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Home My WebLink About15/02/02 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. February 2, 2015 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 J City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on /—dBtiS , at M , I posted a true and correct copy of the Library Foundation Board meeting ag nda dated rib. a anis to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: �i rt!�— feu c'�✓ Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 2, 2015 1 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi Davies Gilfry Gonzalez , Leal May Scott Soehnel _ and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Library Foundation Treasurer's 3 Report of: November and December, 2014. 2. Consideration to approve Minutes of: December 1, 2014, and 15 January 5, 2015. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion regarding Children's Services. The presentation will be led by Children's Service Staff. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1 LIBRARY FOUNDATION BOARD AGENDA FEBRUARY 29 2015 2 RANCHO CUCAMONGA 1. Consideration and discussion regarding Trivia Challenge and Tea Party fundraisers. The discussion will be led by President Leal. 2. Consideration and discussion regarding social events. The discussion will be led by Board Member May and Secretary Gilfry. 3. Consideration and discussion regarding potential new members. The discussion will be led by President Leal. 4. Consideration and discussion regarding ad hoc sub- committees. The discussion will be led by President Leal. F. ,IDENTIFICATION OF ITEMS FOR THE NEXT. MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, January 28, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT LIBRARY SERVICES DEPARTMENT y RANCHO Date: February 2, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: TREASURER'S REPORT — NOVEMBER, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH November, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $136,246.51 $18,875.00 $10,215.50 $144,906.01 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.W $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs - Literacy3$ 565.703 5$ 65.70 Play & Learn IslandsTM $5,230.00 $5,230.00 Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $75,000.00 $100,000.00 $175,000.00 Moving Forward Workforce Tech Skills - Edison $10,000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,355,369.73 $118,875.00 ($10,215.50) $1,464,029.23 LAIF Account $1,293,606.93 LAIF Interest Union Bank Account' $170,764.80 Less Outstanding Checks ($342.50) Total Library Foundation Holding's: $1,464,029.23 3 Tm ASU1U;R'S Rei'owr—NOYGb(Bl?a,2014 PAGE 2 FuMuAav 2,2015 Revenues: $118,875.00 Poe Paperback Books $ 62.00 General Fund Gas Company Grant $ 2,500.00 General Fund PAB Donation Box $ 148.00 General Fund RCPL20 $ 105.00 General Fund City of Rancho Cucamonga $ 8,000.00* General Fund SIF Grant $ 100,000.00 General Fund Edison Employee $ 60.00 General Fund Transfer (*duplicate) $ 8,000.00* General Fund Expenditures: $10,215.50 The Guild of St. George (Drama After Dark) $ 8,000.00 General Fund Impressions Gourmet Catering (A Night to Remember) $ 1,863.00 General Fund Franchise Tax Board $ 10.00 General Fund Registry of Charitable Trusts $ 25.00 General Fund Secretary of State $ 20.00 General Fund Kinetic Lighting, Inc. $ 297.50 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT NOVEMBER 2014 Beginning Balance $1,355,369.73 LAIF Interest Earned - Deposits 11/4/2014 97.00 11/6/2014 2,500.00 11/18/2014 70.00 11/24/2014 8,000.00 11/25/2014 208.00 10,875.00 Transfers 8,000.00 100,000.00 108,000.00 Less Checks #010153 (8,000.00) #010154 (1,863.00) #010155 (10.00) #010156 (25.00) #010157 (20.00) #010158 (297.50) (10,215.50) Ending Balance $ 1,464,029.23 Union Bank, Statement Ending Balance $ 170,764.80 Less Outstanding Checks (342.50) Deposits in Transit Investments - LAIF 1,293,606.93 Adjusted Bank Balance $ 1,464,029.23 5 STATEMENT Page 1of2 Unlan&ink OF Ad C O U N T S RANCHO CUCAMONGALIBRARY Statement Number: UNION BANK 11/01/14- 11/28/14 GOVERNMENT SERVICES- SOUTH 0274 POST OPPICE BOX 513840 00-79 8-- Inquiries 8 LOS ANGELES CA 90051-3840 600-796466 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank. Go to m.unionbank.com on your smartphone to check balances, Initiate transfers,and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more, call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period: Days in statement period:28 Balance on 11/1 $ 61,992.68 Total Credits 118,875.00 Deposits(5) 10,875.00 Electronic credits(2) 108,000.00 Total Debits -10,102.88 Checks paid(4) -10,102.88 Balance on 11/28 $ 170,764.80 CREDITS Deposits including check and cash credits Date DescriptionlLocation Reference Amount 11/5 CARRIER DEPOSIT 46417233 $ 97.00 11/6 UNENCODED:COURIER DEP NO LABEL 47385980_ ` 2;500 00 11/18 UNENCODEO COURIER DEPOSIT 45643466 70.00 11/25 CARRIER DEPOSIT`- - -� - 47843347 2081 11 11/25 UNEIJCODED COURIER DEPOSIT 46670374. 9,000.00 5 Deposits Total $ 10,875.00 Electronic credits Date Description/Location Reference Amount 11/25 CASH MANAGEMENT BKTRANSFER 93091414 $ 8,000.00-' 11/25. CASHMANAGEMENT$ RAKTNSFER' _ 93091315 '.' --'100'000:00f 2 Electronic credits �� '� Total $ 108,000.00 DEBITS 6 Page 2 of 2 RANCHO CUCAMONGA PUBLIC LIBRARY Statement Numher:411� 11/01/14-11/28/14 Check Paid Number Date Amount Number Date Amount 10150 11120 229.88 10154 11110 1,863.00- 10153* 111.12 _ 8,060:00 10155- - 11N4 .,_ . 10.00'✓ 4 Checks pald4_ - Total $ 10,102.88 Checks missing In sequence.Out of sequence check numbers may also be located in the Electronic Debits section of your statement. Dally Ledger Balance Date Ledger Balance Date Ledger Balance 11/1-11/4 $ 61,992.68 11/14-11/17 $ 54,716.68 11/5 62;089:68 11118-11/19 54,786.68 11/6-11/9 64,589. 68 11/20-11/24 54,556.80 11/10-11/11 62,726.68 11/25-11/28'' 170,7Q4.80 11/12-11/13 54,726.68 7 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Boxwww,treasurer.cn.gov/nmia-Ial0laiLosn Sacramento,to,CCA A 94209-0001 (916)653-3001 December 02,2014 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PMIA Avernee Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions November 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,293,606.93 Total Withdrawal: 0.00 Ending Balance: 1,293,606.93 https:/Aaiftns.treasurer.ca.gov/RegtilarStatement.aspx 12/2/2014 $ STAFF REPORT LIBILRY SERVICES DEPARTMENT J. RANCHO Date: February 2, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation ) From: Michelle Perera, Library Director l�: c e, Subject: TREASURER'S REPORT— DECEMBER, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH December, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $144,906.01 $1,903.13 ($23,104.48 $169,913.62 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,46o.55 Greg & Terri Jacobs - Literacy $3,565.70 $3,565.70 Play & Learn IslandsTM^ $5,230.00 $5,230.00 Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10,000.00 Operating Reserve Fund5$ 000.005$ 000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,464,029.23 $1,903.13 ($23,104,48) $1,442,827.88 LAIF Account $1,293,606.93 LAIF Interest Union Bank Account' $149,220.95 Less Outstanding Checks Total Library Foundation Holdings: $1,442,827.88 9 TRHAsuiu;Ws REPOR"C—DI::CI•:bIH1-R,2014 PAC;j; 2 FGHRUAR),2, 2015 Revenues: $1,903.13 UPS Employee $ 27.00 General Fund Rent (Nov & Dec) $ 1,800.00 General Fund PayPal (Donation to honor Volunteer) $ 19.26 General Fund RCPL20 $ 40.00 General Fund PAB Snack Machine $ 16.87 General Fund Expenditures: $23,104.48 Lance, Sol[ & Lunghard, LLP (Taxes) $ 950.00 General Fund Faust Media Services (Calendar) $ 14,154.48 Genera[ Fund Transfer Error (duplicate) $ 8,000.00 General Fund 10 Rancho Cucamonga Public Library Foundation CASH REPORT DECEMBER 2014 Beginning Balance $1,464,029.23 LAIF Interest Earned - Deposits 12/1/2014 1,827.00 12/11/2014 40.00 12/23/2014 16.87 1,883.87 Transfers 19.26 (8,000.00) (7,980.74) Less Checks #010159 (950.00) #010160 (14,154.48) (15,104.48) Ending Balance $ 1,442,827.88 Union Bank, Statement Ending Balance $ 149,220.95 Less Outstanding Checks - Deposits in Transit Investments - LAW 1,293,606.93 Adjusted Bank Balance $ 1,442,827.88 11 UnionBank STATEMENT Page I of 3 OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNION BANK Statement Num6ar.! GOVERNMENT SERVICES- SOUTH 0274 11/29/14 12/31/14 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 " Customer Inquiries 800-7986466 Thank you for banking with us since 2008 CY30M 510000 0015865090727 443177 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank. Go to m.unionbank.com on your smortphone to check balances, initiote transfers, and approve wires securely. You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions. To learn more, call your treasury relationship manager or contact Treasury Management Sales at 80x883-0285. PUBLIC FUND CHECKING SUMMARY Account Number: Days in statement period: 33 Beginning balance on 11/29 $ 170,764.80 Total Credits 1,903.13 Deposits ( 3 ( 1,883.87 Electronic credits ( 1 ( 19,26 Total Debits -23,446.98 Checks paid ( 5 ( •15,446.98 Electronic debits( 1 ( .8,000.00 Ending Balance on 12/31 $ 149,220.95 CREDITS Deposits including check Date Der ti Reference Amount and cash credits 12/1 UNENCODED COURIER DEPOSIT 47048117 $ 1,827.00 12/15 UNENCODED COURIER DEPOSIT 46935516 40.00 12/23 UNENCODED COURIER DEPOSIT 46125117 16.87 3 Deposits Total amount $ 1,883.87 Electronic credits Dot 0.cr'ption Relerenw Amount 12/8 PAYPAL TRANSFER PPD "•""""SSW8 58768501 $ 19.26 DEBITS Cheeks Paid Number Dote Amount Numbr Doh Amount Number Dote Amount 10156 12/10 $ 25.00' 10158 12/2 $ 297.50 10160 12/19 $ 14,154.48 10157 12/17 20.00/ 10159 12/22 950.00 5 Checks paid Total amount $ 15,446.98 Electronic debits Date Dox' tion Reference Amount 12/9 CASH MANAGEMENT BKTRANSFER 93090954 $ 8,000.00 MIX 1. t' Z FSC F8C•C12i9O1 12 UnionBank Page 2 of 3 RANCHO CIKAMONGA PUBLIC IIBRAR Fi Statement Number.sommmoft 11/29/1,4- 12/31/14 DAILY LEDGER BALANCE Oct. L.rloer8.lonce Da lerlg.r Balonu Dote Ledger Babble •- 11/29-11/30 $ 170,764.80 12/9 $ 164,313.56 12/19-12/21 $ 150,154.08 12/1 172,591.80 12/10-12/14 164,288.56 12/22 149,204.08 12/2-12/7 172,294.30 12/15-12/16 164,326.56 12/23-12/31 149,220.95 12/8 172,313.56 12/17-12/18 164,308.56 MIX iipeei01 iwowiwowi to 0015865-09029 F� Fac cvteot 13 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Box www.treasurer.ca.eov/omia-IaiVinifasg Sacramentoto,,CCA A 94209-0001 (916)653-3001 January 13,2015 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PMIA Avernee Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE ' RANCHO CUCAMONGA,CA 91729 Account Number: Tran Tyne Definitions December 2014 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,293,606.93 Total Withdrawal: 0.00 Ending Balance: 1,293,606.93 ,ittps:Hlaifins.treasurer.ca.gov/RegularStatement.asDx i/13/2M 14 STAFF REPORT - LIBRARY SERVICES DEPARTMENT RANCHO Date: February 2, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of December 1, 2014, and January 5, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfullyyssubmitted, ) Michelle Perera Library Director 15 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, December 1, 2014, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:09 p.m. Present were Members Davies, Gilfry, Gonzalez, May, Leal, Scott and Sommer. Also present were Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR C I. Approval of Library Foundation Treasurer's Report: October, 2014. MOTION: Moved by Member Scott to approve the Treasurer's Report, seconded by Member Sommer, motion carried, 7-0-2 (with Akahoshi and Soehnel absent). C2. Approval of Minutes: November 3, 2014. MOTION: Moved by Member Davies to approve the minutes, seconded by Member Gilfry, motion carried, 7-0-2 (with Akahoshi and Soehnel absent). D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Library Status Update: Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that the Members had before them a preview of the 2015 Calendar. He reminded them of the City's Holiday Dinner on Saturday, December 6. Assistant Library Director Perera stated that the Libraries would be closed starting December 24 and re-open on Monday, January 5, 2015. 16 Library Foundation Board Minutes December 1, 2014 Page 2 Library Services Manager Tobin stated that on Saturday, December 13, starting at 2 p.m. at the Cultural Center, the Spark of Love Celebration would be held. Member Davies asked if a donation could be made from the Library Foundation to Caryn Elementary School. Assistant Library Director Perera stated that the Bylaws should be reviewed regarding donations by the Library Foundation Board. E. BOARD BUSINESS El. Discussion of future fundraisers. Discussion led by President Leal. President Leal stated that the PR ad hoc sub-committee would be meeting and an update would be provided at the next meeting. E2. Update on holiday events. Discussion led by Board Member May and Secretary Gilfry. Member May stated that there would be Holiday get together at the Gilfry home on Sunday, December 14, at 6 p.m. She reviewed the sign-ups with the Members. E3. Discussion on potential new Members. Discussion led by President Leal. President Leal stated that she would be sending Phil Rodriguez an application. Member Scott stated that Kim Alexander would be sworn in on the Community Foundation Board. Library Director Karatsu stated that he not receive a response from Peter Villegas. However, he will try contacting him again. E4. Update on ad hoc sub-committees. Discussion led by President Leal. Member Akahoshi was not present at the meeting to provide an update on the Schools ad hoc sub- committee. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Second floor of the Biane Library. 17 Library Foundation Board Minutes December 1, 2014 Page 3 G. ADJOURNMENT MOTION: Moved by Member Davies to adjourn to February 2, 2015, seconded by Member Sommer, motion carried, 7-0-2 (with Akahoshi and Soehnel absent). The meeting adjourned at 6:38 p.m. Respectfully submitted, Tina Gilf y Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 18 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Foundation Board was scheduled for Monday, January 5, 2015, at 6 p.m. in the Tri-communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 19