HomeMy WebLinkAbout15/11/02 (Minutes) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday, November 2, 2015, in the Tri-Communities Room, located at the City of Rancho
Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called
to order at 6:08 p.m. Present were Members Akahoshi, Easter, Gilfry, Gonzalez, Rodriguez, Scott,
Soehnel and Sommer.
Also present were Michelle Perera, Library Director and Vivian Garcia, Administrative Secretary.
B. COMMUNICATIONS FROM THE PUBLIC
None were presented.
C. CONSENT CALENDAR
Cl. Consideration to approve Library Foundation Treasurer's Report of: September, 2015.
MOTION: Moved by Member Soehnel to approve the Treasurer's Report, seconded by Member
Akahoshi, motion carried, 8-0-3 (with Davies, Leal and May absent).
C2. Consideration to approve minutes of: October 5, 2015.
MOTION: Moved by Member Soehnel to approve the minutes, seconded by Member Gonzalez,
motion carried, 8-0-3 (with Davies, Leal and May absent).
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Consideration and discussion regarding the Library Status. The oral report by Michelle
Perera, Library Director.
Michelle Perera, Library Director, stated that the contract for the Biane Library Tenant
Improvements Project was approved by the City Council. The pre-construction meeting is
scheduled tomorrow with the contractor starting work in two weeks. A Construction Manager will
be hired to oversee the project.
Library Foundation Board Minutes
November 2, 2015
Page 2
Library Director Perera reviewed the October events. Fall into Fun was held on Friday, October
23, at the Archibald Library. The event was popular with quite a few children dressed up in their
costume. The Big Truck Petting Zoo was very successful. There were approximately 300
attendees at the 11 a.m. event which was held at the Archibald Library.
Michelle Perera, Library Director, stated that the library apartment rental has a new tenant. The
apartment will be rented for$950'a month.
Member Leal arrived at 6:15 p.m.
Michelle Perera, Library Director will be out of the office November 20 to December 2.
E. BOARD BUSINESS
E1. Consideration and discussion regarding Library Fundraising Campaign. The discussion
will be led by President Scott.
President Scott reviewed the proposed agreement from Kevin J. McArdle Consulting with the
Members.
After discussion, the following motion was made.
MOTION: Moved by Member Gilfry to approve proposed agreement with the first two meeting
dates of December 7 and January 4 and a discussion of later dates reviewed by the Board for a cost.
of$14,200, seconded by Member Easter, motion carried, 9-0-2 (with Davies and May absent).
Library staff will send out a doodle listing a variety of dates for the.Members for the remaining
meeting dates in 2016.
E2. Consideration and discussion regarding Give Big Campaign. The discussion will be led
by President Scott.
President Scott stated that the Library Foundation would be a participant in the Big Give this year.
Working with social media and having an awareness on the electronic bulletin board and
Facebook.
E3. Consideration and discussion regarding future fundraiser. The discussion will be led by
President Scott.
President Scott reviewed with the Members the spring fundraiser, Trivia. After discussion, the
date of April 21 was requested with staff reserving the location.
Library Foundation Board Minutes
November 2, 2015
Page 3
E4. Consideration and discussion regarding Community Foundation Investment Strategy. The
discussion will be led by Michelle Perera, Library Director.
The item will be held over to the next meeting.
E5. Consideration and discussion regarding the holiday social. The discussion will be led by
Tina Gilfry and Leslie May.
Member Gilfry discussed dates with the Members. The evening of December 13 was decided
upon.
F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
F1. Community Foundation Investment Strategy
F2. 2016 Calendar
F3. 2016 meeting dates for Campaign Preparation.
F4. Brochure
G. ADJOURNMENT
MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Gonzalez, motion
carried, 9-0-2 (with Davies and May absent). The meeting adjourned at 7 p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: December 7, 2015