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2014/02/06 - Agenda Packet - Library Board of Trustees
...,....:„.., d'^^ Illirri LIBRARY BOARD OF TRUSTEES 1 AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. February 6, 2014 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tern Jackie Amsler, Member Scott Haddon, Member Luella G. Hairston, Esq. Member • DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on fe(h , 3(9, aoJ at /o= 3a et,en , I posted a true and correct copy of the Library Foundation oard meeting agenda dated Ke.lo. Le, �o/'-J to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on I' 3 o—J � , at Rancho Cucamonga. City of Rancho Cucamonga By: Vl - �—Ja�uov Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga • 314," LIBRARY BOARD OF TRUSTEES AGENDA L � FEBRUARY 6, 2014 1 RANCHO CUCAMONGA I _ A. CALL TO ORDER . I 1. Roll Call: Amsler , Coberly , Haddon , Hairston and Temkin I ' ' • B PUBLIC COMMUNICATIONS _ This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits • the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C:- CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: November 7, December 5, 2013, and January 3 2, 2014. D., LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 10 Karatsu, Library Director. ls yt LIBRARY BOARD OF TRUSTEES AGENDA Lv _I FEBRUARY 6, 2014 2 RANCHO CUCAMONGA 2. Budget Report: Report presented by Robert Karatsu, Library Director. 18 3. Children's Services: Oral update by Renee Tobin, Library Services Manager. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian . _ E: BOARD BUSINESS• : J • The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of 2013 Strategic Services Plan update. Oral report by . Michelle Perera, Assistant Library Director and staff. (Discussion to be conducted in DeAnza Room.) 2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) F. IDENTIFICATION OF ITEMS FOR THE NEXT • MEETING . This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. --- ' G ADJOURNMENT __ • I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 30, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. • STAFF REPORT (I LIBRARY SERVICES DEPARTMENT RANCHO Date: February 6, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of November 7, December 5, 2013, and January 2, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, f6 prl`olN Robert Karatsu Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,November 7,2013, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Temkin. Present were Members Amsler, Hairston and Temkin. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II,Vivian Garcia, Administrative Secretary, Janet Ryerson and Bill Pallotto, Park and Recreation Commissioners,Bill Wittkopf, Public Works Services Director and Francie Palmer, Community Services Marketing Manager. B. PUBLIC COMMUNICATIONS Bl. Francie Palmer, Community Services Marketing Manager, congratulated Board Member Amsler for announcing the Founders Day Parade for the past 25 years. Member Haddon arrived at 6:05 p.m. ****** C. PUBLIC PRESENTATION Cl. West Side Districts and Street Lighting Districts. Presented by Lori Sassoon, Deputy City Manager/Administrative Services. Robert Karatsu, Library Director, introduced Bill Wittkopf, Public Work Services Director and Francie Palmer, Community Services Marketing Manager. Francie Palmer, Community Services Marketing Manager, stated that in the absence of Lori Sassoon, Deputy City Manager/Administrative Services, she would be presenting a PowerPoint Presentation on the West Side Districts. A Survey on Parks and Lighting Needs along with a Frequently Asked Questions about Neighborhood Parks and Street Lighting were passed out to the Members. Bill Wittkopf, Public Works Services Director, entertained questions from Board Members. 4 Library Board Minutes November 7, 2013 Page 2 C2. Community Recreation Needs Assessment Project. Presented by Bill Pallotto and Janet Ryerson, Park and Recreation Commissioners and Francie Palmer, Community Services Department Marketing Manager. Robert Karatsu, Library Director, introduced Park and Recreation Commissioners Bill Pallotto and Janet Ryerson and Francie Palmer, Community Services Marketing Manager. Francie Palmer, Community Services Department Marketing Manager, presented a PowerPoint Presentation on the findings and analysis of the 2013 Community Recreation Needs Assessment. She provided the background to the Members on the Assessment. Member Hairston left at 7:02 p.m. Park and Recreation Commissioners Bill Pal lotto and Janet Ryerson left at 7:02 p.m. Community Services Marketing Manager Palmer left at 7:02 p.m. D. CONSENT CALENDAR D1. Approval of Minutes: September 5 and October 3, 2013. MOTION: Moved by Member Amster to approve the minutes, seconded by Member Haddon. Motion carried 3-0-2 (with Coberly and Hairston absent). E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated that Library staff had attended the California Library Association Annual Conference this past week in Long Beach. He stated that Rod Gilfry received an award at CLA. Assistant Library Director Perera stated that Robert Karatsu had been elected California Library Association Vice President/President-elect for the upcoming year. Assistant Library Director Perera presented an oral report on IDEO and the training staff had attended in October. 5 Library Board Minutes November 7, 2013 Page 3 Library Director Karatsu will be receiving the Local Hero Award this Saturday at the RPCVLP (Returned Peace Corps Volunteers of Los Angeles) Annual International Dinner. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics which start on page nine with the Members. E2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. E3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Library Services Manager Tobin stated the position for Literacy Librarian had been filled by Allen Callaci. The Adult Literacy program and the Back to Basics program are now under one umbrella, Literacy Services. Renee Tobin, Library Services Manager, stated the Bookmobile in October had a record high circulation of 8,951 items being circulated. E4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated the full time position Library Technician had been filled. Andrew Williams first day was Monday, November 4. He will be based at the Archibald Library. Karye Hood, Reference Services Coordinator, reviewed the computer classes which will be held at the Archibald Library with the Members. The Excel series will be held in November. E5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Senior Librarian Vera stated that on Friday, November 8, Fall into Fun Cultural Arts Night would be held at the Biane Library from 7 to 9 p.m. She reviewed the events with the Members. F. BOARD BUSINESS Fl. Review of 2013 Strategic Services Plan update. The 2013 SSP update is attached. Oral report by Michelle Perera, Assistant Library Director and staff. 6 Library Board Minutes November 7, 2013 Page 4 Library Director Karatsu suggested that the item be held over to the next meeting for all of the Library Board Members to review. F2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amsler stated that the Library Foundation had been working on their Strategic Plan. G. IDENTIFICATION OF ITEMS FOR NEXT MEETING GI. SSP H. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Haddon. Motion carried 3-0-2 (with Coberly and Hairston absent). The meeting adjourned at 7:12 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, December 5,2013,at 6 p.m. in the Council Chambers of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, • Vivian Garcia Administrative Secretary Approved: 8 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, January 2, 2014, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 9 se STAFF REPORT ' LIBRARY SERVICES DEPARTMENT RANCHO Date: February 6, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for November and December. FISCAL IMPACT None. • Respectfully submitted, J,' 7 Robert Karatsu Library Director • 10 COMBINED STATISTICS Nov-13 Nov-12 Dec-13 Dec-12':'FY 2013/14 FY 2012/13 Days Open 49 49 39 41 312 313 Items Borrowed(AR,BL,BKM) 86,700 89,393 58,621 62,806 534,128 547,121 Average Daily 1,769 1,824 1,503 1,53 1,712 1,748 r. %Change -3% -7% -2% Patrons Registered(AR,BL,BKM) 785 827 495 462 6,212 6,784 Average Daily 16 17 13 11 20 22 %Change -5% 7% -8% Information Questions 11,151 12,251 8,992 8,935 77,816 80,965 Average Daily 228 250 231 218 249 259 %Change -9% 1% -4% • Library Visitors 42,386 44,944 30,354 29,809 271,762 288,094 Average Daily 865 917 778 727 871 920 %Change -6% 2% -6% Children's Programs 2,565 2,253 1,492 1,45 17,005 15,268 #of Sessions 60 66 40 42 399 406 Aver.Per session 43 34 37 35 43 38 %Change 14% 2% 11% Items Classified 1,840 1,531 1,551 1,045 11,775 10,529 %Change 20% 48% 12% Volunteer Hours 744 640 383 417 3,361 4,038 %Change 16% -8% -17% TECHNOLOGY CENTER SERVICES Computer Use Sessions 5.694 6,308 4,679 4,775 38,321 43,334 %Change -10% -2% -12% Technology Questions 3,088 3,669 2,957 2,878 21,438 23,037 %Change -16% 3% -7% Programs/Classes Attendance 101 114 45 39 830 747 #of Sessions 8 7 4 51 48 Aver.per session 13 16 11 1 i 16 16 ADULT SERVICES Information Questions 4,405 4,587 3,204 3,141. 29,052 30,685 Average Daily 90 94 82 93 98 %Change -4% 2% -5% Programs/Classes Attendance 46 31 49 40 288 235 #of Sessions 4 4 5 28 28 Aver.per session 12 8 10 10 8 Teen Programs 0 8 12 g - 142 195 #of Sessions 0 2 1 9 17 Aver.per session 0 4 12 1 p 16 11 Tours/Group Visits Attendance 0 0 0 14 32 11 #of Sessions 0 0 0 0 1 2 Aver.per session 0 0 0 0 14 16 CHILDRENS SERVICES Information Questions 3,658 3,995 2,831 2,916 27,326 27,243 Average Daily 75 82 73 71 88 87 %Change -8% -3% 0% Bouncing Babies! 254 241 185 148 1,972 1,758 #of Sessions 7 8 6 6 59 57 Aver.Per session 36 30 31 25 33 31 Toddler Time 288 271 141 104 1,702 1,227 #of Sessions 10 8 6 62 41 Aver.Per session 29 34 24 27 30 Preschool Storytime Attendance 221 219 136 159 1,453 1.610 #of Sessions 9 12 6 8 61 80 Aver.per session 25 18 23 20 24 20 Afterschool Storytime Attendance 125 179 90 97 708 988 #of Sessions 6 7 3 3 33 34 Aver.per session 21 26 30 32 21 29 Family Storytime Attendance 1,677 1,156 343 371 5,994 5,167 #of Sessions 28 26 15 17 159 160 Aver.per session 60 44 23 22 38 32 Special Events Program Attendance 0 123 442 43 4,979 4,307 #of Sessions 0 3 2 2 21 30 Aver.per session 0 41 221 216 237 144 Group Visits to Library Attendance 0 63 0 15 255 462 #of Sessions 0 2 0 1 8 15 Aver.per session 0 32 0 0 32 31 12 ARCHIBALD Nov-13 I Nov-12 Dec-13 Dec-12 FY 2013/14 FY 2012/13 Days Open 26 26 21 22 167 168 Items Borrowed(Inc!.renewals) 42,068 43,856' 29,122 30,823 259,225 267.819 Average Daily 1,618 1,687 1,387 1,401 1.552 1,594 %Change -4'Y -6% -3% Patrons Registered 353 405 229 264 2.547 3,354 Average Daily 14 16' 11 12 15 20 %Change -13% -13% -24% • Information Questions 6,074 5;347 3,935 3,972 38,443 36,709 Average Daily 234 200 187 181 230 219 %Change 14% .1 -1% 5% Library Visitors 22,575 23,304 15,678 15,551 142,031 146,797 Average Daily 868 896; 747 707 850 874 %Change .3% 1% -3% Children's Programs 607 722; 410 386 4,549 4,414 #of Sessions 20 24 14 14 137 138 Aver.Per session 30 30 29 28 33 32 %Change -16% 6% -1% Items Classified 1,072 832:. 872 565 7,083 6,480 Change 29% 54% 9% '' Volunteer Hours 198 ' '1081 85 108 985 1.057 %Change 83% -21% -7% TECHNOLOGY CENTER SERVICES Computer Use Sessions 3,69 '"3', 36; 2,997 2,892 24,058 25,946 %Change -1% •! 4% -7% Technology Questions 1,512 1,260; 1,008 930 8,856 9,024 %Change 20% 8% -2% t Programs/Classes Attendance 44 30f 23 12 327 217 #of Sessions 4 3,' 2 2 24 22 Aver.per session .'.' ' . ' ' . 12 6 14 10 ADULT SERVICES Information Questions --. 1,248 1,275 12,636 12,819 Average Daily r 59 58 76 76 %Change -2% -1% Programs/Classes Attendance 15 14 112 90 #of Sessions 2 2 13 13 Aver.per session 8 7 9 7 Teen Programs 0 7 75 60 #of Sessions 0 1 4 7 Aver-per session 0 7 19 9 Tours/Group Visits Attendance 0 0 0 20 #of Sessions 0 0 0 1 Aver.per session • 0 0 0 0 CHILDRENS SERVICES Information Questions = 1,679 1,767 16,951 14,866 Average Daily 80 80 102 88 %Change -5% 14% Bouncing Babies • 76 41 665 661 #of Sessions 2 2 21 21 Aver.Per session • 38 21 32 31 Toddler Time 96 52 1,160 627 13 #of Sessions 6 '' ''. 4 2 42 21 Aver.Per session • 30 35 24 26 28 30 Preschool Storytime Attendance 80 1033 47 77 525 820 #of Sessions 3 6 2 4 21 40 Aver.per session 27 17 24 19 25 21 Afterschool Storytime Attendance 59 791 59 77 351 496 #of Sessions 3 3 2 2 17 18 Aver.per session 20 0' 30 39 21 28 Family Storytime Attendance 179 142 90 139 869 951 #of Sessions 5 4 3 4 24 24 Aver.per session 36 36 30 35 36 40 Special Events Program Attendance 0 123, 42 0 979 859 #of Sessions 0 3` 1 0 12 14 Aver.per session 0 41. 42 0 82 61 Group Visits to Library Attendance 0 63 0 0 0 127 #of Sessions 0 2 0 0 0 6 Aver.per session 0 32' 0 0 0 21 14 BIANE Nov-13 Nov-12 Dec-13 _ Dec-12 FY 2013/14 FY 2012/13 Days Open 23 23 18 19 145 145 Items Borrowed "7,980 39,412 24,376 26,368 244,051 248,837 Average Daily 1,651 1,714 1,354 1,388 1,683 1,716 %Change -4% -8% -2% Patrons Registered 423 392 254 191 2,887 2,712 Average Daily 18 17 14 10 20 19 %Change 1 8% 33% 6% Information Questions 5,077 6,904 5,057 4,963 39,373 44,256 Average Daily 221 300 281 261 272 305 %Change -26% 2% -11% Library Visitors 19,811 21,640 14,676 14,258 129,731 141,297 Average Daily 861 941 815 750 895 974 %Change -8% 3% -8% Children's Programs 1,958 1.467 927 924 12,259 10,643 #of Sessions 40 40 24 26 258 264 Aver.Per session 49 37 39 36 48 40 %Change 33% 0% 15% Items Classified 768 699 679 480 4,692 4.049 %Change 10% 41% 16% Volunteer Hours 135 106 45 57 979 1,047 %Change 27% -21% -6% TECHNOLOGY CENTER SERVICES Computer Use Sessions 1,996 2,572 1,682 1,883 14,263 17,388 %Change -22% -11% -18% Technology Questions 1,576 2,409 1,949 1,948 12,582 14,013 %Change -35% 0% -10% Programs/Classes Attendance 57 84 22 27 503 530 #of Sessions 4 4 2 2 27 26 Aver.per session 14 21 11 14 19 20 ADULT SERVICES Information Questions 2,056 2,713 1,956 1,866 16,416 17,866 Average Daily 89 118 109 98 113 123 %Change -24% 5% -8% Programs/Classes Attendance /, 32 15 34 26 176 145 #of Sessions 2 2 3 3 15 15 Aver.per session 16 8 11 9 12 10 l Teen Programs 0 2 12 0 67 135 #of Sessions I" 0 1 1 0 5 10 Aver.per session i,! 0 2 12 0 13 14 15 Tours/Group Visits Attendance 0 411I 0 0 14 12 #of Sessions 0 0 0 1 1 Aver.per session 0 0 0 14 12 CHILDRENS SERVICES Information Questions 1,445 1.782 1,152 1,149 10,375 12,377 Average Daily 63 77 64 60 72 85 %Change -19% 0% -16% Bouncing Babies! 145 107 109 107 1,307 1,097 #of Sessions 4 4 4 4 38 36 Aver.Per session _ 27 27 34 30 Toddler Time - - f 45 52 542 600 #of Sessions 4. 2 2 20 20 Aver.Per session 7 23 26 27 30 Preschool Storytime Attendance '141 89 82 928 790 #of Sessions 6 4 4 40 40 Aver.per session 4 22 21 23 20 Afterschool Storytime Attendance 66 100 31 20 357 492 #of Sessions 3 4 1 1 16 16 Aver.per session 22 25 31 20 22 31 Family Storytime Attendance 1,498 1,014 253 232 5,125 4,216 #of Sessions 23 22 12 13 135 136 Aver.per session 65 46 21 18 38 31 Special Events Program Attendance 0 0 400 431 4,000 3.448 #of Sessions 0 0 1 2 9 16 Aver.per session 0 0 400 216 444 216 Group Visits to Library Attendance 0 0 0 15 255 335 #of Sessions 0 0 0 1 8 9 Aver.per session 0 0 0 15 32 37 • 16 SERVICES &OUTREACH I.Nov-13 Nov-12 Dec-13 Dec-1 FY 2013/14 FY 2012/13 BOOKMOBILE , Items Borrowed(incl.renewals) 6,652 6,125 5,123 5,61 ; 30,852 30,465 %Change 9% -9% 1% Patrons Registered 9 30 12 7 778 718 ADULT LITERACY SERVICES • Tutor Teams Matched 19 63 19 64' 209 360 %Change -70% -70% -42% Learners Waiting 11 4 11 41 21 %Change 175% 120% 95% Families for Literacy Participants 0 0 0 0 0 0 Computer Literacy Participants + 80 80 110 472 Storynite 0 0 0 0 0 0 Volunteer Hours 232 232 164 191 945 1,190 BACK 2 BASICS ARCHIBALD #of Students 34 38 34 34 139 148 #of Sessions 72 95 20 15 277 308 #of Volunteer Hours 78.5 91 58 16.5 379 342 Special Program Att. 0 29 75 65 100 94 #of Sessions 0 1 1 1 2 2 Aver.Per session 0 29 75 65 100 94 BACK 2 BASICS BIANE #of Students 39 43 29 43 148 168 #of Sessions 90 100 13 16 304 327 #of Volunteer Hours 96 90 27 31 433 324 Special Program Att. 0 35 80 82 97 117 #of Sessions 0 1 1 1 2 2 Aver.Per session 0 35 80 8 97 117 SCHOOL&COMMUNITY OUTREACH 553 300 103 4,535 5,184 #of Visits 4 1 3 t 15 10 VIRTUAL LIBRARY SERVICES Searches 10,074 24,784 7,092 10,21 zr 73,979 73,731 Retrievals 195,922 95,197 58,830 98,109 740,121 923,203 Remote Access »: 1,796 3.318 577 589 8,460 7.128 Tutor.Com Use `r 249 237 164 192 1,113 1,185 Home Access 249 237 164 192 1,113 1,185 In-Library Use 0 0 0 i:! 0 0 Digital Books 1,864 1,393 2,094 1,426 12,012 8,797 Audio Downloads 674 455 680 431 4,143 3,485 eBook Downloads 1,190 938 1,414 995 7,869 4,759 Website Hits 46,976 38,022 38,082 31,019 288,885 230,490 HOMEBOUND SERVICES Patrons Served 16 20 16. 20 104 116 Materials Loaned 79 189 83 169 768 926 Visitor Hours Volunteered 4.8 13.0 4 15 52 80 17 • STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: February 6, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2013/2014 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2013/2014" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2013/2014" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT Noe. Respectfully submitted, Robert Karatsu Library Director 18 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-13 01-Oct $917.47 $252.12 $0.00 $136.00 $124.00 02-Oct $537.96 $304.82 $0.00 $20.50 $185.00 03-Oct $538.28 $223.63 $0.00 $6.62 $174.00 04-Oct $478.73 $287.53 $6.00 $244.00 $0.00 05-Oct $445.93 $346.49 $0.00 $0.00 $335.00 06-Oct $111.71 $71.97 $0.00 $20.00 $0.00 07-Oct $880.64 $252.78 $0.00 $0.00 $273.00 08-Oct $538.81 $233.34 $0.00 $47.40 $75.00 09-Oct $523.99 $243.81 $0.00 $15.00 $37.00 10-Oct $0.00 $0.00 $3.00 $899.01 $0.00 11-Oct $431.42 $255.02 $3.40 $251.30 $174.00 12-Oct $547.79 $259.25 $6.00 $0.00 $544.00 13-Oct $117.15 $53.02 $0.00 $0.00 $112.00 14-Oct $509.13 $235.65 $0.00 $75.00 $0.00 15-Oct $639.24 $237.29 $0.00 $34.00 $87.00 16-Oct $642.63 $265.50 $0.00 $5.00 $112.00 17-Oct $669.29 $253.75 $3.00 $52.00 $199.00 18-Oct $288.51 $219.23 $0.25 $208.00 $87.00 . 19-Oct $475.18 $280.36 $0.00 $0.00 $498.00 20-Oct $280.83 $75.25 $0.00 $66.00 $136.00 21-Oct $676.22 $245.80 $0.00 $23.00 $112.00 22-Oct $618.54 $241.18 $0.00 $42.00 $161.00 23-Oct $899.31 $209.02 $0.00 $76.00 $187.00 24-Oct $533.48 $222.31 $0.00 $0.00 $112.00 25-Oct $366.76 $233.74 $0.00 $159.85 $111.00 26-Oct $484.48 $239.14 $3.00 $0.00 $273.00 27-Oct $279.19 $79.06 $3.00 $0.00 $236.00 28-Oct $569.19 $264.14 $0.00 $0.00 $262.00 29-Oct $819.45 $249.82 $3.00 $155.00 $198.00 30-Oct $568.99 $212.10 $0.00 $0.00 $37.00 31-Oct $337.55 $134.96 $0.00 $12.00 $124.00 TOTALS: $15,727.85 $6,682.08 $30.65 $2,547.68 $4,965.00 Oct 2012 TOTALS $15,612.89 $7,868.92 $79.70 $1,524.57 $4,009.00 19 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT &FEES RENTALS SERV. COPY Oct-13 01-Oct $469.41 $121.31 $0.00 $136.00 $37.00 02-Oct $248.01 $152.53 $0.00 $0.00 $160.00 03-Oct $281.75 $119.69 $0.00 $0.00 $75.00 04-Oct $182.49 $152.97 $3.00 $244.00 $0.00 05-Oct $176.49 $155.76 $0.00 $0.00 $99.00 06-Oct $111.71 $71.97 $0.00 $20.00 $0.00 07-Oct $277.28 $118.28 $0.00 $0.00 $148.00 08-Oct $249.61 $106.72 $0.00 $47.40 $0.00 09-Oct $202.30 $109.73 $0.00 $15.00 $0.00 10-Oct $447.64 $134.46 $3.00 $76.00 $100.00 11-Oct $206.99 $114.37 $3.40 $151.30 $75.00 12-Oct $201.46 $112.71 $6.00 $0.00 $260.00 13-Oct $117.15 $53.02 $0.00 $0.00 $112.00 14-Oct $197.00 $101.84 $0.00 $75.00 $0.00 15-Oct $419.79 $112.51 $0.00 $34.00 $0.00 16-Oct $397.85 $115.73 $0.00 $5.00 $0.00 17-Oct $363.75 $148.87 . $3.00 $46.00 $162.00 18-Oct $144.85 $113.67 $0.00 $208.00 $50.00 19-Oct $178.49 $130.11 $0.00 $0.00 $187.00 20-Oct $280.83 $75.25 $0.00 $66.00 $136.00 21-Oct $416.04 $115.26 $0.00 $23.00 $0.00 22-Oct $262.49 $114.55 $0.00 $42.00 $37.00 23-Oct $543.92 $103.69 $0.00 $76.00 $0.00 24-Oct $229.69 $103.28 $0.00 $0.00 $0.00 25-Oct $134.90 $131.24 $0.00 $159.85 $37.00 26-Oct $228.10 $112.06 $3.00 $0.00 $112.00 27-Oct $279.19 $79.06 $3.00 $0.00 $236.00 28-Oct $279.10 $115.46 $0.00 $0.00 $100.00 29-Oct $488.61 $118.57 $3.00 $155.00 $62.00 30-Oct $214.11 $108.33 $0.00 $0.00 $12.00 31-Oct $158.81 $78.93 $0.00 $0.00 $50.00 TOTALS: $8,231.00 $3,501.93 $27.40 $1,579.55 $2,247.00 Oct 2012 TOTALS $7,852.02 $4,245.75 $76.70 $1,023.20 $1,801.00 20 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT &FEES RENTALS SERV. COPY Oct-13 01-Oct $448.06 $130.81 $0.00 $0.00 $87.00 02-Oct $289.95 $152.29 $0.00 $20.50 $25.00 03-Oct $256.53 $103.94 $0.00 $6.62 $99.00 04-Oct $296.24 $134.56 $3.00 $0.00 $0.00 05-Oct $269.44 $190.73 $0.00 $0.00 $236.00 06-Oct $0.00 $0.00 $0.00 $0.00 $0.00 07-Oct $603.36 $134.50 $0.00 $0.00 $125.00 08-Oct $289.20 $126.62 $0.00 $0.00 $75.00 09-Oct $321.69 $134.08 $0.00 $0.00 $37.00 10-Oct $329.78 $115.77 $0.00 $823.01 $25.00 11-Oct $224.43 $140.65 $0.00 $100.00 $99.00 12-Oct $346.33 $146.54 $0.00 $0.00 $284.00 13-Oct $0.00 $0.00 $0.00 $0.00 $0.00 14-Oct $312.13 $133.81 $0.00 $0.00 $0.00 15-Oct $219.45 $124.78 $0.00 $0.00 $87.00 16-Oct $244.78 $149.77 $0.00 $0.00 $112.00 17-Oct $305.54 $104.88 $0.00 $6.00 $37.00 18-Oct $143.66 $105.56 $0.25 $0.00 $37.00 19-Oct $296.69 $150.25 $0.00 $0.00 $311.00 20-Oct $0.00 $0.00 $0.00 $0.00 $0.00 21-Oct $260.18 $130.54 $0.00 $0.00 $112.00 22-Oct $356.05 $126.63 $0.00 $0.00 $124.00 23-Oct $355.39 ' $105.33 $0.00 $0.00 $187.00 24-Oct $303.79 $119.03 $0.00 $0.00 $112.00 25-Oct $231.86 $102.50 $0.00 $0.00 $74.00 26-Oct $256.38 $127.08 $0.00 $0.00 $161.00 27-Oct $0.00 $0.00 $0.00 $0.00 $0.00 28-Oct $290.09 $148.68 $0.00 $0.00 $162.00 29-Oct $330.84 $131.25 $0.00 $0.00 $136.00 30-Oct $354.88 $103.77 $0.00 $0.00 $25.00 31-Oct $178.74 $56.03 $0.00 $12.00 $74.00 TOTALS: $8,115.46 $3,430.38 $3.25 $968.13 $2,843.00 Oct 2012 TOTALS $8,243.78 $3,921.24 $3.00 $501.37 $2,530.00 21 TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Nov-13 01-Nov $563.52 $220.14 $3.00 $549.00 $124.00 02-Nov $499.61 $314.12 $0.00 $3.00 $175.00 03-Nov $224.57 $97.93 $3.00 $0.00 $323.00 04-Nov $790.53 $206.95 $0.00 $27.00 $199.00 05-Nov $763.28 $216.52 $0.00 $17.00 $321.05 06-Nov $649.91 $237.25 $0.00 $47.25 $157.00 07-Nov $770.21 $205.61 $0.00 $24.05 $297.00 08-Nov $469.90 $286.14 $0.00 $85.00 $236.00 09-Nov $578.65 $294.47 $3.00 $0.00 $211.00 10-Nov $212.85 $121.53 $0.00 $0.00 $132.00 11-Nov $0.00 $0.00 $0.00 $0.00 $0.00 12-Nov $658.38 $337.09 $0.00 $46.30 $255.00 13-Nov $638.67 $261.80 $0.00 $16.00 $584.00 14-Nov $624.66 $244.70 $0.00 $25.00 $98.00 15-Nov $308.28 $293.02 $0.00 $156.00 $50.00 16-Nov $665.02 $306.21 $0.00 $100.00 $483.00 17-Nov $132.19 $63.20 $0.00 $51.00 $209.00 18-Nov $805.62 $251.64 $0.00 $0.00 $257.00 19-Nov $627.26 $213.90 $0.00 $36.00 $74.00 20-Nov $549.14 $232.18 $0.00 $705.40 $211.00 21-Nov $494.54 $260.62 $0.00 $6.00 $112.00 22-Nov $322.58 $318.06 $3.00 $232.00 $99.00 23-Nov $508.32 $334.95 $0.00 $0.00 $247.00 24-Nov $145.59 $86.57 $0.00 $0.00 $25.00 25-Nov $796.69 $408.76 $0.00 $25.00 $87.00 26-Nov $835.78 $340.67 $0.00 $48.70 $304.00 27-Nov $413.29 $336.60 $0.00 $31.00 $112.00 28-Nov $0.00 $0.00 $0.00 $0.00 $0.00 29-Nov $0.00 $0.00 $0.00 $0.00 $0.00 30-Nov $440.35 $309.03 $0.00 $50.00 $234.00 TOTALS: $14,489.39 $6,799.66 $12.00 $2,280.70 $5,616.05 Nov 2012 TOTALS $15,155.89 $7,905.54 $50.70 $2,153.62 $3,909.00 22 • ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Nov-13 01-Nov $228.99 $94.68 $0.00 $243.00 $99.00 02-Nov $242.56 $144.20 $0.00 $0.00 $175.00 03-Nov $224.57 $97.93 $3.00 $0.00 $323.00 04-Nov $518.33 $101.40 $0.00 $27.00 $37.00 05-Nov $367.66 $96.56 $0.00 $17.00 $247.05 06-Nov $348.87 $107.39 $0.00 $31.00 $75.00 07-Nov $440.98 $93.29 $0.00 $24.00 $74.00 08-Nov $191.65 $124.34 $0.00 $85.00 $50.00 09-Nov $268.60 $116.45 $3.00 $0.00 $174.00 10-Nov $212.85 $121.53 $0.00 $0.00 $132.00 11-Nov $0.00 $0.00 $0.00 $0.00 $0.00 12-Nov _ $348.34 $174.79 $0.00 $30.00 $168.00 13-Nov $270.34 $157.18 $0.00 $16.00 $423.00 14-Nov $255.58 $109.05 $0.00 $20.00 $86.00 15-Nov $204.68 $154.60 $0.00 $148.00 $0.00 16-Nov $401.42 $109.71 $0.00 $0.00 $360.00 17-Nov $132.19 $63.20 $0.00 $51.00 $209.00 18-Nov $431.03 $133.34 $0.00 $0.00 $107.00 19-Nov $335.96 $132.87 $0.00 $36.00 •$74.00 20-Nov $276.24 $127.77 $0.00 $28.00 $86.00 21-Nov $325.27 $153.67 $0.00 $6.00 $62.00 22-Nov $169.73 $188.16 $0.00 $232.00 $74.00 23-Nov $254.59 $155.12 $0.00 $0.00 $210.00 24-Nov $145.59 $86.57 $0.00 $0.00 $25.00 25-Nov $340.55 $196.94 $0.00 $25.00 $0.00 26-Nov $429.01 $147.72 $0.00 $36.00 $25.00 27-Nov $231.40 $182.87 $0.00 $31.00 $50.00 28-Nov $0.00 $0.00 $0.00 $0.00 $0.00 29-Nov $0.00 $0.00 $0.00 $0.00 $0.00 30-Nov $220.13 $125.24 $0.00 $45.00 $12.00 TOTALS: $7,817.11 $3,496.57 $6.00 $1,131.00 $3,357.05 Nov 2012 TOTALS $8,041.45 $4,232.63 $39.70 $1,213.20 $1,817.00 23 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Nov-13 01-Nov $334.53 $125.46 $3.00 $306.00 $25.00 02-Nov $257.05 $169.92 $0.00 $3.00 $0.00 03-Nov $0.00 $0.00 $0.00 $0.00 $0.00 04-Nov $272.20 $105.55 $0.00 $0.00 $162.00 05-Nov $395.62 $119.96 $0.00 $0.00 $74.00 06-Nov $301.04 $129.86 $0.00 $16.25 $82.00 07-Nov $329.23 $112.32 $0.00 $0.05 $223.00 08-Nov $278.25 $161.80 $0.00 $0.00 $186.00 09-Nov $310.05 $178.02 $0.00 $0.00 $37.00 10-Nov $0.00 $0.00 $0.00 $0.00 $0.00 11-Nov $0.00 $0.00 $0.00 $0.00 $0.00 12-Nov $310.04 $162.30 $0.00 $16.30 $87.00 13-Nov $368.33 $104.62 $0.00 $0.00 $161.00 14-Nov $369.08 $135.65 $0.00 $5.00 $12.00 15-Nov $103.60 $138.42 $0.00 $8.00 $50.00 16-Nov $263.60 $196.50 $0.00 $100.00 $123.00 17-Nov $0.00 $0.00 $0.00 $0.00 $0.00 18-Nov $374.59 $118.30 $0.00 . $0.00 $150.00 . 19-Nov $291.30 $81.03 $0.00 $0.00 $0.00 20-Nov $272.90 $104.41 $0.00 $677.40 $125.00 21-Nov $169.27 $106.95 $0.00 $0.00 $50.00 22-Nov $152.85 $129.90 $3.00 $0.00 $25.00 23-Nov $253.73 $179.83 $0.00 $0.00 $37.00 24-Nov $0.00 $0.00 $0.00 $0.00 $0.00 25-Nov $456.14 $211.82 $0.00 $0.00 $87.00 26-Nov $406.77 $192.95 $0.00 $12.70 $279.00 27-Nov $181.89 $153.73 $0.00 $0.00 $62.00 28-Nov $0.00 $0.00 $0.00 $0.00 $0.00 29-Nov $0.00 $0.00 $0.00 $0.00 $0.00 30-Nov $220.22 $183.79 $0.00 $5.00 $222.00 TOTALS: $6,672.28 $3,303.09 $6.00 $1,149.70 $2,259.00 Nov 2012 TOTALS $7,114.44 $3,672.91 $11.00 $940.42 $2,092.00 24 • REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS Combined Totals &FEES RENTALS SERV. COPY Dec-13 01-Dec $205.18 $76.16 $0.00 $22.00 $173.00 02-Dec $924.44 $313.67 $0.00 $0.00 $175.00 03-Dec $882.89 $228.24 $0.00 $51.60 $341.00 04-Dec $709.17 $166.87 $0.00 $26.00 $223.00 05-Dec $635.39 $174.38 $3.00 $86.00 $111.00 06-Dec $384.65 $236.56 $3.00 $119.00 $37.00 07-Dec $593.53 $292.62 $0.00 $0.00 $225.00 08-Dec $137.59 $85.21 $0.00 $0.00 $74.00 09-Dec $534.17 $258.56 $3.00 $33.00 $169.00 10-Dec $410.29 $173.61 $9.00 $170.00 $149.00 11-Dec $510.84 $193.14 $0.00 $44.00 $100.00 12-Dec $436.65 $197.60 $0.00 $27.00 $119.00 13-Dec $276.45 $238.26 $0.00 $200.00 $173.00 14-Dec $422.39 $252.99 $3.50 $0.00 $484.00 15-Dec $171.80 $105.33 $0.00 $92.00 $210.00 16-Dec $689.09 $216.66 $0.00 $0.00 $161.00 • 17-Dec $500.07 • $255.07 $0.00 $227.43 $161.00 18-Dec $407.48 $245.61 $3.00 $28.00 $335.00 19-Dec $325.52 $338.40 $0.00 $0.00 $0.00 20-Dec $270.47 $339.35 $0.00 $18.00 $50.00 21-Dec $428.85 $340.72 $3.00 $120.00 $0.00 22-Dec $0.00 $0.00 $0.00 $0.00 $0.00 23-Dec $0.00 $0.00 $0.00 $0.00 $0.00 24-Dec $0.00 $0.00 $0.00 $0.00 $0.00 25-Dec $0.00 $0.00 $0.00 $0.00 $0.00 26-Dec $0.00 $0.00 $0.00 $0.00 $0.00 27-Dec $0.00 $0.00 $0.00 $0.00 $0.00 28-Dec $0.00 $0.00 $0.00 $0.00 $0.00 29-Dec $0.00 $0.00 $0.00 $0.00 $0.00 30-Dec $0.00 $0.00 $0.00 $0.00 $0.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $9,856.91 $4,729.01 $27.50 $1,264.03 $3,470.00 Dec. 2012 TOTALS $10,118.66 $6,010.35 $24.00 $1,343.15 $1,666.00 25 REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS Archibald Library & FEES RENTALS SERV. COPY Dec-13 01-Dec $205.18 $76.16 $0.00 $22.00 $173.00 02-Dec $488.41 $195.16 _ $0.00 $0.00 $100.00 03-Dec $370.59 $94.22 $0.00 $51.60 $62.00 04-Dec $480.49 $88.40 $0.00 $26.00 $50.00 05-Dec $412.99 $65.31 $0.00 $0.00 $74.00 06-Dec $159.85 $98.58 $0.00 $108.00 $0.00 07-Dec $273.44 $111.12 $0.00 $0.00 $100.00 08-Dec $137.59 $85.21 $0.00 $0.00 $74.00 09-Dec $304.27 $143.29 $0.00 $33.00 $132.00 10-Dec $222.80 $73.62 $9.00 $0.00 $25.00 11-Dec $319.15 $104.63 $0.00 $44.00 $75.00 12-Dec $282.15 $108.94 $0.00 $20.00 $82.00 13-Dec $126.35 $71.33 $0.00 $200.00 $0.00 14-Dec $209.19 $143.96 $3.50 $0.00 $248.00 15-Dec $171.80 $105.33 $0.00 $92.00 $210.00 16-Dec $321.65 $123.63 $0.00 $0.00 $62.00 17-Dec $188.49 $116.17 $0.00 $38.00 $25.00 18-Dec $224.84 $119.24 $3.00 $16.00 $137.00 19-Dec $186.92 $182.59 $0.00 $0.00 $0.00 20-Dec $148.45 $159.46 $0.00 $18.00 $0.00 21-Dec $175.80 $144.44 $0.00 $120.00 $0.00 22-Dec $0.00 $0.00 $0.00 $0.00 $0.00 23-Dec $0.00 $0.00 $0.00 $0.00 $0.00 24-Dec $0.00 $0.00 $0.00 $0.00 $0.00 25-Dec $0.00 $0.00 $0.00 $0.00 $0.00 26-Dec $0.00 $0.00 $0.00 $0.00 $0.00 27-Dec $0.00 $0.00 $0.00 $0.00 $0.00 28-Dec $0.00 $0.00 $0.00 $0.00 $0.00 29-Dec $0.00 $0.00 $0.00 $0.00 $0.00 30-Dec $0.00 $0.00 $0.00 $0.00 $0.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $5,410.40 $2,410.79 $15.50 $788.60 $1,629.00 Dec 2012 TOTALS $5,088.77 $3,043.36 $24.00 $790.55 $726.00 26 REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS Biane Library & FEES RENTALS SERV. COPY Dec-13 01-Dec $0.00 $0.00 $0.00 $0.00 $0.00 02-Dec $436.03 $118.51 $0.00 $0.00 $75.00 03-Dec $512.30 $134.02 $0.00 $0.00 $279.00 04-Dec $228.68 $78.47 $0.00 $0.00 $173.00 05-Dec $222.40 $109.07 $3.00 $86.00 $37.00 06-Dec $224.80 $137.98 $3.00 $11.00 $37.00 07-Dec $320.09 $181.50 $0.00 $0.00 $125.00 08-Dec $0.00 $0.00 $0.00 $0.00 $0.00 09-Dec $229.90 $115.27 $3.00 $0.00 $37.00 10-Dec $187.49 $99.99 $0.00 $170.00 $124.00 11-Dec $191.69 $88.51 $0.00 $0.00 $25.00 12-Dec $154.50 $88.66 $0.00 $7.00 $37.00 13-Dec $150.10 $166.93 $0.00 $0.00 $173.00 14-Dec $213.20 $109.03 $0.00 $0.00 $236.00 15-Dec $0.00 $0.00 $0.00 $0.00 $0.00 16-Dec $367.44 $93.03 $0.00 $0.00 $99.00 17-Dec $311.58 $138.90 $0.00 $189.43 $136.00 18-Dec $182.64 $126.37 $0.00 $12.00 $198.00 19-Dec $138.60 $155.81 $0.00 $0.00 $0.00 20-Dec $122.02 $179.89 $0.00 $0.00 $50.00 21-Dec $253.05 $196.28 $3.00 $0.00 $0.00 22-Dec $0.00 $0.00 $0.00 $0.00 $0.00 23-Dec $0.00 $0.00 $0.00 $0.00 $0.00 24-Dec $0.00 $0.00 $0.00 $0.00 $0.00 25-Dec $0.00 $0.00 $0.00 $0.00 $0.00 26-Dec $0.00 $0.00 $0.00 $0.00 $0.00 27-Dec $0.00 $0.00 $0.00 $0.00 $0.00 28-Dec $0.00 $0.00 $0.00 $0.00 $0.00 29-Dec $0.00 $0.00 $0.00 $0.00 $0.00 30-Dec $0.00 $0.00 $0.00 $0.00 $0.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $4,446.51 $2,318.22 $12.00 $475.43 $1,841.00 Dec. 2012 TOTALS $5,029.89 $2,966.99 $0.00 $552.60 $940.00 27 Schedule B BALANCE SHEET Thru Dec 2013 FY 2013/2014 Revenues Earned Projected Loss/Gain Fines & Fees $87,952 $87,500 $452 0.5% Media Rentals $43,301 $50,000 ($6,699) -13.4% Sales/Services Fees $254 $250 $4 1.6% Passport Services $32,386 $28,000 $4,386 15.7% Private Contributions $50,000 $60,000 ($10,000) -16.7% Totals: $213,893 $225,750 ($11,857) -5.3% *Balance for Year through Dec 2013 ($11,857) 28 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Dec 2013 - Remaining Object Description Budget MTD Aetna YTD Aetna Encumbranc' Balance Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 3,044,810.00 1,446,996.88 1,575,033.07 0.00 1,469,776.93 48.27 4102 Property Taxes-CY Unsecured 80,130.00 654.32 83,163.95 0.00 -3,033.95 -3.78 4103 Property Taxes-PY Sec& Unsec 63,020.00 4,031.92 28,038.12 0.00 34,981.88 55.50 4105 Property Taxes-Supplemental 43,260.00 6,170.26 17,308.40 0.00 25,951.60 59.98 4112 Property Tax-Post RDA 140,340.00 0.00 0.00 0.00 140,340.00 100.00 4312 Library Fines and Fees 175,000.00 9,821.91 87,952.47 0.00 87,047.53 49.74 4401 Interest Earnings 58,380.00 14,901.43 14,363.39 0.00 44,016.61 75.39 4402 Unrealized Gain 0.00 0.00 37,563.17 0.00 -37.563.17 0.00 4410 Media Rentals 120,000.00 4,729.01 43,301.37 0.00 76,698.63 63.91 4512 Library Card&Merchndse Sales 0.00 0.50 0.50 0.00 -0.50 0.00 4515 Information Service Fees 500.00 27.00 254.10 0.00 245.90 49.18 4565 Passport Processing Fees 46,000.00 2,810.00 26,051.10 0.00 19,948.90 43.36 4567 Passport Photo Fees 10,000.00 . 660.00 6,335.00 0.00 3,665.00 36.65 4570 Sale of Printed Materials 20,000.00 1,264.03 11,847.06 0.00 8,152.94 40.76 4740 Grant Income 16,000.00 1,000.00 26,286.24 0.00 -10,286.24 -64.28 4907 Private Contributions Library 130,000.00 0.00 50,000.00 0.00 80,000.00 61.53 4909 RC Library Foundation Support 10,000.00 0.00 0.00 0.00 10,000.00 100.00 Total for Org Key 1290000: 3,957,440.00 1,493,067.26 2,007,497.94 0.00 1,949,942.06 49.27 Key: 1290603 -Literacy Services 4740 Grant Income 0.00 0.00 -10,000.00 0.00 10,000.00 0.00 Total for Org Key /290603: 0.00 0.00 -10,000.00 0.00 10,000.00 0.00 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 151.30 0.00 -151.30 0.00 4740 Grant Income 175,892.00 0.00 92,947.77 0.00 82,944.23 47.15 4909 RC Library Foundation Support 3,000.00 0.00 0.00 0.00 3,000.00 100.00 Total for Org Key 1291000: 178,892.00 0.00 93,099.07 0.00 85,792.93 47.95 Key: 1292000- Staff Innovatin Pd(Ca St Lib) 4401 Interest Earnings 0.00 391.39 420.42 0.00 -420.42 0.00 4402 Unrealized Gain 0.00 0.00 398.88 0.00 -398.88 0.00 4740 Grant Income 168,000.00 0.00 217,352.04 0.00 -49,352.04 -29.37 Total for Org Key/292000: 168,000.00 391.39 218,171.34 0.00 -50,171.34 -29.86 Total for Revenue Accounts: 4,304,332.00 1,493,458.65 2,308,768.35 0.00 1,995,563.65 46.36 User:VGARCIA-Vivian Garcia Page: I Current Date: 01/28/2014 Report:GL_BA_MSTR_OI_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:23:19 29 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Dec 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 310,940.00 23,301.26 139,807.58 0.00 171,132.42 55.03 5030 Fringe Benefits 139,940.00 0.00 139,940.02 0.00 -0.02 -0.00 5100 Travel and Meetings 11,000.00 0.00 2,169.85 0.00 8,830.15 80.27 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 162.73 162.73 0.00 1,137.27 87.48 5150 Office Supplies&Equipment 2,000.00 66.44 555.09 0.00 1,444.91 72.24 5152 Computer Software 7,000.00 0.00 0.00 0.00 7,000.00 100.00 5160 Membership Dues 3,650.00 0.00 2,235.00 0.00 1,415.00 38.76 5200 Operations&Maintenance 12,000.00 207.88 6,728.93 0.00 5,271.07 43.92 5215 O& M/Computer Equipment 0.00 30.00 30.00 0.00 -30.00 0.00 5220 Cellular Technology 600.00 0.00 150.00 0.00 450.00 75.00 5300 Contract Services 111,579.00 786.54 8,897.31 2,902.49 99,779.20 89.42 5400 Telephone Utilities 10,000.00 561.22 4,936.27 0.00 5,063.73 50.63 5402 Water Utilities 4,500.00 0.00 2,141.38 0.00 2,358.62 52.41 5403 Electric Utilities 70,050.00 3,642.21 31,713.47 0.00 38,336.53 54.72 5501 Admin./General Overhead 70,910.00 70,910.00 70,910.00 0.00 0.00 0.00 5605 Capital Outlay-Computer Equip 17,774.95 0.00 12,733.20 5,041.75 0.00 0.00 5703 Capital Lease Payment 2,357.66 0.00 921.43 2,030.00 -593.77 -25.18 Total for Org Key 1290601: 777,601.61 99,668.28 424,032.26 9,974.24 343,595.11 44.18 Key: 1290603 -Literacy Services 5000 Regular Salaries 88,860.00 3,856.07 16,383.17 0.00 72,476.83 81.56 5010 Part Time Salaries 55,890.00 1,645.11 6,915.42 0.00 48,974.58 87.62 5030 Fringe Benefits 49,790.00 0.00 48,490.02 0.00 1,299.98 2.61 5100 Travel and Meetings 500.00 0.00 29.12 0.00 470.88 94.17 5150 Office Supplies&Equipment 2,500.00 0.00 420.34 0.00 2,079.66 83.18 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations&Maintenance 5,000.00 181.91 395.49 0.00 4,604.51 92.09 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 203,690.00 5,683.09 72,633.56 0.00 131,056.44 64.34 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 27,309.60 0.00 31,860.40 53.84 5010 Part Time Salaries 25,000.00 1,814.09 9,892.71 0.00 15,107.29 60.42 5030 Fringe Benefits 31,380.00 0.00 31,379.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 207.69 0.00 292.31 58.46 5200 Operations& Maintenance 4,000.00 1,432.39 1,467.54 2,000.00 532.46 13.31 5220 Cellular Technology 1,010.00 74.73 373.69 0.00 636.31 63.00 5300 Contract Services 15,000.00 0.00 0.00 0.00 15,000.00 100.00 Total for Org Key 1290604: 136,160.00 7,872.81 70,631.22 2,000.00 63,528.78 46.65 Key: 1290605-Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606-Archibald Library 5000 Regular Salaries 487,190.00 37,264.54 212,434.40 0.00 274,755.60 56.39 5010 Part Time Salaries 317,010.00 21,227.58 132,385.98 0.00 184,624.02 58.23 5030 Fringe Benefits 252,190.00 0.00 252,190.02 0.00 -0.02 -0.00 5100 Travel and Meetings 2,000.00 0.00 208.36 0.00 1,791.64 89.58 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 01/28/2014 Report:GL_BA_MSPR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:23:19 30 CITY OF RANCHO CUCAMONGA . Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Dec 2013 . Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance °/U 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies&Equipment 7,500.00 276.07 3,985.14 0.00 3,514.86 46.86 5152 Computer Software 2,700.00 1,885.00 2,700.00 0.00 0.00 0.00 5160 Membership Dues 450.00 66.00 346.00 0.00 104.00 23.11 5200 Operations&Maintenance 226,926.62 12,810.98 73,356.66 100,193.51 53,376.45 23.52 5300 Contract Services 91,387.94 9,230.69 38,334.90 45,611.44 7,441.60 8.14 5703 Capital Lease Payment 4,550.77 0.00 548.10 4,333.31 -330.64 -7.26 Total for Org Key 1290606: 1,392,105.33 82,760.86 716,489.56 150,138.26 525,477.51 37.74 Key: 1290607-Paul A.Biane Library 5000 Regular Salaries 563,150.00 40,814.23 252,339.18 0.00 310,810.82 55.19 5010 Part Time Salaries 345,140.00 21,414.49 135,700.45 0.00 209,439.55 60.68 5030 Fringe Benefits 291,790.00 0.00 291,790.02 0.00 -0.02 -0.00 5100 Travel and Meetings 4,000.00 0.00 239.09 0.00 3,760.91 94.02 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies&Equipment S 10,000.00 - 613.27 3,658.16 0.00 6,341.84 63.41 5152 Computer Software 3,850.00 3,815.00 3,815.00 0.00 35.00 0.90 5160 Membership Dues 800.00 0.00 0.00 0.00 800.00 100.00 5200 Operations&Maintenance 274,459.36 9,090.81 68,353.58 109,965.25 96,140.53 35.02 5207 0& M/Capital Supplies 13,000.00 0.00 1,060.97 0.00 11,939.03 91.83 5300 Contract Services 95,887.03 6,889.05 38,323.01 34,009.12 23,554.90 24.56 5703 Capital Lease Payment 4,061.09 0.00 820.30 3,733.60 -492.81 -12.13 Total for Org Key 1290607: 1,606,437.48 82,636.85 796,099.76 147,707.97 662,629.75 41.24 Key: 1290608-Virtual Library 5000 Regular Salaries 28,690.00 1,700.94 8,406.76 0.00 20,283.24 70.69 5030 Fringe Benefits 13,480.00 0.00 13,479.99 0.00 0.01 0.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations&Maintenance 97,000.00 0.00 76,332.95 0.00 20,667.05 21.30 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total for Org Key 1290608: 147,170.00 1,700.94 98,219.70 0.00 48,950.30 33.26 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 15,080.00 ' 0.00 0.00 0.00 15,080.00 100.00 5030 Fringe Benefits 2,600.00 0.00 1,000.00 0.00 1,600.00 61.53 5100 Travel and Meetings 1,500.00 0.00 0.00 0.00 1,500.00 100.00 5152 Computer Software 6,480.00 0.00 0.00 0.00 6,480.00 100.00 5200 Operations&Maintenance 33,000.00 0.00 0.00 0.00 33,000.00 100.00 5215 0& M/Computer Equipment 24,687.00 11,698.56 11,698.56 1,634.24 11,354.20 45.99 5300 Contract Services 113,445.00 3,400.00 4,150.00 21,020.20 88,274.80 77.81 5501 Admin./General Overhead 110.00 110.00 110.00 0.00 0.00 0.00 Total for Org Key 1291602: 196,902.00 15,208.56 16,958.56 22,654.44 157,289.00 79.88 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 38,050.00 0.00 0.00 0.00 38,050.00 100.00 5030 Fringe Benefits 4,990.00 0.00 790.02 0.00 4,199.98 84.16 5100 Travel and Meetings 27,500.00 2,354.57 5,901.28 0.00 21,598.72 78.54 5200 Operations&Maintenance 141,750.00 542.27 4,832.73 0.00 136,917.27 96.59 5300 Contract Services 10,000.00 6,600.00 6,600.00 0.00 3,400.00 34.00 5501 Admin./General Overhead 710.00 710.00 710.00 0.00 0.00 0.00 Total for Org Key 1292602: 223,000.00 10,206.84 18,834.03 0.00 204,165.97 91.55 Key: 1298601 -Calif Literacy Campaign Grant 5501 Admin./General Overhead 920.00 920.00 920.00 0.00 0.00 0.00 User: VGARCIA-Vivian Garcia Page: 3 Current Date: 01/28/2014 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:23:19 31