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Home My WebLink About14/09/15 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD Y AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING 6:00 p.m. September 15, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 r*x City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member ►ra Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on at 4A I posted a true and correct copy of the Library Foundation Board meeting Agenda dated rPl. /r % 7 to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: �G�JLG 'utca� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 159 2014 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi Davies Gilfry Gonzalez , Leal May Scott Soehnel _ 2nd Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office — The Oath of Office will be administered by City Clerk Janice Reynolds. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: June, July and August 2014. 2. Approval of Minutes: August 4 and 23, 2014. E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. 1 LIBRARY FOUNDATION BOARD AGENDA SEPTEMBER 15, 2014 2 RANCHO CUCAMONGA F. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Update on "A Night to Remember" event. Discussion led by President Leal. 2. Discussion on potential new members. Discussion led by President Leal. 3. Update on Strategic Planning meeting. Discussion led by President Leal. 4. Update on ad hoc sub-committees. Discussion led by President Leal. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H: ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, September 9, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 T P RT = ` S AFF REO LIBRARY SER\'ICES DEPARTMENT RANCHO Date: September 15, 2014 C,UCAMONGA To: Rancho Cucamonga Library Foundation U� From: Robert Karatsu, Library Director - `r Subject:TREASURER'S REPORT —JUNE, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH June, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $129,033.65 $6,467.22 $5,413.75 $130,087.12 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs- Literacy5$ ,000.005$ ,000.00 Play & Learn IslandsTM^ 5$ .230.005$ ,230.00 Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $75.000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,349,591.17 $6,467.22 ($5,413.75) $1,350,644.64 LAIF Account $1,292,127.75 LAIF Interest Union Bank Account" $58,516.89 Less Outstanding Checks Total Library Foundation Holdings: $1,350,644.64 3 TRGASURI R'S Ri:wwr-MAT,2014 PAGE?2 Sul''I'FNIBER 15,2014 Revenues: $6,467.22 Tour de Fork $ 5,210.00 General Fund Telethon $ 370.00 General Fund Big Give $ 285.30 General Fund Speaker Donation $ 500.00 General Fund PAB Snack Machine $ 14.92 General Fund Donations (Edison Emp/UPS Emp) $ 87.00 General Fund Expenditures: $5,413.75 City of Rancho Cucamonga (Telethon 2014 CSD Staff) $ 5,163.75 General Fund City of Rancho Cucamonga (Gift Cards for T 2014) $ 250.00 General.Fund 4 �`�� T Pagel of 10 UnionBank .. ..ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 05/31/14-06/30/14 GOVERNMENT SERVICES- SOU'T'H 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LAS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ We want to notify you that on July 1,2014, Union Bank's parent will consolidate its operab'ons in the United States and rename the FDIC-insured legal entity MUFG Union Bank,N.A.The Union Bank brand- a part of MUFG and its predecessor companies for over 20 years-will not change,nor will the way we do business together.There are no actions you need to take.For more information, visit unicnbank.com/ mufgunionbank. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:31 Balance on 5/31 $ 57,463.42 Total Credits 6,467.22 Deposits(6) 5,217.22 Electronic credits(1) 1,250.00 Total Debits -5,413.75 Checks paid(2) -5,413.75 Balance on 6130 $ 56,516.89 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 6/5 UNENCODED COURIER DEPOSIT 47484744 $ 2,020.00 6/10 CARRIER DEPOSIT 45583438 210.002 6/10 UNENCODED COURIER DEPOSIT 46737675 154.92' 6/18 CARRIER DEPOSIT 47823763 1,925.30 6/24 CARRIER DEPOSIT 46899309 680.00/ 6/25 UNENCODED COURIER DEPOSIT 45903554 227.001/ 6 Deposits Total $ 5,217,22 Electronic credits Date Description/Location Reference Amount 6/30 PAYPAL TRANSFER PPD"""""`VPWQ 52881859 $ 1,250.00 DEBITS 5 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Numbers O5t31/14-06I30114 Check Paid Number Date Amount Number Date Amount 10136 6/9 250.00 10137 6/18 5,163.75 2 Checks paid Total $ 5,413.75 Dally Ledger Balance Date Ledger Balance Date Ledger Balance 5/31-6/4 $ 57,463.42 6/18-6/23 $ 56,359.89 6/5-6/8 59,483.42 6/24 57,039.89 6/9 59,233.42 6/25-6/29 57,266.89 6/10-6/17 59,598.34 6130 58,516.89 6 LAIF Regular Monthly Statement Page I of 1 Local Agency Investment Fund 809 Box 9 ,CA 94209-0001 Sacramento,CA %�s 'Areasurer.ca.eov/omia-lalf Sacl (916)653-3001 July 01,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA A e a¢e Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: 110MINti Tran Tvnc Definitions June 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,292,127.75 Total Withdrawal: 0.00 Ending Balance: 1,292,127.75 https://Iaifms.treasurer.ca.gov/RegularStatement.aspx 7/1/2014 7 STAFF REPORT 1.1BRARY SERVICES DEPARTMENT l RANCHO Date: September 15, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT—JULY,�20V14 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH July, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $130.087.12 $4,476.45 $2,580.00 $131,983.57 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83125.00 $83,125.00 Adult Literacy $19.400.55 $19.400.55 Greg &Terri Jacobs - Literacy5$ ,000.00 $5,000.00 Play & Learn IslandSTM" 5$ ,230.00 $5,230.00 Lola A. Livesev Trust Account $218.801.97 $218,801.97 Innovation Fund $75.000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $10.000.00 $10,000.00 Operating Reserve Fund5$ 000.005 0$ 00.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1.350.644.64 $4,476.45 ($2,580.00) $1,352,541.09 LAIF Account $1,292,127.75 LAIF Interest $691.45 Union Bank Account' $59,721.89 Less Outstanding Checks Total Library Foundation Holdings: $1,352,541.09 8 TRF ASURER'S RETORT-JULY,2014 PACi13 2 SEVI'VNIHHR 15,2014 Revenues: $4,476.45 Tour de Fork $ 2,585.00 General Fund Telethon $ 300.00 General Fund LAIF Interest $ 691.45 General Fund Rental Payment $ 900.00 General Fund Expenditures: $2,580.00 Victoria Gardens (Tour de Fork) $ 2,500.00 General Fund Olive Heseker (Refund of Tour de Fork Tickets) $ 80.00 General Fund 9 Rancho Cucamonga Public Library Foundation CASH REPORT JULY 2014 Beginning Balance $1,350,644.64 LAIF Interest Earned 691.45 Deposits 7/1/2014 1,000.00 7/7/2014 1,520.00 7/10/2014 1,200.00 3,720.00 Transfers 65.00 ` 65.00 Less Checks #010138 (80.00) #010139 (2,500.00) (2,580.00) Ending Balance $ 1,352,541.09 Union Bank, Statement Ending Balance $ 59,721.89 Less Outstanding Checks Deposits in Transit - Investments - LAIF 1,292,819.20 Adjusted Bank Balance $ 1,352,541.09 10 Pae 1 of 2 V��n� ®I��ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number.411110006111110 UNION BANK 07/01/14-07/31/14 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 800-7998-8-CustomerInquiries LOS ANGELES CA 90051-3e40 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ On July 1, 2014, Union Bank's parent consolidated its operation in the United States and renamed the FDIC-insured legal entity,MUFG Union Bank,N.A.The Union Bank brand-a part of MUFG and its predecessor companies for over 20 years-did not change,nor has the way we do business together. There are no actions you need to take.For more information, visit unionbank.com/mufgunionbank. Public Fund Checking Summary Account Number:linjOUM Days in statement period:Days in statement period:31 Balance on 7/1 $ 58,516.89 Total Credits 3,785.00 Deposits(3) 3,720.00 Electronic credits(1) 65.00 Total Debits -2,580.00 Checks paid(2) -2,580.00 Balance on 7/31 $ 59,721,89 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 7/1 CARRIER DEPOSIT 47237152 $ 1,000.00 7/8 CARRIER DEPOSIT 47379173 1,520.00 7/10 CARRIER DEPOSIT 46211849 1,200.00'' 3 Deposits Total $ 3,720.00 Electronic credits Date Description/Loca6on Reference Amount 7/14 PAYPAL TRANSFER PPD"""""'HEW 51686764 $ 65.001/ DEBITS Check Paid Number Date Amount Number Date Amount 10138 7/18 80.00 10139 7/31 2,500.00 2 Checks paid Total $ 2,580.00 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Nurnber:Ammwmmw 07/01/14-07/31/14 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 7/1-7/7 $ 59,516.89 7/14-7117 $ 62,301.89 7/8-7/9 61,036.89 7/18-7130 62,221.89 7/10-7/13 62,236.89 7/31 59,721.89 12 LAIF Regular Monthly Statement Page I of I Local Agency Investment Fund P.O.Box 942809 www,treasurer.ca.eov/omia-laif/laif:aso Sacramento,CA 94209-0001 (916)653-3001 August 06,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Average Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran True Definitions July 2014 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 7/15/2014 7/142014 GRD 1438914 SYSTEM 691.45 Account Summary Total Deposit: 691.45 Beginning Balance: 1,292,127.75 Total Withdrawal: 0.00 Ending Balance: 1,292,819.20 httnc•//laifm.c treasurer ra onv/Rranlar.Ctatrmrnt acnv 4/A/DM 4 13 STAFF REPORT - LIBRARY SERVICES DEPAR:rmENT b RANCHO Date: September 15, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundations From: Robert Karatsu, Library Director — Subject: TREASURER'S REPORT— AUGUST, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH August, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $131.983.57 $1,155.10 $573.82 $132,564.85 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs - Literacy5$ 000.005� 000.00 Play & Learn IslandsT^" 5$ 230.00 $5,230.00 Lola A. Livesev Trust Account $218.801.97 $218,801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10.000.00 Operating Reserve Fund5$ ,000.005$ ,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,352,541.09 $1,155.10 $573.82 $1,353,122.37 LAIF Account $1,292,819.20 LAIF Interest Union Bank Account* $60,876.99 Less Outstanding Checks ($573.82) Total Library Foundation Holdings: $1,353,122.37 14 TRRASURFR's RFi,oiur—AUGUST,2014 PAGH2 SI:IYI'P;AIBFR 15,2014 Revenues: $1,155.10 Donation (Edison Emp) $ 60.00 General Fund Tour de Fork $ 80.00 General Fund PAB Snack Machine $ 15.10 General Fund Telethon $ 100.00 General Fund Rental Payment $ 900.00 General Fund Expenditures: $573.82 RC Community & Arts Foundation $ 573.82 General Fund (Bricks for Donors of the 2014 Telethon) 15 Rancho Cucamonga Public Library Foundation CASH REPORT AUGUST 2014 Beginning Balance $1,352,541.09 LAIF Interest Earned - Deposits 8/5/2014 100.00 8/6/2014 995.10 8/21/2014 60.00 1,155.10 Transfers - Less Checks #010140 (573.82) (573.82) Ending Balance $ 1,353,122.37 Union Bank, Statement Ending Balance $ 60,876.99 Less Outstanding Checks (573.82) Deposits in Transit Investments - LAIF 1,292,819.20 Adjusted Bank Balance $ 1,353,122.37 16 111111ENV Page lofl UnionBank ®� (�®� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number. UNION BANK 08/01/14-08/29/14 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account Information and key online services with the Mobile Business Center from Union Bank.Go to m.unionbank.com on your smartphone to check balances, initiate transfers, and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number Days in statement period:Days in statement period:29 Balance on 8/1 $ 59,721.89 Total Credits 1,155.10 Deposits(3) 1,155.10 Total Debits 0.00 Balance on 8/29 $ 60,876.99 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 8/6 UNENCODED COURIER DEP NO LABEL 45007433 $ 100.00 8/6 UNENCODED COURIER DEP NO LABEL 45007435 995.10 8/25 UNENCODED COURIER DEPOSIT 46659372 60.00 3 Deposits Total $ 1,155.10 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/1-8/5 $ 59,721.89 8/25-8/29 $ 60,876.99 8/6-8/24 60,816.99 17 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. www.treasurer.m.eov/omia-laif/Iaif.aso me Seerameato,to,CCA 94209-0001 A (916)653-3001 September 03,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PNIA Averaat Monthly Yltlds 10500 CMC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Tvoc Definitions August 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,292,819.20 Total Withdrawal: 0.00 Ending Balance: 1,292,819.20 http://Iaifms.treasurer.ca.gov/RegularStatement.aspx 9/3/2014 18 STAFF REPORT -� LIBRARY SERVICES DEPARTMENT } RANCHO Date: September 15, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of August 4 and 23, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and adjourned meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 19 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, August 4,2014, in the Tri-Communities Room,located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi, Davies, Gilfry, Gonzalez, Leal, May, Scott, Soehnel, and Sommer. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR C1. Approval of Library Foundation Treasurer's Report: April, May and June, 2014. MOTION: Moved by Member Davies to approve the April and May Treasurer's Report and to return with the June report to include the missing page at the next meeting, seconded by Member Sommer, motion carried, 9-0. C2. Approval of Minutes: May 5, June 2, June 9 and July 7, 2014. MOTION: Moved by Member Davies to approve the minutes, seconded by Member Akahoshi, motion carried, 9-0. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that in the April's Treasurer's Report there was a $40,000 check received for the Play and Learn IslandsTM. Also in May's Treasurer's Report there was a $5,000 check received from Edison for the Moving Forward Grant. 20 Library Foundation Board Minutes August 4, 2014 Page 2 Michelle Perera, Assistant Library Director, presented an oral update on the Summer Reading Program. Library Director Karatsu presented an oral update regarding the second floor of the Biane Library. Assistant Library Director Perera updated the Members on the progress of the Pop-up RC Grant received from the State Library. Michelle Perera, Assistant Library Director, reviewed the 20`h Anniversary Cultural Arts Night planned at the Archibald Library on Friday, September 26 from 7 to 9 p.m. with the Board. E. BOARD BUSINESS El. Update on 2014 Tour de Fork event: Discussion led by President Leal. President Leal stated that the Members had sold 198 tickets to the Tour de Fork. The amount received was $7,930 minus the Sponsorship of $2,500. She stated that the Members could congratulate themselves on ajob well done. A discussion among the Members stating that if Victoria Gardens could make note for next year: More water Less security Try to keep the "flow" of walking from the food to the drink together Earlier notification of date E2. 2014 San Bernardino Big Give Campaign. Discussion led by President Leal. President Leal reviewed the list of donors for the Big Give with the Members. "Total received was $285.30. Member Scott is on the 2014 San Bernardino Big Give Campaign Board and will keep the Members informed. E3. Update on signature music event. Discussion led by President Leal. Member Gilfry presented an oral report to the Board on the signature music event. The event will be held on Saturday, October 4, in Celebration Hall at the Cultural Center. The event will begin at 7:30 p.m. After discussion, the Board decided to hold an"after party" in the Library. Pre-sale tickets will be $75. 21 Library Foundation Board Minutes August 4, 2014 Page 3 A budget will be presented at the next meeting. E4. Library Foundation Budget for FY 2014-15. Proposed budget attached. Discussion led by President Leal. Michelle Perera, Assistant Library Director, review the proposed budget for fiscal year 2014-2015 with the Board. MOTION: Moved by Member May to approve the budget, seconded by Member Akahoshi, motion carried, 9-0. E5. Approval of Library Foundation Calendar. Discussion led by President Leal. President Leal review the Library Foundation calendar with the Board. MOTION: Moved by Member Sommer to approve the calendar, seconded by Member Soehnel, motion carried, 9-0. E6. Update on Strategic Goals and Foundation retreat on August 23, 2014. Discussion led by President Leal. President Leal presented an oral report on the retreat planned for Saturday, August 23, at 9 a.m. at the Cultural Center. E7. Update on ad hoc sub-committees. Discussion led by President Leal. Member May updated the Board on a possible picnic potluck for September. After discussion, the event was planned for Monday, September 8, at 6 p.m. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING No items were given. 22 Library Foundation Board Minutes August 4, 2014 Page 4 G. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to August 23 at 9 a.m. at the Cultural Center, seconded by Member Sommer, motion carried, 9-0. The meeting adjourned at 7:16 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 23 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Saturday, August 23, 2014, in the Conference Room - upstairs, located at the Cultural Center at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 10 a.m. Present were Members Akahoshi, Davies, Gilfry, Leal, May, Scott, Soehnel and Sommer. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. ITEMS OF BUSINESS B1. Strategic Planning Workshop. Assistant Library Director Perera started with an exercise in helping to prepare Member with creating new and different ideas for fundraising. Members review and developed plans for Fund Development, Music Event, Public Relations and Schools and Community outreach. The meeting recessed from the meeting from 12:20 p.m. to 12:45 p.m. President Leal reviewed the Strategic Goals handout with the Members in fulfilling goals. President Leal stated that a rough draft will be presented to the Board for their approval on a roles and responsibilities list of a Member. President Leal suggested that a Library Foundation recruitment be started for Members using Channel 3, newspaper, Rancho Report Section of the Grapevine and Facebook. Member Scott suggested that each Member for the next meeting come with a potential Library Foundation Member's name to be contacted. Member Gilfry suggested inviting potential new Members to attend a Library event and attend a Library Foundation meeting. 24 Library Foundation Board Minutes August 23, 2014 Page 2 Member Akahoshi stated that the distribution of the Annual Library 2015 Calendar was to be hopefully delivered to schools and community groups in December. The amount to be ordered is to remain at 20,000 calendars. A schedule of presentations is to be available for the November meeting. Member Davies stated that a tri-fold brochure on the Library Foundation is being created with review by the Board in February. The sponsorship brochure will be reviewed and updated. President Leal stated that a review of the Foundation web site and PayPal will take place in the coming months. President Leal stated that business cards and name tags will be ordered for each Library Foundation Member in the coming months. Also, a shirt with the Library Foundation logo is to be created. Member Scott stated that the slides for the Library Foundation on Channel 3 will be reviewed. A quarterly newsletter to be e-mailed will be created. Also, to review the article on the Library Foundation in the Annual Calendar. Member Gilfry reviewed the budget and plans for the Music Event for October 4 with the Board. MOTION: Moved by Member Davies to approve the Music Program with an expenditure budget of$6,000 and a revenue of$15,000, seconded by Member Sommer, motion carried, 8-0-1 (with Gonzalez absent). Member Gilfry suggested a spring event — Tea Party. With each Member responsible for the attendees and decorations for a table at a Tea Party. President Leal reviewed the letter campaign with the Board. President Leal suggested creating a review of each activity that is provided or planned by the Library Foundation to evaluate if the activity was successful. President Leal stated that a review of the Community Partners Brochure would be completed by November. President Leal suggested the spring event to be a Corporate Campaign. President Leal suggested that the Library Foundation be a sponsor for the Tour de Fork if invited to be one next year. She also stated that more communication and collaboration with other sponsors is needed. Member Sommer suggested that an interest list be created on the website for the future Tour de Fork. 25 Library Foundation Board Minutes August 23, 2014 Page 3 Member Davies requested that information on what the $2,500 Sponsorship for Tour de Fork covers. Member Scott requested that the Library Foundation be a part of the 2015 Big Give Campaign. Also a potential Membership Campaign be considered. President Leal suggested researching Planned Giving opportunities and naming opportunities. Member May reviewed the September 8 social with the Members. Member Gilfry stated that December 14 would be the date for the next social with the Members. C. COMMUNICATIONS FROM THE PUBLIC None were presented. D. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn to Monday, September 15, at 6 p.m. in Tri- communities Room at City Hall, seconded by Member Soehnel, motion carried, 8-0-1 (with Gonzalez absent). The meeting adjourned at 2:01 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 26