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Home My WebLink About14/01/21 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. January 21, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Heidi Soehnel, Member Kathy Sommer, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on Jwn. 1,5- --'--10/� at /053p cairn . , I posted a true and corr ct copy of the Library Foundation Board meeting agenda dated ��I . a/, a0/lf to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: VlAzi Dom- Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA JANUARY 219 2014 1 RANCHO CUCAMONGA A. CALL TO'ORDER 1. Roll Call: Akahoshi , Amsler Davies Gilfry , Gonzalez , Leal May Soehnel _, Sommer—and White B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR,._ The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: 3 November, 2013. 2. Approval of Minutes: December 2, 2013, and January 6, 8 2014. D. LIBRARY DIRECTOR'S_STAFF,REPORTS _ The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. 2014 Library Telethon Update. Discussion led by President Leal. 2. Update on ad hoc sub-committees. Discussion led by President Leal. LIBRARY FOUNDATION BOARD AGENDA JANUARY 219 2014 2 RANCHO CUCAMONGA F. ' IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT . I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, January 15, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT ; LIBRARY SERVICES DEPARnIENT RANCHO Date: January 21, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— NOVEMBER, 2013 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH November, 2013 BALANCE REVENUES EXPENDITURES BALANCE FUND General $116,481.86 $1,022.27 $117,504.13 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs - Literacy5$ .000.00 $5,000.00 Play & Learn IslandSTM ($34,770.00) ($34,770.00) Lola A. Livesey Trust Account $218.801.97 $218,801.97 Innovation Fund $75.000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $5,000.00 $5,000.00 Operating Reserve Fund5$ 000.005$ .000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,292,039.38 1022.27 $0_00 $1.293.061.65 LAW Account $1,220,646.96 LAIF Interest $0.00 Union Bank Account` $72,414.69 Deposits in Transfer $0.00 Total Library Foundation Holdings: $1,293,061.65 3 TTREASURER's Rm)om'—NowmBER,2013 PAGE 2 JANUARY 21,2014 Revenues: $1022.27 Rental Payment $ 900.00 General Fund PAB Snack Machine $ 17.07 General Fund PAB Donation Box $ 78.00 General Fund Jamba Juice $ 27.20 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2013 Beginning Balance $1,292,039.38 LAIF Interest Earned Deposits 11/6/2013 122.27 11/13/2013 900.00 1,022.27 Transfers - Less Checks Ending Balance $ 1,293,061.65 Union Bank, Statement Ending Balance $ 72,414.69 Less Outstanding Checks - Deposits in Transit Investments - LAI F 1,220,646.96 Adjusted Bank Balance $ 1,293,061.65 5 UH Page 1 of 1 UnionBank elyL1"A'4(G'GC'I DECs UH �� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 11101/13-11/29113 GOVERNMENT SERVICES- SOUTH 0274 Customer inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Union Bank was named the#1 most reputable bank in the U.S.among 30 leading banks in the 20f3 American Banker Reputation Survey by the American Banker and the Reputation.lnstitute.Best of all,our customers did the voting/You're#1 with us.And we thank you. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:29 Balance on 11/1 $ 71,392.42 Total Credits 1,022.27 Deposits(2) 1,022.27 Total Debits 0.00 Balance on 11129 $ 72,414.69 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 11t6 _ CARRIER DEPOSIT _ VM��- 47144331 _„$_,____,__,122.27! 11114 - CCV DEPOSIT SEO#1114MC1170 A-OOOOOOOOOOS 90222432 900.00� 2 Deposits Total $ 1,022,27 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 11/1-11/5 $ 71,392.42 11/14-11/29 $ 72,414.69 1116-11113 71,514.69 6 LAIF Regular Monthly Statement Page I of I Local Agency Investment Fund P.O.Box 942809 www.treasurer.ca.gov/pmia-laif Sacramento,CA 94209-0001 December 05, 2013 (916) 653-3001 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Average Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA, CA 91729 Account Number: Tran Type Definitions November 2013 Stater . Account Summary Total Deposit: 0.00 Beginning Balance: 1,220,646.96 Total Withdrawal: 0.00 Ending Balance: 1,220,646.96 https://Iaifms.treasurer.ca.gov/RegularStdtement.aspx 12/5/201 7 STAFF REPORT ~ LIBRARY SERVICES DEPARTMENT RANCHO Date: January 21, 2014 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of December 2, 2013, and January 6, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 8 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 2, 2013, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Amsler, Davies, Gilfry, Gonzalez, Leal, May, Soehnel, Sommer and White. Also present were Lori Sassoon, Deputy City Manager/Administrative Services, Dean Rodia, Parks and Landscape Superintendent, Robert Karatsu, Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. PUBLIC PRESENTATION Cl. West Side Districts and Street Lighting Districts. Presented by Lori Sassoon, Deputy City Manager/Administrative Services. President Ruth Leal introduced Lori Sassoon, Deputy City Manager/Administrative Services and Dean Rodia, Parks and Landscape Superintendent to the Members. Parks and Landscape Superintendent Dean Rodia presented a PowerPoint Presentation about West Side Districts and Street Lighting Districts to the Members of the Library Foundation Board. Dean Rodia, Parks and Landscape Superintendent, reviewed the handouts, Frequently Asked Questions and the Survey with the Members. D. CONSENT CALENDAR D1. Approval of Library Foundation Treasurer's Report: September and October, 2013. 9 Library Foundation Board Minutes December 2, 2013 Page 2 MOTION: Moved by Member White to approve the Treasurer's Report for September and October, 2013, seconded by Member Davies, motion carried, 9-0-1 (with Akahoshi absent). D2. Approval of Minutes: October 7 and November 4, 2013. Member Akahoshi arrived at 6:21 p.m. MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Gonzalez, motion carried, 10-0. E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that 2014 Annual Calendars will be available for general distribution by next week. A few copies were distributed to the Members of the Library Foundation Board. Library Director Karatsu stated that the Libraries will be closed starting Sunday, December 22 and re-open on Thursday, January 2, 2014 for the Holiday Closure. F. BOARD BUSINESS F1. Discussion of Library Foundation Strategic Plan. Discussion led by President Leal. President Leal reviewed the Strategic Plan with the Board. Member Amsler stated she liked the simplicity. The plan is clear and concise. Great job by everyone. Member Davies thanked President Leal for keeping the Board moving forward and completing the Plan. President Leal stated "Hats off to all." MOTION: Moved by Member May to approve the Strategic Plan, seconded by Member Gilfry, motion carried, 10-0. F2. Update on ad hoc sub-committees. Discussion led by President Leal 10 Library Foundation Board Minutes December 2, 2013 Page 3 President Leal reviewed the handout of the Library Foundation ad hoc sub-committee list. She also reviewed the updated 2014 Calendar with the Members. President Leal reviewed the Telethon 2014 and 20/20 Campaign Kick-Off with the Members. She requested that Members e-mail her any ideas or suggestions. Member Akahoshi stated that the Schools & Community ad hoc sub-committee would be meeting this month and will present a report to the Members at the next meeting. G.IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. H. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Tuesday, January 21, 2014, at 6 p.m. in Tri-communities Room at City Hall, seconded by Member Gilfry, motion carried, 10-0. The meeting adjourned at 7 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 11 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, January 6, 2014, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of a quorum. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 12