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HomeMy WebLinkAbout2013/01/09 - Minutes - Special • January 9, 2013 CITY OF RANCHO CUCAMONGA CITY COUNCIL MINUTES FIRE PROTECTION DISTRICT MINUTES SPECIAL MEETING I A. CALL TO ORDER I A special meeting of the Rancho Cucamonga City Council and Fire Protection District was held on Wednesday, January 9, 2013, in Celebration Hall (South) at the Rancho Cucamonga Cultural Center located at 12505 Cultural Center Drive, Rancho Cucamonga, California. Mayor/President L. Dennis Michael called the meeting to order at 8:36 a.m. Present were Councilmembers/Boardmembers: Bill Alexander, Marc Steinorth and Diane Williams, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Community and Economic Development and Debra McNay, Assistant City Clerk/Records Manager. The meeting was facilitated by Dr. Bill Mathis. I B. PUBLIC COMMUNICATIONS I No communication was made from the public. I C. ITEM(S) OF BUSINESS I 1. DISCUSSION AND CONSIDERATION OF CONSENSUS BUILDING- Dr. Bill Mathis, Facilitator Dr. Bill Mathis, Facilitator, led the discussion on strengthening team relations and consensus building. Recess: The meeting recessed at 9:50 a.m. Reconvene: The meeting reconvened at 10:07 a.m.with all members and staff present. Recess: The meeting recessed at 11:55 a.m. lunch. 2. LUNCH 3. DISCUSSION AND CONSIDERATION OF CITY COUNCIL 2013 GOALS Reconvene: The meeting reconvened at 12:55 a.m. January 9, 2013 I Special City Council and Fire Protection District Board Minutes City of Rancho Cucamonga I Page 1 of 4 • Present were Councilmembers/Boardmembers: Bill Alexander, Marc Steinorth and Diane Williams, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Community and Economic Development; Nettie Nielsen, Community Services Director; Mike Bell Fire Chief; Robert Karatsu, Library Director; Mark Steuer, Director Engineering Services/City Engineer; Chief Mike Newcombe, Rancho Cucamonga Police Department; Trang Huynh, Building and Safety Services Director; Bill Wittkopf, Public Works Services Director; Veronica Fletcher, Animal Services Director; Tamara Lane, Finance Director; Fabian Villenas, Principal Management Analyst; Donna Finch, Management Analyst I and Debra McNay, Records Manager/Assistant City Clerk. Dr. Bill Mathis, Facilitator, led the discussion. City Manager John Gillison provided the Department Statistics Report for January — June, 2012. He noted that the Department Managers were present to address the proposed 2013 Council goals and the current status of prior year goals. Chief Mike Newcombe updated the City Council members on the progress of the 2012 goals. The Department is working with the City Manager's office staff on the Safe Routes to Schools Program as well as working with Engineering to improve/construct the Deer Creek Channel adjacent to the Pacific Electric Trail and improve the Valley Vista School sidewalks. Also, he spoke about the Community Oriented Policing Services Secure Our Schools program and the Public Safety Video Camera network program. In response to Mayor Pro Tem Spagnolo, the Chief discussed the recent shooting at Sandy Hook Elementary School and steps that could be taken to make the City's schools safer. Chief Newcombe suggested a goal to do evaluations of all of the schools, and perhaps expand to day care centers and City facilities. A confidential report could be provided to the administrators on how to lessen the attractiveness of potential shooting locations. Chief Newcombe indicated that he would develop a conceptual plan for the Council's consideration. Fire Chief Mike Bell discussed the progress of the 2012 goals.The construction drawings for a training facility at the Jersey Station have been completed and a multi-agency access enforcement strategy for Cucamonga Canyon has been developed. In response to Mayor Pro Tem Spagnolo, the Chief reported that Mt. San Antonio College uses Department facilities for training. The goal for a field-based data collection system will coincide with the City-wide Accela project and be implemented by March, 2014. Chief Bell also presented 2013 proposed Council goals, including a Sidewalk CPR program and the use of PulsePoint. In response to Mayor Michael, Chief Bell concurred that the transition to ConFire has gone well. • Veronica Fincher, Animal Services Director, reported on the progress of the 2012 goals. She reported that a pilot license canvassing program has been established. Mrs. Fincher presented proposed 2013 Council goals, including the creation of an Animal Care and Adoption Center Foundation and Endowment Fund and a restructured Spay and Neuter Voucher Program. In response to Mayor Pro Tem Spagnolo, City Manager Gillison reported on the current renovation of the facility to include a modular unit and new cages. Jeff Bloom, Deputy City Manager/Economic and Community Development Services, introduced the group of Departments involved in Economic and Community Development, including Engineering, Public Works, Building & Safety Services and Planning. He addressed the strategy to rebuild the City's Economic Development Program, which will need the assistance of all the Departments. Trang Huynh, Building and Safety Services Director, reported on the progress of the 2012 goals. He reported that the City Council recently reviewed and approved the building permit study. He reported that community outreach efforts have been expanded to enhance volunteerism with the attraction of three additional volunteers for the Department. The Director addressed past and future meetings with the mobile home park residents. A new goal is proposed for 2013 to provide public workshops and outreach to contractors, designers and residents on a simplified permit process for solar photovoltaic systems. Mark Steuer, Director Engineering Services/City Engineer, discussed the 2012 goals with the City Council. He spoke about the progress being made on the right-of-way certification for the Deer Creek Channel and reported that the second phase of the Hellman Avenue Storm Drain project and the development of the Renewable Portfolio Standards have been completed. Mr. Steuer also addressed the status of the East Avenue Storm Drain, the five-year master drainage capital improvement priority list and the second phase of the Foothill Boulevard Street Widening and Bridge Improvement Program. The Engineering Services Director spoke about the new Household Hazardous Waste Facility and the successful partnership with Burrtec Waste Industries on a Food Waste Diversion Program. Historic Route 66 signs have been installed and the Department is working towards bidding the construction of Base Line Road and the 1-15 Interchange Program. Mr. Steuer noted that staff is diligently working on this project so that it can be bid in mid 2013. January 9, 2013 I Special City Council and Fire Protection District Board Minutes City of Rancho Cucamonga I Page 2 of 4 Mr. Steuer presented a new Council goal for 2013 to analyze a Paid Parking Program at the Metrolink Station. In response to Mayor Michael, Mr. Steuer confirmed that the property was previously maintained with redevelopment and Landscape Maintenance District funds. He also indicated that paid parking programs have been established throughout the route. In response to Council Member Williams, Mr. Steuer confirmed that there would still be some free parking available. Bill Wittkopf, Public Works Services Director, discussed the 2012 goals. He indicated that the Etiwanda Creek Park lighting project has been awarded and expected that the project will be completed by June, 2013. The new Public Works Service Center building was discussed and photos were displayed. Discussion was held regarding two new solar lights, which will be placed at the entrance to the building. Also, Mr. Wittkopf reported that the sports lighting at the Adult Sports Complex has been retrofitted. In response to Dr. Matthis, Mr. Wittkopf noted that a date has not yet been established for the grand opening of the Public Works Service Center building; the Household Hazardous Waste Center will be opened first in February, 2013. Also discussed was a new goal for 2013, the Council Chamber technology infrastructure replacement project. Jeff Bloom, Deputy City Manager/Economic and Community Development Services, discussed the 2012 goals assigned to the Planning Department. He reported that a comprehensive review of the Development Code was completed as well as various development incentives designed to encourage private development. Several 2013 Council goals were discussed, including developing recommendations concerning the development impact fee program, developing a fiscal plan for the sustainability of the City's special districts, the review of industrial areas for possible rezoning to permit more commericaloffice uses and the start of a Development Code update to incorporate sustainable practices. Council Member Alexander strongly encouraged Mr. Bloom not to use consultants to study development impact fees. He also addressed Goal #58 and expressed concerns with the lack of parking in repurposed industrial buildings. Mayor Michael addressed Goal#59 and suggested that the City Manager arrange tours of manufacturing and industrial businesses. Recess: The meeting recessed at 2:31 p.m. Reconvene: The meeting reconvened at 2:50 p.m.with all members and staff present. City Manager John Gillison provided information on the economic development strategies now that Redevelopment has been eliminated. In response to Mayor Pro Tem Spagnolo, Mr. Gillison indicated that marketing activities will be performed by a core group of staff from the former Agency, City Manager's Office and Planning. Lori Sassoon, Deputy City Manager/Administrative Services, introduced the group of Departments in Administrative Services; including Finance, Purchasing, IS/GIS and Human Resources. She noted that 2012 was the year for audits and indicating that the large number of audits have been keeping staff very busy. Mrs. Sassoon noted that the Purchasing Ordinance has been completed, along with the various policies and programs. Mr. Paxton has met and conferred all bargaining groups and the City's telephone infrastructure was replaced. Tamara Layne, Finance Director, discussed the 2012 goals. She reported that a City budget document has been developed which provides greater accessibility to the public. Timecard Online has been implemented and the Department fee structure has been reviewed to ensure complete cost recovery. Chris Paxton, Human Resources Director, discussed the 2012 goals. He reported on the need to update the City's Personnel Rules and Regulations. In response to Mayor Michael, it was noted that the Fire District's Personnel Rules & Regulations are different in some ways and similar in others. Lori Sassoon, Deputy City Manager/Administrative Services, noted the need to develop a long term financial plan for the fiscal sustainability of the City's special districts. Also, she spoke about the upcoming implementation of Accela Automation. Mayor Pro Tem Spagnolo inquired as to the Council's role with the Landscape Maintenance District #2 discussions. In response, Mrs. Sassoon noted that she would provide the City Council with the Frequently Asked Question material that has been developed. Information is also available on the City's Intranet site. Linda Daniels, Deputy City Manager, introduced Robert Karatsu, Library Director and Nettie Nielsen, Community Services Director. Nettie Nielsen, Community Services Director, reported on the 2012 goals and spoke about the construction drawings for Southwest Park project. Mayor Michael inquired on the plan if the State would not allow the Successor Agency to deed the parkland to the City. In response, Mrs. Daniels noted that this was the stated purpose for the property and did not see a difficulty with the transfer. January 9, 2013 I Special City Council and Fire Protection District Board Minutes City of Rancho Cucamonga I Page 3 of 4 Mrs. Nielsen noted that the dedication for Freedom Courtyard will be held this Saturday and noted that the video signage board at the Cultural Center has been installed. She spoke about the need to negotiate updated joint use agreements with the elementary school districts as well as the needs assessment process that is currently underway. New goals for 2013 include the preparation of a Park and Recreation Master Plan and enhancement of the volunteer recognition program. Debra McNay, Records Manager/Assistant City Clerk reported on the 2012 goal to locate funding for the legal analysis, review and recodification of the Municipal Code. She spoke about Departmental activities in 2012, including the conversion to IPads and the municipal election process. Mrs. McNay indicated that 49 agendas were distributed in 2012 and that about 32 public record requests were received and fulfilled each month. Fabian Villenas, Principal Management Analyst, reported on the 2012 goals. He noted that a Green Business Recognition Program has been established and the Healthy RC Kids Program is underway. Donna Finch, Management Analyst I addressed the other 2013 goal assigned to the City Manager's office. She presented information on the development of an "Adopt Program" that provides residents and businesses with opportunities to adopt City parks, trails, streets or facilities. Linda Daniels, Deputy City Manager, reported on the new 2013 goal to prepare a strategy to maintain the Healthy RC momentum. Council Member Alexander appreciated the update and noted that he would like to discuss further a few other specific concerns with the affected Departments. Council Member Williams thanked all Departments for their hard work. She appreciated the number of activities that had been completed in 2012. Mayor Pro Tem Spagnolo concurred, and outlined some of the challenges that occurred in 2012. He really appreciated the Departmental accomplishments. Council Member Steinorth agreed that a lot of projects were completed. He appreciated the conversations today on the need to market the City. To further the planning activities, Council Member Steinorth noted that long range goals could be developed. Mayor Michael pledged to work with the City Council to further the interests of the City. He was amazed with the amount of work that had been accomplished with the reduction of staff in all Departments. He also appreciated the Department Statistics that had been developed. I D. ADJOURNMENT The meeting adjourned at 4:13 p.m. Respectfully submitted, (Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: Wednesday, March 6, 2013 • • January 9, 2013 I Special City Council and Fire Protection District Board Minutes City of Rancho Cucamonga I Page 4 of 4