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HomeMy WebLinkAbout2014/10/15 - Minutes October 15, 2014 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council held a regular closed session on Wednesday, October 15, 2014 in the Break Room at the Cucamonga Valley Water District, 10400 Ashford Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSION ITEM The following closed session item was considered: Dl. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 12400 ARROW ROUTE (APN 0229-021-60-0000); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND JEFF BLOOM, DEPUTY CITY MANAGER AND OMNITRANS; REGARDING PRICE AND TERMS. — CITY Mayor Pro Tem Spagnolo left the room during the discussion of Item Dl. D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 9153 NINTH STREET; NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND LINDA DANIELS, ASSISTANT CITY MANAGER AND RANCHO CUCAMONGA CHAMBER OF COMMERCE; REGARDING PRICE AND TERMS. — CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 5548 BERYL STREET, RANCHO CUCAMONGA, AND GENERALLY REFERRED TO AS THE HERITAGE PARK EQUESTRIAN CENTER; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR; WILLIAM WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA AND THE ALTA LOMA RIDING CLUB; REGARDING LEASE TERMS. — CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8408 ROCHESTER AVENUE, RANCHO CUCAMONGA, AND GENERALLY REFERRED TO AS LOANMART FIELD AT THE EPICENTER ENTERTAINMENT AND ADULT SPORTS COMPLEX; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR; WILLIAM WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA; AND BOBBY BRETT, RANCHO BASEBALL, LLC; REGARDING LEASE TERMS. — CITY October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 1 of 9 I C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I No public communications were made. E. CITY MANAGER ANNOUNCEMENTS I No discussion or actions were taken. F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 6:15 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. CVWD BOARD ROOM The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Board Room at the Cucamonga Valley Water District, located at 10440 Ashford Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Economic& Community Development; Mark Steuer, City Engineer; Nettie Nielsen, Community Services Director; Trang Huynh, Building and Safety Director; Candyce Burnett, Planning Director; Bill Wittkopf, Public Works Services Director; Jim Frost, City Treasurer; Robert Karatsu, Library Director; Chief Mike Costello; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS I H1. Update on holiday events and activities at Victoria Gardens. Christine Pham, General Manager, presented an update on the planned holiday events at Victoria Gardens. I. PUBLIC COMMUNICATIONS I 11. Terri Jacobs provided suggestions to previous speakers who were critical of the Animal Care and Adoption Center. She indicated that positive leadership is needed. October 15, 2014 1 Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga ! City Council Minutes 1 Page 2 of 9 12. Kristeen Farlow, representing the Cucamonga Valley Water District, provided a water conservation update. 13. Dana Keithly spoke about the screening of the film, Redemption. She noted that many people still believe that the Center is a "No Kill" facility. 14.Alison Krieder noted that Council Member Steinorth disappointed her and stated that the Daily Bulletin was printing what they were told by the City. She stressed the need for more volunteers at the Animal Care and Adoption Center. 15. Susan Keithly indicated that she had attended the Furry Friends event and had passed out flyers. She wondered when the results from the Animal Care and Adoption Center report would be heard. 16. Vicky Reust spoke about Operation Cat Nip and noted that it is not being implemented fully. The Center is killing rather than adopting out the feral cats. 17. David Dykstra noted that the rampant campaign signs were an eyesore and should be addressed. Also, he commended Council Member Alexander for attending the showing of the film, Redemption. 18. Dr. William B. Martin II offered a prayer for the City Council and the audience. 19. Jim Moffatt noted that his signs are disappearing from the Red Hill area and wondered why the signs for Mayor Michael are still being displayed. Also, he spoke about 2010 election materials that were provided by Council Member Steinorth. 20. Victor Muniz expressed a concern with Council Member William's comments at the Chamber of Commerce forum. 21. Janet Walton offered a prayer for the City Council and the audience. 22. Jim Frost read Linda Daniel's Employee of the Month biography. 23. Ondra Gilbertson was concerned with the condition of the lake at Red Hill Park. She noted that the City's top executives are overpaid and will not agree to an increase in the assessment for the landscape maintenance district. 24. Amy Lam; Brittany Maples; Jason Tediaieusnci; Gregory Krueper; Erin Sun; Zi Jing Xu (Jim) and Matthew Ramirez indicated that they represented the Los Osos High School Future Business Leaders of America. The students were interested in partnering with the City to restore the Canyon Live Oak tree located adjacent to the Day Creek Fire Station. 25. John Lyons noted the upcoming election in November and spoke in support of various candidates. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT ' J1. Approval of Minutes: October 1, 2014 (Regular Meeting) October 15, 20141 Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga ! City Council Minutes 1 Page 3 of 9 J2. Approval of Check Register dated September 24, 2014 through October 7, 2014 for the total of $583,709.01. J3. Approval to receive and file current Investment Schedule as of September 30, 2014. J4. Approve Contract Amendment No. 003 (CO# FD 13-004)with Vortex Industries to increase the spending limit for the repair of all City and Fire District facilities'overhead doors and gates in an amount not to exceed $90,000 ($40,000 City, $50,000 Fire District) annually to be funded from various City and Fire District accounts as approved in the FY 14/15 budget. MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - SUCCESSOR AGENCY K1. Approval of Minutes: October 1, 2014 (Regular Meeting) MOTION: Moved by Steinorth, seconded by Williams, to approve the minutes. Motion carried 5-0. IL. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY L1. Approval of Minutes: October 1, 2014 (Regular Meeting) MOTION: Moved by Spagnolo, seconded by Steinorth, to approve the minutes. Motion carried 5-0. M. CONSENT CALENDAR - CITY COUNCIL I M1. Approval of Minutes: September 24, 2014 (Special Meeting—Senior Services) October 1, 2014 (Regular Meeting) M2. Approval of Check Register dated September 24, 2014 through October 7, 2014 and payroll ending October 7, 2014 for the total of$5,464,910.56. M3. Approval to receive and file current Investment Schedule as of September 30, 2014. M4. HISTORIC LANDMARK DESIGNATION DRC2014-00769 - JASON & JULIE LEONARD - A request to designate the Jamison House as a historic landmark within the Low Residential (L) District located at 8204 Archibald Avenue; APN: 020837714. The project is categorically exempt under Section 15331 as a Class 31 exemption of the guidelines for the California Environmental Quality Act. Related Files: Mills Act DRC2014-00770. MILLS ACT DRC2014-00770 -JASON &JULIE LEONARD -A request to implement the use of the Mills Act to reduce property tax for the Jamison House, a potential historic landmark located at 8204 Archibald Avenue; APN: 020837714. The project is categorically exempt under Section 15331 as a Class 31 exemption of the guidelines for the California Environmental Quality Act. Related Files: Landmark Designation DRC2014-00769. RESOLUTION NO. 14-186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING HISTORIC LANDMARK DRC2014-00769 DESIGNATING THE JAMISON HOUSE A HISTORIC LANDMARK, LOCATED AT 8204 ARCHIBALD AVENUE, AND MAKING FINDINGS IN SUPPORT THEREOF-APN: 0208-377-14. October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 4 of 9 M5. Consideration of a request to waive up to $561 in fees and authorize staff to prepare a partnership agreement with the Rancho Cucamonga Rotary Club for the 2015 Grape Stomp Sprint Triathlon. M6. Approval to accept and to allocate $5,000 grant awarded by the California State Library into Library Revenue Account 1291000-4740/0-3761 and appropriate $1,000 into Expenditure Account 1291602-5010/0-3761, $250 into Expenditure Account 1291602-5030/0-3761 and $3,750 into Expenditure Account 1291602-5200/0-3761 for"Pop Up and Play!" Project. M7. Approve Contract Amendment No. 003 (CO#2012-009) with ValleyCrest Landscape Maintenance for the removal of designated turf in Landscape Maintenance Districts 1 and 4-R and replacing it with drought tolerant plants and water saving material (mulch) as part of the SoCal WaterSmart Turf Removal Rebate Program sponsored by the Southern California Metropolitan Water District; and increase contract CO#2013-009 to include extra work approved in the FY 14/15 budget for the water conservation and landscape renovation project in LMD 4 in the amount of $248,075.77 (offset by estimated turf rebate of $40,686) in account 1134303- 5650/1341787-0; authorize the appropriation of$69,119.40 (offset by estimated turf rebate of $69,202) from LMD 1 fund balance into 1130303-5300. M8. Approve Contract Amendment No. 003 (CO#FD 13-004)with Vortex Industries to increase the spending limit for the repair of all City and Fire District facilities'overhead doors and gates in an amount not to exceed $90,000 ($40,000 City, $50,000 Fire District) annually to be funded from various City and Fire District accounts as approved in the FY 14/15 budget. M9. Summary Vacation (V-226) of a portion of Charles Smith Avenue, north of 6th Street, submitted by Chase Back Bay, LLC (APN 229-271-33 and 229-284-01) Related files: DRC2006-01012 and DRC2013-00541. RESOLUTION NO. 14-187 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF 9,337 SQUARE FEET OF EXISTING CITY RIGHT-OF-WAY ON THE EAST SIDE OF CHARLES SMITH AVENUE NORTH OF 6TH STREET (V- 226)—APN 229-271-33 AND 229-284-01 M10. Acceptance of Traffic Signal Improvements, file a Notice of Completion for Traffic Signal Improvements and Approval of Master Plan Transportation Facility Reimbursement Agreement, SRA-62, in conjunction with development of Tract 18856, located at the southeast corner of Church Street and Mayten Avenue, submitted by Homecoming V at Terra Vista, LLC and approval to appropriate $300,690.89 from Transportation Fund Balance to account number 11243035650/1026124-0. RESOLUTION NO. 14-188 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A MASTER PLAN TRANSPORTATION FACILITY REIMBURSEMENT AGREEMENT FOR A TRAFFIC SIGNAL AT CHURCH STREET AND MAYTEN AVENUE ADJACENT TO TRACT 18856, SRA-62 RESOLUTION NO. 14-189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE TRAFFIC SIGNAL IMPROVEMENTS AT CHURCH STREET AND MAYTEN AVENUE FOR TRACT 18856 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 5 of 9 M11. Accept the bids received and award and authorize the execution of the contract in the amount of $283,861.00, to the lowest responsive bidder, Gentry Brothers, Inc. and authorize the expenditure of a 10% contingency in the amount of$28,386.10, for the Day Creek Channel and Deer Creek Channel Bike Trail Improvements to be funded from Transportation Development Act and City-wide Infrastructure Improvement Funds, Account Nos. 1214303-5650/1827214-0, 1214303-5650/1886214-0, 1198303-5650/1827198-0 and 1198303-5650/1886198-0, and appropriate $85,000.00 to Account No. 1214303-5650/1827214-0; $86,476.00 to Account No. 1214303-5650/1886214-0; $85,000.00 to Account No. 1198303-5650/1827198-0; and, $72,000.00 to Account No. 1198303-5650/1886198-0 from Transportation Development Act Fund Balance and City-wide Infrastructure Improvement Fund Balance, respectively, for a total of $328,476.00 (Contract award of $283,861.00 plus 10% contingency in the amount of $28,386.10 and $16,228.90 for incidentals). (Report removed from the agenda) M12. Approve and authorize an increase to Contract No. 09-005 in the amount of$49,060.00 to CASC Engineering and authorize the City Engineer to sign Contract Change Order No. 7 for design, environmental monitoring, and construction support services for the Wilson Avenue improvements between East Avenue and Wardman-Bullock Road and to appropriate $49,060.00 to Account No. 11243035650/1515124-0 from Transportation Fund balance. M13. Approval of the Multi-Use Community Trail Common Use Agreement Amendment No. 3 for the City's use of a portion of the County's Deer Creek Channels'right-of-way between Church Street and Base Line Road, and authorizing the Mayor to sign the agreement. M14. Accept the Sidewalk Improvements at Banyan Street(north side)from Merlot Court to Cantabria Avenue and Beryl Street (west side) from Base Line Road to 19th Street project, Contract No. 14-156 as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion, and approve the final contract amount of$95,214.00. RESOLUTION NO. 14-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE SIDEWALK IMPROVEMENTS AT BANYAN STREET (NORTH SIDE) FROM MERLOT COURT TO CANTABRIA AVENUE AND BERYL STREET (WEST SIDE) FROM BASE LINE ROAD TO 19TH STREET PROJECT, CONTRACT NO. 14-156, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M15. Accept improvements, retain $390.00 of the Faithful Performance Cash Deposit in lieu of a Maintenance Bond and file a Notice of Completion for improvements for DRC2013-00427, located at 5912 Vineyard Avenue submitted by Pruitt Construction Inc. RESOLUTION NO. 14-192 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,ACCEPTING THE PUBLIC IMPROVEMENTS FOR DRC2013-00427 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M16. Approval to declare surplus City-owned miscellaneous vehicles and equipment, office equipment, and computer equipment as surplus. M17. Approval of a Lease and Operators Agreement with Alta Loma Riding Club for the Heritage Park Equestrian Center. October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 6 of 9 City Manager John Gillison removed Item M11 from the agenda. MOTION: Moved by Alexander, seconded by Williams, to approve the remaining staff recommendations in the staff reports. Motion carried 5-0. N. ADMINISTRATIVE HEARING ITEMS Speaker cards may be submitted for all those who wish to speak on the following topic(s).The following items have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council, not to members of the audience. N1. Ordinance No. 870, First Reading, Amendment and Restatement of Selected Titles of the Rancho Cucamonga Municipal Code. ORDINANCE NO. 870 (FIRST READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING AND RESTATING TITLES 1 (GENERAL PROVISIONS), 3 (REVENUE AND FINANCE), 5 (BUSINESS TAXES, LICENSES, AND REGULATIONS, 8 (HEALTH AND SAFETY), 9 (PUBLIC PEACE, MORALS AND WELFARE), 10 (VEHICLES AND TRAFFIC), 12 (STREETS, SIDEWALKS AND PUBLIC PLACES), 13 (PUBLIC SERVICES), 15 (BUILDING AND CONSTRUCTION), AND 19 (ENVIRONMENTAL PROTECTION) OF THE RANCHO CUCAMONGA MUNICIPAL CODE. Debra McNay, MMC Assistant City Clerk/Records Manager presented the staff report. In response to Council Member Alexander, Mrs. McNay expected that the Code will be a little bit smaller as a result of this project. City Attorney Jim Markman commented that the Code will grow in size as new Ordinances are adopted. In response to Mayor Michael, Mrs. McNay noted the reason for this project in order to addresses inconsistencies between Titles, ensure conformance with State and Federal law and current practice. She confirmed to Mayor Michael that future changes may come from the various Departments now that they have reviewed the existing regulations. Mayor Michael opened the administrative hearing. With no one wishing to speak, the administrative hearing was closed. The Assistant City Clerk/Records Manager read the title of Ordinance No. 870. MOTION: Moved by Williams, seconded by Spagnolo, to adopt Ordinance No. 870 for first reading and set second reading for November 5, 2014. Motion carried 5-0. 0. CITY MANAGER'S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. 01. Adopt Resolution No. 14-191 establishing an hourly rate of $1.50 per hour for use of City- operated electric vehicle charging station. October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 7 of 9 RESOLUTION NO. 14-191 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ESTABLISHING AN HOURLY RATE OF $1.50 PER HOUR FOR USE OF THE CITY-OPERATED ELECTRIC VEHICLE CHARGING STATIONS Deborah Allen, Sustainability Management Aide, presented the staff report. In response to Council Member Steinorth, Ms. Allen noted that the actual cost of electricity has been determined and stated that the $1.50 hour charge will cover the City's actual costs. In response to Council Member Williams, Ms.Allen indicated that the charger will shut off after four hours. If cars start to be left there after the four hour period, staff will explore possible enforcement remedies with the Police Department. MOTION: Moved by Spagnolo, seconded by Williams, to adopt Resolution No. 14-191. Motion carried 5-0. 02. Review of San Bernardino County's Proposal to Adopt Ordinance Implementing Proposition 90 and Proposition 110 Property Tax Relief Program. Fabian Villenas, Principal Management Analyst, presented the staff report. Council Member Steinorth supported both of these Propositions and noted that the County's implementation would be a good fit for the community. In response to Mayor Michael, Mr.Villenas indicated that the County Board of Supervisors have approved for first reading the Ordinance implementing a Proposition 90 and Proposition 110 property tax relief program. MOTION: Moved by Steinorth, seconded by Alexander, to support this program once the Ordinance has been adopted. Motion carried 5-0. 03. Presentation of Fire District's Annual Department Highlight Video. Chief Costello presented the Fire District's annual report. P. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. P1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Council Member Williams reported on her attendance at the County LAFCO Conference. P2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Mayor Pro Tern Spagnolo noted that the bronze plaques were recently stolen from the Alta Loma Honor Roll. If the thief was watching, Mayor Pro Tem Spagnolo asked that he return the plaques. Mayor Pro Tern Spagnolo reported that the firefighters have already indicated that they will pay to replace them. October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 8 of 9 IQ. IDENTIFICATION OF ITEMS FOR NEXT MEETING I No items were identified. IR. ADJOURNMENT The meeting was adjourned at 8:36 p.m. in memory of Hilda Phillips. R spectfully submitted, Debra L. McNay, i C Assistant City Clerk/Records Manager Approved: Wednesday, November 5, 2014 October 15, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 9 of 9