The URL can be used to link to this page

Home My WebLink About13/09/21 (Agn) Library Foundation Board AGENDA RANCHO CUCAMONGA PUBLIC LIBRARY LIBRARY FOUNDATION BOARD Adjourned Meeting September 21, 2013 — 8 a.m. Cultural Center Celebration Hall - South 12505 Cultural Center Drive Rancho Cucamonga, CA 91739 A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Davies , Gilfry , Gonzalez Leal , May Nelson , Soehnel , Sommer and White B. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Public Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the agenda. C. ITEMS OF BUSINESS 1. Strategic Planning Workshop. D. ADJOURNMENT OF THE LIBRARY FOUNDATION BOARD I,Vivian Garcia,Library Administrative Secretary of the City of Rancho Cucamonga,hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, September 17, 2013 twenty-four (24) hours prior to the meeting per Government Code 54953 at 10500 Civic Center Drive. DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on ,5cet, l7, �i at F E50 ath , I posted a true and correct gopy of the Library Foundation Board meeting agenda dated 5'`Pt- 'A-1 J ,;?o to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on cl-, 7-,-, at Rancho Cucamonga. City of Rancho /Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga RANCHO CUCAMONGA LIBRARY NDA�n RANCHO K CUUCAMONGA The Rancho Cucamonga Library Foundation Strategic Planning Process Board Executive Committee Monday 9-9-13 5:00-8:00 1. Welcome and Call to Order 2. Meeting Purpose • Overview Updated Strategic Planning Process • Review Draft Purpose Statement • Review SWOT Analysis • Identify Strategic Issues • Draft Strategic Initiatives/Goals 3. Overview Updated Strategic Planning Process 4. Review Draft Library Foundation Purpose Statement 5. Review Library Foundation SWOT Analysis 6. Identify Strategic Issues 7. Draft Strategic Initiatives/Goals 8. Closing • What Aha's did you have this evening? 9. Adjourn Next Board Meeting: September 21, 2013 RANCHO CIAMMA LIBRARY RANCHO NDAPO ��: . - CUCAMONGA The Rancho Cucamonga Library Foundation Strategic Planning Process Date Process Who Plan to Plan: Initiate and agree on the overall Strategic Friday 8-16-13 Planning Process, the Schedule Board Exec-Committee 4:00-6:00 and the Participants • Year End Review Trends: What's Ahead • Review SP Process Saturday 8-24-13 . Formulate the Library Board 9:00-2:00 Foundation Purpose Statement. • Conduct SWOT Analysis • Review Purpose Draft Monday 9-9-13 . Review SWOT 5:00-8:00 . Identify Strategic Issues Board Exec-Committee • Draft Strategic Initiatives/Goals • Final Purpose Statement Saturday 9-21-13 . SWOT refresh Review Strategic Issues Board • Review & Final Strategic Initiatives/Goals Prior to Board Draft Foundation Board Exec-Committee or Meeting Strategic Plan Sub-Committee 10-7-13 Adopt Foundation Strategic Board Plan Ongoing Monitor and Assess Board Implementation RANCHO CUCAMONGA N. LIBRARY �NDA11 The Rancho Cucamonga Library Foundation believes in literacy and serving all segments of the population through equal access to knowledge, information, unique programs and resources. We believe that the library is an important community benefit and that it exists at the heart of healthy communities. Our legacy is found in that we create a sense of awareness about the library throughout the community and we advocate to stakeholders, community leaders and patrons, personally and through the web, social media and other media. Our unique contribution is exhibited in support to the library financially and emotionally and by exposing the community to a variety of programs and activities. We give back through fundraising and giving matching funds for grants. We serve as a vital means by which funds can be collected to support the library, volunteers, staff innovation in programs and services and benefit sponsors and donors. We are a daring, hardworking and FUN team capitalizing on our individual talents, because we feel safe with each other, we are supportive and we are strong. Our work will be accomplished when people want to talk about the library, programs, etc. and donors want to be a part of the library. We track our progress through pre-determined measurements such as: • Attendance/participation • Income--We have more money in the bank than needed. • Good creative programming • Recognition • Staff satisfaction • Needs of every segment of community met • Donor and sponsor base is growing (a lot) We need each other because we are advocates for the library and broaden our circle of friends. We're not staff. We bring a diversity of skills and talent and can raise money and awareness. The Foundation adds credibility on a local and national level. In our sharing of responsibility with staff, we cheer! They give ideas and highlight causes. Together we brainstorm, ultimately confirming each other and our new ideas. RANCHO CUBRAWYA NDA LIBRAR CUCAMONGA Rancho Cucamonga Library Foundation SWOT Analysis Internal Strengths Internal Weaknesses External Threats External Opportunities Diversity of skills & Do we see ourselves as Maintaining cutting edge Partnerships knowledge others see us? technology Commitment of Board, Weak assessments of Change in IRS Crowd funding & crowd Staff, etc. return on events "deductibility" of donations sourcing Committed & believe in our Not enough Board Other non-profits: Offer grant writing cause Members from a variety of (particularly the RC workshop through library backgrounds Community Foundation & for others – instead of Chamber of Commerce competing against each other–join to ether We look professional to Poor accountability and The economy Improve and build donor outsiders commitment data base Calendar—Award Winning Memorials and The perception of the non- Make donations more user Honorariums need for library services friendly (lack ofpromotion) Exemplary Staff Board Development Booth at Farmer's Market Events—provide funding Partnership/Pop-Up i.e., Advertising/Sponsorship Script for gift cards— for SIF, special events, Bass Pro Shop—Library opportunities from other Good Search.com upgrades, technology, Play come with books on topic of organizations—Corporate & Learn IslandsTM whatever is being promoted processes – fishing, hiking, etc. ($ limited) Have FUN &'are friends Lack of synergy of services Competition with other Pop-Ups City Departments for $$$ Work well under pressure Poor timeline/deadline Lack of Community Social Media • 1 9RANHO CUCA CHo LIBRARY [tANCHU NDA CucnnloNCA V` � planning & follow-through Commitment Aligned with a highly No Marketing Plan & Keeping up with client Flash Mob! respected City and Library Advertising needs & tastes Start with an Idea Motivated, Good team Unclear roles and People don't know what we Corporate sponsorship & work, & good closing skills responsibility of Board do! partnership Members Raise money Not enough diversity in Government Buy a piece of equipment fundraising and even policies/regulations for the second floor planning changing that could result in detrimental changes to organization Telethon, events & Increase library image in $$$ Limited Donors of all amounts Calendars Middle and High School Comprehensive Marketing Time limited Grants Plan Poor use of BIG Library E-Books, the Web and Library 20 Year Birthday! events for fundraising GoogleDopeople still opportunities need our (library) "product"? Partnership with Friends Other event competition Second (2) Floor Naming of Library Rights Increase number of calendars Monthly Awareness z RANCHO CUCAMONGA LIBRARY NDA11� I'll, .4 The Rancho Cucamonga Library Foundation believes in literacy and serving all segments of the population through equal access to knowledge, information, unique programs and resources. We believe that the library is an important community benefit and that it exists at the heart of healthy communities. Our legacy is found in that we create a sense of awareness about the library throughout the community and we advocate to stakeholders, community leaders and patrons, personally and through the web, social media and other media. Our unique contribution is_exhibited in support to the library financially and emotionally and by exposing the community to a variety of programs and activities. We give back through fundraising and giving matching funds for grants. We serve as a vital means by which funds can be collected to support the library, volunteers, staff innovation in programs and services and benefit sponsors and donors. We are a daring, hardworking and FUN team capitalizing on our individual talents, because we feel safe with each other, we are supportive and we are strong. Our work will be accomplished when people want to talk about the library, programs, etc. and donors want to be a part of the library. We track our progress through pre-determined measurements such as: • Attendance/participation • Income--We have more money in the bank than needed. • Good creative programming • Recognition • Staff satisfaction • Needs of every segment of community met • Donor and sponsor base is growing (a lot) We need each other because we are advocates for the library and broaden our circle of friends. We're not staff. We bring a diversity of skills and talent and can raise money and awareness. The Foundation adds credibility on a local and national level. In our sharing of responsibility with staff, we cheer! They give ideas and highlight causes. Together we brainstorm, ultimately confirming each other and our new ideas. NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Saturday,September 21,2013,adjourned said meeting to Monday,October 7,2013,at the hour of 6 p.m., in the Tri-communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Akahoshi, Davies, Gonzalez, Leal, May, Soehnel, Sommer and White NOES: None ABSENT: Amsler, Gilfry and Nelson ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library September 21, 2013