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Home My WebLink About15/05/04 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. May 4, 2015 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member *t* Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Rebecca Davies, Member David Gonzalez, Member Leslie May, Member Kristine Scott, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamon a Public Library: Acting in that capacity on lgPhl 31 at 30 c ,r , I posted a true and correct copy of the Library Foundation Board meeting agenda dated /L',v 'Z, -Zo/.S to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on L/ /5- at Rancho Cucamonga. City of Rancho Cucamonga By: 'V v- � A� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA MAY 49 2015 1 RANCHO CUCAMONOA A. CALL TO ORDER Roll Call: Akahoshi Davies Gilfry Gonzalez , Leal May Scott Soehnel and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. C. PUBLIC PRESENTATION 1. Presentation and discussion regarding the 2015 Special Olympics World Games Host Town Activities. Presented by Francie Palmer, Communications Manager. 2. Presentation and discussion update on West-Side Parks and Lighting District. Presented by Francie Palmer, Communications Manager. D. CONSENT.CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Library Foundation Treasurer's 3 Report of: March, 2015. 2. Consideration to approve Minutes of: April 6, 2015. g K LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director. 1 LIBRARY FOUNDATION BOARD AGENDA MAY 49 2015 2 RANCHO CUCAMONGA F. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Tour de Fork and other Library Foundation fundraisers. Discussion led by President Leal. 2. Consideration and discussion regarding Election of Board Officers. Discussion led by President Leal. 3. Consideration and discussion regarding potential new members. The discussion will be led by President Leal. 4. Consideration and discussion regarding ad hoc sub- committees. The discussion will be led by President Leal. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting,only identified for the next meeting. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, April 29, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT r LIBRARY SERVICES DFPARTNIFNT RANCHO Date: May 4, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director 1 ��v r�. Subject:TREASURER'S REPORT— MARCH. 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH March, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $130,785.34 $4,772.19 $1,610.68 $133,946.85 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $19.400.55 $19,400.55 Greg &Terri Jacobs - Literacy3$ ,565.70 $3,565.70 Play & Learn IslandsTM" $5,230.00 $5,230.00 Lola A. Livesey Trust Account $218,801.97 $218,801.97 Innovation Fund $175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills- Edison $10,000.00 $10,000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,449,908.56 $4,772.19 ($1,610.68) $1,453.070.07 LAIF Account $1,294,435.81 LAW Interest $0.00 Union Bank Account` $160,156.66 Less Outstanding Checks ($1,522.40) Total Library Foundation Holdings: $1,453,070.07 3 TRi.--ASURER'S R13PORT-MARCI I,2015 PAGE 2 NfAy 4,2015 Revenues: $4,772.19 Rent $ 900.00 General Fund PAB Snack Machine $ 12.19 General Fund Edison Employee $ 60.00 General Fund 2015 Trivia $ 3,690.00 General Fund Nils Sundberg $ 100.00 General Fund Grapevine $ 10.00 General Fund Expenditures: $1,610.68 Alliant Insurance Services, Inc. $ 356.00 General Fund Gourmet Gourmet Catering $ 1,166.40 General Fund City of Rancho Cucamonga $ 88.28 General Fund (Reimbursement for bricks) 4 Rancho Cucamonga Public Library Foundation CASH REPORT MARCH 2015 Beginning Balance $1,449,908.56 LAIF Interest Earned Deposits 3/2/2015 1,222.19 3/3/2015 100.00 3/12/2015 500.00 3/23/2015 410.00 3/26/2015 880.00 3/30/2015 1,570.00 4,682.19 Transfers 3/27/2015 90.00 90.00 Less Checks 10161 3/12/2015 (88.28) 10162 3/26/2015 (356.00) 10163 3/30/2015 (1,166.40) (1,610.68) Ending Balance $ 1,453,070.07 Union Bank, Statement Ending Balance $ 160,156.66 Less Outstanding Checks (1,522.40) Deposits in Transit Investments - LAIF 11294,435.81 Adjusted Bank Balance $ 1,453,070.07 5 of t/ UnionBank Page 1 O2 C IF A C C®U N T O RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 02128/15-03/31/15 GOVERNMENT SERVICES- SOUTH 0274 POST OFFICE BOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 600-798$466 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P O BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank.Go to m.unionbank.com on your smartphone to check balances,initiate transfers,and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number: Days in statement period:Days in statement period:32 Balance on 2/28 $ 155,472.75 Total Credits 4,772.19 Deposits(6) 4,682.19 Electronic credits(1) 90.00 Total Debits -88.28 Checks paid (1) -88.28 Balance on 3/31 $ 160,156.66 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 3/3 UNENCODED COURIER DEP NO LABEL _ 47742172 $ 1,222.19 _. 3/4 CCVbEPO.SIT SEQ#0304AH1100 A 0000000001_S ;;_ 90220273; 3%12UNENCODED COURIER DEP NO EL 45535692 R 500.00 3/23 _� - "UNENCODED CQURIER7DEP NO LABEL` -_'-�. _-'r_ 410A0 3/30 CARRIER DEPOSIT _ 47444609 1,570.00 3/30_`_ UNENCODED'COURIER•DEP'NOLABEL `47448109' _ '-_'-880:00 6 Deposits Total4,682.7 Electronic credits Date Description/Location Reference Amount 3/30 CASH MANAGEMENT BKTRANSFER 93091132 $ 90.00 DEBITS 6 Page 2 of 2 .RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number. 02/28/15-03/31/15 Check Paid Number Date Amount Number Date Amount 10161 3/23 88.28 Dally Ledger Balance Date Ledger Balance Date Ledger Balance 2/28-3/2 $ 155,472.75 3/12-3/22 $ 157,294.94 3/3� _..:- . _ ..-156;694!94 3/23!3/29 ' `_ - ?757;616:66 3/4-3/11 156,794.94 3/30-3/31 - _- 160,156.66 7 Local Agency Investment Fund P.O.Boa ww*.treasurer.ca.gov/pmia-laif/laif.as Sacramento,to, CCA 94209-0001 A (916)653-3001 Apri107, 2015 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION PMIA Average Monthly Yields TREASURER 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions March 2015 Statement Account Summary Total Deposit: 0.00 Beginning Balance: 1,294,435.81 Total Withdrawal: 0.00 Ending Balance: 1,294,435.81 https://Iaifms.treasurer.ca.gov/Regul... https://laifins.treasurer.ca.gov/Regttl... 4/7/2015 8 STAFF REPORT LIBRARY SERVICES DEPS wrr,IEN'r � RANCHO Date: May 4, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of April 6, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 9 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC_LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, April 6, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at .6:04 p.m. Present were Members Davies, Gonzalez, Leal, May, Scott, Soehnel and Sommer. Also present were Pam Easter, Andrea Mitchell, Paula Pachon of the R. C. Community & Arts Foundation, Phil Rodriguez, Michelle Perera, Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC Rancho Cucamonga Community and Arts Foundation Member Pachon invited the Members of the Library Foundation Board to the Cinco de Bunco Fundraiser on Tuesday, May 5, at 6:30 p.m. Member Gilfry arrived at 6:09 p.m. C. PUBLIC PRESENTATION Cl. Consideration and discussion of fundraising and pros and cons of a Fund Development Position. Presented by Andrea Mitchell. Andrea Mitchell presented an oral report to the Members on a Fund Development Position. Pam Easter left at 6:35 p.m. Andrea Mitchell left at 6:50 p.m. D. CONSENT CALENDAR D1. Consideration to approve Library Foundation Treasurer's Report of: February, 2015. MOTION: Moved by Member Davies to approve the Treasurer's Report, seconded by Member May, motion carried, 8-0-1 (with Akahoshi absent). D2. Consideration to approve minutes of: March 2, 2015. 10 Library Foundation Board Minutes April 6, 2015 Page 2 MOTION: Moved by Member Scott to approve the minutes, seconded by Member Sommer, motion carried, 8-0-1 (with Akahoshi absent). E. LIBRARY DIRECTOR'S STAFF REPORTS El. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. Michelle Perera, Library Director, presented an oral update to the Members on the Assistant Library Director position. Library Director Perera reviewed the San Bernardino and Riverside Counties Community Foundation Grant with the Members which Library staff had submitted. E2. Consideration and discussion regarding the Serving with a Purpose workshop in Ontario. The oral report will be presented by staff. Library Director Perera reviewed the Serving with a Purpose Workshop with the Members. She asked that if anyone would like to attend to contact Vivian Garcia. F. BOARD BUSINESS F1. Consideration and discussion of Trivia Challenge Fundraiser. The discussion will be led by Member Scott. Member Scott thanked everyone for their hard work and help in making the 2015 Trivia a success. She reviewed the event with the Members. F2. Consideration and discussion regarding Tour de Fork and other Library Foundation fundraisers. Discussion led by President Leal. Library Director Perera stated that the tickets should be available in mid-April. The tickets are $40 each until June 1 when the price will increase to $50 each. The event will be held on June 11. The proposal for the Library Foundation to sell tickets is at a cost of$2,000. MOTION: Moved by Member Davies to approve and give full support of the Tour de Fork Fundraiser, seconded by Member Gilfry, motion carried, 8-0-1 (with Akahoshi absent). F3. Consideration and discussion regarding Election of Board Officers. Discussion led by President Leal. 11 Library Foundation Board Minutes April 6, 2015 Page 3 Member Gilfry will consider being Vice President. Member Scott will consider being Secretary and President. F4. Consideration and discussion regarding potential new Members. The discussion will be led by President Leal. Phil Rodriguez stated he had received an application and will complete the application and turn it in to the City Clerk's Department. Member Davies stated that Pam Easter had submitted her application. Pam Easter did have a previous engagement in which she had to leave the meeting early this evening. Member Scott stated she had sent an application to Arnold San Miguel. F5. Consideration and discussion regarding ad hoc sub-committees. The discussion will be led by President Leal. There were none. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING G1. Tour de Fork G2. Election of Officers G3. Summer Social H. ADJOURNMENT MOTION: Moved by Member Scott to adjourn, seconded by Member Sommer, motion carried, 8-0-1 (with Akahoshi absent). The meeting adjourned at 7:26 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 12