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HomeMy WebLinkAbout2016/02/03 - Agenda Packet10500 Civic Center Drive  Rancho Cucamonga, CA 91730-3801 City Office: (909) 477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD SUCCESSOR AGENCY PUBLIC FINANCING AUTHORITY CITY COUNCIL . . WEDNESDAY, FEBRUARY 3, 2016 . REGULAR MEETINGS 1st and 3rd Wednesdays  7:00 P.M. . ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room ................. 5:00 P.M. Call to Order Public Communications City Manager Announcements Conduct of Closed Session REGULAR MEETINGS Council Chambers .......................... 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Lynne B. Kennedy Diane Williams CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds CITY TREASURER James C. Frost TO ADDRESS THE FIRE BOARD, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL The Fire Board, Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others, the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk’s desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for distribution. During “Public Communications,” your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The “Public Communications” period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other “Public Communications” which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an “Advertised Public Hearing” or on an “Administrative Hearing” Item(s), your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City’s Public Library(-ies) and on the City’s website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on-demand" from their computers. The added feature of "Streaming Video On Demand" is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem) or Low-bandwidth (Dial-up) Internet service. The Fire Board, Successor Agency, Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board, Successor Agency, Public Financing Authority and City Council. Copies of the agendas and minutes can be found @ www.cityofrc.us Please turn off all cellular phones and pagers while the meeting is in session. INFORMATION FOR THE PUBLIC If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 1 A1. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams CLOSED SESSION CALLED TO ORDER AS THE HOUSING SUCCESSOR AGENCY AND CITY COUNCIL. B.ANNOUNCEMENT OF CLOSED SESSION ITEM(S) C.PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D.CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) E.CONDUCT OF CLOSED SESSION – TAPIA CONFERENCE ROOM E1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B) – NUMBER OF CASES (1) – CITY E2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ARCHIBALD AND SOUTH OF BASE LINE ROAD, ALSO KNOWN AS 7418 ARCHIBALD AVENUE; NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER AND TODD COTTLE, C & C DEVELOPMENT; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY F.RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. A.5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 2 G.REGULAR MEETING CALL TO ORDER – 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY, AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD, AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Kennedy and Williams H.ANNOUNCEMENTS/PRESENTATIONS H1. Announcement of a Green Business Recognition Program Recipient, Mindrum Precision. I.PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board, Successor Agency, and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board, Successor Agency, or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 3 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR – FIRE PROTECTION DISTRICT J1. Consideration to approve Minutes of: January 20, 2016 (Regular Meeting) J2. Consideration to approve Check Register dated January 13, 2016 through January 27, 2016 for the total of $118,336.65. J3. Consideration to authorize to award the purchase of two (2) Crew Cab Pick-Up Trucks, as budgeted for the Fire Protection District, from Lake Chevrolet of Lake Elsinore, California, in the amount of $65,777.10 in accordance with RFP #15/16-011, from Account No. 3288501- 5604 (Capital Outlay-Vehicles). J4. Consideration of approval of plans, specifications and estimates and to authorize the advertising of the “Notice Inviting Bids” for the Remediation and Demolition Services for the properties at 8812 and 8870 San Bernardino Road. RESOLUTION NO. FD16-003 A RESOLUTION OF THE BOARD OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT APPROVING PLANS AND SPECIFICATIONS FOR THE “REMEDIATION AND DEMOLITION SERVICES FOR THE PROPERTIES AT 8812 AND 8870 SAN BERNARDINO ROAD” IN THE CITY OF RANCHO CUCAMONGA AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. K. CONSENT CALENDAR – SUCCESSOR AGENCY K1. Consideration to approve Minutes of: January 20, 2016 (Regular Meeting) L. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY L1. Consideration to approve Minutes of: January 20, 2016 (Regular Meeting) M. CONSENT CALENDAR – CITY COUNCIL M1. Consideration to approve Minutes of: January 20, 2016 (Regular Meeting) and January 20, 2016 (Special Meeting Presentations) M2. Consideration to approve Check Register and payroll dated January 13, 2016 through January 27, 2016 and payroll ending January 27, 2016 for the total of $6,140,541.75. --- 1 10 11 13 --- --- --- 18 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 4 M3. Consideration for approval of an award to SIGMAnet of Ontario for the Renewal of CISCO Smartnet Maintenance in the amount of $48,025.52, from Account No. 1001209-5300 (Contract Services). M4. Consideration to accept the bids received, award and authorize the execution of a contract in the amount of $60,384 for the “Construction of a Family Restroom at LoanMart Stadium at the Epicenter Project” to the lowest responsive bidder, New Millennium Construction Services, Inc. of Chino Hills, authorize the expenditure of a contingency in the amount of $6,038, and appropriate $15,540 from account: 1120401-5650/1911120-0 (Park Development). M5. Consideration to approve plans and specifications for Phase 1 of the “Civic Center Landscaping Renovation Project” and authorize the City Clerk to advertise the “Notice Inviting Bids”, to be funded from account: 1025001-5607 (Capital Reserve). RESOLUTION NO. 16-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE “CIVIC CENTER LANDSCAPE RENOVATION PROJECT” IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS M6. Consideration to accept the FY 2014/2015 Sidewalk Improvements for Bus Stops at Various Locations, Contract No. 15-106 as complete, release the Bonds, accept a Maintenance Bond, authorize the Interim Director of Engineering Services/City Engineer to file a Notice of Completion and approve the final contract amount of $66,273.73 and approve a Resolution to authorize the Interim Director of Engineering Services/City Engineer to file a claim for the reimbursement of approved SANBAG funding from the Transportation Development Act (TDA) Article 3, 20% Transit Access Funds. RESOLUTION NO. 16-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FY 2014/2015 SIDEWALK IMPROVEMENTS FOR BUS STOPS AT VARIOUS LOCATIONS, CONTRACT NO. 15-106 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK RESOLUTION NO. 16-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE INTERIM DIRECTOR OF ENGINEERING SERVICES/CITY ENGINEER TO FILE A CLAIM FOR REIMBURSEMENT OF APPROVED SANBAG FUNDING FROM TRANSPORTATION DEVELOPMENT ACT (TDA), ARTICLE 3, 20% TRANSIT ACCESS FUNDS FOR THE FY 2014/2015 SIDEWALK IMPROVEMENTS FOR BUS STOPS AT VARIOUS LOCATIONS, CONTRACT NO. 15-106 27 28 30 31 35 38 39 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 5 M7. Consideration to release Maintenance Guarantee Bond No. 58717568-M in the amount of $129,382.66, for the 19th Street Pavement Rehabilitation from Haven Avenue to West City Limits and Hellman Avenue from Base Line Road to 19th Street project, Contract No. 14- 199. M8. Consideration to accept the Wilson Avenue Extension and Rehabilitation Project, Contract No. 12-148 as Complete, Release the Bonds, Accept a Maintenance Bond, Authorize the Interim Director of Engineering Services/City Engineer to file a Notice of Completion and approve the final contract amount of $4,997,425.42. RESOLUTION NO. 16-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE WILSON AVENUE EXTENSION AND REHABILITATION PROJECT, CONTRACT NO. 12- 148, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M9. Consideration of approval to authorize the advertising of the “Notice Inviting Bids” for the Victoria Street Pavement Rehabilitation Project from Etiwanda Avenue to East City Limits, to be funded from Measure I Funds. RESOLUTION NO. 16-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE "VICTORIA STREET PAVEMENT REHABILITATION PROJECT FROM ETIWANDA AVENUE TO EAST CITY LIMITS" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS M10. Consideration of approval of Improvement Agreement Extension for DRC2012-01065, at 8604 & 8628 Hickory Avenue, submitted by All-State Paper & Metal Recycling Co., Inc. RESOLUTION NO. 16-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR DRC2012-01065 M11. Consideration to approve and authorize the execution of a Professional Services Agreement in the amount of $57,191.00 to Masters Electric for the Battery Energy Storage System and Micro-Grid Demonstration grant project for the Rancho Cucamonga Municipal Utility to be funded by Rancho Cucamonga Municipal Utility Public Benefit Fund 1706303-5209 and to approve an appropriation in the amount of $25,000.00 from Rancho Cucamonga Municipal Utility Public Benefit Fund Balance to account 1706303-5209. 40 42 45 46 48 53 54 56 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 6 M12. Consideration to approve Amendment No. 1 to the Professional Services Agreement between Albert Grover & Associates, a California Corporation and the City of Rancho Cucamonga (CO #15-078) for additional design services related to the design of traffic signal improvements at the intersections of Carnelian Street at Banyan Street and Sixth Street at Utica Avenue and left turn modifications at three intersections along Milliken Avenue and authorization for the Interim Director of Engineering/City Engineer to execute the amendment. M13. Continuation of Resolution No. 15-093, Proclaiming the existence of a Local Drought Emergency under Government Code Section 8630 and Rancho Cucamonga Municipal Code Section 2.36 M14. Consideration to receive AB 1600 Development Impact Fees Annual Reports for Fiscal Years ended June 30, 2014 and 2015 and the attached AB 1600 Development Impact Fee five year report for the Fiscal Years ending June 30, 2016 to June 30, 2020, and make findings as required by California Government Code Section 66001 through the adoption of Resolution No. 16-012. RESOLUTION NO. 16-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ACCEPTING AB 1600 DEVELOPMENT IMPACT FEES ANNUAL REPORTS FOR THE FISCAL YEARS ENDED JUNE 30, 2014 AND 2015 AND THE AB 1600 DEVELOPMENT IMPACT FEE FIVE YEAR REPORT FOR THE FISCAL YEARS ENDING JUNE 30, 2016 TO JUNE 30, 2020, AND MAKE FINDINGS AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 66001 M15. Consideration for approval of a renewal contract between CalAmp Radio Satellite Integrators, (RSI) Inc. and the City of Rancho Cucamonga for Automatic Vehicle Locator (AVL) hardware and software maintenance, support services and wireless fees for Fiscal Year 2015/2016, in the amount of $71,340 to be Funded from the fom the following Accounts 1001001-5300 - $61,840, and 3281501-5300 - $9,660 (Contract Services). N.CITY MANAGER’S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. N1. Consideration of Resolution No. 16-013 to participate in a partnership between Southern California Edison, Southern California Gas Company, and San Bernardino Associated Governments (SANBAG) to be known as the “San Bernardino Regional Energy Partnership”. RESOLUTION NO. 16-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, TO PARTICIPATE IN THE SAN BERNARDINO REGIONAL ENERGY PARTNERSHIP BETWEEN SOUTHERN CALIFORNIA EDISON, SOUTHERN CALIFORNIA GAS, AND SAN BERNARDINO ASSOCIATED GOVERNMENTS 57 60 61 101 104 105 107 FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA FEBRUARY 3, 2016 7 N2. Consideration to approve the formation of an Animal Care Foundation and appoint two City Council members to an Animal Center ad hoc committee. RESOLUTION NO. 16-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DIRECTING THE CITY MANAGER TO FORM AN ANIMAL CARE FOUNDATION O.COUNCIL BUSINESS The following items have been requested by the City Council for discussion. O1. Consideration of appointment of Pete Peterson to the Planned Communities Citizens’ Oversight Committee. O2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) O3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) P.IDENTIFICATION OF ITEMS FOR NEXT MEETING Q.ADJOURNMENT CERTIFICATION I, Linda A. Troyan, MMC, City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify under penalty of perjury that a true, accurate copy of the foregoing agenda was posted on January 28, 2016, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City’s website. _______________________________ Linda A. Troyan, MMC City Clerk Services Director City of Rancho Cucamonga 110 112 125 --- --- * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 1 of 7 January 20, 2016 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES A. 5:00 P.M. – CLOSED SESSION CALL TO ORDER – TAPIA CONFERENCE ROOM The City of Rancho Cucamonga City Council held a closed session on Wednesday, January 20, 2016 in the Tapia Conference Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 5:00 p.m. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James L. Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; and Jeff Bloom, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: E1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B) – NUMBER OF CASES (1) – CITY E2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTHWEST CORNER OF BASE LINE ROAD AND DAY CREEK BOULEVARD; NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER AND ASHLEY WRIGHT, NATIONAL COMMUNITY RENAISSANCE; REGARDING PRICE AND TERMS. – HOUSING SUCCESSOR AGENCY E3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE NORTH SIDE OF ARROW HIGHWAY, WEST OF ROCHESTER AVENUE IDENTIFIED AS PARCEL NUMBER 0229-012-03; NEGOTIATING PARTIES NETTIE NIELSEN REPRESENTING THE CITY OF RANCHO CUCAMONGA AND SILVA ZENEIAN REPRESENTING GOALS; REGARDING PRICE AND TERMS. – CITY E4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT THE RANCHO CUCAMONGA METROLINK STATION IDENTIFIED AS PARCEL NUMBERS 0209-272-11, 0209-143-21, AND 0209-272-22; NEGOTIATING PARTIES CANDYCE BURNETT, PLANNING DIRECTOR REPRESENTING THE CITY OF RANCHO CUCAMONGA, CARRIE SCHINDLER REPRESENTING SANBAG, AND MICHAEL DIEDEN REPRESENTING ENCORE AT RANCHO, LLC; REGARDING PRICE AND TERMS. – CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No public communications were made. D. CITY MANAGER ANNOUNCEMENTS No discussion or actions were taken. * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 2 of 7 F. RECESS The closed session recessed at 5:56 p.m. with no action taken. G. 6:00 P.M. – SPECIAL MEETING OF THE CITY COUNCIL ONLY CALL TO ORDER – COUNCIL CHAMBERS The City of Rancho Cucamonga City Council held a special meeting on Wednesday, January 20, 2016 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 6:00 p.m. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; James L. Markman, City Attorney; Linda A. Troyan, City Clerk Services Director and Adrian Garcia, Assistant City Clerk. Council Member Alexander led the Pledge of Allegiance. H. ITEMS OF BUSINESS H1. Presentation of Certificates of Recognition to Pop Warner, Upland Christian Academy – Varsity Volleyball, PowerPlay – Nidiah Hall, Track and Field 1. RC Pop Warner- Jr. Pee Wee Jaguars – 2nd Place Mount Baldy Conference Division 3 Championship. Mayor Michael and Members of the City Council recognized the team coaches, presented Certificates of Recognition to the Jr. Pee Wee Jaquars and congratulated them on their efforts. 2. Upland Christian Academy Varsity Volleyball- CIF Southern Section Champions, CIF State Southern California Regional Champions and placed 2nd in the CIF State Championship. Mayor Michael and Members of the City Council presented Certificates of Recognition to members of the Volleyball team and congratulated them on their efforts. 3. Nidiah Hall, PowerPlay Sprinters Track Club- 1st Long Jump AAU Natl Jr Olympics, 1st Long Jump Mayor Michael and Members of the City Council presented a Certificates of Recognition to Nidiah Hall and congratulated her on her achievements. H2. Public Communication on item listed on the Special Meeting Agenda. There were none. I. ADJOURNMENT The Meeting adjourned at 6:23 p.m. * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 3 of 7 G. 7:00 P.M. – REGULAR MEETING CALL TO ORDER – COUNCIL CHAMBERS The regular meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Public Financing Authority, and the City of Rancho Cucamonga City Council on January 20, 2016 in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; James L. Markman, City Attorney; Linda A. Troyan, City Clerk Services Director and Adrian Garcia, Assistant City Clerk. Council Member Kennedy led the Pledge of Allegiance. H. ANNOUNCEMENTS/PRESENTATIONS K1. In memory and tribute to Julie Becker, long-time Rancho Cucamonga Police Department (RCPD) and Rancho Cucamonga Equestrian Patrol (RCEP) volunteer. Chief Danielle Boldt made a presentation in honor and memory of Julie Becker. I. PUBLIC COMMUNICATIONS I1. Tandra Quarles, Pastor, Shiloh-Tabernacle Church, thanked Council for their work as public officials. I2. Julian Aiden Bravo, student reporter at Chaffey College, asked who he would contact regarding Item P11 on the Consent Calendar. He was referred to Linda Daniels, Assistant City Manager. I3. Janet Walton offered a prayer for the community. I4. Dana Keithly spoke about inconsistent posting of animal shelter statistics on the City’s website. I5. John Lyons suggested the City offer technology services to local businesses and commented the City’s animal shelter is the best shelter in San Bernardino County. I6. Mia Davis spoke about the animal shelter. I7. Susan Keithly spoke about animal services. CONSENT CALENDARS M. CONSENT CALENDAR – FIRE PROTECTION DISTRICT M1. Consideration to approve Minutes of: January 6, 2016 (Regular Meeting) M2. Consideration to approve Check Register dated December 22, 2015 through January 12, 2016 and Electronic Debit Register for the month of December 2015 for the total of $1,768,870.49. M3. Consideration to receive and file current Investment Schedule as of November and December 2015. * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 4 of 7 M4. Consideration to approve specifications for “Above Ground Fuel Island Maintenance” and authorize the City Clerk to advertise the “Notice Inviting Bids” to be funded from account numbers 1001317-5300 and 3288501-5300. RESOLUTION NO. FD 16-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS APPROVING SPECIFICATIONS FOR ABOVE GROUND FUEL ISLAND MAINTENANCE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. M5. Consideration to accept the Capital Maintenance Repair Projects at the Jersey Fire Station (174), Banyan Fire Station (175) and the Fire Maintenance Facility, Contract No. 14-186 as complete, release the Bonds, accept a Maintenance Bond, authorize the Interim Director of Engineering Services/City Engineer to file a Notice of Completion and approve the final contract amount of $2,860,066.24. RESOLUTION NO. FD 16-002 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CAPITAL MAINTENANCE REPAIR PROJECTS AT THE JERSEY FIRE STATION (174), BANYAN FIRE STATION (175) AND THE FIRE MAINTENANCE FACILITY, CONTRACT NO. 14- 186 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK . MOTION: Moved by Vice-President Spagnolo, seconded by Board Member Williams, to approve Consent Calendar Items M1. through M5. Motion carried 5-0. N. CONSENT CALENDAR – SUCCESSOR AGENCY N1. Consideration to approve Minutes of: January 6, 2016 (Regular Meeting) MOTION: Moved by Council Member Kennedy, seconded by Council Member Alexander, to approve the Minutes of January 6, 2016. Motion carried 5-0. O. CONSENT CALENDAR – PUBLIC FINANCING AUTHORITY O1. Consideration to approve Minutes of: January 6, 2016 (Regular Meeting) MOTION: Moved by Authority Member Williams, seconded by Authority Member Alexander to approve the Minutes of January 6, 2016. Motion carried 5-0. P. CONSENT CALENDAR – CITY COUNCIL P1. Consideration to approve Minutes of: January 6, 2016 (Regular Meeting) P2. Consideration to approve Check Register and payroll dated December 22, 2015 through January 12, 2015 Electronic Debit Register for the month of December 2015 for the total of $7,622,047.72. P3. Consideration to receive and file current Investment Schedule as of November and December 2015. * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 5 of 7 P4. Consideration to Release Maintenance Bond No. 24055753 in the amount of $1,298.50 for Victoria Gardens Cultural Center Wall Tile Replacement Project, Contract No. 14-165. P5. Consideration to approve Amendment No. 4 (CO 13-023) with Leverage Information Systems for the expansion of the Public Safety Video Network (PSVN) to include the Metrolink Station in the amount of $162,243.92 to be funded from account 1133303-5603 (LMD 3B-Medians) as approved in the FY 15/16 budget. P6. Consideration to approve specifications for “Above Ground Fuel Island Maintenance” and authorize the City Clerk to advertise the “Notice Inviting Bids” to be funded from account numbers 1001317-5300 and 3288501-5300. RESOLUTION NO. 16-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS APPROVING SPECIFICATIONS FOR ABOVE GROUND FUEL ISLAND MAINTENANCE IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. P7. Consideration of approval to Release of Maintenance Guarantee Bond for TR 18466, located at the southeast corner of Etiwanda Avenue and Miller Avenue, submitted by Lennar Homes. P8. Consideration of approval of Final Map for Parcel Map 19614, located on the east side of Rochester Avenue, south of Jersey Court, submitted by Chino Central Development Inc., a California Corporation. RESOLUTION NO. 16-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FINAL MAP FOR PARCEL MAP 19614. P9. Consideration for approval of “Cooperative Agreement No. 15-1001129 between San Bernardino County Transportation Commission and the City of Rancho Cucamonga for Planning and Environmental; Plans, Specifications and Estimate (PS&E); Right of Way (ROW); and Construction Phases of the San Bernardino Metrolink Station Accessibility Improvement Project” and authorization for the Mayor to execute the agreement. P10. Consideration to receive and file Animal Center updates including Strategic Plan, Business Hours and 2015 successes and statistics. P11. Consideration of approval to allocate $10,000 awarded by the Robert Wood Johnson Foundation into Healthy RC Revenue Account No. 1218000-4740/0-3714 and appropriate $10,000 into Account No. 1218107-5200 for costs associated to strengthening Rancho Cucamonga’s capacity to improve health and wellness and build a culture of health. P12. Consideration of approval to allocate $125,000 awarded by the California Endowment into Healthy RC Revenue Account No. 1218000-4740/0-3747 and appropriate $34,992, into Account No. 1218107- 5010, $85,000 into Account No. 1218107-5300, and $5,008 into Account No. 1218107-5200 for costs associated to developing a plan to measure Healthy RC Initiative’s impacts on health and wellness in Rancho Cucamonga. MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Kennedy, to approve the Staff Recommendations in the Staff Report for Council Consent Calendar Item P1. through P12. Motion carried 5-0. * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 6 of 7 Q. ADVERTISED PUBLIC HEARINGS CITY COUNCIL Q1. Consideration of the request for approval of proposed fee amendments for various City Departments and amending Resolution Nos. 12-196, 14-003, and 14-095. RESOLUTION NO. 16-004 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING AN UPDATED FEE SCHEDULE APPLICABLE TO COMMUNITY SERVICES, ENGINEERING SERVICES, PLANNING, AND BUILDING & SAFETY DEPARTMENTS, AMENDING RESOLUTION NOS. 12-196, 14-003 AND 14-095. John Gillison, City Manager introduced Building and Safety Services Director Trang Huynh and Management Analyst Karen Silhanek who outlined the proposed fee amendments. Mayor Michael opened the Public Hearing. Public Comment: None. Mayor Michael closed the Public Hearing. MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Williams, to adopt Resolution No. 16-004 Adopting an Updated Fee Schedule Applicable to Community Services, Engineering Services, Planning, And Building & Safety Departments, Amending Resolution Nos. 12-196, 14-003 And 14-095. Motion carried 5-0. R. CITY MANAGER’S STAFF REPORTS CITY COUNCIL R1. Adoption of 2016 Legislative Platform. Donna Finch, Management Analyst I, reviewed the proposed 2016 Legislative Platform. MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Williams, to adopt the 2016 Legislative Platform. Motion carried 5-0. S. COUNCIL BUSINESS S1. Designation of a Representative to the San Bernardino County Solid Waste Advisory Task Force. City Manager Gillison reported on the item. MOTION: Moved by Mayor Pro Tem Spagnolo, seconded by Council Member Kennedy, to appoint Council Member Alexander as the Representative and reaffirm Linda Ceballos, Environmental Programs Manager, as the Alternate. Motion carried 5-0. S2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) There were none. * D R A F T * January 20, 2016 | Fire Protection District, Successor Agency, Public Financing Authority and City Council Special and Regular Meetings Minutes City of Rancho Cucamonga | Page 7 of 7 S3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Mayor Pro Tem Spagnolo complimented Staff and the shows at the Lewis Family Playhouse. Mayor Michael shared goals discussed at a recent meeting he attended in Sacramento on behalf of the League of California Cities with leaders of the Assembly and Senate along with Governor Brown pertaining to the State’s Legislative Platform. T. IDENTIFICATION OF ITEMS FOR NEXT MEETING There were none. U. ADJOURNMENT The meeting adjourned at 8:01 p.m. in memory of Julie Becker, long-time Rancho Cucamonga Police Department (RCPD) and Rancho Cucamonga Equestrian Patrol (RCEP) volunteer. Respectfully submitted, __________________________________ Linda A. Troyan, MMC City Clerk Services Director Approved: * * * * * Wednesday, February 3, 2016 Green Business Recognition Program •Launched 2012 •Recognize sustainability efforts and green business practices •Certified Rancho Cucamonga Green Businesses: Congratulations Mindrum Precision, Inc. For More Information Visit: www.CityofRC.us/GreenBusiness Contact: Deborah Allen, Management Aide-Sustainability (909) 477-2700 extension 2047 Deborah.Allen@CityofRC.us P1 P2 P3 P4 P5 P6 P7 P8 P9 P10 P1 1 P1 2 P1 3 P1 4 P1 5 P1 6 P1 7 P18 P19 P20 P21 P22 P23 P24 P25 P26 P27 P28 P29 P30 P31 P32 P33 P34 P35 P36 P37 P38 P39 P40 P41 P42 P43 P44 P45 P46 P47 P48 P49 P50 P51 P52 P53 P54 P55 P56 P57 P58 P59 MEMORANDUM CnY J\L\K\GER'S OFFICE Date: To: From: February 3, 2016 Mayor and Members of th�i John R. Gillison, City M By: Breanna L. Medina, Emergency Management Coordinator RANCHO CucAMONGA Subject: CONTINUATION OF RESOLUTION NO. 15-093, PROCLAMING THE EXISTENCE OF A LOCAL DROUGHT EMERGENCY UNDER GOVERNMENT CODE SECTION 8630 AND RANCHO CUCAMONGA MUNICIPAL CODE SECTION 2.36 Recommendation Continue Resolution No. 15-093 proclaiming the existence of a Local Drought Emergency under Government Code Section 8630 and Rancho Cucamonga Municipal Code Section 2.36. Background On January 17, 2014, the Governor proclaimed a state of emergency due to current drought conditions. On April 1, 2015, the Governor also issued Executive Order B-29-15 which directed expedited actions to reduce the harmful impacts from water shortages and other impacts of the drought. The Governor's proclamation called upon local water suppliers and municipalities to implement water shortage contingency plans immediately in order to avoid or forestall outright restrictions that could become necessary later in the drought season. In response to these actions, on May 12, 2015 the Cucamonga Valley Water District declared a Stage 6 -Severe Water Emergency in Resolution No. 2015-5-3. Cucamonga Valley Water District has declared a Stage 6 -Severe Water Emergency in order to achieve a 35% reduction in potable water as part of the mandate for a total statewide reduction as outlined by the State Water Resources Control Board. As a customer of the Cucamonga Valley Water District, the City of Rancho Cucamonga will need to enact emergency measures through ordinance and other operational and administrative actions in order to meet these executive orders and mandated conservation numbers. Additionally, the existing drought conditions exacerbate already perilous fire conditions in the northern portions of the wild land urban interface of the City of Rancho Cucamonga and increase the risk of flash floods due to soil conditions. These conditions are likely to be beyond the services, equipment, personnel and fiscal resources of the City of Rancho Cucamonga. Continuation of this local drought emergency will allow the Director of Emergency Services (City Manager) to continue to exercise the powers, functions, and duties of the emergency organization of the City prescribed by state law, ordinances, and resolutions existing and passed in conjunction with this emergency. Respectfully submitted, John R. Gillison City Manager P60 P6 1 P6 2 P6 3 P6 4 P6 5 P6 6 P6 7 P6 8 P6 9 P7 0 P7 1 P7 2 P7 3 P7 4 P7 5 P7 6 P7 7 P7 8 P7 9 P8 0 P8 1 P8 2 P8 3 P8 4 P8 5 P8 6 P8 7 P8 8 P8 9 P9 0 P9 1 P9 2 P9 3 P9 4 P9 5 P9 6 P9 7 P9 8 P9 9 P1 0 0 P1 0 1 P1 0 2 P1 0 3 P104 P105 P106 P107 P108 P109