HomeMy WebLinkAbout14/05/05 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, May 5, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga
at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at
6 p.m. Present were Members Amsler, Gilfry, Leal, May, Soehnel and Sommer.
Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director
and Vivian Garcia, Administrative Secretary.
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B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
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C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
Cl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk
Janice Reynolds.
City Clerk Janice Reynolds presented the Oath of Office to new Member Kristine Scott.
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D. CONSENT CALENDAR
D1. Approval of Library Foundation Treasurer's Report: March, 2014.
MOTION: Moved by Member Amsler to approve the Treasurer's Report for March, seconded
by Member Sommer, motion carried, 7-0-4 (with Akahoshi, Davies, Gonzalez and White
absent).
D2. Approval of Minutes: April 7, 2014.
MOTION: Moved by Member Amsler to approve the minutes, seconded by Member May,
motion carried, 7-0-1 (with Akahoshi, Davies, Gonzalez and White absent).
Library Foundation Board Minutes
May 5, 2014
Page 2
E. LIBRARY DIRECTOR'S STAFF REPORTS
E1. Library Status Update: Oral report by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the last few days when Library staff was in the Emergency
Operations Center during the Etiwanda Fire.
Michelle Perera, Assistant Library Director, passed out flyers for the different programs the
Library will be offering during the month of May.
Assistant Library Director Perera stated that on May 16 starting at 4:45 p.m., the Back to Basics
Graduation will be held in Celebration Hall at the Cultural Center. Fire Chief Mike Bell will be
the Keynote Speaker. The Asian/Pacific Islander Cultural Arts Night will be held the same day
starting at 7 p.m. Star Wars Day will be held on Saturday, May 24, from 1 to 4 p.m. at the Biane
Library. On Friday, May 23, the Libraries will be closed for Staff Development Day. On Friday,
May 30, from 5 to 7 p.m. Summer in the City will be held at Central Park for the Summer Reading
Program Kick-off.
F. BOARD BUSINESS
Fl. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal.
President Leal stated the 2014 San Bernardino Big Give Campaign event information was posted
on Facebook and Twitter account. There will be an announcement made at this week's City
Council meeting.
Member Scott stated that the Big Give Campaign is a County Wide Initiative. There are over two
hundred and fifty (250) non-profit organizations involved.
F2. 2014 Tour de Fork event. Discussion led by President Leal.
President Leal asked staff for an updated on the 2014 Tour de Fork event.
Robert Karatsu, Library Director, stated that an agreement had been received listing the co-Title
Sponsor as the Library Foundation for $2,500. The Library Foundation will receive one hundred
and seventy-five tickets (175). Once they are sold, other tickets are available to sell provided the
other sponsor has not sold them. The cap is four hundred (400) tickets for the event. The cost is
$40 per ticket unless the tickets are purchased from PayPal with the cost at $42 per ticket. The
week of the event the price of the tickets are $50. The tickets are to be received on May 12.
President Leal requested that for future events, the Members would like to review articles and
advertisements being prepared for the events.
Library Foundation Board Minutes
May 5, 2014
Page 3
After discussion, the Members requested that each Member receive ten (10) tickets to sell. Once
Members have sold their tickets, they may request more to sell. Each Member is to keep track of
who the tickets are sold to. Each Library will have twenty (20) tickets to be able to sell on-site.
Members Amsler and Scott volunteered to sell tickets at the Summer in the City event on May 30.
F3. Review of 2014 Strategic Plan. Discussion led by President Leal.
President Leal stated that at the next meeting Members will review the dates listed on pages 19
and 20 of the 2014 Strategic Plan. She asked the ad hoc Fund Development committee to review
the dates. She reminded the Members that there will be a workshop planned for the month of
August.
F4. Possible signature music event. Discussion led by President Leal.
Member Gilfry stated that there are plans to have a music event in Celebration Hall on Saturday,
October 4". Dana Gioia, Morten Lauridsen and Rod Gilfry will be performing. More information
will be available at the next meeting.
F5. Update on ad hoc sub-committees. Discussion led by President Leal.
Member May stated a picnic themed potluck is planned once the June meeting is concluded at her
home.
G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
No items were mentioned.
H. ADJOURNMENT
MOTION: Moved by Member Gilfry to adjourn, seconded by Member Sommer, motion carried,
7-0-4 (with Akahoshi, Davies, Gonzalez and White absent). The meeting adjourned at 7:08 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: August 4, 2014