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LIBRARY BOARD OF TRUSTEES
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AGENDA.
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
First Thursday
6 p.m.
February 5, 2015
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
***
City Council Members
L. Dennis Michael, Mayor 1
Sam Spagnolo, Mayor Pro Tem
William J. Alexander, Council Member
Lynne B. Kennedy, Council Member
Diane Williams, Council Member
***
Board Members
Janet Temkin, President
Robert Coberly, President Pro Tem
Christine DeVries, Member
Luella G. Hairston, Esq. Member
Sarah Tompkins, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
, at y-S , I posted a true and correct copy of
the Library Board of Trustees meeting agenda dated 5 p_o/5 to be
held in the Council Chambers located at 10500 Civic Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on , at Rancho Cucamonga.
City of Rancho Cucamonga
By:
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
%,it LIBRARY BOARD OF TRUSTEES AGENDA
L4 FEBRUARY 5, 2015 1
RANCHO
CUCAMONGA
A. !! ALL TO ORDER
1. Roll Call: Coberly , DeVries , Hairston
Temkin and Tompkins
B. PUBLIC COMMUNICATIONS , _
This is the time and place for the general public to address the Library
Board of Trustees on any item listed on the agenda. State law prohibits
the Library Board from addressing any issue not previously included
on the Agenda. The Board may receive testimony and set the matter
for a subsequent meeting. •
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be addressed
directly to the Board, not to the members of the audience. This is a
professional business meeting and courtesy and decorum are
•
expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
IC: PUBLIC PRESENTATION
1. Consideration and discussion regarding a Trivia. The presentation
will be by a Member of the Library Foundation Board.
2. Consideration and discussion regarding the 2015 Library Calendar.
The presentation will be by a Member of the Library Foundation
Board.
D. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed by
a Member or member of the audience for discussion.
1. Consideration to approve Minutes of: December 4, 2014, and 4
January 1, 2015.
2. Consideration to approve Storytime Policy. 9
1
LIBRARY BOARD OF TRUSTEES AGENDA
Lei FEBRUARY 5, 2015 2
RANCHO
CUCAMONGA
IE. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Consideration and discussion regarding Library Status Report. The
oral reports will be presented by staff.
a. Consideration and discussion regarding general
announcements. The oral report will be presented by
Michelle Perera, Library Director.
b. Consideration and discussion regarding a review of 17 •
Library statistics. The oral report will be presented by
Michelle Perera, Library Director.
2. Consideration and discussion regarding Library Budget Report. The 26
report will be presented by Michelle Perera, Library Director.
3. Consideration and discussion regarding Children's Services. The oral
report will be presented by Renee Tobin, Library Services Manager.
4. Consideration and discussion regarding Archibald Library. The oral
report will be presented by Karye Hood, Reference Services
Coordinator.
5. Consideration and discussion regarding Paul A. Biane Library. The
oral update will be presented by Cara Vera, Senior Librarian
I • F. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Consideration and discussion regarding the 2015 American Library
Association conference. The oral report will be presented by staff.
2. Consideration and discussion regarding Board announcements.
(Comments to be limited to 3 minutes per Board Member.)
G. IDENTIFICATION OF ITEMS FOR THE NEXT
a MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
2
it LIBRARY BOARD OF TRUSTEES AGENDA
�-�• FEBRUARY 5, 2015 3
RANCHO
COCAMONGA
H. :ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday,
January 29, 2015, seventy two (72) hours prior to the meeting per
Government Code 54954.2 at 10500 Civic Center Drive.
3
STAFF REPORT ;
LIBRARY SERVICES DEPARTMENT }_
RANCHO
Date: February 5, 2015 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Michelle Perera, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the regular and cancelled meetings of December 4, 2014 and January 1,
2015.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and cancelled meetings of the Library Board of
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
C, Lc Pe S-L3C--"?
Michelle Perera
Library Director
4
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
The regular scheduled meeting of the Library Board of Trustees was held on Thursday, December
4, 2014, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho
Cucamonga, California. The meeting was called to order at 6:02 p.m. by President Temkin.
Present were Members Coberly, DeVries, Hairston and Temkin.
Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director,
Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Angelica Trummell,
Children's Librarian for Biane Library, Carol Durkel, Office Specialist II and Vivian Garcia,
Administrative Secretary.
******
B. PUBLIC COMMUNICATIONS
There were none.
**lc***
C. CONSENT CALENDAR
C I. Approval of Minutes: October 2 and November 6, 2014.
MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Coberly.
Motion carried 4-0-1 (with Tompkins absent).
******
D. LIBRARY DIRECTOR'S STAFF REPORTS
D1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director
Library Director Karatsu presented an oral update on the second floor of the Biane Library to the
Members.
Robert Karatsu, Library Director, introduced the new Library Director Michelle Perera.
b. Review of Library statistics. Oral report by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the Library statistics spreadsheets with the Members.
5
Library Board Minutes
December 4, 2014
Page 2
D2. Budget Report: Report presented by Robert Karatsu, Library Director.
Library Director Karatsu reviewed the budget spreadsheets with the Board.
D3. Children's Services: Oral update by Angelica Trummell, Children's Services Librarian.
Children's Services Librarian Trummell stated that the brand new storytimes would begin in
January, 2015. Storytime registration would begin on December 17.
Angelica Trummell, Children's Services Librarian, stated that on Saturday, December 13, the
Libraries would be holding their Spark of Love Storytime. The Archibald Library storytime starts
at 11 a.m. and the Biane storytime is from 2 to 4 p.m.
D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, updated the Members on the events that occurred
in October and November at the Archibald Library.
D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Senior Librarian Vera reviewed the Big Read events including the Drama after Dark event with
the Members.
E. BOARD BUSINESS
E 1. Report on 2014 California Library Association conference. Oral report by staff.
Library Director Karatsu presented an oral report on the CLA conference with the Board.
E2. Board announcements. (Comments to be limited to 3 minutes per Board Member.)
There were none.
******
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
None were mentioned.
6
Library Board Minutes
December 4, 2014
Page 3
G. ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn to February 5, 2015, seconded by Member
DeVries. Motion carried 4-0-1 (with Tompkins absent). The meeting adjourned at 6:30 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, January 1, 2015, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved:
8
STAFF REPORT `x -
LIBRARY SERVICES DEPARTMENT
\_Y
RANCHO
Date: February 5, 2015 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Renee Tobin, Library Services Manager
Subject: STORYTIME POLICY
RECOMMENDATION
Approve revised storytime policy.
BACKGROUND/ANALYSIS
In late 2014, library staff presented a proposal to expand storytime sessions and create more
developmentally appropriate offerings. This policy reflects these changes. In addition to addressing
developmental needs, staff will be able to provide four more storytimes per week including more
walk-in sessions to better provide for the needs of the community.
FISCAL IMPACT
•
None.
Respectfully submitted,
Renee Tobin •
Library Services Manager
•
•
9
CITY OF RANCHO CUCAMONGA
/ �tatil CHILDREN'S STORYTIME POLICY
•se's,
RANCHO.• POLICY NO.:
CUCAMONGA
LIBRARY SERVICES PAGE 1 OF4
EFFECTIVE:
REVISED:p2/15/2014
APPROVED:
PURPOSE: The purpose of this policy is to provide the most fair and equitable access to children's
storytimes at Rancho Cucamonga Public Library.
PHILOSOPHY: Attendance at library storytimes by children is desirable to instill a love of
reading and life-long library habits. Attendance at library storytimes by caregivers and families is
desirable to model early learning and literacy activities to be continued at home. Storytime can be
a wonderful opportunity for families to enjoy the library together as well provide young children
their first steps toward independence.as an opportunity for parents to gain skills as a child's first
teacher.
The Library will offer storytimes for a variety of ages based on available funding for staff and the
capacity of the Library's story theaters (37 to 43 people as set by the Fire Department). Generally
storytimes will be offered for babies, toddlers, preschool, school-aged children and families as
defined in this policy. These storytimes are offered to individuals and cannot accommodate schools
or day care groups. Groups and classes may schedule a library visit which can be designed to
include a storytime.
TYPES OF STORYTIMES: Storytimes for various audiences are offered at Rancho Cucamonga
Public Library and include:
Registered Storytimes
Bouncing Babies for children 0 to 23 months old with an adult caregiver
Toddler Time for children 24 to 35 months old with an adult caregiver
own with library staff and volunteers .
Bright Beginnings for children 0 to 10 months old with an adult caregiver
Terrific Tots for children 11 to 18 months old with an adult caregiver
10
Children's Storytime Policy
Page 2 of 7
Rhyme Time for children 19 months to 3 years old with an adult caregiver
Hooray for Pre-K for children 4 and 5 years old with an adult caregiver
Family Storytime for children 2 to 11 years with parents or adult caregiver
Walk in Storytimes
Mother Goose on the Loose for children 0 to 3 years old with an adult caregiver
Family Storytime (including Pajama Storytime, Family Saturdays) for children 2 to 11
years with parents or adult caregiver
Afterschool (Discovery Club) Discovery Club (Afterschool) for children 6 to 11 years old
attending in the story theater on their own with library staff and volunteers
BOUNCING BABIES:
Description: Bouncing Babies storytime is designed to introduce babies and their parents
to the library. Bouncing Babies incorporates books,songs,fingerplays and playtime all with parent
participation.
Age Limits: 0 to 23 months Parents, grandparents and caregivers often look for
opportunities to interact with their babies and with other similar families. Bouncing Babies offers
a time for caregivers to bond with their babies through song, rhymes and stories. Playtime at the
model reading, singing and fin_erplays for parents and caregivers.
Procedures: Staff will conduct registration for a 7 to 9 week session of Bouncing Babies
conducted at least one morning per week per library. The number of Bouncing Babies storytimes
computers on the specific date selected for each new session registration. Limited to 21 children
from bringing older children to this storytime,allowing the focus to remain on the babies registered
for Bouncing Babies and to allow more families to attend.
BRIGHT BEGINNINGS:
Description: Bright Beginnings storytime is designed to introduce babies and their
parents to the library. Bright Beginnings incorporates books, songs, fingerplays and playtime all
with parent participation.
Age Limits: 0 to 10 months. Parents, grandparents and caregivers often look for
opportunities to interact with their babies and with other similar families. Bright Beginnings offers
a time for caregivers to bond with their babies through song, rhymes and stories. Playtime at the
end of the storytime allows parents to interact both with their children and with one another. Staff
model reading, singing and fingerplays for parents and caregivers.
11
Children's Storytime Policy
Page 3 of 7
Procedures: Staff will conduct registration for a 7 to 9-week session of Bright
Beginnings. The number of Bright Beginnings storytimes offered may be increased as budget and
demand allows. Eligible children are birth to 10 months old and will be registered with one adult
per child. Registration will be offered via the City's online registration system which can be
accessed from home computers or from library computers on the specific date selected for each
new session registration. Limited to 21 children with an adult for a maximum audience of 42 at
the Biane Library; 18 children with an adult for a maximum audience of 36 at the Archibald
Library. Parents and caregivers will be discouraged from bringing older children to this storytime,
allowing the focus to remain on the babies registered for Bright Beginnings and to allow more
families to attend and for the safety of babies during playtime.
TODDLER TIME:
Description: Toddler Time is designed to introduce young children and their parents to
the library. Toddler Time incorporates books, songs, fingerplays and other activities with parent
participation.
Age Limits: 21 to 35 months Children at this age have developed long range sight that
is conducive to sharing books with a group, and they arc able to pick out detail in illustrations.
- .. .. -, -O . b' . . .. . . •b
Procedures: Staff will conduct registration for a 7 to 9 week session of Toddler Time
be increased as budget and demand allows. Eligible children am 21 to 35 months old and will be
registered with one adult per child. Beginning in 2012 registration will be offered via the City'5
online CLASS system which can be accessed from home computers or from library computers on
audience of 36 at the Archibald Library. Parents and caregivers will be discouraged from bringing
infants, babies and older children to this storytime, allowing the focus to remain on the children
registered for Toddler Time and to allow more 2 y ar olds to attend.
TERRIFIC TOTS:
Description: Terrific Tots storytime is designed to introduce babies and their parents to
the library. Terrific Tots incorporates books, songs, fingerplays and playtime all with parent
participation.
Age Limits: 1 I to 18 months old with an adult caregiver. Parents, grandparents and
caregivers often look for opportunities to interact with their babies and with other similar families.
• Terrific Tots is a time for caregivers to bond with their child through song, rhymes and stories.
Playtime at the end of the storytime allows parents to interact both with their children and with
one another. Staff model reading, singing and fingerplays for parents and caregivers.
Procedures: Staff will conduct registration for a 7 to 9-week session of Terrific Tots.
The number of Terrific Tots storytimes offered may be increased as budget and demand allows.
Eligible children are 11 to 18 months old and will be registered with one adult per child.
Registration will be offered via the City's online'registration system which can be accessed from
home computers or from library computers on the specific date selected for each new session
12
Children's Storytime Policy
Page 4 of 7 •
registration. Limited to 21 children with an adult for a maximum audience of 42 at the Biane
Library; 18 children with an adult for a maximum audience of 36 at the Archibald Library. Parents
and caregivers will be discouraged from bringing older children to this storytime, allowing the
focus to remain on the babies registered for Terrific Tots and to allow more families to attend.
Rhyme Time
Description: Rhyme Time is designed to introduce young children and their parents to the
library. Rhyme Time incorporates books, songs, fingerplays, play time, and other activities with
parent participation.
Age Limits: Children 19 months to 3 years old with an adult caregiver. Staff model
reading, singing and fingerplays for parents and caregivers.
Procedures: Staff will conduct registration for a 7 to 9-week session of Rhyme Time.
The number of Rhyme Times offered may be increased as budget and demand allows. Registration
will be offered via the City's online registration system which can be accessed from home
computers or from library computers on the specific date selected for each new session registration.
Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18
children with an adult for a maximum audience of 36 at the Archibald Library. Parents and
caregivers will be discouraged from bringing infants, babies and older children to this storytime,
allowing the focus to remain on the children registered for Rhyme Time and to allow more 2 -
3year-olds to attend.
PRESCHOOL STORYTIME:
Description: Children 3 to 5 years old arc offered their first steps toward independence
at these half hour weekly storytimes. Children arc registered for a 7 to 9 week series which the)
books and stories at an arly age. A parent may attend the child's first preschool storytime to help
the child become comfortable in a new setting, review program content and to determine if the
child will be able to attend on their own in the coming weeks.
Age Limits: Children 3 to 5 y ars old. Children can begin to develop listening skills that
will help them when they start school. Preschool storytime also brings children into contact with
children and the adult staff and volunteer,
Procedures: Staff will conduct registration for a 7 to 9 week session of Preschool
Storytime. Eligible children arc 3, 1 and 5 years old and potty trained by the first date in a session.
Beginning in 2012 registration will be offered via the City's online CLASS system which can be
accessed from home computers or from library computers on the specific date selected for each
Library.
HOORAY FOR PRE-K
13
Children's Storytime Policy
Page 5 of 7
Description: This storytime is designed to help develop school readiness skills by instilling a
love of books and stories at an early age. The storyteller will incorporate books, songs and
fingerplays as well as model learning behaviors for the adult caregiver to practice at home.
Age Limits: Children 4 to 5 years-old and adult caregiver. Children can begin to develop
listening skills that will help them when they start school. Hooray for Pre-K brings children into
contact with other young children in what is for some their first group setting.
Procedures: Staff will conduct registration for a 7 to 9-week session of Hooray for Pre-
K Storytime. Eligible children are 4 and 5 years-old by the first date in a session. Registration will
be offered via the City's online registration system which can be accessed from home computers
or from library computers on the specific date selected for each new session registration. Limited
to 21 children at the Biane Library; 18 children at the Archibald Library.
MOTHER GOOSE ON THE LOOSE
Description: Children ages 0 — 3 and their adult caregiver are offered weekly walk-in programs
designed to enhance children's early learning and school readiness skills by utilizing Mother
Goose rhymes, music, puppets and a variety of highly interactive activities.
Age Limits: Children 0— 3 and adult caregiver
Procedures: Tickets to this walk-in program will be issued from the children's desk 30
minutes prior to the program. Limited to 21 children with an adult at the Biane Library; 18 children
with an adult at the Archibald Library.
•
FAMILY STORYTIME:
Description: These half hour storytimes were created for families who would like the
opportunity to attend storytime together. amily storytimes are offered on both a walk in basis
and with registration. Storytimes on Saturdays and on Tuesday evenings allow working parents
the opportunity to bring their children to storytime. As funding allows additional sessions maybe
offered to meet demand.
Age Limits: Open to families with children 11 years old and younger. Parents or
caregivers must attend this storytime with their children.
Procedures: Staff will conduct registration for a 7 to 9 week session of Family Storytime
held at the Biane Library on Fridays at 11:00 a.m. Beginning in 2012 registration will be offered
via the City's online CLASS system which can be accessed from home computers or from library
computers on the specific date selected for each new session registration. Tuesday evenin_
Gtorytimes at the Bianc Library, Fridays at 12:00 noon at the Biane Library, Saturday mornin_
Gtorytimes at the Archibald Library, and Saturday afternoon at the Biane Library are offered on a
walk in basis. Library staff will make reusable nametags available for ach session. Everyone
entering-the story th ater is encouraged to wear a nametag to help staff track statistics and ensure
at the Archibald Library.
14
Children's Storytime Policy
Page 6 of 7
FAMILY AND PAJAMA STORYTIME:
Description: These half-hour storytimes were created for families who would like the
opportunity to attend storytime together. Family storytimes are offered on both a walk-in basis
and with registration. Storytimes on Saturdays, Monday, Tuesday and Friday allow working
parents the opportunity to bring their children to storytime.
Age Limits: Open to families with children ages 2 to I I-years-old and younger siblings
welcome. Parents or caregivers must attend this storytime with their children.
Procedures: Staff will conduct registration for a 7 to 9-week session of Family Storytime
held at the Biane Library on Fridays at 1 1:00 a.m.
Tuesday evening storytimes at the Biane Library, Fridays at 12:00 noon at the Biane Library,
Saturday morning storytime at the Archibald Library, Monday evening storytime at the Archibald
Library and Saturday afternoon at the Biane Library are offered on a walk-in basis. Tickets to
walk-in programs will be issued from the children's desk 30 minutes prior to the program. Limited
to 40 people at the Biane Library; 36 people at the Archibald Library.
AFTERSCHOOL or DISCOVERY CLUB:
Description: Children in the elementary school grades are offered a weekly walk-in
program designed to continue to draw them into the library and to stimulate their interest in books
and reading. Given their ages the audience is ready for activities in addition to sharing books.
Crafts, guest performers, hands on science and technology, and special events such as making
dragons to celebrate Chinese New Year, or creating stories with puppets are a sample of the
activities enjoyed in the afterschool program.
Age Limits: Children 6 to 11 years. A parent or responsible sibling at least 14-years old
is required to remain in the library during this program.
Procedures: Tickets to this walk-in program will be issued from the children's desk 30
minutes prior to the program. Limited to 40 children at the Biane Library; 36 children at the
Archibald Library.
WAIT LISTS: Waiting lists will be maintained through the online registration system for any
registered storytime that has filled to capacity. Should a child miss two weeks in a row their
position maybe given to the first child on the waiting list for that storytime. Staff will attempt to
contact the family to determine if illness or other emergency prevented attendance. If after five
days staff has been unable to reach the family, the storytime space will be offered to the next child
on the appropriate wait list.
Occasionally, due to illness or vacation, space is available in a storytime to accommodate a walk-
in or standby. A caregiver and child who would like to experience the storytime to see if they
would like to register for the next session will be welcome to attend. Such opportunities will be
limited to a one-time basis.
15
Children's Storytime Policy
Page 7 of 7
BEHAVIOR IN STORYTIMES:
For reasons of safety and access, no strollers may be taken into the Library Story Theaters.
Cell phones and other electronic equipment should be turned off while in the story theaters.
Sometimes children have a difficult day, a normal part of development, and may not be
prepared to participate in storytime. Any youngster whose behavior is disruptive to those
attending the program will result in the care-giver being asked to remove the child for the
remainder of the day's session. Repeated misbehavior may result in loss of the privilege to
participate in the remainder of the storytimes offered during that session.
Food or candy may not be distributed at Library Storytimes.
16
STAFF REPORT
LIBRARY SERVICES DEPARTMENT .
RANCHO
Date: February 5, 2015 CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Michelle Perera, Library Director
Subject:. LIBRARY STATUS REPORT
•
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics, Reports attached for November and December.
FISCAL IMPACT •
None.
espectfully submitted,
U1 , /-2is I n J
Michelle Perera
Library Director
•
•
• 17
COMBINED STATISTICS Nov-14 I Nov-13 I Dec-14 1 Dec-1.--, FY 2014/15 FY 2013/14
Days Open 49 49 43 39 316 312
Items Borrowed(AR, BL,BKM) 81,865 86,700 61,187 58,621 507,224 534,128
Average Daily 1,671 1,769 1,423 1,503 1,605 1,712
%Change -6% 4% -5%
Patrons Registered(AR,BL,BKM) 755 785 466 495 6,240 6,212
Average Daily 15 16 11 13 20 20
%Change -4% -6% 0%
Information Questions 11,298 11,644 9,642 8,992 81,524 75,643
Average Daily 231 238 224 231 258 242
%Change -3% 7% 8%
Library Visitors 39,994 42,386 31,733 30,3"--0 289,955 271,762
Average Daily 816 865 738 778 918 871
%Change -6% 5% 7%
Children's Programs 1,697 2,565 1,522 1,492 16,858 17,005
#of Sessions 61 60 59 40 424 399
Aver. Per session 28 43 26 37 40 43
%Change 2% 48% 6%
Items Classified 2,578 1,840 2,795 1,55 17,978 11,775
%Change 40% 80% 53%
Volunteer Hours 502 744 349 383; 3,036 3,361
%Change 33% 9% -10%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 6,179 5,694 5,239 4,67 42,543 38,321
%Change 9% 12% 11%
Technology Questions 2,583 3,088 2,713 2,957' 21,099 21,438
%Change -16% -8% -2%
Programs/Classes Attendance 92 101 59 868 830
#of Sessions 6 8 5 ,R' 50 51
Aver.per session 15 13 12 . ,tl 17 16
ADULT SERVICES
Information Questions 4,392 4,697 3,375 3,Zr, 29,688 29,344
Average Daily 90 96 78 94 94
%Change -6% 5% # 1%
Programs/Classes Attendance 40 46' 261 288
#of Sessions 6 4; 28 28
Aver.per session 7 1 9 10
Teen Programs 0 0 32 ". 231 142
#of Sessions 1 11 9
Aver.per session 21 16
18
Tours/Group Visits Attendance 1 0 0 4 14
#of Sessions 1 0 0 2 1
Aver.per session 1 0 0 2 14
CHILDRENS SERVICES
Information Questions 4,323 3,859 3,554 2,831 30,737 24,861
Average Daily 88 79 83 73 97 80
%Change 12% 26% 24%
Bouncing Babies! 318 254 • 255 185 1,974 1,972
#of Sessions 9 7 9 6 62 59
Aver.Per session 35 36 28 31 32 33
Toddler Time 318 288 263 141 1,959 1,702
#of Sessions 11 10 9 6 67 62
Aver. Per session 29 29 29 24 29 27
Preschool Storytime Attendance 162 221 163 136 1,484 1,453
#of Sessions 7 9 9 6 64 61
Aver.per session 23 25 18 23 23 24
Afterschool Storytime Attendance 101 125 113 90 739 708
#of Sessions 6 6 6 3. 37 33
Aver.per session 17 21 19 30 20 21
Family Storytime Attendance 788 1,077 392 343 5,297 5,394
#of Sessions 26 27 20 15 163 158
Aver.per session 30 40 20 23 32 34
Special Events Program Attendance 0 600 451 442 5,483 5,579
#of Sessions 0 1 4 2 25 22
Aver.per session 0 600 113 221 219 254
Group Visits to Library Attendance 12 0 0 0 377 255
#of Sessions 1 0 0 0 7 8
Aver.per session 12 0 0 0 54 32
19
Pr
ARCHIBALD Nov-14 Nov-13 Dec-14 Dec-13 FY 2014/15 FY 2013/14
Days Open 27 26 23 21 170 167
I
Items Borrowed(incl.renewals) 39,488 42,068, 28,701 29,122 240,137 259,225
Average Daily 1,463 1,618 1,248 1,387 1,413 1,552
%Change -6% -1% -7%
Patrons Registered 382 353) 181 229 2,422 2,547
Average Daily 14 14 8 11 14 15
%Change 8% -21% -5%
Information Questions 5,112 6,074 4,085 3,935 35,902 35,777
Average Daily 189 234.' 178 187 1,258 1,282
%Change -16% 4% 0%
Library Visitors 20,323 22,575 15,533 15,678 151,035 142,031
Average Daily 753 . .86 675 747 888 850
%Change -10% -1% 6%
Children's Programs 559 60;, 509 410 5,027 4,549
#of Sessions 22 20 21 14 147 137
Aver.Per session 25 301 24 29 34 33
%Change - -.8%.. 24% 7%
Items Classified 1,502 872 10,104 7,083
%Change 72% 43%
Volunteer Hours ' 99 85 991 985
%Change -30% :' 16% 1%
is
TECHNOLOGY CENTER SERVICES
Computer Use Sessions 4,056 3,690- 3,295 2,997 27,524 24,058
%Change 10% 10% 14°/0
Technology Questions 1,298 1,51., 1,320 1,008 9,256 8,856
%Change -14% : a 31% 5°/o
Programs/Classes Attendance 27 •4 12 23 309 327
#of Sessions 2 2 2 22 24
d.
Aver.per session 14 1 v 6 12 14 14
ADULT SERVICES
Information Questions - - 1,846 2,349 1,266 1,248 12,162 12,636
Average Daily 68. . 90s 55 59 72 76
r Y..
Change 1% -4%
Programs/Classes Attendance 10 15 127 112
#of Sessions 2 2 14 13
Aver.per session 5 8 9 9
Teen Programs 0 0 69 75
#of Sessions 0 0 4 4
Aver.per session 0 0 17 19
Tours/Group Visits Attendance 0 0 0 0
#of Sessions 0 0 0 0
Aver.per session 1 0 0 0 0
.
CHILDRENS SERVICES
Information Questions 1,499 1,679 14,484 14,285
Average Daily 65 80 85 86
%Change -11% 1%
i
Bouncing Babies I 76 76 707 665
ft of Sessions 3 2 22 21
Aver.Per session 25 38 32 32
•
20
Toddler Time 183 96 1,279 1,160
#of Sessions 6 4 46 42
Aver.Per session 31 24 28 28
Preschool Storytime Attendance 49 47 545 525
#of Sessions 3 2 22 21
Aver.per session 16 24 25 25
Afterschool Storytime Attendance 49 59 267 351
#of Sessions 3 2 19 17
Aver.per session 16 30 14 21
Family Storytime Attendance 101 90 1,061 869
#of Sessions 3 3 25 24
I Aver.per session 34 30 42 36
Special Events Program Attendance 51 42 1 168 979
P 9 ,
#of Sessions 3 1 13 12
Aver.per session 17 42 90 82
Group Visits to Library Attendance 0 0 0 0
#of Sessions 0 0 0 0
Aver.per session 0 0 0 0
•
21
ter;
BIANE , Nov-14 Nov-13 Dec-14 Dec-13 FY 2014/15 FY 2013/14
Days Open 22 23 20 18 146 145
Items Borrowed 36,622 37,980 27,725 24,376 238,448 244,051
Average Daily 1,665 1,651 1,386 1,354 1,633 1,683
%Change -4% 14% -2%
Patrons Registered 354 423 266 254 2,938 2,887
Average Daily 13 18 13 14 20 20
%Change -16% 5% 2%
Information Questions 6,186 5,570 5,557 5,057 45,622 39,866
Average Daily 281 242 278 281 312 275
%Change 11% 10% 14%
Library Visitors 19,671 19,811 16,200 14,676 138,920 129,731
Average Daily 894 861 810 815 952 895
%Change -1% 10% 7%
Children's Programs 1,128 1,958 878 927 11,659 12,259
#of Sessions 1, 37 40 36 24 271 258
Aver. Per session i, 30 49 24 39 43 48
%Change -42% -5% -5%
Items Classified ) 1,042 768 1,293 679 7,874 4,692
%Change 36% 90% 68%
Volunteer Hours 63 135 67 45 950 1,159
%Change `. -53% 49% -18%
TECHNOLOGY CENTER SERVICES
Computer Use Sessions `'`"2,123 1,996 1,944 1,682 15,019 14,263
%Change 6% 16% 5%
Technology Questions 4 1,285 1,576 1,393 1,949 11,843 12,582
/ Change -18% -29% -6%
Programs/Classes Attendance65 57 47 22 559 503
#of Sessions ', 4 4 3 2 28 27
Aver.per session 16 14 16 11 20 19
ADULT SERVICES
Information Questions 2,546 2,348 2,109 1,956 17,526 16,708
Average Daily 116 102 105 109 120 115
%Change i''- 8% 8% 5%
Programs/Classes Attendance 1, 18 32 15 34 134 176
#of Sessions 3 2 2 3 14 15
Aver.per session 8 11 10 12
Teen Programs 0 32 12 162 67
#of Sessions 1 1 7 5
Aver.per session '® 32 12 23 13
22
Tours/Group Visits Attendance 1 0 0 0 4 14
#of Sessions 1 0 0 0 2 1
Aver.per session 1 0 0 0 2 14
CHILDRENS SERVICES
Information Questions • 2,355 1,646 2,055 1,152 16,253 10,576
Average Daily 107 72 103 64 111 73
%Change 43% 78% 54%
Bouncing Babies! 206 145 179 109 1,267 1,307
#of Sessions 6 4 6 4 40 38
Aver. Per session 34 36 30 27 32 34
Toddler Time 110 108 80 45 680 542
#of Sessions 3 4 3 2 21 20
Aver. Per session 37 27 27 23 32 27
Preschool Storytime Attendance 95 141 114 89 939 928
#of Sessions 4 6 6 4 42 40
Aver.per session 24 24 19 22 22 23
Afterschool Storytime Attendance ` 69 66 64 31 472 357
#of Sessions 3 3 3 1 18 16
Aver.per session 23 22 21 31 26 22
!i
Family Storytime Attendance ? 648 898 291 253 4,236 4,525
#of Sessions 21 22 17 12 138 134
Aver. per session " 31 41 17 21 31 34
Special Events Program Attendance 0 600 400 400 4,315 4,600
#of Sessions 0 1 1 1 12 10
Aver. per session 0 600 400 400 360 460
Group Visits to Library Attendance 12 0 0 0 377 255
#of Sessions 1 0 0 0 7 8
Aver.per session 12 0 0 0 54 32
23
SERVICES&OUTREACH i Nov-14 Nov-13 Dec-14 Dec-i - FY 2014/15 FY 2013/14
BOOKMOBILE
Items Borrowed(incl. renewals) ' 5,755 6,652 4,761 5,1.-`° 28,639 30,852
Change ''-13% -7% -7%
Patrons Registered 19 9 19 880 778
ADULT LITERACY SERVICES
Tutor Teams Matched 7: 32 19 32 't- 196 209
%Change 68% 68% -6%
Learners Waiting • 3 11 3 `i 13 37
%Change -73% -73% -65%
Families for Literacy Participants 0 0 0 0 0
Computer Literacy Participants 6 0 5 49 120
Storynite 0 0 0 0 0
Volunteer Hours - 94 232 56 462 945
•
BACK 2 BASICS ARCHIBALD
#of Students 34 34 34 34 143 139
#of Sessions73 72 45 20 322 277
#of Volunteer Hours 87 78.5 51 58 405 379
Special Program Att. 1 0 55 75 68 100
#of Sessions 1 0 1 1 3 2
Aver. Per session 14 0 55 75 81 100
BACK 2 BASICS BIANE
#of Students 39 39 39 29 162 148
#of Sessions 86 90 54 13 397 304
#of Volunteer Hours 112 96 71 27 545 433
Special Program Att. 9 0 80 80 104 97
#of Sessions 1 0 1 1 3 2
Aver. Per session 9 0 80 80 104 97
SCHOOL&COMMUNITY OUTREACH 120 553 60 1'L 4,862 4,535
#of Visits 4 4 2 3' 15 15
VIRTUAL LIBRARY SERVICES
Searches 3,701 10,074 3,749 7,t'.z. 43,602 73,979
Retrievals 117,695 195,922 156,951 58,830 948,303 740,121
Remote Access 889 1,796 748 577 5,933 8,460
Tutor.Com Use 209 249 183 164 1,091 1,113
Home Access 209 249 183 164 1,091 1,113
In-Library Use 0 0 0 0' 0 0
Digital Books-Overdrive 2,476 1,864 2,655 2,094 16,040 12,012
Audio Downloads 891 674 855 680 5,279 4,143
eBook Downloads 1,585 1,190 1,800 1,414; 10,761 7,869
Digital Books-OneClick+ Enki 6 0 6 6 22 0
Freegal Music -Songs downloaded ' 294 0 297 --;('' 1,469 0
Freegal Music -Songs streamed ` 973 0 941 6,747 0
Zinio Magazines-Checkouts 56 0 108 0 217 0
Website Hits ; 41,518 45,901 35,153 38,082 282,742 287,810
24
HOMEBOUND SERVICES -------
Patrons Served 17 16 17 106 104
Materials Loaned 132 79 119 822 768
Ivivmo,Houmvn|unmrnm ' 7.3 4.8 5 � ,"` 38 52
` �^_- ~^",=_.
,
'
25
STAFF REPORT
LIBRARY SERVICES DEPARTMENT
}
RANCHO
Date: February 5, 2015' CUCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Michelle Perera, Library Director
Subject: STATUS OF 2014/2015 BUDGET
RECOMMENDATION
• No recommendation. For information only.
BACKGROUND/ANALYSIS
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2014/2015" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2014/2015" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT •
None.
(2espectfully submitted,
Michelle Perera
Library Director
26
Schedule A
TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Nov-14
01-Nov $364.64 $294.23 $3.00 $0.00 $223.00
02-Nov $162.20 $71.06 $0.00 $72.00 $161.00
03-Nov $697.28 $199.07 $3.00 $0.00 $457.00 •
04-Nov $696.65 $219.04 $3.00 $36.00 $297.00
05-Nov $587.03 $180.71 $0.00 $12.00 $124.00
06-Nov $626.70 $169.00 $0.00 $403.00 $112.00
07-Nov $634.73 $201.65 $0.00 $91.00 $273.00
08-Nov $501.43 $278.48 $0.00 $0.00 $274.00
09-Nov $213.20 $95.82 $0.00 $0.00 $287.00
10-Nov $713.05 $262.32 $6.00 $0.00 $311.00
11-Nov $0.00 $0.00 $0.00 $0.00 $0.00
12-Nov $700.25 $269.47 $3.00 $86.00 $203.00
13-Nov $522.40 $216.47 $0.00 $17.00 $210.00
14-Nov $350.17 $266.92 $6.00 $119.00 $185.00
15-Nov $555.15 $326.38 $3.00 $0.00 $323.00
16-Nov $169.80 $72.45 $0.00 $26.00 $224.00
17-Nov $692.45 $205.56 $0.00 $21.00 $226.00
18-Nov $693.44 $151.46 $0.00 $0.00 $434.00
19-Nov $548.98 $183.84 $0.00 $217.10 $119.00
20-Nov $542.52 $215.60 $0.00 $0.00 $285.00
21-Nov . $375.75 $327.08 $34.00 $0.00 $260.00
22-Nov $690.28 $285.13 $3.00 $0.00 $161.00
23-Nov $137.56 $96.28 $0.00 $0.00 $200.00
24-Nov $804.85 $385.44 $0.00 $0.00 . $515.00 •
25-Nov $668.28 $305.56 $4.00 $235.00 $385.00
26=Nov • $393.10 $292.83 $0.00 $17.00 $297.00
27-Nov $0.00 $0.00 $0.00 $0.00 $0.00
28-Nov $0.00 $0.00 $0.00 $0.00 $0.00
29-Nov $465.93 $332.47 $0.00 $0.00 $473.00
30-Nov $139.15 $58.81 $0.00 $115.00 $62.00
TOTALS: $13,646.97 $5,963.13 $68.00 $1,467.10 $7,081.00
Nov 2013 TOTALS $14,489.39 $6,799.66 $12.00 $2,280.70 $5,616.05
•
27
ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Nov-14
01-Nov $140.30 $120.39 $0.00 $0.00 $99.00
02-Nov $162.20 $71.06 $0.00 $72.00 $161.00
03-Nov $350.44 $77.55 $0.00 $0.00 $259.00
04-Nov $290.52 $147.72 $0.00 $36.00 $235.00
05-Nov $362.98 $110.18 $0.00 $12.00 $0.00
06-Nov $267.31 $93.54 . $0.00 $22.00 $25.00
07-Nov $230.68 $116.43 $0.00 $91.00 $174.00
08-Nov $253.73 $131.73 $0.00 $0.00 $0.00
09-Nov $213.20 $95.82 $0.00 $0.00 $287.00
10-Nov $290.08 $130.31 $0.00 $0.00 $75.00
11-Nov $0.00 $0.00 $0.00 $0.00 $0.00
12-Nov $406.56 $158.59 $0.00 $86.00 $42.00
13-Nov $204.05 $91.00 $0.00 $0.00 $99.00
14-Nov $150.37 $157.67 $6.00 $119.00 $86.00
15-Nov $229.85 $130.30 $3.00 $0.00 $161.00
16-Nov $169.80 $72.45 $0.00 $26.00 $224.00
17-Nov $419.20 $111.12 $0.00 $21.00 $139.00
18-Nov $270.18 $60.45 $0.00 $0.00 $174.00 .
19-Nov $305.83 $109.50 $0.00 $54.00 $82.00
20-Nov $355.52 $108.59 $0.00 $0.00 $125.00
21-Nov $83.15 $141.91 $0.00 $0.00 $111.00
22-Nov $396.34 $118.31 $3.00 $0.00 $0.00
23-Nov $137.56 $96.28 $0.00 $0.00 $200.00
24-Nov $566.55 $169.44 $0.00 $0.00 $255.00
25-Nov $365.95 $152.54 $3.00 $231.00 $149.00
26-Nov $222.58 $161.79 $0.00 $17.00 $173.00
27-Nov $0.00 $0.00 $0.00 $0.00 $0.00
28-Nov $0.00 $0.00 $0.00 $0.00 $0.00
29-Nov $188.44 $177.57 $0.00 $0.00 $224.00
30-Nov $139.15 $58.81 $0.00 $115.00 $62.00
TOTALS: $7,172.52 $3,171.05 $15.00 $902.00 $3,621.00
Nov 2013 TOTALS $7,817.11 $3,496.57 $6.00 $1,131.00 $3,357.05
•
28
BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS
REVENUE REPORT & FEES RENTALS SERV. COPY
Nov-14
01:Nov $224.34 $173.84 $3.00 $0.00 $124.00
02-Nov $0.00 $0.00 $0.00 $0.00 $0.00
03-Nov $346.84 $121.52 $3.00 $0.00 $198.00
04-Nov $406.13 $71.32 $3.00 $0.00 $62.00
05-Nov $224.05 $70.53 $0.00 $0.00 $124.00
06-Nov $359.39 $75.46 $0.00 $381.00 $87.00
07-Nov $404.05 $85.22 $0.00 $0.00 $99.00
08-Nov $247.70 $146.75 $0.00 $0.00 $274.00
09-Nov $0.00 $0.00 $0.00 $0.00 $0.00
10-Nov $422.97 $132.01 $6.00 $0.00 $236.00
11-Nov $0.00 $0.00 $0.00 $0.00 $0.00
12-Nov $293.69 $110.88 $3.00 $0.00 $161.00
13-Nov $318.35 $125.47 $0.00 $17.00 $111.00
14-Nov $199.80 $109.25 $0.00 $0.00 $99.00
15-Nov $325.30 $196.08 $0.00 $0.00 $162.00
16-Nov $0.00 $0.00 $0.00 $0.00 $0.00
17-Nov $273.25 $94.44 $0.00 $0.00 $87.00
18-Nov $423.26 $91.01 $0.00 $0.00 $260.00
19-Nov $243.15 $74.34 $0.00 $163.10 $37.00
20-Nov $187.00 $107.01 $0.00 $0.00 $160.00
21-Nov $292.60 $185.17 $34.00 $0.00 $149.00
22-Nov $293.94 $166.82 $0.00 $0.00 $161.00
23-Nov $0.00 $0.00 $0.00 $0.00 $0.00
24-Nov $238.30 $216.00 $0.00 $0.00 $260.00
25-Nov $302.33 $153.02 $1.00 $4.00 $236.00
26-Nov $170.52 $131.04 $0.00 $0.00 $124.00
27-Nov $0.00 $0.00 $0.00 $0.00 $0.00
28-Nov $0.00 $0.00 $0.00 $0.00 $0.00
29-Nov $277.49 $154.90 $0.00 $0.00 $249.00
30-Nov $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $6,474.45 $2,792.08 $53.00 $565.10 $3,460.00
Nov 2013 TOTALS $6,672.28 $3,303.09 $6.00 $1,149.70 $2,259.00
•
29
REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS
Combined Totals & FEES RENTALS SERV. COPY
Dec-14
01-Dec $1,004.49 $249.95 $3.00 $58.00 $0.00
02-Dec $463.58 $244.91 $0.00 $30.00 $37.00
03-Dec $676.70 $206.02 $0.00 $0.00 $25.00
04-Dec $510.85 $212.08 $0.00 $60.00 $342.00
05-Dec $469.15 $218.76 $0.00 $20.00 $87.00
06-Dec $556.05 $199.74 $0.00 $0.20 $173.00
07-Dec $169.45 $73.37 $25.00 $0.00 $199.00
08-Dec $682.73 $194.93 $0.40 $241.00 $343.00
09-Dec $537.16 $211.64 $0.00 $150.00 $65.00
10-Dec $634.87 $163.91 $12.00 $108.50 $162.00
11-Dec $663.80 $197.96 $0.00 $214.00 $86.00
12-Dec $377.77 $155.55 $3.00 $127.00 $86.00
13-Dec $418.05 $261.14 $0.00 $100.00 $297.00
14-Dec $106.54 $69.21 $3.00 $0.00 $137.00
15-Dec $872.08 $293.96 $6.00 $0.00 • $285.00
16-Dec $400.61 $176.69 $0.00 $80.00 $261.00
17-Dec $573.69 $265.33 $0.00 $370.00 $296.00
18-Dec $421,07 $327.86 $40.00 $0.00 $186.00
19-Dec $360.45 $336.78 $0.00 $0.00 $149.00
20-Dec $342.41 $369.16 $0.00 $320.00 $262.00
21-Dec $117.60 $94.21 $0.00 $143.68 $125.00
22-Dec $767.70 $357.03 $0.00 $101.00 $222.00
23-Dec $521.80 $383.47 $0.00 $0.00 $0.00
24-Dec $0.00 $0.00 $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00 $0.00 $0.00
26-Dec $0.00 $0.00 $0.00 $0.00 $0.00
27-Dec $0.00 $0.00 $0.00 $0.00. $0.00
28-Dec $0.00 $0.00 $0.00 $0.00 $0.00
29-Dec $0.00 $0.00 $0.00 • $0.00 $0.00
30-Dec $0.00 $0.00 $0.00 $0.00 $0.00
31-Dec $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $11,648.60 $5,263.66 $92.40 $2,123.38 $3,825.00
Dec. 2013 TOTALS $9,856.91 $4,729.01 $27.50 $1,264.03 $3,470.00
•
30
REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS
Archibald Library & FEES RENTALS SERV. COPY
Dec-14
01-Dec $517.10 $107.89 $3.00 $0.00 $0.00
02-Dec $213.21 $131.44 $0.00 $0.00 $0.00
03-Dec $339.90 $108.11 $0.00 $0.00 $0.00
04-Dec $199.00 $118.76 $0.00 $0.00 $193.00
05-Dec $185.25 $106.03 $0.00 $0.00 $75.00
06-Dec $380.01 $95.15 $0.00 $0.00 $124.00
07-Dec $169.45 $73.37 $25.00 $0.00 $199.00
08-Dec $257.06 $85.19 $0.40 $241.00 $95.00
09-Dec $187.19 $76.42 $0.00 $0.00 $20.00
10-Dec $286.01 $97.46 $0.00 $0.00 $137.00
11-Dec $272.22 $109.56 $0.00 $64.00 $0.00
12-Dec $131.30 $82.65 $3.00 $0.00 $24.00
13-Dec $162.55 $131.49 $0.00 $100.00 $149.00
14-Dec $106.54 $69.21 $3.00 $0.00 $137.00
15-Dec $410.35 $161.06 $0.00 $0.00 $223.00
16-Dec $223.78 $84.76 $0.00 $80.00 $112.00
17-Dec $233.95 $158.57 $0.00 $0.00 $111.00
18-Dec $272.13 $157.64 $40.00 $0.00 $161.00
19-Dec . $118.90 $173.60 $0.00 $0.00 $62.00
20-Dec $175.41 $140.11 $0.00 $100.00 $162.00
21-Dec $117.60 $94.21 $0.00 $143.68 $125.00
22-Dec $383.41 $177.79 $0.00 $101.00 $197.00
23-Dec $206.94 $235.18 $0.00 $0.00 $0.00
24-Dec $0.00 ' $0.00 $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00 $0.00 $0.00
26-Dec $0.00 $0.00 $0.00 $0.00 $0.00
27-Dec $0.00 $0.00 $0.00 $0.00 $0.00
28-Dec $0.00 $0.00 $0.00 $0.00 $0.00
29-Dec $0.00 $0.00 $0.00 $0.00 $0.00
30-Dec $0.00 $0.00 $0.00 $0.00 $0.00
31-Dec $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $5,549.26 $2,775.65 $74.40 $829.68 $2,306.00
Dec 2013 TOTALS $5,410.40 $2,410.79 $15.50 $788.60 $1,629.00 •
31
REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS
Biane Library & FEES RENTALS SERV. COPY
Dec-14
01-Dec $487.39 $142.06 $0.00 $58.00 $0.00
02-Dec $250.37 $113.47 $0.00 $30.00 $37.00
03-Dec $336.80 $97.91 $0.00 $0.00 $25.00
04-Dec $311.85 $93.32 $0.00 $60.00 $149.00
05-Dec $283.90 $112.73 $0.00 $20.00 $12.00
06-Dec $176.04 $104.59 $0.00 $0.20 $49.00
07-Dec $0.00 $0.00 $0.00 $0.00 $0.00
08-Dec $425.67 $109.74 $0.00 $0.00 $248.00
09-Dec $349.97 $135.22 $0.00 $150.00 $45.00
10-Dec $348.86 $66.45 $12.00 $108.50 $25.00
11-Dec $391.58 $88.40 $0.00 $150.00 $86.00
12-Dec $246.47 $72.90 $0.00 $127.00 $62.00
13-Dec $255.50 $129.65 $0.00 $0.00 $148.00
14-Dec $0.00 $0.00 $0.00 $0.00 $0.00
15-Dec $461.73 $132.90 $6.00 $0.00 $62.00
16-Dec $176.83 $91.93 $0.00 $0.00 $149.00
17-Dec $339.74 $106.76 $0.00 $370.00 $185.00
18-Dec $148.94 $170.22 $0.00 $0.00 $25.00
19-Dec $241.55 $163.18 $0.00 $0.00 $87.00
20-Dec $167.00 $229.05 $0.00 $220.00 $100.00
21-Dec $0.00 $0.00 $0.00 $0.00 $0.00
22-Dec $384.29 $179.24 $0.00 $0.00 $25.00
23-Dec $314.86 $148.29 $0.00 $0.00 $0.00
24-Dec $0.00 $0.00 $0.00 $0.00 $0.00
25-Dec $0.00 $0.00 $0.00 $0.00 $0.00
26-Dec $0.00 $0.00 $0.00 $0.00 $0.00
27-Dec $0.00 $0.00 $0.00 $0.00 $0.00
28-Dec $0.00 $0.00 $0.00 $0.00 $0.00
29-Dec $0.00 $0.00 $0.00 $0.00 $0.00
30-Dec $0.00 $0.00 $0.00 $0.00 $0.00
31-Dec $0.00 $0.00 $0.00 $0.00 $0.00
TOTALS: $6,099.34 $2,488.01 $18.00 $1,293.70 $1,519.00
Dec. 2013 TOTALS $4,446.51 $2,318.22 $12.00 $475.43 $1,841.00
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Schedule B
BALANCE SHEET
Thru December 2014
FY 2014/2015
Revenues Earned Projected Loss/Gain
Fines & Fees $77,153 $90,000 ($12,847) -14.3%
Media Rentals $34,385 $45,000 ($10,615) -23.6%
Sales/Services Fees $314 $250 $64 25.6%
Passport Services $37,231 $46,500 ($9,269) -19.9%
Private Contributions $105,000 $65,000 $40,000 61.5%
Totals: $254,083 $246,750 $7,333 3.0%
•
*Balance for
Year through December 2014 $7,333
•
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CITY OF RANCHO CUCAMONGA Schedule C
Fiscal.Vear: 2015
Report Date Dec 2014 GL Budget to Actual with Encumbrances
Remaining
Object Description Budget MTD Actua YTD Actua Encumbranc' Balance
Revenue Accounts
Key: 1290000- Library Fund ,
4101 Property Taxes-CY Secured 3,166,790.00 1,530,190.30 1,681,281.32 0.00 1,485,508.68 46.90
4102 Property Taxes-CY Unsecured 81,760.00 717.71 88,923.05 0.00 -7,163.05 -8.76
4103 Property Taxes-PY Sec& Unsec 30,480.00 3,279.91 24,399.08 0.00 6,080.92 19.95
4105 Property Taxes-Supplemental 81,410.00 3,116.70 22,292.41 0.00 59,117.59 72.61
4113 Property Tax- Post RDA Res Blc 140,340.00 140,340.00 140,340.00 0.00 0.00 0.00
4312 Library Fines and Fees 180,000.00 I1a648.59 88,801.33 0.00 91,198.67 50.66
4401 Interest Earnings 48,800.00 25,137.67 24,111.09 0.00 24,688.91 50.59
4410 Media Rentals 90,000.00 5,263.66 39,649.16 0.00 50,350.84 55.94
4515 Information Service Fees 500.00 92.40 406.04 0.00 93.96 18.79
4565 Passport Processing Fees 75,000.00 3,089.00 32,872.00 0.00 42,128.00 56.17
4567 Passport Photo Fees 18,000.00 696.00 8,144.00 0.00 9,856.00 54.75
4570 Sale of Printed Materials 24,000.00 2,123.38 12,099.48 0.00 11,900.52 49.58
4740 Grant Income 15,000.00 0.00 9,651.28 0.00 5,348.72 35.65
4901 Other Revenue 420.00 0.00 0.00 0.00 420.00 100.00
4907 Private Contributions Library 130,000.00 40,000.00 105,000.00 0.00 25,000.00 19.23
4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00
Total for Org Key 1290000: 4,102,500.00 1,765,695.32 2,277,970.24 0.00 1,824,529.76 44.47
Key: 1291000- CA State Library
4740 Grant Income 82,000.00 43,150.00 135,810.61 0.00 -53,810.61 -65.62
Total for Org Key 1291000: 82,000.00 43,150.00 135,810.61 0.00 -53,810.61 -65.62
Key: 1292000-Staff Innovatin Fd(Ca St Lib)
4401 Interest Earnings 0.00 1,468.53 1,487.75 0.00 -1,487.75 0.00
4740 Grant Income 168,000.00 0.00 340,564.19 0.00 -172,564.19 -102.71
Total for Org Key 1292000: 168,000.00 1,468.53 342,051.94 0.00 -174,051.94 -103.60
Total for Revenue Accounts: 4,352,500.00 1,810,313.85 2,755,832.79 0.00 1,596,667.21 36.68
•
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34
CITY OF RANCHO CUCAMONGA
Fiscal Year: 2015 •
GL Budget to Actual with Encumbrances
Report Date Dec 2014
Remaining
Objecl Description Budget MTD Aetna YTD Aetna Encumbrance Balance
Expense Accounts
Key: 1290601 - Library Fund
5000 Regular Salaries 311,620.00 25,404.48 144,445.84 • 0.00 167,174.16 53.64
5030 Fringe Benefits 140,260.00 0.00 140,260.00 0.00 0.00 0.00
5100 Travel and Meetings 6,000.00 0.00 4,020.55 0.00 1,979.45 32.99
5102 Training 2,000.00 0.00 296.52 0.00 1,703.48 85.17
5105 Mileage 1,300.00 0.00 0.00 0.00 1,300.00 100.00
5150 Office Supplies& Equipment 2,000.00 202.13 896.74 0.00 1,103.26 55.16
5152 Computer Software 29,054.72 0.00 2,054.72 0.00 27,000.00 92.92
5160 Membership Dues 3,650.00 0.00 2,276.00 0.00 1,374.00 37.64
5200 Operations& Maintenance 7,200.00 68.91 2,124.29 0.00 5,075.71 70.49
5220 Cellular Technology 600.00 60.00 360.00 0.00 240.00 . 40.00
5300 Contract Services 72,340.00 1,109.27 10,451.84 1,646.65 60,241.51 83.27
5400 Telephone Utilities 10,500.00 836.04 4,889.37 0.00 5,610.63 53.43
5402 Water Utilities 4,500.00 0.00 2,350.20 0.00 2,149.80 47.77
5403 Electric Utilities 70,050.00 4,308.33 37,030.25 0.00 33,019.75 47.13
5501 Admin./General Overhead 70,910.00 70,910.00 70,910.00 0.00 0.00 0.00
5703 Capital Lease Payment 4,683.46 541.81 1,304.22 3,245.78 133.46 2.84
Total for Org Key 129060/: 736,668.18 103,440.97 423,670.54 4,892.43 308,105.21 41.82
Key: 1290603 - Literacy Services
5000 Regular Salaries 82,190.00 3,729.24 22,244.92 0.00 59,945.08 72.93
5010 Part Time Salaries 55,890.00 533.79 8,737.80 0.00 47,152.20 84.36
5030 Fringe Benefits 46,970.00 0.00 46,970.01 0.00 -0.01 -0.00
5100 Travel and Meetings 500.00 0.00 0.00 0.00 500.00 100.00
5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00
5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00
5200 Operations& Maintenance 5,250.00 0.00 1,010.13 0.00 4,239.87 80.75
5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00
Total for Org Key 129060.3: 194,450.00 4,263.03 78,962.S6 0.00 115,487.14 59.39
Key: 1290604- Bookmobile Services
5000 Regular Salaries 59,170.00 4,551.61 27,150.31 0.00 32,019.69 54.11
5010 Part Time Salaries 26,250.00 1,383.80 10,624.49 0.00 15,625.51 59.52
5030 Fringe Benefits 31,730.00 0.00 31,730.01 0.00 -0.01 -0.00
5100 Travel and Meetings 0.00 0.00 11.47 • 0.00 -11.47 0.00
5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00
5200 Operations& Maintenance 4,000.00 1,484.94 1,662.44 0.00 2,337.56 58.43
5220 Cellular Technology 1,010.00 74.88 390.13 0.00 619.87 61.37
5300 Contract Services 5,280.03 0.00 5,280.03 0.00 0.00 0.00
Total for Org Key 1290604: 128,090.03 7,495.23 76,848.88 0.00 51,241.15 40.00
Key: 1290605 - Library Board of Trustees
' 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00
5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00
Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00
Key: 1290606-Archibald Library
5000 Regular Salaries 486,270.00 35,266.25 203,269.22 0.00 283,000.78 58.19
5005 Overtime Salaries 1,540.00 0.00 760.41 0.00 779.59 50.62
5010 Part Time Salaries 334,220.00 25,969.84 155,757.40 0.00 178,462.60 53.39
5030 Fringe Benefits 254,330.00 0.00 254,330.01 0.00 -0.01 -0.00
5100 Travel and Meetings 3,500.00 39.10 3,195.36 0.00 304.64 8.70
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CITY OF RANCHO CUCAMONGA
Fiscal Year: 2015 GL Budget to Actual with Encumbrances
Report Date Dec 2014 -
Remaining
Object Description Budget MTD Actua YTD Aetna Encumbrance Balance
5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00
5150 Office Supplies&Equipment 7,500.00 525.02 3,482.48 0.00 4,017.52 53.56
5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00
5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00
5200 Operations& Maintenance 210,520.00 17,123.81 71,370.27 63,725.09 75,424.64 35.82
5207 0& M/Capital Supplies 8,830.00 0.00 0.00 7,831.00 999.00 11.31
5300 Contract Services 89,369.60 5,807.68 43,718.65 19,110.45 26,540.50 29.69
5703 Capital Lease Payment 4,013.10 217.46 875.59 1,124.41 2,013.10 50.16
Total for Org Key 1290606: 1,403,442.70 84,949.16 736,759.39 91,790.95 574,892.36 40.96
Key: 1290607 - Paul A. Biane Library
5000 Regular Salaries 568,540.00 43,930.73 258,500.70 0.00 310,039.30 54.53
5010 Part Time Salaries 360,000.00 23,353.12 147,066.03 0.00 212,933.97 59.14
5030 Fringe Benefits 296,670.00 0.00 296,670.01 0.00 -0.01 -0.00
5100 Travel and Meetings 5,500.00 113.68 3,106.28 0.00 2,393.72 43.52
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Office Supplies& Equipment 10,000.00 898.06 4,480.27 0.00 5,519.73 55.19
5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 800.00 0.00 40.00 0.00 760.00 95.00
5200 Operations& Maintenance 250,000.00 15,645.40 65,224.98 66,940.42 117,834.60 47.13
5207 0&M/Capital Supplies 13,646.66 0.00 13,514.80 131.86 0.00 0.00
5215 0& M/Computer Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00
5300 Contract Services 79,952.49 2,625.57 39,738.69 6,377.01 33,836.79 42.32
5703 Capital Lease Payment 3,950.00 327.49 1,309.96 2,640.04 0.00 0.00
Total for Org Key 1290607: 1,597,359.15 86,894.05 829,651.72 76,089.33 691,618.10 43.29
Key: 1290608- Virtual Library
5000 Regular Salaries 27,340.00 2,097.61 12,586.63 0.00 14,753.37 53.96
5030 Fringe Benefits 12,850.00 0.00 12,850.03 0.00 -0.03 -0.00 •
5200 Operations& Maintenance 138,470.00 2,265.47 113,651.48 0.00 24,818.52 17.92
5300 Contract Services 6,000.00 0.00 125.00 0.00 5,875.00 97.91
Total for Org Key 1290608: 184,660.00 4,363.08 139,213.14 0.00 45,446.86 24.61
Key: 1291602 -CA STATE LIBRARY
5010 Part Time Salaries 16,700.00 0.00 53.65 0.00 16,646.35 99.67
5030 Fringe Benefits 3,050.00 0.00 3,050.03 0.00 -0.03 -0.00
5100 Travel and Meetings 3,000.00 -20,000.00 78.32 0.00 2,921.68 97.38
5200 Operations& Maintenance 16,530.00 -80,000.00 4,205.21 0.00 12,324.79 74.56
5220 Cellular Technology 0.00 0.00 -225.71 0.00 225.71 0.00
5300 Contract Services 82,263.06 0.00 22,262.99 0.07 60,000.00 72.93
5501 Admin./General Overhead 1,240.00 1,240.00 1,240.00 . 0.00 0.00 0.00
5606 Capital Outlay-Furn/Fixtures 5,335.20 0.00 5,383.20 0.00 -48.00 -0.89
Total for Org Key 1291602: 128,118.26 -98,760.00 36,047.69 0.07 92,070.50 71.86
Key: 1292602- STAFF INNOVATIN FD(CA ST LIB)
5010 Part Time Salaries 43,050.00 0.00 0.00 0.00 43,050.00 100.00
5030 Fringe Benefits 5,430.00 0.00 5,430.01 0.00 . -0.01 -0.00
5100 Travel and Meetings 55,000.00 21,411.61 26,825.30 0.00 28,174.70 51.22
5200 Operations&Maintenance 120,750.00 80,000.00 82,273.53 0.00 38,476.47 31.86
5300 Contract Services 10,000.00 2,996.00 4,296.00 0.00 5,704.00 57.04
5501 Admin./General Overhead 1,960.00 1,960.00 1,960.00 0.00 0.00 0.00 -
Total for Org Key /292602: 236,190.00 106,367.61 120,784.84 0.00 115,405.16 48.86
Total for Expense Accounts: 4,610,678.32 299,013.13 2,441,939.06 172,772.78 1,995,966.48 43.29
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