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HomeMy WebLinkAbout2015/10/07 - Agenda Packetcity of � k N C " (0) Ul,A1VlU1JCrA 10500 Civic Center Drive � Rancho Cucamonga, CA 91730 -3801 City Office: (909) 477 -2700 Anrmnee FIRE PROTECTION DISTRICT BOARD SUCCESSOR AGENCY PUBLIC FINANCING AUTHORITY CITY COUNCIL WEDNESDAY, OCTOBER 7, 2015 REGULAR MEETINGS 1St and 3rd Wednesdays � 7:00 P.M. ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room ................. 5:00 P.M. Call to Order Public Communications City Manager Announcements Conduct of Closed Session REGULAR MEETINGS Council Chambers .......................... 7:00 P.M. MEMBERS MAYOR MAYOR PRO TEM COUNCIL MEMBERS CITY MANAGER CITY ATTORNEY CITY CLERK CITY TREASURER L. Dennis Michael Sam Spagnolo William Alexander Lynne B. Kennedy Diane Williams John R. Gillison James L. Markman Janice C. Reynolds James C. Frost TO ADDRESS THE FIRE BOARD, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL The Fire Board, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk’s desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During “Public Communications,” your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The “Public Communications” period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business item s (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other “Public Communications” which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an “Advertised Public Hearing” or on an “Administrative Hearing” Item(s), your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City’s Public Library(-ies) and on the City’s website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on-demand" from their computers. The added feature of "Streaming Video On Demand" is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem) or Low-bandwidth (Dial-up) Internet service. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Successor Agency, Public Financing Authority and City Council. Copies of the agendas and minutes can be found @ www.cityofrc.us Please turn off all cellular phones and pagers while the meeting is in session. INFORMATION FOR THE PUBLIC If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 7, 2015 1 A1. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT AND HOUSING SUCCESSOR AGENCY B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D. CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) E. CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM E1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GC §54956.8 REGARDING REAL PROPERTY LOCATED ON THE SOUTH SIDE OF TOWN CENTER DR, EAST OF HAVEN AND WEST OF TERRA VISTA PARKWAY WEST, IDENTIFIED AS PARCEL NUMBER 1077-422-58. NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND MIKE COSTELLO, FIRE CHIEF ON BEHALF OF THE DISTRICT AND BOB MARTIN ON BEHALF OF WESTERN LAND PROPERTIES. UNDER NEGOTIATION: PRICE AND TERMS. – FIRE E2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH WEST CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD (APN’S 1089-031-15, 1089-031-16, 1089-031-35); NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER AND GARY BAUER, LEWIS GROUP OF COMPANIES; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. A. 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 7, 2015 2 G. REGULAR MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of the 2015 National Procurement Institute Achievement of Excellence in Procurement (AEP) Award. H2. Announcement of Annual Fire Department Open House. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board, Successor Agency and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board , Successor Agency or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 7, 2015 3 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non -controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR – FIRE PROTECTION DISTRICT J1. Consideration to approve Minutes of: September 16, 2015 (Regular Meeting) J2. Consideration to approve Check Register dated September 9, 2015 through September 29, 2015 for the total of $201,608.09. K. CONSENT CALENDAR – SUCCESSOR AGENCY K1. Consideration to approve Minutes of: September 16, 2015 (Regular Meeting) L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY L1. Consideration to approve Minutes of: September 16, 2015 (Regular Meeting) M. CONSENT CALENDAR – CITY COUNCIL M1. Consideration to approve Minutes of: September 16, 2015 (Special Meeting Development Code Amendment) and September 16, 2015 (Regular Meeting). M2. Consideration to approve Check Register dated September 9, 2015 through September 29, 2015 and payroll ending September 29, 2015 for the total of $4,501,343.33. M3. Consideration of a request to waive up to $900 in fees and authorize staff to prepare a Partnership Agreement with Rancho Cucamonga Rotary Club for the 2016 Grape Stomp Triathlon. M4. Consideration to accept the CNG Fuel Station Expansion Project, Contract No. 14-121 as Complete; release the Faithful Performance Bond; accept a Maintenance Bond; authorize the release the Labor and Materials Bond; approve a Resolution authorizing the Public Works Services Director to File a Notice of Completion, release the Retention 35 days after acceptance and approve the final Contract Amount of $565,460.15. RESOLUTION NO. 15-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CNG FUEL STATION EXPANSION PROJECT CONTRACT, NO. 14-121 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK --- 1 --- --- --- 1 14 18 20 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 7, 2015 4 M5. Consideration to accept the bids received, award and authorize the execution of a contract in the amount of $84,524.36 for the “Public Safety IAQ HVAC Project” to the lowest responsive bidder, Clear Coast Construction of Ontario, authorize the expenditure of a contingency in the amount of $8,475.64 and appropriate $93,000 from Fund 017 (Law Enforcement Reserve) into account 1017701-5650/1893017-0. M6. Consideration to accept the LMD-5 Fence Replacement Project, Contract No. 15-070 as Complete; release the Faithful Performance Bond; accept a Maintenance Bond; authorize the release the Labor and Materials Bond; approve a Resolution authorizing the Public Works Services Director to file a Notice of Completion; release the Retention 35 days after acceptance and approve the final Contract Amount of $25,235. RESOLUTION NO. 15-181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE LMD-5 FENCE REPLACEMENT PROJECT, CONTRACT NO. 15-070 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M7. Consideration to release Maintenance Guarantee Bond No. 0628858M in the amount of $31,437.35, for the FY 12/13 through FY 14/15 ADA Ramps at Various Locations proje ct, Contract No. 14-091. M8. Consideration to release Maintenance Guarantee Bond No. 1001000136 in the amount of $14,260.00, for the Hermosa Avenue Pavement Rehabilitation from Main Street to Arrow Route, Contract No. 14-157. M9. Consideration of approval to release of Faithful Performance Cash Deposit retained in lieu of Maintenance Guarantee Bond for DRC2013-00427, located at 5912 Vineyard Avenue, submitted by Pruitt Construction. M10. Consideration of approval to accept Improvements, release the Faithful Performance Bond, and file a Notice of Completion for the removal of Interim Basin Appurtenances for Tract 14139, located at the south west corner of Etiwanda Avenue and Golden Prairie Drive, submitted by Centex Homes. RESOLUTION NO. 15-182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 14139 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M11. Consideration of approval of a reimbursement in the amount of $229,004.45 to the County of San Bernardino Flood Control District that will serve to transfer the Regional Mainline Drainage Fees collected by the City of Rancho Cucamonga, as provided for in Agreement No. CO-02-139 to meet the City’s funding obligation for the Etiwanda/San Sevaine Creek Improvement Project, and approval of an appropriation of $229,004.45 to Account No. 1114303-5650/1358114-0 from the Drainage - Etiwanda/San Sevaine (Fund 114) fund balance. 21 24 26 27 29 31 33 35 36 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 7, 2015 5 M12. Consideration of approval of Resolution No. 15-183 expressing the City Council’s Support of Measure A, the West-Side Neighborhood Parks and Street Lighting Measure, to be on the November 3, 2015 Election Ballot. RESOLUTION NO. 15-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, IN SUPPORT OF MEASURE A ESTABLISHING THE WEST-SIDE NEIGHBORHOOD PARKS AND STREET LIGHTING FACILITIES DISTRICT TO BE ON THE NOVEMBER 3, 2015 ELECTION BALLOT M13. Consideration to approve a Stipulation for Entry of Judgment in Condemnation with Christiana Trust, a Division of Wilmington Savings Fund Society, FSB, not in its individual capacity but as a trustee of ARLP Trust 3 for the acquisition of right of way located at 7231 Acorn Place in the City of Rancho Cucamonga (APN 0227-693-53) needed for the I-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. M14. Consideration of approval of a Communications Facility Lease Agreement between Los Angeles SMSA Limited Partnership, dba Verizon W ireless, and City of Rancho Cucamonga for the purpose of installing a wire less communication facility at Day Creek Park located at 12350 Banyan Street. M15. Consideration to authorize the purchase of Office Furniture and Fixtures from G&M Business Interiors, in the amount of $133,420.00 for the Police Department Detective Division to be funded by the State Asset Seizure Fund 195. N. CITY MANAGER’S STAFF REPORTS FIRE DISTRICT The following items have no legal publication or posting requirements. N1. Consideration to approve to enter into the Local Responsibility Area Wildland Protection Agreement with the California Department of Forestry and Fire Protection and approval of the Resolution No. FD 15-023. RESOLUTION NO. FD15-023 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING RESOLUTION FD 15-023 AUTHORIZING THE DISTRICT TO ENTER INTO THE LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION N2. Consideration to approve to enter into the Agreement for Temporary Transfer of Vehicular Equipment – Type III Engine with State of California Office of Emergency Services and approval of Resolution No. FD. 15-024. 38 40 42 58 88 89 91 94 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 7, 2015 6 RESOLUTION NO. FD15-024 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, APPROVING RESOLUTION FD 15-024 AUTHORIZING THE DISTRICT TO ENTER INTO THE AGREEMENT FOR TEMPORARY TRANSFER OF VEHICULAR EQUIPMENT – TYPE III ENGINE WITH THE STATE OF CALIFORNIA OFFICE OF EMERGENCY SERVICES O. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. O1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) O2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Q. ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on October 1, 2015, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City’s website. _______________________________ Linda A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga 97 184 --- --- 192 194 209 * D R A F T * August 19, 2015 | Special Meeting Minutes of the City of Rancho Cucamonga City Council | Page 1 of 2 September 16, 2015 CITY OF RANCHO CUCAMONGA CITY COUNCIL SPECIAL MEETING MINUTES A. CALL TO ORDER A special meeting of the City of Rancho Cucamonga City Council was held on Wednesday, September 16, 2015, in the Tri-Communities Conference Room at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor Pro Tem Spagnolo the meeting to order at 3:30 p.m. Council Member Kennedy led the Pledge of Allegiance. Present were Council Members: Bill Alexander, Diane Williams, Lynne Kennedy, and Mayor Pro Tem Sam Spagnolo; Mayor L. Dennis Michael was absent. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Candyce Burnett, Planning Director; Tom Grahn, Associate Planner, Mike Smith, Associate Planner, Dominick Perez, Assistant Planner and Mayuko Nakajima, Assistant Planner and Linda Troyan, City Clerk Services Director. B. PUBLIC COMMUNICATIONS Although not on the agenda, Brandon Brook spoke in opposition to proposed closure and plans for Empire Lakes. C. ITEM(S) OF BUSINESS C1. CITY COUNCIL STUDY SESSION FOR DEVELOPMENT CODE AMENDMENT DRC2015- 00421 - CITY OF RANCHO CUCAMONGA – A workshop to discuss a supplement to Development Code Update DRC2010-00571 amending Title 17 (Development Code) of the Rancho Cucamonga Municipal Code to provide development standards for the Mixed Use Development District, development and land use standards for the industrial districts, and to clarify definitions, administrative procedures, and correct prior errors and omissions. Related Files: CEQA Review CEQA2015-00018. John Gillison, City Manager, introduced the item. Candyce Burnett, Planning Director; Tom Grahn, Associate Planner, Mike Smith, Associate Planner, Dominick Perez, Assistant Planner and Mayuko Nakajima, Assistant Planner, via power point presentation, gave the background, potential locations, examples, and benefits of mixed use developments. Staff reported the Planning Commission supported the concept and responded to questions of Council. City Council received and filed report. Proposed development standards for Mixed Use/Transit-Oriented Development will be presented to Council at a public hearing on October 7, 2015 for consideration of adoption. * D R A F T * August 19, 2015 | Special Meeting Minutes of the City of Rancho Cucamonga City Council | Page 2 of 2 D. ADJOURNMENT The meeting adjourned at 4:37 p.m. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: * * * * * * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 7 September 16, 2015 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES A. CALL TO ORDER The City of Rancho Cucamonga City Council held a closed session on Wednesday, September 16, 2015 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor Pro Tem Spagnolo. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, and Mayor Pro Tem Sam Spagnolo. Mayor L. Dennis Michael, absent. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Economic and Community Development; and Nettie Nielsen, Community Services Director. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: E1. PROPERTY NEGOTIATIONS WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: REAL PROPERTY OWNED BY DOU FAMILY TRUST, AND THE PAUL HSU AND SHIRLEY HSU LIVING TRUST, IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 226- 401-01 AND 226-421-07 (“DOU PROPERTY”). NEGOTIATING PARTIES, MARK A. STEUER, DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH PROPERTY OWNER, DOU FAMILY TRUST AND THE PAUL HSU AND SHIRLEY HSU LIVING TRUST OR THEIR DESIGNEE. – CITY E2. PROPERTY NEGOTIATIONS WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: REAL PROPERTY OWNED BY JAMES RAYMOND CLARK, TRUSTEE, IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBERS 226-061-16 AND 226-061-62 (“CLARK I PROPERTY”). NEGOTIATING PARTIES, MARK A. STEUER, DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH PROPERTY OWNER, JAMES RAYMOND CLARK, TRUSTEE, OR THEIR DESIGNEE. – CITY E3. PROPERTY NEGOTIATIONS WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 REGARDING THE FOLLOWING REAL PROPERTY: REAL PROPERTY OWNED BY JAMES W. CLARK, TRUSTEE, IDENTIFIED AS SAN BERNARDINO COUNTY TAX ASSESSOR’S PARCEL NUMBER 226-061-07 (“CLARK II PROPERTY”). NEGOTIATING PARTIES, MARK A. STEUER, DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER, REGARDING INSTRUCTIONS TO NEGOTIATORS CONCERNING PRICE. NEGOTIATING PARTIES MAY NEGOTIATE WITH PROPERTY OWNER, JAMES W. CLARK, TRUSTEE, OR THEIR DESIGNEE. – CITY * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 7 E4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE SOUTHWEST CORNER OF VICTORIA PARK LANE AND BASE LINE ROAD, AT 12467 BASE LINE ROAD, IDENTIFIED AS APN’S 1090-331-03 & 04, 1089-581-04; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA AND JOSEPH FILIPPI WINERY, REGARDING TERMS OF AGREEMENT. – SUCCESSOR AGENCY E5. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A), STATE OF CALIFORNIA ET AL. EX REL. ONTHEGO (ON THE GO) WIRELESS, LLC V. CELLCO PARTNERSHIP ET AT., CASE NO. 34-2012-00127517, SACRAMENTO COUNTY SUPERIOR COURT. – CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. D. CITY MANAGER ANNOUNCEMENTS No discussion or action was taken. F. RECESS The closed session recessed at 5:51 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS The regular meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Public Financing Authority and the City of Rancho Cucamonga City Council reconvened in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor Pro Tem Spagnolo. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, and Mayor Pro Tem Sam Spagnolo. Mayor L. Dennis Michael, absent. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; James L. Markman, City Attorney; Linda A. Troyan, City Clerk Services Director and Adrian Garcia, Assistant City Clerk. Council Member Williams led the Pledge of Allegiance. Mayor Pro Tem Spagnolo announced Mayor Michael was excused from today’s meeting as he is out of town on official City business. Earlier today, Mayor Michael was a guest speaker at a White House event hosted by First Lady Michelle Obama and representatives from the National League of Cities honoring the achievements made by local elected officials participating in the Let’s Move! Cities, Towns and Counties initiative. * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 7 H. ANNOUNCEMENTS/PRESENTATIONS H1. Recognition of the 2015 Los Angeles County Fair Rancho Cucamonga Community Heroes Victoria Jones and Matthew Hawker, Jr. Mayor Pro Tem Spagnolo presented Proclamations of Recognition to this year’s Los Angeles County Fair Rancho Cucamonga Community Heroes Victoria Jones and Matthew Hawker, Jr. Victoria Jones was selected as the Rancho Cucamonga Community Hero for her strong support of Healthy Services for the City including outdoor activities. Matthew Hawker, Jr., was selected for his bravery in saving the life of a five year old boy from a burning home. H2. Measure A Information Update. Lori Sassoon, Deputy City Manager/Administrative Services, gave an update on Measure A - a West-Side Parks & Street Lighting Community Facilities District No. 1 measure on the November 3, 2015 ballot. H3. Announcing the first Police Open House and Crime Prevention Rally. Rancho Cucamonga Police Lieutenant Frank Montanez invited everyone to attend the Police Department’s Crime Prevention Rally and Open House on Saturday, November 7, 2015, 8 am – 5 pm. I. PUBLIC COMMUNICATIONS L1. Lee McDougal, along with other representatives from Chaffey College, invited everyone to Chaffey College’s 16th Annual Report to the Community on October 13, 2015 from 11:30 am to 1:30 pm at the DoubleTree Hotel in Ontario. L2. Janet Walton offered a prayer. L3. John Lyons announced Sacred Heart Catholic Church’s Annual Parish Festival will be held on September 25, 26, and 27 and encouraged people to join him in supporting Measure A. CONSENT CALENDARS: J. CONSENT CALENDAR – FIRE PROTECTION DISTRICT J1. Consideration to approve Minutes of: September 2, 2015 (Regular Meeting) J2. Consideration to approve Check Register dated August 26, 2015 through September 8, 2015 for the total of $151,235.84. J3. Consideration to receive and file current Investment Schedule as of July 31, 2015. J4. Consideration to receive and file current Investment Schedule as of August 31, 2015. J5. Approve renewal of Partnership Agreement between Cucamonga Foothills Preservation Alliance and the Rancho Cucamonga Fire Protection District. MOTION: Moved by Board Member Alexander, seconded by Board Member Williams, to approve the Staff Recommendations in the Staff Reports for Consent Calendar Items J1. through J5. Motion carried 4-0-1 with President Michael absent. * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 7 K. CONSENT CALENDAR – SUCCESSOR AGENCY K1. Consideration to approve Minutes of: September 2, 2015 (Regular Meeting) MOTION: Moved by Council Member Williams, seconded by Council Member Kennedy, to approve the Minutes of September 2, 2015. Motion carried 4-0-1 with Mayor Michael absent. L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY L1. Consideration to approve Minutes of: September 2, 2015 (Regular Meeting) MOTION: Moved by Authority Member Kennedy, seconded by Authority Alexander, to approve the Minutes of September 2, 2015. Motion carried 4-0-1 with Chairman Michael absent. M. CONSENT CALENDAR – CITY COUNCIL M1. Consideration to approve Minutes of: September 2, 2015 (Special Meeting Team Presentations) and September 2, 2015 (Regular Meeting). M2. Consideration to approve Check Register dated August 26, 2015 through September 8, 2015 and payroll ending September 8, 2015 for the total of $4,862,264.72. M3. Consideration to receive and file current Investment Schedule as of July 31, 2015. M4. Consideration to receive and file current Investment Schedule as of August 31, 2015. M5. Consideration of a Resolution of the City Council of the City of Rancho Cucamonga, California, adopting the Measure “I” Five Year Capital Project Needs Analysis for Fiscal Years 2016/2017 through 2020/2021. RESOLUTION NO. 15-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE “I” FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2016/2017 THROUGH 2020/2021 M6. Consideration of approval to release retained Faithful Performance Bond in-lieu of Maintenance Guarantee Bond for Tract 16651 located on the north side of Foothill Boulevard, west of Cucamonga Channel, submitted by D.R. Horton Los Angles Holding Company, Inc. M7. Consideration of approval of Improvement Agreement Extension for Tract 18870, located on the north side of Arrow Route, east of Etiwanda Avenue, submitted by Lennar Homes of California, Inc. RESOLUTION NO. 15-173 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 18870 M8. Consideration of approval of Final Map, Improvement Agreements, Improvement Securities, Monumentation Cash Deposit and ordering the annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District Nos. 1 and 2 for Tract Map 18912, located between Ramona and Archibald Avenues, at the north side of the Pacific Electric Inland Empire Trail, submitted by D.R. Horton Los Angeles Holding Company, Inc. * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 7 RESOLUTION NO. 15-174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING FINAL MAP, IMPROVEMENT AGREEMENTS, IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT FOR TRACT 18912 RESOLUTION NO. 15-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR TRACT 18912 RESOLUTION NO. 15-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR TRACT 18912 RESOLUTION NO. 15-177 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR TRACT 18912 M9. Consideration to approve an Improvement Agreement, Improvement Security and Release of Lien for Temporary Drainage Detention Facilities for DRC2015-00111, located on the southwest corner of Etiwanda Avenue and Golden Prairie Drive, submitted by Pulte Homes. RESOLUTION NO. 15-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR DRC2015-00111 RESOLUTION NO. 15-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, RELEASING LOTS 1 THROUGH 5 OF TRACT 14139 FROM A TEMPORARY DRAINAGE DETENTION FACILITIES OVERLAY M10. Consideration to approve Contract Change Order No. 1 in the amount of $194,788.05 for additional Improvements for the Haven Avenue Electric Distribution Line Extension Project (CO#15-055) to GA Technical from Account No. 1705303-5650/1918705-0, and authorize the City Engineer to sign Contract Change Order No. 1. M11. Consideration to authorize Mayor to sign letter supporting the California Desert Conservation and Recreation Act of 2015 and Senator Feinstein’s Request for National Monument Designations. M12. Consideration of approval for a contract with Clearwater Graphics, Inc., of Rancho Cucamonga to perform printing and mailing of the Rancho Reporter and Grapevine publications in accordance with request for Bid No. 15/16-002, funded from Account Numbers 1001001-5300 and 1001401-5300/5230000-1890, in accordance with the approved budget. * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 7 MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to approve the Staff Recommendations in the Staff Reports for Consent Calendar Items M1. through M12. Motion carried 4-0-1 with Mayor Michael absent. N. CONSENT ORDINANCES N1. Environmental Assessment and Development Code Amendment DRC2015-00610 City of Rancho Cucamonga - A supplement to Development Code Update DRC2010-00571 amending Title 17 (Development Code) of the Rancho Cucamonga Municipal Code to modify landscaping standards and to clarify definitions, administrative procedures and correct prior errors and omissions as well as a proposed addendum to the General Plan Final Program Environmental Impact Report (FPEIR). ORDINANCE NO. 879 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE UPDATE DRC2015-00610, A SUPPLEMENTAL UPDATE TO THE DEVELOPMENT CODE TO MODIFY LANDSCAPING STANDARDS, AND CORRECT PRIOR ERRORS AND MAKE FINDINGS IN SUPPORT THEREOF Linda Troyan , City Clerk Services Director, read the title of Ordinances 879. MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to adopt Ordinance No. 879. Motion carried 5-0. O. CITY MANAGER’S STAFF REPORTS CITY COUNCIL O1. Update on the Electronic Development Review (EDR) process. (Oral) John Gillison, City Manager, introduced Trang Huynh, Building & Safety Services Director; Moises Eskenazi, Senior Plans Examiner, Building & Safety Services Department and Sid Siphomsay, Information Analyst, Department of Innovation & Technology, who gave a presentation on the City’s recently implemented Electronic Development Review (EDR) process. City Council received and filed the informational presentation. O2. Update on the City’s Water Reduction Measures; consideration to approve an appropriation in the amount of $246,080 from Funds 131 (LMD 2-$163,770) and 134 (LMD 4R-$82,310) into 1131303-5300 (LMD 2 Contract Services) and 1134303-5300 (LMD 4R Contract Services) as part of the turf removal rebate program; and approval to increase the contract amounts for Mariposa Landscapes, Inc. ($127,010), Valley Crest Landscape ($36,760), and Landcare (formerly known as TruGreen Landcare $82,310) to perform the turf renovations. Bill Wittkopf, Public Works Services Director, gave a report on actions taken by the City in response to water conservation mandates and requested approval of funding in Landscape Maintenance Districts 2 and 4R to perform turf renovations. He responded to questions of Council. MOTION: Moved by Council Member Alexander, seconded by Council Member Williams, to receive and file the update report on the City’s Water Reduction Measures and approve appropriations per Staff’s Recommendations as outlined in the Staff Report. Motion carried 4-0-1 with Mayor Michael absent. * D R A F T * September 16, 2015 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 7 P. COUNCIL BUSINESS P1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) P2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Williams spoke about a LAFCO meeting she attended earlier that day. Q. IDENTIFICATION OF ITEMS FOR NEXT MEETING There were none. R. ADJOURNMENT The meeting was adjourned at 8:21 p.m. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: * * * * * P1 P2 P3 P4 P5 P6 P7 P8 P9 P1 0 P1 1 P1 2 P1 3 STAFF REPORT COMMUNITY SERVICES DEPARThIENT Date: To: October 7, 2015 Mayor and Members of the City Council John R. Gillison, City Manager RANCHO CucAMONGA From: Nettie Nielsen, Community Services Director By: Daniel Schneider, Community Services Superintendent W Subject: CONSIDERATION OF A REQUEST TO WAIVE UP TO $900 IN FEES AND AUTHORIZE STAFF TO PREPARE A PARTNERSHIP AGREEMENT WITH THE RANCHO CUCAMONGA ROTARY CLUB FOR THE 2016 GRAPE STOMP TRIATHLON RECOMMENDATION: It is recommended that the City Council authorize staff to prepare a partnership agreement with the Rancho Cucamonga Rotary Club for the 2016 Grape Stomp Triathlon, not to exceed $900. The partnership includes waiving of permit fees, postage costs for mailing 1100 residents street closure information and marketing support for the Triathlon event to be held Sunday, March 20, 2016. BACKGROUND/ANALYSIS: The City has received a written request from the Rotary Club to partner with the City of Rancho Cucamonga for the 2016 Grape Stomp Triathlon. The event is being held as a fundraiser for the Rotary Club with the event's proceeds benefiting many of the Rotary's Community Giving Programs. THE PARTNERSHIP WITH THE ROTARY CLUB WOULD INCLUDE THE FOLLOWING: Partnership Considerations based on estimated City-related fees: •Waiver from City of Rancho Cucamonga for $361 for required fees for road closure and temporary use permits. •$539 in postage costs for the mailing on 1100 letters to residents per the Planning Department paid by the City of Rancho Cucamonga. •Ad in the 2016 Winter and Spring issues of the Grapevine magazine (size to be determined, estimated at% page depending upon space available). •Ability to place a posting on the electronic billboard at Foothill and Archibald. Cost for artwork and formatting to be borne by Rotary Club. •Posting of the Triathlon Event on RCPark.com and the City's event calendar. P14 P1 5 P1 6 P1 7 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, St reets, Storm Drains and Fleet Superintendent Kenneth Fung, Assistant Engineer Subject: CONSIDERATION TO ACCEPT THE CNG FUEL STATION EXPANSION PROJECT, CONTRACT NO. 14-121 AS COMPLETE, RELEASE THE FAITHFUL PERFORMANCE BOND; ACCEPT A MAINTENACE BOND; AUTHORIZE THE RELEASE OF THE LABOR AND MATERIALS BOND; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION, RELEASE THE RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT AMOUNT OF $565,460.15 RECOMMENDATION It is recommended that the City Council accept the CNG Fuel Station Expansion Project, Contract No. 14-121 as complete, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $399,949.00 six months after the recordation of said notice if no claims have been received, authorize the release of the retention in the amount of $28,273.01, 35 days after acceptance; and approve the final contract amount of $565,460.15 BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The CNG Fuel Station Expansion Project scope of work consisted of the installation of a new CNG compressor, a fuel management system and related work. Previously, other public agencies had expressed an interest in purchasing Compressed Natural Gas (CNG) via the CNG fast fill dispenser for their CNG powered vehicles. The new fuel management system would permit other public agencies to purchase CNG from the City. Pertinent information of the project is as follows: >-Budgeted Amount: >-Account Numbers: $460,510 1105208-5650/1873105-0 1712001-5650/1873712-0 >-Engineer's Estimate: $400,000 >-City Council Approval to Advertise: February 19, 2014 >-Publish dates for local paper: February 25, 2014 March 4, 2014 P18 P19 P20 STAFF REPORT PUBIC WORKS SERVICES DEPARTMENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Kenneth Fung, Assistant Engineer RANCHO CucAMONGA Subject: CONSIDERATION TO ACCEPT THE BIDS RECEIVED, AWARD AND AUTHORIZE THE EXECUTION OF A CONTRACT IN THE AMOUNT OF $84,524.36 FOR THE "PUBLIC SAFETY IAQ HVAC PROJECT" TO THE LOWEST RESPONSIVE BIDDER, CLEAR COAST CONSTRUCTION OF ONTARIO, AUTHORIZE THE EXPENDITURE OF A CONTINGENCY IN THE AMOUNT OF $8,475.64 AND APPROPRIATE $93,000 FROM FUND 017 (LAW ENFORCEMENT RESERVE) INTO ACCOUNT 1017701-5650/1893017- 0 RECOMMENDATION It is recommended that the City Council accept the bids received, award and authorize the execution of a contract for the amount of $84,524.36 for the "Public Safety IAQ HVAC Project" to the lowest responsive bidder, Clear Coast Construction of Ontario, authorize the expenditure of a contingency in the amount of $8,475.64 and appropriate $93,000 from Fund 017 (Law Enforcement Reserve) into account 1017701-5650/1893017-0. BACKGROUND/ANALYSIS The City Council approved the plans and specifications and authorized the City Clerk to advertise the "Notice Inviting Bids" for the "Public Safety IAQ HVAC Project" during its August 5, 2015 meeting. This project's scope of work will modify the Public Safety building's existing HVAC outside air system to eliminate air quality issues. The project scope of work also includes the cleaning of the existing air ducts. Four (4) bids for this project were opened at 2:00 p.m. on Tuesday, September 1, 2015 (see attached Summary Bids received). The low bidder was Clear Coast Construction of Ontario. Another bidder requested the name and percentage of work to be performed by subcontractor(s) in the low bid. The Clear Coast Construction bid listed one subcontractor, an air duct cleaning company called Airtek, whose work came out to approximately 59.5% of Clear Coast Construction's total bid amount. This raised concerns because page 1-1 of the project bid documents stated that "the Contractor shall perform with his own organization and with workmen under his immediate supervision, work of value not less than 50% of the total value of all work embraced in the contract". However, page P-1 also states that "Specialty Items" performed by a subcontractor are exempt from the 50% requirement. As a result, the cost of subcontractor performed "Specialty Item" work is to be deducted from the "total value of all work embraced in the contract" before calculating the 50% work to be performed by contractor requirement. There was an ambiguity in the bid documents in that the air duct cleaning work (Division 23 of the bid) was not stated as a "Specialty Item". The City Attorney was consulted on this issue. After reviewing the issue, the City Attorney noted that since all four (4) bids received listed an air duct cleaning P21 P22 P23 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Superintendent Kenneth Fung, Assistant Engineer Subject: CONSIDERATION TO ACCEPT THE LMD-5 FENCE REPLACEMENT PROJECT, CONTRACT NO. 15-070 AS COMPLETE; RELEASE THE FAITHFUL PERFORMANCE BOND; ACCEPT A MAINTENACE BOND; AUTHORIZE THE RELEASE OF THE LABOR AND MATERIALS BOND; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION; RELEASE THE RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT AMOUNT OF $25,235. RECOMMENDATION It is recommended that the City Council accept the LMD-5 Fence Replacement Project, Contract No. 15-070, as complete, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $25,280.80 six months after the recordation of said notice if no claims have been received, authorize the release of the retention in the amount of $1,261. 75, 35 days after acceptance; and approve the final contract amount of $25,235. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The LMD-5 Fence Replacement Project scope of work consisted of the removal of the existing 30 year old fence surrounding the playground located at the corner of Andover Place and Bedford Drive in LMD-5. A new fence and gate meeting current safety and ADA access standards was installed as a replacement. A concrete curb was also installed along the base of the fencing to reduce the potential for future corrosion of the fence posts. Pertinent information of the project is as follows: >'" Budgeted Amount: $35,650 >'" Account Number(s): 1135303-5607 >'" Engineer's Estimate: $32,000 >'" City Council Approval to Advertise: January 21, 2015 >'" Publish dates for local paper: January 27, 2015 February 3, 2015 >'" Bid Opening: February 24, 2015 >'" Contract Award Date: April 1, 2015 P24 P25 P26 P2 7 P2 8 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer/¥" Shelley Hayes, Assistant Engineer oft Subject: CONSIDERATION TO RELEASE MAINTENANCE GUARANTEE BOND NO. 1001000136 IN THE AMOUNT OF $14,260.00, FOR THE HERMOSA AVENUE PAVEMENT REHABILITATION FROM MAIN STREET TO ARROW ROUTE, CONTRACT NO. 14-157 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release Maintenance Guarantee Bond No. 1001000136 in the amount of $14,260.00, for the Hermosa Avenue Pavement Rehabilitation from Main Street to Arrow Route, Contract No. 14-157. BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: KAO Paving Co. dba KAO Engineering 32147 Dunlap Blvd., Suite K Yucaipa, CA 92399 Respectfully submitted, Director of Engineering Services/City Engineer MAS/RMD/SH:ls P29 P3 0 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: CONSIDERATION OF APPROVAL TO RELEASE OF FAITHFUL PERFOMANCE CASH DEPOSIT RETAINED IN LIEU OF MAINTENANCE GUARANTEE BOND FOR DRC2013-00427, LOCATED AT 5912 VINEYARD AVENUE, SUBMITTED BY PRUITT CONSTRUCTION RECOMMENDATION It is recommended that City Council authorize the City Clerk to release the Faithful Performance Cash Deposit retained in lieu of Maintenance Guarantee Bond, for DRC2013-00427, located at 5912 Vineyard Avenue, submitted by Pruitt Construction BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the street improvements remain free from defects in materials and workmanship. DEVELOPER Release: Pruitt Construction 163 Enterprise Way Upland, CA 91786 Faithful Performance Cash Deposit (in lieu of Maintenance) Re�� Mark A. Steuer Director of Engineering Services/City Engineer MAS:CC/rlf Attachment #CR189181 $390.00 P31 P3 2 STAFF REPORT ENGINEERING SERVICES DEPARTiv!ENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: CONSIDERATION OF APPROVAL TO ACCEPT IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE BOND, AND FILE A NOTICE OF COMPLETION FOR THE REMOVAL OF INTERIM BASIN APPURTENANCES FOR TRACT 14139, LOCATED AT THE SOUTH WEST CORNER OF ETIWANDA AVENUE AND GOLDEN PRAIRIE DRIVE, SUBMITIED BY CENTEX HOMES RECOMMENDATION The required improvements for Tract 14139 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion. BACKGROUND/ANALYSIS As a condition of approval of completion of Tract 14139, located at the south west corner of Etiwanda Avenue and Golden Prairie Drive, the applicant was required remove the interim basin and appurtenances. All public improvements required of this development have been completed to the standards of the City. The basin removal was completed over two years ago and since then, no items were found to be defective; a maintenance bond or cash deposit will not be required. Developer: Centex Homes 27101 Puerta Real, Suite 300 Mission Viejo, CA 92691 Release: Faithful Performance Bond Respectfully submitted, M�� #0404719 (Bond No.) Director of Engineering Services/City Engineer MAS:CC/rlf Attachment $17,600.00 P33 P3 4 P3 5 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Theresa M. Gates, Management Aide Subject: CONSIDERATION OF APPROVAL OF A REIMBURSEMENT IN THE AMOUNT OF $229,004.45 TO THE COUNTY OF SAN BERNARDINO FLOOD CONTROL DISTRICT THAT WILL SERVE TO TRANSFER THE REGIONAL MAINLINE DRAINAGE FEES COLLECTED BY THE CITY OF RANCHO CUCAMONGA, AS PROVIDED FOR IN AGREEMENT NO. C0-02-139 TO MEET THE CITY'S FUNDING OBLIGATION FOR THE ETIWANDNSAN SEVAINE CREEK IMPROVEMENT PROJECT, AND APPROVAL OF AN APPROPRIATION OF $229,004.45 TO ACCOUNT NO. 111430 3-5650/1358114-0 FROM THE DRAINAGE -ETIWANDNSAN SEVAINE (FUND 114) FUND BALANCE RECOMMENDATION It is recommended that Council approve a reimbursement in the amount of $229,004.45 to the County of San Bernardino Flood Control District that will serve to transfer the Regional Mainline Drainage Fees, collected by the City of Rancho Cucamonga, as provided for in Agreement No. C0-02-139 to meet the City's funding obligation for the Etiwanda/San Sevaine Creek Improvement Project, and approve the corresponding appropriation of $229,004.45 to Account No. 1114303-5650/1358114-0 from the Drainage Etiwanda/San Sevaine (Fund 114) fund balance. BACKGROUND/ANALYSIS The City of Rancho Cucamonga adopted the Etiwanda/San Sevaine Area Master Plan of Drainage Report on February 2, 1989, and thereafter on August 16, 1989, adopted a resolution establishing a drainage fee over the same Master Plan Drainage Area. The purpose of the fee was to fund regional flood control improvements of the Upper Etiwanda Creek and San Sevaine Creek systems to provide regional flood protection for the easterly portion of the City. The County of San Bernardino Flood Control District is the lead agency for the Etiwanda/San Sevaine Flood Control Project, of which the Upper Etiwanda Creek Improvement Project is a part. More than 50 years in the making, the Etiwanda/San Sevaine Flood Control Project was formally dedicated on April 9, 2009. Project construction began in 1996 and now complete, serves to protect more than 100,000 property owners in western San Bernardino County from floods, the type of which occur on average once in 100 years. The channel starts in the foothills north of Rancho Cucamonga and runs through Fontana and unincorporated areas of the county before reaching the Riverside County line. Funding for the project was provided by the Flood Control District's Zone 1, County of San Bernardino RDA, City of Rancho Cucamonga, City of Rancho Cucamonga RDA, City of Fontana and the City of Ontario. Without these agencies all working together to provide the financial backing, this project, with final construction costs topping $150 million, would not have been possible. P36 P3 7 STAFF REPORT CITY l'vL\NAGER'S OFFICE Date: October 7, 2015 To: Mayor and Members of the City Council John Gillison, City Manager From: Fabian Villenas, Principal Management Analyst Subject: Consideration of Approval of Resolution No. 15-183 Expressing the City Council's Support of Measure A, the West-Side Neighborhood Parks and Street Lighting Measure, To Be On the November 3, 2015 Election Ballot RECOMMENDATION It is recommended that the City Council consider adopting Resolution No. 15-183 expressing their support for Measure A, the West-Side Neighborhood Parks and Street Lighting Facilities District ballot measure, on the November 3, 2015 ballot. BACKGROUND Over the last 18 months, the City has engaged in an extensive effort of analysis and public information regarding the need to address funding issues in our West-side parks and street lighting districts. More than 3,500 residents were involved during this period through informational meetings, surveys, and presentations. Results from the third-party surveys indicate that west-side Rancho Cucamonga residents value safe, walkable neighborhoods with well-lit streets and clean, well maintained parks. Even with cost saving efforts over the last two years, existing funding is inadequate for what is needed to maintain west-side neighborhood parks and street lighting. On March 4, 2015, the City Council directed the formation of a new West-side Parks and Street Lighting Community Facilities District to fund neighborhood parks, street lights, and landscaping in that area. At its July 1, 2015 meeting following public testimony, the City Council approved the placement of the ballot measure on the November 3, 2015 election ballot. If approved by voters, this new District would completely dissolve certain existing West-side districts and replace them a single district with uniform rates. The existing LMD/SLD assessments would be eliminated, and a special tax would be levied annually against the private residential and non­ residential properties that are located within the boundaries. Rates in the new district would be $89 per single family unit; $44.50 per residential unit for seniors 65 years of age or older; and $712 per acre for non-residential parcels. Studies have shown that maintaining well-lit streets and parks helps deter crime such as car thefts and vandalism, and discourages behavior such as loitering, graffiti, and littering. If approved, the new district would maintain: •Clean, maintained parks •Safe playgrounds •Graffiti removal •Park lighting •Trash cleanup P38 P3 9 P4 0 P4 1 STAFF REPORT ENGINEERING SERVICES DEPARThfENT Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jason C. Welday, Traffic Engineer Subject: CONSIDERATION TO APPROVE A STIPULATION FOR ENTRY OF JUDGMENT IN CONDEMNATION WITH CHRISTIANA TRUST, A DIVISION OF WILMINGTON SAVINGS FUND SOCIETY, FSB, NOT IN ITS INDIVIDUAL CAPACITY BUT AS A TRUSTEE OF ARLP TRUST 3 FOR THE ACQUISITION OF RIGHT OF WAY LOCATED AT 7231 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA (APN 0227-693-53) NEEDED FOR THE 1-15 AT BASE LINE ROAD I BASELINE AVENUE INTERCHANGE IMPROVEMENTS PROJECT. RECOMMENDATION It is recommended that the City Council approve the attached Stipulation for Entry of Judgment in Condemnation with Christiana Trust, a Division of Wilmington Savings Fund Society, FSB, not in its individual capacity but as Trustee of ARLP Trust 3; and authorize the Mayor to sign the Stipulation. BACKGROUND/ANALYSIS On December 5, 2012, the City Council approved the appraisal prepared by Riggs and Riggs, Inc. for acquisition of right-of-way from the property located at 7231 Acom Place in the City of Rancho Cucamonga needed for the 1-15 at Base Line Road/Baseline Avenue Interchange Improvements Project. The project requires the acquisition of abutter's access rights from this property along the easterly property boundary. At that time, Council also authorized staff and the City Attorney's office to proceed with negotiations with Mr. Carlos A. Landino, the property owner, to acquire the needed right of way. Staff tendered an offer to Mr. Landino on January 23, 2013, by mail in the amount of $4,800, the estimated just compensation as outlined in the approved appraisal. On May 1, 2013, Council adopted Resolution No. 13-049, a resolution of necessity, in order to proceed with acquisition of the needed right-of-way by means of condemnation in eminent domain, if necessary. On September 4, 2013, the City Council approved an agreement with Mr. Landino to purchase the needed right-of-way for the sum of $15,000. This agreement required Mr. Landino to deliver the subject property rights, "free and clear of all recorded and unrecorded liens, encumbrances, assessments, easements, leases and taxes." Mr. Landi no was unable to deliver the subject property interests free and clear of a Deed of Trust in favor of Christiana Trust which encumbered the subject property. Therefore, a complaint seeking condemnation in eminent domain was filed in the Superior Court of San Bernardino on July 15, 2014, naming defendants Christiana Trust, Reconstruct Company, N.A., Western Progressive, LLC, and Midland Funding, LLC. With the exception of Christiana Trust, all parties to the complaint have either disclaimed interest in the subject property and any compensation resulting from the condemnation action or have received an entry of default judgment by the Clerk of the Court. The parties listed above have negotiated the attached Stipulation for Entry of Judgment in Condemnation. The final agreed purchase price is $15,000 plus statutory interest. P42 P4 3 P4 4 P4 5 P4 6 P4 7 P4 8 P4 9 P5 0 P5 1 P5 2 P5 3 P5 4 P5 5 P5 6 P5 7 STAFF REPORT ClIT J\1.-\NAGER'S OFFICE Date: October 7, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Fabian Villenas, Principal Management Analyst Subject: CONSIDERATION OF APPROVAL OF A COMMUNICATIONS FACILITY LEASE AGREEMENT BETWEEN LOS ANGELES SMSA LIMITED PARTNERSHIP, OBA VERIZON WIRELESS, AND CITY OF RANCHO CUCAMONGA FOR THE PURPOSE OF INSTALLING A WIRELESS COMMUNICATION FACILITY AT DAY CREEK PARK LOCATED AT 12350 BANYAN STREET RECOMMENDATION It is recommended that the City Council consider approving a Communications Facility Lease Agreement between Los Angeles SMSA Limited Partnership, OBA Verizon Wireless, and City of Rancho Cucamonga for the purpose of installing a wireless communication facility at Day Creek Park, 12350 Banyan Street. BACKGROUND/ANALYSIS Los Angeles SMSA Limited Partnership, OBA Verizon Wireless, (Verizon) seeks to enter into a communications facility lease agreement with the City in order to install a communication service facility at Day Creek Park at 12350 Banyan Street. City staff, in conjunction with the City Attorney's office, has been negotiating with Spectrum Services, who is negotiating on behalf of Verizon, to arrive at a lease agreement. The final agreement has been reviewed and approved by the City Attorney's Office. The improvement shall consist of replacing a 65-foot tall ball field light standard with an identical 65- foot light monopole at Day Creek Park. The antennas attached to the light standard will be a stealth design and will require final approval from the Planning Department. Light fixtures that match the existing fixtures will be mounted above the antenna shroud on the monopole to provide park illumination exactly as currently provided. The initial lease term shall be for ten (10) years, subject to four (4) five (5) year extensions, commencing upon the Effective Date, however, the obligation to pay rent shall not begin until Verizon commences construction of its facility, or ninety (90) days after the Effective Date, whichever is earlier. The initial rent will be $25,200.00 per year, paid in equal monthly installments of $2, 100 in advance, on or before the first day of each month during the term of the lease. Commencing with the second year, rent shall be increased each year by three (3) percent. With the Council's approval the Communications Facility Lease for Day Creek Park will be the City's 101h Communications Facility Lease for cellular equipment at various city parks and facilities. Those that are located at parks contribute their revenue from the rents to the respective Landscape P58 P5 9 P6 0 P6 1 P6 2 P6 3 P6 4 P6 5 P6 6 P6 7 P6 8 P6 9 P7 0 P7 1 P7 2 P7 3 P7 4 P7 5 P7 6 P7 7 P7 8 P7 9 P8 0 P8 1 P8 2 P8 3 P8 4 P8 5 P8 6 P8 7 _ST_i\F�F_RE�P_O_R_T�����--���- � ,?i R.-\NCHO CUC.-\�IONG.-\ POLICE DEP.-\RHIENT � ::!I Date: October 7, 2015 To: Mayor and Members of the City Council From: John R. Gillison, City Manager By: Danielle Boldt, Police Chief RAN�HO CucAMONGA Subject: AUTHORIZATION TO PURCHASE OFFICE FURNITURE AND FIXTURES FROM G & M BUSINESS INTERIORS, INC. IN THE AMOUNT OF $133,420.00 FOR THE POLICE DEPARTMENT DETECTIVE DIVISION TO BE FUNDED BY THE STATE ASSET SEIZURE FUND 195. RECOMMENDATION Staff requests that the City Council authorize the purchase of office furniture and fixtures from G&M Business Interiors, Inc. in the amount of $133,420.00 for office furniture and fixtures for the police department detective division to be funded by the State Asset Seizure Fund 195. BACKGROUND A majority of the police department detective division furniture and fixtures is over 20 years old and in disrepair. There are no replacement parts to repair or enhance the existing furniture and fixtures. Staff recommends Council approve the purchase of the police department detective division furniture and fixtures. The new furniture and fixtures will create improved employee work space, flexibility for future workspace and a positive working environment. FINANCIAL IMPACT Funding for the police department detective division furniture and fixtures was included in the FY 2015/16 Adopted Budget; however, staff will need to transfer the funding from object 5603 to object 5606 to more accurately reflect the nature of the purchase.:. Respectfully submitted, Danielle Boldt Chief of Police P88 P8 9 P9 0 P9 1 P9 2 P9 3 P9 4 P9 5 P9 6 P9 7 P9 8 CAL FIRE Wildland Support Contract Contract with CAL FIRE Provides for protection of 1,206.6 acres of very high hazard wildland within local responsibility area (LRA) in the incorporated area of the City RCFD Responsibility •Provide initial & extended attack force to assist with perimeter control •Structural fire protection •Unified Command Direct Protection Area (DPA) •Local Responsibility Area (LRA) •State Responsibility Area (SRA) •Federal Responsibility Area (FRA) Specialized Support In support of RCFD ground forces, CAL FIRE will provide: Dozers Hand Crews Aircraft Aircraft Drop The following local Cities have Wildland Fire Protection Agreements with CAL FIRE: •Anaheim •Chino •Colton •Redlands •Loma Linda CAL FIRE Wildland Support Contract •Contract will be evaluated annually •Current cost = $23.06/acre + 12.59% administrative fee •Total cost for FY 15-16 = $31,327.26 OES Brush Engine Agreement Blue Ribbon Fire Commission •Acquire additional fire engines to address California’s fire suppression needs •Cal OES notified agencies to submit requests to participate as a transferee •Fire District submitted formal request in September 2013 •Fire District chosen as transferee of Type III Engine in 2015 Type III Fire Engine Mutual Partnership •RCFD takes possession of Type III engine for all-risk local events such as: –Emergency Incidents –Multiple Alarm Events –Mutual Aid •In return, Fire District must respond with engine to statewide emergencies when requested by Cal OES. Terms of the Agreement •Staffing –Reasonable and continual training –Trained personnel shall be available to staff and operate apparatus •Reimbursement –Disaster Proclamation –California Fire Assistance Agreement (CFAA) Terms of the Agreement •Maintenance –RCFD performs repairs up to $100 –Repairs that exceed $100 shall be State’s responsibility –Shall be maintained in a condition that it is available for immediate use Terms of the Agreement •Insurance Protection –Requires evidence of insurance –Insurance coverage will be $940 per year •Termination –Either party may terminate agreement upon 14 days written notice Benefits to the Fire District •Enhance local response •Absorb drawdown due to maintenance, mechanical failure, or other emergencies •Approximate $272,000 savings, and no significant fiscal impact for Fire District Recommended Action •Approve Resolution No. FD 15-023 authorizing the District to execute an Agreement with CAL FIRE for the Local Responsibility Area Wildland Protection. •Approve Resolution No. FD 15-024 authorizing the District to execute an Agreement with the California Office of Emergency Services for the Temporary Transfer of a Type III Fire Engine to the District.