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Home My WebLink About14/05/05 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. May 5, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive . Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahosbi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Heidi Soehnel, Member Kathy Sommer, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamongga Public Library. Acting in that capacity on /LL / "R at A am , I posted a true and correct copy of the Library Foundation Board meeting agenda dated /Vtav S da/q to be held in the Tri-communities Room located at 10500 Civi6 Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamon,gQa By: V ltd— ,X—lets: — Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga _ A LIBRARY FOUNDATION BOARD AGENDA MAY 59 2014 1 RANCHO CUC"ONGA A. CALL TO ORDER 1. Roll Call: Akahoshi , Amsler Davies Gilfry , Gonzalez , Leal May Soehnel _, Sommer_and White B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by City Clerk Janice Reynolds. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: March, 2014. 2. Approval of Minutes: April 7, 2014. E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. 1 LIBRARY FOUNDATION BOARD AGENDA MAY 592014 2 RANCHO CUCAMONGA F. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal. 2. 2014 Tour de Fork event. Discussion led by President Leal. 3. Review of 2014 Strategic Plan. Discussion led by President Leal. 4. Possible signature music event. Discussion led by President Leal. 5. Update on ad hoc sub-committees. Discussion led by President Leal. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, May 1, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: May 5, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— MARCH, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH March, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $111.571.04 $19,008.14 $2,475.00 $128.104.18 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83.125.00 Adult Literacy $19.400.55 $19,400.55 Greg &Terri Jacobs - Literacy5$ ,000.005�000 00 Play & Learn IslandsTm ($34,770.00) ($34.770.00) Lola A. Livesev Trust Account $218,801.97 $218.801.97 Innovation Fund $75.000.00 $75,000.0 Moving Forward: Workforce Tech Skills- Edison $5,000.00 $5,000.00 Operating Reserve Fund5 0$ 00.005 0$ 00.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1.287,128.56 $19.008.14 $2,475.00 $1303.661.70 LAIF Account $1,221,433.46 LAW Interest $0.00 Union Bank Account' $87,803.24 Less Outstanding Checks ($5,575.00) Total Library Foundation Holdings: $1,303,661.70 3 'nIE,ASUREWs Rm,oi'r-MARCH,2014 PAGE 2 NL\y 5,2014 Revenues: $19,008.14 Telethon 2014 (PayPal) $ 1,199.14 General Fund Telethon 2014 (iPhone Transactions) $ 250.00 General Fund Telethon 2014 (Credit Card Machine) $ 7,750.00 General Fund Telethon 2014 (Ask the Librarian) $ 40.00 General Fund Telethon 2014 (Plinko) $ 32.00 General Fund Telethon 2014 $ 9,736.00 General Fund Grapevine $ 1.00 General Fund Expenditures: $2,475.00 Nathan Walters (Graphics Programmer) $ 750.00 General Fund Barris Shao (Camera Operator) $ 400.00 General Fund Eric Medina (Camera Operator) $ 240.00 General Fund New Creation Video Productions (Camera Operator) $ 225.00 General Fund Karl Morgan (Hand Held & Stationary Camera Oper.) $ 400.00 General Fund Anita Diaz (Camera Operator) $ 460.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT MARCH 2014 Beginning Balance $1,287,128.56 LAIF Interest Earned Deposits 3/13/2014 3,060.00 3/18/2014 575.00 3/19/2014 3,182.00 3/20/2014 2,992.00 9,809.00 Transfers 3/26/2014 250.00 3/26/2014 7,750.00 3/26/2014 1,199.14 9,199.14 Less Checks #010126 (750.00) #010127 (400.00) #010128 (240.00) #010129 (225.00) #010130 (400.00) #010131 (460.00) (2,475.00) Ending Balance $ 1,303,661.70 Union Bank, Statement Ending Balance $ 87,803.24 Less Outstanding Checks #010121 (4,875.00) #010128 (240.00) #010131 (460.00) Deposits in Transit 5 Investments - LAI F 1,221,433.46 Adjusted Bank Balance $ 1,303,661.70 6 Pagel of UnionBank OF Ao 0 o u n V e RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number:SAIJIMINID UNION BANK 03/01/14-03/31/14 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 COS- Inquiries LOS ANGELES CA 90051-3840 800-7798-98-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank.Go to m.unionbankccom on your smartphone to check balances,initiate transfers,and approve wires securely.lbu can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800-883-0265. Public Fund Checking Summary Account Number.>1111111111111111111NIIIIIIII11P Days in statement period:Days in statement period:31 Balance on 311 $ 71,328.10 Total Credits 19,008.14 Deposits(4) 9,809.00 Electronic credits(3) 9,199.14 Total Debits -2,533.00 Checks paid(8) -2,533.00 Balance on 3/31 $ 87,803.24 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 3/13 CARRIER DEPOSIT 46909800 $ 3,060.00/ 3/18 UNENCODED COURIER DEPOSIT 47338778 575.00 z 3/20 CARRIER DEPOSIT 47408317 2,992.00 3120 CARRIER DEPOSIT 47408378 3,182.00 4 Deposits Total $ 9,809.00 - Electronic credits Date Description/Location Reference Amount 3/26 CASH MANAGEMENT BKTRANSFER 93090567 $ 250.00/ 3/26 CASH MANAGEMENT BKTRANSFER 93090568 7.750-00/ 3126 PAYPAL TRANSFER PPD—*--GW4E 54234890 1,199.14 3 Electronic credits Total $ 9,199.14 DEBITS 7 • 'r" , Page 2 o12 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: 03/01/14-03/31/14 Check Paid Number Date Amount Number Date Amount 10122 3113 50.00' 10126 3/17 750.00 10123 3/12 10.001 10127 3/31 400.00-� 10124 3/4 248.00 10129' 3/31 225.00 10.125 313 450.00 10130 3/26 ,400.00 8 Checks paid Total $ 2,533.00 Checks ntissing In sequence.Out of sequence check numbers may also be located in the EJWronlc Debts secuon of your statement Daily Ledger Balance Date Ledger Balance Date Ledger Balance 3/1-3/2 $ 71,328.10 3/17 $ 72,880.10 3/3 70,878.10 3/18-3/19 73,455.10 3/4-3/11 70,630.10 3120-3/25 79,629.10 3112 70,620.10 3/26-3130 86,428.24 3/13-3/16 73,630.10 3%31 87,803.24 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Boa 942809 Sacramento,CA 94209-0001 www.treasurer.ca.aov/omis-laif (916)653-3001 April 01,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PM{A Aversee Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Tvoe Definitions March 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,221,433.46 Total Withdrawal: 0.00 Ending Balance: 1,221,433.46 ittps://Iaifins.treasurer.ca.gov/RegularStatement.aspx 4/1/2014 9 STAFF REPORT h LIBRARY SERVICES DEPARTMENT RANCHO Date: May 5, 2014 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of April 7, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 10 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 7, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. Present were Members Amsler,Davies, Gilfry,Gonzalez,Leal,May, Soehnel and Sommer. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. ****** C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Cl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk Janice Reynolds. Kristine Scott was unable to attend tonight's meeting. ****** D. PUBLIC PRESENTATION D1. Update of the West Side Districts and Street Lighting Districts. Presented by Francie Palmer, Community Services Marketing Manager. Francie Palmer, Community Services Marketing Manager, presented a PowerPoint presentation to the Board updating them on the West Side Districts and Street Lighting Districts. Member Akahoshi arrived at 6:09 p.m. E. CONSENT CALENDAR El. Approval of Library Foundation Treasurer's Report: January and February, 2014. 11 Library Foundation Board Minutes April 7, 2014 Page 2 MOTION: Moved by Member May to approve the Treasurer's Reports, seconded by Member Akahoshi, motion carried, 9-0-1 (with White absent). E2. Approval of Minutes: February and March 3, 2014. MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Sommer, motion carried, 9-0-1 (with White absent). F. LIBRARY DIRECTOR'S STAFF REPORTS F 1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an updated oral report to the Members on the status of the Library. G. BOARD BUSINESS GI. 2014 Library Telethon debrief. Discussion led by President Leal. President Leal thanked the Members for all of their help with the Telethon 2014. She stated the Telethon was a major success and everyone participated. She reviewed the handouts with the Board. President Leal asked the Members to e-mail her their comments on what worked, what did not work for the Telethon. Library Director Karatsu stated that he appreciated all the work everyone did. G2. 2014 Tour de Fork event. Discussion led by President Leal. President Leal reviewed the 2014 "Tour de Fork event with the Members. After discussion the following motion was made. MOTION: Moved by Member Gilfry to approve the Library Foundation in becoming a co-Title Sponsor with the Community and Arts Foundation for the 2014 Tour de Fork at a cost of$2,500, seconded by Member Akahoshi, motion carried, 9-0-1 (with White absent). G3. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal. 12 Library Foundation Board Minutes April 7, 2014 Page 3 Member Davies presented an oral report on the 2014 San Bernardino Big Give Campaign. After discussion the following motion was made. MOTION: Moved by Member May for the Library Foundation to participate in the 2014 San Bernardino Big Give Campaign, seconded by Member Gonzalez, motion carried, 9-0-1 (with White absent). G4. Review of 2014 Strategic Plan. Discussion led by President Leal. President Leal asked the Members to review on pages 19 and 20 the dates listed. She asked the ad hoc Fund Development committee to review the dates at their next meeting. G5. New members update. Discussion led by President Leal. President Leal stated that Kristine Scott was unable to attend tonight. However, she will be at the next Library Foundation meeting. G6. Update on ad hoc sub-committees. Discussion led by President Leal. President Leal stated that there is a potential signature event which will be scheduled for October 4th or 11th. H. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING 141. Update on 20/20. H2. Update on Fund Development Meeting. ' 1. ADJOURNMENT MOTION: Moved by Member Sommer to adjourn, seconded by Member Akahoshi, motion carried, 9-0-1 (with White absent). The meeting adjourned at 7:12 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary 13