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Home My WebLink About15/12/07 (Agenda) Library Foundation Board LIBRARY FOUNDATION BOARD fi ... AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. December 7, 2015 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member Foundation Members Kristine Scott, President David Gonzalez, Vice President Tina Gilfry, Secretary Teresa Akahoshi, Member Pam Easter, Member Rebecca Davies, Member Ruth Leal, Member Leslie May, Member Phil Rodriguez, Member Heidi Soehnel, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on AA2V. a�f, dOis , at / , I posted a true and correct copy of the Library Foundation Board meeting agenda dated • 1�e_ 7,_ao4s- to be held in the Tri-communities Room located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on at Rancho Cucamonga. City of Rancho �Cucamonga / By: V b<Ka� y=/irx Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY FOUNDATION BOARD AGENDA DECEMBER 7, 2015 1 RANCHO CL7CW NGA A. CALL TO ORDER Roll Call: Akahoshi , Davies , Easter Gilfry , Gonzalez , Leal , May Rodriguez Scott_, and Soehnel. B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Foundation Board on any item listed on the agenda. State law prohibits the Library Foundation Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR -71 The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Library Foundation Treasurer's 3 Report of: October, 2015. 2. Consideration to approve Minutes of: November 2, 2015. 9 D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding the Library Status. The oral report will be presented by Michelle Perera, Library Director. LIBRARY FOUNDATION BOARD AGENDA DECEMBER 7, 2015 2 RANCHO CUG"ONGA E. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Fundraising Campaign. The discussion will be led by President Scott. 2. Consideration and discussion regarding future fundraisers. The discussion will be led by President Scott. F. IDENTIFICATION OF ITEMS FOR THE NEXT_ MEETING This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, November 24, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT �- 1-113RARY SERVICES DEPARTMENT , RANCHO )ate: December 7, 2015 CUCAMONGA 'o: Rancho Cucamonga Library Foundation rom / /z�: Michelle Perera, Library Director L L, i c iubject: TREASURER'S REPORT— OCTOBER, 2015! CASH REPORT BEGINNING MTD MTD ENDING CASH CASH October, 2015 BALANCE REVENUES EXPENDITURES BALANCE FUND General $155,122.58 $1,522.59 $156,645.17 Archibald Children's Books Endowment $40,000.00 $40.000.00 Victoria Gardens Books $83,125.00 $83.125.00 Adult Literacy $19,400.55 $19.400.55 Greg &Terri Jacobs- Literacy $3,565.70 $3,565.70 Play & Learn Islands7m $89,972.50 $89,972.50 Lola A. Livesev Trust Account $218,801.97 $218,801.97 Innovation Fund $175,000.00 $175,000.00 Moving Forward: Workforce Tech Skills - Edison $10.000.00 $10.000.00 Operating Reserve Fund $5,000.00 $5,000.00 Unallocated Funds $759,000.00 $759.000.00 TOTAL $1.558.988.30 $1,522.59 $1.560.510.89 LAIF Account $1,296,181.55 LAIF Interest $1,043.64 Union Bank Account' $263,285.70 Deposits in Transit Total Library Foundation Holdings: $1,560,510.89 3 TREASURE'R'S R TOIYI'-OCPOBFR,2015 PAGiz:2 DvCFN1B1;11 7,2015 Revenues: $1,522.59 Rent $ 450.00 General Fund LAIF Interest $ 1,043.64 General Fund Biane Snack Machine $ 12.29 General Fund Arch Snack Machine $ 16.66 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT OCTOBER 2015 Beginning Balance $1,558,988.30 LAIF Interest Earned 10/15/2015 1,043.64 Deposits 10/5/2015 450.00 10/13/2015 28.95 478.95 Transfers - Less Checks Ending Balance $ 1,560,510.89 Union Bank, Statement Ending Balance $ 263,285.70 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,297,225.19 Adjusted Bank Balance $ 1,560,510.89 Date Prepared: 11/10/2015 5 11^1111E K T Page l of 1 Unioneank ®� Q,�(�°®� RANCHO CUCAMONGA PUBLIC LIBRARY Statement Number: UNION BANK 10/01/15-10/30/15 GOVERNMENT SERVICES- SOUTH 0274 Customer Inquiries POST OFFICE BOX 513840 800-798-6466 LOS ANGELES CA 90051-3840 Thank you for banking with us since 2008 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Conveniently access account information and key online services with the Mobile Business Center from Union Bank Go to m.unfonbankcom on your smariphone to check balances,Initiate transrers,and approve wires securely.You can also manage stops and returns as well as view and make decisions on Positive Pay exceptions.To learn more,call your treasury relationship manager or contact Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number Days in statement period:Days in statement period:30 Balance on 10/1 $ 262,706.75 Total Credits 578.95 Deposits(2) 578.95 Total Debits 0.00 Balance on 10/30 $ 263,285.70 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 10/5 UNENCODED COURIER DEPOSIT 45801271 $ 550.00 10/13 UNENCODED COURIER DEPOSIT 45083054 28.95 2 Deposits - Total $ 578.95 DEBITS Daily Ledger Balance Date Ledger Balance Date Ledger Balance 10/1-10/4 $ 262,706.75 10/13-10/30 $ 263,285.70 10/5-10112 263,256.75 6 Untitled Page Page 1 of 1 BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name RANCHO CUCAMONGA Account Number As of 10/15/2015, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 09/30/2015. Earnings Ratio .00000875275068308 Interest Rate 0.32% Dollar Day Total $ 119,235,884.06 Quarter End Principal Balance $ 1,296,181.55 Quarterly Interest Earned $ 1,043.64 http://Iaif.sco.ca.gov/Result.aspx 11/3/2015 7 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O.Box to,CA www,treasurer.ca.cov/omia-laittlairaso (916) 809 Sacr6 3-30 1 94209-0001 November 03,2015 (916)653-3001 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION TREASURER PMIA Averave Monthly Yields 10500 CIVIC CENTER DRIVE RANCHO CUCAMONGA,CA 91729 Account Number: Tran Type Definitions October 2015 Statement Effective Transaction Tran Confirm Date Date TYPe Number Authorized Caller Amount 10/152015 10/142015 QRD 1482662 SYSTEM 1,043.64 Account Summary Total Deposit: 1,043.64 Beginning Balance: 1,296,181.55 Total Withdrawal: 0.00 Ending Balance: 1,297,225.19 https://Iaifns.treasurer.ca.gov/RegularStatement.aspx 11/3/2015 g STAFF REPORT ;- LIBRARY SERVICE~DEPAWI'MENI' } 1r RANCHO Date: December 7, 2015 C,UCAMONGA To: Rancho Cucamonga Library Foundation From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of November 2, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 9 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, November 2, 2015, in the Tri-Communities Room, located at the City of Rancho Cucamonga at 10500 Civic Center Drive, Rancho Cucamonga,California. The meeting was called to order at 6:08 p.m. Present were Members Akahoshi, Easter, Gilfry, Gonzalez, Rodriguez, Scott, Soehnel and Sommer. Also present were Michelle Perera, Library Director and Vivian Garcia, Administrative Secretary. B. COMMUNICATIONS FROM THE PUBLIC None were presented. C. CONSENT CALENDAR Cl. Consideration to approve Library Foundation Treasurer's Report of: September, 2015. MOTION: Moved by Member Soehnel to approve the minutes, seconded by Member Akahoshi, motion carried, 8-0-3 (with Davies, Leal and May absent). C2. Consideration to approve minutes of: October 5, 2015. MOTION: Moved by Member Soehnel to approve the minutes, seconded by Member Gonzalez, motion carried, 8-0-3 (with Davies, Leal and May absent). D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status. The oral report by Michelle Perera, Library Director. Michelle Perera, Library Director, stated that the contract for the Biane Library Tenant Improvements Project was approved by the City Council. The pre-construction meeting is scheduled tomorrow with the contractor starting work in two weeks. A Construction Manager will be hired to oversee the project. 10 Library Foundation Board Minutes November 2, 2015 Page 2 Library Director Perera reviewed the October events. Fall into Fun was held on Friday, October 23, at the Archibald Library. The event was popular with quite a few children dressed up in their costume. The Big Truck Petting Zoo was very successful. There were approximately 300 attendees at the I I a.m. event which was held at the Archibald Library. Michelle Perera, Library Director, stated that the library apartment rental has a new tenant. The apartment will be rented for $950 a month. Member Leal arrived at 6:15 p.m. Michelle Perera, Library Director will be out of the office November 20 to December 2. E. BOARD BUSINESS E1. Consideration and discussion regarding Library Fundraising Campaign. The discussion will be led by President Scott. President Scott reviewed the proposed agreement from Kevin J. McArdle Consulting with the Members. After discussion, the following motion was made. MOTION: Moved by Member Gilfry to approve proposed agreement with the first two meeting dates of December 7 and January 4 and a discussion of later dates reviewed by the Board for a cost of$14,200, seconded by Member Easter, motion carried, 9-0-2 (with Davies and May absent). Library staff will send out a doodle listing a variety of dates for the Members for the remaining meeting dates in 2016. E2. Consideration and discussion regarding Give Big Campaign. The discussion will be led by President Scott. President Scott stated that the Library Foundation would be a participant in the Big Give this year. Working with social media and having an awareness on the electronic bulletin board and Facebook. E3. Consideration and discussion regarding future fundraiser. The discussion will be led by President Scott. President Scott reviewed with the Members the spring fundraiser, Trivia. After discussion, the date of April 21 was requested with staff reserving the location. 11 Library Foundation Board Minutes November 2, 2015 Page 3 E4. Consideration and discussion regarding Community Foundation Investment Strategy. The discussion will be led by Michelle Perera, Library Director. The item will be held over to the next meeting. E5. Consideration and discussion regarding the holiday social. The discussion will be led by Tina Gilfry and Leslie May. Member Gilfry discussed dates with the Members. The evening of December 13 was decided upon. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Fl. Community Foundation Investment Strategy F2. 2016 Calendar F3. 2016 meeting dates for Campaign Preparation. F4. Brochure arxx** G. ADJOURNMENT MOTION: Moved by Member Akahoshi to adjourn, seconded by Member Gonzalez, motion carried, 9-0-2 (with Davies and May absent). The meeting adjourned at 7 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 12 11/24/2015 7Ranchoucamonga Library Second Floor Mk Library Foundation, August 29, 2015 'AMONCd Background \ - • Library opened 2006 \ • Second floor shell space • Programming \ attendance doubled • Second floor needs assessment 2009 - • Conceptual plan of service developed— _ Children's Interactive Discovery Space ,1.� • 2014-present—City - Council goal • Today-PhaseI wg� A\NL\Cd 1 1 � • 'f 11/24/2015 The Vision 7Early ing Space • Classroom ®° • STEM Labl 6,500 square feet of flexible programming , r. , °•• Re space• Admin and Storage i r � a gp@¢ • Elevator/Staircase, Os • � HVAC,Plumbing and Electrical Systems 2 4� 11/24/2015 Art Room 30 Programs/750 attendees in 2013-2015 • Painting " • Recycle Art --- • Mosaics • Murals • Pop Art • Modern Art Watercolors • Scratch Art, ' r , • Self-portraits • Painting to Music • Cave Painting,and more F a, STEM Lab (Science, Technology, Engineering, Math) i 50 Programs/1600 attendees in 2013-2015 • Legos • 3D Printing • Video Game Design • Structures and Buildings • Space/Planetarium • Wing and Music Creation • Circuits • Physics/Gravity • Genetics and more! 3 11/24/2015 Early Learning Space 800 early learning programs 27,000 attendees in FY 2014-2015 ! - • Family Storytimes • Pajama Storytimes • Mother Goose on the Loose _ • Rhyme Time • Bright Beginnings 9- • Terrific Tots • Hooray for Pre-K • Play and Learn Workshops - ,.rHo CR— Large Flexible Programming Space Summer Reading Club 2015 • 7 weeks—7,000 attending programs ltypy1FCHn - yJGApIOiAr•i 4 . l r 11/24/2015 Phase I — Logistics • Tim elinee September 2015—out to bid October 2015—award contract November 2015—construction begins December 2015—holiday closure Fall 2016—completion • Library hours • Impact to service AM Rancho Cucamonga Library Second Floor Questions? Abi 5 RANCHO CUCAMONGA LIBRARY FOUNDATION t Capital Fundraisin_q Campaign Plan Development December, 2015 — May, 2016 Facilitated by Kevin J. McArdle Consulting (909) 260-6892 kevinjmcardle@aol.com www.mcardleconsulting.com Rancho Cucamonga Library Foundation Fundraising Plan Development Capital Fundraising Plan — Potential Plan Elements SUBJECT DESCRIPTION Case Statement Anywhere from 1 to 20 pages or more, the Case Statement is the most important element of any plan. This is the foundation upon which the entire campaign is based. It should include the vision, mission and history of your organization. It should discuss your current services and needs. It will describe the fundraising purpose and plan for meeting specific needs. It will detail financial information related to the program and campaign and, most importantly, describe how donors will make a difference with their contribution. Fundraising Vision and Goals Be specific about the vision for the fundraising program and its outcome, and detail appropriate goals and milestones. Schedule Provide an overall campaign schedule. Gift Chart Appropriate in larger campaigns, a Gift Chart indicates how many gifts are expected in various amount groupings, how many prospects are typically necessary to achieve those contributions and how many prospects have been identified. Organizational Chart There are many different players involved in a fundraising campaign, including elected officials, Board Members, volunteers, development staff, fundraising professional(s), etc. Include a campaign specific organizational chart showing relationships and assignments. Job Descriptions Include the campaign related job descriptions for the key players. Solicitation Plans Describe the specific fundraising activities in the campaign; e.g. soliciting one year memberships to a new club. Special Event Plans Reference any campaign related special events and their purpose within the larger campaign. 2 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Donor Recognition Program List the specific short and long terms ways in which you will recognize your campaign contributors. Branding and Marketing Describe how you will brand and market your campaign. Budget Include your overall campaign budget for all revenues and expenses. List expected indirect costs such as staff time, if possible. Policies and Procedures Reference campaign related policies and procedures such as money handling, accounting, naming rights policies and approval requirements, donor thank yous, etc. Volunteer Handbook If you create one, include a copy of the reference handbook you create for campaign volunteers. Resources Available Include a list of all resources available for use in the campaign, including facility plans, marketing collateral, volunteer names, etc. 3 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Rancho Cucamonga Library Foundation Pre-Cammign Assessment Checklist Fundraising Component Resdv Not HLA Notes/Follow-Up Ready Actions MSC. Organization MissionNision X Statement Organization Strategic Plan X Organization Positive Public X Image Organization Financial Stability X Policy Makers Support for X Project is a City Council Campaign goal and Foundation Board has supported Campaign. Leadership Support for X Board must develop Campaign community leadership support in Campaign Plan. Grass Roots Support for X Board will create Fundraising Campaign community support through Campaign Plan. Fundraising Competition X Need to coordinate and Identified communicate Campaign Plan with Community Foundation and Animal Center. Participant Census Up-to-Date X While Library user database is very current, staff will consider a program to update records of current users. Campaign Fundraising Plan X Campaign Plan will be developed by Board. Campaign Case Statement X Case Statement will be developed by Board. Start-Up Funds for Campaign X Available in Foundation Funds. �m�4Cll�rs In Place 4 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Campaign Director X Library Director. Business Manager X Library Senior Administrative Secretary. Development Director X Library hiring a Development Coordinator (50% position) who will work on the Campaign. Campaign Chair(s) X To be identified in Campaign Plan. Campaign Steering Committee X To be considered as art of Campaign Plan. Fundraising Consultant X Consultant under contract for Board development and training. Campaign Graphic Artist X Graphic services available on Library staff. Campaign Writing Professional X Writing services available on Library staff. Campaign Grant Writer X Grant writing services available on Library staff. Campaign Marketing and X Campaign Plan and Communications Professional budget will consider the need for a Marketing and Communications Professional. Project Architect Assistance X Project Architect ready to provide required materials. Groups In Place Campaign Policy Board X Library Foundation Board. Finance Committee X To be identified in Campaign Plan. Could be through Board Executive Committee. Campaign Support Organization X Support to be offered through Foundation Board, Friends Group, Library Volunteers. 5 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Current Donors Group(s) X Past and current donors not currently organized as a support group. Campaign Plan should engage past and current donors. Potential Major Donors Identified X Will be identified in Campaign Plan. Volunteer Group(s) X Campaign Plan will identify ways to engage volunteers. Business Partners X Library staff will identify potential Campaign Partners from the business community. Campaign Plan will identify methods to engage businesses. Facilities Master Plan Completed Master Plan X Future Vision Statement X Fundraising Goals Identified X Fundraising goal to be refined by Foundation Board in Campaign Plan. Master Plan Display Boards X Will be considered as art of Campaign Plan. Master Plan Handouts X Will be considered as art of Campaign Plan. Master Plan Web Site X Will be considered as art of Campaign Plan. Master Plan Video X Will be considered as Dart of Campaign Plan. Facilities Model X Will be considered as art of Campaign Plan. Campaign QHice°Needs Dedicated Campaign Office/Work X Space Dedicated Campaign X Phone/Voice Mail Campaign Access To Computers X and Technology 6 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Software and Hardware Participant Database Software X Library user database. Donor Software (Up to Date With X Raiser's Edge Donor Donor Info) Software. On-Line Donation Capability X PayPal application currently used by Library and Board. Other applications such as crowdfunding to be considered in Campaign Plan. Automated Payments Capability X Campaign Web Site X Will be considered as art of Campaign Plan. Communications Tools Mailed Newsletters X No current tools. Will be considered as part of Campaign Plan. E-Mail Newsletters X Currently have Cultural Center E-Newsletter. Will consider Campaign E-Newsletter as part of Cammicin Plan. Participant E-Mail List X Donor E-Mail List X Regular Brochure X Currently have City Grapevine available, and Foundation brochure is out to print. Signage Program X Currently have digital signage available in Library and ability to create paper signage. Organization Logo and/or X Branding Identity Campaign Logo and/or Branding X Will be developed as Identity art of Campaign Plan. Campaign Letterhead and X Will be developed as Stationary art of Campaign an. Social Networking X Foundation currently Sites/Presence has social media presence. Cam ai n iz/i/zois Rancho Cucamonga Library Foundation Fundraising Plan Development social media strategies will be developed as art of Campaign Plan. Policies and Procedures Current Development Program X Campaign Pledge X Procedures currently in Accounting/Invoicing/Collections place. Gift Acceptance Policy X City-wide policy and procedure in place. More detailed Campaign policy to be considered as part of Campaicin Plan. Facility Naming Rights Policy X City-wide policy and procedure in place. More detailed Campaign policy to be considered as part of Campaign Plan. Donor Recognition Policy X Will be considered as art of Campaign Plan. Estate Planning/Planned Giving X To be considered as a Program long range goal in the future. Memorial Gift Program X Book donation program in place at Library. More detailed Campaign program to be considered as part of Cam ai n Plan. Volunteer Recruitment Program X Will be considered as art of Campaign Plan. Volunteer Recognition Program X Will be considered as art of Campaign Plan. City Employee Payroll Deduction X Procedures currently in Donor Program place. Specific Campaign program to be considered as part of Campaign Plan. s 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Bird's Eve View for Fundraising Plan • What programs or services do you need funding for in your organization, especially those which are strongly supported by the community? • Who are your best supporters and support groups for your organization, and what programs and services do they most strongly support? • How can you best motivate and recognize donors who support your organization? What Do You Need Funding For? 4 Who Are Your How Can You Supporters and Motivate and Support Groups? Recognize Donors? 9 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Developing a Case Statement With thousands of charities to choose from in any community, why should a donor give to our cause? It all comes down to the case for support. The case for support, or case statement, is defined as "the reasons why an organization both needs and merits philanthropic support, usually by outlining the organization's programs, current needs, and plans." A case for support not only states who you are, but why you exist, what you're doing and how donors can, and should, help. The case for support should stimulate engagement and discussion and should welcome suggestions from donors and volunteers. It should also be couched in terms of not just needs, but benefits. How will the community and the people your organization serves benefit from the work that you do? A good case for support gets everybody (staff, volunteers and donors) on the same page. It provides answers to many of the questions you'll receive about your organization, and will provide a good base for any fundraising material that you prepare. The case statement is essential for any charity before it begins raising funds. A Fundraising Campaiqn Case Statement typically includes the following: • Mission of the Organization • Vision of the Organization/Project • History of the Organization • Current Services Provided by the Organization • Current "Problem" or Needs • Plan for Addressing the "Problem" or Needs • Financial Information Related to the Organization/Project • How Gifts from Donors Will Make a Difference • Opportunities for Donors io iz/i/zois Rancho Cucamonga Library Foundation Fundraising Plan Development Children's Interactive Discovery Space Case Statement Discussion Questions 1. Describe the Vision for the Discovery Space. What will it look like? What will it do? 2. What is the community/regional "Problem" or Need to be addressed through the creation of the Discovery Space? 3. How will the Discovery Space solve the "Problem" or Need? How will it Improve lives? How will it change the world? 4. How will the Discovery Space connect/engage/interact with the current Library? With the Playhouse? With the Cultural Center? 5. How will the Discovery Space be unique and different from anything else in the community? The region? The state? 6. Why is the Library Foundation raising $1 million (or more) to create the Discovery Space? 11 12/2/2015 Rancho Cucamonga Library Foundation Fundraising Plan Development Board Member and Staff Follow-Up Work Prior to January 4, 2016 Meeting • Consider Campaign Schedule issues and ideas. Consider the discussions and identify any issues and suggestions. Please email your thoughts to Vivian by December 17 so we can use them to prepare a draft schedule for next meeting. • Develop Case Statement visions, thoughts and ideas. Use the Case Statement questions and discussions as a starting point. Come prepared to discuss your suggestions to the January 4 meeting. • Brainstorm potential Campaign Branding and Marketing ideas. Thinking ahead to the public roll-out of the fundraising campaign, think of great ideas for a tagline, logo, marketing pieces, etc. Be prepared to verbally share your ideas at the January 4 meeting. Library Staff - Follow-Up Information Requested • Library Vision and Mission Statements • Library Foundation Vision and Mission Statements • Current Library use statistics • Current Library programs and services list • Library Expansion Phase I vision, description, graphics and budget • Future Discovery Space vision, description, graphics and budget estimates 12 12/2/2015