HomeMy WebLinkAbout1982/08/04 - Minutes August 4, 1982
CITY OF RANCHO CUCIMONGA
CITY COUNCIL MINUTES
Regular Meeting
1. CALL TO ORDER.
The regular meeting of the City Council of the City of Rancho Cucamonga was held
in the Lion's Park Community Center, 9161 Base Line Road on Wednesday, August 4,
1982. The meeting was called to order by Mayor Jon D. Mikels at 7:30 p.m.
Present were: Councilmen Richard M. Dahl, Charles J. Buquet II, Phillip D.
Schlosser, James C. Frost, and Mayor Jon D. Mikels.
Also present were: Assistant City Manager, Jim Robinson; City Attorney, Robert
Dougherty; Community Development Director, Jack Lam; City Engineer, Lloyd Hubbs;
Finance Director, Harry Empey; Community Services Director, Bill Holley.
Absent: Lauren M. Wasserman, city manager, who was on vacation.
Approval of Minutes: Motion: Moved by Schlosser, seconded by Dahl to approve
the minutes of July 7, 1982. Motion carried 3-0-0-2 (Buquet and Frost abstaining).
ANNOUNCEMENTS.
Mayor MikeIs made a presentation of appreciation to Nacho Gracia, member of
the Citizen's Advisory Commission; Randy Gracia, representing the Cucamonga
Home Boys Baseball Team; and A1 Newman, representing the Rancho Grande Kiwanis
Club for their work in helping to plant trees in North Town as part of the
Urban Forestry Grant Project.
Mayor Mikels announced that he would be going to Sacramento representing
SANBAG in the STIP hearings to give support for money for freeway right-of-
way protection.
3. CONSENT CALENDAR.
Mr. Buquet requested that item "e" be removed. Mr. Dahl requested item "f" be
removed; and staff requested that item "g" be removed.
a. Approval of Warrants, Register No. 82-8-4 for $110,394.56.
b. Alcoholic Beverage Application for Linda and Vincenzo Biscardi, Biscardi's
Italian Dell and Grill, 8661 Base Line, for off-sale beer and wine.
(1)
c. Alcoholic Beverage Application for Antonio and Evangeline M. Fernandes; (2)
Antonio and Tammy L. Narcisco, Steer 'N Stine Restaurants, 8348 Archibald,
for on-sale beer and wine eating place.
d. Alcoholic Beverage Application for Ik Kyo Um and Michael Myung Yoon, Quality (3)
Market, 10120 25th Street.
ev--Req~es~-~n~n~-~-~ab~)~y-~ns~anee-~-~½e~za-~ep~y-Rese~ve~-~n-~e (4)
Item removed.
p~an-~e~nv~ee~tm~te~e~-~m~e~-Repe~e~N...~eh-~.ame~-~ee~-~me~-nee-~e
Item removed.
(5)
~--Aeeepeenee-e~-Ben~s-ee-eep~see-Ge~e~eaee-e~-~epes~e-~ee-e~-s&ee-&mpee~e_ (6)
memes---Swe~-[e~es-~t~-~eeeee~-e~-89~-A~eh~e~&-A~eeee~ Item removed.
Re~ease-Ge~eaee---e~-~epes~e .............. G6T~GG~GG
City Council .Minutes
August 4, 1982
Page 2, 1982
(7)
(8) i.
(9) J.
(10) k.
(11) 1.
h. Acceptance of Improvement Agreement and bonds for M.D.R. 82-80, China Alley
Restaurant, located at 8270 Foothill Boulevard.
RESOLUTION NO. 82-143
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVE-
MENT AGREEMENT AND IMPROVEMENT SECURITY FOR MINOR
DIRECTOR REVIEW NO. 82-08.
Acceptance of Improvement Agreement and Improvement Security for Director
Review 81-33 - Poly Plastic Products.
RESOLUTION NO. 82-144
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVE-
MENT AGREEMENT AND IMPROVEMENT SECURITY FOR
DIRECTOR REVIEW 81-33.
Request authorization to seek bids for reconstruction of Vineyard Avenue
from 8th Street to Arrow Highway, Federal Aid Urban Project M-MG-R194(2).
Release of Bonds:
*Tract 9290 - located north of Lemon, west of Hermosa. Owner - Vanguard
Builders.
Monumentation Bond $ 4,700.00
*Tract 9589 - located on the north side of Red Hill Country Club Drive
abutting and west of Cucamonga Creek. Owner - James H. Markle.
Monumentation Bond $ 3,000.00
*Tract 9356 - located north of Highland Avenue, west of Hellman. Owner -
Kingswood, Inc.
Monumentation Bond $ 1,080.00
*Tract 9262 - located on the west side of Vineyard, south of Base Line.
Owner - William Lyon Co.
Accept reduced Faithful Performance Bond
Accept reduced Labor & Material Bond
$20,000
$10,000
Release Faithful Performance Bond
Release Labor & Material Bond
$136,800
$ 68,400
*Tract 9193 - located on the west side of Vineyard, south of Base Line.
Owner - William Lyon Co.
Accept Reduced Faithful Performance Bond
Accept Reduced Labor & Material
$i0,000
$ 5,000
Release Faithful Performance Bond
Release Labor & Material
$69,600
$34,800
Set Public Hearing date of August 18, 1982: Environmental Assessment
a~dTentative Tract 12184 - Town and Country. Appeal of Planning Commission
decision for a total residential development of a 32 lot subdivision on 8.5
acres of land in the R-1 zone located on the east side of Beryl south of
Base Line - APN 208-011-49.
City Council Minutc~
August 4, 1982
Page 3
Motion: Moved by Dahl, seconded by Schlosser to approve the Consent Calendar with
the deletion of items "e", "f", and "g". Motion carried unanimously 5-0.
Discussion of item "e" -- Mr. Buquet asked the Finance Director, Harry Empey, for
an explanation of the item. Mr. Empey explained that the staff report in the
Agenda packet was not for this item. That particular item had been resolved with
the insurance carrier.
The $2100 item on the public agenda refers to the item which was discussed during
the budget process but not authorized. He recommended that council authorize
the $2100 expenditure for liability insurance for the reserve deputies which will
come from the Liability Insurance Account. Mr. Empey explained that the money
was already there, it simply needed to be authorized.
Motion: Moved by Schlosser, seconded by Frost to authorize the expenditure of
$2100 for liability insurance for the Sheriff's reserves. Motion carried
unanimously 5-0.
Discussion of item "f" - Mr. Dahl asked if we were putting the cart before the
horse. Mr. Lam stated that this was for consulting services in order to prepare
the technical details of the environmental impact report. We were not completing
the entire document. Before the Planning Commission can consider the document,
there has to be some kind of an EIR performed. This is only technical material
gathering of information.
Motion: Moved by Dahl, seconded by Buquet to approve the contract for Environmental
Services for the Etiwanda Specific Plan Draft Environmental Impact Report with
James Doolin - amount not to exceed $2,500.
4. PUBLIC HEARINGS.
4A. VACATION OF UNNECESSARY STREETS AND ALLEYS WITHIN THE VICTORIAL PROJECT.
(Resolution No. 82-131).
Mayor Mikeis opened the meeting for public hearing. There being no response, the
public hearing was closed.
Motion: Moved by Buquet, seconded by Schlosser to continue item to special meeting
on August 9, 1982. Motion carried unanimously 5-0.
4B. VACATION OF CERTAIN TRAIL EASEMENTS WITHIN TRACT 9440. Staff report by Rick (13
Gomez, City Planner. (Item first discussed on July 7, 1982).
Mayor MikeIs opened the meeting for public hearing to those desiring the abandon-
ment. Addressing Council were:
*Phillip Bullington, 9979 Manzanita Drive. He stated that in their tract
the CC&Rs excluded horses. According to the CC&Rs if the majority of the
people wanted to abandon the easements, then they could be abandoned. He
addressed the increased liability insurance for the homeowner and the main-
tenance of the easements. He stated that if they could not abandon the
easements, then they wanted to seek a method to maintain the trails.
*Mary Fuller, 9977 Cocoa. She expressed that this section of the trail was
only a short cut. There was a flood control basin which borders tract 9440
and perhaps the city could work with the county to obtain this for trail
use. The trails that are now there are used mostly by cars in order to obtain
entrance to the flood control basin. The horses usually use the flood control
basin.
City Council Minutes
August 4, 1982
Page 4
*Melody Batelaan, 5935 Elmhurst. She addressed the liability insurance issue
and the maintenance of the trails. She expressed appreciation to the Mayor
for inspecting the property in person instead of just looking at a small map.
Mayor Mikels asked if there was anyone present who opposed the abandonment of the
easements. Addressing Council were:
*Hans Peterson, 5954 Dartmouth. He wished to maintain the easements. He
questioned the number of signatures on the petitions received by Council
since there were at least two people present who had changed their minds
who had previously signed the petitions.
He stated that maybe some time in the future they would want to make a change
in their tract to allow for horses. He felt the CC&Rs for their ~roi~rty was
illogical since everyone around them was allowed horses. As far as i_2bility
insurance increasing, he stated he had talked with several insurance repre-
sentatives, and all had stated that as homeowners they have to have an insurance
including all easements. It doesn't matter whether these are horse easements or
utility easements.
He also stated that all the property around them is horse property. If they
did not have the trails, then the horses would be ridden in the street.
*Saul Cohen, 5938 Dartmouth. He pointed out a definite benefit of the trails
for use as emergency access. He felt the property value has increased because
of the trails. Also, some of the local schools are offering equestrian pro-
grams and there would be more equestrian uses in the future in the community.
*Janet Luke, 9160 Garden Street, representing the Ontario Mounted Police.
*Mike Baker, 5919 Dartmouth. He spoke of the nice horse trails in Industry
Hills and of the benefit to our community.
*Pam Henry, Alta Loma Riding Club. She expressed concerns that this was a part
of the trails system adopted in the General Plan. She did not w~nt to see the
trails system become fragmented.
*Robert Nay, 5918 Dartmouth. He spoke against the trails, and presented a
rebuttal to some of the former comments expressed in favor of the trails.
*Joyce Cohen, 5938 Dartmouth. She has seen many of the neighbors enjDying
the easements -- walking their dogs, walking, etc.
*Frank Kovacevic, 9154 Carrari Court, asked what was an equestrian easement?
Mr. Dougherty responded stating that the purpose of the easement was for eques-
trian and pedestrian uses. It is not up to the city to prohibit any c~ther use.
Mr. Kovacevic asked if the homeowners could prohibit its uses. Mr. Dougherty
responded that they could, but it would be difficult except by errection of
something that would not allow vehicles to pass, but would allow horses and
pedestrians to pass.
*Mrs. Fuller stated that the CC&Rs prohibited any planting of shrubs within
the easements.
There being no further comments from the public, Mayor Mikels closed the public
hearing.
City Council >[inutes
August 4,
Page 5
Mr. Frost stated that this tract does seem to be an integral part of the pro-
posed trails system. By denying the request for vacation does keep some options
open for the future.
Mr. Dougherty pointed out that an abandonment of the easement would require an
unanimous approval of the homeowners. If the abandonment cannot be achieved
because of lack of unanimous approval of the homeowners, then the city obviou sly
cannot take action to cause it to be effected.
Mr. Dahl expressed concern regarding the abandonment because of the precedent
it would set.
Mr. Schlosser stated that he agreed and would oppose the abandonment of the trails
since it was an integral part of the General Plan.
Mr. Frost stated that even if there was a majority opinion among the homeowners,
the Council still might not approve the abandonment.
Mr. Buquet expressed concern because he had seen the equestrian element squeezed
out in other cities.
Mayor MikeIs expressed that something could be done to keep out vehicles in the
easements. He supported the trails concept even though there were problems with
the trails at the time, he felt we should keep them and work out the problems
with the staff.
Motion: Moved by Frost, seconded by Dahl to deny the request to abandon the
trail easements in Tract 9440 and to deny Resolution No. 82-118. Motion carried
unanimously 5-0.
Mayor Mikels called a recess at 8:45 p.m. The meeting reconvened at 9:10 p.m.
with all members of Council and Staff present.
4C. PUBLIC IMPROVEMENT REIMBURSEMENT AGREEMENTS. Staff report by Jack Lam. (14)
Mr. Lam pointed out that Ordinance No. 170 had been approved previously; only
the Resolution was before council for consideration.
Staff recommended a rate of ten percent per annum simple interest because this was
what was being done by precedent already. We had allowed 10 percent interest
with the Mark III reimbursement agreement.
Mr. Robinson read the title of Resolution No. 82-147.
RESOLUTION NO. 82-142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A
POLICY WITH RESPECT TO PAYMENT OF INTEREST ON
REIMBURSEMENT AGREEMENTS.
Mayor Mikeis opened the meeting for public hearing. There being no response, the
public hearing was closed.
Motion: Moved by Schlosser, seconded by Buquet to approve Resolution No. 82-147
and to waive further reading. Motion carried unanimously 5-0.
City Council Minutes
August 4, 1982
Page 6
(15)
4D. ENVIRONMENTAL ASSESSMENT AND ZONE CHANGE NO. 82-01 AND DEVELOPMENT REVIEW
NO. 82-04 - LEWIS. A change of zone from A-1 (limited agriculture) to A-P
(administrative professional) for 2.045 acres of land, for the development of
28,800 square foot, two story office building. The project site is located with-
in the Terra Vista Planned Community area, located on the east side of Haven
Avenue, between Church Street and Foothill Boulevard - APN 1077-421-06.
Mr. Gomez, city planner, presented the staff report. He stated that at the last
meeting some concern had been expressed by Council regarding the design and type
of architectural materials used. A representative from Lewis Homes was present
to address these issues.
Mayor Mikels opened the meeting for public hearing. Addressing Council
*John Melcher, Lewis Homes. He stated that since there were concerns
expressed regarding what would be the cornerstone of the Tetra Vista
project, they had been meeting with Councilmen Frost and Buquet to hear
their concerns. They respectfully request that this item be continued
to the next meeting in order that they could have time to evaluate these
There being no further comments from the public, Mayor Mikels closed the public
hearing.
Mr. Frost stated that as far as the singular building being proposed, it is
one which would be acceptable and compatible to the city. As far as the site
layout as a whole, this leaves a great deal to be desired.
Mr. Buquet wanted to see a better focal treatment of the building. He also
had concerns with the architectural as far as the texture and material used
on the building. He wanted a better looking, high quality building.
Motion: Moved by Dahl, seconded by Buquet to continue item to August 18 for the
second reading of Ordinance No. 181. Motion carried unanimously.
(16)
4E. ENVIRONMENTAL ASSESSMENT AND PLANNED DEVELOPMENT 82-02 - TENTATIVE TRACT
10826 - LESNEY. A change of zone from R-1-20,O00 (single family residential
½ acre lots) to R-2/PD (two family residential/planned development) and the
development of 27 single family units, 81 patio homes and 202 townhouse units
on 57.7 acres of land, located between Haven Avenue and Hermosa Avenue, approxi-
mately 660' south of Wilson - APN 201-181-12, 13, 14, 02, 63, 65 and 69.
Staff report by Rick Gomez, City Planner.
Mr. RoBinson read the title of Ordinance No. 179.
ORDINANCE NO. 179 (second reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
RANCMO CUCAMONGA, CALIFORNIA, REZONING ASSESSOR'S
PARCEL NUMBER 201-181-12, 13, 14, 02, 63, 65, AND
69 LOCATED BETWEEN HAVEN AND HERMOSA AVENUES,
APPROXIMATELY 660 FEET SOUTH OF WILSON, FROM
R-i-20,000 TO R-2/PD.
Motion: Moved by Schlosser, seconded by Frost to waive further reading of Ordin-
ance No. 179. Motion carried unanimously 5-0.
Mayor Mikels opened the meeting for public hearing. Addressing Council was:
*The applicant who encouraged final approval of the proJect.
There being no further public comments, Mayor Mikels closed the public hearing.
Motion: Moved by Frost, seconded by Buquet to approve Ordinance No. 179. Motion
carried by the following vote: AYES: Dahl, Buquet, Schlosser, Frost, and Mikels.
NOES: None. ABSENT: None.
City Council MintJtes
August 4, ]982
Page 7
4F. ZONE CHANGE NO. 80-11 AND CERTIFICATION OF ENVIRONMENTAL IMPACT REPORT -
NEEVA. The change of zone from A-l-5 (limited agriculture) to R-1-20,O00 (single
family minimum 20,000 square foot lots) and R-3 (multiple family residential)
for approximately 65 acres of land located on the south side of Wilson Avenue,
east and adjacent to Chaffey College. Staff report presented by Jack Lam
Mr. Frost asked if the Chaffey Board of Trustees had made a statement on behalf
of the College. Mr. Lam stated that in the past the college has been reluctant
to take a position, but individuals could comment if they wished.
Mr. Dahl stated that this should go back to the Trails Commission - he wanted
to know the Commission's input regarding the Wilson trail. This doesn't
show on the overall site plan.
Mr. Lam stated that whatever is required on the Wilson trail will be taken care
of. Because Mr. Vairin was on vacation, he could not answer this question
tonight.
Mr. Rempel, Planning Commissioner, stated that the trail cannot be on
the south side of Wilson because the college prohibits it, therefore the
trail will have to be on the north side. The college already has a sidewalk
in.
Mayor Mikels opened the meeting for public hearing. There being no comments,
the public hearing was closed.
Mr. Dahl stated that an excellent job had been done mitigating the problems.
Motion: Moved by Dahl, seconded by Schlosser to approve Resolution No. 82-145
and to waive the entire reading. Motion carried unanimously 5-0. Mr. Robinson
read the title of Resolution No. 82-145.
RESOLUTION NO. 82-145
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, CERTIFYING THE
FINAL ENVIRONMENTAL IMPACT REPORT FOR TENTATIVE
TRACT 11550 HAS BEEN COMPLETED IN COMPLIANCE WITH
CEQAAND STATE GUIDELINES.
Mr. Robinson read the title of Ordinance No. 182.
ORDINANCE NO. 182 (first reading)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, REZONING ASSESSOR'S
PARCEL NUMBER 201-197-07 FROM A-l-5 TO R-i-20,000
AND R-3 FOR APPROXIMATELY 65 ACRES OF LAND LOCATED
ON THE SOUTH SIDE OF WILSON AVENUE, EAST AND ADJACENT
TO CHAFFEY COLLEGE.
Motion: Moved by Frost, seconded by Schlosser to waive further reading of
Ordinance No. 182. Motion carried unanimously 5-0.
Motion: Moved by Schlosser, seconded by Frost to set second reading for
August 18, 1982. Motion carried unanimously 5-0.
4G. LANDSCAPE MAINTENANCE DISTRICT NO. 1 ANNUAL ENGINEER'S REPORT. Staff
report presented by Lloyd Hubbs.
Mr. Hubbs stated that the Resolution would be setting the assessments for
1982. Costs per square foot would be 20 cents or $45.oo per lot.
Mayor Mikels opened the meeting for public hearing. There being no response,
the public hearing was closed.
City Council Minutes
August 4, 1982
Page 8
Motion: Moved by Frost, seconded by Schlosser to approve Resolution No. 82-
133 and to waive the entire reading. Motion carried unanimously 5-0. Mr.
Robinson read the title of Resolution No. 82-133.
RESOLUTION NO. 82-133
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, CALIFORNIA, TO LEVY AND COLLECT
ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT
#1 FOR THE FISCAL YEAR 1982-83 PURSUANT TO THE
LANDSCAPING ~aND LIGHTING ACT OF 1972 IN CONNECTION
WITH LANDSCAPE MAINTENANCE DISTRICT #1.
(20)
4H. ORDERING THE VACATION OF PORTION OF 22ND STREET AT CENTER AVENUE AND
ALLEYWAY BETWEEN 22ND STREET AND 8TH STREET - LUCAS. Staff report by Lloyd
Hubbs.
Mr. Buquet inquired if this would create any problems in the future. Mr.
Hubbs stated no.
Mayor Mikels opened the meeting for public hearing. There being no response,
the public hearing was closed.
Motion: Moved by Buquet, seconded by Dahl to approve Resolution No. 82-146
and to waive the entire reading. Motion carried unanimously 5-0. Title of
Resolution No. 82-146 was read by Mr. Robinson.
RESOLUTION NO. 82-146
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO,
STATE OF CALIFORNIA, ORDERING TO BE VACATED A
PORTION OF 22ND STREET AT CENTER AVENUE AND
ALLEY WAY, BETWEEN 22ND STREET AND 8TH STREET.
(21)
5. CITY MA/qAGER'S STAFF REPORTS.
5A. CONSIDERATION FOR FORMATION OF A PARKS AND TRAILS COMMISSION. Staff report
by Bill Holley.
Mayor Mikels opened the meeting for public comments. There being no response, the
public portion of the meeting was closed.
Councilman Dahl stated that a proposal was before Council with respect to the
formation of a Trails and Parks Advisory Commission. He referred to his memo
of June 24th as to the reasons why he brought this forth.
Mayor Mikels asked for discussion on whether Council concurred in the formation
of such a Commission.
Councilman Frost stated that he felt this was premature at this point before the
redirecting of the Advisory Commission. The issue regarding the Advisory Commission
should be discussed first.
Councilman Buquet expressed concern that Council had discussed bringing
information regarding the Advisory Commission and taking a look at it. He
was concerned that we should look at the CAC first.
Councilman Schlosser stated that the Advisory Commission was looking for items
to handle. He felt the Advisory Commission could do this also and that we
should not be forming another Commission.
Councilman Dahl expressed that he could not accept a fifteen member Commission
for the Trails and Parks, but he moved for a recess before considering the
CAC.
Mayor Mikels called a recess at 9:55 p.m. The meeting reconvened at 10:15 p.m.
with all members of Council and Staff present.
City Council Mintices
August 4, 1982
Page 9
5B. CONSIDERATION OF CHANGES TO ORDINANCE NO. 87, ESTABLISHING THE ADVISORY
CO}DIISSION. Staff report by Jim Robinson.
After tile presentation of the report, Councilman Buquet asked Mr. Robinson to
touch upon the actual concerns. Mr. Robinson stated the Advisory Commission listed
some concerns as follows:
1. To formalize the structure of the Advisory Commission which would mean to
appoint a chairperson from each of the communities so there would be a
responsibility within each community for an individual to take charge and
organize that portion of the Advisory Commission. Perhaps also a chair-
person be appointed for the entire Commission.
Encourage communication between the Advisory Commission members and with
the rest of the community. Members should be encouraged to participate
outside of the Advisory Commission meetings by possibly attending Council
meetings, Planning Commission meetings, and being involved in other
activities in order to become more knowledgeable to improve their input to
the Advisory Commission.
10.
11.
Felt it essential that city council appoint a delegate to the Advisory
Commission to attend their meetings and to act as a liaison between the
city council and the advisory commission.
Commission also discussed ways in which to get more community involvement
with the Advisory Commission.
They encouraged chamber of commerce exposure.
Encouraged that the scope of the activities be broadened.
Felt it important that the Advisory Commission appoint a delegate to the
city council so someone would be at council meetings and to encourage
the flow of communication.
Perhaps establish a more formal attendance policy.
Change meeting schedule, perhaps meet every other month or even quarterly
so that agendas could be more concentrated.
Perhaps expansion of the role of the Advisory Commission.
Change in term of office; perhaps four year term is too long.
Mayor Mikeis opened the meeting for public comments. There being none, the meeting
was closed for further public comments.
Councilman Schlosser stated he would like to keep the Advisory Commission, but the
question was how do we keep them busy. One thing he would like to add would be to
have a critique made by the Advisory Commission of the Council. He felt the changes
recommended were excellent and should be incorporated.
Councilman Dahl agreed that the scope of their activites could be broadened, exposure
to the community and chamber, etc. were important. He stated that it seemed that
there was a breakdown in connnunications between the council and planning commission.
Too often their recommendations are taken lightly. He felt it would be interesting
to see how the other two communities looked at the Etiwanda Specific Plan. He was
opposed to the expansion of the Advisory Commission to combine it with the Parks
and Trails Commission He felt the Parks Commission was a highly technical commission
while the Advisory Commission was a more general organization to give a more general
community input while the Parks and Trails Commission would be more focused.
Mayor Mikels asked if the Advisory Commission had access to the City Council Agendas?
Mr. Robinson stated that they were mailed copies of the agendas. Mayor Mikels stated
that they had access to all items which were to be discussed by Council then and
could initiate discussion on their own if they so desired. Mr. Robinson stated that
what the CAC would desire is to have an increased number of items forwarded to them
formally for considerations.
Mayor Mikels stated that regarding the formalization of the Commission, they could
City Council Agenda
August 4, 1982
Page 10
select their own chairmen, and even the overall general chairman; there was
nothing in the ordinance to preclude this from happening.
Mr. Robinson stated that in the beginning that it what they did. Some of the
subcommittees chose to appoint a chairman, while others chose to have a
rotating chairman. Presently the Advisory Commission has a rotating chairperson.
[~yor Mikels stated that regarding exposure of the Advisory Commission, Council
could give them more exposure through the Grapevine.
Councilman Schlosser stated that on item No. 2, Encourage Communication, that
perhaps the Advisory Commission could have a spokesman. He stated that he had
never been lobbied by any member of the CAC. Perhaps they could have a member
delegated to contact the council to keep the council informed. Also coumcil
could communicate back through this person. He said this was just a suggestion
to consider.
Mayor Mikels suggested that perhaps we could schedule a joint meeting to go over
items of restructuring of the CAC before council makes a final action.
Mayor Mikels stated that perhaps there has been a lack of communication from the
Advisory Commission because they feel they don't have enough of a stake in the
final decision-making process.
Mr. Buquet pointed out that council had been lobbied in the past by the CAC.
For example on the fireworks issue, the CAC did a Resolution and brought it to the
Council stating they were opposed to it and why. Also, they made input on the
General Plan hearings and the Victoria Plan hearings.
Mr. Dahl stated that there should be a response to the CAC when they come forth
with a Resolution or position to council. Especially when Council mades a decision
contrary to the position of the CAC. In the future, a response should be made back
to the CAC as to-the reasons why council voted the way they did. This should help
open up communications.
Mr. Schlosser asked why the CAC couldn't handle the Parks and Trails items. Mr.
Dahl expressed it would be too large a group to handle such technical items. Mr.
Schlosser asked if a subcommittee couldn't be formed on a rotation basis. Mr. Dahl
responded that this position would require growing into such as a Planning Commission
or Council position.
Mayor Mikels stated the purpose of forming the CAC was to form three separate
con~nittees and to form them into one. He felt there might be internal problems as
to where park development monies would be spent and where park acquisition monies
would be spent. A Commission with no identification to a particular community with-
in the city would have an easier time of making independent decisions from their own
local community since they would not have a commitment to their community, but would
consider the community as a whole.
Buquet stated that in looking at restructuring, we should be looking at ~m~ers.
Conclusions by Council were:
1. Formalize the Structure: To mandate by ordinance the appointment of a chairman
for the CAC from its members for a period of one year.
Motion: Moved by Schlosser, seconded by Dahl to direct staff to make the change in
Ordinance No. 87 to formally require the appointment of an overall chairman for the
CAC for a term of one year. Motion carried unanimously 5-0.
2. Encourage Communication:
Motion: Moved by DaM that the Council respond to the CAC on any recommendations
from the CAC which Council acts in opposition to. Motion failed for lack of second.
Mr. Dougherty stated that Councilmen are elected officers. As such when they take
a legislative action, you are not required to give any reasons to any person for the
action you take. No action of any other body can force an individual councilperson
to give a reason for the action taken. If you wish to do so, that is within your
individual power.
Cit'/Council MLnutes
August 4, 1982
Page ll
Mr. Mikeis summarized that when they take action on a recommendation which has come
from the Advisory Commission that the Mayor respond on behalf of the Council ex-
plaining the Council's action.
Mr. Frost stated that he disagreed with this. He felt this would be an additional
burden on the staff, and you may or may not accurately reflect the mood of the
meeting. He felt that part of the role of the Chairperson would be to attend the
Council meetings and that through other mechanisms which will be discussed later
that more councilmembers will be attending the CAC meetings. He felt that was
sufficient.
Motion: Moved by Schlosser that a spokesman from the Commission be appointed to
communicate with each city council member. No vote was taken, but was the con-
census of the Council to include this as a function of the Chairperson.
3. Appoint City Council Delegate to Advisory Commission: Mr. Frost suggested
that instead of appointing a delegate that individual councilmembers try to make
it to more of the CAC meetings. Council concurred.
4. Advisory Commission Exposure to Community: Council concurred with the recom-
mendation that the Commission's role and activities be more publicized in order to
encourage citizen participation and create a general awareness of the importance
of the Commission.
5. Chamber of Commerce Exposure: Council concurred that the Chamber of Commerce
needed to become more cognizant of Commission activities and their role in the
community.
6. Broaden Scope of Commission Activities: Council concurred that this item should
be turned back to the CAC for them to come up with a list of items they wanted to
have turned over to them.
7. Delegate(s) to City Council: Council concurred that the Chairman would act as
the delegate and spokesman to the City Council.
Council also discussed the following items listed on Mr. Robinson's memo dated
July 30, 1982 to the City Council and included in the agenda packet:
A. Attendance Policy: Consensus of council was that council would keep a closer
eye on the attendance, but to continue present policy to let the Conmission police
themselves.
B. Variation of Meeting Policy: Council concurred to leave this as it is currently,
meeting the fourth Thursday of each month with the exception of summer recess.
C. Expansion of Advisory Commission Role: Council skipped to come back later.
D. Terms of Office: Council directed staff to come back with recommendation on how
to effect two year terms and to stagger them.
E. Council Committee to Study Advisory Commission Role: Council concurred that
it was not necessary to appoint a committee since Council was actually doing the
process at this meeting.
C. Expansion of the Role of Advisory Commission: Council concurred that item C
would not have to be in the ordinance. They felt that if Council desired to for-
ward an item to the Commission for discussion, then they would. They did not feel
the CAC should handle the Parks and Trails functions. There would be no formal
change in the role of the Advisory Commission.
5A. CONSIDERATION FOR FORMATION OF A PARKS AND TRAILS COMMISSION.
After much discussion and several attempts at formulating a motion, the follow-
ing motion was made and approved:
Motion: Moved by Dahl, seconded by Frost to request staff to prepare a document
for the creation of a Parks Advisory Commission to come back on September 1, 1982.
Motion carried unanimously 5-0.
City Council Minutes
August 4, 1982
Page 12
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5C. APPROVAL OF WORD PROCESSING EQUIPMENT FOR CITY HALL.
Joan Kruse, Planning Secretary, presented a comprehensive report on her
survey of word processing equipment. She recor~nended that City Council
approve the purchase of word processing equipment by NBI to include two
work stations and one printer. Estimated cost to be approximately $32,000.
Motion: Moved by Dahl, seconded by Buquet to approve the purchase of the
Work Processing equipment by NBI. Motion carried unanimously 5-0.
6. CITY ATTORNEY'S REPORTS. There were none.
7. CITY COUNCIL BUSINESS.
Mr. Schlosser announced that he would not be at the August 18th meeting since
he would be out of town.
8. ADJOURNMENT.
Motion: Moved by Buquet, seconded by Schlosser to adjourn. Motion carried
unanimously to adjourn to August 9th at 7:00 p.m. in the Lion's Park Community
Center for a special meeting. Meeting adjourned at 12:30 a.m.
Respectfully submitted,
helet
Deputy City Clerk