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Home My WebLink About13/10/07 (Agn) Library Foundation Board f LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. October 7, 2013 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Christian Nelson, Member Heidi Soehnel, Member Kathy Sommer, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on Qe-{-. a, 020/3 at 3 19/Y1 , I posted a true and correct copy of the Library Foundation Board meeting agenda dated 7 ao/3 to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /o a-f 3 at Rancho Cucamonga. City of Rancho Cucamonga By: yLLr , J •�a. Vivian Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA OCTOBER 7, 2013 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Davies Gilfry Gonzalez , Leal May Nelson Soehnel , Sommer_and White B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: July and 3 August, 2013. 2. Approval of Minutes: August 5, August 24, September 2 and 14 September 21, 2013. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Discussion of Library Foundation Strategic Plan. Discussion 24 led by President Leal. 1 LIBRARY FOUNDATION BOARD AGENDA OCTOBER 79 2013 2 RANCHO CUCAMONGA 2. Update of Library Foundation mailing roster. Discussion led by Robert Karatsu, Library Director. 3. Update on ad hoc sub-committees. Discussion led by President Leal. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, October 2, 2013, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT LIBRARY SERVICES]DEPARTMENT t .) RANCHO Date: October 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT —JULY, 2013 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH JuIV 2013 BALANCE REVENUES EXPENDITURES BALANCE FUND General $108,605.70 $3,534.03 ($500.00) $111,639.73 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacv $19,400.55 $19.400.55 Greg &Terri Jacobs- Literacv $5,000.00 $5.000.00 Plat/ & Learn IslandsTM ($36,270.00) $1,500.00 ($34,770.00) Lola A. Livesev Trust Account $218,801.97 $218.801.97 Innovation Fund $75.000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $5,000.00 $5,000.00 Operating Reserve Fund5$ ,000.005$ .000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,277,663.22 $10,034.035($ 00.00) $1,287,197.25 LAIF Account $1,219,139.60 LAIF Interest $718.31 Union Bank Account' $67,339.34 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,287,197.25 3 TR6:Asuiu;Ws RI:;PORT—JUIN,2013 PACE 2 OCCOHBR 7,2013 Revenues: $10,034.03 Tour de Fork Fundraiser $ 893.65 General Fund The Gas Company $ 1,000.00 General Fund Califa — PAL Webinar $ 1,500.00 General Fund Moving Forward: Workforce Tech Skills—Edison Grant $ 5,000.00 General Fund LAIF Interest $ 718.31 General Fund Rental Payment $ 900.00 General Fund PAB Vending Machine $ 22.07 General Fund Expenditures: $500.00 Rancho Cucamonga Senior VIP Club $ 500.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT JULY 2013 Beginning Balance $1,277,663.22 LAIF Interest Earned 718.31 Deposits 7/8/2013 900.00 7/9/2013 6,500.00 7/10/2013 22.07 7/16/2013 1,000.00 8,422.07 Transfers 200.00 693.65 Less Checks 010116 (500.00) (500.00) Ending Balance $ 1,287,197.25 Union Bank, Statement Ending Balance $ 67,339.34 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,219,857.91 Adjusted Bank Balance $ 1,287,197.25 5 UnionBank STATEMENT Page 1 of 3 OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR N UNION BANK Skft ent Number GOVERNMENT SERVICES- SOUTH 0274 6/29/13-7/31/13 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800-798-6466 Thank you for banking with us since 2008 CY30M 110000 0022100127141 350231 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently occess account information and key online services using your smortphone with Union Bank's Mobile Business Center without enrollment through the Online Business Center. Check balances, initiate transfers, approve wires securely, manage stops, and view and make decisions on Positive Pay exceptions wherever you have mobile Internet service. To learn more, call your treasury relationship. manager or contact Global Treasury Management Sales of 800883.0285. PUBLIC FUND CHECKING SUMMARY Account Number:�Illle Days in statement period: 33 Beginning balance on 6/29 $ 57,373.62 Total Credits 10,465.72 Deposits 16 9,572.07 Electronic credits 2) 893.65 Total Debits -500.00 Checks paid( 1 ) 500.00 Ending Balance on 7/31 $ 67,339.34 CREDITS Deposits including check Dale Dmaiption Reference Amount and cash credits 7/1 CCV DEPOSIT SEQ!07OiMF2O2O A-0000000000S 90224412 $ 950.00 7/1 UNENCODED COURIER DEPOSIT 46822350 200.00 7/9 CCV DEPOSIT SEQA 0709MFIA30 A*OOOOOOOOOS 90222504 900.00' 7/10 UNENCODED COURIER DEPOSIT 45723185 22.07 7/10 UNENCODED COURIER DEPOSIT 45723187 6,500.00 7/17 UNENCODED COURIER DEPOSIT 46256323 1.000.00 6 Deposits Total amount $ 9,572.07 Electronic credits Dole D.Mplion Refereno Amount 7/1 CASHMANAGEMENT BKTRANSFER 93090095 $ 200.00/ 7/18 PAYPAL TRANSFER PPD """""'PRZA 54788740 693.65 2 Electronic credits Total amount $ 893.65 a A LL mm ew s.o t•.•• FSC F8o c o3seo 6 to UnionBank Page 2 of 3 RANCHO CUCAMONGA PUBLIC LIBRAR N Stalanenl N=bermSNWN� 6/29/13-7/31/13 DEBITS Checks paid Number Dote AmouN NVm6er Dale Amount Number Dob Amount 10116 7/26 $ 500.00/ DAILY LEDGER BALANCE Dob ledger Balance Dots ledger Balaze Dale ledger Salaries 6/29-6/30 $ 57,373.62 7/107/16 $ 66,145.69 7/26-7/31 $ 67,339.34 7/1-7/8 58,723.62 7/17 67,145.69 7/9 59,623.62 7/18-7/25 67,839.34 LL FSC Fs ..oww.w.v. 0022106127143 FSCC1033e0 7 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento,CA 94209-0001 wtivw.treasurer.caugust 3,2013 (916) 653-3001 August 13, 2013 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PMIA AveraEe Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91729 Account Number: Tran Type Definitions July 2013 Stater Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 7/15/2013 7/12/2013 QRD 1404117 SYSTEM 718.31 Account Summary Total Deposit: 718.31 Beginning Balance: 1,219,139.60 Total Withdrawal: 0.00 Ending Balance: 1,219,857.91 https://Iaifins.treasurer.ca.gov/RegularStatement.aspx 8/13/2013 8 STAFF REPORT LIBRARY SERVICES DEPARTIIIEN'r RANCHO Date: October 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT — AUGUST, 2013 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August 2013 BALANCE REVENUES EXPENDITURES BALANCE FUND General $111,639.73 $2,587.00 $114,226.73 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19.400.55 $19.400.55 Greg &Terri Jacobs - Literacy 5$ 000.00 $5,000.00 Play & Learn IslandsTM ($34,770.00) ($34,770.001 Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $5,000.00 $5,000.00 Operating Reserve Fund5$ 000.005�000_00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,287,197.25 $2,587.00 $1,289,784.25 LAIF Account $1,219,857.91 LAIF Interest $0.00 Union Bank Account' $69,926.34 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,289,784.25 9 Tm.::ASURI:R'S AUGUST,2013 PAGE 2 OCfOBFit 7,2013 Revenues: $2,587 The Gas Company $ 1,500.00 General Fund Archibald Donation Box $ 65.00 General Fund Rental Payment $ 900.00 General Fund PAB Vending Machine $ 122.00 General Fund 10 Rancho Cucamonga Public Library Foundation CASH REPORT AUGUST 2013 Beginning Balance $1,287,197.25 LAIF Interest Earned - Deposits 8/8/2013 2,465.00 8/22/2013 122.00 2,587.00 Transfers Less Checks Ending Balance $ 1,289,784.25 Union Bank, Statement Ending Balance $ 69,926.34 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,219,857.91 Adjusted Bank Balance $ 1,289,784.25 11 �j UnionBank STATEMENT Page I of OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNK)N BANK Skftel,ent Number. GOVERNMENT SERVICES- SOUTH 0274 8/1/13.8/30/13 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800-798.6466 Thank you for banking with us since 2008 CY30 MZ 0 B 0000 0112675.147979 355224 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION _ P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services using your smortphone with Union Bank's Mobile Business Center without enrollment through the Online Business Center. Check balances, initiate transfers, approve wires securely, manage stops, and view and make decisions on Positive Pay exceptions wherever you have mobile Internet service. To learn more, call your treasury relationship manager or contact Global Treasury Management Sales at 804883-0285. PUBLIC FUND CHECKING SUMMARY Account Number: Days in statement period: 30 Beginning balance on 8/1 $ 67,339.34 Total Credits 2,587.00 Deposits ( 2 1 2,587.00 Total Debits 0.00 Ending Balance on 8/30 $ 69,926.34 CREDITS Deposits including check Def Obmplion Reference AmoeM and cash credits 8/12 CARRIER DEPOSIT 46787219 $ 2,465.00 8/22 CCV DEPOSIT SEQ#0822DP1 560 A-OOOOOOOOOIS 90220460 122.00 2 Deposits Total amount $ 2,587.00 DAILY LEDGER BALANCE Date lecher Balance Dale ledger Balance Dale ledger Sal.. 8/1-8/11 $ 67,339.34 8/12-8/21 $ 69,804.34 8/22.8/30 $ 69,926.34 c gg A LL 11' ' n MIX FSC PBc Osseo 12 LAIF Regular Monthly Statement Page 1 of Local Agency Investment Fund P.O.Box 942809 Sacramento, CA 94209-0001 www.treasurSepte eov/a 4,201: (916) 653-3001 September 04, 201: RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PMIA Average Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91729 Account Number: Tran Type Definitions August 2013 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,219,857.91 Total Withdrawal: 0.00 Ending Balance: 1,219,857.91 https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 9141 13 STAFF REPORT = LIBRARY SERVICES DEPARTMENT �r RANCHO Date: October 7, 2013 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of August 5, 24, September 2 and 21, 2013. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, &tt-cz /4 Robert Karatsu Library Director 14 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday,August 5,2013, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Akahoshi, Amsler, Davies, Gilfry, Gonzalez, Leal, May, Nelson, Soehnel, Sommer and White. Also present were Janet Ryerson and Bill Pallotto, Members of the Park and Recreation Commission, Michelle Perera, Assistant Library Director, Daniel Schneider, Community Services Supervisor, Francie Palmer, Community Services Marketing Manager and Vivian Garcia, Administrative Secretary. B. ELECTION OF BOARD OFFICERS Bl. Election of Officers for FY 2013-2014 as mandated by Library Board of Trustees By- Laws. Presided over by Ruth Leal, President President Leal opened the floor for nominations. Member Davies stated she would like to make a motion. MOTION: Moved by Member Davies to re-elect, Ruth Leal as President,Teresa Akahoshi as Vice President and Tina Gilfry as Secretary,seconded by Member Sommer,motion carried, I 1-0-1 (with Vilardo absent). C. PUBLIC PRESENTATION Cl. Community Services Needs Assessment presentation. Francie Palmer, Community Services Marketing Manager, stated that she would like to share with the Library Foundation Board the findings and analysis of the 2013 Community Recreation Needs Assessment. She provided the background to the Members on the Assessment. Park and Recreation Commissioners Bill Pallotto and Janet Ryerson, presented a PowerPoint Presentation to the Board on the Needs Assessment. 15 Library Foundation Board Minutes August 5, 2013 Page 2 President Leal thanked everyone for their presentation. D. CONSENT CALENDAR D l. Approval of Library Foundation Treasurer's Report: May and June, 2013. MOTION: Moved by Member Soehnel to approve the Treasurer's Report for May and June, 2013, seconded by Member Gonzalez, motion carried, 11-0-1 (with Vilardo absent). D2. Approval of Minutes: June 3 and July 1, 2013. MOTION: Moved by Member May to approve the minutes,seconded by Member Sommer,motion carried, I 1-0-1 (with Vilardo absent). E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status Update: Oral report by Robert Karatsu, Library Director and Michelle Perera, Assistant Library Director. Michelle Perera,Assistant Library Director, in the absence of Library Director Karatsu,she reviewed the following Grants the Library had received in the last couple of months with the Members. I. Digital Literacy Evaluation Project from the State of California for$90,892. 2. Pop-Up RC Grant from the State of California for $85,000. 3. Staff Innovation Fund— Statewide Pilot from the State of California for$168,000. 4. Moving Forward: Workforce Technology Skills Grant from Edison for$5,000. 5. Southern California Gas Company for $1,000 6. Dollar General Literacy Foundation Grant for 13213 for $1,000. 7. Literacy Services Grant from the State of California for $10,000. 8. CDBG Grant from the City of Rancho Cucamonga for $7,990. 16 Library Foundation Board Minutes August 5, 2013 Page 3 F. BOARD BUSINESS Fl. Review of ad hoc Library Executive Board Meeting of 7/29/13. Discussion led by President Leal. President Leal reviewed with the Members from the Bylaws under Article V,Section 6: Removal of Directors: "Directors missing three consecutive meetings, without good cause, may be replaced by a majority vote of the remaining Directors on the Board and the appointing body asked to appoint a new candidate to the Board. Any Director of the Library Foundation may be removed at any time by a majority vote of the entire City Council without cause." After discussion, the following motion was made. MOTION: Moved by Member Nelson to remove Darren Vilardo as a Member of the Library Foundation Board, seconded by Member Gonzalez, motion carried, 1 1-0-1. Member Davies presented an oral report to the Members the donation the host Lyons Club was planning to provide. F2. Review of Tour de Fork fundraising event. Discussion led by President Leal. President Leal reviewed the Tour de Fork event with the Members. Assistant Library Director Perera stated that $8,100 had been received for the Tour de Fork event including $950 from the sales of the Guest Services Booth for Victoria Gardens. F3. Approval of proposed FY 2013-2014 Foundation budget. Discussion led by President Leal. President Leal asked if there were any questions or comments regarding the proposed Fiscal Year 2013-2014 Foundation Budget. MOTION: Moved by Member May to approve the Fiscal Year 2013-2014 Foundation Budget, seconded by Member Akahoshi, motion carried, 11-0. F4. Library Foundation Strategic Planning Workshop. Discussion led by President Leal and Michelle Perera, Assistant Library Director. 17 Library Foundation Board Minutes August 5, 2013 Page 4 President Leal reviewed with the Members an overview of what would be covered at the Strategic Planning Workshop. The dates for the Workshops are August 24 and September 21. Member Akahoshi stated she would not be able to attend the August 24 date. F5. Update on ad hoc sub-committees. Discussion led by President Leal. Member Davies updated the Members on the events covered by the Outreach ad hoc sub-committee. Assistant Library Director Perera presented a PowerPoint Presentation on the 2013 National Medal Award ceremony with the Board. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. H. PUBLIC COMMUNICATIONS None were presented. L ADJOURNMENT MOTION: Moved by Member Sommer to adjourn to Saturday, August 24, seconded by Member Amsler, motion carried, 11-0. The meeting adjourned at 7:12 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 18 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Saturday, August 24, 2013, in the Conference Room - upstairs, located at the Cultural Center at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 9:08 a.m. Present were Members Amsler, Davies, Gilfry, Gonzalez, Leal, May, Soehnel and Sommer. Also present were Ray Patchett, Consultant, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager and Vivian Garcia, Administrative Secretary. B. ITEMS OF BUSINESS B1. Strategic Planning Workshop. Library Director Karatsu presented a PowerPoint Presentation to the Members on "A Year in Review." Assistant Library Director Perera presented a PowerPoint Presentation to the Members on "Trend Watching." A Ted Video, "Ideas Worth Spreading" by Simon Sinek was then presented. The meeting recessed from the meeting from 10:08 a.m. to 10:25 a.m. Consultant Ray Patchett and the Library Foundation Members proceeded to work on the following: Purpose Statement Process SWOT Analysis External Threats Lunch break recess from the meeting from 12:25 to 12:45. Consultant Ray Patchett and the Members continued working on the following: External Opportunities Internal Weaknesses Internal Strengths 19 Library Foundation Board Minutes August 24, 2013 Page 2 From the work gathered at today's meeting, Consultant Ray Patchett will prepare an outline to review at the next meeting. C. COMMUNICATIONS FROM THE PUBLIC None were presented. D. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn to Saturday, September 21, at 9 a.m. in Celebration Hall (South), seconded by Member Sommer, motion carried, 8-0-3 (with Akahoshi, Nelson and White absent). The meeting adjourned at 1:55 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 20 CITY OF RANCHO CUCAMONGA RANCI-10 CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The adjourned meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, September 2, 2013, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 21 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Saturday, September 21, 2013, in Celebration Hall - south, located at the Cultural Center at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 8:09 a.m. Present were Members Akahoshi, Davies, Leal, May, Soehnel, Sommer and White. Also present were Ray Patchett, Consultant, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ITEMS OF BUSINESS Cl. Strategic Planning Workshop. Consultant Ray Patchett presented an oral update on the strategic planning process with the members. Member Gilfry arrived at 8:22 a.m. Consultant Ray Patchett reviewed with the Members, the draft Rancho Cucamonga Library Foundation Purpose Statement Draft V2. Member Gonzalez arrived at 8:44 a.m. The Members worked together changing the purpose statement. The meeting recessed from the meeting from 9:44 a.m. to 9:55 a.m. Member Gilfry left at 10:03 a.m. Consultant Ray Patchett and the Members reviewed the draft Rancho Cucamonga Library Foundation Strategic Directions handout. 22 Library Foundation Board Minutes September 21, 2013 Page 2 From the work gathered at today's meeting, Consultant Ray Patchett will prepare an outline to review at the Library Foundation Board meeting scheduled for Monday, October 7. D. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Monday, October 7, at 6 p.m. in Tri- communities Room at City Hall, seconded by Member Sommer, motion carried, 8-0-3 (with Amsler, Gilfry and Nelson absent). The meeting adjourned at 11:31 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 23 RANCHO LIBR��A� Rnncno *�f Cuwnio�ca Rancho Cucamonga Library Foundation Strategic Directions and Goals 2014-2016 Adopted Strategic Goal Timing Accountable Status Priority Part Fund 1. Create a fundraising plan March Development 2014 2. Develop fundraising March evaluation and assessment 2014 process 3. Conduct a fundraising June 1, campaign/plan in 2014 conjunction with Library's 201hAnniversary 4. Increase Corporate December Sponsorship Partnerships and 2014 Com Sponsorships from 4 to 7 5. Improve and build donor Ongoing. Sponsorship database Com i N A RANCHO ( CUCAM6N" uB DAM jtgviceo MN Cucnno;vcn ' � Strategic Goal Timing Accountable Status Priority Part Board 1. Establish Board Member January Exec Com Excellence roles and responsibilities 2014 2. Increase Board to 15 June 2014 • Diverse backgrounds • From business, non-profit • Fundraising experience 3. Establish/maintain Board Ongoing Staff member information and update as necessary 4. Plan and hold two (2) Board Ongoing Member relationship building events per year Communications 1. Develop further September PR Com and Marketing communications and 2014 marketing plan 2. Review calendar October Schools & distribution numbers and 2014 Community diversity of groups receiving Com calendars z N N NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Foundation Board Members at their meeting held Monday, October 7, 2013, adjourned said meeting to Monday, December 2, 2013, at the hour of 6 p.m., in the Tri-communities Room at the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga,California. Said adjournment was passed by the following vote: AYES: Akahoshi, Amsler, Gilfry, Gonzalez, Leal, May, Nelson and Soehnel NOES: None ABSENT: Davies, Sommer and White ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library October 8, 2013