HomeMy WebLinkAbout2014/11/19 - Minutes November 19, 2014
RANCHO CUCAMONGA
CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY
CLOSED SESSION,
REGULAR MEETINGS MINUTES
A. CALL TO ORDER
The Rancho Cucamonga City Council held a regular closed session on Wednesday, November 19, 2014
in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael.
Present were Council Members: Bill Alexander, Diane Williams, Mayor Pro Tern Sam Spagnolo and
Mayor L. Dennis Michael. Council Member Marc Steinorth was absent.
Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant
City Manager; Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City
Manager/Economic and Community Development.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM
The following closed session items were considered:
D1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 12400 ARROW ROUTE
(APN 0229-021-60-0000); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND
JEFF BLOOM, DEPUTY CITY MANAGER AND OMNITRANS; REGARDING PRICE AND
TERMS. — CITY
Mayor Pro Tern Spagnolo left the room during the discussion of Item Dl.
D2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE
SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 12949 WHITTRAM AVENUE
(SOUTHEAST CORNER OF WHITTRAM AVENUE AND ETIWANDA AVENUE);
NEGOTIATING PARTIES MARK STEUER, CITY ENGINEER AND LEN SANTORO, CBRE
AND ORANGE TREE REALTY; REGARDING PRICE AND TERMS. — CITY
D3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PER GOVERNMENT CODE SECTION
54957 (TITLE: CITY MANAGER)
IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S)
No public communications were made.
E. CITY MANAGER ANNOUNCEMENTS I
No discussion or actions were taken.
F. RECESS
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CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC
FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL
CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA,
CALIFORNIA.
The closed session recessed at 6:00 p.m. with no action taken.
G. REGULAR MEETING
CALL TO ORDER - 7:00 P.M.
CITY COUNCIL CHAMBERS
The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority
and City Council reconvened in the City Council Chambers, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 7:00 p.m.
Present were Council Members: Bill Alexander, Diane Williams, Mayor Pro Tern Sam Spagnolo and
Mayor L. Dennis Michael. Council Member Marc Steinorth was absent.
Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant
City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City
Manager/Economic&Community Development; Mark Steuer, City Engineer; Nettie Nielsen, Community
Services Director; Trang Huynh, Building and Safety Director; Robert Karatsu, Library Director; Candyce
Burnett, Planning Director; Bill Wittkopf, Public Works Services Director; Jim Frost, City Treasurer; Chief
Mike Costello; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City
Clerk.
H. ANNOUNCEMENTS/PRESENTATIONS I
H1. Announcement of the"Cool California City" designation and recognition of the top participants
Debra Allen, Management Aide, announced the"Cool California City"designation and recognized the top
participants.
H2. Presentation of a $5,000 donation check from the Lions Club to support the construction of a
new rest stop along the Pacific Electric Trail.
Andy Megaw, President of the Lions Club, presented a $5,000 check for the new rest stop.
H3. Response to Public Comments from November 5, 2014.
John Gillison, City Manager, provided a response to Susan Keithly's comments made at the November
5, 2014 meeting regarding the two Pomeranians.
I. PUBLIC COMMUNICATIONS I
11. Jerie Lee congratulated the newly re-elected Mayor and City Council members. She recommended
that the City Council appoint Lynne Kennedy to fill the vacancy on the City Council.
12. Janet Walton offered a prayer for the City Council and the audience.
13. Victor Muniz addressed the Fire District's exorbitant salaries.
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14. Jim Frost also addressed the vacancy on the City Council and indicated that the voters did not select
Lynne Kennedy. He encouraged the City Council to take applications and provide a transparent
recruitment process.
15. John Lyons addressed Mr. Muniz's comments and pointed out that the City is in the midst of a very
dry fire season. Also, agencies will request the Fire District's response and the City receives
reimbursement for our services.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I
J1. Approval of Minutes: November 5, 2014 (Regular Meeting)
J2. Approval of Check Register dated October 29, 2014 through November 11, 2014 for the total of
$173,450.03.
J3. Approve the award of contracts to Williams Architects, Inc. of Upland and IDS Group of Irvine,
Miller Architectural Corporation of Redlands and SVA Architects, Inc., of Santa Ana to provide
architectural services; IDS Group of Irvine and Dahl, Taylor and Associates of Santa Ana to
provide electrical engineering services; and IDS Group of Irvine, and Brandow and Johnston,
Inc. of Los Angeles to provide structural engineering services; all on an as needed basis to be
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funded from various City and Fire accounts as approved in the FY 2014/2015 budget.
J4. Receive Quarter Budget Update Report.
MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendations in the
staff reports. Motion carried 4-0-1 (Steinorth absent).
K. CONSENT CALENDAR - SUCCESSOR AGENCY I
K1. Approval of Minutes: November 5, 2014 (Regular Meeting)
MOTION: Moved by Spagnolo, seconded by Williams, to approve the minutes. Motion carried 4-0-1
(Steinorth absent).
L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY I
L1. Approval of Minutes: November 5, 2014 (Regular Meeting)
MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 4-0-1
(Steinorth absent).
M. CONSENT CALENDAR - CITY COUNCIL I
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M1. Approval of Minutes: November 5, 2014 (Regular Meeting)
M2. Approval of Check Register dated October 29, 2014 through November 11, 2014 and payroll
ending November 11, 2014 for the total of$3,884,663.48.
M3. Approval of a reduced field rental fee of$15 per hour/per field for the Chaffey Joint Union High
School District during the construction of Alta Loma, Rancho Cucamonga and Etiwanda High
School Athletic fields.
M4. Accept the bids received,award and authorize the execution of a contract in the base bid amount
of $22,150 and additive bid amount of $13,300 for the "Parks Painting Project" to the lowest
responsive bidder, Tim Keife Painting and Waterproofing of Fontana and authorize the
expenditure of a contingency in the amount of$3,460 to be funded from accounts: 1131303-
5300 (LMD 2), 1133303-5300 (LMD 3B), 1134303-5300 (LMD 4R), 1140303-5300 (LMD 10)
and 1868203-5300 (CFD 2000-03).
M5. Approve the award of contracts to Williams Architects, Inc. of Upland and IDS Group of Irvine,
Miller Architectural Corporation of Redlands and SVA Architects, Inc, of Santa Ana to provide
architectural services; IDS Group of Irvine and Dahl, Taylor and Associates of Santa Ana to
provide electrical engineering services; and IDS Group of Irvine, and Brandow and Johnston,
Inc. of Los Angeles to provide structural engineering services; all on an as needed basis to be
funded from various City and Fire accounts as approved in the FY 2014/2015 budget.
M6. Approval to authorize an increase to Contract No. 14-163 in the amount of$43,000.00 to Cable,
Inc. for the repair of Traffic Signal Communication Services at various locations for the Traffic
Management Center upgrade project Citywide, to be funded from Transportation Fund, Account
No. 11243035650/1831124-0.
M7. Accept the bids received and award and authorize the execution of the contract in the amount
of $283,861.00, to the lowest responsive bidder, Gentry Brothers, Inc. and authorize the
expenditure of a 10%contingency in the amount of$28,386.10, for the Day Creek Channel and
Deer Creek Channel Bike Trail Improvements to be funded from Transportation Development
Act and City-wide Infrastructure Improvement Funds, Account Nos. 1214303-5650/1827214-0,
1214303-5650/1886214-0, 1198303-5650/1827198-0 and 1198303-5650/1886198-0, and
appropriate $85,000.00 to Account No. 1214303-5650/1827214-0; $86,476.00 to Account No.
1214303-5650/1886214-0; $85,000.00 to Account No. 1198303-5650/1827198-0; and,
$72,000.00 to Account No. 1198303-5650/1886198-0 from Transportation Development Act
fund balance and City-wide Infrastructure Improvement fund balance, respectively, for a total of
$328,476.00(contract award of$283,861.00 plus 10%contingency in the amount of$28,386.10
and $16,228.90 for incidentals).
M8. Accept the Ramona Avenue Storm Drain and Pavement Rehabilitation from Foothill to south of
Pacific Electric Trail project, Contract No. 14-120 as complete, release the Bonds, accept a
Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the
final contract amount of$788,559.80.
RESOLUTION NO. 14-208
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ACCEPTING THE RAMONA AVENUE
STORM DRAIN AND PAVEMENT REHABILITATION FROM FOOTHILL TO
SOUTH OF PACIFIC ELECTRIC TRAIL PROJECT, CONTRACT NO. 14-
120, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION
FOR THE WORK
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M9. Release of Maintenance Guarantee Bond No. 7635403 in the amount of $25,972.41, for the
Banyan Street Sidewalk and Pavement Rehabilitation from Etiwanda Avenue to 850 feet w/o
East Avenue Project, Contract No. 13-101.
M10. Approval of Improvement Agreement, Improvement Security and Ordering the Annexation to
Landscape Maintenance District No. 3B and Street Lighting Maintenance District Nos. 1 and 6
for 8570 Hickory Avenue, located east of Etiwanda Avenue, between Arrow Route and Etiwanda
Avenue, submitted by Griffith Company.
RESOLUTION NO. 14-209
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT
AND IMPROVEMENT SECURITY FOR DRC2012-00878
RESOLUTION NO. 14-210
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF
CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO.
3B. (COMMERICIAL/ INDUSTRIAL) FOR DRC2012-00878
RESOLUTION NO. 14-211
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF
CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO.
1 (ARTERIAL STREET) FOR DRC2012-00878
RESOLUTION NO. 14-212
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF
CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO.
6 (COMMERICIAL/INDUSTRIAL) FOR DRC2012-00878
M11. Release of Maintenance Guarantee Bond No. 0601057A in the amount of $19,950.54, for the
8'h Street Pavement Rehabilitation from 1300' east of Hellman Avenue to 200'west of Hermosa
Avenue, Contract No. 13-116.
M12. Receive Quarter Budget Update Report.
MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff
reports. Motion carried 4-0-1 (Steinorth absent).
N. ADVERTISED PUBLIC HEARINGS
CITY COUNCIL
The following items have been advertised and/or posted as public hearings as required by law.
The Mayor will open the meeting to receive public testimony.
Ni. TIME EXTENSION DRC2014-00876-WSI Highland Investments, LLC -A request for a one(1)
year time extension of an existing Development Agreement (DRC2003-00411) regarding an
approved project of 269 single-family lots on approximately 168.77 acres of land within the
Etiwanda North Specific Plan, located north of the Southern California Edison corridor between
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Etiwanda Avenue and East Avenue. APN: 1087-081-03, 04, 05, 06, 07, 08, 09. Related
Files: Annexation DRC2 003-1 01 51, Tentative Tract SUBTT14749, Specific Plan Amendment
DRC2003-00409, General Plan Amendment DRC2003-00410 and Development Agreement
Amendment DRC2003-00411 M. Staff has found the project to be within the scope of the project
covered by a prior Environmental Impact Report certified by the City of Rancho Cucamonga in
July 2004, and does not raise or create new environmental impacts not already considered in
that Environmental Impact Report.
RESOLUTION NO. 14-213
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, APPROVING A REQUEST TO EXTEND THE
DURATION OF A DEVELOPMENT AGREEMENT BY AN ADDITIONAL ONE
(1) YEAR FOR DRC2003-00411, AN AGREEMENT FOR AN APPROVED
PROJECT OF 269 SINGLE FAMILY LOTS ON APPROXIMATELY 168.77
ACRES OF LAND WITHIN THE ETIWANDA NORTH SPECIFIC PLAN,
LOCATED NORTH OF THE SOUTHERN CALIFORNIA EDSION
CORRIDOR BETWEEN ETIWANDA AVENUE AND EAST AVENUE; AND
MAKING FINDINGS IN SUPPORT THEREOF - APN: 1087-081-03, 04, 05,
06, 07, 08, 09
Candyce Burnett, Planning Director and Mayuko Nakajima, Assistant Planner, presented the staff report.
In response to Council Member Alexander, the timing of the project. Ms. Burnett confirmed to Mayor
Michael that the equestrian center is being negotiated.
Mayor Michael opened the public hearing.
John Schafer indicated that he was present representing the applicant.
Mayor Michael closed the public hearing.
MOTION: Moved by Spagnolo, seconded by Alexander, to adopt Resolution No. 14-213. Motion carried
4-0-1 (Steinorth absent).
0. COUNCIL BUSINESS
The following items have been requested by the City Council for discussion.
01. DISCUSSION AND SELECTION OF A PROCESS TO FILL A VACANCY ON THE CITY
COUNCIL.
Council Member Williams indicated that Council Member Steinorth has resigned and recognized the
vacancy on the City Council. She noted the recent election in which Lynne Kennedy received the next
highest votes after the two elected Council members. She noted that Mrs. Kennedy would be an excellent
choice.
Council Member Alexander noted the comments made by Mr. Frost. As an overwhelming number of
people voted for Mrs. Kennedy and holding another election would be cost prohibitive, he supported the
appointment of Mrs. Kennedy.
Mayor Michael indicated that Mrs. Kennedy had met with the City Council members to discuss the needs
of the City. There was no negativity during the election process and she would be a good addition to the
team. In response, Council Member Williams indicated that she had not met with Mrs. Kennedy.
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MOTION: Moved by Williams, seconded by Spagnolo, to appoint Lynne Kennedy to serve the remainder
of Council member Steinorth's term, expiring in November, 2016. 4-0-1 (Steinorth absent).
02. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings
that were attended.)
No updates were provided.
03. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council
Member.)
Mayor Pro Tem Spagnolo commented on the move back into the renovated Council Chambers and
appreciated the hard work being done behind the scenes to conduct the meeting.
Mayor Michael noted that the Animal Care and Adoption Center is being managed professionally. It is a
shame that people are alleging things that are not true. An investigation was done showing that the
concerns were unfounded.
Q. IDENTIFICATION OF ITEMS FOR NEXT MEETING
No items were identified.
R. ADJOURNMENT
The meeting was adjourned at 8:10 p.m.
ResOectfully submitted,
Debra L. McNay, MMC
Assistant City Clerk/Records Manager
Approved: Wednesday, December 3, 2014
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