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HomeMy WebLinkAbout13/05/06 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, May 6, 2013, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:06 p.m. Present were Members Gilfry, Gonzalez, Leal, May, Soehnel, Sommer and White. Also present were Lori Sassoon, Deputy City Manager/Administrative Services, Michelle Perera, Assistant Library Director, Casey Marcarello, Reference Librarian, Jennifer Downey, Reference Librarian, Lorena Paz, Library Assistant 1, Karen Lee, Management Aide and Vivian Garcia, Administrative Secretary. B. ANNOUNCEMENTS AND PRESENTATIONS B1. Presentation on LMD2 by Lori Sassoon, Deputy City Manager/Administrative Services. Lori Sassoon, Deputy City Manager/Administrative Services, presented a PowerPoint Presentation to the Board on an update of LMD2. B2. Presentation of"Live and Learn" grant project. Oral report by Library Staff. Assistant Library Director Perera introduced the team which consisted of Casey Marcarello, Reference Librarian, Jennifer Downey, Reference Librarian, Lorena Paz, Library Assistant I and Karen Lee, Management Aide for the Environmental Programs with the Engineering Department for the Live and Learn grant project. The Live and Learn team presented a PowerPoint Presentation to the Board on the programs and the outcomes of the Live and Learn grant project. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: February and March, 2013. Library Foundation Board Minutes May 6, 2013 Page 2 MOTION: Moved by Member May to approve the Treasurer's Reports for February and March, 2013, seconded by Member Sommer,motion carried,7-0-5 (with Akahoshi,Amsler,Davies,Nelson and Vilardo absent.) C2. Approval of Minutes: March 4 and April 1, 2013. MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Gonzalez, motion carried, 7-0-5 (with Akahoshi, Amsler, Davies,Nelson and Vilardo absent). D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Library Status Update: Oral report by Robert Karatsu, Library Director. Michelle Perera, Assistant Library Director, stated that this Wednesday, Library Director Robert Karatsu would be at the White House accepting the 2013 National Medal from First Lady Michelle Obama. She stated that this is a city award. Thank you to all library staff, members of the Library Board of Trustees, members of the Library Foundation Board and members of the Friends of the Library Assistant Library Director Perera reviewed the events for the month of May with the Members. On Friday,May 10,the Back to Basics Graduation would be held at 5 p.m. at the Biane Library. County Supervisor Janice Rutherford would be the keynote speaker. There will be approximately 75 to 100 students graduating. Michelle Perera,Assistant Library Director stated that also on Friday, May 10,at the Biane Library, Local History Cultural Arts Night would be held from 7 to 9 p.m. She reviewed the event with the Members. Assistant Library Director Perera stated that on Thursday,May 23, Summer in the City will be held at Central Park from 4 to 8 p.m. The Library will be partnering with Community Services Department. Friday,May 24,the Libraries will be closed for Staff Development Day. On Saturday, May 25 from 1 to 4 p.m., Star Wars Day will be held at the Biane Library. E. BOARD BUSINESS El. Discussion of potential by-laws revision. Discussion led by President Leal. Revision attached. Library Foundation Board Minutes May 6, 2013 Page 3 President Leal reviewed page 20 regarding a change of wording in the by-laws. MOTION: Moved by Member Sommer to accept the change in the wording of the by-laws, seconded by Member May, motion carried, 7-0-5 (with Akahoshi, Amsler, Davies, Nelson and Vilardo absent). E2. Discussion of Tour de Fork fundraising event. Discussion led by President Leal. Tour de Fork event information attached. President Leal reviewed the Tour de Fork fundraiser with the Members. She requested staff to see if a PayPal button could be added to the Library Foundation website. Michelle Perera, Assistant Library Director, stated that the tickets needed to be returned to Victoria Gardens prior to the event. Tickets would not be available for sale the day of the event. Two Members will be needed in the booth at the event. Member Gonzalez stated that the flyer would be added to the Library Foundation's Face book page. E3. Discussion of 2014 Library Telethon. Discussion led by President Leal. President Leal stated the dates for the 2014 Library Telethon are March 1 and 2,2014. The Cultural Center and the production company had been reserved. E4. Review of Foundation meeting dates(including Executive Committee meetings). Discussion led by President Leal. Proposed dates attached. President Leal reviewed the updated calendar passed out at the meeting with the Members. MOTION: Moved by Member May to approve the meeting dates, seconded by Member Gonzalez, motion carried, 7-0-5 (with Akahoshi, Amsler, Davies, Nelson and Vilardo absent). E5. Update on ad hoc sub-committees. Discussion led by President Leal. Member Gonzalez updated the Board on the Sponsorship ad hoc sub-committee. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Library Foundation Board Minutes May 6, 2013 Page 4 G. COMMUNICATIONS FROM THE PUBLIC None were presented. H. ADJOURNMENT MOTION: Moved by Member May to adjourn to Monday, June 3, seconded by Member Gilfry, motion carried, 7-0-5 (with Akahoshi, Amsler, Davies, Nelson and Vilardo absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: June 3, 2013