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HomeMy WebLinkAbout1990/02/21 - Minutes February 21, 1990 CITY OF RANCHO CUCAMONGA FIRE PROTECTION DISTRICT MINUTES Reqular Meetinq A. C~T.T. TO ORDER A regular meeting of the Rancho Cucamonga Fire Protection District met on Wednesday, February 21, 1990, in the Lions Park Community Center, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. by President Dennis L. Stout. Present were Boardmembers: William J. Alexander, Deborah N. Brown, Charles J. Buquet II, Pamela J. Wright, and President Dennis L. Stout. Also present were: Jack Lam, City Manager; James Markman, City Attorney; Linda D. Daniels, Deputy City Manager; Olen Jones, Sr. RDA Analyst; Janice Reynolds, Assistant RDA Analyst; Duane Baker, Sr. Administrative Assistant; Patty Riffel, Executive Assistant; Chief Dennis Michael, Rancho Cucamonga Fire Protection District; and Jan Sutton, Deputy City Clerk. B. ANNOUNCEMENTS/PRESENTATIONS There were none. , , , , , C. COMMUNICATIONS FROM THE PUBLIC No communications were made. , , , , , D. CONSENT CALENDAR D1. Approval of General Fund (Account No. 933-010) Monthly Expenditure Report for January 1990, in the amount of $319,576.10. D2. Approval of Mello-Roos Community Facilities District No. 85-1 (Account No. 833) Monthly Expenditure Report for January 1990, in the amount of $75,455.64. D3. Approval of General Fund (Account No. 933-040) Monthly Expenditure Report for January 1990, in the amount of $13,674.97. Fire Protection District Minutes February 21, 1990 Page 2 D4. Approval to execute Willdan Associates' Proposal (CO FD90-002) to provide Assessment Engineering Services to Update the Fiscal Year 1990/91 Assessor Tax Rolls for Mello-Roos Community Facilities District No. 85-1 in the amount of $12,500.00. MOTION: Moved by Brown, seconded by Alexander to approve the Consent Calendar. Motion carried unanimously, 5-0. E. STAFF REPORTS Items E1 and E2 were considered together. El. CONSIDERATION OF MEMBERSHIP IN THE WEST END COMMUNICATION AUTHORITY - Consideration of membership in a Joint Powers Authority to operate an 800 MHz communications system in the West End. Staff report presented by Duane Baker, Sr. Administrative Assistant. Boardmember Buquet asked if there was a timeframe established for when the system would be operational and available for use. Duane Baker, Sr. Administrative Assistant, stated they are estimating before the end of 1990. Jack Lam, City Manager, stated that would be the earliest it would be available. Boardmember Wright asked who would the district representative be, who would have all the powers and authority granted to them on behalf of what the City would be doing. Duane Baker, Sr. Administrative Assistant, stated in the Communications Financing Authority it would the Fire Chief and the Chief Financial Officer for the District. He stated that in the Communications Authority any decision regarding funds, bond issues, or any item that requires a particular city to enter into a financial endeavor, requires that the legislative body for that particular agency approve it before that member is authorized to vote in favor of fund expenditures. Boardmember Wright was concerned that powers and authority would be vested in a non-elected person, which authority has been relegated to elected officials by the voters. She understood those to include hiring, purchasing, identifying and using funds, and questioned if they had the authority to condemn or identify funding sources, which Mr. Baker had alluded to having to come through an elected body. She asked if there was any power that was vested solely in the appointed personnel. Fire Protection District Minutes February 21, 1990 Page 3 Duane Baker, Sr. Administrative Assistant, stated the day to day operations of the system would be handled by the appointed group, which was one of the main reasons it was being formed. He stated the same question was brought up by other cities when they considered forming the Authority, and it was felt that if the cities were going to designate appointed officials, there would need to be something that would tie them back to the elected legislative bodies. He stated specific language was written in the Authority regarding allocating funds or issuing bonds, but the operational duties would be handled through the voting delegates of the Authority. Boardmember Wright asked for an explanation on acquisition of equipment. Duane Baker, Sr. Administrative Assistant, stated the Board would be authorized to purchase equipment, but the Authority in itself would not have any funds. In order to acquire funds, the member agencies would have to participate and authorize the expenditure from their budgets to contribute monies. Boardmember Wright asked if it would be a gross amount, or a specifically identified amount for a specific use. Duane Baker, Sr. Administrative Assistant, stated it would be specifically laid out that a certain dollar amount would be for acquisition of a specific item. Boardmember Wright asked James Markman, City Attorney, that under Article 2 of the General Provisions, it appeared that the Board was giving powers to the appointed officials, and asked if there were other clauses in the Joint Powers Authority that vested power in the appointed officials. James Markman, City Attorney, stated the appointed officials would be exercising certain powers. Boardmember Wright stated she did not agree with the appointed officials having those powers and authorities, and felt they would be making policy. Jack Lam, City Manager, stated that whatever powers the Authority would have would be whatever the individual governing bodies would allow. Boardmember Buquet stated he did not have a problem with the Joint Powers Authority and the way it was written, and felt it was not significantly different than many other Joint Powers Authorities that exist in the region. He felt that from the standpoint of efficiency and technical knowledge needed to administer the project, he agreed with the recommendation from staff. Boardmember Wright stated she did not agree with those powers being vested on non-elected officials on the other Joint Powers Authorities either. Boardmember Brown wanted to verify that any expenditure made by the Authority would be designated by the Fire Board or City Council ahead of time, and specifically spelled out when funds were approved for the Authority's use. Fire Protection District Minutes February 21, 1990 Page 4 Duane Baker, Sr. Administrative Assistant, stated funds allotted for the Authority would be for specific items and would be budgeted by the Fire Board or City Council. Boardmember Wright stated that Section 3.06 stated the Board of the Authority made up of appointed personnel shall have the power to appoint and employ other consultants. She stated this was costly and did not feel that our government was set up to have this type of power vested in appointed personnel. Boardmember Alexander stated that if this particular situation was not so technical in nature he would agree with Boardmember Wright's philosophy, but felt in this particular instance it was necessary. President Stout stated he felt this issue was too technical to have elected officials involved in the day to day operation of the project, and liked the idea of having it handled on a regional basis rather than a local basis only. Boardmember Brown asked if a report would be prepared for the City Council and Fire Board showing the money allocated for the Authority and for what specific items, and then what the actual expenditures made were. Duane Baker, Sr. Administrative Assistant, stated yes, they would provide such a report. RESOLUTION NO. FD 90-003 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AUTHORIZING FORMATION OF THE WEST END COMMUNICATION AUTHORITY MOTION: Moved by Buquet, seconded by Alexander to approve Resolution No. FD 90- 003. Motion carried 4-1 (Wright, no). E2. CONSIDERATION OF FORMING THE WEST END COMMUNICATIONS FINANCING AUTHORITY WITH THE CITY OF ONTARIO - Consideration of forming a Joint Powers Authority with Ontario to finance equipment acquisition for an 800 MHz communications system. RESOLUTION NO. FD 90-004 ARESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AUTHORIZING FORMATION OF A JOINT POWERS AUTHORITY WITH THE CITY OF ONTARIO AND THE CITY OF RANCHO CUCAMONGA MOTION: Moved by Buquet, seconded by Alexander to approve Resolution No. FD 90- 004. Motion carried 4-1 (Wright, no). Fire Protection District Minutes February 21, 1990 Page 5 E3. CUCAMONGA AND THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY by Olen Jones, Sr. RDA Analyst. CONSIDERATION OF A SUBORDINATION AGREEMENT WITH THE CITY OF RANCHO Staff report presented RESOLUTION NO. FD 90-005 ARESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT APPROVING A SUBORDINATION AGREEMENT WITH THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY AND THE CITY OF RANCHO CUCAMONGA AND OTHER MATTERS RELATING THERETO Moved by Buquet, seconded by Brown to approve Resolution No. FD 90-005. MOTION: Motion carried unanimously, 5-0. There were none. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING MOTION: unanimously, 5-0. , , , , , O. ADJOURNMENT Moved by Brown, seconded by Alexander to adjourn. Meeting adjourned at 7:17 p.m. Motion carried Respectfully submitted, Jan Sutton Deputy City Clerk Approved: March 21, 1990