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HomeMy WebLinkAbout13/08/05 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,August 5,2013,in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Gilfry, Gonzalez, Leal, May, Nelson, Soehnel, Sommer and White. Also present were Janet Ryerson and Bill Pallotto, Members of the Park and Recreation Commission, Michelle Perera,Assistant Library Director, Daniel Schneider, Community Services Supervisor, Francie Palmer, Community Services Marketing Manager and Vivian Garcia, Administrative Secretary. B. ELECTION OF BOARD OFFICERS BI. Election of Officers for FY 2013-2014 as mandated by Library Board of Trustees By- Laws. Presided over by Ruth Leal, President President Leal opened the floor for nominations. Member Davies stated she would like to make a motion. MOTION: Moved by Member Davies to re-elect, Ruth Leal as President, Teresa Akahoshi as Vice President and Tina Gilfry as Secretary, seconded by Member Sommer, motion carried, 11-0- 1 (with Vilardo absent). C. PUBLIC PRESENTATION Cl. Community Services Needs Assessment presentation. Francie Palmer, Community Services Marketing Manager, stated that she would like to share with the Library Foundation Board the findings and analysis of the 2013 Community Recreation Needs Assessment. She provided the background to the Members on the Assessment. Park and Recreation Commissioners Bill Pallotto and Janet Ryerson, presented a PowerPoint Presentation to the Board on the Needs Assessment. Library Foundation Board Minutes August 5, 2013 Page 2 President Leal thanked everyone for their presentation. D. CONSENT CALENDAR DI. Approval of Library Foundation Treasurer's Report: May and June, 2013. MOTION: Moved by Member Soehnel to approve the Treasurer's Report for May and June,2013, seconded by Member Gonzalez, motion carried, 11-0-1 (with Vilardo absent). D2. Approval of Minutes: June 3 and July 1, 2013. MOTION: Moved by Member May to approve the minutes, seconded by Member Sommer, motion carried, 11-0-1 (with Vilardo absent). E. LIBRARY DIRECTOR'S STAFF REPORTS E1. Library Status Update: Oral report by Robert Karatsu, Library Director and Michelle Perera, Assistant Library Director. Michelle Perera, Assistant Library Director, in the absence of Library Director Karatsu, she reviewed the following Grants the Library had received in the last couple of months with the Members. 1. Digital Literacy Evaluation Project from the State of California for $90,892. 2. Pop-Up RC Grant from the State of California for $85,000. 3. Staff Innovation Fund— Statewide Pilot from the State of California for$168,000. 4. Moving Forward: Workforce Technology Skills Grant from Edison for $5,000. 5. Southern California Gas Company for $1,000 6. Dollar General Literacy Foundation Grant for 13213 for $1,000. 7. Literacy Services Grant from the State of California for $10,000. 8. CDBG Grant from the City of Rancho Cucamonga for $7,990. Library Foundation Board Minutes August 5, 2013 Page 3 F. BOARD BUSINESS F1. Review of ad hoc Library Executive Board Meeting of 7/29/13. Discussion led by President Leal. President Leal reviewed with the Members from the Bylaws under Article V, Section 6: Removal of Directors: "Directors missing three consecutive meetings, without good cause,may be replaced by a majority vote of the remaining Directors on the Board and the appointing body asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be removed at any time by a majority vote of the entire City Council without cause." After discussion, the following motion was made. MOTION: Moved by Member Nelson to remove Darren Vilardo as a Member of the Library Foundation Board, seconded by Member Gonzalez, motion carried, 11-0-1. Member Davies presented an oral report to the Members the donation the host Lyons Club was planning to provide. F2. Review of Tour de Fork fundraising event. Discussion led by President Leal. President Leal reviewed the Tour de Fork event with the Members. Assistant Library Director Perera stated that $8,100 had been received for the Tour de Fork event including $950 from the sales of the Guest Services Booth for Victoria Gardens. F3. Approval of proposed FY 2013-2014 Foundation budget. Discussion led by President Leal. President Leal asked if there were any questions or comments regarding the proposed Fiscal Year 2013-2014 Foundation Budget. MOTION: Moved by Member May to approve the Fiscal Year 2013-2014 Foundation Budget, seconded by Member Akahoshi, motion carried, I 1-0. F4. Library Foundation Strategic Planning Workshop. Discussion led by President Leal and Michelle Perera, Assistant Library Director. Library Foundation Board Minutes August 5, 2013 Page 4 President Leal reviewed with the Members an overview of what would be covered at the Strategic Planning Workshop. The dates for the Workshops are August 24 and September 21. Member Akahoshi stated she would not be able to attend the August 24 date. F5. Update on ad hoc sub-committees. Discussion led by President Leal. Member Davies updated the Members on the events covered by the Outreach ad hoc sub- committee. Assistant Library Director Perera presented a PowerPoint Presentation on the 2013 National Medal Award ceremony with the Board. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. H. PUBLIC COMMUNICATIONS None were presented. I. ADJOURNMENT MOTION: Moved by Member Sommer to adjourn to Saturday, August 24, seconded by Member Amsler, motion carried, 11-0. The meeting adjourned at 7:12 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: October 7, 2013