HomeMy WebLinkAbout15/09/21 (Minutes) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, September 21, 2015, in the Tri-Communities Room, located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called
to order at 6:08 p.m. Present were Members Davies, Easter, Gilfry, Gonzalez, Leal, Scott, Soehnel
and Sommer.
Also present were Janice Reynolds,City Clerk,Michelle Perera,Library Director,Brian Sternberg,
Assistant Library Director and Vivian Garcia, Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS
Cl. Administration of Oath of Office. The Oath of Office will be administered by City Clerk
Janice Reynolds.
City Clerk Reynolds administered the Oath of Office to re-appointees Heidi Soehnel and Kathy
Sommer.
D. CONSENT CALENDAR
D1. Consideration to approve Library Foundation Treasurer's Report of: January, May, June,
July and August, 2015.
D2. Consideration to approve minutes of: June 1 and August 29, 2015.
MOTION: Moved by Member Scott to approve the Consent Calendar, seconded by Member
Easter, motion carried, 8-0-3 (with Akahoshi, May and Rodriguez absent).
Library Foundation Board Minutes
September 21, 2015
Page 2
E. LIBRARY DIRECTOR'S STAFF REPORTS
E1. Consideration and discussion regarding the Library Status. The oral report by Michelle
Perera, Library Director.
Michelle Perera, Library Director, presented an oral update to the Members on the Hispanic
Heritage Cultural Arts Night last Friday. There were close to 500 attendees.
Library Director Perera stated that that Library staff were working on the Strategic Services Plan
for the Library.
Assistant Library Director Sternberg presented an oral report and update on the CENIC project to
the Board.
Member Akahoshi arrived at 6:25 p.m.
Michelle Perera, Library Director, stated that staff would be attending League of California Cities
Annual Conference at the end of the month in San Jose.
E2. Consideration and discussion regarding the second floor of the Biane Library.
Assistant Library Director Sternberg updated the Members on the second floor of the Biane
Library. Open Bids would be held tomorrow, Tuesday, September 22, at 2 p.m. at the City Clerks.
F. BOARD BUSINESS
F1. Consideration and discussion of regarding recognition of outgoing Library Foundation
President, Ruth Leal. Discussion will be led by President Scott.
President Scott thanked Member Leal for all of the hard work and dedication she has shown.
Member Gonzalez thanked Member Leal for stepping up for a second term as President. You went
above and beyond—thank you.
Member Davies stated as President the past four years, your passion and dedication along with
your smile was always present.
Member Gilfry stated that Member Leal always went the extra mile.
Member Akahoshi thanked Member Leal for working with the Board all of these years.
Library Foundation Board Minutes
September 21, 2015
Page 3
F2. Consideration and discussion regarding follow up from Library Foundation Board
Development session. The discussion will be led by President Scott.
President Scott asked the Members for their thoughts.
After discussion, Member Gonzalez stated that he would like to have Kevin McArdle back for the
next step.
The Members directed staff to contact the consultant for availability on the next two Library
Foundation meeting dates, October 5 and November 2.
Member Akahoshi left at 7:05 p.m.
Member Akahoshi returned at 7:09 p.m.
F3. Consideration and discussion regarding Give Big Campaign. The discussion will be led
by President Scott.
President Scott reviewed the Big Give Campaign with the Board. The online registration is on
December ls`. The fee would be $100 to participate.
MOTION: Moved by Member Davies to direct staff to complete the application and pay the$100
fee for the Big Give Campaign, seconded by Member Easter, motion carried, 9-0-2 (with May and
Rodriguez absent).
An ad hoc sub-committee will be formed with Member Leal, Member Easter and President Scott.
G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
G1. Sample of Brochure
G2. Big Give Update
G3. Planning Date
G4. Library SSP
G5. Trivia
G6. Holiday Social
Library Foundation Board Minutes
September 21, 2015
Page 4
H. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Sommer, motion
carried, 9-0-2 (with May and Rodriguez absent). The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: October 5, 2015