219 322 159 143 1,589 1,713
#of Sessions 12 14 8 8 80 82
Aver.per session 18 23 20 18 20 21
Afterschool Storytime Attendance 179 185 97 70 931 943
#of Sessions 7 7 3 3 33 34
Aver.per session 26 26 32 23
Family Storytime Attendance 1,156 932 371 506 5,226 6,092
#of Sessions 26 24 17 19 161 159
Aver.per session 44 39 22 27 32 38
Special Events Program Attendance 123 11 431 790 4,104 4,099
#of Sessions 3 1 2 3 26 18
Aver.per session 41 0 216 263 158 228
Group Visits to Library Attendance 63 90 15 15 435 458
#of Sessions 2 1 1 1 12 10
Aver.per session ? 32 90 0 15
12
ARCHIBALD Nov-12 Nov-11 Dec-12 Dec-11 FY 2012/13 FY 2011/12
Days Open 26 27 22 23 168 169
Items Borrowed(incl.renewals) 43,856 47,653 30,823 33,011 267,693 281,401
Average Daily 1,687 1,765 1,401 1,435 1,593 1,665
%Change -8% -7% -5%
Patrons Registered 405 457 264 297 2,958 3,664
Average Daily 16 17 12 13 18 22
Change -11% -11% -19%
Information Questions 5,347 6,179 3,972 4,193 36,815 36,708
Average Daily 206 229 181 182 219 217
%Change -13% -5% 0%
Library Visitors 23,304 21,752 15,551 16,417 148,399 135,830
Average Daily 896 806 707 714 883 804
%Change 7% -5% 9%
Children's Programs 722 509 386 381 4,163 4,283
#of Sessions 24 20 14 16 132 132
Aver.Per session 30 25 28 24 32 32
%Change 42% 1% 0%
Items Classified 832 809 565 1,157 6,312 8,680
Change 3% -51% -27%
Volunteer Hours 108 95 108 83 1,064 969
%Change 14% 29% 10%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 3,736 4,461 2,892 3,348 25,330 28,077
%Change -16% -14% -10%
Technology Questions 1,260 1,408 930 1,006 9,129 8,618
%Change -11% -8% 6%
Programs/Classes Attendance 30 69 12 27 209 389
#of Sessions 3 4 2 2 22 23
Aver.per session 10 17 6 14 10 17
ADULT SERVICES
Information Questions 1,874 2,228 1,275 1,513 12,491 13,735
Average Daily 72 83 58 66 74 81
%Change -16% -16% -9%
Programs/Classes Attendance 16 7 14 5 88 63
#of Sessions 2 2 2 2 13 12
Aver.per session 8 4 7 3 7 5
Teen Programs 6 7 7 0 64 91
#of Sessions 1 1 1 1 7 8
Aver.per session 6 7 7 0 9 11
Tours/Group Visits Attendance 0 0 0 0 20 0
#of Sessions 0 0 0 0 1 0
Aver.per session 0 0 0 0 0 0
CHILDRENS SERVICES
Information Questions 2,213 2,543 1,767 1,674 15,195 14,355
Average Daily 85 94 80 73 90 85
%Change -13% 6% 6%
Bouncing Babies 134 94 41 98 625 701
#of Sessions 4 3 2 3 20 21
Aver.Per session 34 31 21 33 31 33
Toddler Time 141 66 52 48 634 515
13
#of Sessions 4 3 2 3 20 21
Aver.Per session 35 22 26 16 32 25
Preschool Storytime Attendance 103 171 77 65 799 929
#of Sessions 6 6 4 4 40 40
Aver.per session 17 29 19 16 20 23
Afterschool Storytime Attendance 79 73 77 38 439 427
#of Sessions 3 3 2 2 17 17
Aver.per session 0 24 0 19 26 25
Family Storytime Attendance 142 94 139 94 1,010 853
#of Sessions 4 4 4 3 25 23
Aver.per session 36 24 35 31 40 37
Special Events Program Attendance 123 11 0 38 656 858
#of Sessions 3 1 0 1 10 10
Aver.per session 41 11 #DIV/0! 38 66 86
Group Visits to Library Attendance 63 0 0 0 100 27
#of Sessions 2 0 0 0 3 3
Aver.per session 32 0 #DIV/0! 0 33 9
14
BIANE Nov-12 Nov-11 Dec-12 Dec-11 FY 2012113 FY 2011/12
Days Open 23 23 19 20 145 146
Items Borrowed ` . 39,412 43,871 26,368 28,714 248,837 265,176
Average Daily 1,714 1,907 1,388 1,436 1,716 1,816
%Change -10% -8% -6%
Patrons Registered 392 445 191 294 2,712 3,202
Average Daily 17 19 10 15 19 22
%Change -12% -35% -15%
Information Questions 6,904 6,894 4,963 4,841 44,256 43,843
Average Daily 300 300 261 242 305 300
%Change 0% 3% 1%
Library Visitors 21,640 24,364 13,827 18,700 140,866 163,236
Average Daily 941 1,059 728 935 971 1,118
%Change -11% -26% -14%
Children's Programs 1,467 1,425 924 1,459 10,643 11,654
#of Sessions 40 42 26 30 264 264
Aver.Per session 37 34 36 49 40 44
%Change 3% -37% -9%
Items Classified 699 687 480 746 4,049 5,943
%Change 2% -36% -32%
Volunteer Hours ` ', 106 67 57 39 1,047 1,256
or
%Change §.°Lo.__ 46% -17%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions +' 2,572 2,736 1,883 2,144 17,388 18,091
%Change -6% -12% -4%
Technology Questions 2,409 2,611 1,948 2,065 14,013 16,140
%Change -8% -6% -13%
Programs/Classes Attendance 84 104 27 40 530 576
#of Sessions 4 5 2 3 26 29
Aver.per session 21 21 14 13 20 20
ADULT SERVICES ,
Information Questions ' 2,713 2,790 1,866 1,932 17,866 17,869
Average Daily 118 121 98 97 123 122
%Change -3% -3% 0%
Programs/Classes Attendance 15 20 26 20 145 128
#of Sessions 2 2 3 2 15 13
Aver.per session 8 10 9 10 10 10
Teen Programs 2 8 0 24 135 155
#of Sessions 1 1 0 1 10 10
Aver.per session 2 8 0 24 14 16
15
Tours/Group Visits Attendance 0 0 12 0
#of Sessions 0 0 1 0
Aver.per session 0 0 12 0
CHILDRENS SERVICES
Information Questions 1,782 1,493 1,149 844 12,377 9,834
Average Daily • 77 65 60 42 85 67
%Change 19% 36% 26%
Bouncing Babies! 107 262 107 108 1,097 1,263
#of Sessions 4 8 4 4 36 40
Aver.Per session 27 33 27 27 30 32
Toddler Time 130 62 52 77 600 611
#of Sessions 4 2 2 3 20 21
Aver.Per session 1 26 26 30 29
Preschool Storytime Attendance 82 78 790 784
#of Sessions 6 8 4 4 40 42
Aver.per session • . _..., 19.„ 21 20 20 19
Afterschool Storytime Attendance 100 112 20 32 492 516
#of Sessions 4 4 1 1 16 17
Aver.per session 25 28 20 32 31 30
Family Storytime Attendance 1,014 838 232 412 4,216 5,239
#of Sessions 22 20 13 16 136 136
Aver.per session 46 42 18 26 31 39
Special Events Program Attendance 0 0 431 752 3,448 3,241
#of Sessions 0 0 2 2 16 8
Aver.per session 0 0 216 376 216 405
Group Visits to Library Attendance 0 90 15 15 335 431
#of Sessions 0 1 1 1 9 7
Aver.per session 0 90 15 15 37 62
15
SERVICES& OUTREACH Nov-12 Nov-11 Dec-12 Dec-11, FY 2012113 FY 2011/12
BOOKMOBILE
Items Borrowed(incl.renewals) 6,125 8,05_s. , 32,704 26,546
%Change 8% 6% 23%
Patrons Registered 30 0 7 718 125
ADULT LITERACY SERVICES
Tutor Teams Matched 63 54 64 360 322
%Change 17% 16% 12%
Learners Waiting 4 7 5 21 30
%Change -43% -17% -30%
Families for Literacy Participants 0 4 0 0 24
Computer Literacy Participants 80 75 80 7; 472 447
Storynite 0 0 0 0 0
Volunteer Hours 232 216 191 16, 1,190 1,230
BACK 2 BASICS ARCHIBALD `
#of Students ' 38 42 34 148 173
#of Sessions 95 121
15 • 3D8
435
#of volunteer Hours 91 150 16.5 1 0` 342 514
Special Program Att. 29 23 65 ? 94 23
#of Sessions 1 1 1 S 2 1
Aver.Per session 29 23 65 E. 0 0
BACK 2 BASICS BIANE
#of Students 43 45 43 168 180
#of Sessions 108 135 16 10' 335 476
#of Volunteer Hours .' 103 174 31 13: 337 595
Special Program Att. 35 47 82 117 92
#of Sessions 1 1 1 2 2
Aver.Per session , 35 47 82 0 0
1
SCHOOL&COMMUNITY OUTREACH 300 470 0 1 5,184 2.535
#of Visits 1 3 0 10 13
VIRTUAL LIBRARY SERVICES 1
Searches 24,784 21,368 10,218 7,0Q. 73,731 66,652
Retrievals I 95,197 56,973 98,109 64,9 ' 923,203 612,074
Remote 3,318 4,673 589 9 7.128 9,659
Tutor.Com Use 237 242 192 14 1.185 1,113
Home Access 237 242 192 1A 1.185 1,113
In-Library Use 0 0 0 ! 0 0
Digital Books 1,393 918 1,426 94 ! 8,797 5,304
Audio Downloads 455 451 431 41.' 3,485 2,626
eBook Downloads 938 467 995 5:. 4,759 2,678
WebsiteHits _.38,022 - 41,354 31,019 33,31•• 230,490 250,414
HOMEBOUND SERVICES
Patrons Served 20 18 20 1 116 117
Materials Loaned 189 140 169 14. 926 907
Visitor Hours Volunteered 13.0 17 15 1^ 80 78
17
STAFF REPORT
J
LIBRARY SERVICES DEPARTMENT
RANCHO
Date: February 7, 2013 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2012/2013 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2012/2013" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2012/2013" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully submitted,
-Robert Karatsu
Library Director
18
Schedule A
TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Nov-12
01-Nov $692.06 $264.81 $0.00 $326.45 $75.00
02-Nov $462.69 $309.11 $0.00 $315.30 $114.00
03-Nov $633.53 $358.98 $0.00 $0.00 $250.00
04-Nov $175.35 $102.58 $0.00 $0.00 $0.00
05-Nov $656.14 $273.24 $6.00 $282.00 $397.00
06-Nov $911.10 $260.82 $0.00 $36.80 $161.00
07-Nov $804.32 $218.96 $3.00 $22.00 $50.00
08-Nov $500.00 $282.67 $0.00 $40.00 $192.00
09-Nov $615.19 $327.05 $0.00 $210.00 $125.00
10-Nov $571.44 $415.90 $0.00 $0.00 $322.00
11-Nov $0.00 $0.00 $0.00 $0.00 $0.00
12-Nov $0.00 $0.00 $0.00 $0.00 $0.00
13-Nov $1,062.10 $418.07 $0.00 $0.00 $347.00
14-Nov $658.52 $301.04 $0.00 $71.00 $261.00
15-Nov $596.39 $278.74 $0.00 $15.75 $126.00
16-Nov $591.34 $374.48 $2.50 $35.00 $162.00
17-Nov $473.68 $395.91 $0.00 $64.00 $99.00
18-Nov $209.65 $155.24 $6.20 $0.00 $87.00
19-Nov $645.65 $405.26 $0.00 $0.00 $124.00
20-Nov $613.65 $357.58 $0.00 $259.00 $124.00
21-Nov $505.98 $410.09 $3.00 $57.00 $99.00
22-Nov $0.00 $0.00 $0.00 $0.00 $0.00
23-Nov $0.00 $0.00 $0.00 $0.00 $0.00
24-Nov $423.83 $379.72 $4.70 $62.00 $37.00
25-Nov $147.55 $130.86 $3.00 $7.00 $100.00
26-Nov $841.39 $347.67 $16.30 $244.15 $335.00
27-Nov $893.40 $260.34 $6.00 $0.00 $74.00
28-Nov $595.83 $270.24 $0.00 $92.00 $136.00
29-Nov $610.05 $323.61 $0.00 $14.17 $87.00
30-Nov $265.06 $282.57 $0.00 $0.00 $25.00
TOTALS: $15,155.89 $7,905.54 $50.70 $2,153.62 $3,909.00
Nov2011 TOTALS $16,489.81 $9,510.37 $131.50 $1,507.70 $2,727.00
19
ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Nov-12
01-Nov $407.88 $127.27 $0.00 $34.00 $0.00
02-Nov $204.20 $136.38 $0.00 $315.30 $77.00
03-Nov $238.34 $168.10 $0.00 $0.00 $125.00
04-Nov $175.35 $102.58 $0.00 $0.00 $0.00
05-Nov $320.29 $171.81 $0.00 $42.00 $186.00
06-Nov $395.98 $165.14 $0.00 $36.00 $37.00
07-Nov $404.34 $134.09 $3.00 $22.00 $25.00
08-Nov $274.35 $138.23 $0.00 $0.00 $136.00
09-Nov $374.94 $147.88 $0.00 $210.00 $25.00
10-Nov $267.61 $200.32 $0.00 $0.00 $223.00
11-Nov $0.00 $0.00 $0.00 $0.00 $0.00
12-Nov $0.00 $0.00 $0.00 $0.00 $0.00
13-Nov $633.39 $234.31 $0.00 $0.00 $25.00
14-Nov $263.45 $162.37 $0.00 $71.00 $125.00
15-Nov $333.60 $123.50 $0.00 $15.75 $89.00
16-Nov $230.75 $177.60 $2.50 $0.00 $75.00
17-Nov $247.74 $181.22 $0.00 $64.00 $0.00
18-Nov $209.65 $155.24 $6.20 $0.00 $87.00
19-Nov $310.15 $235.52 $0.00 $0.00 $37.00
20-Nov $308.38 $170.63 $0.00 $69.00 $87.00
21-Nov $267.34 $191.59 $0.00 $0.00 $0.00
22-Nov $0.00 $0.00 $0.00 $0.00 $0.00
23-Nov $0.00 $0.00 $0.00 $0.00 $0.00
24-Nov $201.14 $203.78 $2.70 $62.00 $37.00
25-Nov $147.55 $130.86 $3.00 $7.00 $100.00
26-Nov $345.36 $169.19 $16.30 $244.15 $148.00
27-Nov $645.80 $157.53 $6.00 $0.00 $37.00
28-Nov $362.33 $123.28 $0.00 $21.00 $111.00
29-Nov $310.44 $194.58 $0.00 $0.00 $25.00
30-Nov $161.10 $129.63 $0.00 $0.00 $0.00
TOTALS: $8,041.45 $4,232.63 $39.70 $1,213.20 $1,817.00
Nov 2011 TOTALS $8,779.72 $4,570.40 $51.50 $845.70 $0.00
20
BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Nov-12
01-Nov $284.18 $137.54 $0.00 $292.45 $75.00
02-Nov $258.49 $172.73 $0.00 $0.00 $37.00
03-Nov $395.19 $190.88 $0.00 $0.00 $125.00
04-Nov $0.00 $0.00 $0.00 $0.00 $0.00
05-Nov $335.85 $101.43 $6.00 $240.00 $211.00
06-Nov $515.12 $95.68 $0.00 $0.80 $124.00
07-Nov $399.98 $84.87 $0.00 $0.00 $25.00
08-Nov $225.65 $144.44 $0.00 $40.00 $56.00
09-Nov $240.25 $179.17 $0.00 $0.00 $100.00
10-Nov $303.83 $215.58 $0.00 $0.00 $99.00
11-Nov $0.00 $0.00 $0.00 $0.00 $0.00
12-Nov $0.00 $0.00 $0.00 $0.00 $0.00
13-Nov $428.71 $183.76 $0.00 $0.00 $322.00
14-Nov $395.07 $138.67 $0.00 $0.00 $136.00
15-Nov $262.79 $155.24 $0.00 $0.00 $37.00
16-Nov $360.59 $196.88 $0.00 $35.00 . $87.00
17-Nov $225.94 $214.69 $0.00' $0.00 $99.00
18-Nov $0.00 $0.00 $0.00 $0.00 $0.00
19-Nov $335.50 $169.74 $0.00 $0.00 $87.00
20-Nov $305.27 $186.95 $0.00 $190.00 $37.00
21-Nov $238.64 $218.50 $3.00 $57.00 $99.00
22-Nov $0.00 $0.00 $0.00 $0.00 $0.00
23-Nov $0.00 $0.00 $0.00 $0.00 $0.00
24-Nov $222.69 $175.94 $2.00 $0.00 $0.00
25-Nov $0.00 $0.00 $0.00 $0.00 $0.00
26-Nov $496.03 $178.48 $0.00 $0.00 $187.00
27-Nov $247.60 $102.81 $0.00 $0.00 $37.00
28-Nov $233.50 $146.96 $0.00 $71.00 $25.00
29-Nov $299.61 $129.03 $0.00 $14.17 $62.00
30-Nov $103.96 $152.94 $0.00 $0.00 $25.00
TOTALS: $7,114.44 $3,672.91 $11.00 $940.42 $2,092.00
Nov 2011 TOTALS $7,710.09 $4,939.97 $80.00 $662.00 $2,727.00
21
REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS
Combined Totals & FEES RENTALS SERV. COPY
Dec-12
01-Dec $524.01 $371.67 $6.00 $0.00 $273.00
02-Dec $150.53 $88.55 $0.00 $0.00 $0.00
03-Dec $641.39 $249.78 $0.00 $75.00 $151.00
04-Dec $532.35 $298.30 $0.00 $31.00 $37.00
05-Dec $737.31 $194.12 $0.00 $60.00 $111.00
06-Dec $643.22 $257.32 $3.00 $414.30 $89.00
07-Dec $272.39 $251.92 $0.00 $0.00 $296.00
08-Dec $442.38 $273.01 $0.00 $0.00 $173.00
09-Dec $264.64 $93.61 $0.00 $181.00 $25.00
10-Dec $601.67 $305.62 $0.00 $0.00 $0.00
11-Dec $440.44 $287.73 $0.00 $86.50 $149.00
12-Dec $540.43 $237.31 $9.00 $12.00 $37.00
13-Dec $511.79 $272.25 $0.00 $5.00 $74.00
14-Dec $280.04 $233.67 $0.00 $13.30 $37.00
15-Dec $282.44 $317.85 $0.00 $0.00 $50.00
16-Dec $94.63 $77.28 $3.00 $0.00 $0.00
17-Dec $703.63 $378.57 $0.00 $130.00 $37.00
18-Dec $479.22 $332.35 $0.00 $0.00 $77.00
19-Dec $585.23 $349.79 $0.00 $53.00 $25.00
20-Dec $450.34 $388.07 $0.00 $0.00 $25.00
21-Dec $357.60 $342.93 $0.00 $40.00 $0.00
22-Dec $582.98 $408.65 $3.00 $242.05 $0.00
23-Dec $0.00 $0.00 $0.00 $0.00 $0.00
24-Dec $0.00 $0.00 $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00 $0.00 $0.00
26-Dec $0.00 $0.00 $0.00 $0.00 $0.00
27-Dec $0.00 $0.00 $0.00 $0.00 $0.00
28-Dec $0.00 $0.00 $0.00 $0.00 $0.00
29-Dec $0.00 $0.00 • $0.00 $0.00 $0.00
30-Dec $0.00 $0.00 $0.00 $0.00 $0.00
31-Dec $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $10,118.66 $6,010.35 $24.00 $1,343.15 $1,666.00
Dec. 2011 TOTALS $11,850.75 $7,276.48 $95.00 $2,020.11 $1,862.00
22
REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS
Archibald Library & FEES RENTALS SERV. COPY
Dec-12
01-Dec $245.56 $172.04 $6.00 $0.00 $25.00
02-Dec $150.53 $88.55 $0.00 $0.00 $0.00
03-Dec $265.84 $125.35 $0.00 $75.00 $77.00
04-Dec $298.35 $136.38 $0.00 $31.00 $37.00
05-Dec $346.07 $90.16 $0.00 $0.00 $111.00
06-Dec $256.23 $118.63 $3.00 $0.00 $89.00
07-Dec $154.29 $119.58 $0.00 $0.00 $111.00
08-Dec $192.90 $117.53 $0.00 $0.00 $25.00
09-Dec $264.64 $93.61 $0.00 $181.00 $25.00
10-Dec $269.30 $165.83 $0.00 $0.00 $0.00
11-Dec $280.14 $167.21 $0.00 $86.50 $62.00
12-Dec $304.50 $131.28 $9.00 $12.00 $37.00
13-Dec $285.49 $140.48 $0.00 $0.00 $37.00
14-Dec $152.15 $124.66 $0.00 $0.00 $0.00
15-Dec $143.54 $137.54 $0.00 $0.00 $0.00
16-Dec $94.63 $77.28 $3.00 $0.00 $0.00
17-Dec $370.83 $174.57 $0.00 $70.00 $0.00
18-Dec $249.98 $178.71 $0.00 $0.00 $65.00
19-Dec $242.15 $160.30 $0.00 $53.00 $0.00
20-Dec $138.95 $196.85 $0.00 $0.00 $25.00
21-Dec $113.70 $131.56 $0.00 $40.00 $0.00
22-Dec $269.00 $195.26 $3.00 $242.05 $0.00
23-Dec $0.00 $0.00 $0.00 $0.00 $0.00
24-Dec $0.00 $0.00 $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00 $0.00 $0.00
26-Dec $0.00 $0.00 $0.00 $0.00 $0.00
27-Dec $0.00 $0.00 $0.00 $0.00 $0.00
28-Dec $0.00 $0.00 $0.00 $0.00 $0.00
29-Dec $0.00 $0.00 $0.00 $0.00 $0.00
30-Dec $0.00 $0.00 $0.00 $0.00 $0.00
31-Dec $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $5,088.77 $3,043.36 $24.00 $790.55 $726.00
Dec 2011 TOTALS $6,387.32 $3,361.91 $92.00 $863.75 $0.00
23
REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS
Biane Library & FEES RENTALS SERV. COPY
Dec-12
01-Dec $278.45 $199.63 $0.00 $0.00 $248.00
02-Dec $0.00 $0.00 $0.00 $0.00 $0.00
03-Dec $375.55 $124.43 $0.00 $0.00 $74.00
04-Dec $234.00 $161.92 $0.00 $0.00 $0.00
05-Dec $391.24 $103.96 $0.00 $60.00 $0.00
06-Dec $386.99 $138.69 $0.00 $414.30 $0.00
07-Dec $118.10 $132.34 $0.00 $0.00 $185.00
08-Dec $249.48 $155.48 $0.00 $0.00 $148.00
09-Dec $0.00 $0.00 $0.00 $0.00 $0.00
10-Dec $332.37 $139.79 $0.00 $0.00 $0.00
11-Dec $160.30 $120.52 $0.00 $0.00 $87.00
12-Dec $235.93 $106.03 $0.00 $0.00 $0.00
13-Dec $226.30 $131.77 $0.00 $5.00 $37.00
14-Dec $127.89 $109.01 $0.00 $13.30 $37.00
15-Dec $138.90 $180.31 $0.00 $0.00 $50.00
16-Dec $0.00 $0.00 $0.00 $0.00 $0.00
17-Dec $332.80 $204.00 $0.00 $60.00 $37.00
18-Dec $229.24 $153.64 $0.00 $0.00 $12.00
19-Dec $343.08 $189.49 $0.00 $0.00 $25.00
20-Dec $311.39 $191.22 $0.00 $0.00 $0.00
21-Dec $243.90 $211.37 $0.00 $0.00 $0.00
22-Dec $313.98 $213.39 $0.00 $0.00 $0.00
23-Dec $0.00 $0.00 $0.00 $0.00 $0.00
24-Dec $0.00 $0.00 $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00 $0.00 $0.00
26-Dec $0.00 $0.00 $0.00 $0.00 $0.00
27-Dec $0.00 $0.00 $0.00 $0.00 $0.00
28-Dec $0.00 $0.00 $0.00 $0.00 $0.00
29-Dec $0.00 $0.00 $0.00 $0.00 $0.00
30-Dec $0.00 $0.00 $0.00 $0.00 $0.00
31-Dec $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $5,029.89 $2,966.99 $0.00 $552.60 $940.00
Dec. 2011 TOTALS $5,463.43 $3,914.57 $3.00 $1,156.36 $1,862.00
24
Schedule B
BALANCE SHEET
Thru Dec 2012
FY 2012/2013
Revenues Earned Projected Loss/Gain
Fines & Fees $90,995 $87,500 $3,495 4.0%
Media Rentals $48,893 $60,000 ($11,107) -18.5%
Sales/Services Fees $449 $250 $199 79.6%
Passport Services $21,161 $25,000 ($3,839) -15.4%
Private Contributions $65,000 $62,500 $2,500 4.0%
Totals: $226,498 $235,250 ($8,752) -3.7%
*Balance for
Year through Dec 2012 ($8,752)
25
Schedule C
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2013 GL Budget to Actual with Encumbrances
Report Date Dec 2012
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc' Balance
Revenue Accounts
Key: 1290000 -Library Fund
4101 Property Taxes-CY Secured 2,918,780.00 204,591.74 291,766.90 0.00 2,627,013.10 90.00
4102 Property Taxes-CY Unsecured 77,090.00 124.80 79,273.49 0.00 -2,183.49 -2.83
4103 Property Taxes-PY Sec& Unsec 58,890.00 2,810.93 30,130.05 0.00 28,759.95 48.83
4105 Property Taxes-Supplemental 53,970.00 3,539.22 9,654.85 0.00 44,315.15 82.11
4112 Property Taxes-Post RDA 133,810.00 0.00 0.00 0.00 133,810.00 100.00
4312 Library Fines and Fees 175,000.00 10,117.66 90,994.83 0.00 84,005.17 48.00
4401 Interest Earnings 67,290.00 19,378.95 23,266.44 0.00 44,023.56 65.42
4402 Unrealized Gain 0.00 0.00 -34,615.43 0.00 34,615.43 0.00
4410 Media Rentals 120,000.00 6,010.35 48,893.83 0.00 71,106.17 59.25
4512 Library Card&Merchndse Sales 0.00 0.00 25.00 0.00 -25.00 0.00
4515 Information Service Fees 500.00 18.00 449.90 0.00 50.10 10.02
4565 Passport Processing Fees 60,000.00 1,270.00 17,209.00 0.00 42,791.00 71.31
4567 Passport Photo Fees 15,000.00 396.00 3,957.00 0.00 11,043.00 73.62
4570 Sale of Printed Materials 18,000.00 1,343.15 11,184.29 0.00 6,815.71 37.86
4740 Grant Income 0.00 0.00 326.41 0.00 -326.41 0.00
4901 Other Revenue 0.00 0.00 1,000.00 0.00 -1,000.00 0.00
4907 Private Contributions Library 130,000.00 0.00 25,000.00 0.00 105,000.00 80.76
4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00
Total for Org Key 1290000: 3,838,330.00 249,600.80 598,516.56 0.00 3,239,813.44 84.40
Key: 1291000 - CA State Library
4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00
4740 Grant Income 21,812.00 0.00 21,812.00 0.00 0.00 0.00
Total for Org Key 1291000: 21,812.00 0.00 21,687.32 0.00 124.68 0.57
Key: 1292000- Staff Innovatin Fd(Ca St Lib)
4401 Interest Earnings 0.00 59.66 64.18 0.00 -64.18 0.00
4402 Unrealized Gain 0.00 0.00 -124.68 0.00 124.68 0.00
4740 Grant Income 0.00 2,000.00 8,749.72 0.00 -8,749.72 0.00
Total for Org Key 1292000: 0.00 2,059.66 8,689.22 0.00 -8,689.22 0.00
Key: 1298000-Calif Literacy Campaign Grant
4402 Unrealized Gain 0.00 0.00 22.67 0.00 -22.67 0.00
Total for Org Key 1298000: 0.00 0.00 22.67 0.00 -22.67 0.00
Total for Revenue Accounts: 3,860,142.00 251,660.46 628,915.77 0.00 3,231,226.23 83.70
User: VGARCIA-Vivian Garcia Page: 1 Current Date: 01/30/2013
Report: GL_BA_MSTR_Ol_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:50:10
26
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2013 GL Budget to Actual with Encumbrances
Report Date Dec 2012
Remaining
Object Description Budget MTD Actua YTD Aetna Encumbrance Balance
Expense Accounts
Key: 1290601 - Library Fund
5000 Regular Salaries 326,910.00 25,413.08 137,722.15 0.00 189,187.85 57.87
5010 Part Time Salaries 17,190.00 0.00 2,610.26 0.00 14,579.74 84.81
5030 Fringe Benefits 149,920.00 0.00 149,920.01 0.00 -0.01 -0.00
5100 Travel and Meetings 6,500.00 404.58 6,416.28 0.00 83.72 1.28
5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00
5105 Mileage 1,300.00 0.00 51.62 0.00 1,248.38 96.02
5150 Office Supplies&Equipment 3,000.00 112.97 839.88 0.00 2,160.12 72.00
5160 Membership Dues 3,240.00 0.00 305.00 0.00 2,935.00 90.58
5200 Operations&Maintenance 8,000.00 1,433.47 3,083.97 0.00 4,916.03 61.45
5220 Cellular Technology 600.00 30.00 330.00 0.00 270.00 45.00
5300 Contract Services 89,146.58 711.24 9,929.53 4,853.15 74,363.90 83.41
5400 Telephone Utilities 10,000.00 519.25 4,348.78 0.00 5,651.22 56.51
5402 Water Utilities 4,500.00 0.00 2,050.69 0.00 2,449.31 54.42
5403 Electric Utilities 65,700.00 3,891.72 30,411.75 0.00 35,288.25 53.71
5501 Admin./General Overhead 70,910.00 70,910.00 70,910.00 0.00 0.00 0.00
5605 Capital Outlay-Computer Equip 10,110.00 0.00 0.00 10,106.95 3.05 0.03
Total for Org Key 1290601: 769,026.58 103,426.31 418,929.92 14,960.10 335,136.56 43.57
Key: 1290603 -After School Learning Prog
5000 Regular Salaries 32,570.00 1,693.47 12,185.57 0.00 20,384.43 62.58
5010 Part Time Salaries 10,000.00 111.44 3,921.68 0.00 6,078.32 60.78
5030 Fringe Benefits 16,750.00 0.00 16,750.04 0.00 -0.04 -0.00
5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5200 Operations&Maintenance 4,000.00 123.56 206.43 0.00 3,793.57 94.83
5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290603: 66,320.00 1,928.47 33,063.72 0.00 33,256.28 50.14
Key: 1290604-Bookmobile Services
5000 Regular Salaries 59,170.00 4,551.60 27,468.91 0.00 31,701.09 53.57
5010 Part Time Salaries 20,600.00 1,378.84 8,597.80 0.00 12,002.20 58.26
5030 Fringe Benefits 30,780.00 0.00 30,779.99 0.00 0.01 0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies& Equipment 500.00 0.00 0.00 0.00 500.00 100.00
5200 Operations&Maintenance 4,000.00 1,765.59 1,765.59 0.00 2,234.41 55.86
5220 Cellular Technology 1,010.00 74.68 461.93 0.00 548.07 54.26
Total for Org Key 1290604: 116,160.00 7,770.71 69,074.22 0.00 47,085.78 40.53
Key: 1290605 - Library Board of Trustees
5100 Travel and Meetings 1,200.00 39.56 711.18 0.00 488.82 40.73
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290605: 1,700.00 39.56 711.18 0.00 988.82 58.16
Key: 1290606 -Archibald Library
5000 Regular Salaries 479,600.00 33,549.32 214,652.96 0.00 264,947.04 55.24
5010 Part Time Salaries 301,910.00 20,844.81 127,562.37 0.00 174,347.63 57.74
5030 Fringe Benefits 247,680.00 0.00 247,679.99 0.00 0.01 0.00
5100 Travel and Meetings 2,000.00 68.47 615.27 0.00 1,384.73 69.23
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies& Equipment 7,500.00 995.04 3,248.39 0.00 4,251.61 56.68
5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
5200 Operations&Maintenance 187,740.00 8,333.60 63,156.67 32,590.40 91,992.93 49.00
User: VGARCIA-Vivian Garcia Page: 2 Current Date: 01/30/2013
Report: GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:50:10
27
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2013 GL Budget to Actual with Encumbrances
Report Date Dec 2012
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranci Balance
5300 Contract Services 106,456.19 1,170.35 50,882.12 16,381.16 39,192.91 36.81
Total for Org Key 1290606: 1,334,536.19 64,961.59 707,797.77 48,971.56 577,766.86 43.29
Key: 1290607- Paul A.Biane Library
5000 Regular Salaries 559,710.00 42,824.69 255,862.21 0.00 303,847.79 54.28
5010 Part Time Salaries 328,700.00 22,523.44 141,617.95 0.00 187,082.05 56.91
5030 Fringe Benefits 289,140.00 0.00 289,139.99 0.00 0.01 0.00
5100 Travel and Meetings 4,000.00 0.00 742.40 0.00 3,257.60 81.44
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Office Supplies&Equipment 10,000.00 739.09 3;081.40 0.00 6,918.60 69.18
5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100,00
5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00
5200 Operations& Maintenance 230,740.00 10,103.54 57,725.45 35,926.75 137,087.80 59.41
5300 Contract Services 86,500.00 987.50 25,539.72 18,238.56 42,721.72 49.38
Total for Org Key 1290607: 1,512,820.00 77,178.26 773,709.12 54,165.31 684,945.57 45.27
Key: 1290608- Virtual Library
5000 Regular Salaries 28,300.00 2,097.84 12,869.92 0.00 15,430.08 54.52
5030 Fringe Benefits 13,300.00 0.00 13,300.00 0.00 0.00 0.00
5152 Computer Software 6,000.00 0.00 0.00 0.00 6,000.00 100.00
5200 Operations& Maintenance . 97,000.00 0.00 82,359.62 0.00 14,640.38 15.09
Total for Org Key 1290608: 144,600.00 2,097.84 108,529.54 0.00 36,070.46 24.94
Key: 1291602 -CA STATE LIBRARY
5010 Part Time Salaries 20,082.00 922.93 4,606.93 0.00 15,475.07 77.05
5030 Fringe Benefits 570.00 0.00 570.01 0.00 -0.01 -0.00
5100 Travel and Meetings 8,000.00 -18.63 3,486.27 0.00 4,513.73 56.42
5200 Operations&Maintenance 6,590.00 0.00 0.00 0.00 6,590.00 100.00
5501 Admin./General Overhead 20.00 20.00 20.00 0.00 0.00 0.00
Total for Org Key 1291602: 35,262.00 924.30 8,683.21 0.00 26,578.79 75.37
Key: 1292602- STAFF INNOVATIN FD(CA ST LIB)
5010 Part Time Salaries 8,250.00 51.06 4,717.83 0.00 3,532.17 42.81
•
5030 Fringe Benefits 1,870.00 0.00 1,870.01 0.00 -0.01 -0.00
5100 Travel and Meetings - 1,930.00 0.00 0.00 0.00 1,930.00 100.00
5200 Operations&Maintenance 3,000.00 49.00 1,587.71 0.00 1,412.29 47.07
5300 Contract Services 2,460.00 0.00 1,779.00 0.00 681.00 27.68
Total for Org Key 1292602: 17,510.00 100.06 9,954.55 0.00 7,555.45 43.14
Key: 1298601 -Calif Literacy Campaign Grant
5010 Part Time Salaries 0.00 0.00 53.67 0.00 -53.67 0.00
5300 Contract Services 11.03 0.00 0.00 11.03 0.00 0.00
Total for Org Key 1298601: 11.03 0.00 53.67 11.03 -53.67 -486.58
Total for Expense Accounts: 3,997,945.80 258,427.10 2,130,506.90 118,108.00 1,749,330.90 43.75
User: VGARCIA-Vivian Garcia Page: 3 Current Date: 01/30/2013
Report: GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:50:10 28
•
n o
aim
CPLA
tin
Doris Lau,President
do P.O.Box 609
Long Beach,CA 90801
Welcome All TRUSTEES, FRIENDS and FOUNDAHON Members to CPLA Workshops
2013 CPLA Workshop in Library Leadership
Guerrilla Advocacy—It's a Jungle Out There!
North Section Greetings: South Section Greetings:
BEN OCON, City Librarian OWEN NEWCOMER, Whittier Mayor
DAVID LIM,San Mateo Mayor introduced by DR. PA YMANEH MA GHSOUDI,Library Director
ALBERT ACENA,Library Board President
JOHN CHRASTKA,KEYNOTE,founder of JOHN CHRASTKA,KEYNOTE,founder of
EveryLibrary.org Everylibrary.org
Presenters: Panelists:
JOE SIMITIAN,Santa Clara Co.Supervisor MARY HOUSEL of Santa Maria,Guadalupe
DAN ROBLES of Santa Paula,Blanchard
ANN MILLER, Community Relations Coordinator, BRUCE GUTER,Pomona Public Library
Solano County Library Foundation
Greetings from Interim State Librarian, Gerald Maginnity
And Derek Wolfgram, President, California Library Association
New views on advocacy for Library Trustees, Commissioners,Friends and Foundations.
Saturday, March 2,2013 : Whittwood Branch Library,Whittier
Saturday, March 16, 2013 : San Mateo Public Library
PROGRAM
NORTH / SOUTH
8:45 -9:00AM Registration
9:00 to 9:15AM Greetings
9:15-9:30AM Gerald Maginnity,Interim State Librarian
9:30- 10:15AM Keynote Speaker—John Chrastka
10:15- 10:45 Joe Simitian,Supervisor/ Mary House!,Dan Robles,Bruce Cuter
10:45- 11:00 Q&A
11:00- 11:15 Break
11:15- 11:30 Ann Miller /
11:30- 11:50 Derek Wolfgram, CLA President
11:50- 12:30 Break out groups
12:30- 12:45 Groups report—finish.
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Registration Form for NORTHERN WORKSHOP
• San Mateo Public Library --- Saturday, March 16, 2013
55 West 3rd Avenue San Mateo,CA 94402 (650)522-7802
Name: Library System:
Address: Position:
City,State,Zip: Are you a CPLA Member? yes no
Phone: Fax: Do you wish to share your email address
Email: with other workshop attendees? yes no
Registration Fee (due by 3/2/13) Make checks payable to CPLA and mail to:
CPLA Member $18 Alan Smith(925)825-5575
Non-member 20 4823 Boxer Blvd.
Concord,CA 94521
TOTAL _ NO REFUNDS
Early Bird registration fee$18 when post marked by March 2,2013;otherwise$20.
San Mateo Public Library
55 West 3rd Avenue, San Mateo, CA 94402 (650) 522-7802
blip://tinyurt com/9wegh47
From Highway 101: Take the 3rd Avenue exit. Go west about one mile. The library will be
on the left side after you cross El Camino Real.
Free parking in Library garage;free street parking with 2-hr. limit on Saturdays
CPLA MEMBERSHIP IS OPEN TO ALL LIBRARY ADVOCATES!
Name
Address
City State ZIP
E-Mail
Phone Fax
New_ Renewal _ Individual Membership: $25
Group Membership $23 each (Board r 5 or more members. Fill out a form for each
member identifying the library or system, including Library Director).
Please mail this form with payment to: CPLA c/o CLA
248 East Foothill Blvd, Ste. 101, Monrovia, CA 91016-5525
For questions, please contact CPLA President Doris Lau: dklgov@yahoo.com
Whittwood Branch Library
10537 Santa Gertrudes Ave.,Whittier,CA 90603 (562)567-9950
http://www.cityofwhittier.org/depts/library/whittwood.asp
East of the 605, South of Whittier Blvd.—Parking available all around the library
Registration Form for SOUTHERN WORKSHOP
Whittwood Branch Library, Whittier --- Saturday, March 2, 2013
10537 Santa Gertrudes Ave.,Whittier,CA 90603(562)567-9950
Name: Library System:
Address: Position:
City,State,Zip: Are you a CPLA Member? yes no
Phone: Fax: Do you wish to share your email address
Email: with other workshop attendees? yes no
Registration Fee (due by 2/16/13) Make checks payable to CPLA and mail to:
CPLA Member $18 Doris Lau (626)991-7822
Non-member 20 do P.O.Box 609
Long Beach,CA 90801
TOTAL _ NO REFUNDS
Early Bird registration fee$18 when post marked by February 16,2013;otherwise$20.
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