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HomeMy WebLinkAbout2014/06/05 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES ircie _:, i , . ,* r6 EX ''i r.t :ill AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. June 5, 2014 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Board Members Janet Temkin, President Robert Coberly, President Pro Tern Jackie Amsler, Member Scott Haddon, Member Luella G. Hairston, Esq. Member • DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on MG,y a , ao/'/ , at / en-) , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated Tie to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on , at Rancho Cucamonga. City of Rancho Cucamonga By: V uvtt jo � Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga h ' \ LIBRARY BOARD OF TRUSTEES AGENDA 1 14 • � JUNE 5, 2014 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amster , Coberly , Haddon Hairston and Temkin B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits • the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. • Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. PUBLIC PRESENTATION 1. Presentation of Proclamations to Members Amsler and Haddon by President Temkin. 2. West Side Districts and Street Lighting Districts. Presented by Lori Sassoon, Deputy City Manager/Administrative Services. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 3 1. Approval of Minutes: March 6, April 3 and May 1, 2014. I_ _ E. _LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1 b LIBRARY BOARD OF TRUSTEES AGENDA LS- ' JUNE 5, 2014 2 RANCHO CUCAMONGA 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Michelle Perera, Assistant Library Director. b. Review of Library statistics. Oral report by Michelle 9 Perera, Assistant Library Director. 2. Budget Report: Report presented by Michelle Perera, Assistant 17 Library Director. 3. Children's Services: Oral update by Renee Tobin, Library Services . Manager. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. . 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian F. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of FY 2014-15 Library budget. Oral presentation by staff. 2. Overview of Second Floor of Biane Library. Oral presentation by staff. 3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) I G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. I . H. ADJOURNMENT • • I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, May 28, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT C, LIBRARY SERVICES DEPARTMENT RANCHO Date: June 5, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Assistant Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of March 6, April 3 and May 1, 2014. • BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Assistant Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, March 6, 2014, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. by President Temkin. Present were Members Amster, Hairston and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. C. CONSENT CALENDAR C l. Approval of Minutes: February 6, 2014. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Amster. Motion carried 3-0-2 (with Coberly and Haddon absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated Telethon 2014 went very well. Approximately $53,000 was pledged. He reviewed the event with the Members. Board Member Coberly arrived at 6:10 p.m. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. 4 Library Board Minutes March 6, 2014 Page 2 D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. He stated that January was very busy with Passports. D3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, reviewed the Valentine and Dr. Seuss programs with the Board which were very popular. Over one hundred and forty attended the Dr. Seuss program at the Biane Library. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Reference Services Coordinator Hood stated that Passport Services have been very busy the last two months. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Senior Librarian Vera reviewed the Black History Cultural Arts Night with the Members which was held on Friday, February 7, at the Biane Library from 7 to 9 p.m. She also reviewed the Live & Learn Healthy Cultural Arts Night which will be held on Friday, March 21, at the Biane Library starting at 7 p.m. ****** E. BOARD BUSINESS El. Staff Innovation Fund STEM project presentation. Presentation by staff. Adam Tuckerman, Technology Center Coordinator and Wess Garcia, Programming Librarian, presented a PowerPoint Presentation on the STEM project to the Members. E2. Report on CPLA meeting. Presentation by Board Members Amsler and Coberly, Members Amsler and Coberly presented an oral report on the CPLA meeting to the Board. E3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) None were presented. ****** 5 Library Board Minutes March 6, 2014 Page 3 F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Budget 2014/2015 F2. Second Floor of the Biane Library F3. 20-20 Fundraiser G. ADJOURNMENT MOTION: Moved by Member Amster to adjourn, seconded by Member Coberly. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: • 6 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, April 3, 2014, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, May 1, 2014, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: • r 8 STAFF REPORT -?Ira -., LIBRARY SERVICES DEPARTMENT RANCHO Date: June 5, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees . From: Michelle Perera, Assistant Library Director Subject: LIBRARY STATUS REPORT • RECOMMENDATION No recommendation. For information only. • • BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for March and April. FISCAL IMPACT None. spectfully submitted, Michelle Perera Assistant Library Director • 9 COMBINED STATISTICS Mar-14 Mar-13 Apr-14 Apr-13 FY 2013/14 FY 2012/13 Days Open 58 56 55 55 529 528 Items Borrowed(AR,BL,BKM) 92,561 91,538 89,513 96,869 894,450 923,684 Average Daily 1,596 1,635 1,628 1,761 1,691 1,749 %Change 1% -8% -3% Patrons Registered(AR,BL,BKM) 1.012 892 801 859 9,814 10,349 Average Daily 17 16 15 16 19 20 %Change 13% -7% -5% Information Questions 15,482 13,781 15,224 14,756 131,475 135,360 Average Daily 267 246 277 268 249 256 %Change 12% 3% -3% Library Visitors 51.467 42,128 50,217 47,634 468,516 466.705 Average Daily 887 752, 913 866 886 884 %Change 22% 5% 0% Children's Programs 2,179 2,257 3,252 2,992 26,982 24,754 #of Sessions 70 75 79 78 686 691 Aver.Per session 31 30 41 38 39 36 %Change -3% 9% 9% Items Classified 2;291 2,225 1.775 1,832 20,165 18,107 %Change 3% -3% 11% Volunteer Hours 596 686 622 754 4,949 6,458 %Change -13% -17% -23% TECHNOLOGY CENTER SERVICES Computer Use Sessions 6,894 6,480 6,804 6,909 62,759 69,367 %Change 6% -2% -10% Technology Questions 4.253 3,878 4,207 4,363 35,192 39,199 %Change 10% -4% -10% Programs/Classes Attendance 105 128 149 121 1,393 1,277 #of Sessions 7 9; 10 10 85 85 Aver.per session 15 14 15 12 16 15 ADULT SERVICES Information Questions 6.402 5,248 6,339 5,972 53,108 51,130 Average Daily 110 94 115 109 100 97 %Change 22% 6% 4% Programs/Classes Attendance 34 97a 31 52 417 440 #of Sessions 4 8. 4 4 44 48 Aver.per session 9 12 8 13 9 9 Teen Programs 12 29 17 0 203 245 #of Sessions 1 3` 1 0 13 22 Aver.per session 12 10 0 0 16 11 Tours/Group Visits Attendance 5 785 0 26 40 843 10 #of Sessions 1 15 0 2 9 19 Aver.per session 0 13 4 44 CHILDRENS SERVICES Information Questions • 4,678 4,421 43,175 45,031 Average Daily ' 85 80 82 85 %Change 6% -4% Bouncing Babies) 438 455 3,534 3,134 #of Sessions 12 14 103 101 Aver.Per session 37 33 34 31 Toddler Time 444 388 3.182 2,511 #of Sessions 12 12 109 88 Aver.Per session 27 23 37 32 29 29 Preschool Storytime Attendance t 257 215 390 393 2,756 2,817 #of Sessions -f: 10 14 14 109 128 Aver.per session ' 26 22 28 28 25 22 Afterschool Storytime Attendance 100 265 131 162 1,344 1,817 #of Sessions 7 6 9 8 63 62 Aver.per session 14 44 15 20 21 29 Family Storytime Attendance 768 952 872 750 9,327 8,295 #of Sessions $ 27 31 28 28 266 266 Aver. per session 28 31 31 27 35 31 Special Events Program Attendance :Pr.., 300 212 925 844 6,539 5,912 #of Sessions ',I 4 2 2 28 40 Aver. per session 300 53 463 422 234 148 Group Visits to Library Attendance 0 35 84 137 841 1,283 #of Sessions 0 1 1 3 13 25 Aver.per session 0 35 84 46 65 51 11 ARCHIBALD Mar-14 Mar-13 Apr-14 Apr-13 FY 2013!14 FY 2012/13 Days Open 31 30 29 29 283 283 Items Borrowed(incl.renewals) 45,528 45,459 41,439 46,279 433,852 451,907 Average Daily 1,469 1,515 1,429 1,596 1,533 1,597 %Change 0% -10% -4% Patrons Registered 436 426 365 409 4,170 5,117 Average Daily 14 14 13 14 15 18 %Change 2% -11% -19% Information Questions 7,111 5,932 6,843 6,707 62,758 61,424 Average Daily 229 198 236 231 222 217 %Change 20% 2% 2% Library Visitors 28,095 20,562 27,909 22,481 248,281 236.726 Average Daily 906 685 962 775 877 836 %Change 37% 24% 5% Children's Programs 631 680 762 755 7,399 7,281 #of Sessions 25 27 25 24 235 237 Aver.Per session 25 25 30 31 31 31 %Change -7% 1% -1% Items Classified 1,407 1,161 980 1,091 11,661 10,608 Change 21% -10% 10% Volunteer Hours 110 145 71 108 1,398 1,513 %Change -24% -34% -8% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,356 3,952 4,293 4,168 40,994 41,805 %Change 10% 3% -2% Technology Questions 1,833 1,176 1,500 1,447 15,191 14,297 Change 56% 4% 6% Programs/Classes Attendance 66 38 46 72 561 407 #of Sessions 4 4 4 5 40 39 Aver.per session 17 10 12 14 14 10 ADULT SERVICES Information Questions 2,692 2,279 2,563 2,605 22,819 22,103 Average Daily 87 76 88 90 81 78 %Change 18% -2% 3% Programs/Classes Attendance 17 15 16 15 • 180 152 #of Sessions 2 2 2 2 21 21 Aver.per session 9 8 8 8 9 7 Teen Programs 0 6 0 0 75 66 #of Sessions 0 1 0 0 4 8 Aver.per session 0 6 0 0 19 8 Tours/Group Visits Attendance 0 0 0 0 1 20 #of Sessions 0 0 0 0 6 1 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 2,586 2,477 2.780 2,655 24,748 25,024 Average Daily 83 83 96 92 87 88 %Change 4% 5% -1% Bouncing Babies 97 91 135 137 1,160 1,156 #of Sessions 4 4 4 4 37 37 Aver.Per session 24 23 34 34 31 31 Toddler Time 197 152 290 257 2,148 1,440 12 #of Sessions 8 8 8 8 74 53 Aver Per session 25 19 36 32 29 27 Preschool Storytime Attendance 98 87 114 121 966 1,258 #of Sessions 4 4 4 4 37 56 Aver per session 25 22 29 30 26 22 Afterschool Storytime Attendance 40 41 55 78 507 779 #of Sessions 4 3 5 4 32 31 Aver.per session 10 0 11 20 16 25 Family Storytime Attendance 199 172 168 162 1,569 1,572 #of Sessions 5 5 4 4 41 41 Aver.per session 40 34 42 41 38 38 Special Events Program Attendance 0 137 0 0 1,049 1,076 #of Sessions 0 3 0 0 14 19 Aver per session #DIV/0! 46 0 0 75 57 Group Visits to Library Attendance 0 0 0 0 12 127 #of Sessions 0 0 0 0 1 6 Aver.per session 0 0 0 0 0 21 13 BIANE Mar-14 Mar-13 Apr-14 Apr-13: FY 2013/14 FY 2012/13 Days Open 27 26 26 2E 246 245 Items Borrowed 41,568 40,973 40,588 42,989 404,828 414,675 Average Daily 1,540 1,576 1,561 1,653 1,646 1,693 %Change 1% -6% -2% Patrons Registered 537 466 436 443 4,788 4,507 Average Daily 20 18 17 17 19 18 %Change 15% -2% 6% Information Questions 8,371 7,849 8,381 8,049 68,717 73,936 Average Daily 310 302 322 310 279 302 %Change 7% 4% -7% Library Visitors 23,372 21,566 22,308 25,153 220,235 229,979 Average Daily 866 829 858 967 895 939 %Change 8% -11% -4% Children's Programs 1,497 1,520 2,438 2,237 19,283 17,205 #of Sessions 43 46 52 54 443 448 Aver.Per session 35 33 47 41 44 38 %Change -2% 9% 12% Items Classified 884 1,064 795 741 8,504 7.499 %Change -17% 7% 13% Volunteer Hours 152 112 152 84 979 1,464 %Change 37% 80% -33% . TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,538 2.528 2,511 2,740 21,765 27,562 %Change 0% -8% -21% Technology Questions 2,420 2,702 2,707 2,916 20,001 24,902 %Change -10% -7% -20% Programs/Classes Attendance 39 90 103 49 832 870 #of Sessions 3 5 6 45 46 Aver.per session 13 18 17 10 18 19 ADULT SERVICES Information Questions 3,710 2,969 3,776 3,367 30,289 29,027 Average Daily 137 114 145 130 123 118 %Change 25% 12% 4% • Programs/Classes Attendance 17 82 15 37 237 288 #of Sessions 2 6 2 23 27 Aver.per session 9 14 8 19 10 11 Teen Programs 12 231:". 17 ' 128 179 #of Sessions 1 2 1 9 14 Aver.per session 12 12 17 _i 14 13 14 Tours/Group Visits Attendance 5 785 0 26, 39 823 #of Sessions 1 15 0 3 18 Aver.per session 5 52 0 1:=: 13 46 CHILDRENS SERVICES Information Questions 2,241 2,178 1,898 1,76• 18,427 20,007 Average Daily 83 84 0 0 75 743 %Change 3% 7% -8% Bouncing Babies! 309 186 303 31 >' 2,374 1,978 #of Sessions 8 6 8 10 66 64 Aver. Per session 39 31 38 32 36 31 Toddler Time 100 127 154 13 1,034 1,071 #of Sessions 3 4 4 �', 35 35 Aver. Per session 33 32 39 33 30 31 Preschool Storytime Attendance 159 128 276 27 1,790 1,559 #of Sessions 6 6 10 10 72 72 Aver.per session 27 21 28 -f 25 22 Afterschool Storytime Attendance 60 224 76- :-. 837 1,038 #of Sessions 3 3 4 31 31 Aver.per session 20 75 19 2'' 33 Family Storytime Attendance 569 780 " 704 5 . 7,758 6,723 #of Sessions 22 26 24 2'. 225 225 Aver. per session 26 30 29 2`r 34 30 Special Events Program Attendance 300 75 925 84'1: 5,490 4,836 #of Sessions 1 1 2 14 21 Aver.per session 300 75 463 42.1 392 230 Group Visits to Library Attendance 0 35 84 13.1 829 1,156 #of Sessions 0 1 1 3' 12 19 Aver.per session 0 35 84 46,• 69 61 15 SERVICES &OUTREACH Mar-14 Mar-13 Apr-14 Apr-13 FY 2013/14 FY 2012/13 BOOKMOBILE Items Borrowed in I. ( c renewals) 5,465 5,106 7,486 7,601 55,770 57,102 %Change 7% -2% -2% Patrons Registered 39 0 7 856 725 ADULT LITERACY SERVICES Tutor Teams Matched 33 65 34 60 336 617 %Change -49% -43% -46% Learners Waiting 9 6 2 6 69 41 %Change 50% -67% 68% Families for Literacy Participants 0 0 0 0 0 0 Computer Literacy Participants 0 70 0 70 125 772 Storynite 0 0 10 0 10 0 Volunteer Hours 140 221 140 244 1,504 2,014 BACK 2 BASICS ARCHIBALD #of Students 42 41 38 39 262 266 #of Sessions 99 78 120 118 547 565 #of Volunteer Hours 79.5 85.5 105 131.5 620 637 Special Program Att. 27 28 20 0 147 122 #of Sessions 1 1 1 0 4 3 Aver.Per session 27 28 20 0 147 122 BACK 2 BASICS BIANE #of Students 43 43 32 40 267 294 #of Sessions 111 90 125 144 612 643 #of Volunteer Hours 107 114 150 177 786 707 Special Program Att. 24 29 32 0 153 146 #of Sessions 1 1 1 0 4 3 Aver. Per session 24 29 32 0 153 146 SCHOOL&COMMUNITY OUTREACH 1,203 235 710 200 6,834 5,829 #of Visits 7 3 6 1 35 16 VIRTUAL LIBRARY SERVICES Searches 10,003 11,632 7,369 12.871 114,543 127,177 Retrievals 71,797 146,883 68,409 171,058 1,073,752 1,476,857 Remote Access 961 2,108 1,967 1,675 13,345 14.958 Tutor.Com Use 270 271 239 240 2,080 2,188 Home Access 270 271 239 240 2,080 2,188 In-Library Use 0 0 0 0 0 0 Digital Books 2,534 1,797 2,468 1,670 21.828 15,373 Audio Downloads 848 560 876 551 7,382 5.577 eBook Downloads 1,686 1,245 1,592 1,119 14,446 9,251 WebsiteHits 55.570 39,437 49,839 41,049 493,382 392,401 HOMEBOUND SERVICES Patrons Served 15 19 16 20 166 193 Materials Loaned 96 149 117 146 1,177 1,630 Visitor Hours Volunteered 8 9 4 10 73 124 16 STAFF REPORT t- LIBRARY SERVICES DEPARTMENT RANCHO Date: June 5, 2014 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Assistant Library Director Subject: STATUS OF 2013/2014 BUDGET • RECOMMENDATION No recommendation. For information only. • BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. • Schedule B, titled "Balance Sheet FY 2013/2014" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2013/2014" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. • 1c & (L • ectfully submitted, 72-LA---n- Michelle Perera Assistant Library Director • 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-14 01-Apr $853.15 $265.24 $0.00 $62.00 $614.00 02-Apr $611.19 $306.73 $0.00 $57.00 $1,117.00 03-Apr $697.44 $273.62 $0.00 $292.00 $1,012.00 04-Apr $315.59 $247.27 $15.90 $235.00 $359.00 05-Apr $431.26 $271.04 $6.00 $20.00 $434.00 06-Apr $194.44 $65.04 $3.00 $64.00 $261.00 07-Apr $547.14 $263.91 $0.00 $0.00 $828.00 08-Apr $501.20 $285.88 $0.00 $23.00 $406.00 09-Apr $612.30 $231.24 $0.00 $80.00 $879.00 10-Apr $427.54 $199.94 $5.20 $0.00 $691.00 11-Apr $407.64 $256.45 $3.00 $184.00 $446.00 12-Apr $414.68 $279.67 $0.00 $0.00 $570.00 13-Apr $184.54 $87.96 $42.00 $0.00 $361.00 14-Apr $695.00 $253.81 $0.00 $66.00 $696.00 15-Apr $593.15 $259.52 $0.00 $32.60 $499.00 16-Apr $695.79 $242.62 $0.00 $46.00 $626.00 17-Apr $493.28 $253.28 $0.00 $65.00 $899.00 18-Apr $634.72 $220.57 $0.00 $42.00 . $552.00 19-Apr $313.59 $214.36 $0.00 $128.00 $880.00 20-Apr $0.00 $0.00 $0.00 $0.00 $0.00 21-Apr $793.08 $238.87 $0.00 $26.00 $695.00 22-Apr $788.54 $241.46 $3.00 $56.10 $373.00 23-Apr $787.29 $216.87 $3.00 $26.00 $442.00 24-Apr $501.24 $288.45 $0.00 $373.00 $828.00 25-Apr $401.25 $243.32 $0.00 $0.00 $371.00 26-Apr $419.17 $272.94 $0.00 $110.00 $570.00 27-Apr $243.10 $68.51 $0.00 $0.00 $299.00 28-Apr $794.23 $275.67 $0.00 $80.00 $552.00 29-Apr $595.29 $208.13 $0.00 $65.00 $440.00 30-Apr $477.02 $190.07 $0.00 $44.00 $409.00 TOTALS: $15,423.85 $6,722.44 $81.10 $2,176.70 $17,109.00 April 2013 TOTALS $ 15,970.27 $ 7,534.48 $17.40 $1,676.75 $12,887.00 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-14 01-Apr $414.94 $117.32 $0.00 $62.00 $330.00 02-Apr $340.64 $178.70 $0.00 $0.00 $609.00 03-Apr $233.87 $140.28 $0.00 $40.00 $471.00 04-Apr • $175.45 $86.14 $15.90 $155.00 $62.00 05-Apr $182.00 $138.64 $6.00 $20.00 $224.00 06-Apr $194.44 $65.04 $3.00 $64.00 $261.00 07-Apr $287.00 $95.15 $0.00 $0.00 $492.00 08-Apr $268.70 $94.45 $0.00 $3.00 $100.00 09-Apr $334.95 $122.21 $0.00 $80.00 $420.00 10-Apr $220.44 $131.23 $5.20 $0.00 $296.00 11-Apr $134.95 $91.67 $0.00 $179.00 $124.00 12-Apr $232.38 $119.24 $0.00 $0.00 $396.00 13-Apr $184.54 $87.96 $42.00 $0.00 $361.00 14-Apr $166.77 $105.79 $0.00 $66.00 $359.00 15-Apr $287.75 $103.98 $0.00 $26.00 $326.00 16-Apr $384.31 $152.55 $0.00 $46.00 $265.00 17-Apr $270.63 $124.54 $0.00 $55.00 $664.00 18-Apr $205.31 $74.75 $0.00 $42.00 $223.00 19-Apr $90.00 $105.79 $0.00 $128.00 $433.00 20-Apr $0.00 $0.00 $0.00 $0.00 $0.00 21-Apr • $407.85 $139.78 $0.00 . $26.00 $385.00 22-Apr $416.04 $112.28 $3.00 $37.10 $137.00 23-Apr $347.43 $112.24 $3.00 $26.00 $194.00 24-Apr $248.60 $133.56 $0.00 $0.00 $396.00 25-Apr $118.15 $101.85 $0.00 $0.00 $87.00 26-Apr $187.65 $130.79 $0.00 $110.00 $223.00 27-Apr $243.10 $68.51 $0.00 $0.00 $299.00 28-Apr $425.19 $130.32 $0.00 $80.00 $256.00 29-Apr $270.94 $128.25 $0.00 $40.00 $209.00 30-Apr $229.17 $73.16 $0.00 $44.00 $161.00 TOTALS: $7,503.19 $3,266.17 $78.10 $1,329.10 $8,763.00 April 2013 TOTALS $ 8,992.46 $ 3,916.82 $ 13.40 $1,299.60 $6,051.00 19 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-14 01-Apr $438.21 $147.92 $0.00 $0.00 $284.00 02-Apr $270.55 $128.03 $0.00 $57.00 $508.00 03-Apr $463.57 $133.34 $0.00 $252.00 $541.00 04-Apr . $140.14 $161.13 $0.00 $80.00 $297.00 05-Apr $249.26 $132.40 $0.00 $0.00 $210.00 06-Apr $0.00 $0.00 $0.00 $0.00 $0.00 07-Apr $260.14 $168.76 $0.00 $0.00 $336.00 08-Apr $232.50 $191.43 $0.00 $20.00 $306.00 09-Apr $277.35 $109.03 $0.00 $0.00 $459.00 10-Apr $207.10 $68.71 $0.00 $0.00 $395.00 11-Apr $272.69 $164.78 $3.00 $5.00 $322.00 12-Apr $182.30 $160.43 $0.00 $0.00 $174.00 13-Apr $0.00 $0.00 $0.00 $0.00 $0.00 14-Apr $528.23 $148.02 $0.00 $0.00 $337.00 15-Apr $305.40 $155.54 $0.00 $6.60 $173.00 16-Apr $311.48 $90.07 $0.00 $0.00 $361.00 17-Apr $222.65 $128.74 $0.00 $10.00 $235.00 18-Apr $429.41 $145.82 $0.00 $0.00 $329.00 19-Apr $223.59 $108.57 $0.00 $0.00 $447.00 20-Apr $0.00 $0.00 $0.00 $0.00 $0.00 21-Apr • $385.23 $99.09 $0.00 $0.00 $310.00 22-Apr $372.50 $129.18 $0.00 $19.00 $236.00 23-Apr $439.86 $104.63 $0.00 $0.00 $248.00 24-Apr $252.64 $154.89 $0.00 $373.00 $432.00 25-Apr $283.10 $141.47 $0.00 $0.00 $284.00 26-Apr $231.52 $142.15 $0.00 $0.00 $347.00 27-Apr $0.00 $0.00 $0.00 $0.00 $0.00 28-Apr $369.04 $145.35 $0.00 $0.00 $296.00 29-Apr $324.35 $79.88 $0.00 $25.00 $231.00 30-Apr $247.85 $116.91 $0.00 $0.00 $248.00 TOTALS: $7,920.66 $3,456.27 $3.00 $847.60 $8,346.00 April 2013 TOTALS $ 6,977.81 $ 3,617.66 $ 4.00 $377.15 $6,836.00 • 20 Schedule B • BALANCE SHEET Thru Apr 2014 FY 2013/2014 Revenues Earned Projected Loss/Gain Fines & Fees $152,804 $150,000 $2,804 1.9% Media Rentals $71,193 $75,000 ($3,807) -5.1% Sales/Services Fees $542 $458 $84 18.3% Passport Services $91,780 $77,500 $14,280 18.4% Private Contributions $115,000 $108,333 $6,667 6.2% Totals: $431,319 $411,291 $20,028 4.9% *Balance for Year through Apr 2014 $20,028 21 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Apr2014 Remaining Object Description Budget MTD Aetna YTD Aetna Encumbrance Balance Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 3,152,480.00 720,892.58. 2,403,688.73 0.00 748,791.27 23.75 4102 Property Taxes-CY Unsecured 81,390.00 -192.45 83,365.00 0.00 -1,975.00 -2.42 4103 Property Taxes-PY Sec& Unsec 30,340.00 5,050.20 37,828.50 0.00 -7,48850 -24.68 4105 Property Taxes-Supplemental 60,080.00 18,495.86 62,964.42 0.00 -2,884.42 -4.80 4112 Property Tax- Post RDA 140,340.00 0,00 140,340.00 0.00 0.00 0.00 4113 Property Tax- Post RDA Res Blc 140,340.00 0.00 0.00 0.00 140,340.00 100.00 4312 Library Fines and Fees 180,000.00 15,423.85 152,804.34 0.00 27,195.66 15.10 4401 Interest Earnings 49,890.00 0.00 14,335.86 0.00 35,554.14 71.26 4402 Unrealized Gain 0.00 0.00 37,563.17 0.00 -37,563.17 0.00 4410 Media Rentals 90,000.00 6,722.44 71,193.41 0.00 18,806.59 20.89 4512 Library Card& Merchndse Sales 0.00 0.00 0.50 0.00 -0.50 0.00 4515 Information Service Fees 550.00 81.10 531.55 0.00 18.45 3.35 4565 Passport Processing Fees 75,000.00 . 13,833.00 74,223.10 0.00 . 776.90 1.03 4567 Passport Photo Fees 18,000.00 3,276.00 17,556.00 0.00 444.00 2.46 4570 Sale of Printed Materials 24,000.00 2,176.70 20,752.74 0.00 3,247.26 13.53 4740 Grant Income 23,660.00 0.00 33,667.24 0.00 -10,007.24 -42.29 4907 Private Contributions Library 130,000.00 25,000.00 115,000.00 0.00 15,000.00 11.53 4909 RC Library Foundation Support 10,000.00 0.00 0.00 - 0.00 10,000.00 100.00 8999 Transfer In From Fund Balance 104,570.00 0.00 0.00 0.00 104,570.00 100.00 Total for Org Key 1290000: 4,310,640.00 810,759.28 3,265,814.56 0.00 1,044,825.44 24.23 Key: 1290603 -Literacy Services 4740 Grant Income 0.00 0.00 -10,000.00 0.00 10,000.00 0.00 Total for OrgKey1290603: 0.00 0.00 -10,000.00 0.00 10,000.00 0.00 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 151.30 0.00 -151.30 0.00 4740 Grant Income 172,090.00 0.00 172,098.77 0.00 -8.77 -0.00 4909 RC Library Foundation Support 3,000.00 0.00 0.00 0.00 3,000.00 100.00 8999 Transfer In From Fund Balance 32,470.00 0.00 0.00 0.00 32,470.00 100.00 Total for Org Key 1291000: 207,560.00 0.00 172,250.07 0.00 35,309.93 17.01 Key: 1292000- Staff Innovatin Fd (Ca St Lib) 4103 Property Taxes-PY Sec& Unsec 0.00 0.00 3,673.96 0.00 -3.673.96 0.00 4401 Interest Earnings 0.00 0.00 419.73 0.00 -419.73 0.00 4402 Unrealized Gain 0.00 0.00 398.88 0.00 -398.88 0.00 4740 Grant Income 168,000.00 0.00 292,952.04 0.00 -124,952.04 -74.37 Total for Org Key 1292000: 168,000.00 0.00 297,444.61 0.00 -129,444.61 -77.05 Total,for Revenue Accounts: 4,686,200.00 810,759.28 3,725,509.24 0.00 960,690.76 20.50 • • User: VGARCIA -Vivian Garcia Page: I Current Date: 05/27/2014 Report:GL_BA_MSTR_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:25:41 22 • CITY OF RANCHO CUCAMONGA • Fiscal Year: 2014 GL Budeet to Actual with Encumbrances Report Date Apr 2014 Remaining Object Description Budget MTD Aetna YTD Aetna Encumbrance Balance Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 310,940.00 23,301.26 233,012.66 0.00 77,927.34 25.06 5010 Part Time Salaries 200.00 0.00 0.00 0.00 200.00 100.00 5030 Fringe Benefits 139,940.00 0.00 139,940.02 0.00 -0.02 -0.00 5100 Travel and Meetings 11,000.00 344.93 7,339.91 0.00. 3,660.09 33.27 5102 Training 2,000.00 0.00 115.00 0.00 1,885.00 94.25 5105 Mileage 1,300.00 133.84 574.07 0.00 725.93 55.84 5150 Office Supplies& Equipment 2,000.00 182.16 1,183.29 0.00 816.71 40.83 5152 Computer Software 11,660.00 0.00 0.00 0.00 11,660.00 100.00 5160 Membership Dues 3,650.00 0.00 2,235.00 0.00 1,415.00 38.76 5200 Operations& Maintenance 20,800.00 8,007.76 18,490.03 0.00 2,309.97 11.10 5215 0& M/Computer Equipment 8,650.00 0.00 0.00 0.00 8,650.00 100.00 5220 Cellular Technology 600.00 60.00 420.00 0.00 180.00 30.00 5300 .Contract Services 92,310.00 599.63 13,270.87 128.10 . 78,91 1.03 85.48 5400 Telephone Utilities 10,500.00 666.88 8,579.16 0.00 1,920.84 18.29 5402 .Water Utilities 4,500.00 0.00 3,457.50 0.00 1,042.50 23.16 5403 Electric Utilities 70,050.00 • 3,920.38 46,578.64 0.00 23,471.36 33.50 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5605 Capital Outlay-Computer Equip 12,740.00 0.00 12,733.20 0.00 6.80 0.05 5703 Capital Lease Payment 4,550.00 -281.64 2,488.94 0.00 2,061.06 45.29 Total for Org Key 1290601: 778,300.00 36,935.20 561,328.29 128.10 216,843.61 27.86 Key: 1290603- Literacy Services 5000 Regular Salaries 50,000.00 3,546.48 30,569.09 0.00 19,430.91 38.86 5010 Part Time Salaries 55,890.00 1,992.62 13,224.95 0.00 42,665.05 76.33 5030 Fringe Benefits 49,790.00 0.00 48,490.02 0.00 1,299.98 2.61 5100 Travel and Meetings 500.00 0.00 29.12 0.00 470.88 94.17 5150 Office Supplies& Equipment 2,500.00 104.45 605.36 0.00 1,894.64 75.78 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations& Maintenance 5,000.00 263.53 1,197.23 0.00 3,802.77 76.05 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Totalfor Org Key 1290603: 164,830.00 5,907.08 94,115.77 0.00 70,714.23 42.90 Key: 1290604 - Bookmobile Services 5000 Regular Salaries 59,400.00 4,551.61 45,516.02 0.00 13,883.98 23.37 5010 Part Time Salaries 25,000.00 1,990.28 17,017.85 0.00 7,982.15 31.92 5030 Fringe Benefits 31,490.00 0.00 31,379.99 0.00 110.01 0.34 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 500.00 0.00 207.69 0.00 292.31 58.46 5200 Operations& Maintenance 4,000.00 0.00 1,999.47 1,467.54 532.99 13.32 5220 Cellular Technology 1,010.00 74.74 672.72 0.00 337.28 33.39 5300 Contract Services 15,000.00 0.00 0.00 0.00 15,000.00 100.00 Total.for Org Key 1290604: 136,500.00 6,616.63 96,793.74 1,467.54 38,238.72 28.01 Key: 1290605 - Library Board of Trustees 5100 Travel and Meetings 1,200.00 - 25.00 79.00 0.00 1,121.00 93.41 5160 Membership Dues 500.00 0.00 138.00 0.00 362.00 72.40 Total for Org Key 1290605: 1,700.00 25.00 217.00 0.00 1,483.00 87.23 Key: 1290606-Archibald Library 5000 Regular Salaries 487,190.00 32,500.50 351,036.86 0.00 136,153.14 27.94 5010 Part Time Salaries 317,010.00 24,918.57 221,424.34 0.00 95,585.66 30.15 5030 Fringe Benefits 252,190.00 0.00 252,190.02 0.00 -0.02 -0.00 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 05/27/2014 Report:GL_BA_MSI'R_0I_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:25:41 23 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Apr 2014 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5100 Travel and Meetings 2,160.00 0.00 2,150.94 0.00 9.06 0.41 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies& Equipment 11,760.00 720.52 7,753.35 0.00 4,006.65 34.07 5152 Computer Software 3,520.00 0.00 2,700.00 0.00 820.00 23.29 5160 Membership Dues 450.00 0.00 346.00 0.00 104.00 23.11 5200 Operations&Maintenance 205,000.00 14,322.81 119,556.51 50,364.19 35,079.30 17.11 5300 Contract Services 84,900.00 5,296.33 52,430.71 29,672.72 2,796.57 3.29 5703 Capital Lease Payment 2,220.00 826.59 1,374.69 3,329.36 -2,484.05 -111.89 Total for Org Key 1290606: 1,366,600.00 78,585.32 1,010,963.42 83,366.27 272,270.31 19.92 Key: 1290607-Paul A. Biane Library 5000 Regular Salaries 563,150.00 35,358.23 404,189.52 0.00 158,960.48 28.22 5010 Part Time Salaries 345,140.00 24,780.22 219,022.39 0.00 126,117.61 36.54 5030 Fringe Benefits 291,790.00 0.00 291,790.02 0.00 -0.02 -0.00 5100 Travel and Meetings 4,000.00 -766.05 2,124.86 0.00 1,875.14 46.87 5105 Mileage 300.00 0.00 0.00 0.00 • 300.00 100.00 • 5150 Office Supplies& Equipment 9,150.00 1,325.61 7,236.33 0.00 1,913.67 20.91 5152 Computer Software 3,850.00 0.00 3,815.00 0.00 35.00 0.90 5160 Membership Dues 800.00 0.00 100.00 0.00 700.00 87.50 5200 Operations&Maintenance 250,000.00 17,493.46 110,487.04 62,696.02 76,816.94 30.72 5207 0& M/Capital Supplies 13,000.00 0.00 1,060.97 0.00 11,939.03 91.83 5300 Contract Services 89,890.00 3,672.12 48,950.40 20,552.54 20,387.06 22.68 5703 Capital Lease Payment 4,280.00 327.49 2,623.07 1,364.42 292.51 6.83 Total for Org Key 1290607: 1,575,350.00 82,191.08 1,091,399.60 84,612.98 399,337.42 25.34 Key: 1290608 - Virtual Library 5000 Regular Salaries 28,690.00 2,060.65 16,523.44 0.00 12,166.56 42.40 5030 Fringe Benefits 13,480.00 0.00 13,479.99 0.00 0.01 0.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations&Maintenance 102,340.00 0.00 79,490.54 0.00 22,849.46 22.32 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total for Org Key 1290608: 152,510.00 2,060.65 109,493.97 0.00 43,016.03 28.20 Key: 1291602 - CA STATE LIBRARY 5010 Part Time Salaries 11,080.00 1,039.20 1,257.81 0.00 9,822.19 88.64 5030 Fringe Benefits 1,600.00 0.00 1,000.00 0.00 600.00 37.50 5100 Travel and Meetings 9,000.00 0.00 0.00 0.00 9,000.00 100.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations& Maintenance 12,630.00 2,940.81 7,346.93 0.00 5,283.07 41.82 5215 0& M/Computer Equipment 22,350.00 237.58 20,515.29 0.00 1,834.71 8.20 5300 Contract Services 58,450.00 7,522.98 23,157.14 30,663.06 4,629.80 7.92 5501 Admin./General Overhead 110.00 0.00 110.00 0.00 0.00 0.00 5603 Capital Outlay-Equipment 85,000.00 0.00 0.00 85,000.00 0.00 0.00 5606 Capital Outlay-Furn/Fixtures 5,340.00 0.00 0.00 5,335.20 4.80 0.08 Total for Org Key 129/602: 207,560.00 11,740.57 53,387.17 120,998.26 33,174.57 15,98 Key: 1292602- STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 10,000.00 0.00 0.00 0.00 10,000.00 100.00 5030 Fringe Benefits 790.00 0.00 790.02 0.00 -0.02 -0.00 5100 Travel and Meetings 27,500.00 3,568.94 15,090.55 0.00 12,409.45 45.12 5200 Operations&Maintenance 10,000.00 355.17 7,381.09 0.00 2,618.91 26.18 5300 Contract Services 10,000.00 1,400.89 9,400.09 0.00 599.91 6.00 5501 Admin./General Overhead 710.00 0.00 710.00 0.00 0.00 0.00 Total for Org Key 1292602: 59,000.00 5,325.00 33,371.75 0.00 25,628.25 43.43 User: VGARCIA-Vivian Garcia Page: 3 Current Date: 05/27/2014 Report:GL_BA_MSTR_OI_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:25:41 24