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Home My WebLink About13/12/02 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD Y 1 AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. December 2, 2013 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 >k*r City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member >k*r Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary _ Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Heidi Soehnel, Member Kathy Sommer, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on uoU. 2C, 2L)13 at / 3 0 A&I I posted a true and correct copy of the Library Foundation Board meeting agenda dated (dee,- z 0 2,ol3 to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjp that the foregoing is true and correct and that this declaration was executed on lv#v . 24 at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Ga is Senior Administrative Secretary City of Rancho Cucamonga C{Lot- P OF46 —L - {�v V1VMA4 671�� LIBRARY FOUNDATION BOARD AGENDA DECEMBER 2, 2013 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Davies Gilfry , Gonzalez , Leal May Soehnel_, Sommer_ and White B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. PUBLIC PRESENTATION 1. West Side Districts and Street Lighting Districts. Presented by Lori Sassoon, Deputy City Manager/Administrative Services. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: 3 September and October, 2013. 2. Approval of Minutes: October 7 and November 4, 2013. 14 E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. F. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1 LIBRARY FOUNDATION BOARD AGENDA DECEMBER 2, 2013 2 I ANCOHo Cc cA '4Ge 1. Discussion of Library Foundation Strategic Plan. Discussion led by President Leal. (Strategic Plan attached.) 2. Update on ad hoc sub-committees. Discussion led by President Leal. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, November 26, 2013, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 T P STAFF RE ORT LIBRARY SERVICES DEPAwrmENT RANCHO Date: December 2, 2013 CUCAMONGA To: Rancho Cucamonga Library Foundation i From: Robert Karatsu, Library Director iV` Subject: TREASURER'S REPORT—SEPTEMBER, 2013 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH September 2013 BALANCE REVENUES EXPENDITURES BALANCE FUND General $114,226.73 $1,816.08 350.00 $115,692.81 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs- Literacy5$ .000.005$ ,000.00 Play & Learn IslandsTM ($34,770.00) ($34,770.00) Lola A. Livesey Trust Account $218.801.97 $218,801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills- Edison $5,000.00 $5,000.00 Operating Reserve Fund5 0$ 00.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,289,784.25 $1,816.08 ($350.00) $1291250.33 LAIF Account $1,219,857.91 LAIF Interest $0.00 Union Bank Account' $71,392.42 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,291,250.33 3 "ntHASURER'S REi,o r-519'1'ENIBFII,2013 PAGE 2 DvO-NIBER 2,2013 Revenues: $1,816.08 Rental Payment (Sept & Oct) $ 1,800.00 General Fund PAB Vending Machine $ 16.08 General Fund Expenditures: $350.00 City of Rancho Cucamonga (CLA) $ 350.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2013 Beginning Balance $1,289,784.25 LAIF Interest Earned - Deposits 9/11/2013 16.08 9/23/2013 1,800.00 1,816.08 Transfers - Less Checks #010117 (350.00) (350.00) Ending Balance $ 1,291,250.33 Union Bank, Statement Ending Balance $ 71,392.42 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,219,857.91 Adjusted Bank Balance $ 1,291,250.33 5 111111HIEN P Page 1ofI �f UnionBank ®� ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 08/31/13-09/30/13 UNION BANK GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 Customer Inquiries 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services using your smartphone with Union Bank's Mobile Business Center.without enrollment through the Online Business Center.Check balances, initiate transfers, approve wires securely, manage stops, and view and make decisions on Positive Pay exceptions wherever you have mobile Internet service.To learn more, call your treasury relationship manager or contact Global Treasury Management Sales at 800-883-0265. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:31 Balance on 8131 $ 69,926.34 Total Credits 1,816.08 Deposits(2) 1,816.08 Total Debits -350.00 Checks paid (1) -350.00 Balance on 9130 $ 71,392.42 CREDITS DepOSItS including check and cash credits Date Description/Location Reference Amount 9/11 UNENCODED COURIER DEPOSIT 45675297 $ 16.08 9/23 CCV DEPOSIT SEQtt 0923MC2210 A-OOOOO00000S 90223821 1;800.00 2 Deposits Total $ 1,816.08 DEBITS Check Paid Number Date Amount Number Date Amount 0117 9/19 350.00 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/31-9/10 $ - 69,926.34 9/19-9/22 $ 69,592.42 9/11-9/18 69;942.42 9/23-9/30 _ 71,392.42 6 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 www.treasurer.catob r 02,20a3 (916) 653-3001 October 02, 2013 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PNM Average Montbly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions September 2013 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,219,857.91 Total Withdrawal: 0.00 Ending Balance: 1,219,857.91 https:Hlaifms.treasurer.ca.gov/RegularStatement.aspx 10/2/21 7 STAFF REPORT 2 ' _ LIBRARY SERVICES DEPARTMENT RANCHO Date: December 2, 2013 C;UCAMONGA i To: Rancho Cucamonga Library Foundation Tiv From: Robert Karatsu, Library Director — V � �vr�' Subject: TREASURER'S REPORT— OCTOBER, 2013 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October, 2013 BALANCE REVENUES EXPENDITURES BALANCE FUND General $115.692.81 $789.05 $116.481.86 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $19.400.55 $19.400.55 Greg & Terri Jacobs- Literacy $5,000.00 $5,000.00 Play & Learn IslandsM ($34,770.00) ($34,770.00) Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $75.000.00 $75,000.00 Moving Forward: Workforce Tech Skills- Edison $5,000.00 $5,000.00 Operating Reserve Fund5$ ,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,291,250.33 $789-05 $0.00 $1,292,039.38 LAIF Account $1,219,857.91 LAIF Interest $789.05 Union Bank Account` $71,392.42 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,292,039.38 8 M--ASURRR'S Ri'TO2'P-OCPOBE,,R,2013 PALL;2 DI3C731\fBBR 2,2013 Revenues: $789.05 LAIF Interest $ 789.05 General Fund 9 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2013 Beginning Balance $1,291,250.33 LAIF Interest Earned 789.05 Deposits Transfers Less Checks Ending Balance $ 1,292,039.38 Union Bank, Statement Ending Balance $ 71,392.42 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,220,646.96 Adjusted Bank Balance $ 1,292,039.38 10 10 UnionBank STATEMENT Page 1 of I OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNX)N BANK Smmmant Num6errllIt GOVERNMENT SERVICES- SOUTH 0274 10/1/13- 10/31/13 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 80079862166 Thank you for banking with us since 2008 CY30 MZ 0 B 0000 0109650144481 366227 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Union Bank was named the#1 most reputable bank in the U.S. among 30 leading banks in the 2013 American Banker Reputation Survey by the American Banker and the Reputation Institute. Best of all, our customers did the voting)You're#1 with us. And we thank you. PUBLIC FUND CHECKING SUMMARY Account Number Days in statement period: 31 Beginning balance on 10/1 $ 71,392.42 Total Credits 0.00 Total De6its 0.00 Emiing Balance on 10/31 $ 71,392.42 DAILY LEDGER BALANCE Date LedaerBdance Date ledger Bobmro Dote L-her 8alones 10/1.10/31 $ 71,392.42 l YU( FSC F.�.. PSC C7030e0 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Bog 942809 Sacramento, CA 94209-0001 www.treasurNoveeov/p 9,2013 (916) 653-3001 November 19, 2013 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PAHA Averaee Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91729 Account Number: Tran Type Definitions October 2013 Stateme Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/15/2013 10/11/2013 QRD 1413527 SYSTEM 789.05 Account Summary Total Deposit: 789.05 Beginning Balance: 1,219,857.91 Total Withdrawal: 0.00 Ending Balance: 1,220,646.96 https://Iaifins.treasurer.mgov/RegularStatement.aspx 11/19/20 12 Untitled Page Page 1 of 1 1 JOHN MANG California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name RANCHO CUCAMONGA Account Number MffA@ww As of 10/15/2013,your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 09/30/2013. Earnings Ratio .00000703151403121 Interest Rate 0.26% Dollar Day Total $ 112,216,871.38 Quarter End Principal Balance $ 1,219,857.91 Quarterly Interest Earned $ 789.05 ittp://laif.sco.ca.gov/Result.aspx 10/15/ 13 STAFF REPORT - LIBRARY SERVICES DEPAR-HENT RANCHO Date: December 2, 2013 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of October 7 and November 4, 2013. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, dz- Robert Karatsu Library Director 14 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, October 7, 2013, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called to order at 6:04 p.m. Present were Members Akahoshi, Amsler, Gonzalez, Leal, May, Nelson and Soehnel. Also present were Ray Patchett, Consultant, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR Cl. Approval of Library Foundation Treasurer's Report: July and August, 2013. Member Gilfry arrived at 6:06 p.m. MOTION: Moved by Member Amslcr to approve the Treasurer's Report for July and August, 2013, seconded by Member May, motion carried, 8-0-3 (with Davies, Sommer and White absent). C2. Approval of Minutes: August 5, August 24, September 2 and September 21, 2013. MOTION: Moved by Member May to approve the minutes, seconded by Member Akahoshi, motion carried, 8-0-3 (with Davies, Sommer and White absent). D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Library Status Update: Oral report by Robert Karatsu, Library Director. 15 Library Foundation Board Minutes October 7, 2013 Page 2 Robert Karatsu, Library Director, thanked the Members that had attended the Red, White and You event on September 16. Library Director Karatsu stated that Library staff will once again be starting the Staff Innovation Fund project on behalf of the California State Library this month. The revenue which will be received in May of 2014 will be approximately $75,000. Library staff is applying for a grant with the Southern California Gas Company which will benefit the STEM Education and the Back to Basics programs. Library staff is working on the information needed by the tax accountants for the Library Foundation taxes. Assistant Library Director Perera stated that on Thursday, October 10,there will be a forum by the Healthy RC at the Cultural Center which will start at 5:30 p.m. Michelle Perera, Assistant Library Director, stated that Library Director Karatsu will be receiving the 2013 Local Hero Award by the Returned Peace Corps Volunteers of Los Angeles in November at a ceremony. Robert Karatsu, Library Director, while in the Peace Corps created a library in Fiji during his service. E. BOARD BUSINESS E1. Discussion of Library Foundation Strategic Plan. Discussion led by President Leal. President Leal introduced Consultant Ray Patchett. Consultant Ray Patchett reviewed with the Board the Strategic Directors and Goals on pages 24 and 25 of the agenda. Members discussed the goals, timing and accountable parties. Consultant Ray Patchett will prepare and present a final "draft' to the Members for their review. E2. Update of Library Foundation mailing roster. Discussion led by Robert Karatsu, Library Director. Robert Karatsu,Library Director,stated that staff would update and send to the Members the roster of the Library Foundation Board. 16 Library Foundation Board Minutes October 7, 2013 Page 3 E3. Update on ad hoc sub-committees. Discussion led by President Leal. The ad hoc sub-committees did not have any updates at this time. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. G. ADJOURNMENT MOTION: Moved by Member May to adjourn to Monday, December 2, at 6 p.m. in Tri- communities Room at City Hall,seconded by Member Nelson,motion carried, 8-0-3 (with Davies, Sommer and White absent). The meeting adjourned at 7:02 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 17 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday,November 4,2013,at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 18