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Home My WebLink About2015/06/18 - Agenda Packet - Special city of AN CHO UUCAMONGA AGENDA CITY COUNCIL AND FIRE PROTECTION DISTRICT SPECIAL MEETING Thursday, June 18, 2015 � 3:00 p.m. City Hall 4 City Council Chambers 10500 Civic Center Drive 4 Rancho Cucamonga, CA 91730 A. CALL TO ORDER: Al. Pledge of Allegiance A2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Kennedy and Williams B. COMMUNICATION FROM THE PUBLIC: This is the time and place for the general public to address the Fire Protection District and City Council on any item listed on the agenda. State law prohibits the Fire Board or City Council from addressing any issue not previously included on the Agenda. The Fire Board or City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Mayor and not to the members of the audience.This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. SPECIAL MEETING Thursday,June 18,2015 4 3:00 p.m. City Hall 4 City Council Chambers Page 1 of 5 --CONTINUED-- loft FIRE PROTECTION DISTRICT AND CITY COUNCIL SPECIAL MEETING AGENDA JUNE 18, 2015 2 3:00 P.M. —CITY COUNCIL CHAMBERS CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board/City Council at one time without discussion. Any item may be removed by a Board/Council Member for discussion. C. CONSENT CALENDAR - FIRE PROTECTION DISTRICT C1. Consideration to approve the following to be in compliance with Governmental Accounting 1 Standards Board (GASB) Statement No. 54: 1) Updated fund balance policy and 2) a Resolution committing to the level of fiscal reserves for the Rancho Cucamonga Fire Protection District. RESOLUTION NO. FD 15-008 8 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR RANCHO CUCAMONGA FIRE PROTECTION DISTRICT C2. Consideration to approve a Resolution adopting Fire District salary schedules for Fiscal Year 10 2015-16 including a part-time employee benefit summary. RESOLUTION NO. FD 15-009 11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA,APPROVING SALARY SCHEDULES FOR FISCAL YEAR 2015-16 INCLUDING A PART-TIME EMPLOYEE BENEFIT SUMMARY D. CONSENT CALENDAR - CITY COUNCIL D1. Consideration to approve the following to be in compliance with Governmental Accounting 23 Standards Board (GASB) Statement No. 54: 1) Updated fund balance policy and 2) a Resolution committing to the level of fiscal reserves for the City of Rancho Cucamonga. RESOLUTION NO. 15-094 30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE CITY OF RANCHO CUCAMONGA D2. Consideration to approve the Capital Improvement Program (CIP) for Fiscal Year 2015/16. 32 D3. Consideration to approve an updated City General Fund Reserve Funding Goals Policy. 34 FIRE PROTECTION DISTRICT AND CITY COUNCIL SPECIAL MEETING AGENDA LaJUNE 185 2015 3 �e 3:00 P.M. —CITY COUNCIL CHAMBERS D4. Consideration to approve a Resolution adopting salary schedules for Fiscal Year 2015-16, 40 including a part-time employee benefit summary. RESOLUTION NO. 15-095 41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2015-16, INCLUDING A PART-TIME EMPLOYEE BENEFIT SUMMARY AND CITY COUNCIL BENEFITS E. CITY MANAGER'S STAFF REPORTS FIRE PROTECTION DISTRICT The following items have no legal publication or posting requirements. Et. Consideration to adopt the Rancho Cucamonga Fire Protection District General Fund 58 preliminary budget in the amount of $50,451,190, which is a combination of $24,215,140 in General Fund Operational Expenditures and $26,236,050 in Capital Reserve Expenditures, primarily for an all-risk training facility; adopt the appropriations limit in the amount of $33,676,212 for Fiscal Year 2015/2016 and set approval of final budget for July 15, 2015. RESOLUTION NO. FD 15-010 60 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A GENERAL FUND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015/16 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION E2. Consideration to approve Resolutions adopting a budget in the amount of $5,623,460 and 62 approving the appropriations limit in the amount of $12,828,233 for Fiscal Year 2015/16 in Communities Facilities District (CFD) No. 85-1. RESOLUTION NO. FD 15-011 64 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO.85-1 FOR FISCAL YEAR 2015/16 RESOLUTION NO. FD 15-012 66 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA,ADOPTING AN APPROPRIATIONS LIMIT FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2015/16 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION FIRE PROTECTION DISTRICT AND CITY COUNCIL SPECIAL MEETING AGENDA JUNE 189 2015 4 I t'CCAMONu A 3:00 P.M. —CITY COUNCIL CHAMBERS E3. Consideration of approval of Resolutions adopting a budget in the amount of $2,209,850; 68 approving the appropriations limit in the amount of $3,096,495 for Fiscal Year 2015/16; and approving the revised appropriations limit in the amount of$2,888,025 for Fiscal Year 2014/15 in Community Facilities District (CFD) No. 88-1. RESOLUTION NO. FD 15-013 70 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO,STATE OF CALIFORNIA,APPROVING AND ADOPTING A BUDGET FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2015/16 RESOLUTION NO. FD 15-014 72 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA,ADOPTING AN APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. B8-1 FOR FISCAL YEAR 2015/16 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION RESOLUTION NO. FD 15-015 74 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A REVISED APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. 8B-1 FOR FISCAL YEAR 2014/15 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION. F. CITY MANAGER'S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. F1. Consideration of adoption of Fiscal Year 2015/2016 budget and Article XIIIB appropriations 76 limit. RESOLUTION NO. 15-096 77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE CITY'S FISCAL YEAR 2015/2016 BUDGET RESOLUTION NO. 15-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 79 CUCAMONGA, CALIFORNIA, ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2015/2016 FIRE PROTECTION DISTRICT AND CITY COUNCIL SPECIAL MEETING AGENDA La JUNE 185 2015 cInnamUn 3:00 P.M. —CITY COUNCIL CHAMBERS G. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on June 15, 2015, seventy-two(72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City's website. Li a A. royan, MMC ity C rk Services Director City of Rancho Cucamonga P1 STAFF REPORT - ADMINISTR ,rivi SF_R\'ICES DEPARTMENT RANCHO Date: June 18, 2015 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager Akm From: Tamara L. Layne, Finance Director Subject: APPROVAL OF THE FOLLOWING TO BE IN COMPLIANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) STATEMENT NO. 54: 1) UPDATED FUND BALANCE POLICY AND 2) A RESOLUTION COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RECOMMENDATION Staff recommends that the Fire Board approve the following to be in compliance with Governmental Accounting Standards Board (GASB) Statement No. 54: 1) Updated Fund Balance Policy and 2) a resolution committing to the level of fiscal reserves for the Rancho Cucamonga Fire Protection District. BACKGROUND On a regular basis, the Governmental Accounting Standards Board (GASB) adopts new policies and procedures that apply to public entities. In February 2009, GASB issued Statement No. 54 which applies to Fund Balance Reporting and Governmental Fund Type Definitions (GASB 54). In order to be in compliance with GASB 54, the Fire District approved a Fund Balance Policy on June 15, 2011 and approved a resolution committing to the level of reserves for the Rancho Cucamonga Fire Protection District. In order to accommodate any changes to these commitments that may become necessary due to changes in operations or changes in City Council goals, staff annually brings this policy and resolution before the Board for approval at the end of each fiscal year. The following updates (City- and District- related) have been made to the policy: • The minimum goal for the commitment for City Facilities Capital Repair was increased from 25% of capital assets value to 50%. • The minimum goal for the commitment for Self-Insurance was increased from three times the City's total yearly Self-Insured Retention (SIR) to seven times the SIR. • The number of years of projected rate increases (funding goal)for the commitment for PERS Rate Stabilization was increased from two years to five years. • The description for the commitment for Booking Fees was updated. P2 APPROVAL OF THE FOLLOWING TO BE IN COMPLIANCE WITH GOVERNMENTAL PA( G.2 ACCOUNTING STANDARDS BOARD(GASB)STATEMENT NO. 54: 1) UPDATED FUND BALANCE POLICY AND 2)A RESOLUTION COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE RANCHO CUCAMONGA FIRE PROTECTION DIST JUNK. 18,2015 • The commitment for the Family Sports Center Replacement was added for the current year for the future replacement and repair of major capital assets comprising the new Family Sports Center. • The commitment for Dispatch System Acquisition was moved to the assigned category to reflect the lesser degree of limitation on this reserve and to be consistent with the City's Comprehensive Annual Financial Report (CAFR). • The commitment for Contract Development Services was moved to the assigned category to reflect the lesser degree of limitation on this reserve and to be consistent with the City's Comprehensive Annual Financial Report (CAFR). The reserve was also retitled to Economic and Community Development Special Services. • The examples of assigned fund balance were updated to reflect current operations. The attached policy is presented to the Fire Board for review and approval. The attached resolution formally establishes the Fire District's fund balance commitments for the fiscal year ending June 30, 2015. Attachment: Resolution No. FD 15-008 I:WnanceWudget20161City Council staff reportslGASB54-Fin:District 2015-16.doc P3 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA FIRE PROTECTION DISTRICT FUND BALANCE POLICY RANCHO CUCAMONGA POLICY NO.: __ PAGE I OF 5 EFFECTIVE: June 15, 2011 REVISED: June 18, 2015 APPROVED: PURPOSE This Fund Balance Policy establishes the procedures for the reporting of unrestricted fund balance in the City General Fund and Fire District financial statements. Certain commitments and assignments of fund balance will help ensure that there will be adequate financial resources to protect the City against unforeseen circumstances and events such as revenue shortfalls and unanticipated expenditures. The policy also authorizes and directs the Finance Director to prepare financial reports which accurately categorize fund balance as per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. GENERAL POLICY Fund balance is essentially the difference between the assets and liabilities reported in a governmental fund. There are five separate components of fund balance, each of which identifies the extent to which the City/Fire District is bound to honor constraints on the specific purposes for which amounts can be spent. • Nonspendable fund balance (inherently nonspendable) • Restricted fund balance (externally enforceable limitations on use) • Committed fund balance (self-imposed limitations on use) • Assigned fund balance (limitation resultingfrom intended use) • Unassigned fund balance (residual net resources) The first two components listed above are not addressed in this policy due to the nature of their restrictions. An example of nonspendable fund balance is inventory. Restricted fund balance is either imposed by law or constrained by grantors, contributors, or laws or regulations of other governments. This policy is focused on financial reporting of unrestricted fund balance, or the last three components listed above. These three components are further defined below. P4 Fund Balance Policy Page 2 of 5 Committed Fund Balance The City Council (which also acts as the Board of Directors for the Rancho Cucamonga Fire Protection District), as the City's highest level of decision-making authority, may commit fund balance for specific purposes pursuant to constraints imposed by formal actions taken, such as an ordinance or resolution. These committed amounts cannot be used for any other purpose unless the City Council/Fire Board removes or changes the specified use through the same type of formal action taken to establish the commitment. City Council/Fire Board action to commit fund balance needs to occur within the fiscal reporting period; however, the amount can be determined subsequently. • Chanyes in Economic Circumstances The City's General Fund balance committed for changes in economic circumstances is established at a goal of a six month reserve, or 50% of the City General Fund operating budget for the upcoming fiscal year. The Fire District's fund balance committed for changes in economic circumstances is established at a goal of a six month reserve, or 50% of the Fire District's operating budget for the upcoming fiscal year. As defined in the resolution establishing this commitment, the specific uses are listed as the declaration of a state or federal state of emergency or a local emergency as defined in Rancho Cucamonga Municipal Code Section 2.36.020; or a change in economic circumstances in a given fiscal year that results in revenues to the City/Fire District being insufficient to cover expenditures for one or more fiscal years. The City Council/Fire Board may, by the affirming vote of three members, change the amount of this commitment and/or the specific uses of these monies. • City Facilities Capital Repair The City's General Fund balance committed for City facilities capital repair and property acquisition is established at a minimum goal of 50% of capital assets value comprised of construction in progress (excluding infrastructure), building improvements, and improvements other than building for governmental activities. • Fire District Facilities Capital Repair The Fire District's fund balance committed for the Fire District facilities capital repair is hereby committed to a minimum goal of 50% of capital assets value comprised of construction in progress (excluding infrastructure), building improvements, and improvements other than building for public safety-fire activities. • Working Capital The City's General Fund balance committed for Working Capital is established at a goal of a minimum of 5% of the City's General Fund operating budget for the upcoming fiscal P5 Fund Balance Policy Page 3 of 5 year. The Fire District's fund balance committed for Working Capital is established at a goal of a minimum of 50% of the District's operating budget for the upcoming fiscal year. • Self-Insurance The City's General Fund balance committed for payment of general liability claims primarily through the use of interest earnings on the reserve but not limited to such in the event of an unfavorable interest rate environment is established at a minimum goal of seven times the City's total yearly SIR for all types of insurance coverage. • Employee Leave Payouts The City's General Fund balance and the Fire District's fund balance committed for employee leave payouts as valued in accordance with the City's labor contracts as of the last day of the fiscal year. • PERS Rate Stabilization The City's General Fund and Fire District's fund balance committed to offset projected rate increases identified in the respective annual CalPERS actuarial valuation for two fiscal years after the year of financial reporting and identified by the City's actuarial consultant for three more years for a total of five years' projection. • Booking Fees The City's General Fund balance committed to provide funding for an increase in the booking fees charged to the City by the County of San Bernardino in the event that backfill funding is not provided by the State of California. • Vehicle and Equipment Replacement The Fire District's fund balance committed for the replacement of fire safety vehicles and equipment as determined based on the District's replacement criteria is established at a minimum goal of 50% of District vehicle and equipment replacement value. • Law Enforcement The City's General Fund balance committed for public safety purposes. • Family Sports Center Replacement The City's General Fund balance committed for construction of the Family Sports Center Replacement and for the future replacement and repair of major capital assets comprising the new Family Sports Center. This reserve is established at a minimum goal of 105% of the estimated construction cost of the Center. P6 Fund Balance Policy Page 4 of 5 Assigned Fund Balance Amounts that are constrained by the City/Fire District's intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. This policy hereby delegates the authority to assign amounts to be used for specific purposes to the City Manager and/or Finance Director for the purpose of reporting these amounts in the annual financial statements. The following are a few non-exclusive examples of assigned fund balance. • Economic and Community Development Special Services The City's General Fund balance committed for contract services associated with Economic and Community Development (ECD) special projects or ECD initiatives/Council goals (such as economic strategy and Development Code contract services) as well as a one year value of staffing costs for Planning, Building and Safety, and Engineering (not including capital and project management). • Sphere of Influence Issues Established to provide funds for a multi-year effort to analyze the physical constraints and opportunities within the sphere area, provide required environmental analysis, and plan for the eventual annexation of the remaining unincorporated areas within the City sphere of influence. This reserve will also support the creation of a multi-species habitat conservation plan as well as acquisition of habitat conservation land. • Dispatch System Acquisition The Fire District's fund balance committed to JPA membership for the District's current dispatch system. Unassigned Fund Balance These are residual positive net resources of the General Fund and Fire District funds in excess of what can properly be classified in one of the other four categories. Fund Balance Classification The accounting policies of the City/Fire District consider restricted fund balance to have been spent first when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. Similarly, when an expenditure is incurred for purposes for which amounts in any of the unrestricted classifications of fund balance could be used, the City/Fire District considers committed amounts to be reduced first, followed by assigned amounts and then unassigned amounts. P7 Fund Balance Policy Page 5 of 5 This policy is in place to provide a measure of protection for the City/Fire District against unforeseen circumstances and to comply with GASB Statement No. 54. No other policy or procedure supersedes the authority and provisions of this policy. P8 RESOLUTION NO. FD 15-008 RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT WHEREAS, the Rancho Cucamonga Fire Protection District Board desires to protect existing services, and; WHEREAS, the Rancho Cucamonga Fire Protection District Board desires to be prepared for emergencies, and; WHEREAS, the Rancho Cucamonga Fire Protection District Board desires to maintain good fiscal management and fiscal structure to operate a municipal corporation; NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District, San Bernardino, California does hereby resolve on this 18th day of June 2015 that the level of fiscal reserves maintained by the Rancho Cucamonga Fire Protection District as of fiscal year end are committed to the goals as outlined in the District's Fund Balance policy, attached to this resolution as Exhibit A. PASSED, APPROVED, AND ADOPTED this 18'" day of June 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, City Clerk P9 Resolution No. FD 15-008 Page 2 I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, San Bernardino County, California, at an adjourned meeting of said Board of Directors held on the 18th day of June 2015. Executed this day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk is Vinancelbudget201MCity Council staff reportsVesolution committing to the level of fiscal reserves-Fire 15-16.doc P10 STAFF REPORT ADMINISTRATIVE SERVICES GROUP RANCHO Date: June 18, 2015 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Servicesl>� By: Robert Neiuber, Human Resources Director � Subject: CONSIDER APPROVAL OF A RESOLUTION ADOPTING FIRE DISTRICT SALARY SCHEDULES FOR FISCAL YEAR 2015-16 INCLUDING A PART-TIME EMPLOYEE BENEFIT SUMMARY RECOMMENDATION It is recommended that the Fire Board of the Rancho Cucamonga Fire Protection District adopt the attached resolution approving the Fiscal Year 2015-16 salary schedules for Fire District job classifications including a part-time employee benefit summary. BACKGROUND The Fire Board traditionally adopts salary resolutions biannually for those classifications employed by the Fire District. These resolutions are updated to reflect changes in salaries, steps, additions and deletions of classifications, changes in job titles and other terms of employment. This update reflects the addition of the Fire Prevention Supervisor position salary range and the change in the Fire Marshall salary range, both in conformance with the recommendations in the 2015- 2016 Rancho Cucamonga Fire Protection District proposed budget. This update also reflects the inclusion of paid sick leave provisions for part-time employees in conformance with California's Healthy Workplace/Healthy Families Act of 2014, and the reporting of part-time employee uniform pay to CalPERS in conformance with the recommendations from CaIPERS. Attachment 1. Resolution 15-009 2. Salary Schedule for Fire Management Group Classifications 3. Salary Schedule for Fire Union Job Classifications 4. Salary Schedule for Fire Support Services Association Job Classifications 5. Salary Schedule for Fire Support Services Association Part-Time Job Classifications 6. Part-Time Employee Benefit Summary 7. Part-Time Employee's Uniform policy ti P11 RESOLUTION NO. FD 15-009 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING SALARY SCHEDULES FOR FISCAL YEAR 2015116 INCLUDING A PART- TIME EMPLOYEE BENEFIT SUMMARY. WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment including an outline of State and Federally required benefits afforded to part-time employees; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached salary schedules for the Fire Union, Fire Management Employees Group and Fire Support Services Association (Attachments 1-4) effective the first full pay period in July and approve the part-time benefit summary (Attachment 5). PASSED, APPROVED, AND ADOPTED this day of , 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice Reynolds, Secretary P12 I, Janice Reynolds, Secretary of the Board of Directors of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Meeting of said Board on the day of 2015. Executed this_ day of 2015 at Rancho Cucamonga, California. Janice Reynolds, Secretary P13 Resolution No. 15-009 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES JULY 4, 2015 A B C D E F G FIRE CAPTAIN 27.64 29.02 30.47 32.00 33.59 35.27 37.04 Hourly 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3,950.74 4,148.28 Bi-Weekly 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly FIRE CAPTAIN 27.64 29.02 30.47 32.00 33.59 35.27 37.04 Hourly SPECIALIST 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3,950.74 4,148.28 Bi-Weekly 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly FIRE ENGINEER 23.56 24.74 25.97 27.27 28.64 30.07 31.57 Hourly 2,638.52 2,770.45 2,908.97 3,054.42 3,207.14 3,367.50 3,535.87 Bi-Weekly 5,716.80 6,002.64 6,302.77 6,617.91 6,948.81 7,296.25 7,661.06 Monthly FIREFIGHTER 20.59 21.62 22.70 23.83 25.03 26.28 27.59 Hourly 2,306.00 2,421.31 2,542.37 2,669.49 2,802.96 2,943.11 3,090.27 Bi-Weekly 4,996.34 5,246.16 5,508.47 5,783.89 6,073.09 6,376.74 6,695.58 Monthly FIRE INSPECTOR 23.56 24.74 25.97 27.27 28.64 30.07 31.57 Hourly 2,638.52 2,770.45 2,908.97 3,054.42 3,207.14 3,367.50 3,535.87 Bi-Weekly 5,716.80 6,002.64 6,302.77 6,617.91 6,948.81 7,296.25 7,661.06 Monthly FIELD TRAINING OFFICER 27.64 29.02 30.47 32.00 33.59 35.27 37.04 Hourly 3,095.51 3,250.29 3,412.80 3,583.44 3,762.61 3,950.74 4,148.28 Bi-Weekly 6,706.94 7,042.29 7,394.40 7,764.12 8,152.33 8,559.95 8,987.94 Monthly HAZARDOUS MATERIAL STIPEND 46%of Fire Enar.Step E) 1.43 1.43 1.43 1.43 1.43 1.43 1.43 Hourly 160.36 160.36 160.36 160.36 160.36 160.36 160.36 Bi-Weekly 347.44 347.44 347.44 347.44 347.44 347.44 347.44 Monthly PARAMEDIC STIPEND 113.92°/of Fire Enar.Step El 3.99 3.99 3.99 3.99 3.99 3.99 3.99 Hourly 446.43 446.43 446.43 446.43 446.43 446.43 446.43 Bi-Weekly 967.27 967.27 967.27 967.27 967.27 967.27 967.27 Monthly FIELD TRAINING OFFICER STIPEND 19.3%of Fire Capt.Step El 3.12 3.12 3.12 3.12 3.12 3.12 3.12 Hourly 349.92 349.92 349.92 349.92 349.92 349.92 349.92 Bi-Weekly 758.17 758.17 758.17 758.17 758.17 758.17 758.17 Monthly TECHNICAL RESCUE STIPEND(5%of Fire Enar.Step E) 1.43 1.43 1.43 1.43 1.43 1.43 1.43 Hourly 160.36 160.36 160.36 160.36 160.36 160.36 160.36 Bi-Weekly 347.44 347.44 347.44 347.44 347.44 347.44 347.44 Monthly TERRORISM LIAISON OFFICER STIPEND(2.5%of Fire Enar.Step E) 0.72 0.72 0.72 0.72 0.72 0.72 0.72 Hourly 80.18 80.18 80.18 80.18 80.18 80.18 80.18 Bi-Weekly 173.72 173.72 173.72 173.72 173.72 173.72 173.72 Monthly BA, BS,or Fire Officer Certification 1.31 1.31 1.31 1.31 1.31 1.31 1.31 Hourly 146.31 146.31 146.31 146.31 146.31 146.31 146.31 Bi-Weekly 317.00 317.00 317.00 317.00 317.00 317.00 317.00 Monthly MA,MS or Chief Officer Certification 1.96 1.96 1.96 1.96,. 1.96 1.96 1.96 Hourly 219.23 219.23 219.23 219.23 219.23 219.23 219.23 Bi-Weekly 475.00 475.00 475.00 475.00 475.00 475.00 475.00 Monthly P14 CD O O LO 6 Z 0 0 N ) T T T N T >`>N L T N L T N L ?` >Ul L ?` >N L �`>N L > O O � O O 0 0 O j 0 0 O O j 0 2CD � 200 2 (D 2o] 2 2m2 2m2 00 O M O O Cl) (h M (D 2 00 00 co (D V U) � m N N O N _ r M r M r V IT CO N V mr (D m m mm V 0) 0) V 111 O) O) r (D O) V (D V N (D V N V (O M O M r V LO NO (n O )O O M LO O r m (O N O O M O) (O N O V 40 O V OND OO r (O 0 O) M a) 00 V (O V 00 (O V W N LL � D uivD t fDm (n °DOmo n rvvi 00 M m r m m V OO (O O r N O N V N V N V to (D Cl) (O (O (O Cl) O a O M m r o W J O V V O Cl) V r O) N r O) N r O) r (O W , (D N (D W O) r V O) r V O) r V (y (O V Co. 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0 3 0 3 O Q O W a H K U a m 0 m 0 m W W W = W = W LL LL LL LL LL P15 Resolution #15-009 FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 4, 2015 A B C D E F COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 31.12 Hourly 1,950.59 2,048.12 2,150.52 2,258.05 2,370.96 2,489.50 Bi-Weekly 4,226.27 4,437.60 4,659.47 4,892.44 5,137.07 5,393.93 Monthly EMERGENCY MANAGEMENT 34.90 36.69 38.56 40.53 42.39 44.51 Hourly COORDINATOR 2,792.07 2,934.86 3,084.95 3,242.72 3,391.59 3,561.17 Bi-Weekly 6,049.00 6,359.00 6,684.00 7,026.00 7,348.00 7,715.40 Monthly EMERGENCY MEDICAL SERVICES 37.51 39.38 41.35 43.42 45.59 47.87 Hourly ADMINISTRATOR 3,000.67 3,150.71 3,308.24 3,473.65 3,647.34 3,829.70 Bi-Weekly 6,501.46 6,826.53 7,167.86 7,526.25 7,902.56 8,297.69 Monthly FIRE EQUIPMENT APPRENTICE 18.58 19.51 20.48 21.51 22.58 23.71 Hourly MECHANIC 1,486.16 1,560.47 1,638.49 1,720.42 1,806.44 1,896.77 Bi-Weekly 3,220.02 3,381.02 3,550.07 3,727.58 3,913.96 4,109.66 Monthly FIRE EQUIPMENT LEAD MECHANIC 25.60 26.88 28.23 29.64 31.12 32.67 Hourly 2,048.12 2,150.52 2,258.05 2,370.95 2,489.50 2,613.98 Bi-Weekly 4437.59 4659.47 4892.44 5137.06 5393.92 5,663.62 Monthly FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 29.64 Hourly 1,857.70 1,950.59 2,048.12 2,150.53 2,258.05 2,370.96 Bi-Weekly 4,025.02 4,226.27 4,437.59 4,659.47 4,892.45 5,137.07 Monthly FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 29.53 Hourly TECHNICIAN 1,850.93 1,943.47 2,040.64 2,142.68 2,249.81 2,362.30 Bi-Weekly 4,010.34 4,210.85 4,421.40 4,642.47 4,874.59 5,118.32 Monthly FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 31.26 Hourly INSPECTION 1 1,959.35 2,057.32 2,160.19 2,268.20 2,381.61 2,500.69 Bi-Weekly 4,245.26 4,457.52 4,680.40 4,914.42 5,160.15 5,418.15 Monthly FIRE PREVENTION SPECIALIST 27.00 28.35 29.77 31.26 32.82 34.46 Hourly INSPECTION II 2,160.18 2,268.19 2,381.60 2,500.69 2,625.72 2,757.00 Bi-Weekly 4,680.40 4,914.42 5,160.14 5,418.16 5,689.06 5,973.51 Monthly FIRE PREVENTION SUPERVISOR 30.72 32.26 33.87 35.56 37.34 39.21 Hourly 2,457.74 2,580.63 2,709.66 2,845.14 2,987.40 3,136.77 Bi-Weekly 5,325.11 5,591.36 5,870.93 6,164.48 6,472.70 6,796.34 Monthly FIRE SHOP SUPERVISOR 30.72 32.26 33.87 35.56 37.34 39.21 Hourly 2,457.74 2,580.63 2,709.66 2,845.14 2,987.40 3,136.77 Bi-Weekly 5,325.11 5,591.36 5,870.93 6,164.48 6,472.70 6,796.34 Monthly P16 FIRE SUPPORT SERVICES ASSOCIATION SALARY SCHEDULE AS OF JULY 4, 2015 A B C D E F MAINTENANCE OFFICER 34.92 36.67 38.50 40.42 42.45 44.57 Hourly 2,793.57 2,933.25 3,079.92 3,233.91 3,395.61 3,565.39 Bi-Weekly 6,052.74 6,355.38 6,673.15 7,006.81 7,357.16 7,725.02 Monthly MANAGEMENT AIDE 24.01 25.24 26.53 27.88 29.16 30.62 Hourly 1,920.76 2,018.98 2,122.24 2,230.77 2,333.18 2,449.84 Bi-Weekly 4,164.00 4,377.00 4,601.00 4,836.00 5,058.00 5,310.90 Monthly MANAGEMENT ANALYST 1 27.88 29.31 30.81 32.39 33.87 35.56 Hourly 2,230.77 2,344.85 2,464.76 2,590.81 2,709.76 2,845.25 Bi-Weekly 4,833.00 5,080.00 5,340.00 5,613.00 5,871.00 6,164.55 Monthly MANAGEMENT ANALYST II 32.06 33.70 35.43 37.24 38.95 40.90 Hourly 2,565.09 2,696.28 2,834.17 2,979.11 3,115.88 3,271.67 Bi-Weekly 5,557.00 5,842.00 6,140.00 6,454.00 6,751.00 7,088.55 Monthly MANAGEMENT ANALYST III 34.90 36.69 38.56 40.53 42.39 44.51 Hourly 2,792.07 2,934.86 3,084.95 3,242.72 3,391.59 3,561.17 Bi-Weekly 6,049.00 6,359.00 6,684.00 7,026.00 7,348.00 7,715.40 Monthly OFFICE SERVICES CLERK 16.85 17.71 18.62 19.57 20.47 21.49 Hourly 1,347.98 1,416.91 1,489.37 1,565.54 1,637.41 1,719.28 Bi-Weekly 2,922.00 3,072.00 3,229.00 3,394.00 3,550.00 3,727.50 Monthly OFFICE SPECIALIST 1 15.25 16.03 16.85 17.71 18.52 19.45 Hourly 1,220.00 1,282.39 1,347.98 1,416.91 1,481.96 1,556.06 Bi-Weekly 2,645.00 2,780.00 2,922.00 3,072.00 3,213.00 3,373.65 Monthly OFFICE SPECIALIST 11 16.85 17.71 18.62 19.57 20.47 21.49 Hourly 1,347.98 1,416.91 1,489.37 1,565.54 1,637.41 1,719.28 Bi-Weekly 2,922.00 3,072.00 3,229.00 3,394.00 3,550.00 3,727.50 Monthly PLANS EXAMINER- FIRE 32.08 33.68 35.37 37.13 38.99 40.94 Hourly 2,566.22 2,694.54 2,829.26 2,970.73 3,119.26 3,275.22 Bi-Weekly 5,560.15 5,838.16 6,130.07 6,436.57 6,758.39 7,096.31 Monthly PUBLIC EDUCATION 27.00 28.35 29.77 31.26 32.82 34.46 Hourly SPECIALIST 2,160.18 2,268.19 2,381.60 2,500.69 2,625.72 2,757.01 Bi-Weekly 4,680.40 4,914.42 5,160.14 5,418.16 5,689.06 5,973.51 Monthly SECRETARY 19.09 20.04 21.04 22.09 23.20 24.36 Hourly 1,526.81 1,603.15 1,683.31 1,767.47 1,855.85 1,948.64 Bi-Weekly 3,308.09 3,473.50 3,647.17 3,829.53 4,021.00 4,222.06 Monthly SENIOR ADMINISTRATIVE 1 24.49 25.73 27.01 28.36 29.77 31.26 Hourly SECRETARY 1,959.30 2,057.26 2,160.12 2,268.13 2,381.54 2,500.62 Bi-Weekly 4,245.15 4,457.40 4,680.27 4,914.29 5,160.00 5,418.00 Monthly P17 Resolution # 15-009 FIRE SUPPORT SERVICES PART-TIME HOURLY SALARY SCHEDULE AS OF JULY 4, 2015 A B C D E F COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 31.12 Hourly EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.62 50.01 52.51 Hourly QUALITY IMPROVEMENT NURSE FIRE CLERK 10.24 10.75 11.29 11.85 12.45 13.07 Hourly FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 29.64 Hourly FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 29.53 Hourly TECHNICIAN FIRE PREVENTION ASSISTANT 10.24 10.75 11.29 11.85 12.45 13.07 Hourly TEMPORARY/PART-TIME FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 31.26 Hourly INSPECTION I MANAGEMENT AIDE 24.01 25.24 26.53 27.88 29.16 30.62 Hourly MANAGEMENT ANALYST 1 27.88 29.31 30.81 32.39 33.87 35.56 Hourly OFFICE SERVICES CLERK 16.85 17.71 18.62 19.57 20.47 21.49 Hourly OFFICE SPECIALIST 1 15.25 16.03 16.85 17.71 18.52 19.45 Hourly OFFICE SPECIALIST II 16.85 17.71 18.62 19.57 20.47 21.49 Hourly PLANS EXAMINER- FIRE 32.08 33.68 35.37 37.13 38.99 40.94 Hourly QUALITY IMPROVEMENT 27.79 29.18 30.64 32.17 33.78 35.47 Hourly SPECIALIST P18 PART-TIME EMPLOYEE BENEFITS SUMMARY ADOPTED PER RESOLUTION NO. 15-009 JUNE 18, 2015 The following benefits are approved via resolution by the Board of Directors of the Rancho Cucamonga Fire Protection District effective July 4, 2015. All part-time employees are employed "at-will" and serve at the pleasure of the appointing authority. As such, their services can be discontinued without cause or right of appeal. The District determines the number of part-time employees required in order to meet their needs depending on their approved budget for part-time employees and the approval of the City Manager In general, part-time employees are only eligible for mandated State and Federal benefits except for specifically designated Work Life Balance Part-time employees as outlined below under the "Work-life Balance Section." Definition—PART-TIME EMPLOYEE: A person serving in a budgeted position of less than forty (40) hours per week on average over a year, and typically less than 1,040 hours per year as further defined under Rancho Cucamonga Fire Protection District Personnel Rules and Regulations I I(c). Part-time employees are at-will and may be terminated without cause or right of appeal. Retirement Benefits — The District either provides access to retirement benefits through the Accumulation Program for Part-Time Limited-service Employees (APPLE) or the California Public Employees Retirement System (CalPERS) as outlined below. APPLE—Part-time employees who work less than 1,000 hours in a fiscal year, are not a current CalPERS Member or who otherwise do not qualify for CalPERS retirement benefits under State law or CalPERS regulations must contribute 7.5% of base pay to APPLE — a required alternative retirement system. CaIPERS — Part-time employees who work 1,000 hours or more in a fiscal year, are hired to work more than 20 hours per week on average, are current CalPERS Members or who otherwise would qualify for Ca1PERS retirement benefits under State law or CalPERS regulations must contribute the full employee member contribution towards their CalPERS retirement benefits and "New Members" as defined by CalPERS must pay half the normal cost. The CalPERS retirement benefits available for qualifying part-time employees depend on the date the employee qualified for CalPERS benefits. Tier 1 Part-time Employees who qualified for CalPERS benefits before July 9, 2011 § 21354.4 2.5% at 55 Full Formula § 21574 4th Level 1959 Survivor § 20042 1 Year Final Compensation P19 PART-TIME EMPLOYEE BENEFITS SUMMARY Tier 2 Part-time Employees who qualified for CalPERS benefits on or after July 9, 2011 and before January 1, 2013 § 21354 2% @ 55 Full Formula § 21574 4th Level 1959 Survivor § 20037 3 Year Final Compensation Tier 3 Part-time Employees not considered"New Members"by CalPERS who qualified for CalPERS benefits on or After January 1, 2013 § 21354 2% @ 55 Full Formula § 21574 4th Level 1959 Survivor § 20037 3 Year Final Compensation Tier 4 Part-time Employees meeting the CalPERS definition of"New Members" who qualified for CalPERS benefits on or After January 1, 2013 § 7522.20 2% @ 62 Full Formula § 7522.32 36 Consecutive Months § 7522.10 Based on Pensionable Compensation Unit members hired on and after January 1,2013,deemed to be a"new member"as defined in Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said "new member" is enrolled,rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater. This rate can increase based on CalPERS regulations. The District does not participate in Social Security except for the mandatory Medicare Program. Medical Insurance Benefits — The District provides access to medical insurance for part-time employees who qualify for the Affordable Care Act (ACA) under the Districts' policy. In general, employees who work 30 or more hours per week on average per year would qualify, but the District's policy and the federal law determine who specifically qualifies for these benefits. For those part- time employees who qualify for this benefit, the District contributes the cost of the lowest cost self only coverage minus 9.5%of the Federal Poverty Line rounded down to the nearest dollar towards the cost of medical insurance. For example: In 2014, the FPL was $972.50 per month, and 9.5% of that is 92.38/month. In 2014, the lowest cost self-only coverage cost was Blue Shield Net Value — costing $395.00 per month. Following the policy, the District would pay $303 towards any health care plan the ACA eligible part-time employee chooses and the employee would pay the difference, which for the lowest cost self-only coverage would be $92.00. Page 2 of 4 P20 PART-TIME EMPLOYEE BENEFITS SUMMARY WORK-LIFE BALANCE PART-TIME EMPLOYEES BENEFITS FOR SPECIFICALLY DESIGNATED POSITION Specifically designated Part-time employees in specific management, supervisory, professional and/or confidential type positions, as designated by the City Manager and noted on the Personnel Action Report, who are scheduled to work 32 hours per week on a year-round basis, are referred to as work-life balance part-time employees. The City Manager will review and if appropriate amend the list of designated work life balance employees at least once per year as part of his/her budget review process. Work-life balance part-time employees participate in the State and Federally required benefits as enumerated above and shall receive the following additional benefits: Medical Insurance: In accordance with the District's ACA policy, work-life balance part-time employees are eligible to participate in the District's medical plan. The District will pay the higher of the ACA policy contribution or 80% of the cost the District would pay for a full-time employee in the same position towards medical insurance premium costs. In 2013, the maximum the District would pay for medical insurance for an employee only would be $395 for a full time employee hired after 1994, so following this policy a work-life balance part-time employee would receive $316 towards the cost of the medical coverage that they choose. In 2013, the maximum the District would pay for medical insurance for an employee and family (2 dependents or more)would be$1,028.30 for a full time employee hired after 1994, so following this policy a work-life balance part-time employee covering themselves and their family would receive $822.64 towards the cost of the medical coverage that they choose. Dental Insurance: District paid Vision: District Paid Life Insurance: District Paid $30,000 base coverage Vacation: Work-life balance part-time employees accrue vacation hours at 80% of the rate of full- time employees in the same position. Work-life balance part-time employees can accumulate vacation hours up to two times the highest annual accrual rate that full-time employees in the same position can earn. Once they reach their maximum accrual rate they stop earning vacation hours until they bring their vacation hours below the maximum accrual rate. Work-life balance employees may only cash out vacation hours upon separation from the District. Work-life balance part-time employees transitioning from a full-time position with the District may either cash out their vacation per their MOU or carry over their accrued vacation balance to the work-life balance part-time position. Sick Leave: Work-life balance part-time employees accrue 8 hours of sick leave per month. No cash out or buyback of sick leave is provided to work-life balance part-time employees. Work- life balance part-time employees transitioning from a full-time position with the District may either cash out their sick leave per their MOU or carry over their accrued sick leave balance to the work- life balance part-time position. Page 3 of 4 P21 PART-TIME EMPLOYEE BENEFITS SUMMARY Holidays: Work-life balance part-time employees will be compensated for normally scheduled working hours, which fall on official District holidays. The District observes 11 holidays per year: Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and the day following, Christmas Eve, Christmas Day, New Year's Day, Martin Luther King's Birthday, President's Day and Memorial Day. Deferred Compensation Plans: Work-life balance part-time employees are eligible to participate in the District's deferred compensation plans. The District does not contribute. ADDITIONAL INFORMATION REGARDING ALL PART-TIME POSITIONS Effective July 1, 2015, all part-time employees earn and can use sick leave in accordance with the District's Paid Sick Leave Policy, which is in agreement with California's Healthy Workplaces/Healthy Families Act of 2014. Medicare: Employees hired after 1/1/86, are required to contribute 1.45% of their earnings. All Part-Time employees are subject to specific provisions of the Fire Districts Personnel Rules and Regulations 11(c) and specific provisions of the Policy and Procedures Manual (Policy 200- 01) that apply to them. Page 4 of 4 P22 PART-TIME EMPLOYEE UNIFORM BENEFITS ADOPTED PER RESOLUTION NO. 15-009 JUNE 18, 2015 The following part-time employee's uniform benefits are approved via resolution by the Board of Directors of the Rancho Cucamonga Fire Protection District effective July 4, 2015. The District may provide uniforms (including shirts) and/or maintenance of uniforms for the following part-time positions: Communications Technician, Emergency Medical Services Quality Improvement Nurse, Fire Clerk, Fire Equipment Mechanic, Fire Information Systems Technician, Fire Prevention Assistant, Fire Prevention Specialist Inspection 1,Management Aide,Management Analyst I, Office Services Clerk, Office Specialist I, Office Specialist 11, Plans Examiner — Fire, and Quality Improvement Specialist. The District reports to CalPERS on a semiannual basis the actual value of compensation paid or the monetary value for the purchase, rental and/or maintenance of required clothing for part-time CalPERS Classic Members. The parties analyzed the value and determined it shall not exceed $50.00 per fiscal year. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(5) Statutory Items. The parties also agree that the District has no additional obligation or costs should CAPERS, the State, or the IRS determine otherwise. P23 STAFF REPORT - ADNIINISTR.NTIVE SERVICES DEPt1RTN-IENT RANCHO Date: June 18, 2015 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Tamara L. Layne, Finance Director Subject: APPROVAL OF THE FOLLOWING TO BE IN COMPLIANCE WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) STATEMENT NO. 54: 1) UPDATED FUND BALANCE POLICY AND 2) A RESOLUTION COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE CITY OF RANCHO CUCAMONGA RECOMMENDATION Staff recommends that the City Council approve the following to be in compliance with Governmental Accounting Standards Board (GASB) Statement No. 54: 1) Updated Fund Balance Policy and 2) a resolution committing to the level of fiscal reserves for the City of Rancho Cucamonga. BACKGROUND On a regular basis, the Governmental Accounting Standards Board (GASB) adopts new policies and procedures that apply to public entities. In February 2009, GASB issued a new procedure, Statement No. 54, which applies to Fund Balance Reporting and Governmental Fund Type Definitions (GASB 54). In order to be in compliance with GASB 54, the City Council approved a Fund Balance Policy on June 15, 2011 and approved a resolution committing to the level of reserves for the City of Rancho Cucamonga. In order to accommodate any changes to these commitments that may become necessary due to changes in operations or changes in City Council goals, staff will annually bring this policy and resolution before the City Council for approval at the end of each fiscal year. The following updates (City- and District-related) have been made to the policy: • The minimum goal for the commitment for City Facilities Capital Repair was increased from 25% of capital assets value to 50%. • The minimum goal for the commitment for Self-Insurance was increased from three times the City's total yearly Self-Insured Retention (SIR) to seven times the SIR. • The number of years of projected rate increases (funding goal)for the commitment for PERS Rate Stabilization was increased from two years to five years. • The description for the commitment for Booking Fees was updated. • The commitment for the Family Sports Center Replacement was added for the current year for the future replacement and repair of major capital assets comprising the new Family Sports Center. P24 APPROVAL OF THE FOLLOWING TO BE IN COMPLIANCE WITH GOVERNMENTAL PnGli 2 ACCOUNTING STANDARDS BOARD(GASB)STATEMENT NO. 54: 1) UPDATED FUND BALANCE POLICY AND 2)A RESOLUTION COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE CITY OF RANCHO CUCAMONGA JUNE 18,2015 • The commitment for Dispatch System Acquisition was moved to the assigned category to reflect the lesser degree of limitation on this reserve and to be consistent with the City's Comprehensive Annual Financial Report (CAFR). • The commitment for Contract Development Services was moved to the assigned category to reflect the lesser degree of limitation on this reserve and to be consistent with the City's Comprehensive Annual Financial Report (CAFR). The reserve was also retitled to Economic and Community Development Special Services. • The examples of assigned fund balance were updated to reflect current operations. The attached policy is presented to the City Council for review and approval. The attached resolution formally establishes the City of Rancho Cucamonga's fund balance commitments for the fiscal year ending June 30, 2015. Attachment: Resolution No. 15-094 I:Tinancelbudget20161City Council staff reportslGASB54-City 2015-16.doc P25 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA ~ J FIRE PROTECTION DISTRICT FUND BALANCE POLICY RANCHO CUCAMONGA POLICY NO.: PAGE 1 OF 5 EFFECTIVE: June 15,2011 REVISED: June 18,2015 APPROVED: PURPOSE This Fund Balance Policy establishes the procedures for the reporting of unrestricted fund balance in the City General Fund and Fire District financial statements. Certain commitments and assignments of fund balance will help ensure that there will be adequate financial resources to protect the City against unforeseen circumstances and events such as revenue shortfalls and unanticipated expenditures. The policy also authorizes and directs the Finance Director to prepare financial reports which accurately categorize fund balance as per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. GENERAL POLICY Fund balance is essentially the difference between the assets and liabilities reported in a governmental fund. There are five separate components of fund balance, each of which identifies the extent to which the City/Fire District is bound to honor constraints on the specific purposes for which amounts can be spent. • Nonspendable fund balance (inherently nonspendable) • Restricted fund balance (externally enforceable limitations on use) • Committed fund balance (self-imposed limitations on use) • Assigned fund balance (limitation resulting from intended use) • Unassigned fund balance (residual net resources) The first two components listed above are not addressed in this policy due to the nature of their restrictions. An example of nonspendable fund balance is inventory. Restricted fund balance is either imposed by law or constrained by grantors, contributors, or laws or regulations of other governments. This policy is focused on financial reporting of unrestricted fund balance, or the last three components listed above. These three components are further defined below. Fund Balance Policy P26 Page 2 of 5 Committed Fund Balance The City Council (which also acts as the Board of Directors for the Rancho Cucamonga Fire Protection District), as the City's highest level of decision-making authority, may commit fund balance for specific purposes pursuant to constraints imposed by formal actions taken, such as an ordinance or resolution. These committed amounts cannot be used for any other purpose unless the City Council/Fire Board removes or changes the specified use through the same type of formal action taken to establish the commitment. City Council/Fire Board action to commit fund balance needs to occur within the fiscal reporting period; however, the amount can be determined subsequently. • Changes in Economic Circumstances The City's General Fund balance committed for changes in economic circumstances is established at a goal of a six month reserve, or 50% of the City General Fund operating budget for the upcoming fiscal year. The Fire District's fund balance committed for changes in economic circumstances is established at a goal of a six month reserve, or 50% of the Fire District's operating budget for the upcoming fiscal year. As defined in the resolution establishing this commitment, the specific uses are listed as the declaration of a state or federal state of emergency or a local emergency as defined in Rancho Cucamonga Municipal Code Section 2.36.020; or a change in economic circumstances in a given fiscal year that results in revenues to the City/Fire District being insufficient to cover expenditures for one or more fiscal years. The City Council/Fire Board may, by the affirming vote of three members, change the amount of this commitment and/or the specific uses of these monies. • City Facilities Capital Repair The City's General Fund balance committed for City facilities capital repair and property acquisition is established at a minimum goal of 50% of capital assets value comprised of construction in progress (excluding infrastructure), building improvements, and improvements other than building for governmental activities. • Fire District Facilities Capital Repair The Fire District's fund balance committed for the Fire District facilities capital repair is hereby committed to a minimum goal of 50% of capital assets value comprised of construction in progress (excluding infrastructure), building improvements, and improvements other than building for public safety-fire activities. • Working Capital The City's General Fund balance committed for Working Capital is established at a goal of a minimum of 5% of the City's General Fund operating budget for the upcoming fiscal Fund Balance Policy P27 Page 3 of 5 year. The Fire District's fund balance committed for Working Capital is established at a goal of a minimum of 50% of the District's operating budget for the upcoming fiscal year. • Self-Insurance The City's General Fund balance committed for payment of general liability claims primarily through the use of interest earnings on the reserve but not limited to such in the event of an unfavorable interest rate environment is established at a minimum goal of seven times the City's total yearly SIR for all types of insurance coverage. • Employee Leave Payouts The City's General Fund balance and the Fire District's fund balance committed for employee leave payouts as valued in accordance with the City's labor contracts as of the last day of the fiscal year. • PERS Rate Stabilization The City's General Fund and Fire District's fund balance committed to offset projected rate increases identified in the respective annual CalPERS actuarial valuation for two fiscal years after the year of financial reporting and identified by the City's actuarial consultant for three more years for a total of five years' projection. • Booking Fees The City's General Fund balance committed to provide funding for an increase in the booking fees charged to the City by the County of San Bernardino in the event that backfill funding is not provided by the State of California. • Vehicle and Equipment Replacement The Fire District's fund balance committed for the replacement of fire safety vehicles and equipment as determined based on the District's replacement criteria is established at a minimum goal of 50% of District vehicle and equipment replacement value. • Law Enforcement The City's General Fund balance committed for public safety purposes. • Family ports Center Replacement The City's General Fund balance committed for construction of the Family Sports Center Replacement and for the future replacement and repair of major capital assets comprising the new Family Sports Center. This reserve is established at a minimum goal of 105% of the estimated construction cost of the Center. Fund Balance Policy P28 Page 4 of 5 Assianed Fund Balance Amounts that are constrained by the City/Fire District's intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. This policy hereby delegates the authority to assign amounts to be used for specific purposes to the City Manager and/or Finance Director for the purpose of reporting these amounts in the annual financial statements. The following are a few non-exclusive examples of assigned fund balance. • Economic and Community Development Special Services The City's General Fund balance committed for contract services associated with Economic and Community Development (ECD) special projects or ECD initiatives/Council goals (such as economic strategy and Development Code contract services) as well as a one year value of staffing costs for Planning, Building and Safety, and Engineering (not including capital and project management). • Sphere of Influence Issues Established to provide funds for a multi-year effort to analyze the physical constraints and opportunities within the sphere area, provide required environmental analysis, and plan for the eventual annexation of the remaining unincorporated areas within the City sphere of influence. This reserve will also support the creation of a multi-species habitat conservation plan as well as acquisition of habitat conservation land. • Dispatch System Acquisition The Fire District's fund balance committed to JPA membership for the District's current dispatch system. Unassigned Fund Balance These are residual positive net resources of the General Fund and Fire District funds in excess of what can properly be classified in one of the other four categories. Fund Balance Classification The accounting policies of the City/Fire District consider restricted fund balance to have been spent first when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. Similarly, when an expenditure is incurred for purposes for which amounts in any of the unrestricted classifications of fund balance could be used, the City/Fire District considers committed amounts to be reduced first, followed by assigned amounts and then unassigned amounts. Fund Balance Policy P29 Page 5 of 5 This policy is in place to provide a measure of protection for the City/Fire District against unforeseen circumstances and to comply with GASB Statement No. 54. No other policy or procedure supersedes the authority and provisions of this policy. P30 RESOLUTION NO. 15-094 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA COMMITTING TO THE LEVEL OF FISCAL RESERVES FOR THE CITY OF RANCHO CUCAMONGA WHEREAS, the Rancho Cucamonga City Council desires to protect existing services, and; WHEREAS, the Rancho Cucamonga City Council desires to be prepared for emergencies, and; WHEREAS, the Rancho Cucamonga City Council desires to maintain good fiscal management and fiscal structure to operate a municipal corporation, and; WHEREAS, the Rancho Cucamonga City Council desires to maintain the financial strength required to obtain beneficial bond ratings for the City; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, California does hereby resolve on this 18th day of June 2015 that the level of fiscal reserves maintained by the City of Rancho Cucamonga as of fiscal year end are committed to the goals as outlined in the City's Fund Balance Policy, attached to this resolution as Exhibit A. PASSED, APPROVED, AND ADOPTED this 18th day of June 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk P31 Resolution No. 15-094 Page 2 I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 181h day of June 2015. Executed this day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk i:TinanceWudget20161City Council staff reportslresolution committing to level of fiscal reserves-City 15-16.doc P32 STAFF REPORT ENGINEERING DEPARTMENT . I Z Date: June 18, 2015 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry Dyer, Principal Civil Engineer Theresa Gates, Management Aide Subject: CONSIDERATION TO APPROVE THE CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2015/16 RECOMMENDATION Staff recommends that the City Council approve the FY 2015/16 Capital Improvement Program. BACKGROUND/ANALYSIS Attached for your approval is the City of Rancho Cucamonga's Capital Improvement Program (CIP) for Fiscal Year 2015116. The CIP is required per Government Code 65401, to be adopted by the City Council. The CIP consists of a multi-year plan for citywide infrastructural improvements. Each year, the City budgets for "funded" projects which will occur during said fiscal year. The CIP is a vital piece of the City's Annual Operating Budget as it dictates major capital expenditures committed in any given year. The list of projects contained in the CIP addresses both the City's long-term and short-term capital needs. It identifies projects that reflect the desires of the community, as well as projects that serve operational and maintenance needs. The City's Engineering Services staff works with all Departments within the City to develop and implement an economically feasible CIP that embodies the City's public infrastructure needs. The CIP is the product of a wealth of planning and conceptual design taken from the City's General Plan, local residents, the business community, local development community, and external government agencies. The projects have been categorized by type of project (Beautification, Drainage, Facilities, etc.), and are in alphabetical order within each category. The individual project sheets include a short summary, cost, year funded, and a map showing the project location. Projects are funded from a variety of sources including Development Impact Fees, state pass-thru monies such as Measure "I" and Gas Tax, miscellaneous grants, enterprise funds and City reserves. This year's budgeted projects total just over $53,000,000 and will fund 72 projects citywide. The FY 2015/16 Capital Improvement Program was also reviewed by the Planning Commission on May 27, 2015. At that meeting, the Commission made a finding that the CIP is in conformance with the City's General Plan. Respectfull submitted, Mark A. Steuer Director of Engineering Services/City Engineer Attachment: Government Code 65401 Fiscal Year 2015/2016 Capital Improvement Program (distributed under separate cover) P33 Government Code 66401. If a general plan or part thereof has been adopted, within such time as may be fixed by the legislative body, each county or city officer, department, board, or commission, and each governmental body, commission, or board, including the governing body of any special district or school district, whose jurisdiction lies wholly or partially within the county or city, whose functions include recommending, preparing plans for, or constructing, major public works, shall submit to the official agency, as designated by the respective county board of supervisors or city council, a list of the proposed public works recommended for planning, initiation or construction during the ensuing fiscal year. The official agency receiving the list of proposed public works shall list and classify all such recommendations and shall prepare a coordinated program of proposed public works for the ensuing fiscal year. Such coordinated program shall be submitted to the county or city planning agency for review and report to said official agency as to conformity with the adopted general plan or part thereof. Action . f )7is 4,Y� a? `3s°. I.iir.,.0 r. ,► r tfi' 't�ir'4v �Y T •e t: .ate• '� SAr, sM "¢� r ,r t ,r.r ■. V 3 d ° -43R I7,ittif(I+ /•]l,' 4 ....�a 4 �. C > 7 a, 412 01 :.y rc.....,.1.3-;:- ..;',- . P .*. . N _ f r Q) O d � �E4YB:Fm�6..,y..---..�il.[.t...f°.:.'u�..�i�4� . ...✓. .:s:,.'-^a6Y+i.>lrr.�:i.,.,',-:ISiIi.t6Y.1`Y.. ..'�L1J!gi � C CO >, C1 ` C a° a` Implementation Action(s) E a oa o •c E. a.. +n x +i a CO r Continue to provide for maintenance, renovation and new construction of City parks in compliance with City policies, upgrading wastewater CS, PL, systems as needed, and as technology evolves, substitute material that ENG PW A, B, C 4 could reduce maintenance costs and is environmentally friendly. 11 7i-'--;'-- :-.,1.!.„,,..:-..!.,I,...,.1 i .,5 .I j V 1 .,i..--!...k. 1 I: ir•) , . VI I r 7 Syxs ° ' -- 1 ' 1.1• • i 1 1, ,. .. .: :'' i i t a .e i:: -_M1 .. '.S _ _.._...._... _ v ,e .�a. �..r�U ��.J��J..w..�illx�a.nCtt,...:.�.Y♦v;lv Update the City's Recreation Needs and Systems Recommendation Study to determine the location for intermediate-sized park sites specifically developed for athletic field use. This may include joint-use CS PL, ENG A, B,C 7 facilities with a school district. 7'.47 4, !�!t1 i it it' 1 r) iil� R: I II S t ° (� f.ta- i.l' I IS�Itt '1,,,`;:74. }i ' , - y _• •' 1M a_` r r i,•' ',6T i, , ;?1 ( ; I oil.: -I;VV •:: , i I:-i tsa,i E ii 11 i, ',1.,-.1 ' I,: .- . .a' ..., - tea- . .. ;_-_ 4._... - _.., . . -. . Continue to provide City-sponsored recreational programs and classes at CS CM A, I 4 recreational centers/parks. n n 4 k .,°t (i r4 I V, •I , 1 c :"� ' 1• kZ 1 ',4-i Lk r._„Y4_Q_'� £w=1 ?_� . VV,s 4 t '.1 IU,IJIL _^1 I Iq4 .,-e! tJ c. ` ' 't - t.- �. �. : ? _ � _ .. _ _ ..fir,__. _ ,. Continue to provide active recreational opportunities through leagues CS CM A, I 4 and organized sports. i:i'. !S. A-!,. x.v.ji;1 )?r, 1 r.l•ir s 1i1I 1117 ,•!. ' f.!, 1 { I ,, '� ,',.4'.7.. A. '..^ 1 l.j i }i ' ! 1. ) i !1, -;...,)1', Iii i 1 i ,( 1:.j 1I 1 , ' n. fit• SY .. .e._� :_ ... + u r,. _..� F ._]A. .•.. r>_L. i__. aSle .,._ Plan for community events through the annual budgeting process. CS RD,CM A, I 4 '110r$1,1, ` Contt ' to consti __. a ` t "-i ! r ! .7.-f-*:'”; . +,- . �� .. : organ on ari ,;Y OS-24 0 recreational groups to su.po .their offering of diverse recreational ; . I i._ i 1 ;; 4.!JE '� 2programs that comple"!• + ir'lif +•.dement those of the CIty;' I Continue to serve as a clearinghouse to coordinate among the various CS A, I 4 sport leagues to make fields and facilities available. Continue'to ma `e qs�•,t�, t 41d r • rye -•CS 2.5 0 I for rental by,.cp nl A .�1 ' al +):;•1+'ij1r +: F- i 4-4F - -fi�i^i ; ;k. businesses to meet their red •_, �aC r : , ,c,'i Continue to promote the City's various rental facility types by ensuring that a complete summary of locations, facilities, services, fees, and CS A 4 applications are available. .l' ' n• .• + Conninue broad a� public op• ach activities that Info I • ,^�h ,r , .tti CS 2.6 residents of al! avallale .Coy m+l� Services Mpg an." 4 �. •; r � `ervrces; and obtain In ut frog '°`x'� '� w<: p z Dmmunity reg'a"ridfHr prograr 3 .. K ,i and service needs. <�. a,- - , 's" : Appendix A:Implementation Plan A-33 R A N C H O C U C A M O N G A G E N E R A L PLAN i Action r.. 3 ?t Zs Type ' ,. '` Y "a = d a General Plan Policy c c m to V a 0. A'7 a) 01— o ce 2 01 C.3 c •d Implementation Action(s) CO °a 0a 0. 2 CO E O 0 . •c Continue to provide for maintenance, renovation and new construction of City parks in compliance with City policies, upgrading wastewater CS, PL, systems as needed, and as technology evolves, substitute material that ENG PW A, B, C 4 could reduce maintenance costs and is environmentally friendly. ,..-..=•'; •' 7 a .111:-'.71-1'•i•- N,:liii, =I,�( :i I !It ✓, :L:• } !,,I.e,..._ -+ 1i 11r 1 ;r _ w. J ( 1. t •I i.. Update the City's Recreation Needs and Systems Recommendation Study to determine the location for intermediate-sized park sites specifically developed for athletic field use. This may include joint-use CS PL, ENG A, B, C 7 facilities with a school district. � ,• -• •� 1 :tit i 1• ; Ij1 t a Y, `..s+ii -`il ; , r rig ► nor , X .1i i 111Fy . t i 4 t. ' 1-,1i .,}• ••' 1 '. i. '. IIContinue to provide City-sponsored recreational programs and classes at recreational centers/parks. CS CM A, I 4 -r 1 r 1r r1 "1.11 1 ,1 y N - t7h i '. i 1 , _II . 111•r 4.1 t' t1 -�. lk t 141r�7j �� I R� �, o- 't 1 i'i 1 i -1t '' '11111 1 1 l ,. IIContinue to provide active recreational opportunities through leagues and organized sports. CS 4 mun ''tt. c • n. a n. CS 2.a together to create •an n y s •e -.1 •4 .,- u _ 'r economic development; 71'. 1 �r Plan for community events through the annual budgeting process. CS RD,CM R 4 7 .44.1..1.:4",.-...;.,•( . : 1 jig. 1 9.1i1• t,},I0 i.e' I j f •E; try ) , ! 1 ' ;•CS-2 4 0: .41.4,� -'a•} • .u• .*uppo ' 11 o 1 `rt'• d ',is ea`t. , ' gat ze I...:!.to ' =iii.!rains- m• OatintOld'oiikpleitte� ii. 4..;•r O `, `. -44 S ,, .,f S. Continue to serve as a clearinghouse to coordinate among the various sport leagues to make fields and facilities available. CS A, I 4 .r: ; ntlnue to make cdmmu*ty facilities and park ashen iftes available CS 2�. ,, g0 or rental by community residents, non-pro t and ! :;- r y ` 'i 6 s e usinesses to meet their recce tional and bushes *r 1 Continue to promote the City's various rental facility types by ensuring that a complete summary of locations, facilities, services, fees, and CS A 4 applications are available. �'.• ntf @: DrOad 886. �r :T C 1 �• J ••ea-;: ri rnl ��1 � •; .+.. �:' r '• R: •CS-2.6 O residents of all.,�availab .m f `g,"r nd -,N r- trp services, and obtain Input from the corn h'4.,.. !oath •p •gram i N' '' .1 t and service needs.' ., r $ t` Appendix A:Implementation Plan R A N C H O C U C A M O N G A G E N E R A L PLAN A-33 P34 STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT RANCHO Date: June 18, 2015 CUCAMONGA To: Mayor and Members of the City Council From: John R. Gillison, City Manager By: Tamara L. Layne, Finance Director fir Subject: APPROVAL OF UPDATED CITY GENERAL FUND RESERVE FUNDING GOALS POLICY RECOMMENDATION Staff recommends that the City Council approve the attached updated City General Fund Reserve Funding Goals Policy. BACKGROUND This City General Fund Reserve Funding Goals Policy establishes the methodology for the funding goals for each of the City General Fund reserves, including the replacement of vehicles, equipment, and computer equipment/technology. While the City established many of these reserves in prior years, some did not have specific methodologies assigned to them in order to quantify the goal for the reserve. This policy, which was initially approved by the City Council in June 2012, formalizes the City General Fund reserves, establishes some new ones (if applicable), and sets quantifiable goals for each reserve. The following updates were made to the policy: • The "Self-insurance' reserve was increased from five times the annual Self Insured Retention (SIR) in each program (Worker's Compensation, General Liability, and Employment Practices Liability) to seven times the annual SIR. • Reference to the inclusion of the value of three years of furloughs for City employees in the "Employee leave payouts" reserve was removed due to bargaining agreements reached for FY 2014/15 through FY 2017/18 with the various bargaining groups which resulted in the payout of these amounts. • A funding goal was formally established for the"PERS rate stabilization" reserve. The funding goals has been established at a level equal to the value of projected rate increases identified in the respective annual CalPERS actuarial valuation for two fiscal years after the year of financial reporting and identified by the City's actuarial consultant for three more years for a total of five years' projection. • The"City facilities capital repairs" reserve was increase from a minimum goal of 25% of capital assets to 50%. • The "Multi-species habitat conservation plan" reserve was collapsed into the "Sphere of Influence issues" reserve to combine these two efforts into one. The prior combined funding goal of $8,500,000 was increased to $10,000,000. k inane\budget?016\City Connalstaffreports\Genf Fond reserveJnn ggoatpoGry 06-2015.doe P35 APPROVAL OF UPDATED CITY GENERAL FUND RESERVE FUNDING GOALS POLICY PAGE 2 JUNE 18,2015 • The "General Plan update" reserve will be increased annually for the CPI as of each fiscal year end to keep up with inflation. • The "City infrastructure" reserve minimum goal was increased from 25% of infrastructure assets value to 50%. • The "Technology fee" reserve was renamed the "Technology replacement" reserve to more accurately reflect the purpose of the reserve —to provide funds for the future replacement or upgrade of the City's land management software (Accela). • A new reserve was added, "Family Sports Center replacement" reserve, to fund a portion of the construction of the Family Sports Center replacement and to fund the future replacement and repair of major capital assets comprising the new Family Sports Center. The funding goal of this reserve is equal to 105% of the construction cost of the new Center. In accordance with the policy, upon the completion of the City's annual audit, the Finance Director prepares a schedule summarizing the funding status of each reserve for use by the City Manager in future budgetary planning. This policy does not apply to reserves determined to be nonspendable in accordance with the City's Fund Balance Policy nor does it apply to reserves that pertain to outstanding encumbrances (i.e., purchase orders) or unrealized gain on investments (GASB31) as of fiscal year end. P36 CITY OF RANCHO CUCAMONGA l CITY GENERAL FUND RANCHO RESERVE FUNDING GOALS CUCAMONGA POLICY POLICY NO.: PAGE 1 OF 4 EFFECTIVE: June 13,2013 REVISED: June 18, 2015 APPROVED: PURPOSE This City General Fund Reserve Funding Goals Policy establishes the methodology for the funding goals for each of the City General Fund reserves, including the replacement of vehicles,equipment, and computer equipment/technology. This policy does not apply to reserves determined to be nonspendable in accordance with the City's Fund Balance Policy nor does it apply to reserves that pertain to outstanding encumbrances (i.e., purchase orders) or unrealized gain on investments (GASB31)as of fiscal year end. Upon the completion of the City's annual audit,this policy directs the Finance Director to prepare a schedule summarizing the funding status of each reserve as of the audit date. This schedule will serve as a tool for budgetary planning for the funding of each reserve. GENERAL POLICY Following is a detailed description of the methodology for the funding goals for each of the City General Fund reserves referred to above. Self-insurance The minimum insurance reserve in the past has been five times the annual Self Insured Retention (SIR) in each program (Worker's Compensation, General Liability and Employment Practices Liability). The SIR is essentially the City's deductible in each program. The reserve goal is now established at seven times the SIR to allow for five full limit claims in any one year. Those numbers are calculated as follows: Worker's Comp ($250,000 SIR) is $1,750,000. General Liability($500,000 SIR) is$3,500,000. Employment Practices($250,000 SIR)is$1,750,000. The total proposed reserve is $7,000,000. This level of reserves protects the City's assets by ensuring adequate funding in the event of multiple large claims against the City. P37 City General Fund Reserve Funding Goals Policy Page 2 of 4 Employee leave payouts The funding goal for this reserve is established at 100% of the current value of vacation, sick leave and comp time payouts per the respective City MOUs. PERS rate stabilization The funding goal for this reserve is established at a level equal to the value of projected rate increases identified in the respective annual Ca1PERS actuarial valuation for two fiscal years after the year of financial reporting and identified by the City's actuarial consultant for three more years for a total of five years' projection. Information technology The funding goal for this reserve is based on the City's Cost Allocation Plan (CAP). The CAP allocates the proportionate share of the City's central services departments that pertain to efforts in support of the City's land management software. The CAP includes costs associated with Information Services staff time, maintenance contracts, and general administrative allocations. The funding goal is equal to two years' worth of CAP allocations. The source for this reserve is 6.67%of all building permit fees and building inspection fees collected during the fiscal year, also referred to as the Information Technology Fee. Booking fees The funding goal for this reserve is equal to the value of 18 months of booking fees that could be charged by the County of San Bernardino in the event that backfill funding is not provided by the State of California. The funding goal is calculated using the most recent annual report from the San Bernardino County Sheriff's Department to determine the number of bookings multiplied by the most recent estimated booking fee approved by the County of San Bernardino. City facilities capital repairs The funding goal for City facilities capital repair is established at a minimum goal of 50% of capital assets value comprised of construction in progress (excluding infrastructure), building improvements, and improvements other than buildings for governmental activities. Chanaes in economic circumstances The funding goal for changes in economic circumstances is established at a six month reserve, or 50% of the City General Fund operating budget for the upcoming fiscal year. Law enforcement The funding goal for this reserve is the equivalent of 50% of the most recently approved Schedule A from the San Bernardino County Sheriffs Department. P38 City General Fund Reserve Funding Goals Policy Page 3 of 4 Economic and community development special services The funding goal for this reserve is $4,500,000 to pay for contract services associated with Economic and Community Development (ECD) special projects or ECD initiatives/Council goals (such as economic strategy and Development Code contract services) as well as a one year value of staffing costs for Planning, Building and Safety and Engineering (not including capital and project management). Funding for this reserve would be provided by unspent revenue from Planning, Building and Safety, and Engineering (not including capital and project management) on an annual basis. Sphere of Influence issues The funding goal for this reserve is established at $10,000,000. The reserve is intended to provide funds for a multi-year effort to analyze the physical constraints and opportunities within the sphere area, provide required environmental analysis, and plan for the eventual annexation of the remaining unincorporated areas within the City sphere of influence. The eventual annexation requires pre-zoning, CEQA compliance, and a comprehensive service plan. The reserve amount reflects estimates of cost proposed by the City staff in consultation with experts familiar with the City process and geography. This reserve also provides for ancillary costs related to annexation of the sphere area, including mitigation issues and legal challenges. Another area covered by this reserve is the creation of a multi-species habitat conservation plan as well as acquisition of habitat conservation land. The overall funding goal will be increased each fiscal year based on the increase in the City's assessed valuation for the upcoming fiscal year per the City's property tax consultant. Working capital The funding goal for the City's General Fund working capital reserve is established at a goal of a minimum of 5% of the City's General Fund operating budget for the upcoming fiscal year. Animal Center operations The funding goal for this reserve is 6 months' expenditures for operations, excluding capital expenditures and fund-raising/special events for the upcoming fiscal year. General Plan update The funding goal is equal to the cost to update the City's General Plan based on the most recent contract awarded, increased annually for the CPI as of each fiscal year end. The source for this reserve is 1.3% of all building permit fees and building inspection fees collected during the fiscal year, also referred to as the General Plan Update Fee. P39 City General Fund Reserve Funding Goals Policy Page 4 of 4 City infrastructure The funding goal for City infrastructure is established at a minimum goal of 50%of infrastructure assets value comprised of road system (excluding right of way), storm drain system, off-road trails system, and fiber optic lines for governmental activities. Radio system acquisition This reserve is established to fund the future acquisition or replacement of the City's 800 MHz radios, as well as the City's proportionate share of the Countywide radio infrastructure. The funding goal is established at 100% of the replacement cost of the radios and 100% of the proportionate cost of the Countywide radio infrastructure. Mobile Home Park Program The Building and Safety Department is responsible for enforcing the State mobile home laws and has adopted the State's related schedule of fees. One of the fees collected is retained by the City to cover the cost of mandatory inspections performed by the Building and Safety Department in accordance with Title 25. The fee also covers the cost of educational materials and related printing services. The funding goal for this reserve is equal to the cost of a contract inspector for the mobile home park inspections for eight parks within the City. Vehicle and equipment replacement The funding goal is established at 105% of capital assets value comprised of vehicles and equipment for governmental activities. Computer equipment/technology replacement The funding goal is established at 105% of capital assets value comprised of computer equipment/technology for governmental activities. Technology replacement The funding goal of this reserve is equal to the implementation costs to replace and/or upgrade the City's land management software (Accela). The funding source for this reserve is a flat 4.5% technology charge on all permits and inspections. Family Sports Center replacement This reserve is established to fund a portion of the construction of the Family Sports Center replacement and to fund the future replacement and repair of major capital assets comprising the new Family Sports Center. The funding goal of this reserve is equal to 105% of the construction cost of the new Center. P40 STAFF REPORT ADMINISTRATIVE SERVICES GROUP Date: June 18, 2015 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Servicesl9 J By: Robert Neiuber, Human Resources Director V iv/ Subject: CONSIDER APPROVAL OF A RESOLUTION ADOPTING SALARY SCHEDULES FOR FISCAL YEAR 2015-16, INCLUDING A PART-TIME EMPLOYEE BENEFIT SUMMARY RECOMMENDATION It is recommended that the City Council of the City of Rancho Cucamonga adopt the attached resolution approving the Fiscal Year 2015-16 salary schedules forjob classifications employed by the City including a part-time employee benefit summary. BACKGROUND The City Council traditionally adopts salary resolutions biannually for those classifications employed by the City of Rancho Cucamonga. These resolutions are updated to reflect changes in salaries, additions and deletions of classifications, changes in job titles and other terms of employment. The resolution also adopts the following: • The addition of new class titles included in the proposed Fiscal Year 2015-16 budget. • The salary schedules for Executive Management Employee Group, Rancho Cucamonga City Employees Association, and San Bernardino Public Employees Association covered employees that include adjustments to the salary ranges in compliance with their previously approved Memorandums of Understanding, effective July 13, 2015 • The salary schedules for part-time employees and a part-time employee benefit summary that also reflects the inclusion of paid sick leave provisions for part-time employees in conformance with California's Healthy Workplace/Healthy Families Act of 2014, effective July 13, 2015 • Reporting of part-time employee uniform pay to CalPERS in conformance with the recommendations from CaIPERS. Attachment 1. Resolution 15-095 2. Salary Schedule for Executive Management Employee Job Classifications 3. Salary Schedule for Rancho Cucamonga City Employees Association Covered Job Classifications 4. Salary Schedule for San Bernardino Public Employees Association Job Classifications 5. Salary Schedule for Part-Time City Job Classifications 6. Part-Time Employee Benefit Summary 7. Part-Time Employee's Uniform policy P41 RESOLUTION NO. 15-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2015/16, INCLUDING A PART-TIME EMPLOYEE BENEFIT SUMMARY AND CITY COUNCIL BENEFITS. WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the City that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted salary resolutions establishing salary ranges, benefits and other terms of employment for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment including an outline of State and Federally required benefits afforded to part-time employees; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California to approve the salary schedules (Attachments 1-4); approve the part-time benefit summary (Attachment 5); and permit the City Council to enroll in the California Public Employees Retirement System, the PARS Supplemental Retirement Plan, participate in the Executive Management Executive Wellness Plan, and provide a monthly mileage allowance in the amount of two hundred dollars. PASSED, APPROVED, AND ADOPTED this day of , 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice Reynolds, City Clerk P42 I, Janice Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a Meeting of said Council on the day of 2015. Executed this day of 2015 at Rancho Cucamonga, California. Janice Reynolds, City Clerk P43 Resolution# 15-095 EXECUTIVE MANAGEMENT GROUP ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges effective July 13, 2015 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Animal Services Director 1572 $7,684 1612 $9,381 1642 $10,895 Assistant City Manager 1660 $11,918- 1700 $14,550 1730 $16,898 Building and Safety Services Director 1587 $8,281 1627 $10,110 1657 $11,741 City Clerk Services Director 1544 $6-,6-8-3- 1584 $8,158 1614 $9,475 City Manager 1744 $18120 1784 $22,121 1814 $25,691 Community Services Director 1605 $9,059 1645 $11,059 1675 $12,844 Deputy City Manager/Administrative Services 1625 $10,009 1665 $12,219 1695 $14,191 Deputy City Manager/Econ. & Comm. Dev. 1625 $10,009 1665 $12,219 1695 $14,191 Eng Svs Director/Ci Engineer 1606 $9,104 1646 $11,115 1676 $12,908 Finance Director 1607 $9,15-0- 1647 $11,170 1677 $12,973 Human Resources Director 1599 $8 792 1639 $10,733 1669 $12,465 Innovation and Technology Director 1615 1 $9.522 1655 $11,625 1685 $13,501 Library Director 1589 $8,364 1629 $10,211 1659 $11,859 Planning Director 1599 $8792 1639 $10 733 1669 $12,465 Public Works Services Director 1587 $8P281 1627 $10,110 1657 $11,741 Fire Chief' A $11,950 1 G $16,015 Included for informational purposes only-This is a Fire District Management Employee Group position not a City position Executive Management July 13, 2015 P44 Resolution No. 15-095 RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Account Clerk 4375 $2,850 4415 $3,480 4430 $3,750 Account Technician 4423 $3,621 4463 $4,421 4478 $4,765 Accountant# 3465 $4,462 3505 $5,448 3520 $5,870 Accounting Manager* 2525 $6,019 2565 $7,348 2580 $7,919 Administrative Secretary' 4424 $3,640 4464 $4,443 4479 $4,788 Administrative Technician 4437 $3,883 4477 $4,741 4492 $5,109 Animal Care Attendant 4349 $2,504 4389 $3.057 4404 $3,294 Animal Caretaker 4378 $2,893 4418 $3,532 4433 $3.807 Animal Care Supervisor# 3416 $3,495 3456 $4.267 3471 $4,597 Animal Center Manager* 2506 $5,475 2546 $6,684 2561 $7,203 Animal Handler 4388 $3,041 4428 $3,713 4443 $4,001 Animal License Canvasser 4349 $2,504 4389 $3,057 4404 $3,294 Animal Services Dispatcher 4369 $2,766 4409 $3,377 4424 $3,640 Animal Services Officer 1 4421 $3,586 4461 $4,377 4476 $4,717 Animal Services Officer II 4441 $3,962 4481 $4,836 4496 $5.212 Assistant City Clerk # 3480 $4,809 3520 $5,871 3535 $6,326 Assistant City Engineer* 2590 $8,324 2630 $10,162 2645 $10,951 Assistant Engineer# 3488 $5,005 3528 $6,110 3543 1 $6,583 Assistant Library Director* 2572 $7,610 2612 $9.290 2627 $10,011 Assistant Planner# 3468 $4,530 3508 $5.530 3523 55.958 Assistant to the City Manager* 2548 $6,751 2588 $8.242 2603 $8,882 Associate Engineer# 3518 $5,813 3558 $7,096 3573 $7.646 Associate Planner# 3487 $4,980 3527 $6,079 3542 $6,551 Box Office Coordinator 4450 $4,143 4490 $5,058 4505 $5,451 Budget Analyst# 3498 $5.261 3538 $6,422 3553 $6,920 Building Inspection Su ervisor#Z 3504 $5,421 3544 $6,617 3559 $7.130 Building Inspector 2 4464 $4,443 4504 $5,424 4519 $5,846 Building Safety Manager* 2533 $6,264 2573 $7,648 2588 $8,241 Business License Clerk 4378 $2,893 4418 $3,532 4433 $3.807 Business License Inspector 4418 $3,532 4458 $4.312 4473 $4,647 Business License Program Coordinator# 3432 $3,785 3472 $4,621 3487 $4,979 Business License Technician 4408 $3,360 4448 $4,102 1 4463 $4.421 Buyer 4411 $3,411 4451 $4,164 1 4466 $4,488 Rancho Cucamonga City Employees Association July 13, 2015 P45 Resolution No. 15-095 RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Buyer II # 3433 $3,804 1 3473 $4,644 3488 $5.004 Community Improvement Officer 1 4421 $3,586 4461 $4,377 4476 $4,717 Community Improvement Officer II 4441 $3,962 4481 $4,836 4496 $5.212 Community Improvement Supervisor#2 3481 $4,833 3521 $5,900 3536 $6,358 Community Improvement Manager* 2533 $6,264 2573 $7,648 2588 $8,241 Communications Manager* 2565 $7,348 2605 $8,971 2620 $9,667 Community Programs Coordinator 4450 $4,143 4490 $5,058 4505 $5,451 Community Programs Specialist 4437 $3,883 4477 $4,741 4492 $5,109 Community Services Coordinator 4450 $4,143 4490 $5.058 4505 $5,451 Community Services Marketing Coord 4450 $4,143 4490 $5,058 4505 1 $5,451 Community Services Project Coordinator# 3500 $5,313 3540 $6,487 3555 $6,989 Community Services Specialist 4350 $2,516 4390 $3,072 4405 $3,311 Community Services Superintendent* 2536 $6,359 2576 $7,763 2591 $8,366 Community Services Supervisor# 3480 $4,809 3520 $5,871 3535 $6,326 Community Services Technician 4437 $3,883 4477 $4,741 4492 $5.109 Community Services Manager* 2506 $5,475 2546 $6.684 2561 $7,203 Community Svc Marketing Manager* 2536 $6,359 2576 $7,763 2591 $8,366 Cultural Arts Manager* 2506 $5,475 2546 $6,684 2561 $7,203 Deputy City Clerk# 3430 $3,748 3470 $4,575 3485 $4,930 Deputy Dir. of Innovation and Technology 2558 $7,096 2598 $8,663 2613 $9,336 Engineering Aide 4421 $3,585 4461 $4.377 4476 $4,717 Engineering Technician 4441 $3,962 4481 $4.836 4496 $5,212 Environmental Programs Coordinator# 3503 $5,394 3543 $6,584 3558 $7,095 Environmental Programs Inspector 2 4464 $4,443 4504 $5,424 4519 $5,846 Environmental Programs Manager* 2539 $6,455 2579 $7,880 2594 $8,492 Executive Assistant* 2460 $4,353 2500 $5.314 2515 $5,726 Facilities Superintendent* 2536 $6,359 2576 1 $7,763 2591 1 S8,366 Fleet Su ervisor#z 3488 $5,005 3528 $6,110 3543 $6,583 Fund Development Coordinator# 3470 $4,574 3510 $5,584 3525 $6,018 GIS Analyst 4456 $4,062 4496 $5,212 4511 $5,617 GIS Technician 4436 $3,864 4476 $4,717 4491 $5,084 GIS/Special District Manager* 2538 $6,423 2578 $7,841 2593 $8,449 GIS Supervisor# 3520 $5,870 3565 $7,347 3580 $7.918 Human Resources Clerk 4389 $3,057 1 4429 1 $3,732 1 4444 1 $41021 Rancho Cucamonga City Employees Association July 13, 2015 P46 Resolution No. 15-095 RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Human Resources Manager* 2583 $8,039 2623 $9,814 2638 $10,575 Human Resources Technician 4399 $3,213 4439 $3,922 4454 $4,227 Information Services Analyst 1# 3505 $5,448 3545 $6,650 3560 $7,166 Information Services Analyst 11# 3520 $5,871 3560 $7,167 3575 $7,723 Information Services Manager* 2584 $8,079 2624 $9,863 2639 $10,628 Information Services Projects Coord.# 3508 $5,530 3548 $6,751 3563 $7,274 Information Services Specialist 1 4456 $4,269 1 4496 $5,212 4511 1 $5,617 Information Services Specialist II 4471 $4,601 1 4511 $5,617 4526 $6.053 Information Services Technician 4411 $3,411 4451 $4,164 4466 $4,488 Librarian 1# 3435 $3,842 3475 $4,691 3490 $5,054 Librarian 11# 3457 $4.288 3497 $5,235 3512 $5,540 Library Assistant 1# 3373 $2,820 3413 $3,443 3428 $3,710 Library Assistant 11# 3414 $3,460 3454 $4,224 3469 $4,552 Library Clerk 4356 $2,593 4396 $3,165 4411 1 $3.411 Library Page 4244 $1,483 4284 $1,810 4299 1 $1.951 Library Page II 4293 $1,894 4333 $2.312 4348 $2,491 Library Services Manager* 2506 $5,475 2546 1 $6,684 2561 $7,203 Library Technician 4393 $3,116 4433 $3,804 4448 $4,103 Maintenance Su ervisor#2 3488 $5,005 3528 $6,110 3543 $6,583 Management Aide 4440 $3,942 4480 $4,812 4495 $5,186 Management Analyst 1# 3470 $4,574 3510 $5,584 3525 $6.018 Management Analyst II# 3498 $5,261 3538 $6,422 3553 $6,920 Management Analyst III# 3515 $5,726 1 3555 $6,991 3570 $7,532 Office Services Clerk 4369 $2,766 4409 $3,377 4424 $3,640 Office Specialist 1 4349 $2,504 4389 $3,057 4404 $3,294 Office Specialist II 4369 $2.766 4409 $3,377 4424 $3,640 Park/Landscape Maintenance Su t*2 2536 $6,359 2576 $7,763 2591 $8.366 Payroll Supervisor# 3470 $4,575 3510 1 $5,585 3525 $6,018 Plan Check & Inspection Manager* 2533 $6,264 2573 $7,648 2588 $8,241 Planning Commission Secretary# 3444 $4,019 3484 $4,906 3499 1 $5,286 Planning Manager* 2583 $8,039 2623 $9.814 2638 $10,575 Planning Specialist 4443 $4,001 4483 $4.885 4498 $5,264 Planning Technician 4423 $3,621 4463 $4.421 4478 $4,765 Plans Examiner# 3482 $4,857 3522 1 $5.930 3537 $6.389 Rancho Cucamonga City Employees Association July 13, 2015 P47 Resolution No. 15-095 RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Principal Librarian* 2495 $5,183 F4453 $6,327 2550 $6,818 Principal Management Analyst* 2543 $6,585 $8,039 2598 $8,663 Principal Engineer* 2567 $7,422 $9,061 2622 $9,764 Principal Planner* 2537 $6,391 $7,802 2592 $8,407 Public Services Technician 1 4413 $3,445 $4,206 4468 $4,533 Public Services Technician II 4423 $3,621 4463 $4,421 4478 $4,765 Public Services Technician III 4443 $4,001 4483 $4,885 4498 $5,264 Public Works Inspector 12 4444 $4,021 4484 $4,909 4499 $5,291 Public Works Inspector 112 4464 $4,443 4504 $5,424 4519 $5,846 Public Works Maintenance Manager* 2566 $7,385 2606 $9,016 2621 $9,716 Public Works Safety Coordinator#2 3468 $4,530 3508 $5,530 3523 $5,958 Purchasing Clerk 4374 $2,836 4414 $3,462 4429 $3,732 Purchasing Manager* 2530 $6,171 2570 $7,534 2585 $8,119 Records Clerk 4358 $2,619 4398 $3,197 4413 $3,445 Records Coordinator 4386 $3,011 4426 $3,676 4441 $3,962 Risk Management Coordinator# 3470 $4,575 3510 $5,585 3525 $6,018 Secretary' 4394 $3,134 4434 $3,826 4449 $4,123 Senior Account Clerk 4395 $3,149 4435 $3,845 4450 $4,144 Senior Account Technician 4446 $4,062 4486 $4,958 4501 $5,344 Senior Accountant# 3498 $5,261 3538 $6,422 3553 $6,920 Senior Administrative Secreta ' 4444 $4,021 4484 $4,909 4499 $5,291 Senior Animal Services Officer# 3461 $4,374 3501 $5,340 3516 $5,754 Senior Building Ins ector#2 3484 $4,906 3524 $5,989 3539 $6,453 Senior Buyer# 3463 $4,418 3503 $5,394 3518 $5,812 Senior Civil Engineer* 2547 $6,717 2587 $8,201 2602 $8,837 Senior Community Improvement Officer# 3461 $4,374 3501 $5,340 3516 $5,754 Senior Electrician # 3485 $4,930 3525 $6,019 3540 $6,486 Senior GIS Analyst# 3484 $4,906 3524 $5,989 3539 $6,453 Senior GIS Technician 4456 $4,270 4496 $5,212 4511 1 $5,617 Senior Information Services Analyst# 3535 $6,327 3575 $7,724 3590 1 $8,323 Senior Information Services Specialist 4493 $5,135 4533 $6,268 4548 $6,755 Senior Librarian# 3468 $4,530 3508 $5,530 - 3523 $5,958 Senior Park Planner# 3500 $5,313 3540 $6,487 3555 $6,989 Senior Planner* 2517 $5,784 2557 $7,061 2572 $7,609 Rancho Cucamonga City Employees Association July 13, 2015 P48 Resolution No. 15-095 RCCEA COVERED EMPLOYEES IN THE MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES GROUPS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Senior Plans Examiner# 3497 $5,235 3537 $6,390 3552 $6,886 Senior Risk Management Analyst# 3515 $5,725 3555 $6,989 3570 $7,532 Senior Special Districts Technician 4443 $4,001 4483 $4,885 4498 $5,264 Special Districts Analyst# 3498 $5,261 3538 $6,422 3553 $6,920 Special Districts Technician 4437 $3,883 4477 $4,741 4492 $5,109 Street/Storm Drain Maintenance Supt.2 2536 $6,359 1 2576 $7,763 1 2591 $8,366 Supervising Public Works Ins ector#z 3494 $5,157 3534 $6,295 3549 $6,783 Theater Production Coordinator 4460 $4,355 4500 $5,317 4515 $5,730 Theater Production Supervisor# 3480 $4,809 3520 $5,871 3535 $6,326 Theatre Technician III 4423 $3,621 4463 $4,421 4478 $4,765 Traffic Engineer* 2569 $7,496 2609 $9,152 2624 $9,862 Utilities Division Manager* 2584 $8,079 1 2624 $9,863 2639 1 $10,628 Utility Operations Manager* 2524 $5,989 2564 $7,312 2579 $7,880 Veterinarian* 2579 $7,880 2619 $9,620 2634 $10,367 Veterinary Assistant 4407 $3,344 4447 $4,082 4462 $4,399 Veterinary Technician 4437 $3,883 4477 $4,741 4492 $5,109 When acting as Clerk to Commissions$50 paid per night or weekend day meeting. Compensatory time off can be substituted in lieu of$50 at the option of the employee. 2. Refer to MOU for provision of boot allowance. #Denotes Supervisory/Professional Class `Denotes Management Class Rancho Cucamonga City Employees Association July 13, 2015 P49 Resolution No. 15-095 PUBLIC WORKS MAINTENANCE EMPLOYEES Represented By SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION (SBPEA) ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Monthly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Electrician 5457 $4,287 5497 $5,234 5512 $5.641 Equipment Operator 5425 $3,655 5465 $4,462 5480 $4,809 Inventory Specialist Equipment/Mat 5389 $3,054 5429 $3,729 5444 $4,018 Lead Maintenance Worker 5429 $3,729 5469 $4,552 5484 $4,905 Lead Mechanic 5440 $3,939 5480 1 $4,808 5495 $5,182 Maintenance Coordinator 5452 $4,182 5492 $5,105 5507 $5,502 Maintenance Worker 5391 $3,085 5431 $3,766 5446 $4,059 Mechanic 5430 $3,747 5470 $4,574 5485 $4,930 Senior Maintenance Worker 5401 $3,243 5441 $3,958 5456 $4,266 Signal & Lighting Coordinator 5479 $4,785 5519 $5,841 5534 $6,295 Signal & Lighting Technician 5452 1 $4,182 5492 $5.105 5507 $5,502 Public Works Maintenance Employees July 13, 2015 P50 Resolution No. 15-095 PART-TIME CITY POSITIONS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Hourly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Part Time Positions Step Amount Amount Amount Account Clerk 6368 $15.87 6408 U6473 20.36 Account Technician 6423 20.88 6463 3 26.79 Accountant 6465 25.75 6505 5 33.04 Administrative Intern 6320 12.48 6360 16.03 Animal Care Attendant 6349 14.43 6389 18.52 Animal Caretaker 6378 16.69 6418 $21.42 Animal Handler 6388 $17.54 1 6428 $21.41 1 6438 $22.50 Animal License Canvasser 6266 $9.54 1 6306 $11.65 1 6316 $12.26 Animal Services Dispatcher 6369 $15.95 1 6409 $19.47 1 6419 $20.46 Animal Services Officer 6441 $22.84 6481 $27.88 6491 $29,31 Assistant Engineer 6488 $28.88 6528 $35.25 6538 $37.05 Assistant Planner 6468 $26.13 6508 31.90 6518 $33.54 Assistant Pool Manager 6305 $11.60 6345 $14.16 6355 $14.87 Associate Engineer 6518 $33.53 6558 $40.94 6568 $43.03 Associate Planner 6487 $28.73 6527 $35.07 6537 $36.86 Box Office Assistant 6290 $10.76 6330 $13.13 6340 $13.81 Box Office Specialist 6311 $11.95 6351 $14.58 6361 15.33 Budget Analyst 6498 30.35 6538 37.05 6548 38.95 Building Inspector 6464 25.61 6504 31.27 6514 32.87 Business License Clerk 6378 16.69 6418 20.38 6428 21.42 Communit Improvement Officer 1 6421 20.67 6461 25.34 6471 26.53 Community Improvement Officer II 6441 22.84 6481 27.88 6491 29.31 Community Programs Coordinator 6450 23.89 6490 E42.60 6500 30.66 Communit Programs Specialist 6437 22.39 6477 6487 28.73 Community Services Coordinator 6450 23.89 6490 6500 $3066 Community Services Specialist 6350 14.51 6390 6400 18.62 Community Services Supervisor 6480 27.75 6520 6530 35.60 Community Services Technician 6437 22.39 6477 6487 28.73 Department Director 6562 42.17 6604 6707 86.92 Department Manager 6525 34.73 6566 6634 59.81 Deputy City Clerk 6430 21.62 6470 26.40 6480 $27.75 Division Supervisor 6416 $20.16 6457 $24.74 6554 $40.13 Electrician 6457 $24.74 6497 $30.20 6507 $31.75 Energy Efficiency Coordinator 6372 $16,19 6412 $19.77 1 6422 $20.78 Engineering Aide 6421 20.67 6461 $25.24 6471 $26.53 Engineering Technician 6441 22.84 6481 $27.88 6491 $29.31 Environmental Resources Intern 6280 $10.23 6320 $12.48 6330 $13.13 Equipment O erator 6425 21.09 6465 $25.75 6475 27.06 GIS Programmer/Analyst 6456 $24.61 6496 $30.05 6506 $31.58 GIS Intern 6320 $12,48 6360 $15.24 6370 $16.03 GIS Technician 6436 $22.28 6476 27.20 6486 28.59 Health Cities Coordinator 6372 16.19 6412 19.77 6422 $20.78 Human Resources Clerk 6389 $17.62 1 6429 21.51 6439 $22.61 City Part-Time Hourly Pay Ranges July 13, 2015 P51 Resolution No. 15-095 PART-TIME CITY POSITIONS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Hourly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Part Time Positions Sten Amount Amount Amount Human Resources Technician 6399 $18.52 W2775 6449 23.77 Instructor/Guard 1 6255 9.03 6290 10.76 Instructor/Guard II 6280 10.23 6330 13.13 Lead Mechanic 6440 22.73 6490 29.16 Librar Aide 6255 9.03 6287 10.59 Librarian 1 6433 21.95 6483 $28.16 Library Assistant 1 6362 $15.41 6402 $18.81 6412 19.77 Library Assistant 11 6404 $18.99 6444 $23.20 6454 $24.37 Library Clerk 6346 $14.22 6386 $17.37 6396 18.25 LibrarV Director/SIF Trainer 6600 $50.48 6640 $61.63 6650 $64.78 Library Page 6255 $9.03 6277 $10.09 6287 $10.59 Library Page II 6280 $10.23 6320 $12.48 6330 13.13 Library Technician 6393 $17.98 6433 $21.95 6443 $23.07 Maintenance Technician 6280 $10.23 6320 $12.48 6330 $13.13 Management Aide 6440 $22.73 6480 $27.75 6490 $29.16 Management Analyst 1 6470 $26.40 6510 $32.22 6520 $33.87 Management Analyst II 6498 $30.35 6538 $37.05 6548 $38.95 Mechanic 6430 $21.62 6470 $26.40 6480 $27.75 Office Services Clerk 6369 $115.95 1 6409 $19.41 6419 20.47 Office Specialist 1 6332 $13,25 6372 $16.19 6382 $17.02 Office S ecialist II 6352 $14,65 6392 $17.89 6402 $18.80 Outreach Technician 6311 $11.95 6351 $14.58 6361 $15.33 Park Ranger 6352 $14.65 6392 $17.89 6402 $18.80 Planning Aide 6320 $12,48 6360 $15.24 6370 $16.03 Planning Manager 6583 $46.37 6623 $56,62 6633 $59.51 Pla school Instructor 6311 $11.95 6351 14,58 6361 $15.33 Pool Manacler 6329 $13.07 6369 $15.95 6379 $16,76 Princi al Engineer 6567 $42.82 6607 $52.77 6617 $54.95 Program Specialist 6311 $11.95 6351 $14.58 6361 $15.33 Public Services Technician 1 6413 19. 6453 $24.25 6463 $25.49 Public Services Technician II 6423 $20.88 6463 $25.49 6473 $26.79 Public Services Technician III 6443 $23.07 6483 $28.16 6493 $29.60 Public Works Inspector 1 6444 $23.19 6484 $28.31 6494 $29.75 Public Works Inspector 11 6464 $25.62 6504 $31,27 6514 $32.87 Purchasing Clerk 6368 $15.87 6408 $19.37 6418 $20.37 Receptionist 6342 $13.94 6382 $17.02 6392 $17.89 Records Clerk 6344 $14.08 6384 17.19 6394 18.08 Records Coordinator 6372 16.19 6412 19.77 6422 20.78 Recreation Attendant 6255 9.03 6277 10.09 6287 10.59 Recreation Assistant 6266 9.54 6306 11.65 6316 12.26 Recreation Leader 6290 10.76 6330 13.13 6340 13.81 Secr eta r 6394 18.07 6434 22.06 6444 23.18 City Part-Time Hourly Pay Ranges July 13, 2015 P52 Resolution No. 15-095 PART-TIME CITY POSITIONS ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES Hourly Pay Ranges Effective July 13, 2015 Minimum Control Point Maximum Part Time Positions Stei) Amount Amount Amount Senior Accountant 6498 30.35 6538 U056548 38.95 Senior Civil En ineer 6543 37.99 6583 48.75 Si nal and Li htin Technician 6452 24.12 6492 30.96 S orts Official 6311 11.95 6351 1 15.33 Swim Aide 6266 9.54 6306 12.26 Theatre Technician 1 6311 11.95 6351 1 $15.33 Theatre Technician II 6372 $16.19 6412 $19.77 6422 $20.78 Veterinarian 6579 $45.46 6619 $55.50 6629 $58.33 Veterinary Assistant 6407 $19.27 6447 $23.52 6457 $24.74 Veterinary Technician 6437 $22.40 6477 1 $27.33 6487 $28.73 I City Part-Time Hourly Pay Ranges July 13, 2015 P53 PART-TIME EMPLOYEE BENEFITS SUMMARY ADOPTED PER RESOLUTION NO. 15-095 JUNE 18, 2015 The following benefits are approved via resolution by the City Council of the City of Rancho Cucamonga effective the first full pay period in July 2015. All part-time employees are employed "at-will' and serve at the pleasure of the appointing authority. As such, their services can be discontinued without cause or right of appeal. Each Department determines the number of part-time employees required in order to meet their needs depending on their approved budget for part-time employees and the approval of the City Manager In general, part-time employees are only eligible for mandated State and Federal benefits except for specifically designated Work Life Balance Part-time employees as outlined below under the "Work-life Balance Section." Definition—PART-TIME EMPLOYEE: A person serving in a budgeted position of less than forty (40) hours per week on average over a year, and typically less than 1,040 hours per year as further defined under City of Rancho Cucamonga Personnel Rules and Regulations Rule XIV (Part-Time, Seasonal and Temporary Employees). Part-time employees are at-will and may be terminated without cause or right of appeal. Retirement Benefits — The City either provides access to retirement benefits through the Accumulation Program for Part-Time Limited-service Employees (APPLE) or the California Public Employees Retirement System (CaIPERS) as outlined below. APPLE—Part-time employees who work less than 1,000 hours in a fiscal year, are not a current CalPERS Member or who otherwise do not qualify for CalPERS retirement benefits under State law or CalPERS regulations must contribute 7.5% of base pay to APPLE — a required alternative retirement system. CalPERS — Part-time employees who work 1,000 hours or more in a fiscal year, are hired to work more than 20 hours per week on average, are current CalPERS Members or who otherwise would qualify for CalPERS retirement benefits under State law or CalPERS regulations must contribute the full employee member contribution towards their CalPERS retirement benefits and "New Members" as defined by CalPERS must pay half the normal cost. The CalPERS retirement benefits available for qualifying part-time employees depend on the date the employee qualified for CalPERS benefits. Tier 1 Part-time Employees who qualified for CalPERS benefits before July 3, 2011 § 21354.4 2.5% at 55 Full Formula § 21574 4th Level 1959 Survivor § 20042 1 Year Final Compensation P54 PART-TIME EMPLOYEE BENEFIT SUMMARY Tier 2 Part-time Employees who qualified for Ca1PERS benefits on or after July 4, 2011 and before January 1, 2013 § 21354 2% @ 55 Full Formula § 21574 4th Level 1959 Survivor § 20037 3 Year Final Compensation Tier 3 Part-time Employees not considered"New Members'by Ca1PERS who qualified for CalPERS benefits on or After January 1, 2013 § 21354 2% @ 55 Full Formula § 21574 4th Level 1959 Survivor § 20037 3 Year Final Compensation Tier 4 Part-time Employees meeting the Ca1PERS definition of"New Members" who qualified for Ca1PERS benefits on or After January 1, 2013 § 7522.20 2% @ 62 Full Formula § 7522.32 36 Consecutive Months § 7522.10 Based on Pensionable Compensation Unit members hired on and after January 1, 2013, deemed to be a"new member'as defined in Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said "new member" is enrolled,rounded to the nearest quarter of I%, or the current contribution rate of similarly situated employees, whichever is greater. This rate can increase based on Ca1PERS regulations. The City does not participate in Social Security except for the mandatory Medicare Program. Medical Insurance Benefits — The City provides access to medical insurance for part-time employees who qualify for the Affordable Care Act (ACA) under the City's policy. In general, employees who work 30 or more hours per week on average per year would qualify, but the City's policy and the federal law determine who specifically qualifies for these benefits. For those part- time employees who qualify for this benefit, the City contributes the cost of the lowest cost self only coverage minus 9.5%of the Federal Poverty Line towards the cost of medical insurance. For example: In 2014, the FPL was $972.50 per month, and 9.5% of that is 92.38/month. In 2014, the lowest cost self-only coverage cost was Blue Shield Silver — PPO costing $423.00 per month. Following the policy,the City would pay$330.62 towards any health care plan the ACA eligible part-time employee chooses and the employee would pay the difference, which for the lowest cost self-only coverage would be $92.38. Page 2 of 4 P55 PART-TIME EMPLOYEE BENEFIT SUMMARY WORK-LIFE BALANCE PART-TIME EMPLOYEES BENEFITS FOR SPECIFICALLY DESIGNATED POSITION Specifically designated Part-time employees in specific management, supervisory, professional and/or confidential type positions, as designated by the City Manager and noted on the Personnel Action Report, who are scheduled to work 32 hours per week on a year-round basis, are referred to as work-life balance part-time employees. The City Manager will review and if appropriate amend the list of designated work life balance employees at least once per year as part of his/her budget review process. Work-life balance part-time employees participate in the State and Federally required benefits as enumerated above and shall receive the following additional benefits: Medical Insurance: In accordance with the City's ACA policy, work-life balance part-time employees are eligible to participate in the City's medical plan. The City will pay the higher of the ACA policy contribution or 80%of the cost the City would pay for a full-time employee in the same position towards medical insurance premium costs. In 2013, the maximum the City would pay for medical insurance would be $700 for a full time employee hired after 1994, so following this policy a work-life balance part-time employee would receive $560 towards the cost of the medical coverage that they choose. Dental Insurance: City paid Vision: City Paid Life Insurance: City Paid $30,000 base coverage Vacation: Work-life balance part-time employees accrue vacation hours at 80% of the rate of full- time employees in the same position. Work-life balance part-time employees can accumulate vacation hours up to two times the highest annual accrual rate that full-time employees in the same position can earn. Once they reach their maximum accrual rate they stop earning vacation hours until they bring their vacation hours below the maximum accrual rate. Work-life balance employees may only cash out vacation hours upon separation from the City. Work-life balance part-time employees transitioning from a full-time position with the City of Rancho Cucamonga may either cash out their vacation per their MOU or carry over their accrued vacation balance to the work-life balance part-time position. Sick Leave: Work-life balance part-time employees accrue 8 hours of sick leave per month. No cash out or buyback of sick leave is provided to work-life balance part-time employees. Work- life balance part-time employees transitioning from a full-time position with the City of Rancho Cucamonga may either cash out their sick leave per their MOU or carry over their accrued sick leave balance to the work-life balance part-time position. Holidays: Work-life balance part-time employees will be compensated for normally scheduled working hours, when they fall on official City holidays. The City observes 11 holidays per year: Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and the day following, Christmas Eve, Christmas Day,New Year's Day, Martin Luther King's Birthday, President's Day and Memorial Day. Page 3 of 4 PART-TIME EMPLOYEE BENEFIT SUMMARY P56 Deferred Compensation Plans: Work-life balance part-time employees are eligible to participate in the City's deferred compensation plans. The City does not contribute. ADDITIONAL INFORMATION REGARDING ALL PART-TIME POSITIONS Effective July 1, 2015, all part-time employees earn and can use sick leave in accordance with the City's Paid Sick Leave Policy, which is in agreement with California's Healthy Workplaces/Healthy Families Act of 2014. Medicare: Employees hired after 1/1/86, are required to contribute 1.45% of their earnings. All Part-Time employees are subject to specific provisions of the City of Rancho Cucamonga Personnel Rules and Regulations (Rule XIV) and specific provisions of the Policy and Procedures Manual (Policy 200-01) that apply to them. Page 4 of 4 P57 PART-TIME EMPLOYEE'S UNIFORM BENEFITS ADOPTED PER RESOLUTION NO. 15-095 JUNE 18, 2015 The following part-time employee's uniform benefits are approved via resolution by the City Council of the City of Rancho Cucamonga effective the first full pay period in July 2015. The City may provide uniforms (including shirts) and/or maintenance of uniforms for the following part-time positions: Animal Care Attendant, Animal Caretaker, Animal Handler, Animal License Canvasser, Animal Services Dispatcher, Animal Services Officer, Assistant Pool Manager, Box Office Assistant,Box Office Specialist, Building Inspector,Business License Clerk, Community Improvement Officer I, Community Improvement Officer II, Community Programs Coordinator, Community Programs Specialist, Community Services Coordinator, Community Services Specialist, Community Services Supervisor, Community Services Technician, Electrician, Energy Efficiency Coordinator, Engineering Aide, Environmental Resources Intern, Equipment Operator, Healthy Cities Coordinator, Instructor/Guard I, Instructor/Guard 11, Lead Mechanic, Library Aide, Librarian I, Library Assistant I, Library Assistant II, Library Clerk, Library Page, Library Page I1, Library Technician, Maintenance Technician, Management Aide, Mechanic, Outreach Technician, Park Ranger, Planning Aide, Playschool Instructor, Pool Manager, Public Services Technician I, Public Services Technician II, Public Services Technician III, Public Works Inspector I, Public Works Inspector II, Purchasing Clerk, Recreation Attendant, Recreation Assistant, Recreation Leader, Signal and Lighting Technician, Sports Official, Swim Aide, Theatre Technician I, Theatre Technician 11, Veterinarian, Veterinary Assistant, and Veterinary Technician. The City reports to CalPERS on a semiannual basis the actual value of compensation paid or the monetary value for the purchase, rental and/or maintenance of required clothing for part-time CalPERS Classic Members. The parties analyzed the value and determined it shall not exceed $50.00 per fiscal year. The parties agree that to the extent permitted by law, this is special compensation and shall be reported as such pursuant to Title 2 CCR, Section 571(a)(5) Statutory Items. The parties also agree that the City has no additional obligation or costs should CalPERS, the State, or the IRS determine otherwise. P58 STAFF REPORT - R.I�NCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: June 18, 2015 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Costello, Fire Chief By: Tamara L. Layne, Finance Director Pamela J. Pane, Management Analyst III Subject: CONSIDERATION TO ADOPT THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT GENERAL FUND PRELIMINARY BUDGET IN THE AMOUNT OF $50,451,190, WHICH IS A COMBINATION OF $24,215,140 IN GENERAL FUND OPERATIONAL EXPENDITURES AND $26,236,050 IN CAPITAL RESERVE EXPENDITURES, PRIMARILY FOR AN ALL-RISK TRAINING FACILITY; ADOPT THE APPROPRIATIONS LIMIT IN THE AMOUNT OF $33,676,212 FOR FISCAL YEAR 2015/16; AND SET APPROVAL OF A FINAL BUDGET FOR JULY 15, 2015 RECOMMENDATION Staff recommends that the Board of Directors approve and adopt the Rancho Cucamonga Fire Protection District General Fund Preliminary Budget in the amount of $50,451,190, which is a combination of $24,215,140 in General Fund operational expenditures and $26,236,050 in capital reserve expenditures, primarily for an all-risk training facility; adopt the General Fund's Article XIIIB Appropriations Limit in the amount of $33,676,212 for Fiscal Year 2015/16; and set approval of a final budget for the July 15, 2015 Board Meeting. BACKGROUND The Fire District's General Fund Preliminary Budget for Fiscal Year 2015/16 is herein recommended for adoption by the Board of Directors. A Budget workshop was held on June 4, 2015, which included specific discussion regarding the preliminary budget. The proposed budget continues to meet the Council/Fire Board direction of operating independently. The Fire District was able to achieve a proposed balanced operational budget through a combination of moderate revenue growth and continued improvements of operational and administrative efficiencies. Included in the District's General Fund budget is the planned construction of the Training Center at the Jersey Fire Station. This "all-risk" center will provide realistic cutting edge training for our fire crews and law enforcement, as well as our regional partners. The $21 million project will be primarily funded by District capital reserves. P59 PAGE 2 The State of California Constitution, Article XIIIB, requires that an appropriations limit be established annually by the Board of Directors. The factor used to develop the appropriations limit is the C.P.I. change and the change in the city's population. The attached resolution adopts the annual appropriations limit as required by the Article XIIIB of the State Constitution. Based on the factors of the Gann Limit (a C.P.I. change of 3.82% and a population change of 1.10%) per the State of California Department of Finance, the District's Fiscal Year 2015/16 General Fund's appropriations limit is $33,676,212. The District's Fiscal Year 2015116 General Fund appropriations subject to this limit total $25,372,160. It is anticipated that the District will be at 75.34% of its Gann Limit at June 30, 2016. Please refer to the City Manager's Executive Summary for specific details regarding the Fire District's General Fund. The advertised public hearing for adoption of the Fire District General Fund Final Budget is set for July 15, 2015. Respectfully submitted, Mike Costello Fire Chief Attachment: Resolution No. FD 15-010 P60 RESOLUTION NO. FD 15-010 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A GENERAL FUND APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015/16 PURSUANT TO ARTICLE X11113 OF THE CALIFORNIA CONSTITUTION WHEREAS, Article XIIIB of the Constitution of the State of California provides that the total annual appropriations subject to limitation of the State and of each local government for the prior year be adjusted for change in the cost of living and population except as otherwise provided in Sections (5), (7) and (8) of said Article XIII-B. These exclusions are: Debt Service Funds, Revenue Bonds, Federal Funds and Grants, Contingencies, Emergencies, Enterprise Funds, Capital Improvement Carry-Overs, Capital Equipment, Intra-Governmental Service Funds, Reserves for Workers Compensation, Long-Term Disability, Retirement, Unemployment and other reserve funds that are deemed reasonable and proper per the aforementioned sections; and WHEREAS, pursuant to said Article XIII-B of the Constitution of the State of California, the Board of Directors of the Rancho Cucamonga Fire Protection District deems it to be in the best interest of the Rancho Cucamonga Fire Protection District to establish a General Fund appropriations limit for Fiscal Year 2015/16; and WHEREAS, the Rancho Cucamonga Fire Protection District has determined that said General Fund's appropriations limit for Fiscal Year 2015/16 be established in the amount of $33,676,212. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District that a General Fund appropriations limit for Fiscal Year 2015/16 pursuant to Article XIII-B of the Constitution of the State of California be established in the amount of$33,676,212 and the same is hereby established. BE IT FURTHER RESOLVED that said appropriations limit herein established may be changed as deemed necessary by resolution of the Board of Directors. PASSED, APPROVED, AND ADOPTED this 18`" day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary P61 I, JANICE C. REYNOLDS, SECRETARY of the Board of Directors of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Meeting of said Board on the 18'" day of June, 2015. Executed this _day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, Secretary P62 STAFF REPORT - RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: June 18, 2015 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Costello, Fire Chief By: Tamara L. Layne, Finance Director n"'V Pamela J. Pane, Management Analyst III Subject: CONSIDERATION OF APPROVAL OF RESOLUTIONS ADOPTING A BUDGET IN THE AMOUNT OF $5,623,460 AND APPROVING THE APPROPRIATIONS LIMIT IN THE AMOUNT OF $12,828,233 FOR FISCAL YEAR 2015/16 IN COMMUNITIES FACILITIES DISTRICT (CFD) NO. 85-1 RECOMMENDATION Staff recommends that the Fire Board approve the attached resolutions adopting the Mello- Roos CFD No. 85-1 annual budget for Fiscal Year 2015/16 in the amount of $5,623,460 and the Appropriations Limit in the amount of $12,828,233. BACKGROUND Since Fiscal Year 1986/87, the Board has annually adopted a CFD budget to provide for operations and maintenance costs attributable to providing fire protection services within CFD No. 85-1. The proposed budget for Fiscal Year 2015/16 provides funding for a portion of the personnel and operational costs necessary to maintain existing fire and life safety service levels within CFD boundaries. The remaining operational and maintenance costs within the CFD are provided through the Fire District's General Fund budget. When the Fire District's CFD No. 85-1 was approved by the voters in 1985, an appropriations limit was established at $1,775,000 (1985 costs for operations and maintenance). In order to adjust the maximum spending authority (appropriations limit) to meet increased costs for operations and maintenance, the voters authorized the District to annually adjust the limit. This adjustment is based upon the same methodology used in calculating public agency Prop. 4 spending limits under Article XIIIB of the State of California Constitution. The factors used to develop the appropriations limit are the C.P.I. change and the change in the city's population. The attached resolution adopts the annual appropriations limit as required by Article XIIIB of the State Constitution. Based on the factors of the Gann Limit (a C.P.I. change of 3.82% and a population change of 1.10%) per the State of California Department of Finance, the District's CFD No. 85-1 Fiscal Year 2015/16 appropriations limit is $12,828,233. The District's CFD No. 85-1 Fiscal Year 2015/16 appropriations subject to this limit total $6,028,090. It is anticipated that the District will be at 46.99% of its Gann Limit at June 30, 2016. P63 CONSIDERATION OF APPROVAL OF RESOLUTIONS ADOPTING A BUDGET IN THE AMOUNT OF PAGE 2 $5,623,460 AND APPROVING THE APPROPRIATIONS LIMIT IN THE AMOUNT OF$12,828,233 FOR FISCAL YEAR 2015/16 IN COMMUNITIES FACILITIES DISTRICT(CFD)NO.85-1 JUNE18,2015 On June 4, 2015, the City Council/Fire District Board of Directors conducted a comprehensive workshop regarding all budgets, which included the proposed CFD No. 85- 1. The resolutions adopting CFD No. 85-1's annual budget and appropriations limit are now presented for your consideration of approval. Respectfully submitted, -• lac.---- Mike Costello Fire Chief Attachments: Resolution No. FD 15-011 Resolution No. FD 15-012 P64 RESOLUTION NO. FD 15-011 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2015/16 WHEREAS, a special election was held in the Mello-Roos Community Facilities District No. 85-1 (the "Community Facilities District') of the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District, the "District'), on Tuesday, December 10, 1985; and WHEREAS, as a result of the election, more than two-thirds (2/3) of the qualified electors voted in favor of a proposition to authorize the levy of a special tax for fire suppression services and facilities, to establish an appropriations limit based upon changes in cost of living and changes in population; and WHEREAS, the Board of Directors has received and reviewed a budget for Fiscal Year 2015/16 for the Community Facilities District. NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve, determine and order as follows: Section 1. Adoption of Budget. The Board of Directors hereby approves and adopts the budget designated: Mello-Roos Community Facilities District No. 85-1 Annual Budget for Fiscal Year 2015/16 a copy of said budget being on file in the office of the Community Facilities District and available for public inspection. Section 2. Filing of Budget. The Secretary is hereby authorized and directed to forward a certified copy of this resolution and a copy of the budget to the Office of the Auditor-Controller for the County of San Bernardino. P65 PASSED, APPROVED, and ADOPTED this 18`" day of June, 2015 AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a special meeting of said Board held on the 18' day of June, 2015. Executed this day of June, 2015 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary P66 RESOLUTION NO. FD 15-012 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR MELLO-ROOS COMMUNITY FACILITIES DISTRICT NO. 85-1 FOR FISCAL YEAR 2015/16 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, a special election was held in the Mello-Roos Community Facilities District No. 85-1 (the "Community Facilities District') of the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District, the "District'), on Tuesday, December 10, 1985; and WHEREAS, as a result of the election, more than two-thirds (2/3) of the qualified electors voted in favor of a proposition to authorize the levy of a special tax for fire suppression services and facilities, to establish an appropriations limit and to annually adjust the special tax and appropriations limit based upon changes in cost of living and changes in population; and WHEREAS, the Board of Directors desires to establish the appropriations limit for the Community Facilities District 85-1 for Fiscal Year 2015/16; NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve, determine and order as follows: Section 1. Appropriations Limit. This Board of Directors hereby establishes the Fiscal Year 2015116 appropriations limit for the Community Facilities District No. 85-1 at $12,828,233 based on the factors of the Gann limit (a C.P.I. change of 3.82% and a population change of 1.10%) per the State of California Department of Finance. Section 2. Approval of Electorate. This Board of Directors hereby finds and determines that the foregoing appropriations limit has been established by the qualified electorate at a special election held on December 10, 1985, in the manner provided by law. Section 3. Filing. The Secretary is hereby authorized and directed to file a certified copy of this resolution with the Board of Supervisors for San Bernardino County and with the office of the Auditor-Controller for the State of California. P67 PASSED, APPROVED and ADOPTED this 181" day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a special meeting of said Board held on the 181" day of June, 2015. Executed this _day of June, 2015 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. 15-XXX - Page 2 of 2 P68 STAFF REPORT RiNCFIO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: June 18, 2015 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Costello, Fire Chief By: Tamara L. Layne, Finance Director Pamela J. Pane, Management Analyst III Subject: CONSIDERATION OF APPROVAL OF RESOLUTIONS ADOPTING A BUDGET IN THE AMOUNT OF $2,209,850; APPROVING THE APPROPRIATIONS LIMIT IN THE AMOUNT OF $3,096,495 FOR FISCAL YEAR 2015/16; AND APPROVING THE REVISED APPROPRIATIONS LIMIT IN THE AMOUNT OF $2,888,025 FOR FISCAL YEAR 2014/15 IN COMMUNITY FACILITIES DISTRICT NO. 88-1 RECOMMENDATION Approval of resolutions adopting a budget in the amount of $2,209,850; approving the appropriations limit in the amount of $3,096,495 for Fiscal Year 2015/16; and approving the revised appropriations limit in the amount of $2,888,025 for Fiscal Year 2014/15 in Community Facilities District No. 88-1. BACKGROUND On April 4, 1989, the qualified voters approved the formation of Mello-Roos Community Facilities District No. 88-1 and authorized the District to annually levy a special tax to provide for fire protection services within northeast Etiwanda. On May 19, 1989, the Board adopted an ordinance authorizing the levy of a special tax in CFD 88-1. The ordinance authorizes the District, by resolution, to annually levy the special tax for purposes of land acquisition, fire station construction, purchase of equipment and operations and maintenance costs (which includes personnel) to provide fire protection services within CFD 88-1. Fiscal Year 2015/16 is the twenty-seventh (27) consecutive year the District has levied a special tax to provide required revenues for capital improvements (land, fire station facility, equipment) and fire protection services (personnel, operations and maintenance (O&M)) within this CFD. Accordingly, the Fiscal Year 2015/16 budget includes fully burdened personnel costs associated with existing memorandums of understanding between the District and its bargaining units. Because CFD 88-1 does not currently generate sufficient funds to fully support the total annual staffing costs, supplemental funding will be necessary thru the Fire District's General Fund budget. P69 CONSIDERATION OF APPROVAL OF RESOLUTIONS ADOPTING A BUDGET IN THE AMOUNT OF PAGE 2 $2,209,850;APPROVING THE APPROPRIATIONS LIMIT IN THE AMOUNT OF$3,096,495 FOR FISCAL YEAR 2015/16;AND APPROVING THE REVISED APPROPRIATIONS LIMIT IN THE AMOUNT OF $2,888,025 FOR F JUNE18,2015 During the course of preparing the Fiscal Year 2015/16 Appropriations Limit for CFD 88-1, it was noted that one part of the factor used to calculate the Fiscal Year 2014/15 Appropriations Limit was incorrect. Staff has subsequently clarified the factor to be used with legal counsel. As such, staff is requesting approval to revise the Fiscal Year 2014/15 appropriations limit from the previously adopted amount of$2,924,313 to the revised figure of$2,888,025. There is no impact to the FY 2014/15 budget by this action. The following resolutions are submitted for your consideration to adopt the Fiscal Year 2015/16 annual budget; approve the Fiscal Year 2015/16 appropriations limit; and approve the revised Fiscal Year 2014/15 appropriations limit in CFD No. 88-1. 1. A resolution adopting the Fiscal Year 2015/16 proposed budget in the amount of $2,209,850. 2. A resolution adopting the Fiscal Year 2015/16 appropriations limit in an amount equal to the maximum authorized special taxes which could be levied in Fiscal Year 2015/16. The resolution sets an appropriations limit for Fiscal Year 2015/16 at $3,096,495. 3. A resolution adopting the revised Fiscal Year 2014/15 appropriations limit in an amount equal to the maximum authorized special taxes which could be levied in Fiscal Year 2014/15. The resolution sets a revised appropriations limit for Fiscal Year 2014/15 at $2,888,025. On June 4, 2015, the Board conducted a comprehensive budget workshop regarding all budgets, which included the proposed CFD No. 88-1 budget. The resolutions adopting CFD No. 88-1 annual budget and appropriations limit are now presented for your consideration of approval. Respectfully Submitted, Mike Costello Fire Chief Attachments: Resolution No. FD 15-013 Resolution No. FD 15-014 Resolution No. FD 15-015 P70 RESOLUTION NO. FD 15-013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING AND ADOPTING A BUDGET FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2015/16 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District, hereinafter referred to as the "legislative body") has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a community facilities district, all as authorized pursuant to the terms and provisions of the "Mello-Roos Community Facilities Act of 1982", as amended, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California. This Community Facilities is designated as COMMUNITY FACILITIES DISTRICT NO. 88-1 (hereinafter referred to as the "District"); and WHEREAS, this legislative body has received and reviewed a budget for Fiscal Year 2015/16 for the District. NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve, determine and order as follows: Section 1. Adoption of Budget. The Board of Directors hereby approves and adopts the budget designated: "Mello-Roos Community Facilities District No. 88-1 Annual Budget for Fiscal Year 2015/16" and is on file in the office of the District and available for public inspection. P71 PASSED, APPROVED, and ADOPTED this day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a special meeting of said Board held on the 18th day of June, 2015. Executed this _ day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. FD 15-013 - Page 2 of 2 P72 RESOLUTION NO. FD 15-014 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING AN APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2015/16 PURSUANT TO ARTICLE X11113 OF THE CALIFORNIA CONSTITUTION WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District, hereinafter referred to as the "legislative body") has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a community facilities district, all as authorized pursuant to the terms and provisions of the "Mello-Roos Community Facilities Act of 1982", as amended, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California. This Community Facilities District is designated as COMMUNITY FACILITIES DISTRICT NO. 88-1 (hereinafter referred to as the "District'); and WHEREAS, as a result of such election, the qualified electors of the District authorized the establishment of an Article XIII-B appropriations limit for the District equal to the maximum authorized special taxes which may be levied in any fiscal year; and WHEREAS, this legislative body desires to establish the appropriations limit for the District for Fiscal Year 2015/16. NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve, determine and order as follows: SECTION 1. Appropriations Limit. This legislative body hereby establishes the appropriations limit for Community Facilities District No. 88-1 for Fiscal Year 2015/16 in an amount equal to $3,096,495. SECTION 2. Approval by Electorate. This legislative body hereby finds and determines that the foregoing appropriations limit has been authorized by the qualified electors of the District at a special election held on April 4, 1989, in the manner provided by law. P73 PASSED, APPROVED, and ADOPTED this day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a special meeting of said Board held of the 18th day of June, 2015. Executed this day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. 15-014 - Page 2 of 2 P74 RESOLUTION NO. FD 15-015 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, SAN BERNARDINO COUNTY, CALIFORNIA, ADOPTING A REVISED APPROPRIATIONS LIMIT FOR COMMUNITY FACILITIES DISTRICT NO. 88-1 FOR FISCAL YEAR 2014/15 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District (formerly Foothill Fire Protection District, hereinafter referred to as the "legislative body") has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a community facilities district, all as authorized pursuant to the terms and provisions of the "Mello-Roos Community Facilities Act of 1982", as amended, being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California. This Community Facilities District is designated as COMMUNITY FACILITIES DISTRICT NO. 88-1 (hereinafter referred to as the "District'); and WHEREAS, as a result of such election, the qualified electors of the District authorized the establishment of an Article XIII-B appropriations limit for the District equal to the maximum authorized special taxes which may be levied in any fiscal year; and WHEREAS, this legislative body desires to establish the appropriations limit for the District for Fiscal Year 2014/15. NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve, determine and order as follows: SECTION 1. Appropriations Limit. This legislative body hereby establishes the revised appropriations limit for Community Facilities District No. 88-1 for Fiscal Year 2014/15 in an amount equal to $2,888,025. SECTION 2. Approval by Electorate. This legislative body hereby finds and determines that the foregoing appropriations limit has been authorized by the qualified electors of the District at a special election held on April 4, 1989, in the manner provided by law. P75 PASSED, APPROVED, and ADOPTED this day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a special meeting of said Board held of the 181h day of June, 2015. Executed this day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. 15-015 - Page 2 of 2 P76 STAFF REPORT ADMINISTRATIVE SERVICES GROUP `r RANCHO Date: June 18, 2015 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Tamara L. Layne, Finance Director Subject: ADOPTION OF FISCAL YEAR 2015/16 BUDGET AND ARTICLE XIIIB APPROPRIATIONS LIMIT RECOMMENDATION 1. Council approve the attached resolution authorizing the Fiscal Year 2015/16 budget. 2. Council approve the attached resolution adopting the Article XIIIB Appropriations Limit for Fiscal Year 2015/16. BACKGROUND 1. The City of Rancho Cucamonga has proposed a one-year program of service with the 2015/16 fiscal year budget. The attached resolution adopts that one-year budget following the Council's deliberations at the publicly held budget study sessions. FISCAL YEAR 2015/16 BUDGET General Fund $ 74,273,520 Library Services $ 4,493,180 Special Funds $ 84,836,560 Total $163 603 260 2. The State of California Constitution, Article X11113, requires that an appropriations limit be established annually by the City Council. The factor used to develop the appropriations limit is the C.P.I. change and the change in the City's population per the State of California Department of Finance. The additional attached resolution adopts the annual appropriations limit as required by Article XIIIB of the State Constitution. Based on the factors of the Gann Limit (a C.P.I. change of 3.82% and a population change of 1.10%), the City's Fiscal Year 2015/16 appropriations limit is $72,234,448. The City's Fiscal Year 2015/16 appropriations subject to this limit total $61,366,580. It is anticipated that the City will be at 84.95% of its Gann Limit at June 30, 2016. Attachments 1. Resolution No. 15-096 2. Resolution No. 15-097 is/f nancel budget20161 City Council staff jreports/City budget adoption 2015-l G.dac P77 RESOLUTION NO. 15-096 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ADOPTING THE CITY'S FISCAL YEAR 2015/16 BUDGET WHEREAS, the Rancho Cucamonga City Council held a workshop to review the appropriation requests for Fiscal Year 2015/16 on June 4, 2015, and; WHEREAS, the Rancho Cucamonga City Council held a public meeting on the General City Budget, and; WHEREAS, this public meeting was noticed in accordance with applicable laws and held on June 4, 2015; NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Rancho Cucamonga, California does hereby resolve on this 18" day of June 2015, as follows: Section 1: Adoption of Fiscal Year 2015/16 Budget. The City of Rancho Cucamonga budget for Fiscal Year 2015/16, on file in the office of the Finance Director, is hereby adopted in the amount of $163,603,260. This budget total includes appropriations for both the general and other special purpose funds. Section 2: Transfers of Funds Between and/or Within Appropriations. The City Council of the City of Rancho Cucamonga may transfer funds between funds or activities set forth in the budget. The City Manager may transfers funds between appropriations within any fund as set forth in the budget and may transfer appropriations between activities within any cost center in the same fund. Section 3: Transfers of Funds Between Funds. Transfers of funds between funds as shown throughout the fund transfer sections of the budget shall be made as expenditures warrant such transfers. Section 4: Disbursements. The City Manager and the Finance Director, or the duly designated representative, are hereby empowered and authorized to disburse funds pursuant to appropriations provided for in the Fiscal Year 2015/16 Budget, and have the responsibility to establish procedures and to administratively implement and control the budget on all matters, except direct expenditures by Councilmembers which require Council approval. Section 5: Additional Appropriations. The City Council may amend this budget to add or delete appropriations. Section 6: Personnel. The City Manager is hereby empowered and authorized to develop and fill additional positions as deemed necessary to conduct City operations provided funding is available in the budget. P7$ PASSED, APPROVED, AND ADOPTED this 18th day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 18th day of June 2015. Executed this day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk P79 RESOLUTION NO. 15-097 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ESTABLISHING AN APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA STATE CONSTITUTION FOR FISCAL YEAR 2015/16 WHEREAS, Article X11113 of the State of California provides that the total annual appropriations subject to limitation of the State and of each local government shall not exceed the appropriations limit of such entity of government for the prior year adjusted for changes in the cost of living and population except as otherwise provided in said Article X11113, and; WHEREAS, pursuant to said Article X11113 of the Constitution of the State of California, the City Council of the City of Rancho Cucamonga deems it to be in the best interests of the City of Rancho Cucamonga to establish an appropriations limit for Fiscal Year 2015/16, and; WHEREAS, the Finance Director of the City of Rancho Cucamonga has determined that said appropriations limit for Fiscal Year 2015/16 be established in the amount of $72,234,448. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Rancho Cucamonga, California does hereby resolve that an appropriations limit for Fiscal Year 2015/16 pursuant to Article X11113 of the Constitution of the State of California be established in the amount of $72,234,448 and the same is hereby established. BE IT FURTHER RESOLVED that said appropriations limit herein established may be changed as deemed necessary by resolution of the City Council. PASSED, APPROVED, AND ADOPTED this 181" day of June, 2015. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk P80 I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at an adjourned meeting of said City Council held on the 181" day of June 2015. Executed this_day of June 2015, at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk Ofinancetbudget20161City Council staff reportslResolution-City Appropriations Limit 2015-16.doc