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HomeMy WebLinkAbout2016/01/26 - Agenda Packet - Special It C1 ' of (X,-ANTCH0 UCAMONGA AGENDA CITY COUNCIL AND FIREPROTECTION DISTRICT SPECIAL MEETING TUESDAY, JANUARY 26, 2016 + 9:00 A.M. Cultural Center + Celebration Hall 12505 Cultural Center Drive � Rancho Cucamonga, CA 91739 A. CALL TO ORDER: Al. Pledge of Allegiance A2. Roll Call: Mayor/President Michael Mayor Pro TemNice President Spagnolo Council/Board Members Alexander, Kennedy and Williams B. COMMUNICATION FROM THE PUBLIC: This is the time and place for the general public to address the City Council and Fire Protection District on only those items listed on the agenda. State law prohibits the Council and Fire Board from addressing any issue not previously included on the Agenda. The Council and Fire Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Council, and Fire Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this time period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. --CONTINUED-- SPECIAL MEETING—January 26,2016-9:00 a.m. Cultural Center-Celebration Hall Page 1 of 2 C. ITEMS OF DISCUSSION: C1. DISCUSSION CONSIDERATION AND ADOPTION OF CITY COUNCIL GOALS AND CONSENSUS BUILDING - Dr. Bill Mathis, Facilitator D. ADJOURNMENT I, Linda A. Troyan, MMC, City Clerk Services Director, of the City of Rancho Cucamonga, hereby certify that a true, accurate copy of the foregoing agenda was posted on January 21, 2016, per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and,on the City's website. LL �i . Troyan, MMC ierk Services Director, City of Rancho Cucamonga SPECIAL MEETING—January 26, 2016-9:00 a.m. Cultural Center-Celebration Hall Page 2 of 2 MEMORANDUM CITY MANAGERS OFFICE RANCHO Date: January 26, 2016 UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Linda D. Daniels, Assistant City Manager Subject: TRANSMITTAL OF PROPOSED 2016 COUNCIL GOALS AND CURRENT STATUS OF PRIOR GOALS In preparation for the Team Building and Goals Meeting on January 26, 2016, staff has updated the current Council Goals and Objectives (attached). Also included in the attachment are staff's recommended goals for 2016 for the Council's consideration. The goals are divided into three sections, with each one distinguishable by color and the page heading. 2016 NEW goals are white (page 1) ACTIVE and COMPLETED objectives are in blue and orange, respectively (pages 2 through 8) ON HOLD objectives are in yellow (page 9) Also, attached to this transmittal memo is an email from Mr. Tony Martinez in which he requests the Council's consideration of suggestions he has made regarding the existing goals. If you have any questions about the goals or their status please feel free to contact me, or City Manager John Gillison, prior to the meeting. Attachment: New, Active, and On Hold Goals Matrix January 20, 2016 email from Mr. Tony Martinez From:Tony Martinez<tonmarmar@charter.net> Date:January 20, 2016 at 10:18:38 PM PST To: <John.Gillison@CitvofRC.us> Cc:<council@cityofrc.us> Subject:Comments on RC 2015 Goals Thank you for considering my suggestions in the January 26 goal setting process. It would be helpful if Goals were numbered for easy reference; Public Safety goals 1, 5 and 8; a) Where is training done now?Why do we need another training facility?What will be the utilization %? Can it be leased for use by other local FD's? b) The mission has changed...FD resources should be used to augment Police...more eyes/ears in the community. c) Be proactive and remove unsafe vehicles from our streets instead of waiting until they get into accidents and hurt people. d) Use your GIS heat map to figure out that many calls are to nursing homes for patients with DNR orders, but the nursing home calls 911 anyway to avoid any liability. This just makes work for the FD,to justify more OT hours, staff, etc... Public Safety goals 2 and 3; a) Create a Foundation so those who wish to, can donate, and then reduce the budget ($2.8M/year?) accordingly, so that less taxpayer money is used. b) Taxpayers should not be paying to care for other people's abandoned pets. c) RC is a dumping ground for local communities, because we try to be "no kill", so they will not feel guilty. d) I need protection from bears, coyotes, snakes, mountain lions....that's what the tax dollars should be used for.... e) The results of years of spay/neuter programs are showing results, so the budget should be going down.... f) what is the $ cost per animal processed through the center? $2.8M divided by the number animals? Benchmark the budget with other cities (Upland is much less than $1 million.) g) RC should outsource all services to local veterinarians. RC should not be competing with local business people who can provide those services... Parks and Recreation Development; a) Consider development of vacant residential lots as "pocket parks" accessible without a car in the local neighborhood, in addition to the big parks. Enhancing Premier Community Status goal#5 (street lights); a) What is the payback period? Consider the long term costs (benefits/pensions) of taking on more employees...and special equipment (bucket trucks). Enhancing Premier Community Status goals; a) The IT function should be outsourced; RC should not compete with outside companies who can provide these services.The GIS aps should be outsourced as this is not a core competency of the City. b) The true cost of the GIS services sold to other cities is probably not accounted for,taking on permanent employees, benefits and pensions, and administrative staff overhead.These employees have to be kept productive even after we don't need any more aps, so we they look for "make work" projects. Each project should have a payback period, or return on investment analysis, and then contracted for with an IT company so we have no fixed/residual costs to deal with after the project is completed. c) There are multiple line items in the budget for"planning". What is the total of all the "planning" line items?The city is built out, so why do we need so much "planning"?We have no water for more development, so we don't need such a big planning department. How is water addressed in the environmental impact reports for each development project?Should there be a building moratorium? d) Set a goal to bury utility lines to reduce blight. e) Set a goal to buy billboards and tear them down to reduce blight. f) Rename public buildings to only deceased people who can't commit crimes after the building is named, unless the buiding was built with money donated by the namee, their own money, not my directed tax dollars. Mid and Long Range Planning goal #1; a) The LIVID should be supplemented from the General Fund.You say that you heard us from the recent election, but you still don't get it....use the general fund....we expect you to use the general fund to provide this basic service. We don't care what the east side did, and saying there is an equity issue is a red herring....go figure that out.You told us that we would have blight if we voted "no".You gave us a false choice...vote yes or get blight. But there was another solution; vote no and use the general fund to supplement the LIVID.You don't want to go there because it woulld take away from your pet projects and fire salaries/pensions. But that is your job to set priorities, because we can't do it all. So let's see if you've heard us.... Thank you for considering my comments in your process... Tony Martinez President PROTOSHARP Industries APICS CPIM/CIRM (909)731-3159 tonmarmar@charter.net www.protosharp.com NEW GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and New Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status PUBLIC SAFETY Proactively develop public safety programs and facilities to meet community needs Execute a contract for architectural services to prepare Fire District 2016 December 2016 Fire District Capital Reserves N 1 construction drawings for the relocation of the San Bernardino Fire Station. Continue to build/expand the Public Safety Video Network Police 2016 December 2016 Police budget; JAG grant; Asset N2 (PSVN) to include most major public facilities in town as well as Seizure funds the City perimeter. Further enhance community relationships by educating and Police 2016 December 2016 Police budget training residents to "harden the target" by: Present monthly Citizen Advisory Committee meetings (12); N3 Create at least 4 new Neighborhood Watch programs; Present 10 "How to Survive An Active Shooter Event" classes; and Host at least 6 "Coffee With A Cop" or similar events In partnership with Police, Fire, and Public Works, develop a Library 2016 December 2016 Library, Community Services and safety plan for Archibald Library, Biane Library, Central Park, Community Services Police staff Lions East and West and the Family Resource Center. The Police N4 safety plan could include increased staff training, recommendations for enhanced video surveillance, and an action plan in the event of an emergency. PARKS AND RECREATION DEVELOPMENT Proceed with planning and development of major park and recreational projects Complete Design Development, Schematic Design and begin Community Services 2016 December 2017 Capital Reserves N5 construction drawings for a new city gymnasium on Lot G at the Epicenter. ENHANCING PREMIER COMMUNITY STATUS As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region Complete and open Phase I (tenant improvements and Library 2016 December 2016 Library Capital Reserves programming spaces) of Second Floor of the Biane Library to N6 include a large programming space, art room, classroom, early learning space, and STEM lab. Create an ad hoc committee of community partners to enhance Community Services 2016 December 2016 Staff time with minimal increase to N7 inclusion and special needs programming and examine feasibility Library existing programming costs of an advisory committee. NEW GOALS page 1 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status PUBLIC SAFETY Proactively develop public safety programs and facilities to meet community needs Complete construction drawings for a training facility at Jersey Fire District 2011 June 2012 Due to the elimination of RDA, this This project went out to bid for construction on December 17, 2015 Station (174). project is now funded by the Fire and bids will be opened on February 6th and staff plans to present Al District. the award of construction by March 16, 2016. Create a Rancho Cucamonga Animal Care and Adoption Center Animal Services 2013 June 2014 This will require staff time to form a A draft Animal Center Foundation bylaws and structure has been Foundation and Endowment Fund to fundraise for enhanced Foundation and to provide on-going completed with the City Attorney, and is undergoing final revision. A2 animal care services and facilities in the community. support. Approval to create the Animal Center Foundation is planned to be presented to Council in February- March 2016. A3 Review the Fire District 2005 Strategic Plan. Fire District 2015 March 2016 None COMPLETED: The review has been completed. Fire Station 178 Fire District 2008 January 2016 Revenue that has been set aside for Major terms have been tentatively agreed to and staff is working on A4 land acquisition a Draft Purchase and Sale Agreement. PARKS AND RECREATION DEVELOPMENT Proceed with planning and development of major park and recreational projects Complete construction drawings for the Southwest Park project Community Services 2011 June 2012 All design and construction funding COMPLETED: Construction drawings and bid documents were funded by the 2008 Statewide Park Development and will be provided through the grant. submitted for final approval in October. Project construction will bid A5 Community Revitalization Program. in December with contract award in January or February 2016. Develop plan for enhancements to the Cultural Center Courtyard Community Services 2014 March 2015 Estimated funding requests for Preliminary discussions and a design charrette were held with City that include shade and seating, directional signage from parking 2014/15 of$50,000- $60,000 to and Victoria Gardens staff in October 2015. A follow up meeting A6 areas and design work for future capital improvements. include site furnishings, shade, was held in November 2015 and staff expects to issue an RFQ for signage and design work for future architect and design work in first quarter 2016. improvements. Explore the feasibility of additional measures that allow the City Managers Office 2015 August 2015 None The Police Department is working on recommendations to improve A7 Police Department to limit pedestrian access during the public safety for 2016. Their recommendations are expected to be Thoroughbred holiday lights display. completed in the Spring of 2016. ACTIVE GOALS page 2 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status After the completion of the construction drawings for Southwest Community Services 2015 December 2015 $3.9 million Prop 84 Grant is funding Construction bids were approved to be advertised in December Cucamonga Park, conduct a bid process and award a design and construction. Site 2015 and it is expected to award a contract for the project in early A8 construction contract. remediation is funded from Fund 120. 2016. Select a location, develop a project timeline, construction plans Community Services 2015 December 2015 Undetermined budget and funding COMPLETED: After analysis was completed staff received and budget for a city-owned gymnasium to replace the RC sources at this time. Likely a direction from City Council to move forward with designing a new Family Sports Center. combination of several funds with gymnasium on Lot G at the Epicenter. Officially the design process A9 estimated construction budget of$12- has been launched with our team of architects. This is a multi-year 15 million. project, the next phase will be outlined in a 2016 City Council Goal. ENHANCING PREMIER COMMUNITY STATUS As the community matures, undertake programs and projects to enhance Rancho Cucamonga's position as the premier community in our region Negotiate updated joint use agreements with the elementary Community Services 2011 June 2011 No additional costs expected at this In October 2015 City staff met with Cucamonga, Alta Loma and school districts. time. Central School districts who agreed to a Joint Use to regulate the allocation of school fields. Draft agreements are being reviewed Al now. Final agreements should be in place in mid 2016. Etiwanda District will allocate their own fields and no updated agreement will be pursued. Complete the design drawings for a proposed widening of Engineering 2014 March 2016 Transportation funding (124) and City SCRRA applied for Proposition 1 B Trade Corridor Improvement Hellman Avenue at the Metrolink Tracks, including a Traffic Wide Infrastructure (198) Fund (TCIF) funding for the railroad improvements and in May 2015 Signal at 8th Street, and construct the improvements. the California Transportation Commission (CTC) approved the programming of the funds. The earliest the funding is available is Al June 2016. In the meantime the Railroad is working on their design portion and the City is updating our design portion which is 95% complete. Construction is anticipated to start around October 2016. ACTIVE GOALS page 3 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status Complete construction drawings for the redesign of Landscape Public Works 2014 June 2014 The design cost for LMD 2 is $25,000 COMPLETED: Maintenance District 2, Landscape Maintenance District 4R and (funded from LMD 2 fund balance) - LMD 4R— The new approved designs are being applied to areas the Civic Center landscape so it is water and maintenance and Civic Center is $30,000 (funded throughout the district. The Base Line median from Haven to efficient. from Capital Reserve (025). Milliken was the first project with the new design introduced to the Maintenance costs are expected to be community through the Turf Removal Rebate Program. Since then, reduced significantly. as a continuation of this program and to meet the current drought requirements, the medians along Terra Vista Parkway from Church to Spruce and the medians on Milliken from the PE Trail north to Victoria Park Lane have been re-landscaped in the new design. Future areas will continue to be identified and funds requested to make the landscape changes. - LMD 2 — The new approved designs were applied as part of the Turf Removal Rebate Program along Victoria Park Lane. These changes also helped meet the current drought requirements applied to median turf landscapes. Future areas will continue to be Al2 identified and funds requested to make the landscape changes. - Civic Center— Construction drawings have been approved and specifications are being prepared to establish a base bid element and alternatives that work within the current budget so that an RFP can be generated to have work started and possibly completed by the end of FY 15/16 on phases 1, 3 & 4. The City is continuing with meeting the current drought reductions through the reduction of turf in parks, paseos and landscape areas, along with applying low water use landscape designs where possible. The PWSD will continue to look for rebate programs to offset costs and requirements towards water savings. Explore the feasibility of purchasing the 17,000 existing City RCMU/Engineering 2014 February 2015 Unknown at this time. Funding source In July 2015, SCE provided the City with a final inventory of 15,299 street lights from SCE and handling all of the operation and will either come from bond financing, streetlights and a "not to exceed" price offer. Staff is finalizing A13 maintenance in-house. This would provide a significant cost reserve fund borrowing or Purchase operations and maintenance cost options and analysis. Staff savings to the City in the long run due to a lower streetlight tariff agreement. Feasibility Analysis will anticipates providing the City Council with a final recommendation for the City from SCE. provide estimated ongoing cost. in Spring 2016 ACTIVE GOALS page 4 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status Position the City to improve its issuer credit rating from the Finance 2014 December 2017 Contract cost is $11,000; PO The new Finance Manager position was filled in January 2016. current AA (by S&P) to AA+ or AAA in the next three years. encumbered in FY 2014/15; no This individual will assist the Finance Director in furthering the anticipated ongoing costs. progress of this project with the City's financial consultant. Additionally, the Finance Department will be working in conjunction with DoIT on the City's PCI DSS (Payment Card Industry Data Security Standard) compliance. PCI DSS is a set of requirements A14 designed to ensure that ALL companies that process, store or transmit credit card information maintain a secure environment. The process to become PCI compliant will ultimately result in some new City policies that are anticipated to have a positive effect on the City's efforts to maximize it credit rating. Work with Metrolink to establish a cooperative agreement to Public Works 2014 December 2014 Staff time COMPLETED: SANBAG has formally taken over responsibility for A15 allow the City to access the Metrolink right of way on an as graffiti removal along the Metrolink line. SANBAG has already needed basis for graffiti removal. removed graffiti and staff will work with SANBAG on the necessary frequency. Develop a Communications Plan and Evaluation Plan, including City Manager 2014 June 2015 Funding provided through grants Staff has completed the Communications Plan and is currently an email GIS database, in order to identify the tools to measure working with SSG on the Evaluation Plan. The Evaluation Plan is in effectiveness of Healthy RC Initiative as part of the Phase II of the process of inventorying secondary data and conducting the Healthy RC Strategic Plan. community engagement with City staff and community partners. Al 6 Surveys have been launched, community interviews have been conducted, and focus groups have met. A preliminary list of health indicators and preliminary analysis of qualitative data is anticipated in February 2016. Develop a Public Art Master Plan to consider how significant art City Manager's Office 2015 June 2016 Staff time and funding for consulting Staff is currently drafting the RFP for professional services related pieces can be incorporated into future public and private and Planning contract to the development of a Public Art Master Plan. Al 7 development, to include funding options for both art installation and long-term maintenance. Develop a citywide performance measurement program that City Manager's Office 2015 December 2015 Staff Time and General Fund costs of COMPLETED: The dashboard has been launched and specific communicates service and program goals and objectives and approximately$40,000 for dashboard public safety measurements are now available. Staff will continue reports out progress to the public through an interactive, online development and hosting to work with DoIT and the other City departments to expand the AlQ dashboard website. public dashboard by identifying the sources of the performance data and develop a streamlined system for transferring data to the dashboard site. ACTIVE GOALS page 5 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status Develop a system to incorporate Health Impact Assessment City Manager's Office 2015 July 2015 Staff time Staff is reviewing the latest draft with the Healthy RC Core Team tool(s) to measure and evaluate health impact of policies, and anticipates final revisions and implementation in spring 2016. A19 programs, plans, strategies, and initiatives citywide. Determine the feasibility of further streamlining the development Planning 2015 December 2015 Staff Time COMPLETED: In 2015, staff began a pilot program of approving review process, such as eliminating the Technical Review minor requests to modify existing site plans and building exteriors. Committee and/or simplifying review processes for minor This pilot program has been very successful and the new procedure A20 activities (installations of driveways, etc.). is being implemented permanently. Further streamlining processes will continue to be reviewed for future implementation. Update the Community Development and Fire District's plan Building & Safety 2015 December 2015 No operating costs at this time. COMPLETED: Building, Planning, Fire and Community Services A21 check and inspection fees to ensure cost recovery and present departments presented the updated Fee Resolution to the City the information to Council for consideration. Council on January 20, 2016. Implement the E-Plan process for the majority of the Building & Safety 2015 December 2015 No operating costs at this time. COMPLETED: The E-Plan process is on going. Since the inception construction projects to streamline and coordinate the permit of the EDR process, there have been seventy-four (74) submittals A22 process with the applicants more effectively.. through the electronic process. Feedback from users of the eplan process has been very positive. Complete construction drawings, finalize construction timeframe, Library 2015 March 2016 Construction costs are estimated at COMPLETED: Construction of the Second Floor of the Biane operations budget, and plan of service, in order to begin the bid $2.5 million. Funding will come from Library began in December 2015, with an estimated completion of process for construction of Phase I of the second floor of the private donations/fundraising, grants October/November 2016. Staff is creating a plan of service and A23 Library (VG). and reserves. preparing an operations budget for consideration as part of the FY 2016/17 budget review process. MID AND LONG RANGE PLANNING Begin efforts to develop mid-range and long-term goals and vision for the City. Develop and present to City Council a long term financial plan Administrative Services 2013 January 2014 Will require staff support and some Staff efforts in 2015 were largely focused on the creation of the new for the fiscal sustainability of the City's special districts (LMD's, cost for assessment district West-side Parks and Lighting District, which was on the November SLD's, CFD's). engineering. 2015 ballot. With that matter now settled, a draft long-term A24 financial plan for all districts can be developed and presented to the Council in the first quarter of 2016. ACTIVE GOALS page 6 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status Review areas with industrial zoning along arterials for possible Planning/Community 2013 September 2013 Staff Time Identification and analysis of the locations where additional rezoning to permit more commercial/office uses. Example of Development commercial/office uses could be allowed by expanding the one such area is Rochester/Jack Benny by Quakes Stadium. Industrial Commercial Overlay District (ICOD) is in process. Several potential candidate areas have been identified and will be A25 reviewed for possible rezoning. In addition, during the review and analysis of this goal staff identified areas along Foothill Boulevard that were zoned for industrial purposes which are more appropriate as commercial. Staff has expanded this goal to include Foothill Boulevard for possible rezoning to permit more commercial and office uses. Review the City's long-term objectives for the entire 6,000 acre City 2013 March 2014 Staff Time and some consultant The consultant team has prepared development concepts for the Sphere area and identify development, mitigation, preservation Manager/Community support which will be proposed as part North Eastern Sphere Annexation Project site, which have been and annexation potential. Development of the 13/14 budget process. presented to the Planning Commission and the City Council. The A26 consultant team is conducting trapping studies to determine the presence, or absence, of the San Bernardino Kangaroo Rat (SBKR) on the project site. Staff, and the consultant team, have met with the USFWS and CDFW to discuss their habitat concerns for the project area. Utilizing the SCAG Sustainability Planning Grant award, City Manager/Planning 2014 January 2016 SCAG Sustainability Planning Grant With SCAG's approval, the process has begun for developing a commence the development of a citywide sustainability action and staff time Sustainability Plan. An interdepartmental kickoff meeting was held plan. in October and a special Council workshop was held on December A27 16th. Over the course of the next several months, there will be extensive community outreach effort to collect public input. Develop standards to address mixed use, high density, Transit Planning 2014 July 2015 Staff Time COMPLETED: Standards for Mixed Use development were Oriented Development and underperforming or underutilized reviewed and recommended for approval by the Planning A28 areas and initiate a Development Code amendment to Commission on August 12, 2015, and reviewed and adopted by the incorporate new development standards. City Council on October 21, 2015 with the second reading occurring on November 4, 2015. Review the City's zoning districts and evaluate/investigate Planning 2014 May 2016 Staff Time and may require some Staff has begun identifying potential parcels that could have their creating overlay districts or specific plan areas that will create consultant support. General Plan designations changed to Mixed Use to facilitate mixed villages or development districts in order to revitalize use development and establish overlays to create a "Mixed Use underperforming or underutilized areas and create synergy Village." Procedural steps have been initiated to fulfill the A29 amongst the varying land uses. requirements of the California Environmental Quality Act (CEQA). The amendment to the General Plan to accomplish this task is expected to be reviewed by the Planning Commission and City Council in the 1st Quarter of 2016. ACTIVE GOALS page 7 ACTIVE GOALS - JAN UARY 2016 Original Estimated Year Completion Funding Source and Active Goals Lead Dept./Div. Established Date Ongoing Costs January 2016 Status Review the possibility of an open data technology system that Finance and 2015 June 2016 Estimated costs unknown at this time. The Finance Manager started in January 2016. This individual will provides access to the City's budget and financial information in City Manager's Office take the lead on the process of reviewing options available to the order to promote local government transparency and public trust. City. One option may include the use of an existing optional finance A30 reporting module. Implementation of this module is anticipated to occur by the end of the fiscal year. As such, final review of options is anticipated to occur by summer 2016, earlier if possible. Initiate discussions with the Friends of the PE Trail to determine City Manager's Office 2015 September 2015 Staff time to meet and develop Staff provided a draft non-exclusive Lease to the Friends in July their interest in partnering on a long term relationship with the and Planning partnership agreement if there is 2015. Staff made a presentation at the Friends Board meeting in City to improve the Etiwanda Train Depot as an event venue and interest September 2015 on the proposed Lease. Staff is waiting for A31 a trail head for the PE Trail. feedback and comments on the draft Lease from the Friends and also simultaneously working with SANBAG on updating the lease for the site. Other Objectives: Begin multi-year process of revising and/or implementing major City documents and systems, including: Implement a new web based registration and facility booking Community Services 2015 December 2015 Cost estimates for replacement of COMPLETED: A contract was awarded in July 2015 to Active Net, system to replace CLASS, including updated policies, hardware, and Administrative CLASS will be included in 2015/16 the City's current provider for an updated system. Staff training and point of sale systems, purchasing mobile technology and explore Services Budget and funded from GF with data migration will take place over several months with expected the feasibility of including a mobile App for both CSD and the partial 250 Fund support. launch date of March 2016 for the Summer Session of classes. The A32 Playhouse. new program will also be used for facility and park reservations and point of sale. The Department will be launching an outreach campaign to our customers to assist them in the transition to the new program. ACTIVE GOALS page 8 ON HOLD GOALS - JANUARY 2016 Original Estimated Year Completion Funding Source and On Hold Goals Lead Dept./Div. Established Date Ongoing Costs January 2015 Status MID AND LONG RANGE PLANNING Begin efforts to develop mid-range and long-term goals and vision for the City. Work with the community to develop a recommendation for City Manager's Office 2015 December Staff time and an estimated $15,000 an updated Vision statement for the City Council's 2015 for marketing material to promote and H 1 consideration hold community meetings ON HOLD GOALS 9 NOTICE OF SPECIAL MEETING Notice is hereby given that the City Council will hold a Special Meeting on Tuesday, January 26, 2016 at 9:00 a.m. at Cultural Center, Celebration Hall, 12505 Cultural Center Drive, Rancho Cucamonga, California, for the purpose of: A. CALL TO ORDER: Al. Pledge of Allegiance A2. Roll Call B. COMMUNICATION FROM THE PUBLIC: C. ITEMS OF DISCUSSION: Cl. DISCUSSION, CONSIDERATION AND ADOPTION OF CITY COUNCIL GOALS AND CONSENSUS BUILDING — Dr. Bill Mathis, Facilitator D. ADJOURNMENT L) L. Dennis Michael Mayor January 21, 2016