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HomeMy WebLinkAbout15/03/02 (Minutes) Library Foundation Board CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 2, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. Present were Members Akahoshi, Davies, Gilfry, Leal, May, Scott, Soehnel and Sommer. Also present were Michelle Perera, Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR Cl. Consideration to approve Library Foundation Treasurer's Report: December, 2014 and January, 2015. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member May, motion carried, 8-0-1 (with Gonzalez absent). C2. Consideration to approve minutes: February 2, 2015. MOTION: Moved by Member Scott to approve the minutes, seconded by Member Sommer, motion carried, 8-0-1 (with Gonzalez absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. Michelle Perera, Library Director,reviewed the Black History Cultural Arts Night which was held on Friday, February 20, from 7 to 9 p.m. at the Biane Library. Library Director Perera stated that the Pop-up RC2Go was at the Mountain View Park next to Terra Vista Elementary School last week. Library staff was offering a STEM Program. Library Foundation Board Minutes March 2, 2015 Page 2 Library Director Perera stated that the Public Library Directors Forum would be held on Wednesday and Thursday at the Ontario Convention Center. A reception is planned on Wednesday evening at the Victoria Gardens Cultural Center. Michelle Perera, Library Director, stated that she had received an e-mail this afternoon stated that the Tour de Fork will be held on Thursday, June 11 at the Victoria Gardens. There will be the $2,500 contribution from the Library Foundation Board if they would like to be a part of the event. The tickets are $40 each until June I". At that time, the tickets will increase to $50 each. The tickets will be available to start selling in mid-April. D2. Consideration and discussion regarding the CPLA Workshop. The oral report will be presented by staff. Library Director Perera reviewed the CPLA Workshop with the Members. She asked that if anyone would like to attend to contact Vivian Garcia. E. BOARD BUSINESS E1. Consideration and discussion of Trivia Challenge Fundraiser. The discussion will be led by Member Scott. Member Scott reviewed the handouts which were passed out to the Members. She thanked Member Davies for preparing the spreadsheets and the contacts. She reviewed the teams that have stated they will be participating at this time. She asked the Members that are able to help to arrive at 4:30 p.m. at Central Park. Member Scott thanked everyone for all their help. E2. Consideration and discussion regarding Election of Board Officers. Discussion led by President Leal. President Leal asked the Members to think about if they would like one of the Officers for the Library Foundation Board. Please let Library Director Perera know if you are interested. E3. Consideration and discussion of Thank you Letters. Discussion led by Member Soehnel. Member Soehnel stated that she would like to staff to create a card to be used by the Members as a Thank you. She stated that she preferred writing in notes and her own signature. Member Scott suggested a couple of photos from past programs on the front of the card along with the Library Foundation Logo and a blank page inside for notes and signatures. Library Foundation Board Minutes March 2, 2015 Page 3 MOTION: Moved by Member May to direct staff to move forward with locating Thank you Notes for the Library Foundation, seconded by Member Akahoshi, motion carried, 8-0-1 (with Gonzalez absent). E4. Consideration and discussion regarding potential new Members. The discussion will be led by President Leal. President Leal introduced Phil Rodriguez to the Board. Phil Rodriguez presented an oral report on why he would like to be a Member and some information on his background to the Board. Member Scott stated she had spoken with Arnold San Miguel and Tom Nightengale about being Members of the Library Foundation Board. Member Davies stated that she had been in contact with Pam Easter about becoming a Member of the Board. E5. Consideration and discussion regarding ad hoc sub-committees. The discussion will be led by President Leal. Member Akahoshi thanked everyone that had helped. Library Director Perera reviewed information on ad hoc sub-committees and standing sub- committees with the Board. E6. Consideration and discussion of potential grant opportunity for the Library Foundation. Library Director Perera reviewed a multi-year grant opportunity with the Board. MOTION: Moved by Member Davies for staff to review the grant opportunity and to see how it could apply for the Library Foundation Board, seconded by Member Akahoshi, motion carried, 8-0-1 (with Gonzalez absent). F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING F1. Tour de Fork F2. Election of Officers F3. Second floor of the Biane Library. Library Foundation Board Minutes March 2, 2015 Page 4 G. ADJOURNMENT MOTION: Moved by Member Gilfry to adjourn, seconded by Member Scott, motion carried, 8- 0-1 (with Gonzalez absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: April 6, 2015