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Home My WebLink About13/09/25 RANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS__ RANCHO CUCAMONGA COMMUNITY &QRTSFOUNDATION AGENDA LASERFICHE CITY OF RANCHO CUCAMONGA REGULAR MEETING September 25, 2013 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 k.. Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretary/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Tina Chen, Member Thomas Galindo, Member Jeremy Kahn, Member Rod LeMond, Member Richard Madsen, Member Paula Pachon, Member Mark Rivera, Member City Offices: (909)477-2760 RANCHO CUCAMONGA °`°`""`"`" COMMUNITY ft ARTS FOUNDATION COMMUNITY ` &RTSFOUNDATION BOARD OF DIRECTORS September 25, 2013 2 1. Pledge of Allegiance 2. AI Arguello Jim Harrington Taro Barag Jeremy Kahn Rosemarie Brown _ Rod LeMond _ Linda Bryan Richard Madsen _ Tina Chen _ Paula Pachon Thomas Galindo Mark Rivera Bryan Snyder 1. Welcome to newly appointed Board Member Rod LeMond - - - (brief reception to follow). 2. Presentation regarding the results of the Community-Wide - - - Recreation Needs Assessment. This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Board Member or member of the audience for discussion: 1. Approval of the Minutes of the Special Community & Arts Agenda pages Foundation Meeting held April 24, 2013; Special 1 - 16 Community & Arts Foundation Meeting held May 29, 2013 and Regular Community & Arts Foundation Meeting held June 12, 2013. 2. Receive and file Treasurer's Report for the months of July 17 - 26 and August 2013 and Fiscal Year End Report for 2012/13. RANCHO CUCAMONGA COMMUNITY ft ARTS FOUNDATION COMMUNITY &RTSFOUNDATION BOARD OF DIRECTORS September 25, 2013 3 This is the time for the Board Members to present oral reports on the Board Committees. No action will be taken or discussion held. 1. Golf Committee (Chair- Madsen) 2. Spring Events/Party Train Committee (Chair- Bryan) 3. Executive/Finance Committee (Chair—Harrington) 4. Board Development Committee(Committee Chair—Kahn) 5. Arts Giving Committee (Committee Chair- Galindo) 6. Annual Campaign Committee(Committee Chair—Snyder) The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Review and acceptance of the Major Gift Committee 2013/ 27 - 32 2014 Plan of Action. 2. Information on City's Investment Policy. 33 - 52 3. Update and recommendation regarding Restricted Funds of 53 - 54 the Community & Arts Foundation. 4. Update on the Fritz Coleman Benefit Performance 55- 61 scheduled for October 5, 2013, and Presentation of Foundation Awards. 5. Review of Committee assignments, appointment of Board 62 - 65 Members to various Committees and schedule of upcoming Foundation Board and Committee meetings. 6. Update and status on the Rancho Cucamonga Community 66- 67 & Arts Foundation Name Change. 7. Discussion of the re-alignment of terms of appointment to 68 - 69 the Community & Arts Foundation Board. 8. Status report of Foundation supported programs. . . . RANCHO CUCAMONGA connniuNir`v COMMUNITY & ARTS FOUNDATION ' &RTSFOUNDATION BOARD OF DIRECTORS September 25, 2013 4 This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Melissa Morales, Community & Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on September 22, 2013, seventy- two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. uod*°VIW RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE APRIL 24, 2013, SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community &Arts Foundation was held on Wednesday, April 24, 2013, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:07 p.m. by Chair Harrington followed by the Pledge of Allegiance. Present were: Board Members: Arguello, Barag, Brown, Bryan, Chen (arrived at 5:10 p.m.), Kahn, Madsen, Pachon, Rivera (arrived at 5:11 p.m.) and Harrington. Absent: Galindo and Snyder. Staff: Janice Reynolds, City Clerk; Lori Sassoon, Deputy City Manager; Nettie Nielsen, Community Services Director; Daniel Schneider, Community Services Supervisor; Susan Sluka-Kelly, Community Services Supervisor; Karen Silhanek, Management Analyst !; Heidi Gautschi, Office Specialist I and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. City Clerk Reynolds administered the Oaths of Office to newly appointed Board Members Paula Pachon and Mark Rivera 2. Analyst Silhanek introduced new Foundation Office Specialist I, Heidi Gautschi and Director Nielsen introduced Analyst Silhanek to the Board and explained her new role in overseeing the Foundation's financials. Chair Harrington recessed the meeting at 5:15 p.m. and reconvened at 5:25 p.m. in order to allow for a brief dinner and opportunity to welcome the new Members. The meeting reconvened with all Members present except Galindo and Snyder. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Special Community & Arts Foundation Meeting held January 23, 2013. 2. To receive and file Treasurer's Report for the months of January through March, 2013. Rancho Cucamonga April Community&Arts Foundation 1 MOTION: Moved by Vice Chair Bryan, seconded by Member Kahn, to approve the Consent Calendar, as submitted. Motion carried: 10-0-2 (Absent: Galindo and Snyder) F1.Chair Harrington moved forward the update on Victoria Neighborhood Parks and Landscaping Maintenance District (LMD2). He called on Director Nielsen who introduced Deputy City Manager Sassoon for her report. Manager Sassoon presented to the Board a slideshow presentation on the District, its purpose, services currently being provided by City staff and the budgetary issues facing the District which does not have the funds to continue to maintain the current level of services without eliminating or reducing landscaping along some of the parks, streets and paseos in the area. A fact sheet, as well as Community Feedback Survey, were distributed and the Members were requested to complete and return the survey, and to please get the word out to as many of those residing in the District as possible. Following Manager Sassoon's report, questions arose from the Members. These included whether the ballots are weighted; if the Oversight Committee is being formed only for LMD2; if all the Districts use the same contractors; why only LMD2 is being targeted; if the assessment will appear on the tax bill and if the anticipated increase, if approved by voters, will be the last one for a while. Manager Sassoon responded to their inquiries and confirmed that the ballots are weighted; the Oversight Committee is strictly for review of LMD2 operations; the District's utilizes both contract and City staff to maintain the areas and that at this point LMD2 is the first being targeted as it has been over 17 years since the last increase was implemented. She confirmed that the increase, estimated at approximately $40 per year, if approved through a ballot initiative would be the last one for a while. In conclusion, Manager Sassoon encouraged Members to communicate this information to affected residents they might know in the District. Members commended staff and noted that unlike the previous ballot measure, communication efforts concerning this proposed assessment increase has been a definite improvement. The update was then received and filed. E. BOARD REPORTS 1. Golf Tournament Committee—Committee Chair Madsen indicated the first meeting of the Committee would be in May. Consultant Wagner added that the format used for the tournaments over the last five years has been a good one. 2. Party Train Board/Chocolate and Wine Festival Committee— Committee Chair Bryan explained the Party Train Events and all Members were encouraged to host an event. Member Brown's upcoming Tea Party at Barbara's Tea House was announced. Member Kahn offered to have an outdoor fundraiser. Chair Harrington will again host a fundraiser at a Quakes game using the Skybox. Rancho Cucamonga - 2- April Community&Arts Foundation 2 The upcoming Chocolate and Wine Festival was addressed next. Committee Chair Bryan distributed a packet a tickets to each of the Members and indicated they should be sold for $55 per ticket. Questions were raised concerning who to give the ticket monies to and Chair Bryan said that Director Nielsen, Analyst Silhanek or Manager Palmer could be given the money for processing. A question was raised regarding whether tickets could be purchased via credit card and Consultant Wagner responded that he should be contacted if this is the case. Chair Bryan continued that an information table will be set-up at the event and asked that Board Members sign up for''/z hour shifts. She indicated that silent auction items are going well and asked that Members secure one or two items each. Consultant Wagner commended the efforts of Chair Bryan and that of the Committee and added that more progress has been made than at this same time last year. Questions from the Board arose concerning the event including sponsorship perks; food to be served; entertainment planned; if noise issues experienced last year have been addressed and if promotion materials are being created and will be distributed to the Board. Consultant Wagner clarified all of the questions asked. He explained that sponsorship benefits include VIP seating at the event and sign recognition; food to be served will be heavy appetizers and food samples from the restaurants competing in the best dessert and wine challenge; live entertainment will not be secured due to the request to shorten the event's length; the sound issue has been addressed and that marketing materials are being distributed to Members that evening. Chair Harrington stressed the need for auction items and Consultant Wagner added how important sale of tickets would be to the event's success as well. No other discussion was held. Member Arguello left the meeting at 6:35 p.m. and returned at 6:40 p.m. 3. Executive/Finance Committee— No meeting was held. 4. Board Development Committee — Committee Chair Kahn introduced the most recent additions to the Board (Chen, Pachon and Rivera) and each Member in turn gave self- introductions. Following their comments, Chair Kahn encouraged the Board to continue their efforts to seek out and recruit potential candidates. 5. Arts Giving Committee — Chair Harrington spoke of the Committee meeting held earlier and that 14 scholarship applications had been received. He indicated that five $500 scholarships will be awarded and that it is planned that the students will receive their scholarships at the special Board workshop in May. He added that the Foundation is also supporting the Art Association's annual show. 6. Annual Giving Campaign Committee - No meeting held. Rancho CucamongaApril Community &Arts Foundation 3 F. FOUNDATION BUSINESS 1. Update on Victoria Neighborhood Parks and Landscaping Maintenance District (LMD2) was held following the Consent Calendar. 2. Review of the proposed agenda for the Board's Workshop scheduled to be held May 29, 2013, was provided by Director Nielsen. She distributed and reviewed the proposed draft agenda to the Board. The schedule included review of financial goals, establishment of a fundraising plan; guest speaker Dr. Jonathan Yorba, Executive Director of The Community Foundation of Riverside and San Bernardino Counties; and establishing a programs and operations plan for the coming fiscal year. No additional input or changes were noted. 3. Update on the Community-wide Recreation Needs Assessment Project was provided by Supervisor Schneider. He explained the process undertaken for the project which is being led by Manager Palmer. He informed the Commission of various stakeholder and focus group meetings held with key staff, Members of the City Council, and various City Committees and Commissions and two community meetings where the general public were invited. He explained the next steps in the process to send out surveys to approximately 1,000 households and conduct phone surveys. In addition, he announced the launch of an on-line forum www.RCCommunitvldeas.com where public input is encouraged and includes a rewards incentive component. The project's schedule was reviewed which culminates in July with a joint meeting of the City Council, Park and Recreation Commission and public to hear the results of the Survey's findings. Informational materials were distributed and the Members were asked to please spread the word about the project. Chair Harrington noted that completion of the survey was quick and Members were encouraged to be a part of the process. The update was received and filed. 4. Chair Harrington called upon Director Nielsen concerning the discussion of hosting a 2013 Donor Recognition and Awards event. Director Nielsen referenced staffs April 24th report which included a brief history of past recognition events and challenges in getting a substantial turnout of donors to attend the event and costs incurred. She encouraged the Board to consider what individual and business they want to recognize this year; when they wish to host the event and ways in which to recognize their donors. She suggested the Board consider combining the event with the upcoming Fritz Coleman Benefit Performance. Members were asked to provide their comments and suggestions. Discussion ensued by Board. Some Members expressed support of the suggestion to host the event on the same evening as the Fritz Coleman fundraiser but concern was also expressed that the benefit concert might dilute the benefit performance if combined with another event. A consensus was reached that only awards should be presented and that monies normally spent for the event should be earmarked for Rancho Cucamonga - 4 - Ap7777fr Community&Arts Foundation 4 student scholarships instead. Director Nielsen added that that the proposed donors to be recognized would be considered by the Board at their June meeting. The following action was taken: MOTION: Moved by Member Kahn, seconded by Vice Chair Bryan, to cancel hosting a Donor Recognition and Awards Event for 2013. Motion carried: 10-0-2 (Absent: Galindo and Snyder). MOTION: Moved by Vice Chair Bryan, seconded by Member Kahn, to approve conducting the annual donor awards ceremony for 2013 in conjunction with the Fritz Coleman Benefit Performance. Motion carried: 10-0-2 (Absent: Galindo and Snyder) 5. Director Nielsen led the discussion regarding consideration of appointments to the various Board Subcommittees by distributing a chart of the current committees, meeting schedule and membership on the committees. Members than provided input and expressed their preference as to which committees they wish to participate in. Member Rivera was added to the Golf Tournament Committee and Member Pachon was added to the Spring Event and Board Development Committees. Member Chen as added to the Arts Giving Committee. No other discussion was held. 6. Discussion regarding the Foundation's scheduled fundraiser with Fritz Coleman on October 5, 2013, was brief. Director Nielsen informed Members that the fundraising event has been included in the 2013/14 Season Brochure and as the event gets closer, more details will be provided. 7. The status report on Foundation supported programs and activities was presented by Supervisor Sluka-Kelly. She spoke of recent support provided by the Foundation to the MainStreet Theatre production of Phantom Tollbooth and also offered two complimentary tickets to each of the Members to the upcoming Celtic Fire performance which was replacing the scheduled performance by Claddagh. Lastly, Supervisor Sluka-Kelly said plans for the Summer World Music Series were underway due to the Foundation's generous support. The update was received and filed. Member Chen left the meeting at 7:43 p.m. and returned at 7:46 p.m. 8. Director Nielsen addressed the Board concerning an update on plans for the Foundation's Progress Report for 2011-2013. She distributed and referenced the 2008-2010 report and indicated that decisions needed to be made on the types of statistics to be contained in the new report and whether format changes need to be made such as condensing the document which is used for a variety of purposes including grant applications and to potential donors and sponsors. She suggested creation of an ad hoc committee to work with Marketing Manager Palmer and asked Members to contact her if interested in participating. Chair Harrington and Member Rivera both offered to assist. No other discussion was held or action taken. Rancho Cucamonga - 5- April Community&Arts Foundation 5 9. The April through June Foundation Board and Subcommittee meeting schedule was referenced. No discussion was held or changes made to the schedule. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None K ADJOURNMENT MOTION: The Special Rancho Cucamonga Community & Arts Foundation Meeting was officially adjourned at 8:05 p.m. with all Members present except Members Galindo and Snyder. Respectfully submitted, Melissa Morales Senior Administrative Secretary Rancho Cucamonga - 6- April Community&Arts Foundation 6 u RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE MAY 29, 2013, SPECIAL MEETING A. CALL TO ORDER The special meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, May 29, 2013, at the Victoria Gardens Cultural Center—Celebration Hall, 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at by Chair Harrington at 9:10 a.m. followed by the Pledge of Allegiance. Present were: Board Members: Barag, Brown, Bryan, Chen (arrived at 12:45 a.m.), Galindo, Kahn (arrived at 10:30 a.m.), Madsen, Pachon, Snyder (arrived at 12:00 p.m.) and Harrington. Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community Services Marketing Manager; Daniel Schneider, Community Services Supervisor; Susan Sluka-Kelly, Community Services Supervisor; Michelle Baldwin, Community Services Coordinator and Melissa Morales, Senior Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. C. BUSINESS 1. The Annual Goal Setting Workshop of the Rancho Cucamonga Community & Arts Foundation Board of Directors was opened. Director Nielsen was called upon to facilitate the workshop and she began staffs presentation by reviewing the proposed schedule for the day. She indicated that morning discussions would focus on a two- year review of the Foundation's fundraising events, programming and operational budgets followed by establishment of a fundraising plan on fiscal year 2013/14 in the area of events. A special presentation would be provided by Dr. Jonathan Yorba, Executive Director of The Community Foundation of Riverside and San Bernardino Counties, followed by lunch and then more Board fundraising planning and establishment of a communications and outreach plan for 2013/14. The last portion of the meeting would be an overview of Board operations, reminders and a presentation of student scholarships. Director Nielsen provided a PowerPoint presentation of the last two years of the Board's fundraising events which included the major fundraisers-Chocolate and Wine Festivals and Annual Golf Tournament and small events - Party Train and Fritz Coleman Benefit performance. She also highlighted areas of giving by the Board including sponsorship of programs, World Music Series and Donor Recognition Event. Rancho Cucamonga May 29, 2rr Community&Arts Foundation 7 • Based on her report which indicated expenditures were exceeding revenues, Director Nielsen was asked approximately how long this has been the case. She responded by indicating that for at least the past four years, this has been the trend. Director Nielsen also informed the Board that she would be bringing forth a recommendation at their June meeting that quarterly reports would be provided to allow for an increased awareness of their financial standing. Suggestions were made that more strategic planning needs to be done in raising funds or adjustments made in the area of giving. Staff was also asked to consider charging an administrative fee to the various affiliate organizations to help offset the costs for staff to administer their accounts which consumes a significant amount of staff time. The matter of whether to charge the affiliates will be placed on a future agenda for further discussion. The next item on the agenda was Part I of the establishment of a Board Fundraising Plan with a focus on reviewing the current fundraising events, set criteria for evaluating success, set fundraising goals and establish the subcommittees and their membership. Director Nielsen distributed a form entitled "Criteria for Evaluating Success" for the Chocolate and Wine Festival, Golf Tournament and Fritz Coleman Fundraisers. Each of the forms included quantitative measures in areas including net dollars raised, sponsorships, attendance, etc. with the budget goal and "deemed successful" line to be determined by the Board. Committee Chair Bryan gave a brief update on the status of the upcoming Festival. Director Nielsen indicated that post- event, it needs to be evaluated in areas including the time scheduled and location held and fixed expenses. Brief discussion ensued concerning the efforts of the consultant, incentives and goals. A suggestion was also made to determine whether this is the right event for the Board to host. The Fritz Coleman Benefit Performance was addressed next and its goal to raise $8,000. Director Nielsen recommended the formation of an ad hoc committee to assist in coordinating the event logistics. Finally the Golf Tournament was discussed and its current goal to raise $35,000. Comments were made of the need to continue to have an auction at the event if the right items are secured. A comment was also made to consider contracting with another consultant in future years. Member Galindo left the meeting at 10:45 and Chair Harrington recessed the meeting at 10:50 a.m. The meeting was reconvened at 11:10 a.m. with all Members present except Members Arguello, Chen, Rivera and Kahn who returned at 11:45 a.m. Following the break, Dr. Johnathan Yorba, Executive Director of The Community Foundation of Riverside and San Bernardino Counties was introduced. He began his presentation by first providing a brief history of his Foundation. He then went on to stress the importance of Members being passionate both as individuals and as part of the Board. He continued by explaining the differences in staffs role vs. the Board's. Each of the Board Members expressed their areas of interest some of which were arts related and others more community-wide. He suggested that potential candidates need to have a clear understanding that fundraising will be a requirement to serve on Rancho Cucamonga May 2 = Community&Arts Foundation 8 the Board and that every Member needs to be involved. He added that funders today want to help build on organizations that are strong rather than to "save" them. Dr. Yorba continued his presentation by stressing the need to cultivate and know your donors and importance of keeping donor relationships current. He continued by pointing out the necessity to build greater awareness in the community and to carry the Foundation's brand. He concluded by stated that sustainability should be the first priority and to focus on what gets the most"bang for your buck" and intelligence equity vs. sweat equity. Dr. Yorba was presented with a small token of appreciation for taking the time to address the Board and thanked by all for his input. Chair Harrington recessed the Meeting at 12:15 p.m. for the lunch break. The meeting reconvened at 1:10 p.m. with all Members present except Arguello and Rivera. Board fundraising plan Part 2 was started by introduction of Community Services Coordinator Baldwin. Coordinator Baldwin referenced the "Fund Development Tracking Worksheet" provided to the Board which listed the funding organization, area of interest grant submittal deadlines, staff assigned, requested funding and status. Director Nielsen explained where Board Members assistance is needed and it was noted that Bank of America has a Board Capacity Grant which awards three hours of consulting time. Director Nielsen indicated this would be addressed in June. A suggestion was also made to train a small number of the Board Members who could then in turn assist in training their fellow Members. The need to prioritize the funding being applied for was also suggested and Director Nielsen replied that the first priority is to cover the operating and giving expenses. The Board concurred with forming a committee to be trained for asks. Chair Harrington and Member Pachon offered to be part of the Committee. Member Madsen left the meeting at 2:00 p.m. and returned at 2:05 p.m. Manager Palmer distributed the 2008/10 Foundation Program Report and recommended formation of an ad hoc committee to assist with the 2011/13 Report. Members Barag and Pachon offered to sit on the committee and discussion was also held concerning the Foundation having an information table at performance and events they sponsor. Board exercises took place concerning the top three current outreach tools and new ideas for outreach. Manager Palmer underscored the importance for a web presence and Member Kahn offered his assistance on any web or Facebook pages. A suggestion was given to appoint someone from the high school drama department to be on the Board and have those schools whose students receive scholarships to make announcements of Foundation sponsored events. The last portion of the meeting, prior to the awarding of scholarships, was an overview of Board operations including the role of staff and officers of the Board. A comment was made that the Board should have access to the tax returns and that in other Board's the organization's CPA provides an annual report to the Members. Rancho Cucamonga - 3- May 29, 2013� Community&Arts Foundation 9 The Board recessed at 2:45 p.m. and reconvened at 3:05 p.m. with all Members present except Arguello, Madsen and Rivera. Director Nielsen concluded by emphasizing that more monies have been committed to being spent than to being fundraised. The need to close this gap is critical to the Board's success. Party train events were highlighted and Director Nielsen closed the workshop by thanking the Board for all of their hard work and efforts. She reminded that their next meeting is scheduled for June 121h and would include adoption of the fiscal year budget and subcommittee appointments. She added that Rod LeMond is a new potential candidate that she will be meeting with on Friday concerning his interest in serving on the Board. D. ADJOURNMENT The Special Rancho Cucamonga Community&Arts Foundation Meeting was officially adjourned at 3:30 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Rancho Cucamonga - 4 - May 29, 2013 Community&Arts Foundation 10 .L&'01wel RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE JUNE 12, 2013, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, June 12, 2013, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:10 by Chair Harrington followed by the Pledge of Allegiance. Present were: Board Members: Arguello, Brown (arrival 5:45 p.m.), Chen, Galindo, Kahn, Pachon, Rivera, Snyder and Harrington. Absent: Barag, Bryan and Madsen. Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community Services Marketing Manager; Daniel Schneider, Community Services Supervisor; Susan Sluka- Kelly, Community Services Supervisor; Karen Silhanek, Management Analyst I; Heidi Gautschi, Office Specialist I and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. An update on pending City Council action regarding recommendation of appointments to the Community & Arts Foundation Board of Directors was provided by Director Nielsen. She informed the Board that the City Council's June 19th agenda included an item for consideration to re-appoint Chair Harrington and to appoint Rod LeMond to the Board. Chair Harrington recessed the meeting at 5:13 p.m. for a brief dinner. The meeting reconvened at 5:25 p.m. with all Members present except Barag, Brown, Bryan and Madsen. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. Request to approve the Minutes of the Special Community & Arts Foundation Meetings held April 24 and May 29, 2013. 2. Request to receive and file Treasurer's Report for the months of April and May 2013. Rancho Cucamonga June 12, 2017 Community &Arts Foundation 11 Director Nielsen requested that Item F.1. be pulled and indicated the Minutes would be provided to their Board at their next regular meeting. A few questions were raised concerning Treasurer's Report's new format, donations received for the banner program and charges to First Bankcard. Manager Palmer responded concerning the military banner donations and noted the on-going efforts of the Creed Family and other Gold Star Families to raise monies for the banner program an affiliate of the Foundation. Specialist Gautschi responded concerning the new format which is through Quickbooks reporting and clarified the charges to First Bankcard. MOTION: Moved by Secretary/Treasurer Snyder, seconded by Member Galindo, to approve Item D.2. of the Consent Calendar, as submitted, and to continue Item D.1. as requested. Motion carried: 6-0-4 (Absent: Barag, Brown, Bryan and Madsen) E. BOARD REPORTS 1. Golf Tournament Committee — Director Nielsen informed Members that the Committee would be meeting on June 17th, 3:30 p.m., at City Hall. Consultant Wagner added that Burrtec will be a sponsor again this year and that efforts will be made to increase the sponsorship amount. 2. Party Train Board/Chocolate & Wine Festival Committee— Director Nielsen reminded Members of the June 22"d Fundraising Tea Party being hosted by Member Brown. Chair Harrington also reminded Members that he will again be hosting a Quakes game fundraiser in August and that tickets are $40. 3. Executive/Finance Committee— No meeting held. 4. Board Development Committee — Committee Chair Kahn reiterated the pending appointment of Rod LeMond. Board Chair Harrington added that Rick Platner has expressed in interested in possibly joining the Board. 5. Arts Giving Committee — Committee Chair Galindo spoke of his attendance, along with Member Kahn's, at a recent high school function where they presented scholarship awards to students on behalf of the Foundation. F. FOUNDATION BUSINESS 1. The Election of Officers for the positions of Chair, Vice Chair and Secretary/Treasurer was opened. Election of Chair was considered first. Member Galindo nominated Member Harrington. Being no further nominations, the nominations were closed. A motion was then made as follows: MOTION: Moved by Member Galindo, seconded by Member Pachon, to appoint Jim Harrington to serve a one-year term as Chair of the Community & Arts Foundation. Motion carried: 6-0-4 (Absent: Bara , Brown, Bryan and Madsen) Rancho Cucamonga June 122 Community&Arts Foundation 12 The seat of Vice Chair was opened next for nominations. Chair Harrington nominated Member Bryan. Being no other nominations, the nominations were closed. The following motion was presented: MOTION: Moved by Member Galindo, seconded by Member Kahn, to appoint Linda Bryan, to serve a one-year term as Vice Chair of the Community & Arts Foundation. Motion carried: 6-0-4 (Absent: Barag, Brown, Bryan and Madsen) The seat of Secretaryffreasurer was opened next for nominations. Member Galindo nominated Member Snyder. Being no other nominations, the nominations were closed. The following motion was presented: MOTION: Moved by Member Galindo, seconded by Member Pachon, to appoint Bryan Snyder, to serve a one-year term as Se cretary/Treasurer of the Community & Arts Foundation. Motion carried: 6-0-4 (Absent : Barag, Brown, Bryan and Madsen) 2. Preliminary financial reports of the Chocolate and Wine Festival held June 8, 2013, was opened by Chair Harrington. He informed the Board that the Festival Committee would be meeting on June 25th for a de-brief and recap of the event. He indicated that discussion this evening would be limited in light of pending information yet to be received and in the absence of Vice Chair Bryan who served as Committee Chair. Consultant Wagner distributed a profit and loss chart and spoke of logistical problems experienced which he said were behind the scenes and went unnoticed by the event's guests. He added that he had received positive comments from some of the attendees. Board discussion ensued. Questions were asked concerning the statistics for the event held in 2012 and comparisons with this year's event. Comments were made concerning issues experienced with the silent auction, which was the responsibility of the consultant, and that both sponsorships and auction items failed to meet goals set. A question was raised whether the left over auctions items would be used for the upcoming golf tournament and if an itemized list will be provided of the items. Consultant Wagner confirmed that they would be available and clarified that there were some separate consignment items at the silent auction and those items would be returned without any charge to the Foundation. He also attributed losses to the raffle sales which did not meet goals set. Director Nielsen reiterated that a reconciliation and audit will take place that would be discussed at the June 251h Committee meeting and then passed on to the full Board. 3. Chair Harrington called on Director Nielsen for a recap of key points from the 2013 Annual Goal Setting Workshop held May 29, 2013. She referenced staffs report dated June 12th, which entailed a summary of the discussions and actions which took lace at the special meeting. Actions included acceptance of a proposed schedule Rancho Cucamonga - 3- June 1Z 2013' Community &Arts Foundation 13 for issuing quarterly financial reports in October, January, April and July. In addition fundraising goals were established which involved the golf tournament, party train and Fritz Coleman benefit performance. She continued that the workshop also included a review by Coordinator Baldwin of grants pursued and other fund development efforts. She added that outreach and communication efforts discussions were facilitated by Manager Palmer and that a newly created Marketing and Outreach Committee is being formed. Director Nielsen noted that the meeting concluded with the awarding of various scholarships to students many who were present to accept their awards. In conclusion, she emphasized that the Board began the important first steps in the process of addressing the fact that based on the Board's spending and giving, that fundraising is not keeping pace and changes need to be made. She noted that Dr. Jonathan Yorba, Executive Director of The Community Foundation of Riverside and San Bernardino Counties' presentation to the Board was important as it underscored the need for the Board to focus on fundraising strategies and higher level functions. The Board's comments and input were then called for. Chair Harrington began the discussion by commending staff for coordinating the workshop and he expressed support of the workshop's purpose and usefulness. He thanked Members for their presence and participation at the special meeting. He also stressed the need to double anticipated money to be raised at the Golf Tournament in light of the losses from the Chocolate and Wine event. Director Nielsen noted how hard the Committee, especially Committee Chair Bryan, worked to make the event a successful endeavor. A question was asked concerning what Dr. Yorba thought of the Foundation's mission and Director Nielsen responded that he felt it was adequate. A comment was also made to continue to improve the use of visual aids to better communicate the Foundation's efforts and beneficiaries. The update was then received and filed. 4. Director Nielsen was called on regarding consideration of the request for approval of the Foundation's Fiscal Year 2013/14 Budgets. She referenced the proposed budgets provided to the Members that evening and went line item by line item through all projected revenues and expenditures for the coming fiscal year. Manager Palmer went into further detail concerning the Marketing and Outreach section of the budget and explained her proposed $1,000 expenditure for a video profile which could have multiple uses including giving the Board an opportunity to communicate their mission .and efforts. Discussion by the Board ensued. Concern was expressed by a number of Members in approving a budget that has a shortfall. Other comments were made that a renewed focus needs to be on increasing revenues to offset the expenditures and build the endowment. The need for a successful Golf Tournament was also stressed and the Board discussed the benefits and detriments of having multiple large fundraisers. Secretary/Treasurer Snyder left the meeting at 6:55 p.m. and retuned at 6:57pm Rancho Cucamonga - 4 - June 12, 207 Community&Arts Foundation 14 As the Board reviewed each of the line items suggestions were given on proposed cuts and additions. Reductions included cutting the administration costs for insurance and travel and meetings at $500 each and a $2,000 reduction in the Board Development and Training line item. Increases were proposed in the areas of tickets for underserved students and families to $5,000 and courtyard programs to $1,000. In addition, Member Galindo stated for the record that the Foundation cannot continue to have a deficit. Following their discussion and proposed modifications, the following motion was presented: MOTION: Moved by Member Kahn, seconded by Member Brown, to adopt the proposed Foundation Budget for Fiscal Year, 2013/14, as amended. Motion carried: 7-0-3 (Absent: Barag, Bryan and Madsen) 5. Director Nielsen was called on to provide staffs report concerning selection of award recipients to be recognized at the Foundation's Annual Recognition Event to be held October 5, 2013, in conjunction with the Fritz Coleman Benefit Performance. She reviewed previous award recipients and asked for Members to provide their suggestions for this year's awards. Suggestions were given to nominate either former Member Buquet and Cohen for the individual award and U.S. Bank or Vavrinek, Trine & Day Co. LLP for the outstanding business of the year. Following their discussion the following action was taken: MOTION: Moved by Member Kahn, seconded by Member Galindo, to approve that the 2013 Foundation Donor Award Recipient for Business of the Year be awarded to Vavrinek, Trine & Day Co, LLP. Motion carried: 7-0-3 (Absent: Barag, Bryan and Madsen. MOTION: Moved by Member Kahn, seconded by Member Galindo, to approve that the 2013 Foundation Donor Award Recipient for Individual of the Year be awarded to Chuck Buquet. Motion carried: 7-0-3 (Absent: Barag, Bryan and Madsen. Member Galindo left the meeting at 7:15 p.m. and returned at 7:18 p.m. 6. The status report of Foundation supported programs and activities was given by Supervisor Sluka-Kelly. She spoke of the upcoming Foundation sponsored summer productions including Seussical the Musical and the World Music Series held in the Bank of America Courtyard. She encouraged Members to sign up to work the information table. A request was made to email Members the sign-up sheet to give them an opportunity to first check their schedules. No other discussion was held and the update was received and filed. Rancho Cucamonga - 5- June Community &Arts Foundation 15 7. Consideration of appointments of Foundation Members to the various Foundation Committees and Review of the Foundation's Board and Committee meeting schedule for Fiscal Year 2013/14 was opened for discussion. Director Nielsen referenced an organizational chart provided to the Foundation which listed the various fundraising and operations subcommittees, staff liaisons and their areas of responsibility. A revised meeting schedule was also provided for the Board's review. Revisions to the schedule included moving the Board's regular meetings to September, December, March and June and the Executive Board to August, November February and May with quarterly financial reports in mid-October, January, April and July. Discussion was held concerning the proposed new dates, and Members provided their input concerning the challenges with having meetings in March due to work obligations. Discussion was also held concerning hosting an annual workshop of the Board and the best time of year to do so. A consensus was reached that a workshop should be conducted prior to adoption of the budget but after April 151h. Staff was asked to finalize the meeting calendar and provide to the Board when complete. Members also expressed which Committees they wish to serve on and staff will also provide an updated listing of committees as well. Member Kahn left the meeting at 7:40 p.m. and returned at 7:45 p.m. Member Arguello left the meeting at 7:45 p.m. and did not return. 8. Review of the Foundation's Board and Committee meeting schedule for Fiscal Year 2013/14 was held with Item F.7. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None H. ADJOURNMENT The Regular Rancho Cucamonga Community & Arts Foundation Meeting was officially adjourned. The Meeting adjourned at 7:48 p.m. with all Members present except Arguello, Barag, Bryan and Madsen. Respectfully submitted, Melissa Morales Senior Administrative Secretary Rancho Cucamonga - 6- June 12, 2013 Community&Arts Foundation 16 Rancho Cucamonga Community & Arts Foundation Operating Budget-July 1, 2013 through June 30, 2014 Updated through August 31,2013 evenue n • PAo hF,' •i . Ly _ <+Ctt1.93" t!1tloii� 4ee�31 K $ 3,230 ._$ _ 700 $ _ �:_$ _ _T$ 3 undraising Activities&Events _ • $ __159,640 _ _$ ,930_0__ Golf Tournament/October 2013) 5 134,440 $ ! : Fritz Coleman Performance(Oct 1013)' S - 8,500 Annual Campaign� 5 - 5 ! • I PAL Campaign $ 2 2,700 $ 0 . $ 20 - _ _ _ _ 5 I I ' - Chocolate& Wine Festival $ - 1,040 Party Train Events(1013/14)j 5 2,000 $ 1,920 $__ 580 ! Molar Gift Campaign $ 10,000 Other $ 2,000 5-250 T (g ur ', r'. •! & : »3E 5. r1 . 5 " 5;,. 7qG ..i S� `S(,i(penditures I-5 . _*4WI .r5Yo� -:9Q1��.:grit �'Si�' .,S L,AcWt dministration - $ 30,880 $ 2,398 197 $ --- ------- L _ $ - $ i $ _ 2.595 _Personnel 1 $ _20,000 ; 5 2,151 Office Supplies $ 800 $ 83 Financial Compliance $ 3,800 -- - - $ - --�---- ---- ---- -- - P $ - $ 105 , I __ Insurance 3,000 ! $ ----- ----- -- Travel&Meetings $ 2,000 $__ 164 Printing&Distribution $ 1,280 15 I $ 93 tarketing&Community Outreach $ 7,910 $ - $ 318 $ - $ -�$ $ 3181 p ----- 2010-313 Foundation Re ort 5 3,650 $ _� _ Foundation Brochure $ 1,200 Website Hosting/Maintenance 1$ 300 $ - _- Foundation Constant Contact $ 1,260 $ - ! -- Miscellaneous Marketing Exp $ 500 $ - j 5 318 _ Video Profile $ 1,000 I $ - l Board Development&7rainin91 $ 2,500 $ - j $ 60 $ - $ _' $ - $ - $ 60� Donor Development&Retention $ _ 2,200 �$ 13 I $ - $ - $ - $ --i $ $ 13_!, Donor Recognition Event i$ - > - ^� 1 Donor Awards $ 1,200 $ - DonorPlaques/Bricks $ 1,000 $ 131 u_ndraising Activities&Events $ 74,950 $ 7,070 $ - $ _ - $ - $ $ I- 7,670 1 Golf Tournament $ 74,45015 2,500�-� -{ Chocolate& Wine Festival i $ - $ 4,570 Fritz Coleman Performance(Oct 70131 $ 500 $ PAL Campaign 5 - $ -_ ity Programs_ _ $ 62,500 $ - $ - $ - $ .Iy $ $ - -_ Lewis Family Playhouse $ 10,000 $ - _-� -_- � I RC Community Theatre/BATG $ 15,000 $ :i World Music Series(3 Shows) 5 10,500 $_ J Tickets for Underserved Students/Families $ - I --- ---1--- ------ Foundation Family Wknds/Flex Pack MSTC $ 20,000 $ - _ MainStreet Theatre Company_r 5,000 $ � ___ ___ ! ___ I Block Box Productions $ 2,000 ' $ T ~i - }----t---- -__---_{__-_-_i ommunity Programs _�$ _9,500 _$__1,448 '__$ - 15 _ $ - $ - I $ - � $_ 1_,448 ! Courtyard Program(Community Groups)I $ - $ N S Per/arming Arts Program Support I $ 2,000 Student Scholarship Program Ls 2,500 j $ September Art Association Art Show rs 5,000 ! $ 1,448 r ransfer tof(from)Endowment Fund $ (30,800) $ Page 1 of 1 17 Rancho Cucamonga Community & Arts Foundation Operating Budget July 1, 2013 through June 30, 2014 Updated through August 31,2013 Revenue Aescri Fion Projected,' , 'Jul' 1-31 Aug1-31 Sept 1-30 Oct 131 Nov 1.30 Dec 1-31 , Actual Grant Support $ 98,000 $ 30,000 $ 1,500 $ - $ - I $ - $ - 1 $ 31,500 Bank of America Foundation $ 25,000 $ - Kohl's Cares ALA $ 13,000 $ - $ 1,500 Macy's District Grant $ 5,000 $ - Ralph Lewis Properties $ - $Target Foundation $ 30,000 $ 30,000 US Bancorp Foundation $ 25,000 $ - irotai Revenue $ . 99.000 1-$"'.30;00D $ .1,500 $: $>.: $ 33 500 Expenditures Oescri tion Pro ectad Ju '131 Au 131 Sept] 30 Oct 1-31 Nov 1-30 Dec 1-31 Actual Grant Supported Giving $ 97,500 $ 1,500 $ 1,500 $ - $ - $ $ - $ 3,000 Bank of America Foundation Bank of America Sponsorship Kohl's Cares AIA $ 1,500 $ 1,500 Macy's District Grant Target Foundation US Bancorp Foundation Lewis Family Playhouse $ 33,5001 $ - MoinStreetTheatreCompany $ 43,000 $ - RanchoCucamongaCommunityTheatre $ 4,000 $ - Rancho Cucamonga Community Services 1 $ 17,000 $ - $ - Total-Expenditure s $ 97,500 '$ ` x1.500 f$ I600 $ $ $ [ J13'000 Transfer to/(from)Endowment Fund $ 500 $ rr $ $ 28,500 18 09/10!13 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 • LAW Account, Period Ending 0910N2013 Aug 31,2013 Beginning Balance 2,970,318.37 Cleared Balance 2,970,318.37 Register Balance as of 09/04/2013 2,970,318.37 Ending Balance 2,970,318.37 19 10:41 AM Rancho Cucamonga Community & Arts Foundation 09/10/13 Reconciliation Summary 1010 • PAL Checking Account, Period Ending 08/30/2013 Aug 30, 13 Beginning Balance 89,093.61 Cleared Transactions Checks and Payments-14 items -6,258.55 Deposits and Credits.9 items 6,354.74 Total Cleared Transactions 96.19 Cleared Balance 89,189.80 Uncleared Transactions Checks and Payments-30 items -60,315.87 Deposits and Credits-14 items 36,471.29 Total Uncleared Transactions -23,844.58 Register Balance as of 08/30/2013 65,345.22 New Transactions Checks and Payments-2 Items -2,519.16 Deposits and Credits-5 Items 8,475.00 Total New Transactions 5,955.84 Ending Balance 71,301.06 20 PAGE LEFT BLANK INTENTIONALLY 21 09/19/13 Rancho Cucamonga Community & Arts Foundation Cash Basis Profit & Loss by Class Operating & Fundraising Events -As of June 30, 2013 Fiscal Year 12 / 13 -Year End Report 2012 2013 Chocolate& Chocolate& Operating/ Wine 2012 Golf Wine 2013 Golf Program - Admin Festival Tourney Festival Tourney Other Total Income 3010- Donations 2,582.00 0.00 0.00 0.00 0.00 7,968.16 10,550.16 3020•Event Income 4,700.00 -2,750.00 85,943.09 39,170.93 0.00 3,600.00 130,664.02 3999 • Misc Income 2,667.64 0.00 901.00 0.02 0.00 -2,568.14 1,000.52 Total Income 9,949.64 -2,750.0086,844.09 39,170.95 0.00 9,000.02 142,214.70 Expense 5010 • Donor Expenses 372.00 0.00 0.00 0.00 0.00 0.00 372.00 5018-Giving Activities I Sponsorship 500.00 0.00 0.00 0.00 0.00 64,475.00 64,975.00 5020-Event Expense 5,393.25 1,535.90 61,416.78 69,433.73 8,500.00 4,201.35 150,481.01 5030•Board Development 96.98 0.00 0.00 0.00 0.00 50.46 147.44 5050• Board Conferences/Meetings 0.00 0.00 0.00 0.00 0.00 -1,194.59 -1,194.59 5070 • RCCAAF Office Supplies 0.00 0.00 0.00 0.00 0.00 446.13 446.13 5080•RCCAAF Printing& Design 1,556.64 0.00 0.00 0.00 0.00 412.64 1,969.28 5120 • RCCAAF Marketing 70.00 0.00 0.00 0.00 0.00 2,141.31 2,211.31 5130- RCCAAF Insurance 1,836.00 0.00 0.00 0.00 0.00 0.00 1,836.00 5140•Taxes 0.00 0.00 0.00 0.00 0.00 2,746.00 2,746.00 5150• Bank Charges 64.05 0.00 0.00 0.00 0.00 88.11 152.16 5999•Misc Expense 0.00 0.00 0.00 0.00 0.00 6,507.62 6,507.62 Total Expense 9,888.92 735.90 61,416.78 69,433.73 8,500.00 79,874.03 230,649.36 Net Income 60.72 4,285.90 25,427.31 -30,262.78 -8,500.00 -70,874.01 -88,434.66 22 C3 psh Basis Rancho Cucamonga Community & Arts Foundation sh Profit & Loss by Class Fundraising Events -All Transactions Fiscal Year 12 / 13 Year End Report 2013 Chocolate& 2012 Golf Tourney 2013 Tea Party Wine Festival TOTAL Income 3020•Event Income 85,943.09 1,920.00 51,210.93 139,074.02 3999• Misc Income 901.00 0,00 0.02 901.02 Total Income 86,844.09 1,920.00 51,210.95 139,975.04 Expense 5020•Event Expense 68,916.78 0.00 74,003.29 142,920.07 Total Expense 68,916.78 0.00 74,003.29 142,920.07 17,927.31 1,920.00 -22,792.34 -2,945.03 This report shows event totals. Some of the event trasactions occurred outside of the 2012 2013 Fiscal Year. 23 8:32 AM Q7/16/13 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1030 LAW Account, Period Ending 06/30/2013 Jun 30,13 Beginning Balance 2,968,515.89 Cleared Transactions Deposits and Credits-1 Item 1,802.48 Total Cleared Transactions 1,802.48 Cleared Balance 2,970,318.37 Register Balance as of 06/05/2013 2,970,318.37 Ending Balance 2,970,318.37 24 0.711113 Rancho Cucamonga Community & Arts Foundation Reconciliation Summary 1010 • PAL Checking Account, Period Ending 06/30/2013 Jun 30, 13 Beginning Balance 123,040.42 Cleared Transactions Checks and Payments-32 items -82,099.92 Deposits and Credits-48 items 48,153.11 Total Cleared Transactions -33,946.81 Cleared Balance 89,093.61 Uncleared Transactions Checks and Payments-18 items -48,853.39 Deposits and Credits-2 items 385.00 Total Uncleared Transactions -48,468.39 Register Balance as of 06/30/2013 40,625.22 New Transactions Checks and Payments.7 items -10,159.85 Deposits and Credits-7 items 33,971.29 Total New Transactions 23,811.44 Ending Balance 64,436.66 25 09/05/13Rancho Cucamonga Community & Arts Foundation CaenshBasis a Profit & Loss by Class Affiliates - History As of June 30, 2013 Arm Animal Forces Pac Elec Senior Freedom RCHS Center Banner Trail Center Courtyard Tennis TOTAL Income 3010 •Donations 0.00 300.00 23,000.00 9,500.00 54,759.64 2,700.00 90,259.64 3015•Affiliate Donations 245,707.92 1,877.23 0.00 14,686.20 133,049.77 0.00 395,321.12 3020 - Event Income 5,077.22 0.00 0.00 11,245.00 0.00 0.00 16,322.22 3990- Fund Transfer Income 122,062.27 190.00 25,035.00 19,561.33 0.00 0.00 166,848.60 Total Income 372,847.41 2,367.23 .48,035.00 54,992.53 187,809.41 2,700.00 668,751.58 Expense 5010 • Donor Expenses 0.00 0.00 0.00 988.85 10,221.42 0.00 11,210.27 5015•Affiliate Disbursements 127,171.70 1,919.73 40,050.00 39,592.33 101,767.50 2,640.00 313,141.26 5016-Giving Activities I Sponsorship 0.00 0.00 0.00 150.00 0.00 0.00 150.00 5020• Event Expense 0.00 0.00 0.00 8,069.60 0.00 0.00 8,069.60 5150• Bank Charges 120.00 0.00 0.00 10.00 0.00 0.00 130.00 Total Expense 127,291.70 1,919.73 40,050.00 48,810.78 111,988.92 2,640.00 332,701.13 Net Income 245,555.71 447.50 7,985.00 6,181.75 75,820.49 60.00 336,050.45 26 STAFF REPORT - CU\f,1[UNITY SERVICES DEPARTMENT RANCHO Date: September 25, 2013 C,UCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director By: Francie Palmer, CSD Marketing Manager W Subject: REVIEW AND ACCEPTANCE OF THE MAJOR GIFT COMMITTEE 2013/2014 PLAN OF ACTION RECOMMENDATION Staff recommends, after discussion and review, the Board approve the Major Gift Committee 2013/2014 Plan of Action and allocate $1,000 for collateral materials and expenses related to implementation of the Plan. BACKGROUND At the June, 2013 Rancho Cucamonga Community & Arts Foundation Board Meeting, Board Members Pachon and Rivera, along with Chair Harrington volunteered to be a part of the newly formed Major Gift Committee with a focus on major donors and potentially creating a major giving campaign effort. In July, Director Nielsen, Chair Harrington and staff met with a consultant provided by a grant from the Community Foundation of Riverside County. He provided key insights and ideas for the Board regarding major gifts and re-engaging major donors. Since that time, the Committee has met on several occasions incorporating suggestions and establishing goals in a Major Gift Committee 2013/2014 Plan of Action that includes a Committee Statement and timeline for the remainder of the fiscal year. Chair Harrington will provide an oral update to the Board regarding Committee at the September 25, 2013 regularly scheduled meeting. In developing the Plan of Action, a need for survey materials, return postage expense, etc. has been determined. The Committee requests the allocation of $1,000.for Fiscal Year 13/14 to assist with these expenses. Respectfully submitted, l�(cff-Ic, I vi cq�>� Nettie Nielsen Community Services Director Attachment: MaiorGift ( nmmittaa ?nlv,)nln Dl ,., A.a:-- 27 RANCHO CUCAMONGA COMMUNITY �RTSFOUNDATION RCCAAF Major Gift Program Committee Plan of Action Fiscal Year 2013/2014 Major Gift Program Committee Jim Harrington, Chair Openings: Paula Pachon, Member 2 Additional Board Members Mark Rivera, Member 3 Community Members Francie Palmer, Staff Liaison Michelle Baldwin, City Staff Meeting Schedule: 2"d Wednesday of each month at 10:30 a.m. (No meeting in January 2014) Major Gift Committee Statement: The Rancho Cucamonga Community & Arts Foundation generously supports arts programming at the Lewis Family Playhouse at the Victoria Gardens Cultural Center. Traditionally the Foundation is able to do this by hosting multiple fundraisers throughout the year, partnering with local and regional individuals and organizations, and securing grant funding from public and private entities. Supported programming includes MainStreet Theatre Company, Rancho Cucamonga Community Theatre and Blackbox production and the World Music Series. The Foundation also supports the Play Partners Program and Foundation Family Weekends for MainStreet Theatre Company productions, increasing access to the performing arts for school-age audiences and low- income families. The Rancho Cucamonga Community & Arts Foundation, along with its funding partners, provides opportunities for children to experience live, professional theatre (many for the first time) and provides for opportunities for the community to experience cultural diverse music offerings with the free World Music Series in the Courtyard. Culture and performing arts shape the community and our future. Think back to when you first experienced live, professional theatre — the joy, the wonder, the magic of the stage and story. The Promoting Arts & Literacy (PAL) campaign that raised funds for the building of the Playhouse was hugely successful and also provided a small endowment that has helped the Foundation grow programs at the Playhouse and beyond. The ultimate goal for the Foundation is to build this endowment to a size that will provide a self-sustaining stream of funds that will support all current programming well into the future. This one- time major gift campaign will increase the awareness of the RCCAF's role in the community and will result in more than $1 million in endowment growth. 28 Current Funding Breakdown Foundation, G rant Sponsorship Suppo i!y of Rancho Support from Ticket Sales PW Timeline July / August, 2013 Meeting with Ron Wolff, Consultant provided by grant from The Community Foundation of Riverside & San Bernardino Counties, to discuss fundraising improvement goals, review Major Gift Program attributes and identify a plan of action. Major Gift Program Committee Meeting • Review fundraising goals • Discuss Feasibility Study • Development of Plan of Action September/October 2013 Pilot Testing of Survey Interviews (3-5 specially selected donors) (Sample Survey Questions Attached) Finalize and launch Donor Outreach Survey (3 surveys) (feasibility study) • Key PAL and Large Donors — two on one interviews • Lewis Family Playhouse Patron Surveys (inserted in Playbills) • General Community Survey General questions regarding giving, engagement with the Foundation and how we could connect with them more effectively. Work with Marketing & Outreach Committee on collateral materials needed; provide information for Annual Report from Major Gift committee. Identify Donor Prospects to Steward and potentially include in Survey Interviews November 2013 Donor Outreach Surveys Concluded • Data collection and analysis will be done December 2013 Report on Donor Outreach Surveys Compiled for presentation at January Board Meeting. January 22, 2014 RCCAAF Board Meeting • Presentation of Data from Donor Outreach Survey Effort & Next Steps • Major Gift Program Committee will provide an update February 2014 Identify Action Items and Goals based on Information received. March 2014 Create Major Gift Campaign Plan April 23, 2014 RCCAAF Board Meeting • Presentation of Major Gift Campaign Plan 29 Major Gift Committee Donor Survey Two-on-One Conversation Interviewer(s): Interviewee: Background of the Interviewee ❑ Foundation Board/Staff ❑ City Council ❑ City Hall Staff ❑ Committee ❑ Corporation ❑ Financial Institution ❑ Local Business ❑ Service Club ❑ Foundation ❑ Individual ❑ Government—other ❑ Other SECTION I What are some of the guiding principles that you use to make your philanthropic decisions? How does the Rancho Cucamonga Community &Arts Foundation mission and scope of service fit with your giving beliefs? What was your initial motivation to provide a major gift to the Foundation? SECTION II What do you expect from the charitable organizations which you/your family/your company support? To what extent are we meeting your giving expectations? ❑ VERY SATISFIED ❑ SATISFIED ❑ NEUTRAL/UNSURE ❑ DISSATISFIED ❑ VERY DISSATISFIED 30 If it is determined that we are not meeting the donors giving expectations: Of the organizations you support, which one does the best job in sharing the significance and impact of your gift(s)? In what ways can we enhance your giving experience? SECTION III What priority, in terms of community need, would you place the Foundation's mission to support arts programming at the Victoria Gardens Cultural Center? ❑ HIGH ❑ MEDIUM ❑ LOW What would you describe as the most compelling reason the community should support the Foundation? SECTION IV How satisfied are you with the frequency and manner in which the Foundation communicates with you in regard to its mission? If DISSATISFIED or VERY DISSATISFIED, ask why. ❑ VERYSATISFIED ❑ SATISFIED ❑ NEUTRAL/UNSURE ❑ DISSATISFIED ❑ VERY DISSATISFIED ...its need for support? ❑ VERY SATISFIED ❑ SATISFIED ❑ NEUTRAL/UNSURE ❑ DISSATISFIED ❑ VERY DISSATISFIED ...its fundraising activities and events? ❑ VERY SATISFIED ❑ SATISFIED ❑ NEUTRAL/UNSURE ❑ DISSATISFIED ❑ VERY DISSATISFIED 31 SECTION V As a major donor to the Foundation, please rank the following benefits with 1 being the most important. Facility/Program Name Rights Donor Wall Recognition Name/Logo Listing in Annual Program Report Name/Logo Listing in Lewis Family Playhouse Season Brochure Name/Logo Listing in Playbills Receiving Invitations to Donor Recognition Events Receiving Invitations to Special Fundraising Events Receiving Invitations to Special Artist Meet & Greets at the Lewis Family Playhouse. Regularly receiving written communication about the impact of giving SECTION VI If your support of the Foundation has changed/stopped over the past five (5)years please indicate why? (Check all that apply) ❑ Initial gift satisfied ❑ My/Our financial situation has changed ❑ My/Our giving interests have changed ❑ Other community organizations need support more than the Foundation ❑ My prior gift was not adequately acknowledged ❑ I/We have not been approached for a follow-up gift ❑ Other (Please describe) SECTION VII Would you be willing to facilitate introductions of potential supporters from your circle of peers/family to the Foundation? ❑ Yes ❑ No If in the next year the Foundation were to develop a Major Gift Campaign what would you be more compelled to support? ❑ Capital Campaign ❑ Endowment Campaign for Program Sustainability SECTION VIII Is there anything we have not discussed that you feel would increase your level of satisfaction as a donor to the Foundation? 32 STAFF REPORT _ COMMUNITY SERVICES DEPARTMENT RANCHO Date: September 25, 2013 CUCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director Subject: INFORMATON ON CITY INVESTMENT POLICY RECOMMENDATION Staff recommends the Board review and discuss the City's investment policy and provide staff direction on creating a similar policy for the Foundation or amending the current By- Laws. BACKGROUND At the June 2013 meeting the Board reviewed annual financial reports and interest earnings in the LAIF Account (Local Agency Investment Fund). The LAIF is a liquid account currently earning approximately .2 percent interest. At the August 2013 Executive & Finance Board meeting the board members reviewed new formats for financial reports and discussed the Foundation's financial position. They directed staff to explore other investment options with the goal of a higher yield. Staff met with City finance officials regarding the City's practices and policy on investments. As a government entity, the City is required to formally adopt an annual investment policy that complies with California Government Code Section 53600. While the Foundation is a separate non-profit entity, it is prudent to adopt a similar policy mirroring City practices. The Foundation By-Laws also addresses investment authority and that Article is attached for review. Attached is information for Board review: 1. Foundation By-Laws —Article X — Investment Trustee 2. City of Rancho Cucamonga Statement of Investment Policy 3. LAIF Average Monthly Yields 1977 — present 4. LAIF Investment Performance Report 5. Current rates for Treasure Notes, Money Market Funds, CD's, Treasure Bills 33 INFOFMATON ON CITY INVESTMENT POLICY PACT?2 S1cr1'1;N1BFk 25,2013 Interest rates are at historic lows. Without taking on risk to the principal in the Foundation's accounts, only marginal impact can be expected. Staff recommends a conservative approach and proposes two options: A. Amend the current By-Laws with language stating the that Foundation follows the City policy OR B. Create and adopt a policy similar to the City's; create an ad hoc committee of 2-3 board members working with staff to bring back to the Executive & Finance Board, and ultimately full board. After formally clarifying the Foundation's position on investments, either through a By-Laws amendment or adoption of a policy, the Foundation can then review investment options. Any investment decisions outside of LAIF in the future would require board approval. Respectfully submitted, Nettie Nielsen Community Services Director Attachments: 1. Foundation By Laws —Article X — Investment Trustee 2. City of Rancho Cucamonga Statement of Investment Policy 3. LAIF Average Monthly Yields 1977 — present 4. LAIF Investment Performance Report 5. Current rates for Treasure Notes, Money Market Funds, CD's, Treasure Bills 34 ARTICLE VIII — COMMITTEES Attachment 1 Section 1. The Board of Directors, may, by action approved by a majority of the directors then in office, designate one or more committees, to serve at the pleasure of the Board. Such Committees shall consist of a minimum of two members of the Board of Directors and shall act in an advisory capacity to the full Board. Section 2. At the discretion of the Board of Directors, an Executive Committee may be established. If so established, it shall be chaired by Chairperson of the Board, and shall consist of the Chairperson, Vice-Chairperson and Committee Chairs of any Board established Committees. Duties of the Executive Committee shall be approved by the Board of Directors in accordance with the purposes set forth in their By-Laws. ARTICLE IX - COMPENSATION AND EXPRESS Section 1. The Board of Directors shall serve without compensation. ARTICLE X — INVESTMENT TRUSTEE Section 1. The Finance Officer of the City of Rancho Cucamonga shall serve as the Investment Trustee for the Foundation. He/She shall have the powers and authority set out in Section 2. Section 2. The powers of the Investment Trustee shall be limited to investment of the Foundation property and shall have the following discretionary powers: (a) To hold the principal and all money or property given to the Trustee to invest and reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes or requires its retention and/or use for a specific project. (b) To invest and reinvest the principal and undistributed income of the Foundation funds on deposit with the Trustee in such property, real, personal or mixed and in such a manner as it shall deem proper for the growth of capital and the production of income, and from time to time to change investments as he/she shall deem advisable; to invest in or retain any stocks, shares, bonds, notes, obligations, or personal or real property bonds, notes, obligations, or personal or real property (including without limitation any interest in or obligations of any corporation, association, business trust, investment trust, common trust fund or investment company) although some or all of the property so acquired or retained is of a kind or size which but for this express authority would not be considered proper and although all of the Foundation funds are invested in the securities of one company. No principal or income, however, shall be loaned, directly or indirectly, to the Investment Trustee or any member of the Board or to anyone else, corporate or otherwise, who has at any time made a contribution to this Foundation, nor to anyone except on the basis of an adequate interest charge and with adequate security. (c) To sell, lease or exchange any personal, mixed, or real property, at public auction or by private contact, for such consideration and on such terms as to credit or otherwise, and to make such contracts and enter into such undertaking relating to the Foundation property, as it considers advisable, whether or not such leases or contracts may extend beyond the duration of the Foundation. 4 35 ARTICLE XII — LIABILITY OF TRUSTEES/DIRECTORS Section 1. No Investment Trustee or member of the Board of Directors shall be answerable for loss in investment made in good faith. No Investment Trustee or member of the Board of Directors shall be liable for the act or omissions of any other member of the Board, or of any accountant, agent, council or custodian selected with reasonable care. Each Investment Trustee or member of the Board shall be fully protected in acting upon any instrument, certificate or paper, believed by him/her to be genuine and to be signed or presented by the proper person or persons and no Investment Trustee or member of the Board shall be under any duty to make any investigation or inquiry as to any statement contained in any such writing but may accept the same as conclusive evidence of the truth and accuracy of the statement therein contained. ARTICLE XIII — FOUNDATION Section 1. The Board of Directors may receive donations from Donors or from any other source in cash or in other property acceptable to them. All donations so received shall be deposited by the responsible staff of the Board of Directors and thereafter held, managed, administered and disposed of by the responsible staff and the Board of Directors pursuant to the terms of the Agreement. The Board of Directors may accept donations, which restrict their uses, and purposes, provided such restrictions are within the uses and purposes set forth in Article 11, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise specifically required, the Board of Directors may mingle such restrictions donations with other assets of the Foundation. ARTICLE XIV— USE OF THE FOUNDATION Section 1. The Board of Directors shall have the power to apply the Foundation for the purposes set forth in Article 11. In furtherance thereof, the Board of Directors shall have the power and authority and is directed to distribute the distributable income of the Foundation as they may determine, to the uses and purposes set forth in Article Il. Section 2. Unless the restricted donation provides otherwise, as used in Section 1, "distributable income" means the total holdings of the Foundation, principal and interest, less $2,500, which will serve as the minimum holding of the Foundation. ARTICLE XV — TERM OF FOUNDATION Section 1. The Foundation shall continue in perpetuity; it may however, at any time be wound up and the assets distributed with the assent of two-thirds of the Board of Directors and the City Council. Upon any such winding up, the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as are consistent with the purpose of the Foundation. Amended by the Community Foundation: January 21, 2003 Amended by the Community Foundation: July 28, 2004 6 36 3 x ttaC'�lfll@fl��. a � "+N, ' .xx^Y � �"'e�"'•��y��'f � �`�"rVF3t j�[�irbq,��h 3 'yiF 7 a _� i �v ` iY1?�S4, PS P A Sr ✓fan •� J �ANCHO UCAMONGA STATEMENT OF INVESMENT POLICY 2013 Prepared by the Administrative Services Department James C. Frost, Treasurer Lori E. Sassoon, Deputy City Manager/Deputy Treasurer 37 STATEMENT OF INVESTMENT POLICY CITY OF RANCHO CUCAMONGA INTRODUCTION The investment policy and practices of the City of Rancho Cucamonga are based upon state law, prudent money management and the "prudent person" standards. This statement is intended to provide guidelines for the prudent investment of the City's temporary idle cash, and outline the policies for maximizing the efficiency of the City's cash management system. The primary goal of this policy is to enhance the economic status of the City by protecting its pooled cash and to invest public funds to: 1. Meet the daily cash flow needs of the City. 2. Comply with all laws of the State of California regarding investment of public funds. 3. Achieve a reasonable rate of return while minimizing the potential for capital losses arising from market changes or issuer default. SCOPE The investment policy applies to all investment activities of the City of Rancho Cucamonga. These funds are accounted for in the Rancho Cucamonga Comprehensive Annual Financial Report and include: General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Proprietary Funds, Trust and Agency Funds. Any new fund established by the City Council shall automatically be reflected in the Investment Policy. Bond proceeds shall be invested in accordance with the requirements and restrictions outlined in bond documents as approved by the City Council. Guidelines presented herein are not intended to apply to bond proceeds held by the City or by fiscal agents or trustees for bond holders of City debt. PRUDENCE/EVALUATION OF INVESTMENT OFFICER ACTIONS The actions of the City Treasurer and/or his appointed designee in the performance of their duties as managers of public funds shall be evaluated using the following "prudent person" standard applied in the context of managing the overall portfolio: Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the professional management of their business affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Rev:2/2013 1 38 The City Treasurer and/or his appointed designee acting in accordance with the investment policy and the "prudent person" standard and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that substantial deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments whenever possible. OBJECTIVE The City of Rancho Cucamonga operates its temporary pooled idle cash investment under the "Prudent Person" standard. This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California (Government Code Section 53600, et. seq.) and other legal restrictions as the City may impose from time to time. The objective of the investment portfolio is to meet the short and long term cash flow demands of the City. To achieve this objective, the portfolio will be structured to provide Safety of Principal and Liquidity, while then providing a reasonable return on investments. The City may direct its fiscal agents to invest funds associated with bonds or debt issues pending disbursement or reinvestment in "money market mutual funds" that are shares of beneficial interest issued by diversified management companies. The criteria for "money market mutual funds"are more specifically described in California Government Code § 53601(1). INVESTMENT OBJECTIVES Security purchases and holdings will be maintained within statutory limits imposed by Government Code. City policy has been to limit investments more stringently than required under state law. Criteria for selecting investments and the order of priority are: 1. Safety - The safety and risk associated with an investment refers to the potential loss of principal, interest, or combination thereof. The City only operates in those investments that are considered safe. Investments shall be undertaken in a manner that seeks to ensure that capital losses resulting from institution default, broker/dealer default, or the erosion of market value are avoided. The City shall seek to preserve principal by mitigating the two types of risk: credit risk and market risk. • Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in only high quality securities and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm City cash flow. Rev:2/2013 2 39 • Market risk, defined as the risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by structuring the portfolio. It is explicitly recognized, however, that in a diversified portfolio, occasional measured losses may occur, and must be considered within the context of overall investment return. 2. Liquidity - This refers to the ability to sell these securities and terminate the agreement in order to receive cash at any moment in time with minimal chance of losing some portion of principal or interest. Liquidity is an important investment quality especially when the need for unexpected funds occasionally occurs. The City's investment portfolio will remain sufficiently liquid to enable the City to meet operating requirements that might be reasonably anticipated. Invested bond proceeds will be structured so as to meet anticipated drawdown requirements. 3. Yield - The City's investment portfolio shall be designed with the objective of attaining a reasonable market rate of return throughout economic cycles, as long as it does not diminish the objectives of Safety and Liquidity. ETHICS AND CONFLICTS OF INTEREST The Treasurer/Deputy Treasurer and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officers shall disclose any material financial interest in financial institutions that conduct business within this jurisdiction, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the City's portfolio, particularly with regard to the time of purchases and sales. The Treasurer/Deputy Treasurer or investment employees are required to file annual disclosure statements as required by the Fair Political Practices Commission(FPPC). AUTHORIZED BROKER/DEALERS The City will transact business only with approved investment securities broker/dealers that are approved as an authorized broker/dealer in compliance with the City selection process. The Treasurer shall request all broker/dealers that wish to do business with the City to provide proof of capitalization to meet the City's needs, and agree to abide by the conditions set forth in this Investment Policy. All broker/dealers who want to become qualified bidders for investment transactions must have offices in the State of California and provide a current audited financial statement and complete the appropriate City Broker Dealer Questionnaire and Certification. The Treasurer will maintain a list of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services to the City. Rev:2/2013 3 40 The City shall at least annually send a copy of the current investment policy to authorized broker/dealers approved to do business with the City. Confirmation of receipt of this policy shall be considered evidence that the broker/dealer has read and understands the City's investment policy and will recommend and execute only transactions suitable for and in compliance with the City's investment policy. AUTHORIZED INVESTMENTS The City is authorized by California Government Code Section 53600, et. seq. to invest in specific types of securities. The City has further limited the types of securities in which it may invest. Any security hot listed is not a valid investment for the City. The concise list of approved securities is as follows: MAXIMUM INVESTMENTS/DEPOSITS PERCENTAGES MATURITY* (See Government Code Section 53601) Securities of the U.S. Government, or its agencies Unlimited 5 years The Treasurer may invest in bonds, debentures, notes, discount notes, and certain callable and step-up notes— issued by the following United States Government Agencies:Federal Home Loan Bank(FHLB), Federal National Mortgage Association(FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Federal Farm Credit Banks(FFCB). Municipals (Warrants, Notes & Bonds) 30% 5 years Taxable or tax-exempt bonds, notes, warrants, or other evidences of indebtedness of the State or any local agency within the State of California with a minimum long-term rating of either "A]"by Moody's Investors Service, or "A+"by Standard&Poor's, the minimum short-term rating of either "MIG 1"by Moody's Investors Service, or "SP-I"by Standard&Poor's, (the minimum rating shall apply to any agency, irrespective of any credit enhancement), including bonds, notes, warrants, or other evidences of indebtedness payable solely out of the revenues from a revenue producing property owned, controlled, or operated by either the State or local agency, a department, board, agency, or authority of the State or local agency, or of any local agency within this state. Certificates of Deposit(or Time Deposits) Unlimited 5 years Placed with commercial banks and/or savings and loan companies. Negotiable Certificates of Deposit 30% 5 years FDIC—Insured Certificates of Deposit 30% 5 years Banker's Acceptances 40% 180 days Commercial Paper 25% 270 days investments in Commercial Paper must be only with corporations having assets in excess of$500,000,000. Must be of'prime"quality of the highest rating or of the highest letter and numerical rating as provided for by Moody's Investor's Service inc. or Standard & Poor's Corporation. Short term rating of at least 'A' or 'Ai/PI'and a long-term rating of'A' is required. Purchases of commercial paper are limited to no more than 10%of the outstanding commercial paper of any single issuer. Local Agency Investment Fund (State Pool) Demand Deposits 50 MM*** Daily Liquidity Rev:2/2013 4 41 AUTHORIZED INVESTMENTS— (Continued) MAXIMUM INVESTMENTS/DEPOSITS PERCENTAGES MATURITY* Joint Powers Authority(JPA) Investment Pool (Short-Term) 10% Daily Liquidity Deposit of Funds (See Government Code - n/a Section 53630 - Ref. C) Repurchase Agreements (Repos) 20% 1 year The market value of the securities that underlay the repurchase agreement must be valued at 102%or greater of the funds borrowed against the securities and the value must be adjusted no less than quarterly. An executed Master Repurchase Agreement must be on file. Medium Term Corporate Notes 30% 5 years Investments in Medium Term Corporate Notes must be issued by corporations organized and operating within the United States. Securities eligible for investment must be rated "AA" or better by Moody's or Standard& Poor's rating services. Investment Agreements**** 5% 397 days Investment agreements, guaranteed investment contracts,funding agreements, or any other form of corporate note which represents the unconditional obligation of one or more banks, insurance companies or other financial institutions, or are guaranteed by a financial institution, which has an unsecured rating, or which agreement is itself rated, as of the date of execution thereof, in one of the two highest rating categories by two or more rating agencies; or, which are collateralized at least 100%with U S. Government securities. * Maximum term unless expressly authorized by Governing Body and within the prescribed time frame for said approval. **Step-up notes -A step-up note is a financial instrument whose value "depends on"or is "derived from"the value of an underlying asset, reference rate, or index often known generically as a type of derivative. Investments in this type of instruments are limited to debt securities that have periodic increases, or step-up interest rate adjustments that provide upward mobility in yield return. Investments in debt securities, which contain a callable feature are also allowable. ***Limit set by Local Agency Investment Fund(LAIF) Governing Board, not Government Code. ****Percentage limits for Investment Agreements are not intended to apply to bond funds held by the City or by Fiscal Agents or Trustees, in which investment of such funds is under the City's control or direction. INVESTMENT POOLS The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California's local governments and special districts authorized by the California Government Code. LAIF is managed by the State Treasurer's Office with oversight by the Local Agency Investment Advisory Board. Rev:2/2013 5 42 The City's participation in LAIF was approved by City Council with other authorized investments on July 1987. It is a permitted investment with the knowledge that the fund may invest in some vehicles allowed by statute but not otherwise authorized under the City's authorized investments. All securities in LAIF are purchased under the authority of Government Code Sections 16430 and 16480. All investments are purchased at market, and market valuation is conducted monthly. The City may also invest in shares of beneficial interest issued by a joint powers authority ("JPA") organized pursuant to Section 6509.7 of the California Government Code that invests in the securities and obligations specified in the code and which shall have retained an investment advisor that meets the following criteria: 1. Be registered or exempt from registration with the Securities and Exchange Commission. 2. Have not less than five (5) years of experience investing in the securities and obligations authorized herein, and 3. Have assets under management in excess of five hundred million dollars. SAFEKEEPING OF SECURITIES Securities purchased from broker/dealers shall be held by third party bank or other designated third parry trust department acting as agent for the City under the terms of a custody agreement executed by the bank and City. All securities will be received and delivered using standard delivery-versus-payment (DVP) procedures. Certificate of Deposit securities are held in the City's vault. No outside broker/dealer or advisor may have access to City funds, accounts or investments, and any transfer of funds to or through an outside broker/dealer must be approved by the City Treasurer/Deputy Treasurer. The City strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the City Treasurer. DIVERSIFICATION The City will diversify its investments by security type, issuers, and maturities. The purpose of diversifying is to reduce overall portfolio risks while attaining an average market rate of return; therefore, it needs to be conceptualized in terms of maturity, instrument types and issuer. INDEPENDENT REVIEW Outside, independent auditors are required to perform an annual review of the City's Investment Policy, process, and internal controls. The review process is performed as part of the City's annual external audit. Rev:2/2013 6 43 REPORTING The Treasurer shall prepare and submit a monthly investment report to the City Council and City Manager, which shall include all securities, excluding those held by and invested through trustees. The report shall include the following: • The type of investment, name of the issuer, date of purchase, date of maturity, par and dollar amount invested in all securities. • The weighted average maturity of the investments. • Any funds, investments, or programs including loans that are under the management of contracted parties. • The current market value and source of the valuation. • A description of the compliance with the Statement of Investment Policy. • A statement of the City's ability to meet its pooled expenditure requirements for the next six months or provide an explanation as to why sufficient money shall, or may not be available. The City Treasurer shall be responsible for reviewing and modifying investment guidelines as conditions warrant and is required to submit same for re-approval to the City Council on an annual basis with or without changes. However, the City Treasurer may, at any time, further restrict the items approved for purchase as deemed appropriate. The basic premise underlying the City's investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed. J es C. Frost Date City Treasurer City of Rancho Cucamonga Rev: 2/2013 7 44 City of Rancho Cucamonga Statement of Investment Policy GLOSSARY OF TERMS ACCRUED INTEREST — Interest that has accumulated but has not yet been paid from the most recent interest payment date or issue date to a certain date. AGENCY ISSUES —Securities issued by federal agencies, those chartered by the federal government or Government Sponsored Enterprises that are considered to be backed by the federal government. AMORTIZED COST—The original cost of the principal adjusted for the periodic reduction of any discount or premium from the purchase date until a specific date(also called "Book Value"). BANKERS' ACCEPTANCE — Money market instrument created from transactions involving foreign trade. In its simplest and most traditional form, a banker's acceptance is merely a check, drawn on a bank by an importer or exporter of goods. BASIS POINT — One basis point is one hundredth of one percent (.01). As an example, the difference between a security yielding 3.25% and one yielding 3.20% is five basis points. BEAR MARKET—A period of generally pessimistic attitudes and declining market prices. BENCHMARK—An index or security used to compare the performance of a portfolio. BID PRICE — The price at which a broker/dealer will buy securities from an investor. (When you are selling securities, you ask for a bid). BOND — A long-term debt instrument of a government or corporation promising payment of the original investment plus interest by a specified future date. BOND EQUIVALENT YIELD—The basis on which yields on notes and bonds are quoted. BOOK VALUE (COST VALUE) — The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium or accretion of discount. BROKER/DEALER—An individual or firm acting as principal in a securities transaction. BULL MARKET—A period of generally optimistic attitudes and increasing market prices. BULLET—A colloquial term for a bond that cannot be redeemed, or called, prior to maturity. CALLABLE BOND — A bond in which all or a portion of its outstanding principal may be redeemed prior to maturity by the issuer under specified conditions. CERTIFICATE OF DEPOSIT (CD) —A time deposit with a specific maturity evidenced by a certificate. Large denomination CD's are typically negotiable. COLLATERAL — Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER — Money Market instrument representing an unsecured short-term promissory note of a corporation at a specified rate of return for a specified period of time. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) —The official annual financial report for the City. It includes combined statements and basic financial statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP). - 1 - 45 City of Rancho Cucamonga Statement of Investment Policy CONSTANT MATURITY TREASURY (CMT) — An average yield of a specific Treasury maturity sector for a specific time frame. This is a market index for reference of past direction of interest rates for the given Treasury maturity range. COUPON — The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. CREDIT RATING — A standardized assessment, expressed in alphanumeric characters, of a company's creditworthiness. CREDIT RISK—The risk to an investor that an issuer will default in the payment of interest and/or principal on a security. CUSIP — A unique identifier for a security developed by the Committee of Uniform Security Identification Procedures (CUSIP). The identifier is a nine-digit alphanumeric character. The first six characters identify the issuer, the following two identify the issue, and the final character is a check digit. CUSTODY — A banking service that provides safekeeping for the individual securities in a customer's investment portfolio under a written agreement which also calls for the bank to collect and pay out income, and to buy, sell, receive and deliver securities when ordered to do so by the principal. DEBENTURE—A bond secured only by the general credit of the issuer. DELIVERY VS PAYMENT (DVP) — Delivery of securities with a simultaneous exchange of money for the securities. DERIVATIVES — Financial products that are dependent for their value on (or derived from) an underlying financial instrument, a commodity, or an index representing values of groups of such instruments or assets. DISCOUNT INSTRUMENTS—Securities that are sold at a discount to face value. DIVERSIFICATION — The practice or concept of investing in a range of securities by sector, maturity, asset class or credit quality in order to reduce and spread financial risk. DURATION — A measure of the timing of the cash flows to be received from a given fixed income security. The duration of a security is a useful indicator of its price volatility for given changes in interest rates. FACE VALUE — The principal amount owed on a debt instrument. It is the amount on which interest is computed and represents the amount that the issuer promised to pay at maturity. FED WIRE—A wire transmission service established by the Federal Reserve Bank to facilitate the transfer of funds through debits and credits of funds between participants within the Fed System. FEDERAL CREDIT AGENCIES — Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S & L's small business firms, students, farmers, farm cooperatives, and exports. FEDERAL FUNDS RATE — The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations. FEDERAL HOME LOAN BANKS (FHLB) — Government sponsored wholesale banks (currently 12 regional banks), which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLB is to liquefy the housing related assets of its members who must purchase stock in their district bank. -2 - 46 City of Rancho Cucamonga Statement of Investment Policy FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae) — FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae is a private stock-holder- owned corporation. The corporation's purchase includes a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMC) — Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to-set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM — The central bank of the United States which consists of a seven member Board of Governors 12 regional banks and 5,700 commercial banks that are members. FISCAL AGENT —A financial institution with trust powers which acts in a fiduciary capacity for the benefit of the bondholders in enforcing the terms of the bond contract. FULL FAITH AND CREDIT — The unconditional guarantee of the United States Government backing a debt for a repayment. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae)— Securities influencing the volume of bank credit guaranteed by GNMA and issued by savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie May securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-through's" is often used to describe Ginnie Maes. GOVERNMENT OBLIGATIONS — Securities issued by the U.S. Treasury and Federal Agencies. U.S. Treasuries are direct obligations of the Federal Government. Agencies are not direct obligations of the Federal Government, but involve Federal sponsorship or guarantees. INTEREST RATE RISK — The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value. Also called "Market Risk". INVESTMENT AGREEMENTS — An agreement with a financial institution to borrow public funds subject to certain negotiated terms and conditions concerning collateral, liquidity and interest rates. INVESTMENT PORTFOLIO — A collection of securities held by a bank, individual, institution or government agency for investment purposes. LIBID—London Interbank bid rate. LIBOR—London Interbank offered rate. LIQUIDITY—Refers to the ability to rapidly convert an investment into cash. LOCAL AGENCY OBLIGATION —An indebtedness issued by a local agency, department, board, or authority within the State of California. LOCAL AGENCY INVESTMENT FUND (LAIF) — The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment. LONG-TERM—The term used to describe a security when the maturity is greater than one year. -3- 47 City of Rancho Cucamonga Statement of Investment Policy MARK TO MARKET—Current value of securities at today's market price. MARKET RISK—The risk that the security will be difficult to sell. MARKET VALUE—The price at which a security is trading and could presumably be purchased or sold. MATURITY—The date upon which the principal or stated value of an investment becomes due and payable. MEDIUM TERM NOTES (MTN) — These are Corporate Notes and Bank Notes that are debt obligations of banks, corporations, and insurance companies. They are issued at a specific, rate of return for a specific period of time. MONEY MARKET INSTRUMENTS — Private and government obligations of one year or less (flexible in some arenas; under five years would still be considered a money market). NEGOTIABLE CERTIFICATE OF DEPOSIT—A Money Market instrument representing a receipt from a bank for a deposit at a specified rate of interest for a specified period of time that is traded in secondary markets. NEW ISSUE—The first offering of a security. NONCALLABLE— Security that does not contain a call provision. ORIGINAL ISSUE DISCOUNT(OID)—Security priced at a discount at time of issuance. PAPER GAIN OR LOSS—Term used for unrealized gain or loss on securities being held in a portfolio based on comparison of current market quotes and their original cost. This situation exists as long as the security is held while there is a difference between cost value (book value) and the market value. PAR—The stated maturity value, or face value, of a security. PORTFOLIO—Collection of securities held by an investor. PREMIUM —The amount by which the price paid for a security exceeds the par value. Also, the amount that must be paid over the par value to call an issue before maturity. PRIMARY DEALER —A group of dealers and banks that can buy and sell securities directly with the Federal Reserve Bank of New York. PRUDENT PERSON RULE - An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state—the so- called legal list. In other states the trustee may invest in a security if it is one, which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital. RATE OF RETURN - The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond; the current income return. REPURCHASE AGREEMENT (REPO) —A repurchase agreement consists of two simultaneous transactions. One is the purchase of securities by an investor (i.e., the County), the other is the commitment by the seller (i.e. a broker/dealer) to repurchase the securities at the same price, plus interest at some mutually agreed future date. REVERSE REPURCHASE AGREEMENT (REVERSE REPO) — The mirror image of Repurchase Agreements. In this instance the County Pool is the seller of securities to an investor(i.e. brokers). 48 City of Rancho Cucamonga Statement of Investment Policy RISK— Degree of uncertainty of return on an asset. SAFEKEEPING—See Custody. SALLIE MAE - Trade name for the Student Loan Marketing Association (SLMA), a U.S. sponsored corporation. SECONDARY MARKET—A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION - Agency created by Congress to protect investors in securities transactions by administering securities legislation. SPREAD - Difference between the bid and the ask, or offer. STRUCTURED NOTES - Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations that have imbedded options (e.g., call features, derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SHORT-TERM—The term used to describe a security when the maturity is one year or less. TREASURY BILLS —A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. TREASURY NOTES - Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. WHEN ISSUED BASIS (WI) —A term applied to securities that are traded before they are actually issued with the stipulation that transactions are null and void if securities are not issued. YIELD - The annual rate of return on an investment expressed as a percentage of the investment. Income yield is obtained by dividing the current dollar income by the current market price for the security. YIELD CURVE —The yield on bonds, notes or bills of the same type and credit risk at a specific date for maturities up to thirty years. YIELD TO MATURITY— The current coupon yield minus any premium above par, or plus any discount from par in the purchase price with the adjustment spread over the period from date of purchase to maturity. TreasuryVknnual Investment Policies 12\GLOSSARY12.doc c 49 PNHA Average Monthly Effective Yields Page 1 of 1 CALIFORNIA STATE TREASURER Bill L o c k y e r Attachment 3 Pooled Money Investment Account PMIA Average Monthly Effective Yields Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.9401 7.815 7.9291 8.089 1 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 14.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 16.008 5.997 5.972 1 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 16.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.8451 2.740 2.687 1 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 20081 4.620 14.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 10.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 10.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 10.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 50 Bill Lockyer, State Treasurer Inside the State Treasurer's Office Local Agency investment Fund (LAIF 'd" it4 LAW CONFERENCE INFORMATION PMIA Performance Report LAIF Performance Report Quarter ending 06/30/2013 Apportionment Rate: 0.24% 8 0. Earnings Ratio: .00000887321954799 3 0.20 1 257 Fair Value Factor. 1.000273207 3 0. 271 267 Daily: 0.25% 3 .28 1 281 Quarter To Date: 0.25% 3 0.26 271 257 Average Life: 278 0.26 11271 260 9: 0.25 OX! 282 020 27 8/31 3: 62 07 PMIA Average Monthly Effective Yields am 0.27 S 0.28 0.27 ?70 , AUG 2013 0.271% 0.27 0.27 277 JULY 2013 0.267% 3 : 0.27 0.27 JUNE 2013, 0:244% 0.27 278 'C�t�ilddon net nr�at apMr pYn.or loos Pooled Money Investment Account Portfolio Composition :84.7 B11Non e7nIn3 10.04% Commercial Paper 2.43% Time CDaIBNs 7.83% Agencies 9 Treasuries 83.34% Mortgages 0.33% 51 Attachment 5 September 17, 2013 Treasury Notes: 2YR T-NOTES @ 0.38%A 3YR T-NOTES @ 0.78% SYR T-NOTES @ 1.60% 10YR T-NOTES @ 2.85% Money Market Funds: • Prime Money Market Funds are yielding 0.04%to 0.08%, • Government Money Market Funds are yielding 0.01%to 0.04% • Treasury Money Market Funds are yielding 0.01%to 0.03% • Tax exempt Money Market Funds are yielding 0.01%to 0.04%. ➢ Interest accrues daily and you can redeem anytime with no penalty Bank of America Certificates of Deposit(A-11 P-2/Fl) ➢ 30-day: 0.16% ➢ 60-day: 0.20% ➢ 90-day: 0.24% ➢ 120-day: 0.26% ➢ 150-day: 0.28% ➢ 180-day: 0.30% ➢ 270-day: 0.32% ➢ 365-day: 0.33% ➢ Rate subject to change and might be different depending on the amount invested. Treasury bills: • 1-month:0.00% • 3-month:0.005% • 6-month:0.03% • 1-year: 0.11% 52 STAFF REPORT Y=1 } COMMUNITY SERVICES DEPARTD[ENTJ RANCHO Date: September 25, 2013 C,UCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director By: Karen Silhanek, Management Analyst I Subject: Restricted Funds RECOMMENDATION Staff recommends the Board authorize staff to expend and close out the restricted funds contained in this report. BACKGROUND There are currently five (5) restricted funds in the Rancho Cucamonga Community & Arts Foundation financial records. These funds have existed for many years and dollars should be expended for their expressed purpose. Youth Achievement— Designated to be used to send high school athletes to summer sport camps. Staff recommends that this fund to be closed. The balance of $171.40 will be used, to purchase equipment needed by the City's existing sports clinics benefitting the participants in the program. Off Leash Dog Park — Originally set up by individuals who helped establish the Dog Park area of Etiwanda Park. Staff recommends that this fund be closed by expending the balance of $125.00 for landscape material to be planted at the Dog Park. Curatalo Memorial Fund — Established by the family of former City Council Member Jim Curatalo when he passed away to be used for performing arts scholarships for local students. Staff recommends closing this fund by offering a performing arts workshop free of charge to students and use the balance of $398.84 to pay the instructor. Ralph Lewis Memorial Fund — Originally set up by the family of Ralph Lewis upon his death to be used for an event for residents in the Lewis Community. Staff is recommending to close this Fund by utilizing the balance of $660.51 to enhance the summer 2014 Movies in the Park at Central Park. McNay Memorial Fund — Was established by the family of Betty McNay, a former Community Foundation member, upon her death. It is not entirely clear what these funds were designated for. Staff is recommending that the balance of $1,463.16 be used for technology in some way that serves the community. Staff will research and report recommendations by the next Board Meeting. Respectfully submitted, I`L�IC� I�IGIy�_. Nettie Nielsen Community Services Director Attachment: Profit & Loss by Class/Restricted Funds 53 9/19/2013 Rancho Cucamonga Community & Arts Foundation Cash Basis Profit & Loss by Class Restricted Funds All Transactions J McNay Yth Off Leash Curatalo R.Lewis Memorial Achievement Dog Pk Memorial Memorial Income 3990-Fund Transfer Income 1,463.16 171.40 125.00 6,351.84 660.51 Total Income 1,463.16 171.40 125.00 6,351.64 660.51 Expense 5018•Giving Activities/Sports 5018.2•Student Scholarships 0.00 0.00 0.00 5,953.00 0.00 Total 5018•Giving Activities I Spons 0.00 0.00 0.00 5,953.00 0.00 Total Expense 0.00 0.00 0.00 5,953.00 0.00 Net Income 1,463.16 171.40 125.00 398.84 660.51 Pan.1 M 1 54 STAFF REPORT COMMUNITY SERV ICES DEPARTNfENT Date: September 25, 2013 To: Rancho Cucamonga Community &Arts Foundation From: Nettie Nielsen, Community Services Director CUUCCAMONGA By: Francie Palmer, Community Services Marketing Manager Subject: Update on the Fritz Coleman Benefit Performance scheduled for October 5, 2013, and Presentation of Foundation Awards RECOMMENDATION This report is for informational purposes only, no action is required on this item. BACKGROUND At the June 12, 2013, Board of Directors meeting the Board approved a preliminary plan to present the Foundation Awards and the Playhouse Benefactor Award on October 5, 2013, in conjunction with the Fritz Coleman performance. Mr. Coleman has donated his services for the performance to serve as a fundraiser for the Foundation. The Executive Board was provided information at their August meeting for an outline of the Annual Donor Recognition Awards to be associated with this performance benefitting the Rancho Cucamonga Community & Arts Foundation. Below is a reminder regarding those selected to be recognized at the performance and attached is a timeline for a Pre-Show Reception and Award Presentation. A more permanent plan for the awards presentation and donor recognition will be developed by the newly formed Major Gift Committee for the 2014 Event. The following are the 2013 award recipients: • Foundation Award — Outstanding Business of the Year—Vavrinek, Trine & Day, LLC • Foundation Award — Outstanding Individual of the Year— Charles "Chuck" Buquet • Lewis Family Playhouse Award — Distinguished Benefactor— U.S. Bank This is an important occasion for the Foundation, both as a fundraiser and as recognition to those that have given so much to help us achieve our mission. We would like to see 100% board attendance and encourage board members to push sales of additional tickets to their friends and contacts. Respectfully submitted, I e.+ Nettie Nielsen Community Services Director Attachments: Performance and Donor Recognition Press Releases 55 UPDATF.ON'I'I11?FRI'Z'Z COLE'NMN BIiNI I'I'I'PI?RFORNf,\NCI:SCI1FDUI.HD FOR OCIOBLR 5,2013, AND PRESENTATION OI'FOUNDATION AWARDS SEEI'ENIBEIR 25,2013 PAGE 2 Fritz Coleman Benefit Performance EVENT TIMELINE 6:30 pm — 7:15 pm PRE-SHOW Informal reception in Mezzanine (balcony) lobby for Award Winners, Board Members, Elected Officials and any major donors in attendance. Guests of those mentioned are also able to attend. Key focus for Board Members is for Board Members to personally greet, thank and congratulate Award recipients. Appetizers, wine and soft drinks will be served. 7:30 pm FRITZ COLEMAN PERFORMANCE Announcement will be made to audience that an Awards Presentation will take place at the beginning of the Second Act 8:15 pm 15 MINUTE INTERMISSION (TIME APPROXIMATE) 8:30 pm PRESENTATION OF AWARDS ON STAGE Prior to the start of the Second Act— Board Members & Lewis Family Playhouse Staff will present the Awards on the stage. Chair will provide a brief Introduction of the Foundation, its purpose and mission Awardees — staged on the side to walk out from wing when introduced Inserts are being created for Playbills — sharing the purpose of the Foundation and acknowledging those being presented with awards. Post Show Meet & Greet OPEN TO PUBLIC RCCAAF Table Display — Board Members outreach / mingle in lobby Opportunity for general giving — boxes available to accept donations. 56 NEWS RELEASE _� :orj� LEWIS FAMILY CONTACT: Francie Palmer, PLAYHOUSE A! Marketing LJ Manager VICiV•IA GA•pA • N(: , "`T "NT" Community Services Department IIV [AMVNVA PHONE: (909) 477-2760, ext.: "#"2104 FAX: (909) 477-2761 Rancho Cucamonga Community & Arts Foundation and Lewis Family Playhouse Announce Honorees of 2013 DonorAwards FOR IMMEDIATE RELEASE September 18, 2013 Rancho Cucamonga, California - Ina joint effort since 2010, the Rancho Cucamonga Community & Arts Foundation and Lewis Family Playhouse, have annually honored key donors and partners who have provided significant encouragement and support to the Foundation in their efforts to ensure that the performing arts flourish in Rancho Cucamonga. The Rancho Cucamonga Community & Arts Foundation is honored to announce the acknowledgement of Vavrinek, Trine, Day & Co., LLP as "Outstanding Business of the Year" and local businessman Charles "Chuck" Buquet as "Outstanding Individual of the Year" and the Lewis Family Playhouse announces U.S. Bank as "Distinguished Benefactor" for their 2013 Award recipients. "Vavrinek, Trine, Day & Co. have shown their commitment to the arts with key sponsorships for our signature events and participation in Foundation sponsored programs;" shared Jim Harrington, Chair of the Rancho Cucamonga Community & Arts Foundation, "and Chuck Buquet was a long-time member of this Board he was instrumental in sharing the vision of the Victoria Gardens Cultural Center and helping to make the building of the facility a reality." -more- Lewis Family Playhouse at Victoria Gardens Cultural Center 12505 Cultural Center Drive, Rancho Cucamonga,CA 91739-Administration: (909)477-2775 . Fax: (909)477-2774 Boz Office: (909) 477-2752•Fax(909)477-2753.lewisfamilyplayhouse.com Owned and operated by the City ofRancho Curamonva 57 An Evening with Fritz Coleman --Page 2 "U.S. Bank has supported the arts and our community at the Lewis Family Playhouse with various grants for several years," indicated Susan Sluka-Kelly, Cultural Arts Manager at the Lewis Family Playhouse. "Their contribution directly impacts our ability to provide access to the quality performing arts programming at the Cultural Center to many, many underserved communities who value the experience but simply can't afford it or have no mechanism to get there. Because of U.S. Bank's grant funds we have worked with countless non-profit service agencies throughout the region to bring this wonderful experience of live performance to children, families and senior citizens who would not otherwise be able to attend. It's been a great relationship and I feel we help fulfill U.S. Bank's mission for expanding arts access to all." "There were several worthy nominees the Board and the Playhouse considered for each of the categories, we are proud to honor and recognize VTD, Chuck Buquet and U.S. Bank as the 2013 honorees; we hope the community joins us in congratulating and thanking them." Concluded Harrington. The Awards will be presented at the Lewis Family Playhouse, during the special benefit performance of An Evening With Fritz Coleman, on Saturday, October 5' at 7:30 pm. All proceeds from talented comedian and local weatherman, Fritz Coleman's show benefit the Rancho Cucamonga Community & Arts Foundation. "We are extremely fortunate to have Fritz return to Rancho Cucamonga once again to help raise funds for the Rancho Cucamonga Community & Arts Foundation," said Foundation Board Member Paula Pachon. "By donating his time and talent to the Foundation, 100% of the funds raised through ticket sales from Fritz's show will go directly to the Foundation to assist our efforts to support arts programming at the Lewis Family Playhouse." Tickets for Gold Level Seating are priced at $23.00 for General and $21.00 for Senior. Tickets for Silver Level Seating are priced at $18.50 for General and Senior. Founded in 1987, the Rancho Cucamonga Community & Arts Foundation's Mission is to generously support arts programming at the Victoria Gardens Cultural Center. Along with its many funding partners, the Foundation provides support to augment and support Rancho Cucamonga Community Theatre Company, MainStreet Theatre Company and Black Box Productions, plus provides annual support for the World Music Series in the Bank of America Imagination Courtyard, and more - - adding to create community through the performing arts. For more information on the Foundation and its upcoming fundraising events, please visit a 58 ABOUT THE SHOW An Evening with Fritz Coleman is hilarious and best described as a "Baby Boomer Support Group!" Fritz wants people to know that ... if you're feeling your age... he's right there with you! It's the fear and the funny of someone looking in the mirror and saying, "Who's the geezer?" Don't miss spot-on observations about the most common human experience... the passage of time. From gray hair to grandparenthood... you'll love hearing him say what you probably feel! Fritz Coleman is NBC4's weathercaster on the weekday editions of"Channel 4 News," airing at 5, 6 and 11 p.m. A Southern California broadcasting icon, Coleman is well known for his sense of humor and extensive knowledge of weather. He joined NBC4 in February 1982, as the weekend weathercaster and moved up to weekdays in June 1984. A long-time stand-up comic, Coleman has performed at The Improvisation, The IceHouse and other Southern California comedy clubs. He has utilized his humor in a number of series and specials that have aired on NBC4 over the years including "What a Week," "It's Fritz," "Fritz and Friends" and "The Perils of Parenting." He received four Los Angeles area Emmy Awards for his work on the NBC4 comedy specials and series. Coleman has written, produced and starred in three one-man plays. His first production "It's Me! Dad!" won the coveted 1997 Artistic Directors Award. A humorous and touching account of what happens when a "baby boomer" tries to recount his own life for his young children, the play shows how the father comes to grips with the passage of time and the skeletons in his own closet. The production also aired successfully on public television in Los Angeles. LEWIS FAMILY PLAYHOUSE An intimate, 536-seat venue, the Lewis Family Playhouse is the crown jewel of the three-acre, 89,000- square-foot Victoria Gardens Cultural Center. The complex at 12505 Cultural Center Drive and is conveniently located off the I-15 at Foothill Boulevard, as a major anchor of Victoria Gardens. The Box Office is open Monday through Friday from noon to 6:00 p.m. and Saturday from 10:00 a.m. to 6:00 p.m., with free parking available. For more information - For additional information or to purchase tickets for An Evening With Fritz Coleman, visit or call (909) 477-2752 or (877) 858-8422. Become a fan of the Lewis Family Playhouse and follow us on Facebook at I'll) ! . .I J 1:!;; :111 1 •. . and follow us on Instagram at 59 NEWS RELEASE LEWIS FAMILY CONTACT: Annette Mumolo, PLAYHOUSE Marketing Coordinator, Community Services Department PHONE: (909)477-2775,extension 3757 FAX: (909)477-2753 NBC4 Weathercaster and Comedian Fritz Coleman Returns to the Lewis Family Playhouse Stage for a Special Benefit Performance in "An Evening with Fritz Coleman"- Saturday, October Sfh FOR IMMEDIATE RELEASE September 5, 2013 Rancho Cucamonga, California - The Lewis Family Playhouse is thrilled to present broadcasting icon and stand-up comedian Fritz Coleman in a special benefit performance, An Evening with Fritz Coleman on Saturday, October 5, 2013 at 7:30 p.m. All proceeds from Fritz Coleman's show will benefit the Rancho Cucamonga Community & Arts Foundation. Tickets for Gold Level Seating are priced at $23.00 for General and $21.00 for Senior. Tickets for Silver Level Seating are priced at$18.50 for General and Senior. "We are extremely fortunate to have Fritz return to Rancho Cucamonga once again to help raise funds for the Rancho Cucamonga Community & Arts Foundation," said Foundation Board Member Paula Pachon. `By donating his time and talent to the Foundation, 100%of the funds raised through ticket sales from Fritz's show will go directly to the Foundation to assist our efforts to support arts programming at the Lewis Family Playhouse." An Evening with Fritz Coleman is hilarious and best described as a "Baby Boomer Support Group!" Fritz wants people to know that ... if you are feeling your age... he is right there with you! It is the fear and the funny of someone looking in the mirror and saying, "Who's the geezer?" Don't miss spot-on observations about the most common human experience... the passage of time. From gray hair to grandparenthood... you'll love hearing him say what you probably feel. -More- Lewis Family Playhouse at Victoria Gardena Cultural Center 12505 Cultural Center Drive,Rancho Cucamonga,CA 91739 Administration:(909)477-2775 Fax:(909)477-2774 Boa Once:(909)477-2752 -Fax(909)477-2753•lewiafamilyplayhouse.com jj Owned and operated by the City of Rancho Cucamonga 60 • Fritz Coleman is NBC4's weathercaster on the weekday editions of"Channel 4 News,"airing at 5:00 p.m.,6:00 p.m., and 11:00 p.m. A Southern California broadcasting icon, Coleman is well known for his sense of humor and extensive knowledge of weather. He joined NBC4 in February 1982, as the weekend weathercaster and moved up to weekdays in June 1984. A long-time stand-up comic, Coleman has performed at The Improvisation, The Ice House, and other Southern California comedy clubs. He has utilized his humor in a number of series and specials that have aired on NBC4 over the years including "What a Week," "It's Fritz," "Fritz and Friends," and "The Perils of Parenting." He received four Los Angeles area Emmy Awards for his work on the NBC4 comedy specials and series. Coleman has written, produced, and starred in three one-man plays. His first production "It's Me! Dad!" won the coveted 1997 Artistic Directors Award. A humorous and touching account of what happens when a"baby boomer" tries to recount his own life for his young children,the play shows how the father comes to grips with the passage of time and the skeletons in his own closet. The production also aired successfully on public television in Los Angeles. An intimate, 536-seat venue, the Lewis Family Playhouse is the crown jewel of the three-acre, 89,000-square-foot Victoria Gardens Cultural Center. The complex at 12505 Cultural Center Drive is conveniently located off the 1-15 at Foothill Boulevard, as a major anchor of Victoria Gardens. The Box Office is open Monday through Friday from noon to 6:00 p.m. and Saturday from 10:00 a.m.to 6:00 p.m.,with free parking available. For More Information - For additional information or to purchase tickets for An Evening with Fritz Coleman, visit www.lewisfamilyplayhouse.com or call (909) 477-2752 or (877) 858-8422. Become a fan of the Lewis Family Playhouse and follow us on Facebook at wwwfacebook.com/LewisFamilyPlayhousefanpage.com and on Instagram at http://instagram.comllewisfamilyplayhouse. 61 ..:. ... � • 1 ::...... .... ...... .. BENEFIT PERFORMANCE w ` FOR THE ... •�• t� N��:O CUCAMONGA OMMUNITY4RTSFOUNDATION This hilarious evening is best described as a "Baby Boomer Support Group!" October 5th - 7:30 pm GENERAL: $23.00/$18.50 GOLD/SILVER SENIOR: $21.00/$18-50 GOLD/SILVER --mmmwmmm� Box Office 909.477.2752 Fu %J'ANUIN lewisfamilyplayhouse.com AY I10US1 OWNED AND OPERATED BY THE CITY OF RANCHO CUCAMONGA ' CUT Bflslf IfliBull wdA cy... YVE fvflns low K BIG Bflnn �oomi�iEo oy diff STOVfR OCTOBER 61H - 3: 00 Pm OEM: $23.00/$18.50 UOLU/siNtH WE: $21.00/$18.50 Goio/saufA BOX OFFICE 909.411.2152 III"NN 10t leuiisfamilgplaghause.com .I, I I I I , OWNED AND OPERATED BY THE CITY OF RANCHO CUCAMONGA STAFF REPORT CONIMUNITY SERVICES DEP.\Rn, IENT RANCHO Date: September 25, 2013 C,UCAMONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director Subject: Review of Committee Assignments and Meeting Schedule RECOMMENDATION Staff recommends the Board review the committee assignments and make appointments as necessary. BACKGROUND Several items are attached for your review: Board Organizational Chart — this chart shows the current board committees and staff liaisons. Committee Assignments —this chart illustrates Board member assignments to the various committees. A few committees may need more members and our new board member must also choose his committees. We request that all board members serve on at least one fundraising and one operations committee. Board Meeting Schedule — for the full board, Executive and Finance Committee, and the various other committees. Respectfully submitted, Nettie Nielsen Community Services Director Attachments: 1. Board Organizational Chart 2. Committee Assignments 3. Board Meeting Schedule 62 MNCNO C�CAMONGA Rancho Cucamonga Community &Arts Foundation ;tIEMUNIT�O FOUND 2013/14 Organizational Chart SFOUNDATION Nettle NWsen Exec Sup tecuttve&Finance Melissa Morales—Agenda Minutes Logistics hair&Major Gift) Silhanek/Heidi Gautschl—Finance/Admin Jim Harrington(C Francie Palmer—Fu Linda Bryan(V-Chair) Susan Sluka-Kelly— - .ryan Snyder(Sec/Treasurer&Givi Richard Madsen(Golf) Jeremy Kahn(. - - Paula Pa 1 6011 FUNDRAISING - "le velopIy October 28,2013 - --- ard MembeRichard Madsen(Chair) - - cruitment/Cap - _ Al Arguello Building/Traini - - Jeremy Kahn Mark Rivera Jeremy Kahn(ChaRosemarie Brow Linda Bryan Major Gifts & Donor Recognition (formerly Annual Campaign) ' Jim Harrington(Chair) - - Paula Pachon _ �Utrea Bi-Annual Report Displays/website/ Party Trai Media/outr Dates Vary Taro Barag Jim Harrington _ Linda Bryan(Chair) Jerem Taro Barag(Host) la. Rosemarie Brown(Host) - Arts Playhou - Fritz Colem y scholarships October 5,2013(Ad = hool Sponsorships - --- -- Paula Pachon Community Giving 'Bryan Snyder(Chair) -- Taro Barag - _ - Rosemarie Br - TinaChen- -- - Jim Harringt - - Board of Directors 63 Jim Harrington(Chair)-Linda Bryan IVlce Chair)-Bryan Snyder(Sec/rrnturer) AI Arguello-Taro Barag-Rosemarie Brown-Tina Chen-Thomas Galindo-Jeremy Kahn Rod LeMond-Richard Madsen-Paula Pachon-Mark Rivera CUCAMONGA OMMUNITTY 2013/14 MEETING SCHEDULE CO &4RTSFOUNDATION FULL BOARD Regular Meetings: September, January, April, June (4m Wednesdays) • September 25, 2013 at 5 p.m. • January 22, 2014 at 5 p.m. • April 23, 2014 2-5 p.m. (Goal Setting), AND 5 p.m. (Regular meeting} • June 5, 2014 • June 25, 2014 at 5 p.m. (Budget Adoption) UTIVE BOAIln b's' idnesday of the wlonth - August, November, March, May Additional meetings can be scheduled on an as needed basis. • Wednesday, August 21, 2013 @ 4 p.m. • November 20, 2013 @ 4 p.m. • March 19, 2014 @ 4 p.m. • May21, 2014@4p.m. Quarterly Financial Reports: mid-month October, January, April, July SUBCOMMITTEES Goff Tournament-Chair., Richard Madsen Monthly April - November-2nd Mondays at 4 p.m. - City Hall Board Development-Chair,•Jeremy Kahn TBD Giving Committee: Chair Thomas Galindo Same as full board meetings - meeting at 4 p.m. (except April) -City Hall Motor Gift Compalon (new-formerly Annual Campatan) 2nd Wednesday of the month at 10:30 a.m. City Hall Morketino d Outreach (new) 2nd Tuesday of the month at 4 p.m. at the Cultural Center Party Train Chair. Linda Bryan No meetings required at this time AD HOCOMMITTEES Fritz Coleman Fundralser (new) 64 Rancho Cucamonga Community &Arts Foundation Committee Assignments 2013-14 4 , UPDATED. FUNDRAISING COMMITTEES ADMINISTRATIVE/GIVING COMMITTEES AD HOC COM Full Board Meeting, GOIt Tournament Spring Events/ Ma)or Giff Fxecuthre 6 Finance Board Development Arts Giving Committee Marketing 6 Fdn Committee Parr Train Campaign Committee Committee (Susan S. Outreach Coleman (Daniel S. Mania N. (Francie P. (Nettle N. (Neale N. Staff Lialson) (Susan S. (Susan S. Staff Dalson) S,aff Mahon) Staff hatton) Staff Dation) Staff Liaison) Staff Liaison) Staff ual,on) MeedngSclWdIA 411,W,dnaidey; 70Mondry,,4pn TYD Fins—ring Augud 3rdThundayrat9an, In Wednesday,of 2ndTuerdarat4 Spm,January,Ap11, horn Apol to August 210 4pm in Avir d.February Qpm in September, monthly at 4GCCt es needed June end Saptembn November 1P.3Qam Augurt,November and May November.January. (rico special Ind Wedr oTMonth Marty and May April end lune wortdopJ Membership Goal &Wm Board 5 Board Members Board Chair 5 Board Members 5 Board Memben 3 Community Members Board Vice Chur Board Tremurer Board Members I Fundraising Chair 1 Gwvig Char Al Arguello X Taro Barag X X X X Rosemarie Brown X X X Linda Bryan Vice Chair Chair X X X Tina Chen X X X Thomas Galindo X X X X Jim Harrington Chair X Chair Chair X Jeremy Kahn X % X Chair X X Rod LpMond . . . . . . Richard Madsen X Chair X Paula Pachon X X X X Chair X Mark Rivera X X X Bryan Snyder Treasurer X X Chair rn...nyr�erm.. Of STAFF REPORT CONIMUNIT]SERFICES DEPARTMENT t RANCHO Date: September 25, 2013 CUCA,MONGA To: Rancho Cucamonga Community & Arts Foundation From: Nettie Nielsen, Community Services Director By: Francie Palmer, CSD Marketing Manager Subject: STATUS ON RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION NAME CHANGE RECOMMENDATION This update is for informational purposes only, no action is required on this item. BACKGROUND As you know, in 2011, the Board started the process to officially change its name to the Rancho Cucamonga Community & Arts Foundation, adding "& Arts" to its original name on file as the 501 c3. December 21, 2011 a Certificate of Amendment of Articles of Incorporation was sent to the office of the Secretary of State of California requesting this name change. In January 2013, staff was able to receive confirmation of the change with the State of California via their website and received formal, Certificate of Status signed by the Secretary of State in April. Staff has sent a request to the Internal Revenue Service to officially change the name for the Tax ID # associated with the organization. Staff will provide a copy of the updated IRS Letter of Determination to all the members of the Board as soon as that is received. Respectfully submitted, Nettie Nielsen Community Services Director Attachment: State of California Certificate of Status 66 State of California Secretary of State CERTIFICATE OF STATUS ENTITY NAME: THE RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION FILE NUMBER: C1538709 FORMATION DATE: 07/31/1986 TYPE: DOMESTIC NONPROFIT CORPORATION JURISDICTION: CALIFORNIA STATUS : ACTIVE (GOOD STANDING) I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: The records of this office indicate the entity is authorized to exercise all of its powers, rights and privileges in the State of California. No information is available from this office regarding the financial condition, business activities or practices of the entity. s�AL•0F, ry �P. ,•'EUREKA '•. Fs� IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of Q v� California this day of March 28, 2013 . v ' LU m �q�'F o�N�p DEBRA BOWEN Secretary of State MAD 67 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: September 19, 2013 CUCAMONGA To: Park and Recreation Commission From: Nettie Nielsen, Community Services Director By: Melissa Morales, Senior Administrative Secretary Subject: RE-ALIGNMENT OF TERMS OF APPOINTMENT TO THE COMMUNITY & ARTS FOUNDATION RECOMMENDATION To approve that regular term appointments for the Board of Directors of the Community & Arts Foundation will be set to expire in December and will commence in January. BACKGROUND Over the past few months, the City Clerk's Office has been the lead on a team tasked with reviewing the City's Municipal Code for inconsistencies, conformance with State law, etc. Upon review of the section of the Code pertaining to membership on the Park and Recreation Commission, it was noted that the Code dictates that the terms for the Commissioners should expire in December and new or re-appointments commence effective the first day of January. Currently the Commission appointments, as well as the regular appointments to the Foundation, are scheduled to expire and commence in June. At their September meeting, a recommendation is being presented to the Commission to change their term expirations to December and commencement of terms in January. In an effort to bring consistency to the schedule of appointments of all the City's Commission and Boards, staff is also recommending re-alignment of the Board's term expiration and appointment dates. Should the Board concur, the terms that were initially set to expire in June 2014 will now expire in December 2013. The effective dates for the appointments would be January each year. The first Members affected by this proposed change are Members Madsen and Snyder, whose terms are set to expire in June 2014. Respectfully submitted, Nettie Nielsen Community Services Director 68 a.ana�.o suc-raarvu COMMUNITY &, -MFOUNDATION CURRENT COMMUNITY & ARTS FOUNDATION MEMBERS M¢mb¢r 6ppointmimt durriznt Tir m propos¢d fat¢ e9pirations Nzw Tp m expirations Arguello, Alfred 03/02/11 06/30/15 12/30/14 Barag, Taro 01/06/10 06/30/15 12/30/14 06/15/11 -reappointed Brown, Rosemarie 03/02/11 06/30/15 12/30/14 Bryan, Linda 11/19/08 06/30/16 12/30/15 06/06/12 - re-appointed Chen, Tina 12/19/12 06/30/16 12/30/15 Galindo, Thomas 05/16/07 06/30/15 12/30/14 6/15/11 Harrington, Jim 10/07/09 06/30/17 12/30/16 06/09/13 - reappointed Kahn, Jeremy 01/06/10 06/30/15 12/30/14 06/15/11 - reappointed LeMond, Rod 06/19/13 06/30/17 12/30/16 OEM Pachon, Paula 04/03/13 06/30/17 12/30/16 Rivera, Mark 04/03/yy13 06/30/17 12/30/16 I:\COMMSERV\Council&Boards\CommunityFoundation\Commissioners\TermsNew.do c 69 4 A 11e ♦e .1.1.. •11.1..1 glee...^.••� �..� 11.•.1 .11•••.ee.•1• •1111..1..•e.e• eeH• •• •H A BENEFIT PERFORMANCE ':..''' ��V` FOR THE x _ � "'i_"iCHO CUCAMONGA - 1 �RTSFOUNDATION ° a•1 •aa• This hilarious evening is best described as a "Baby Boomer Support Group!" October 5th - 7:30 pm GENERAL: $23.00/$18.50 GOLD/SILVER SENIOR: $21.00/$18.50 GOLD/SILVER Gam. Box Office 909.477.2752 LEWIS FAMILY lewisfamilyplayhouse.com PLAYHOUSE �e:n�e�'i u e.ev o e`�.� OWNED ANS OPEFATEO BY THE CIN OF flFNCHO W CAMONGA CODUT BflSlf TflIBUTf witA �/M1, wF� � r yv( fvflns fill- ST R BIG BflnD cououme By EF STOVER OCTOBER 61H - 3: 00 PM Oln(RRL $23.00/$18.50 GOLoAuEfl MIR $21.00/$18.50 GBLoAiLm BOX OffICE 909.411.2152 LEWISFAMILY lewisfamilgplaghouse.com PLAYYHOUSE OWNED AND OPERATED BY THE CITY OF RANCHO CUCAMONGA L•.:;:J REGISTRATION FORM fl - o 1111111 cm rtk 2C \` a' $17000,000 How You Are Helping - • • The mission of the Rancho Cucamonga Community • GOLF TOURNAMENT ■ . ..r •• . . ... & Arts Foundation is to generously support arts _ Presented by ' ' • • • This incredible tournament not only allows you to enjoy programming at the Victoria Gardens Cultural Center B URRTEC • • • • and throughout and beyond the Rancho Cucamonga , ,,, . , ,,, one of the most exclusive golf courses in the area, it g y ■ r .r. • . •. •• . provides the opportunity to win over $1 million in community by annually raising substantial funding WASTE INDUSTRIES,INC. ■ fit 0 awards,prizes and gifts. and effectively managing our resources. Monday October 28 2013 ■ ... • . . • Your Golf Package Includes: Red Hill Country Club • •, �� The Foundation has approved a strategy of • Golf Spots(as determined by your sponsorship level) generously giving back to our community. Our Cucamonga,CA • - Use of practice facilities _ funding priorities are: • Golf cart .• 4 � - ■ • Breakfast buffet t- .r • ■ . •• •• . • Deluxe gift pack for each participant Support of a wide variety it performing Playhose arts ttP� •. g p p p activities at the Lewis Family Playhouse �`'� ., t' • ' "' "� • Ticket for amazing Tournament raffle .. • Barbeque lunch on the course ✓ �- ■ , , Support for performing arts activities involving P ■ • • . ., , • Snacks and beverages throughout the course local schools ,4 ' Elegant steak dinner ■ _ • Golf awards • Support for visual arts events at Victoria Gardens ■ ■ ■ ■ - • Sponsorship recognition Cultural Center and other community facilities ■ Plus Your Chance to Win: • $1 million special hole-in-one opportunity Distribution of Arts Scholarships to deserving on Hole#i(randomly selected participants) Groups and individuals • Thousands of dollars in raffle prizes, _ The $1 Million Golf Tournament is the Foundation's silent and live auctions gifts major annual activity to raise funds. Funding raised ►, * , • $50,000 in our putting contest from this tournament will support Artist in Residency ■ - ' '' •- - • $30,000,$25,000,$20,000 or$15,000 in - ■ - ■ ■ • " ■ • programs, World Music Concerts and Community •• w hole-in-one contests Theatre performances. It will also allow us to provide •r. Over$1,110,000 In potential prizes! free tickets to disadvantaged school children to attend MainStreet Theatre Company for Young _ r a • Audience productions. CO Benefiting the We sincerely thank you for your support! NCHO CUCAMONGA (909) 477-2760 ext. 2207 OMMUNITY Or visit the Rancho CucamongaRTS FOUNDATION Community&Arts Foundation section of r rr r - www.RCCAAF.org www.RCCAAF.org• (909) 477-2760, ext. 2207 RANCHO CUCAMONGA "'� • -'P'1t: COMMUNITY &ARTS FOUNDATION Sponsorship Opportunities ;, -9 $1,00090001 Deluxe Golf Packages #of Golfers AUCTIONPRESENTING SPONSORED 12 GOLF TOURNAMENT SPONSOR AWARDS BANQUET $ 10,000 12 `p�oa6ptbMMUN/ryBA9r� 6 $1RAFFLE $ 10,000 6 _ M " r $1MM HOLE-IN-ONE SPONSORED 6 �o LIVE AUCTION SPONSORED 4 "'}`'�'""'• ' z a $50,000 PUTT CONTEST $ 5,000 4 $30,000 HOLE-INANE SPONSORED 4 ' 4reentedby $25,000 HOLE-INANE $ 3,350 4 / I $20,000 HOLE-INANE $ 3,200 4 $15,000 HOLE-INANE SPONSORED a Red Hill Country Club SCHEDULE OF EVENTS HOLE SPONSOR $ 2,500 4 Located beneath the beautiful foothills of the San Sponsor Packages (Non-Golfers) Gabriel Mountains in Rancho Cucamonga,Red Hill Country Club delights its members and guests with glorious views You r to miss this exciting opportunity t, 8:00 r HOSTED BAR $ 2,500 and incredible sunsets. A private member-owned club,Red participate our r13 Golf Tournameritto win more than Check In and RegistrationBREAKFAST BUFFET $ 2,000 Hill was established in 1921 and originally designed by milliongifts and prizes, "' Range Driving GIFT PACK $ 2,000 legendary golf course architect George C.Thomas,who is needed arts programs at the Victoria Gardens VOLUNTEERS SPONSORED also known for his design of the Riviera,Los Angeles and Center ' Lewis Family Playhouse. 9:15 am Opening CeremonyOFFICIAL PROGRAM $ 2,000 Bel Air Country Clubs. Red Hill is a mature,challenging Imagine a and exquisitely maintained "classic"course. Whether for ' '• ' '' ' ' ' r SNACK AND BEVERAGE $ 1,250 - business or pleasure,Red Hill's playing,practice and dining California's ' 'st exclusive •'lf courses! GOLF CARTS $ 1,250 facilities will exceed your expectations. ShotgunStart your morning with a delicious country club breakfast 9:30 am RECOGNITION PLAQUES $ 1,250 The course measures 6,613 yards with a par 72. The buffet. birdies ' pars,enjoy '' ' 'ue Team Scramble Format tree lined fairways, 43 bunkers and three lakes offer lunch with ample refreshments spread throughout the Fun and Rewarding Golf Contests All Golf and Sponsor Packages Include: strategic challenges to players of every skill level. course. r golf opportunities t, win BIG prizes Snacks and BeveragesProgram Ad Space,Signage,Tee Sponsorships and Red Hill Country Club also has a superb staff and including $1 million! As if that is not enough,enjoy a Playhouse Donor Recognition;varies dependent upon exemplary customer service which will spoil tournament sumptuous steak dinner in the clubhouse after your =,Do am Barbeque Lunch on Course Level.Specific Benefits see RCpark.com participants and guests all day along,but especially during round...with opportunities to win thousands of dollars our Tournament Awards Banquet. raffles,silent& live auction. A day very well spentl 2:DO pro Cocktails(No Host Bar) Contributions DINNER MENU* For our non-golfing friends,please consider a donation of All proceeds fr' the tournament will help us continueSil $1,000,$750 or$500 to support the Playhouse. Recognition Freshly Tossed Salad with Choice of Dressings our 'r r of performing an, visual arts programs — will be provided at the Tournament. Delicious New York Steak with Seasonal Vegetables at the Victoria Gardens , pm ClubhouseDinner Fresh Baked Dinner Rolls Golf Awards Rich Chocolate Glaze Cake Rancho Cucamonga Community&Arts Foundation Raffle DrawIng Coffee,Tea and Iced Tea • , of Directors �! /�" _� And of course,you may enjoy our no-host bars immediately after your round of golf! • .. _ . . cttoc.al e amid& r F rou 64- 9/w"3 WCommunity 2013 Recreation Needs Assessment Findings and Analysis Presented by the Park and Recreation Commission Subcommittee& Community Services Department Conducted by: Greenkay LLC NEEDS ASSESSMENT PURPOSE -To conduct a Statistically Valid Survey that provides a sr.ientffifically reliable method to gain an understanding of a community's recreation needs, attitudes, opinions and behaviors. •A formal Assessment provides one opportunity for data collection in the first phase of the development of a Park and Recreation Master Plan. It serves as one foundation for long range planning initiatives, visioning out 10-15 years. -The last time a Recreation Needs Assessment was conducted in Rancho Cucamonga was in 2000/2001. POPULATION & PROGRESS 2001 2010 -Popuiatign 121 100 • Population over 165,000 • 29.4% population growth -Enhanced program offerings and services for youth, adults and seniors -Completed several capital projects related to priorities identified in 2001 — First phase of Central Park (including new Senior and Community Centers) — Victoria Gardens Cultural Center — Development of additional neighborhood parks. -Elimination of Redevelopment Agency I S Rancho Cucamonga 2001 2012 Population 121,100(m stated to 2001 report from Cemua 167,903 data) Developed 298—not including =1-246 acres of 420 acres of Park community S regional trails parks S open space Acres Parks 19 Neighborhood Parks 31 1.5—10 acres 3 Community Parks 12—44 acres 150 miles of hiking, biking and equestrian trails RECREATION CUSTOMERS . o of cl ist)mers0 )n revenue • 63.74% Repeat Rate (benchmark= 30-50%) Generational Break Down • 37.83% of paid registration customers 11 and younger • 10.0% Seniors • 13.5% Baby Boomers Based on analysis by Learning Resources Network(LERN)of 2012 Registration data •+TS'^ R ilr �4 t z PROJECT BACKGROUND & TIMELINE •A Community Recreation Needs Assessment was identified as a City Council Goal for the 2012/2013 Fiscal Year as the first step in developing a Park & Recreation Master Plan. -July, 2012 an internal multi-department project team was formed, which included a subcommittee of two Park and Recreation Commissioners. r j F MULTI-DEPARTMENT TEAM • Public Works Services • City Manager's Office • Library Services • Animal Services • Purchasing/Administrative Services PROJECT TIMELINE January— February Stakeholder and commumy Worksho s 2013 March —April 2013 Public Outreach 462 hard copy + 100 phone surveys completed Web based public input via RCCommunityldeas.com May 2013 Data analysis and draft report July 22, 2013 City Council & Park and Recreation Special Meeting August— November Park and Recreation Commission to finalize report Rancho Cucamonga, CA Community Needs Assessment Needs Assessment Presentation 7/22/13 RRC ASSOCIATES [tnvato �� Community tim.in Today's Agenda ■ Demographics ■ Inventory ■ Public Input Process • Survey Result Highlights Demographic Analysis Population m la0?00 16.)00 330,)00 100.)00 ao)66 60,300 00.)00 20,)00 2100 2010 10:1 2017 US Census(2000 and 2010)and ESRI Projections 2000 Population 127,777 2010 Population 165,269 2012 Estimated 167,903 2017 Projected 175,256 Demographic Analysis • The median age in Rancho Cucamonga in 2012 was 34.6 compared to 32.2 in 2000. • The median income for Rancho Cucamonga was $61,022 in 2000, and according to ESRI estimates, it was $76050 in 2012. • The highest ranking educational cohorts in Rancho Cucamonga are those with some college education and no degree (28.9 percent) and high school graduates (21.6 percent) Census Age Demographic Analysis 16.0% 14.0% 12.0% 10.0% 8.0% O Rancho Cucamonga 6.0% ■California o United States 2.0% 0.0% 0-4 5- 9 10- 15- 20- 25- 35- 45- 55- 65- 75- 85+ 14 . 19 24 34 44 54 64 74 84 Inventory Analysis (Quantitative) Availability to the Residents of Rancho Cucamonga 2000 vs. 2012 Invontoory Population r cornoonent 2000 n.2072 Rwwf90Cuca CA w, rw. zm w w n u, f a f se' z m,• tw f 1 f v � 1 rowu]c.lfasM f )s > Ell, unn 1 m u unf nn z w 9 9u fw ]m ,• I L] a r w]wenwmxe � u)w3 1tfe�A 11.fPf ]1fM Y11A sl f)M 113!{ SS Snf OWY lw( 0( 00 OCOy 1O W14 SIT w6T O[OI{ OMf b.➢W11 f f ) ) G�[.n♦puM f�leW[tlen W ]frpn}ppp0 IGIi l ])% 33.98 f.9IY 1353M -119T IOJ.Wp ]390M -31101f 31 W11 950f O1M 11.168 3 WX �n.90A C $l11 Y y Y v E § 8 ,i Tay 203 29 19 18 POPULATION 2000 127 777 Po ulation ereachcom Onen[ 629 4406 6725 7099 Tay 300 49 29 28 POPULATION 2010 167,903 %trlceafe 31.40% 47.78% 68.97% 52.63% 5556% Po ul at]on per each component 560 3,427 5,790 5,997 Percent Change Per Populatlon per each component From 2000 to 2012 11.08% 22.23% 13.91% 15.53% School Field Additions 31 (2000 to 2012) s !t Elementary Schools .2 LL $ 12—practice soccer fields 8 $ q 3—overiay soccer fields 8 9—practice baseball/softball fields Tots! 2 to 19 Middle Schools S—practice soccer fields POPMAnON 2000 127.777 1—overlay soccer field Polatlon each co onent 12778 63 89 12778 6725 1—practice overlay football field Total 30 Z ,12 25 2—practice softball fields POPtAA7ION 2010 167,903 High Schools %fiwew 31.40% 0.00% 0.00% 20.00% 31.58% S—practice softball fields Population W each component I L 16790 83.952 13,992 6,716 1 2—game football fields Percent Change Per Population per _ each component From 2000 to 2012 -31.40% 31.40% 1 -9.50% 0.13% 2—Overlay football fields n r Y Total 6 4 28 1 POPULAWN 1000 127,777 Po ulation er each corn onent Z3 296 31944 4 563 127 777 i t Total 10 4 28 7 POPULATION 2010 167,903 %Invease 31.40% 66.67% 0.00% 0.00% 600.00% Population per each component 16790 41976 5,997 23,986 Percent Change Per Population per each�Commpo�n�en�t F rom 2000 to 2012 21.16% -31.40% -31.40% 81.23% Focus Groups/Public Meetings • 93 participants attended focus groups and public meetings representing interests from - Friends of the Pacific Electric Trail - Rancho Cucamonga Community&Arts Foundation - Rancho Cucamonga Library Foundation - Senior Advisory Group - Sports Advisory Group - Trails & Equestrian Interests MindMixer Online Community Engagement Tool TiNnf n1 irI ICM v.Ncipnr.ti tna Pm,Yaf '. �. J�:..: PPOjECT TOTALS 41 . 4 1055 Visitors 227 Ideas 449 Comments Statistically-Valid Community Survey • 462 completed (340 via mail, 122 online) — 9.2% return (average is 5-15%) • too completed telephone surveys r i ; • 300 completed surveys = a valid sampling i�--®• •rpt • 562 completed surveys @a 95% confidence level (t4.3%) • The survey results were statistically weighted to r reflect the demographic profile (age, income, - household status) so the results represent the make- up of Rancho Cucamonga. Respondents Household Characteristics Single,no children J21% Single,with children at homeg% j I About 12%of Single,children no longer at home (empty nester) 1*1'4 Ii respondents Indicated a I. need for ADA accessible Couple,no children 11% ' I facilities. Couple,with children at home 33%' . Couple,children no longer at home em nester ----------- Respondents Res ondents Household Characteristics Am at f 18-24 25-34 1 21% I I E 35-44 { I I {— Aae of Respondent 45-54 Average Median 55-6415%Mill 44.8 Years 43.0 Years 65-74 y% 75 or older �MM+ 64 Respondents Household Characteristics Under$25,000 7% $25,000-$49,999 1 %" $50,000-$74,999 '20% $75,000-$99,999 14%14%,: i $100,000-$149,999 l $150,000 $199,999 $200,000 or more Iv.M�pwl x.rrr+Il�t.�A7��I��W rl•F O�YT.I}Tv6 4��+VwuJ�. IrUru.AM �5. - .Ir.nv u,.ews/vnFY �.0' lnm. ^may.�Yv�Yf t�r.yv..o.v�J 41 'T r•,--�•v �+ r - "Even though my family does not use everything that Is provided,I appreciate all the options avatlabie^ Page 7 ....._.. �� I I I ' fwur.�.a reams. Jill" Ch wLAn4pn.rW 1 �Il .ai�ul.aY'Mn.n(Wn wLM I 1 I. n.•t fwr..n x.e.,.u..w reuA �11 ,nv.�rAmm�l W(.rx.i ..F fm Ar 1 � I r <M w,weP,wJal+un l.II M.1 li j� 1 OryrnrMAn e��.Maw.nbJ 1 y.4 `' Cm+wmwY.rvxrlY+n1 �aj'. I.' 1 .f 1 _ I 1 ; r GN W.Y.wabWwi U Mw\•IWn.n"�swwy al. yra rr.w 1 u fAY wA4vlpe�.Ry. � MaJ u.I�MnI...IWes.4�lq r �. rnY wn.wm w4rrl.wr.. Pxl. �ld.' IT' rh�....wene^�.MNn...rnva �AII [M�n..we.emwrriaw..b Y ur wwo�rMJnn...o.r.l ��u I CM i.m fmlw �l) "Generally I like the"Level of Service"provided." f4r.WnK.µyr.nrJ.InwfiY.1..1 Il . VT^ if Page to ...._._ .. ...__ . _... ........I cumaR Propams and FadMIM-Importance vp.N. Ot MavU' Radon Sample overall Fx111"" 375 - I I kW dna�aWw High Importance and meeting the household needs of the City: -City parks s Y:. cnraas e.erP.rw. -City trails Iwamsa=n.are. ' i,,,wraaaaarle.c, / -City librariesWOPM - qu u e' ..rPa .er ��+r^�"P^• Mimal Care Center rons 4CQall7A-`' 3pau hR'Nr'P�, Salren. l i -Lewis Family Playhouse �A"O -Special use facilities T @•. MeA MIp ( T -City athletic fields y Lae, a LA , z.s towrlwrall�raMae,rf •• f }y� i. * ., Mpi.a.rsaaai aaMawf ).5 Hw wN mdaan -in-.0 (ar V'Odrd 5.J5 Pagers Mq r�dP�kA1A dHiJ �rq ' i' Couples/Single parents with children tended to Indicate this more often. Iw.d vw�oloMilliW 1 Indicates high level of ^—+ ---^—^ ^�•" villlill'a*_ satisfaction for condition of 1 Va,lu-T•P4vn1-M �w I facilities 1 ltl dwrbry �M 4nG111ma11�4;M �11.*. K;n..wbl slim am', Page lj fu,;mw unb/nJI YnwYOM ,a 1 Importance of INDOOR Facilities to be Added,Expanded,or Improved (Average Rating) Indoor children's discovery center/interactive museum(2nd Floor of... 3. - 8 f-' -r-- ---<.j Indoor swimming pool for recreational i purposes(learn to swim programs,water._ ( 3•J_ , r Additional library space ;7 Additional community use spaces(youth, 7 - teen,adult,and/or senior) _ •(3 4 ; i j, Additional weight room and cardio fitness 1 J" space Additional multi-purpose gymnasium space 3. ill T . Additional fitness class space Page t9 Other 1.0 15 2.0 2.5 3.0 3.5 4.0 4.5 5.0 Other Indoor Facilities • Additional Senior Center space • More adult armchairs at Archibald Library • Recreation Center • Soccer Complex wl synthetic turf • Fitness classes to fight childhood obesity Imps1YYA WlpOgl Ftlftl.1lM.FglidiL Klml.bJ! 11-.KWia Ntlry) caW.Y.nGr♦n !4w ♦ .L QH♦Yrnuvn-.w♦ �Y ir�u•a♦[u♦rnrYriwYtr.vr �1l � . �i+.n sr4•re�4rier♦r•va.b./T♦rrrJ �♦ I'' Vuwr r•wJrw Yalu♦ ♦•w♦ain.iar...rsr nlw.Y.u�v.wP �Al1 ';'. MnvnwrnlwUi�wsvYW v �yji �� I wwr I vw.wr+.0 Yvb.nn.v �Al:'. 1. r• i rvvnl.vi.av�wJo�r n..♦ bGslrw.♦PM �Ah tubi Por.n♦aY..n lAa♦hwn♦M �,ll i.- �.. Epiln•uJ ntMW tilAu �11. I•. Mr Mww♦1�♦+K �Al (•• 1 nnrr..a�..r.rr.w ,�All" t'•r e� �' r' Page�9 aywYr�L•uelynN iY^]1 qrr. Y Y Y tl tJ Y Y Y Y tl other outdoor Facilities • More parks in Southwest RC — Need more than one f : • Soccer fields • Aquatics park • Central Park handicapped parking Moat ImpoetatK F�Ilty/pnb Optko to M Dwelop�d Specific trail linkages within I,.ikaM nail�ome[tiMy � i>x� 'i war. Rancho Cucamonga,frequently mentioned: soau on mdm.nr�rrM vIvw 'iia utb :J �. � � I -Etiwanda Preserve Uilbm's Muwny cemn!•nte..niw mwun "..N% I i I 1 -More North/South Trails iNow...mm n6 coolla,nreetimaloWoan �1• 6% _.l� S t I .. +r .� -More neighborhood �mwwe nv.tira n+..han�.wnrvcemns/aq txiNie• �s; M' , 7.1 COnnlCtlOtlf wenn srmni�ood b rtc.e•uvd wows �y Iplf s<�IS1� �: .I . -Victoria Gardens connections M+mwem.Iiela mmnln Wil _'906. . -Connections to Pac¢ic Electric Trail Crymrunan �xx.'. Page x j � A M s4 Io4 l54 >a~ M.ss tu+t a14 aas s4 u.antalt«.e6.Ir •Most Important Secant Most Important tCan64 41 rw rw .•�tw.I Xw wJ IrT.e�M 4Y+Mr evtr.ss �w•.wmn.J•.s•. ••.. � :'. I ......... �mit: � ..� a,«...,..•...�.o-,...m.n mea 1 Page x6 °'^'^'^^.�^• �'°`; ra m..wr rr.,a.r�.a rnwwa.+wwr[.war w sa4[gw,a4 ww..raw ware,ran Healthy RC Through the dedicated efforts of city staff, g'-` ! community partners and . - of»mss volunteers, Healthy RC is -�W ; developing a wide range of VEN - _ programs, policies, _. ._. infrastructure and events to help build and maintain healthy minds, healthy bodies and a clean and . ._ui sustainable earth i.wwwy 'emaw.0 a.wo.w •mawa,.v�.. F.rr9nM1�' Impact on Loss of RDA Funding • For Rancho Cucamonga the elimination of redevelopment equates to an annual loss of approximately $90 million in funding. • RDA is currently the source of funding for the Lease for the RC Family Sports Center • The current Lease agreement, which has an annual cost of approximately $360,000, expires in 2017. • Prior to the expiration of the Lease the City will need to consider how to provide recreation programming that is currently being provided at the RC Family Sports Center. BM and Corr.m Mol of R.col Comm lwll ll.Grapxine/paMM 4B% !' l pepmx �I�9111 ' GgFinail Nusersel �jps� i I ! ; j. CM d Paredes cu 9. Ift iI website _9�3919 J. i Postxs/fMxs 191'., i fhhx 19M'.. P.rf.rm.nc.w pfwldlry Intxnet/wM ��{ fRel aw�-�751{..' HK P Ma:3.7 L 40 10[ll rMwlpapll � ^ lA l -3T%25%_ __I Srcia11M fly lie iwrn j 1 j m FRbOOL) �1�, 11 433M 1xreadon I Ixil'iies/PmAam losatim �ll%� � � 9C cable TV cM.ncl fIll 1311'. r h h Lewes FamiN%ayMne Seamon B%"!' Brochure 9M I h _ I .TotJ IlaMam Sample fFB9al dlbdrds �-IBli,i L. :.. YS Imo ]lA IA 101E 'M WL TA N SA iWIL .Be.MxMd .Wrrem wawa ' . 94 r W--- - RRC ASSOCIATES Community An SYR Company Scrmus Next Steps • Identify 4-5 Areas of Focus • January/February 2014 Final Report to City Council -091 Thank You For Your Time Questions ? 10 Draft Report Available @ www.RCpark.com - . .. :t Community Services Department (909) 477-2760 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Best and Current Methods of Receiving Communication rapevine/Rancho 45% 82% . Reporter - - - 14%t E-mail(Listserve) ncho Cucamonga website Posters/flyers 9w", 24% Other 9% nternet/websites Performance on Providing Communication Average:3.7 35% Local newspaper 30% -king(i a Twitter, ,. o L 25% ebook) R = e recreation 3 lox program location V 15% 11% V channel(RCN) 4%': Family Playhouse 0% ison Brochure c o ti �� ti Digital billboards ■Total Random Sample ------------------rercentornausenmas— ■Best Method ■Current Method 32 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Additional Amount of Tax Willing to Pay Annually Additional Amount of None 3596 Assessment Tax Willine to $1 to$25 2296 $26 to$50 996 $51 to$7S 9%,- $76 to$100 13% More than$100 Additional Amount of Sales Tax None 40% Willing to Pav 1/8 cent 19% , 1/4 cent ; 1/2 cent 1cent - -.�20% r.p 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Percent of Households ■Total Random Sample RRC Associates 31 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Opinions on Amount of Spending by Rancho Cucamonga 10 Providing current 44% recreation programsE7% 41%' Maintaining existingparks,trails,recreationfacilities and community centers Improvements to existing parks,trails, recreation facilities and 7 community centers 3 ' f Building new parks, 20% trails, recreation facilities and community centers 36%' ; 0% 10% ., 20% 30% 40% 50% 60% Percent of Households ■Too little ■About right ■Too much ■Don't Know 30 RRC Associates Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Programs,Activities,Special Events—Importance vs.Needs-Met Matrix- ao% Random Sample Overall Higher number of HHln•need/ 0 m ; Higher number of HHin- " Lower level of needs being metm o a Higher level ofneeds being met t^ 3C *--Special Events E —' Fitness Wellness Frog p Cunural Performing Ar s ,a ',� Gen.Edu/Skills Edu .( o m Env./Nature Frog c m �♦ volunteer pros N MIDPOINT OF t c IMPORTANCE ! �enior Activities Learn to Swim Pros SCORES (33%)._ Sports Prog-Adult L C +--Family Pros m Baby Boomer Frog Children/youth Activities 0 � - i Sports Prog-Youth 06 Teen Activities Summer Day Camp 0% Lower number of HH In-n" Lower number of HH In-need/ Lower level of needs being met Hiaher leve/of needs belna met 40% 80% How well needs are currently being met (average percentage rating) RRC Associates - 29 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Top Three Most important Programs,Activities,and Special Events to be Added,Expanded,or improved Over Next Five Years Special events(e g,concerts/movies in the park,Founders -'t''�-..11Ho!^;�< 36 :. Parade,fireworks,community celebrations) Fitness and wellness programs B%'* 30% ' Senior activities Environmental/nature programs 6%L 19% 7 t Cultural/performing arts programs { 69f+�j 171% x � ' General education,skills education(computers,cooking, ( r babysitting,etc) a Sports programs-youth ` d. Sports programs-adult 13x a Children/youth activities(non-sport) Learn to swim programs Volunteer programs(e g,coaching,senior volunteer 3!6 lox - Lewis Lewis Family Playhouse and library programs etc) Family programs 6M Baby Boomer programs 6M ; - Teen activities 4% Summer day camp 4% 0% 5% 10% 1S% 20% 25% 30% 35% 40% Percent of Households ■Most Important Second Most Important ■Third Most Important (Combined)Top Three 28 RRC Associates • Rancho Cucamonga Parks and Recreation Citywide Survey 2013 How Well Programs Needs are Being Met (Percent Needs Met vs. Needs Not Met) Sports programs-youth 68%, Cultural/performing arts programs 66% Sports programs-adult 63% 77 7r !tial events(e g,concerts/movies in the park,Founders 62%' Parade,fireworks,community celebrations) nteer programs leg,coaching,senior volunteers,Lewis X60% Family Playhouse and library programs etc) Senior activities 56% ' Learn to swim programs 52% Fitness and wellness programs 51%: ieneral education,skills education(computers,cooking, r 49% babysitting,etc) Teen activities - d ftr-s wFi^LT Family programs 47%: Children/youth activities(non-sport) 4S%: r. SummerdaycampE28% Environmental/nature programs Baby Boomer programs 53% Other 22% 66% 0% 10% 20% 30% 40% 50% 60% 70% so% Percent of Households ■Needs Met Well(75%or 100%) ■Needs Not Met Well(0%or 25%) RRC Associates 27 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Percentage Level of How Well Program Needs Are Being Met Sports programs-youth 72 Cultural/performing arts programs 72916 t , Sports programs-adult 69%.- a r acial events(e g,concerts/movies in the park,Founders 68% Parade,fireworks,community celebrations) nteer programs(e g,coaching,senior volunteers,Lewis 66% Family Playhouse and library programs etc) Senior activities ;r Fitness and wellness programs 6191,'- .k{. it- 2 -�! Family programs 61%' - Teen activities Children/youth activities(non-sport) 3eneral education,skills education(computers,cooking, babysitting,etc) Summer day camp 55% .f_ Environmental/nature programs % Learn to swim programs 54%` - Baby Boomer programs 40% Other 31% 0% 10% 20% 30% 40% 50% 60% 70% a0% Average Percentage Level ■Total Random Sample 26 oar eccnriatac Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Percentage of Households Indicating a Need for Programs,Activities,and Special Events Special events(e g,concerts/movies in the park,Founders Parade,fireworks,community celebrations) 71% Fitness and wellness programs 61%. Cultural/performing arts programs General education,skills education(computers,cooking, 49%- babysitting,etc) _ _ Environmental/nature programs 47% 't Volunteer programs(eg,coaching,senior volunteers, % - Lewis Family Playhouse and library programs etc I _ Senior activities 40% Sports programs-adult 34%. - Learn to swim programs 34%. Family programs 29%. Children/youth activities(non-sport) 25%'; Sports programs-youth 23% - Baby Boomer programs 20%. Summer day camp 15% Teen activities 14% Other *M14% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percent of Households ■Total Random Sample RRC Associates 25 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Most Important Facility/Park Options to be Developed-Open link Children's discovery center/Interactive museum ssx Complete Central Park 37%_ Trails and trail connectivity 16X i Focus on maintaining what we have 21m: . i- Indoor swimming pool for recreational purposes 21XT,111 t outdoor swimming pool for recreational purposes 16x i.. Multi-sports field complex 1196 Improve existing Equestrian Center • ^Sx 1 Improve existing parks/community centers/city facilities Sx Gymnasium Ox 0% 10% 20% 30% 40% 50% 60% Percent of Households ■Most Important ■Second Most Important (Combined)Top Two 24 oor ee�.va�rea Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Most Important Facility/Park Options to be Developed Complete Central Park Trails and trail connectivity !1496 22% ' ' •Focus on maintaining what we have ^=-_'� ?, 27% Indoor swimming pool for recreational purposes t .;'g><t ' 21X i Improve existing parks/community centers/city facilities Children's discovery center/interactive museum :?;"a%,"-;" 19% Outdoor swimming pool for recreational purposes <' 916�',*;" 1516 - Multi-sports field complex t . 9X - i Improve existing Equestrian Center 2X 4 Gymnasium 296 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% Percent of Households ■Most Important Second Most Important (Combined)Top Two RRC Associates 23 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Top Three Most Important OUTDOOR Facilities to be Added,Expanded,or Improved Over Next Five Years-Open Link Trail connections within Rancho Cucamonga Complete central Park �%� Outdoor swimming pool for recreational purposes (learn to 42X swim programs,water fitness,recreational open swim) Multi-sport field complex(lighted) % Shade structures In park26% ` Splash pad/spray ground 1110' Community gathering spaces/outdoor event facility/amphitheater Nature-based facilities(e g,outdoor nature/interpretive center) = `( New park in southwest RC Additional dogpark(s) 1110 Picnic facilities(tables,barbecues,shelters) U Expand parking at City parks and facilities 4 ; t Community gardens/urban agriculture S!{ y Regional trail connections outside Rancho Cucamonga Additional tennis courts(lighted) 5% - Other S% New playgrounds Basketball courts(lighted) a% Open space/undeveloped areas ON More lighted athletic fields 09 ; Outdoor fitness equipment(in parks and trails) 0% 0% 10% 20% 30% 40% 50% Percent of Households ■Most Important ■Second Most Important ■Third Most Important (Combined)Top Three 22 oor ecenrintw Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Top Three Most Important OUTDOOR Facilities to be Added,Expanded,or Improved Over Next Five Years Complete Central Park ?` 7%`." 36 Trail connections within Rancho Cucamonga Shade structures in park Outdoor swimming pool for recreational purposes (learn to 1 _ - swim programs,water fitness,recreational open swim) '!4%� 20% t i Regional trail connections outside Rancho Cucamonga 1371{-. ' Multi-sport field complex(lighted) 4% IIX Community gardens/urban agriculture ?'S% lox' 'N Community gathering spaces/outdoor event facility/amphitheater '3% Nature-based facilities(e g,outdoor nature/interpretive center) '3% 9X - Outdoor fitness equipment(in parks and trails) 3 ' SIX. Splash pad/spray ground `'' 8X; . - 9 i- New park in southwest RC Additional dog park(s) •. `AL. 7X_ . Picnic facilities(tables,barbecues,shelters) ir 7!i`. Expand parking at City parks and facilities k' •6Y$ Open space/undeveloped areas 6X More lighted athletic fields 3% SX Additional tennis courts(lighted) 3% S% New playgrounds SX 0% 5% 10% 15% 20% 25% 30% 35% 40% Percent of Households ■ Most Important Second Most Important ■Third Most Important (Combined)Top Three RRC Associates 21 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Importance of OUTDOOR Facilities to be Added,Expanded,or Improved (Percent Important vs. Not Important) Complete Central Park 70% Shade structures in park 65%' Trail connections within Rancho Cucamonga 6396 Outdoor swimming pool for recreational purposes (learn to 60% � r swim programs,water fitness,recreational open swim) 57% Community gardens/urban agriculture Nature-based facilities(e g,outdoor nature/interpretive - 56%, center) Regional trail connections outside Rancho Cucamonga 55% _ Picnic facilities(tables,barbecues,shelters) 53% ' Community gathering spaces/outdoor event 51% facility/amphitheater Multi-sport field complex(lighted) .50% Basketball courts(lighted) 47%: `� More lighted athletic fields A 46% New playgrounds Splash pad/spray ground 42% 42%. Outdoor fitness equipment(in parks and trails) Additional dog park(s) 40% Expand parking at City parks and facilities 39% .. Open space/undeveloped areas 37% New park in southwest RC 37%` Additional tennis courts(lighted) 7% Other 69% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percent of Households ■Important(4 or 5) ■Not Important(1 or 2) 20 RRC Associates Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Importance of OUTDOOR Facilities to be Added,Expanded,or Improved (Average Rating) Complete Central Park 4.0 Shade structures in park 3,9 Trail connections within Rancho Cucamonga 3.8 Outdoor swimming pool for recreational purposes (learn to swim programs,water fitness,recreational open swim) I : Community gardens/urban agriculture , 3.6 - Regional trail connections outside Rancho Cucamonga Nature-based facilities(e g,outdoor nature/Interpretive center) 3.5 • , Picnic facilities(tables,barbecues,shelters) 3.5 Multi-sport field complex(lighted) •3.5' Community gathering spaces/outdoor event facility/amphitheater 3.4. New playgrounds More lighted athletic fields • 3.3 Basketball courts(lighted) f3.3 Outdoor fitness equipment(in parks and trails) 3,2 Expand parking at City parks and facilities 3.1 New park in southwest RC 3.1 Splash pad/spray ground 3.1 Open space/undeveloped areas 3.1 Additional dog parks) 3.0 Additional tennis courts(lighted) 2.9 Other N4.0 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 Average Rating ■Total Random Sample RRC Associates 19 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Top Three Most Important INDOOR Facilities to be Added, Expanded,or Improved Over Next 5 Years-Open Link Indoor swimming pool for recreational purposes(learn to 72 swim programs,water fitness,recreational open swim) I _ Indoor children's discovery center/Interactive museum 56X - (2nd Floor of Biane Library) - Additional library space 3J% i Additional weight room and cardio fitness space- ` Additional community use spaces(youth,teen,adult, 289 and/or senior) Additional multi-purpose gymnasium space 22% - Additional fitness class space 17%. , s .1„ Other 17%.;, 0% 10% 20% 30% 40% s0% 60% 70% 80% Percent of Households ■Most Important ■Second Most Important ■Third Most Important (Combined)Top Three 18 RRC Associates • Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Top Three Most Important INDOOR Facilities to be Added, Expanded,or Improved Over Next 5 Years Indoor swimming pool for recreational purposes(learn to swim programs,water fitness,recreational open swim) �` " % =4 . Indoor children's discovery center/interactive museum(2nd ' _.7w •t. �,;' Floor of Blane Library) Additional library space S6%`; 37X - Additional community use spaces(youth,teen,adult, ,831ST and/or senior) h Additional fitness class space '.'r,8%i' 1914` Additional weight room and cardio fitness space . i 67f` 18X,::' ' - i Additional multi-purpose gymnasium space '. 4% 1814r - - I i . Other 7% _ r 0% 10% 20% 30% 40% 50% 60% Percent of Households. . ■Most Important N Second Most Important ■Third Most Important (Combined)Top Three RRC Associates 17 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Importance of INDOOR Facilities to be Added, Expanded,or Improved (Percent Important vs.Not Important) ndoor children's discovery center/interactive museum(2nd 63 Floor of Blare Library) - I Indoor swimming pool for recreational purposes(learn to , 62% swim programs,water fitness,recreational open swim) I-'"- 57% Additional library space - dditional community use spaces(youth,teen,adult,and/or I 47% senior) Additional weight room and cardio fitness space `. Additional fitness class space ! y i 41% Additional multi-purpose gymnasium space 43V Other I - - 0% 10% 20% 30% 40% 50% 60% 70% Percent of Households ■Important(4 or 5) ■Not Important(1 or 2) 16 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Importance of INDOOR Facilities to be Added, Expanded, or Improved, (Average Rating) Indoor children's discovery center/interactive museum (2nd Floor of Biane Library) 3.8 Indoor swimming pool for recreational purposes .(learn to swim programs,water fitness, recreational 3;7 open swim) Additional library space 3,7, Additional community use spaces(youth,teen, adult,and/or senior) 3.4 Additional weight room and cardio fitness space 3.3 ,• b I .i Additional multi-purpose gymnasium space 3,2„ Additional fitness class space i i Other 3.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 Average Rating ■Total Random Sample RRC Associates 5 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Other Facilities Used by Households National Forest 40% Private health and fitness clubs 37%` County Parks&Open Space 4 3796,' . Churches Private or public schools eation facilities and centers in neighboring cities 17% Private instruction(dance,martial arts,etc 16% None of the above 13%, lomeowners Associations/apartment facilities& 7% s amenities , w YMCA/YWCA Others 7%' 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% Percent of Households ■Total Random Sample 14 RRf:AecnriatAc Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Reasons Why Facilities are Not Used by Households No interest in using 30% other personal issues(e g,health,mobility) 30% Not aware of programs/facilities offered 16% - Crowding/not enough space Safety and security 7% Price/user fees 7% Lack of facilities and amenities 6% Need more restrooms 6%' Lack of transportation 6%' Hours of operation S% Overall maintenance needs improvement 4%.'.' Don't have the programs 1 want 4% 11F Prefer other recreation providers 4% Lack of parking 3% Accessibility 3% Condition of facilities 3% None nearby 2% Quality of equipment needs improvement 2%- Customer %Customer service/staff knowledge 1% 0% 5% 30% 15% 20% 25% 30% 35% Percent of Households ■Total Random Sample RRC Associates 13 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Current Programs and Faciltiles—importance vs. Needs-Met Matrix- Random Sample Overall 4.75 µ r F,4 t {' r i� rli gaa�yk*� . 1111"b, Ta LOM7rhWOneabbtlinQ fllk..'trj r p �{ r ,t �1 ''S. i ` ••b' x i 1k� l ?•=.�1`,re h yh7, "$ G'�{'i3r'3n r.� � '(� `{Sair ., �{. ice' d�a TI'YUf � k el a�sy • � t M[� .z ;ty}Y�3,t i''�'r�'+ k ' � ^� ;. rN r ? �Y � d} r E 5 ''r..fiyskt 9§,r b .§t'j �r -•t+x Yay t q a1�i . '�.r °x -E ri " bile r�e`r CnY ubrnkr/ r ,!zk>l vktr Mj'ria r .0 t O Z M C. v'` may„ A �yk ,. H!Zr E MyWprvp�ua��y w f4 sip`�}��y F� oh fN � � kVii�llra Y itF 1 gtppRTAlN "µ plc PtOg �,.Y f OiiSB ~ iU W .. N -'r3°�3"' Mii CL �. - /�p y o.lq 'i0' ,'+� 4-- 11L d �� ^ j{(��af�Nn�Yt..,�y,,��.� Y' K ..i.^� N."�Iy'4i l 1S� `Lb t tE1Q y3 -F.0 C l'fM1"j 4NP iik dj O ry� v& .x� q react str 2'S+ -7�'3`i�vY,tXu 7r" AU m # gym• r "u 'f's cA'- tF p CL E "r- PI J'��Ct 2.5 OxsrWWr . ' ,r• + �j+�,.}.p'.ta�'ol"7 _.-, '2' i..s�,+ rv _.e�y �OYK►Inppirdll6C,MhY 4.75 3.5 How well needs are currently being met (average rating) 12 RRC Associates Rancho Cucamonga Parks and Recreation Citywide Survey 2013 How Well Current Programs and Facilities are Meeting Household Needs (Percent Needs Met vs. Needs Not Met) City Libraries and Bookmobile 9 % City parks(playgrounds,shelters) 86% City trails 84%61 r y. City athletic/sports fields 8196 5 f City Animal Care and Adoption Center 8196, City recreation programs/classes-teen 81% ` 1 � City recreation programs/classes-youth 79%i. y Performing Arts Center-Lewis Family Playhouse 79% r i ise facilities/areas(skate park,dog park, Epicenter stadium,tennis courts) City recreation programs/classes-seniors 71%. City recreation programs/classes-adult Rancho Cucamonga Family Sports Center City recreation programs/classes for all ages 65% City sports programs/classes(all ages) 64% City equestrian facilities City Teen Center58% City aquatics programs/classes(all ages) 57% Other 73% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Percent of Households ■Important(4 or 5) ■ Not Important(1 or 2) RRC Associates Rancho Cucamonga Parks and Recreation Citywide Survey 2013 How Well Current Programs and Facilities are Meeting Household Needs (Average Rating) City Libraries and Bookmobile 4.6' N t City parks(playgrounds, shelters) 4.4. City trails °erforming Arts Center-Lewis Family Playhouse 4 3 City Animal Care and Adoption'Center 4.Z City athletic/sports fields 14.21 special use facilities/areas(skate park,dog park, 4 21 Epicenter stadium,tennis courts) r I v City recreation programs/classes-youth 4 2 t f � City recreation programs/classes-teen 41 ii .Yf 1 L ` Y I City recreation programs/classes-seniors 41 -iesgZ Rancho Cucamonga Family Sports Center 4 1 .. .. City recreation programs/classes for all ages 4 0 City recreation programs/classes-adult 4.0,' City sports programs/classes(all ages) 4'0' !i i City Teen Center 3.9' City equestrian facilities 3.8 City aquatics programs/classes(all ages) 3.7 tt Other 3.9 1.0 1.5 2.02.5 3.0 3.5 4.0 4.5 5.0 Average Rating ■Total Random Sample 10 RRC:Associates Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Importance of Current Programs and Facilities (Percent Important vs. Not Important) City parks(playgrounds,shelters) %. City trails 82% City Libraries and Bookmobile 81% City athletic/sports fields 65% '! x I City Animal Care and Adoption Center 64%. i ty Performing Arts Center-Lewis Family Playhouse `M' use facilities/areas(skate park,dog park,Epicenter 63% . stadium,tennis courts) t . City sports programs/classes(all ages) City recreation programs/classes-adult 56% i City recreation programs/classes-seniors S4�% City recreation programs/classes for all ages 52% - i q V City aquatics programs/classes(all ages) ? i, Rancho Cucamonga Family Sports Center 48% City recreation programs/classes-youth 476 City Teen Center 40% City recreation programs/classes-teen 39% City equestrian facilities32% 40% Other 42% 0% 10% 20% 30% 40% 60% 60% 70% 80% 90% 100% Percent of Households ■Important(4 or 5) ■ Not Important(1 or 2) RRC Associates 9 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Importance of Current Programs and Facilities(Average Rating) City parks(playgrounds,shelters) 4.4' City Libraries and Bookmobile 14J t City trails 4•z City Animal Care and Adoption Center 17' ' i City athletic/sports fields 3.T, special use facilities/areas(skate park,dog park, 3.7', 1 Epicenter 7rEpicenter stadium,tennis courts) )erforming Arts Center-Lewis Family Playhouse 3 � r City sports programs/classes(all ages) 3S City recreation programs/classes-adult 3 5 Ff City recreation programs/classes-seniors 3.5.. Rancho Cucamonga Family Sports Center City recreation programs/classes for all ages 3 3 � I City recreation programs/classes-youth 3.3- 1 If City aquatics programs/classes(all ages) 3•? City Teen Center 3.1` \ City recreation programs/classes-teen 3.0 City equestrian facilities 2.8 Other 3.4 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 Average Rating ■Total Random Sample 8 RRC Associates Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Percentage of Households Who Used Current Programs and Facilities at Least Once In Past 12 Months City parks(playgrounds,shelters) 78% City trails 7S% City Libraries and Bookmobile 65%. se facilities/areas(skate park,dog park, Epicenter stadium,tennis courts) City Animal Care and Adoption Center 36%. City athletic/sports fields 35% 1 i Performing Arts Center-Lewis Family Playhouse 34% ` J V recreation programs/classes-all ages combined 27w City recreation programs/classes-adult 23%' City sports programs/classes-(all ages) 22% City recreation programs/classes-seniors1996 City recreation programs/classes-youth 189& Rancho Cucamonga Family Sports Center 17%- .i City equestrian facilities 11W. City aquatics programs/classes(all ages) 7% City recreation programs/classes-teen 6% City Teen Center 3%: Other 17% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Percent of Households ■Total Random Sample RRC Associates 7 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Number of Times Used in the Past 12 Months-Current Programs and Facilities City trails - 26.1 City parks(playgrounds,shelters) 25.8 x City recreation programs/classes for all ages 10.6 i' City Libraries and Bookmobile 7 9 City athletic/sports fields 5.0 City recreation programs/classes-seniors 5.0 special use facilities/areas(skate park,dog park, 4.1`< Epicenter stadium,tennis courts) City sports programs/classes(all ages) 2 S Rancho Cucamonga Family Sports Center 2 2 City recreation programs/classes-adult 14 City recreation programs/classes-youth 11 City equestrian facilities 10 is )erforming Arts Center-Lewis Family Playhouse 1.0; City Animal Care and Adoption Center 0.8 City recreation programs/classes-teen 0.4 City aquatics programs/classes(all ages) 0.2 City Teen Center 10.1 Other 0.4 0 5 10 15 20 25 30 Average Number of Times Used In the Last 12 Months ■Total Random Sample RRC Associates 6 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Respondent Characteristics Length of Time Less than 1 year1% Length of Time Living In Rancho 1 -5 years 10% Average Median Cucamonga 6- 10 years 6—MM13% 20.4 Years19.5 Years 11- 15 years 21%- 16- 20 1%16- 20 years 11% 21-30 years 2496 31-40 years 10% 41-50 years 7% 51 or more years Age of Respondent 18-24 12% 25-34 21%: 35-44 22% .. 45-54 16% Age of Respondent 55-64 15% Average Median 65-74 7%.- 44.8 Years43.0 Years 75 or older 6%". Gender Male 36% :. p Female 64% 0% 10% 20% 30% 40% 50% 60% 70% 80% Percent Responding ■Total Random Sample RRC Associates 5 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Household Characteristics (Part 4) - Percentage of Households with at Least One Animal Dogs 53%' Cats 27% s Horses Other Animals 8% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Percentage of Households ■TOTAL RANDOM SAMPLE 4 oor e«..rfe�x Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Household Characteristics (Part 3) Number of Dogs in u . cern to Average �1.3 Median 1.0 Number of Cats in Average 1.2 Household Median 1.0 Number of Horses in Average 1.0 - Household Median 1.0 Number of Other Average 1.3 Animals in Household Median 1.0 0 0.5 1 1.5 Avera a Median Numbers ■Total Random Sample RRC Associates 3 Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Household Characteristics (Part 2) Number of People in Household Average Median 10." Number of Household Members Under A¢e Average 0 6 18 Median 0 0 f Number of Average 0 9 Household Members Over Aae 55 Median 10 zr 0 0.5 1 S 3 3.5 Average/Median Numbers ■Total Random Sample 2 Cyt �l rr�rvs Rancho Cucamonga Parks and Recreation Citywide Survey 2013 Household Characteristics (Part 1) Household Status Single,no children 21%' Single,with children at home 8%' Single,children no longer at home(empty nester) 4% Couple, no children 1196' ... , Couple,with children at home 33% Couple,children no longer at home(empty nester) 25% Household Income Under$25,000 17%'. $25,000-$49,99916%, - $50,000-$74,999 20% " $75,000-$99,999 14%r'o $100,000-$149,999 22% $150,000-$199,999 7%'. $200,000 or more 5% ' In Need of ADA Accessible Facilities Yes 12% No 7% Don't know 1% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Percent Responding ■Total Random Sample RRC Associates c4ifF You are cordially invited to a fundraiser for the RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION All proceeds to benefit the Foundation A 501(c)3 charitable organization Bring a dish to share and $30 per person 6:00pm on Saturday, October 19, 2013 The Bryan Residence 5797 Cousins Place Rancho Cucamonga, CA 91737 Hosted by Peter & Linda Bryan RSVP (909) 481-0707 pmblsbnn,earthlink.net Respond soon as space is limited r r d Free Opportunity Drawing Tickets Wine Provided by Gail do Francis Passarelii ump aboard the fart Train J for the Rancho Cucamonga Community & Arts Foundation Premise • A willing donor hosts a party/event • Have the guests donate a certain amount to attend • All proceeds benefit the Foundation • Invite your friends, business contacts, or board members Ideas • Card Party • Bunco Party • Wine Tasting • Movie Screening with Themed Treats • Bowling Party — Local Lanes usually will donate the lanes • Antique & Jewelry Appraisal • Famous Chef Dinner using the Chef's recipes (ie Julia Child) • Mexican Fiesta Donor can choose which program of The Rancho Cucamonga Community & Arts Foundation he/she would like the money to benefit Program began in 2011 and we have raised $13,370 Please sign up with Linda S. Bryan to host an event/party