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Home My WebLink About15/03/02 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. March 2, 2015 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *a* City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member Foundation Members Ruth Leal, President "Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on ,.7-aS-/s at 5 ,-30 OM , I posted a true and correct copy of the Library Foundation Board meeting agenda dated h-,-e-h -,A Bois to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on 'R - at Rancho Cucamonga. City of Rancho Cucamonga By: V fA. c . Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA MARCH 2, 2015 1 RANCHO CUCAMONGA A. CALL TO ORDER Roll Call: Akahoshi Davies Gilfry Gonzalez , Leal May Scott Soehnel and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Library Foundation Treasurer's 3 Report of: December, 2014 and January, 2015. 2. Consideration to approve Minutes of: February 2, 2015. 11 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director. 2. Consideration and discussion regarding the CPLA 16 Workshops. The oral report will be presented by staff. E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Trivia Challenge Fundraiser. The discussion will be led by Member Scott. 1 LIBRARY FOUNDATION BOARD AGENDA MARCH 2, 2015 2 RANCHO Ci1CAMONGA 2. Consideration and discussion regarding Election of Board Officers. Discussion led by President Leal. 3. Consideration and discussion of Thank you Letters. Discussion led by Member Soehnel. 4. Consideration and discussion regarding potential new members. The discussion will be led by President Leal. 5. Consideration and discussion regarding ad hoc sub- committees. The discussion will be led by President Leal. 6. Consideration and discussion of potential grant opportunity for the Library Foundation. F.,'- IDENTIFICATION,OF ITEMS FOR THE NEXT MEETI_NG This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, February 25, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT , LIBRARY SERVICES DEPARTMENT J RANCHO Date: March 2, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director V /L Subject:TREASURER'S REPORT— DECEMBER, 2014 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH December, 2014 BALANCE REVENUES EXPENDITURES BALANCE FUND General $144,906.01 $1,903.13 ($23.104.48) $123,704.66 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs- Literacy3$ ,565.70 $3,565.70 Play & Learn Islands""" $5,230.00 $5,230.00 Lola A. Livesey Trust Account $218.801.97 $218.801.97 Innovation Fund $175.000.00 $175.000.00 Moving Forward: Workforce Tech Skills - Edison $10.000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759.000.00 $759,000.00 TOTAL $1,464,029.23 $1,90113 ($23.104.48) $1,442,827.88 LAIF Account $1,293,606.93 LAIF Interest Union Bank Account' $149,220.95 Less Outstanding Checks Total Library Foundation Holdings: $1,442,827.88 3 TItEASUREIt'S 1tRPOlYr-DI ci:%I8ER,2014 PAGE 2 MARCH 2,2015 Revenues: $1,903.13 UPS Employee $ 27.00 General Fund Rent (Nov & Dec) $ 1,800.00 General Fund PayPal (Donation to honor Volunteer) $ 19.26 General Fund RCPL20 $ 40.00 General Fund PAB Snack Machine $ 16.87 General Fund Expenditures: $23,104.48 Lance, Soll & Lunghard, LLP (Taxes) $ 950.00 General Fund Faust Media Services (Calendar) $ 14,154.48 General Fund Transfer Error (duplicate) $ 8,000.00 General Fund 4 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: March 2, 2015 C;UCAMONGA To: Rancho Cucamonga Library Foundation D From: Michelle Perera, Library Director �Wll Subject:TREASURER'S REPORT—JANUARY, 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH January, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $123,704.66 $2,266.18 $125,970.84 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19,400.55 $19,400.55 Greg &Terri Jacobs- Literacy3$ .565.70 $3,565.70 Play & Learn IslandSTM $5,230.00 $5,230.00 Lola A. Livesey Trust Account $218.801.97 $218,801.97 Innovation Fund $175,000.00 $175.000.00 Moving Forward: Workforce Tech Skills- Edison $10.000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.0 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1.442,827.88 $2,266.18 $1.445.094.00 LAIF Account $1,293,606.93 LAIF Interest $828.88 Union Bank Account` $150,658.25 Less Outstanding Checks Total Library Foundation Holdings: $1,445,094.06 5 11iuAsumiz'S RI.?PORT-JANUARI',2015 PAG G 2 Ivi izo 12,2015 Revenues: $1,437.50' Rent $ 900.00 General Fund PayPal (Brett Swaim) $ 500.00 General Fund PayPal (Anita Langer) $ 50.00 General Fund "PayPal deducted $12.50 for their fees. 6 Rancho Cucamonga Public Library Foundation CASH REOORT JANUARY 2015 Beginning Balance $1,442,827.88 LAIF Interest Earned 828.88 Deposits 1/13/2015 900.00 900.00 Transfers 1/9/2015 537.30 537.30 Less Checks Ending Balance $. 1,445,094.06 Union Bank, Statement Ending Balance $ 150,658.25 Less Outstanding Checks - Deposits in Transit Investments- LAIF 1,294,435.81 Adjusted Bank Balance $ 1,445,094.06 7 UnionBank `STATEMENT Page IofI OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNION BANK Statement Number.001911449" GOVERNMENT SERVICES- SOUTH 0274 1/l/15. 1/30/15 POST OFFICE BOX 515840 LOS ANGELES CA 90051-3840 Customer Inquiries _ 800.7986466 Thank you for banking with us since 2008 CY30 MZ 0 B 0000 0104062-139642 449155 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION _ P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank. Go to m.unionbonk.com on your smariphone to check balances, initiate transfers, and approve wires securely. You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions. To learn more, call your treasury relationship manager or contact Treasury Management Sales at 800-883,0285. PUBLIC FUND CHECKING SUMMARY Account Number:A10010hte Days in statement period: 30 Beginning bolonce on 1/1 $ 149,220.95 Total Credits 1,437.30 Deposits( 1 900.00 Electronic credits 111 537.30 Total Debits 0.00 Ending Balance on 1/30 $ 150,658.25 CREDITS Deposits including check Dare Dmari tion Relereno, _— Amma and cash credits 1/13 UNENCODED COURIER DEPOSIT 45929201 $ 900.00 Electronic credits Dam Docrietion Amount 1/7 PAYPAL TRANSFER PPD """`""'""""FTES 58820020 $ 537.30 DAILY LEDGER BALANCE Dale Ledger Bolance Dade Ledger Sabrice Dare Ledger Bobnge 1/1-1/6 $ 149,220.95 1/7-1/12 $ 149,758.25 1/13-1/30 $ 150,658.25 NIX ny w.ose.. F�r�. FSC C121 W1 8 LAIF Regular Monthly Statement Page I of 1 Local Agency Investment Fund P.O.Boa 942809 Sacramento,CA 94209-0001 www.treesurer.ca.eov/omivary 0 ,2015 (916)653-3001 February O5,2015 RANCHO CUCAMONGA PUBLIC LIBRARY . FOUNDATION PMIA Average Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions January 2015 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 1/15/2015 1/14/2015 QRD 1456888 SYSTEM 828.88 Account Summary Total Deposit: 828.88 Beginning Balance: 1,293,606.93 Total Withdrawal: 0.00 Ending Balance: 1,294,435.81 httvs://Iaifrns.treasurer.ca.gov/ReaWarStatement.asi)x /snm` 9 Untitled Page Page 1 of 1 ww- % 4 BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name RANCHO CUCAMONGA Account Number 16-36-008 As of 01/15/2015,your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 12/31/2014. Earnings Ratio .00000696536180771 Interest Rate 0.25% Dollar Day Total $ 119,000,809.34 Quarter End Principal Balance $ 1,293,606.93 Quarterly Interest Earned $ 828.88 httn://laif.sco.ca.eov/Result.asnx 1 nArw 10 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: March 2, 2015 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of February 2, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully slibmitted, C' Michelle Perera Library Director 11 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, February 2, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:02 p.m. Present were Members Akahoshi,Gilfry,Gonzalez,May, Leal,Scott, Soehnel and Sommer. Also present were Michelle Perera, Library Director, Margaret Hatanaka, Children's Librarian, Wess Garcia, Programming Librarian and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. Member Davies arrived at 6:05 p.m. C. CONSENT CALENDAR Cl. Consideration to approve Library Foundation Treasurer's Report: November and December, 2014. MOTION: Moved by Member May to approve the Treasurer's Report, seconded by Member Scott, motion carried, 9-0. C2. Consideration to approve minutes: December 1, 2014, and January 5, 2015. MOTION: Moved by Member Sommer to approve the minutes, seconded by Member Gonzalez, motion carried, 9-0. D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. 12 Library Foundation Board Minutes February 2, 2015 Page 2 Michelle Perera, Library Director, stated that Black History Cultural Arts Night would be held on Friday, February 20, from 7 to 9 p.m. at the Biane Library. She reviewed the events with the Members. Library Director Perera stated Library Technician Melvin Racelis applied for a grant for 3D Printers from the Maker Lab Club. The Library was awarded the grant in which the Library will be receiving four(4) new 3D Printers. D2. Consideration and discussion regarding Children's Services. The presentation will be led by Children's Service Staff. Library Director Perera introduced Wess Garcia, Programming Librarian and Margaret Hatanaka, Children's Services Librarian. Staff will be presenting an update to the Board on Reinventing Storytimes. Wess Garcia, Programming Librarian, presented a PowerPoint Presentation to the Board on the research and changes presented by library staff for the storytimes. Margaret Hatanaka, Children's Services Librarian, presented a PowerPoint Presentation to the Board on the new programs that the Library is offering to the public. E. BOARD BUSINESS El. Consideration and discussion of Trivia Challenge and Tea Party Fundraisers. The discussion will be led by President Leal. Member Scott reviewed the information for the Trivia Challenge with the Board. The 2015 Trivia Challenge will be held on Thursday, March 26, at Central Park. The cost for each team will be $200. Member Scott and Member Davies presented an oral report on a meeting with Dianna Lee discussing thoughts and suggestions for the Trivia Challenge. Member Gonzalez is working on the forms, letters and sponsorship forms. MOTION: Moved by Member Davies to approve the Trivia Challenge for March 26 as presented by Member Kristine Scott, seconded by Member Akahoshi, motion carried, 9-0. Library Director Perera suggested a Proposal Template be used for future fundraisers in which the Board could review and vote on the events as they are presented to the Board. Member Gilfry suggested the Library Foundation could establish signature events. 13 Library Foundation Board Minutes February 2, 2015 Page 3 Member Soehnel suggested a firm be looked into for future fundraisers in raising larger donations. Member Scott stated that non-profit Boards that she is aware of are unable to afford a full time staff person devoted to Fundraising. Member Gonzalez stated that looking into the future the second floor of the Biane Library will be a campaign that the Board should fundraise for. Member Akahoshi stated that the Library Foundation Board is a group of individuals that work hard and well together. Library Director Perera suggested that the Board might request fund development training. After discussion of a potential Tea Party Fundraiser, the following motion was made. MOTION: Moved by Member Davies to cancel the Tea Fundraiser for this year, seconded by Member May, motion carried, 9-0. E2. Consideration and discussion regarding social events. The discussion will be led by Board Member May and Secretary Gilfry. Member May stated that if the Members would like to attend, there will be a summer get together at her home in July. She suggested Sunday, July 12. E3. Consideration and discussion regarding potential new Members. The discussion will be led by President Leal. Member Akahoshi stated that Board Members find and recruit New Members. Member Akahoshi stated she sent Phil Rodriguez an application. Member Davies recommended Pam Easter as a new member. Library Director Perera suggested that the applicants be invited to the next Board meeting which could include a mixer. E4. Consideration and discussion regarding ad hoc sub-committees. The discussion will be led by President Leal. Member Akahoshi thanked everyone that pitched in and helped distribute over 11,000 calendars. Member Soehnel thanked Member Akahoshi for all of the hours that she worked in preparing and working on the calendar distribution and meetings. 14 Library Foundation Board Minutes February 2, 2015 Page 4 F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Second floor of the Biane Library. F2. Thank you Letters G. ADJOURNMENT MOTION: Moved by Member Sommer to adjourn, seconded by Member Scott, motion carried, 9-0. The meeting adjourned at 7:30 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 15 2015 Spring Workshop Desire To Aspire Helping our libraries achieve greater success in the community Southern CA: Redondo Beach Public Library 303 N Pacifi&Coast Hwy Saturday, March 14: 9:oo am—i:oo pm y Keynote CLA President Robert Karatsu Northern CA: .Saratoga Community Library 13656 Saratoga Avenue, Saturday, March 28: 9:3o am-1:3o pm Keynote Susan Hildreth Executive Director of the Peninsula Library System andpast IMLS Director, Was DC. **CA_State Librdrian Greg Lucas will be joining us at both workshops. Inspiring presentations, roundtable breakouts, networking ugh opportunities, remarks by local and state elected officials, � r ngth efreshments and.much more! We 1 ok forward to seeing you in March! 1 Streening California Libraries throAdvocacy and Education wwwXPLAdvocates.org Questions? Poloase contact Robin Hoklotubbe, President of CPLA Robinhoklotubbe @ aol.com 16 i 1111 2o15 Spring Workshop Desire To Aspire MQ Helping our libraries achieve greater success in the community I Registration Form for Spring Workshop South or North (please circle one) Name:';;_, Library System: Full Address - I . Position: Phone: Email: _1 _ _ tiRegistration Fe $ 8.00 for CPLA members , $25.00 for non-members _ c(ifreceived 2 weeks before the workshop) -$3P.0o-,for members and non-members if paying day of workshop Makc!ch�`'ecksp gable to CPLA and mail to: Robin Hoklotubbe 23743.Valencia Blvd, Santa Clarita, CA 91355 Please use one form for=e'ach attendee and/or membership. Sorry, no refunds Want to loin or renew your CPI-A membership? No problem! Complete the additional information below: c� o >New Renewal Trustee/commissioner/library staff/director: Individual Membership: $25 Trustee%Commissioner Group Membership: $23 each "(Board = 5 or more members) For a limited time, an exclusive and introductory fee of $5o will cover all board members of your Friends or Foundation group. • „ _ s Total anion orlworkshop: Total amount for•membership : 17