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Home My WebLink About15/11/02 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD e T- AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. November 2, 2015 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member Foundation Members Kristine Scott, President David Gonzalez, Vice President Tina Gilfry, Secretary Teresa Akahoshi, Member Pam Easter, Member Rebecca Davies, Member Ruth Leal, Member Leslie May, Member Phil Rodriguez, Member Heidi Soehnel, Member Kathy Sommer, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on C9Lf a{�e� U ,.-zqS- at /0 ANI I posted a true and correct copy of the Library Board meeting agenda dated Ak(v"bel 13,-ryr o be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho Cucamonga By: 1 f,r� �G'^� Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 2, 2015 RANCHO CUCAMONGA A. ' CALL TO ORDER Roll Call: Akahoshi , Davies , Easter Gilfry , Gonzalez , Leal , May Rodriguez Scott_, Soehnel _ and Sommer B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board on any item listed on the agenda. State law prohibits the Library Foundation Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Library Foundation Treasurer's Report of: September, 2015. 2. Consideration to approve Minutes of: October 5, 2015. D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director_ 1 LIBRARY FOUNDATION BOARD AGENDA NOVEMBER 2, 2015 2 RANCHO CUCAMONGA E BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Fundraising Campaign. The discussion will be led by President Scott. 2. Consideration and discussion regarding Give Big Campaign. The discussion will be led by President Scott. 3. Consideration and discussion regarding future fundraisers. The discussion will be led by President Scott. 4. Consideration and discussion regarding Community Foundation Investment Strategy. The discussion will be led by Michelle Perera, Library Director. 5. Consideration and discussion regarding holiday social. The discussion will be led by Tina Gilfry and Leslie May. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, October 28, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT ?F 1-1BRARY SERVICES DEPdR NIE'N'r -�tY RANCHO )ate: November 2, 2015 / CUCAMONGA 'o: Rancho Cucamonga Library Foundation 'rom: Michelle Perera, Library Director l ,r ! i�l tubject:TREASURER'S REPORT — SEPTEMBER, 2015 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH September, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $151,622.58 $3,500.00 $155,122.58 Archibald Children's Books Endowment $40,000.00 $40,000.00 Victoria Gardens Books $83,125.00 $83,125.00 Adult Literacy $19.400.55 $19,400.55 Greg &Terri Jacobs - Literacy $3,565.70 $3,565.70 Plat/ & Learn IslandsTM $89,972.50 $89.972.50 Lola A. Livesev Trust Account $218,801.97 $218,801.97 Innovation Fund $175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills - Edison $10,000.00 $10,000.00 Operating Reserve Fund5 0$ 00.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,555,488.30 $3.500.00 $1558,988.30 LAIF Account $1,296,181.55 LAIF Interest Union Bank Account' $262,706.75 Deposits in Transit $100.00 Total Library Foundation Holdings: $1,558,988.30 3 TR[:ASUIWR'S RITORT-SFIP117IMBER,2015 PAUE 2 Nowi,:an ;i• 2,2015 Revenues: $3,500.00 Rent $ 900.00 General Fund GES $ 100.00 General Fund So CA Edison $ 2,500.00 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT SEPTEMBER 2015 Beginning Balance $1,555,488.30 LAIF Interest Earned - Deposits 9/10/2015 2,500.00 9/22/2015 900.00 9/29/2015 100.00 3,500.00 Transfers - Less Checks Ending Balance $ 1,558,988.30 Union Bank, Statement Ending Balance $ 262,706.75 Less Outstanding Checks - Deposits in Transit 100.00 Investments - LAIF 1,296,181.55 Adjusted Bank Balance $ 1,558,988.30 Date Prepared: 10/5/2015 5 STAFF REPORT - LIBRARY SIERVICI%S DEPARTMENT , RANCHO Date: November 2, 2015 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of October 5, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, )'q pgl,4� Michelle Perera Library Director 6 CITY OF RANCHO CUCAMONGA RANCI-IO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, October 5, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:08 p.m. Present were Members Akahoshi, Davies, Easter, Gonzalez, Rodriguez, and Soehnel. Also present were Michelle Perera, Library Director, Brian Sternberg, Assistant Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR Cl. Consideration to approve minutes of: September 21, 2015. MOTION: Moved by Member Easter to approve the minutes, seconded by Member Soehnel, motion carried, 6-0-5 (with Gilfry, Leal, May, Scott and Sommer absent). D. LIBRARY DIRECTOR'S STAFF REPORTS Dl. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. Michelle Perera, Library Director, reminded the Members of the Boards & Commissioners Event on Monday, October 19. She asked them to please RSVP to Donna Kendrena. Library Director Perera thanked the Members for attending Renee Tobin's reception and stated that they were recruiting for her position. Michelle Perera, Library Director, presented an oral update on the second floor to the Board. 7 Library Foundation Board Minutes October 5. 2015 Page 2 Library Director Perera stated Library staff is working on the annual calendar. Should be completed by the end of November. She stated that the ad hoc schools subcommittee might want to meet soon. Staff will be ordering the same number of calendars as last year. Michelle Perera, Library Director stated Library staff had attended the League of California Cities and a Play and Learn lslandT"' was on display. Mayor L. Dennis Michael is the incoming President. The Keynote speaker was the California State Librarian Greg Lucas. D2. Consideration and discussion regarding Library Strategic Services Plan. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera presented an oral report on the Library Strategic Services Plan to the Board. E. BOARD BUSINESS El. Consideration and discussion regarding Library Fundraising Campaign. The discussion will be led by President Scott. Library Director Perera asked the Members present to review two rough "samples" "drafts of a brochure the Member had discussed at their Workshop in August. Atter discussion, Vice President Gonzalez asked staff to send the update to the Members prior to the next meeting for their review. E2. Consideration and discussion regarding Give Big Campaign. The discussion will be led by President Scott. The item will return at the next meeting. E3. Consideration and discussion regarding future fundraiser. The discussion will be led by President Scott. The item will return at the next meeting. Member Davies asked about a date for the Adult Trivia. E4. Consideration and discussion regarding the holiday social. The discussion will be led by Tina Gilfry and Leslie May. "Che item will return at the next meeting. 8 Library Foundation Board Minutes October 5, 2015 Page 3 Member Soehnel stated that Member Gilfry had mentioned the event happening in January instead of December. F. IDENTIFICATION OF ITEMS FOR THF, NEXT MEETING Fl. Brochure 1-2. Dates for Adult Trivia F3. Holiday Social F4. Big Give Campaign F5. Library SSP G. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Soelinel, motion carried, 6-0-5 (with Gilfry, Leal, May, Scott and Sommer absent). The meeting adjourned at 6:45 p.m. Respectfully submitted; "Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 9