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Home My WebLink About14/12/01 (Agn) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. December 1, 2014 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on /\/c✓. as ao/y , at 430 e , I posted a true and correct copy of the Library Foundation Board meeting agenda dated `lDtc�, / do/L1 to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /!-aS=/ , at Rancho Cucamonga. City of Rancho Cucamonga By: V L.is�.!',.� A�M� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA DECEMBER 19 2014 1 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi Davies Gilfry Gonzalez , Leal May Scott Soehnel_and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: October, 3 2014. 2. Approval of Minutes: November 3, 2014. 9 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Discussion of future fundraisers. Discussion led by President Leal. 2. Update on holiday events. Discussion led by Board Member May and Secretary Gilfry. LIBRARY FOUNDATION BOARD AGENDA DECEMBER 1, 2014 2 RANCHO CUCAMONGA 3. Discussion on potential new members. Discussion led by President Leal. 4. Update on ad hoc sub-committees. Discussion led by President Leal. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, November 25, 2014, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: December 1, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT—OCTOBER. 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $127.287.25 $9.998.64 $1,039.38 $136,246.51 Archibald Children's Books Endowment $40.000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19.400.55 $19.400.55 Greg &Terri Jacobs- Literacy5 0$ 00.00 $1,434.30 $3,565.70 Play & Learn IslandsT"' 5$ 230.00 $5,230.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Innovation Fund $75,000.00 $75,000.00 Moving Forward: Workforce Tech Skills- Edison $10.000.00 $10.000.00 Operating Reserve Fund5 0$ 00.00 $5,000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1,347,844.77 $9,998.64 ($2,473.68) $1.355,369.73 LAIF Account $1,292,819.20 LAIF Interest $787.73 Union Bank Account' $61,992.68 Less Outstanding Checks ($229.88) Total Library Foundation Holdings: $1,355,369.73 3 TREASURER'S RL:PORT—OCPOBER,2014 PAGE 2 DrrcEMBER 1,2014 Revenues: $9,998.64 A Night to Remember $ 7,132.72 General Fund RCPL20 $ 860.00 General Fund PAB Snack Machine $ 13.44 General Fund Drama After Dark $ 135.00 General Fund LAIF Interest $ 787.73 General Fund Archibald Donation Box $ 130.75 General Fund UPS Employee $ 39.00 General Fund Rental Payment $ 900.00 General Fund Expenditures: $2,473.68 Peter Walsh $ 500.00 General Fund Alliant Insurance Services, Inc. $ 277.00 General Fund (Insurance for"A Night to Remember") Williams Plunkett (Poe Costume) $ 32.50 General Fund San Bernardino County Sheriff's (Security) $ 229.88 General Fund GST(Notebook for Back to Basics Program) $ 1,035.89 General Fund CDW-G (Software for 626 Notebook) $ 398.41 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2014 Beginning Balance $1,347,844.77 LAIF Interest Earned 787.73 Deposits 10/2/2014 65.00 10/2/2014 65.75 10/7/2014 6,739.00 10/20/2014 105.00 10/23/2014 110.00 10/27/2014 33.44 7,118.19 Transfers 1,957.72 135.00 2,092.72 Less Checks #010145 (500.00) #010146 (277.00) #010147 (1,035.89) #010148 (32.50) #010149 (398.41) #010150 (229.88) (2,473.68) Ending Balance $ 1,355,369.73 Union Bank, Statement Ending Balance $ 61,992.68 Less Outstanding Checks (229.88) Deposits in Transit Investments - LAIF 1,293,606.93 Adjusted Bank Balance $ 1,355,369.73 5 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number. 10/01114-10/31/14 Check Paid Number Date Amount Number Date Amount 10144 10/6 3,000.00 - 10147 10/27 1,035.89- 10145 ,035.8910145 10/6 500.00 10148 10/28 32.50 10146 10/16 277.00 10149 10/29 398.41 6 Checks paid Total $ 5,243.80 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 10/1 $ 58,025.57 10/23 $ 61,333.32 10/2-10/5 58,090.57 10/24-10/26 63,291.04 1016 54,656.32 10/27 62,423.59 10/7-10/15 61,395.32 10/28 62,391.09 10/16-10/19 61,118.32 10/29-10/31 61,992.68 10/20-10/22 61,223.32 6 Q9 4 Page 1 of 2 tO UnionBank ®F1P9�A4 CCONN TS RANCHO CUCAMONGA PUBLIC LIBRARY Statement Numbers [INION BANK 10/01/14-10/31/14 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 600-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank.Go to m.unionbank.com on your smariphone to check balances,Initiate transfers,and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:31 Balance on 1011 $ 58,025.57 Total Credits 9,210.91 Deposits(6) 7,118.19 Electronic credits(2) 2,092.72 . Total Debits -5,243.80 Checks paid(6) -5,243.80 Balance on 10/31 $ 61,992.68 CREDITS Deposits including check and cash credils Date Description/Location Reference Amount 10/2 CCV DEPOSIT SEQ#1002CA0370 A-0OOOOOOOOOS 90220324 $ 65.00 10/6 CCV DEPOSIT SEQ#1006970940 A-OOOOOOOOOON 90236130 65.75 1017 CARRIER DEPOSIT 46149857 6,739.00 10/20 UNENCODED COURIER DEPOSIT 47912555 105.00", 10/23 UNENCODED COURIER DEP NO LABEL 45045976 110.00 10/27 UNENCODED COURIER DEPOSIT 46351100 33.44 6 Deposits Total $ 7,118.19 Electronic credits Date Description/Location Reference Amount 10/24 PAYPALTRANSFER PPD***"**"-'2NCA 52237044 $ 1,957.72- 10/27 CASH MANAGEMENT BKTRANSFER 93090632 135.00 2 Electronic credits Total $ 2,092.72 DEBITS 7 LAIF Regular Monthly Statement Page I of 1 Local Agency Investment Fund P.O.Boz 942809 www.treasurer.ca.gov/pmia-laillIaMuso Sacramento,CA 94209-0001 (916)653-3001 November 04,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PMIA Averaee Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions October 2014 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/15/2014 10/14/2014 QRD 1448671 SYSTEM 787.73 Account Summary Total Deposit: 787.73 Beginning Balance: 1,292,819.20 Total Withdrawal: 0.00 Ending Balance: 1,293,606.93 ittns•//laifine trPAS11MT en onv/Remilnr.Rtntamrnt agnv +I ie nni A 8 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: December 1, 2014 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of November 3, 2014. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 9 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 3, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:05 p.m. Present were Members Akahoshi, Davies, Gilfry, Leal, Scott, Soehnel and Sommer. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian and Vivian Garcia, Administrative Secretary. ****** B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS Cl. Administration of Oath of Office—The Oath of Office will be administered by City Clerk Janice Reynolds. City Clerk Janice Reynolds presented the Oath of Office to Secretary Tina Gilfry. D. CONSENT CALENDAR D I. Approval of Library Foundation Treasurer's Report: September, 2014. MOTION: Moved by Member Davies to approve the Treasurer's Reports, seconded by Member Akahoshi, motion carried, 7-0-2 (with Gonzalez and May absent). D2. Approval of Minutes: September 15 and October 6, 2014. MOTION: Moved by Member Scott to approve the minutes, seconded by Member Sommer, motion carried, 7-0-2 (with Gonzalez and May absent). 10 Library Foundation Board Minutes November 3, 2014 Page 2 E. LIBRARY DIRECTOR'S STAFF REPORTS EL Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the "Hello Kitty" program held on Saturday, November 151. Assistant Library Director Perera presented an oral report on the "Drama after Dark" event which was held on Friday, October 17a'. F. BOARD BUSINESS Fl. Update on "A Night to Remember" event. Discussion led by President Leal. President Leal reviewed the "A Night to Remember" event with the Members. F2. Discussion of future fundraisers. Discussion led by President Leal. President Leal reviewed the 2015 Fundraisers with the Members. President Leal stated that on Thursday, March 26, 2015, a Trivia Challenge would be held. President Leal stated that Members had suggested a Tea Party to be held in spring of 2015, along with the Tour de Fork for 2015 and the Big Give Campaign in 2015. F3. Update on holiday events. Discussion led by Board Member May and Secretary Gilfry. Member Gilfry reviewed dates with the Members. The evening of December 14 seemed to work best. The City of Rancho Cucamonga's Holiday Annual Dinner will be held on Saturday, December 6. F4. Discussion on potential new Members and December meeting. Discussion led by President Leal. President Leal reviewed the names of Kim Alexander, Peter Vargas, Phil Rodriguez and Tim Johnson with the Members. Members will follow up to see if they might attend the Foundation meeting on Monday, December 1. F5. Presentation of Southern California Gas Company grant. Presentation by Board Member Scott. 11 Library Foundation Board Minutes November 3, 2014 Page 3 Member Scott presented a check from Southern California Gas Company for the Rancho Cucamonga Library Foundation of$2,500. F6. Update on ad hoc sub-committees. Discussion led by President Leal. There were not any updates presented ****** G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING None were listed. H. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Sommer, motion carried, 7-0-2 (with Gonzalez and May absent). The meeting adjourned at 7:05 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 12