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Home My WebLink About2015/04/02 - Agenda Packet - Library Borad of Trustees 440 lir ' 1'1 LIBRARY BOARD OF TRUSTEES 1 !ice - i AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. April 2, 2015 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tem Christine DeVries, Member Luella G. Hairston, Esq. Member Sarah Tompkins, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on 3-?J '16 , at _ /05,30 can , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated /r>" act to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that ithe foregoing is true and correct and that this declaration was executed on 3 , at Rancho Cucamonga. City of Rancho Cucamonga By: V jit /4a"-ti-c- Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga Li. LIBRARY BOARD OF TRUSTEES AGENDA LS- APRIL 2, 2015 i RANCHO CUCAMONGA A. it ALL TO ORDER 1. Roll Call: Coberly , DeVries , Hairston • Temkin and Tompkins . B. _PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. • C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. • 1. Consideration to approve Minutes of: March 5, 2015. I D: ' LIBRARY DIRECTOR'S STAFF REPORTS l The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Status Report. The • oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. 1 �� LIBRARY BOARD OF TRUSTEES AGENDA APRIL 2, 2015 2 RANCHO CUCAMONGA 2. Consideration and discussion regarding Library Budget Report. The report will be presented by Michelle Perera, Library Director. 3. Consideration and discussion regarding Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. 4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Karye Hood, Reference Services Coordinator. 5. Consideration and discussion regarding Paul A. Biane Library. The oral update will be presented by Cara Vera, Senior Librarian E 'BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding the 2015 American Library Association conference. The oral report will be presented by staff. 2. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) F IDENTIFICATION`OF ITEMS FOR THE NEXT . This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G (ADJOURNMENT' I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday,March 26, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT Ste • LIBRARY SERVICES DEPARTMENT RANCHO Date: April 2, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of March 5, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, 1. / mow Michelle Perera Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, March 5, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:02 p.m. by President Temkin. Present were Members DeVries, Hairston and Temkin. Also present were: Michelle Perera, Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. • B; PUBLIC COMMUNICATIONS There were none. C. CONSENT CALENDAR Cl. Consideration to approve Minutes of February 5, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member DeVries. Motion carried 3-0-2 (with Coberly and Tompkins absent). C2. Consideration to approve Storytime Policy. The item was removed from the Consent Calendar for discussion. Member Hairston requested changes on Page 14. MOTION: Moved by Member Hairston to approve the Storytime Policy with the suggested changes, seconded by Member DeVries. Motion carried 3-0-2 (with Coberly and Tompkins absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. 4 Library Board Minutes March 5, 2015 Page 2 a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Library Director Perera reviewed the Public Library Directors' Forum with the Board. She stated that a reception was held last evening at the Victoria Gardens Cultural Center. Michelle Perera, Library Director,presented an oral update on the state funding with the Members. Member Coberly arrived at 6:15 p.m. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the Library statistics spreadsheets beginning on page 15. D2. Consideration and discussion regarding the Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget spreadsheets with the Board. She stated that the budget for Fiscal Year 2015-16 had been submitted to Finance last week. Once the budget has been reviewed by Finance and the City Manager, the budget will be presented to the Board. D3. Consideration and discussion regarding the Children's Services. The oral report will be presented by Renee Tobin, Library Services Manager. Renee Tobin, Library Services Manager, presented an oral update to the Members on Children's Services. D4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Karye Hood, Reference Services Coordinator. In the absence of Karye Hood, Reference Services Coordinator, Renee Tobin, Library Services Manager, presented an oral update to the Members. Library Services Manger Tobin stated that the reference desk had a face lift with new cabinets being installed behind the desk. D5. Consideration and discussion regarding Paul A. Biane Library. The oral report will be presented by Cara Vera, Senior Librarian. Senior Librarian Vera presented an oral report on Black History Month Cultural Arts Night which was held on February 20. 5 Library Board Minutes March 5, 2015 Page 3 E. BOARD BUSINESS El. Consideration and discussion regarding the 2015 American Library Association conference. The oral report will be presented by staff. President Temkin asked if any of the Members would like to attend the 2015 ALA Conference in June in San Francisco. Members Coberly and Hairston expressed an interest. Library staff will send a link on the pre-conference workshops available for ALA. E2. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) There were none. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Fl. ALA F2. Update on the second floor of the Blanc Library. ****** G. ADJOURNMENT MOTION: Moved by Member Hairston to adjourn, seconded by Member DeVries. Motion carried 4-0-1 (with Tompkins absent). The meeting adjourned at 6:46 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 6 STAFF REPORT y LIBRARY SERVICES DEPARTMENT b- RANCHO Date: March 5, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. • BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for February. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director • 7 COMBINED STATISTICS Jan-15 Jan-14 Feb-15 Feb-14 FY 2014/15 FY 2013/14 Days Open 48 54 49 50 413 416 Items Borrowed(AR,BL,BKM) 82,788 93,487 81,870 84,761 671,882 712,376 Average Daily 1,725 1,731 1,671 1,695 1,627 1,712 %Change -11% -3% -6% Patrons Registered(AR, BL,BKM) 827 1,004 872 785 7.939 8,001 Average Daily 17 19 18 16 19 19 %Change -18% 11% -1% Information Questions 13,924 15,054 13,343 13,442 108,791 104,139 Average Daily 290 279 272 269 263 250 %Change -8% -1% 4% Library Visitors 41,535 49,076 44,001 45,994 375,491 366,832 Average Daily 865 909 898 920 909 882 %Change -15% -4% 2% Children's Programs 2,303 2,071 2,768 2,475 21,929 21,442 #of Sessions 84 70 84 68 592 537 Aver. Per session 27 30 33 36 37 40 %Change 20% 24% 10% Items Classified 2,473 2,176 1,898 2,148 22,349 16,099 %Change 14% -12% 39% Volunteer Hours 253 368 421 485 3,562 4,035 %Change -31% -13% -12% TECHNOLOGY CENTER SERVICES Computer Use Sessions 5,946 6,529 5,965 6,556 54,454 51,406 %Change -9% -9% 6% Technology Questions 3,809 4,427 3,502 3,744 28,410 29,609 %Change -14% -6% -4% Programs/Classes Attendance 150 171 171 138 1,189 1,139 #of Sessions 8 9 9 8 67 68 Aver.per session 19 19 19 17 18 17 ADULT SERVICES Information Questions 4,904 5,888 5,069 5,427 39,661 40,659 Average Daily 102 109 103 109 96 98 %Change -17% -7% -2% Programs/Classes Attendance 29 36 30 28 320 352 #of Sessions 4 4 4 4 36 36 Aver.per session 7 9 8 7 9 10 Teen Programs 14 17 27 15 272 174 #of Sessions 2 1 2 1 15 11 Aver.per session 7 17 14 15_ 18 16 8 Tours/Group Visits Attendance 0 20, 0 1 4 35 #of Sessions 0 1 0 6 2 8 Aver.per session 0 0 0 0 2 4 CHILDRENS SERVICES Information Questions5,211 4,739 4,772 4,271 40,720 33,871 Average Daily 109 88 97 85 99 81 %Change 10% 12% 20% Mother Goose on the Loose 252 0 273 0 260 0 #of Sessions 7 0 8 0 41 0 Aver.Per session 36 0 34 0 6 0 Bright Beginning Attendance 190 0 205 0 395 0 #of Sessions 7 0 8 0 15 0 Aver.Per session 27 0 26 0 26 0 I Terrific Tots Attendance 172 0 200 0 372 0 #of Sessions 7 0 8 0 15 0 Aver. Per session 25 0 25 0 25 0 Rhyme Time Attendance 419 0 425 0 844 0 #of Sessions 12 0 12 0 24 0 Aver. Per session 35 0 35 0 35 0 Hooray for Pre-K Attendance 197 0 188 0 385 0 #of Sessions 12 0 12 0 24 0 Aver.Per session 16 0 16 0 16 0 Discovery Club Attendance 163 117 137 288 1,039 1,113 #of Sessions 8 8 6 6 51 47 I Aver.per session 20 15 23 48 20 24 Tween Program Attendance 19 0 16 0 35 0 #of Sessions 2 0 2 0 4 0 Aver.per session 10 0 8 0 9 0 Family Storytime Attendance 981 872 770 821 7,048 7,087 #of Sessions 32 28 24 24 219 210 Aver. per session 31 31 32 34 32 34 Special Events Program Attendance 0 0 554 335 6,037 5,914 #of Sessions 0 0 4 4 29 26 Aver.per session 0 0 139 84 208 227 Group Visits to Library Attendance 520 412 40 90 937 757 #of Sessions 4 3 1 1 12 12 Aver.per session 130 137 40 90 78 63 9 ARCHIBALD Jan-15 Jan-14 Feb-15 Feb-14 FY 2014/15 FY 2013/14 Days Open 26 29 27 27 223 223 Items Borrowed(incl.renewals) 40,885 46,408 39,278 41,252 320,300 346,885 Average Daily 1,573 1,600 1,455 1,528 1,436 1,556 %Change -12% -5% -8% Patrons Registered 407 437 366 385 3,195 3,369 Average Daily 16 15 14 14 14 15 Change -7% -5% -5% it Information Questions 5,725 6,888 6,181 6,139 47,808 48,804 Average Daily 220 238 229 227 1,258 1,747 %Change -17% 1% -2% Library Visitors 21,161 25,833 23,303 24,413 195,499 192,277 Average Daily 814 891 863 904 877 862 %Change -18% -5% 2% Children's Programs 954 678 1,024 779 7,005 6,006 #of Sessions 37 24 37 24 221 185 Aver.Per session 26 28 28 32 32 32 %Change 41% 31% 19% Items Classified 1,229 1,105 1,027 1,086 12,360 9,274 %Change 11% -5% 33% Volunteer Hours 129 138 114 95 1,234 1,217 %Change -7% 20% 1% TECHNOLOGY CENTER SERVICES Computer Use Sessions 3,821 4,184 3,894 4,103 35,239 32,345 %Change -9% -5% 9% Technology Questions 1,485 1,550 1,543 1,452 12,284 11,858 %Change -4% 6% 4% Programs/Classes Attendance 60 62 74 60 443 449 #of Sessions 4 4 4 4 30 32 Aver.per session 15 16 19 15 15 14 ADULT SERVICES Information Questions 1,896 2,723 2,371 2,205 16,429 17,564 Average Daily 73 94 82 74 79 %Change -30% 8% -6% Programs/Classes Attendance 14 18 19 17 160 147 #of Sessions 2 2 2 2 18 17 Aver.per session 7 9 10 9 9 9 Teen Programs f5 0 10 0 85 75 #of Sessions 1 0 1 0 6 4 Aver.per session f: C 10 0 14 19 Tours/Group Visits Attendance 0 C 0 1 0 1 #of Sessions 0 C 0 6 0 6 Aver.per session 0 C 0 0 0 0 CHILDRENS SERVICES Information Questions 2,344 2,615 2,267 2,482 19,095 19,382 Average Daily 90 90 84 0,,: 92 86 87 %Change -10% -9% '8'' -1% Mother Goose on the Loose 134 0 155 0 289 0 #of Sessions 4 0.,..;,; r 5 0 9 0 Aver.Per session 34 0 •• 1 's31 0 32 0 10 Bright Beginning Attendance 100 115 215 0 #of Sessions 4 0 5 0 9 0 Aver.Per session 25 0 23 0 24 0 Terrific Tots Attendance 90 0 110 0 200 0 #of Sessions 4 0 5 0 9 0 Aver.Per session 23 0 22 0 22 0 Rhyme Time Attendance 273 0 286 0 559 0 #of Sessions 8 0 8 0 16 0 Aver.Per session 34 0 36 0 35 0 Hooray for Pre-K Attendance 82 0 80 0 162 0 #of Sessions 4 0 4 0 8 0 Aver.Per session 21 0 20 0 20 0 Discovery Club Attendance 75 38 60 23 402 412 #of Sessions 4 4 3 2 26 23 Aver.per session 19 10 20 12 15 18 Tween Program Attendance 13 0 5 0 18 0 #of Sessions 1 0 1 0 2 0 Aver.per session 13 0 5 0 9 0 Family Storytime Attendance 187 144 159 189 1,407 1,202 #of Sessions 8 4 4 4 37 32 Aver.per session 23 36 40 47 38 38 Special Events Program Attendance 0 0 54 70 1,222 1,049 #of Sessions 0 0 2 2 15 14 Aver.per session 0 0 27 35 81 75 Group Visits to Library Attendance 0 12 0 0 0 12 #of Sessions 0 1 0 0 0 1 Aver.per session 0 12 #DIV/0! 0 0 0 11 BIANE Jan-15 Jan-14 Feb-15 Feb-14 FY 2014/15 FY 2013/14 Days Open 22 25 22 23 190 193 Items Borrowed 36,665 40,936 35,320 37,685 310,433 322,672 Average Daily 1,667 1,637 1,605 1,638 1,634 1,672 %Change -10% -6% -4% Patrons Registered 413 528 473 400 3,824 3,815 Average Daily 19 21 22 17 20 20 %Change -22% 18% 0% Information Questions 8,199 8,166 7,162 7,303 60,983 55,335 Average Daily 373 327 326 318 321 287 %Change 0% -2% 10% Library Visitors 20,374 23,243 20,698 21,581 179,992 174,555 Average Daily 926 930 941 938 947 904 %Change -12% -4% 3% Children's Programs 1,349 1,393 1,744 1,696 14,752 15,239 #of Sessions 47 46 47 44 365 348 Aver. Per session 29 30 37 39 40 44 %Change -3% 3% -3% Items Classified 1,244 1,071 871 1,062 9,989 6,825 %Change 16% -18% 46% Volunteer Hours 65 79 84 100 1,099 1,338 %Change -18% -16% -18% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,125 2,345 2,071 2,453 19,215 19,061 %Change -9% -16% 1% Technology Questions 2,324 2,877 1,959 2,292 16,126 17,751 %Change -19% -15% -9% Programs/Classes Attendance 90 109 97 78 746 690 #of Sessions 4 5 5 4 37 36 Aver.per session 23 22 19 20 20 19 ADULT SERVICES Information Questions 3,008 3,165 2,698 3,222 23,232 23,095 Average Daily 137 127 123 140 122 120 %Change -5% -16% 1% Programs/Classes Attendance 15 18 11 11 160 205 #of Sessions 2 2 2 2 18 19 Aver.per session 8 9 6 6 9 11 Teen Programs 8 17 17 15 187 99 #of Sessions 1 1 1 1 9 7 Aver.per session 8 17 17 15 21 14 12 Tours/Group Visits Attendance 0 20 0 0 4 34 #of Sessions 0 1 0 0 2 2 Aver.per session 0 20 0 0 2 17 CHILDRENS SERVICES Information Questions 2,867 2,124 2,505 1,789 21,625 14,489 Average Daily 130 85 114 78 114 75 %Change 35% 40% 49% Mother Goose on the Loose 118 0 118 0 236 0 #of Sessions 3 0 3 0 6 0 Aver. Per session 39 0 39 0 39 0 Bright Beginning Attendance 90 0 90 0 180 0 #of Sessions 3 0 3 0 6 0 Aver.Per session 30 0 30 0 30 0 Terrific Tots Attendance 82 0 90 0 172 0 #of Sessions 3 0 3 0 6 0 Aver. Per session 27 0 30 0 29 0 Rhyme Time Attendance 146 0 139 0 285 0 #of Sessions 4 0 4 0 8 0 Aver. Per session 37 0 35 0 36 0 Hooray for Pre-K Attendance 115 0 108 0 223 0 #of Sessions 8 0 8 0 16 0 Aver. Per session 14 0 14 0 14 0 Bouncing Babies! 228 227 1,267 1,426 #of Sessions 6 6 40 44 Aver. Per session #DIV/0! 38 38 32 32 Toddler Time 134 104 680 676 #of Sessions 4 4 21 24 Aver.Per session #DIV/0! 34 26 32 28 Preschool Storytime Attendance 224 203 939 1,152 #of Sessions 8 8 42 48 Aver.per session #DIV/0! 28 25 22 24 Discovery Club Attendance 88 79 77 265 637 701 #of Sessions 4 4 3 4 25 24 Aver.per session 22 20 26 66 25 29 Tween Program Attendance 6 0 11 0 17 0 #of Sessions 1 0 1 0 2 0 Aver. per session 6 0 11 0 9 0 Family Storytime Attendance 794 728 611 632 5,641 5,885 #of Sessions 24 24 20 20 182 178 Aver.per session 33 30 31 32 31 33 13 Special Events Program Attendance 0 0 500 265 4,815 4,865 #of Sessions 0 0 2 2 14 12 Aver.per session 0 0 250 133 344 405 Group Visits to Library Attendance 520 400 40 90 937 745 #of Sessions 4 2 1 1 12 11 Aver.per session 130 200 40 90 78 68 14 SERVICES& OUTREACH Jan-15 Jan-14 Feb-15 Feb-14 FY 2014/15 FY 2013/14 BOOKMOBILE Items Borrowed(incl.renewals) 5,238 6,143 7,272 5,824 41,149 42,819 %Change -15% 25% -4% Patrons Registered 7 39 33 920 817 ADULT LITERACY SERVICES Tutor Teams Matched 32 30 32 30 260 269 %Change 7% 7% -3% Learners Waiting 3 8 3 9 19 54 %Change -63% -67% -65% Families for Literacy Participants 0 0 0 0 0 0 Computer Literacy Participants 10 15 10 0 69 135 Storynite 0 0 0 0 0 0 Volunteer Hours 55 146 54 134 571 1.224 BACK 2 BASICS ARCHIBALD #of Students 0 0 31 43 174 182 #of Sessions 0 0 75 51 397 328 #of Volunteer Hours 0 0 87 56.5 492 435 Special Program Att. 0 0 0 0 68 100 #of Sessions 0 0 0 0 3 2 Aver. Per session 0 0 0 0 81 100 BACK 2 BASICS BIANE #of Students 0 0 49 44 211 192 #of Sessions 0 0 69 72 466 376 #of Volunteer Hours 0 0 79 96 624 529 Special Program Att. 0 0 0 0 104 97 #of Sessions 0 0 0 0 3 2 Aver. Per session 0 0 0 0 104 97 SCHOOL&COMMUNITY OUTREACH 120 272 200 114 5,182 4,921 #of Visits 4 5 5 2 24 22 VIRTUAL LIBRARY SERVICES Searches 5,075 13,100 3,829 10,092 52,506 97,171 Retrievals 183,955 75,770 150,195 117,655 1,282,453 933,546 Remote Access 877 1,009 686 948 7,496 10,417 Tutor.Com Use 245 191 245 267 1,581 1,571 Home Access 245 191 245 267 1,581 1,571 In-Library Use 0 0 0 0 0 0 Digital Books-Overdrive 2,978 2,543 2,653 2,271 21,671 16,826 Audio Downloads 966 775 944 740 7,189 5,658 eBook Downloads 2,012 1,768 1,709 1,531 14,482 11,168 Digital Books-OneClick+ Enki 7 0 8 0 37 0 Freegal Music -Songs downloaded 357 0 321 0 2,147 0 Freegal Music -Songs streamed 1,342 0 1,122 0 9,211 0 Zinio Magazines-Checkouts 97 0 86 0 400 0 Website Hits 49,170 52,192 46,695 46,896 378,607 386,898 15 HOMEBOUND SERVICES Patrons Served 18 16 17 15 141 135 Materials Loaned 130 107 109 89 1,061 964 Visitor Hours Volunteered 5 5 4 5 46 61 16 STAFF REPORT tea LIBRARY SERVICES DEPARTMENT LIT: RANCHO Date: March 5, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: STATUS OF 2014/2015 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2014/2015" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2014/2015" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully mitted, Michelle Perera Library Director 17 Schedule A COMBINED FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Feb-15 01-Feb $277.20 $78.71 $0.00 $0.00 $200.00 02-Feb $780.22 $243.54 $10.50 $0.00 $690.00 03-Feb $793.46 $251.08 $0.00 $115.00 $658.00 04-Feb $393.15 $217.17 $0.00 $120.60 $813.00 05-Feb $517.87 $259.96 $0.00 $0.00 $582.00 06-Feb $581.32 $250.22 $0.00 $87.00 $298.00 07-Feb $643.67 $326.16 $9.00 $0.00 $545.00 08-Feb $139.34 $86.84 $0.00 $61.00 $174.00 09-Feb $541.85 $241.90 $0.00 $0.00 $800.00 10-Feb $552.55 $264.35 $0.00 $0.00 $874.00 11-Feb $618.09 $230.15 $11.00 $52.00 $568.00 12-Feb $816.64 $237.27 $0.00 $0.00 $674.00 13-Feb $315.04 $254.59 $39.00 $0.00 $261.00 14-Feb $355.66 $220.60 $3.00 $60.00 $74.00 . 15-Feb $123.35 $100.91 $24.00 $0.00 $300.00 16-Feb $0.00 $0.00 $0.00 $0.00 $0.00 17-Feb $772.55 $365.08 $3.00 $22.00 $780.00 18-Feb $1,043.78 $245.86 $0.00 $261.00 $870.00 19-Feb $719.80 $199.08 $0.00 $0.00 $991.00 20-Feb $519.70 $276.13 $3.00 $160.00 $248.00 21-Feb $479.43 $297.68 $3.00 $47.00 $556.00 22-Feb $207.09 $117.38 $0.00 $290.00 $223.00 23-Feb $748.99 $194.41 $0.00 $0.00 $566.00 24-Feb $470.15 $235.17 $3.00 $0.00 $510.00 25-Feb $593.16 $255.80 $0.00 $121.00 $895.00 26-Feb $658.90 $213.43 $0.00 $300.30 $690.00 27-Feb $332.99 $307.89 $0.00 $0.00 $310.00 28-Feb $784.28 $354.22 $6.00 $60.00 $509.00 TOTALS: $14,780.23 $6,325.58 $114.50 $1,756.90 $14,659.00 Feb. 2014 TOTALS $15,203.59 $6,502.64 $56.50 $2,038.98 $13,625.00 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Feb-15 01-Feb $277.20 $78.71 $0.00 $0.00 $200.00 02-Feb $274.98 $110.17 $10.50 $0.00 $429.00 03-Feb $382.74 $125.87 $0.00 $69.00 $385.00 04-Feb $169.90 $116.46 $0.00 $120.00 $304.00 05-Feb $274.49 $122.93 $0.00 $0.00 $384.00 06-Feb $295.84 $111.58 $0.00 $70.00 ' $25.00 07-Feb $198.96 $155.79 $9.00 $0.00 $224.00 08-Feb $139.34 $86.84 $0.00 $61.00 $174.00 09-Feb $261.00 $99.06 $0.00 $0.00 $329.00 10-Feb $269.21 $178.92 . $0.00 $0.00 $491.00 11-Feb $365.74 $131.07 $0.00 $52.00 $394.00 12-Feb $390.52 $119.46 $0.00 $0.00 $265.00 13-Feb $136.00 $112.26 $27.00 $0.00 $100.00 14-Feb $111.44 $90.05 $3.00 $60.00 $74.00 15-Feb $123.35 $100.91 $24.00 $0.00 $300.00 16-Feb $0.00 $0.00 $0.00 $0.00 $0.00 17-Feb $419.61 $193.53 $0.00 $0.00 $248.00 18-Feb $495.23 $147.95 $0.00 _ $0.00 $447.00 19-Feb $316.13 $87.73 $0.00 $0.00 $533.00 20-Feb $275.79 $123.61 $3.00 $160.00 $99.00 21-Feb $221.39 $103.04 $0.00 $0.00 $260.00 22-Feb $207.09 $117.38 $0.00 $290.00 $223.00 23-Feb $529.14 $102.31 $0.00 $0.00 $298.00 24-Feb $270.85 $122.42 $3.00 $0.00 $224.00 25-Feb $216.94 $139.58 $0.00 $0.00 $509.00 26-Feb $396.85 $111.81 $0.00 $0.00 $503.00 27-Feb $161.19 $127.08 $0.00 $0.00 $62.00 28-Feb $515.18 $168.28 $6.00 $60.00 $286.00 TOTALS: $7,696.10 $3,284.80 $85.50 $942.00 $7,770.00 Feb. 2014 TOTALS $7,708.17 $3,298.30 $56.50 $1,324.80 $7,162.00 19 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Feb-15 01-Feb $0.00 $0.00 $0.00 $0.00 $0.00 02-Feb $505.24 $133.37 $0.00 $0.00 $261.00 03-Feb $410.72 $125.21 $0.00 $46.00 $273.00 04-Feb $223.25 $100.71 $0.00 $0.60 $509.00 05-Feb $243.38 $137.03 $0.00 $0.00 $198.00 06-Feb $285.48 $138.64 $0.00 $17.00 $273.00 07-Feb $444.71 $170.37 $0.00 $0.00 $321.00 08-Feb $0.00 $0.00 $0.00 $0.00 $0.00 09-Feb $280.85 $142.84 $0.00 $0.00 $471.00 10-Feb $283.34 $85.43 $0.00 $0.00 $383.00 11-Feb $252.35 $99.08 $11.00 $0.00 $174.00 12-Feb $426.12 $117.81 $0.00 $0.00 $409.00 • 13-Feb $179.04 $142.33 $12.00 $0.00 $161.00 14-Feb $244.22 $130.55 $0.00 $0.00 $0.00 15-Feb $0.00 $0.00 $0.00 $0.00 $0.00 16-Feb $0.00 $0.00 $0.00 $0.00 $0.00 17-Feb $352.94 $171.55 $3.00 $22.00 $532.00 18-Feb $548.55 $97.91 $0.00 $261.00 $423.00 19-Feb $403.67 $111.35 $0.00 $0.00 $458.00 20-Feb $243.91 $152.52 $0.00 $0.00 $149.00 21-Feb $258.04 $194.64 $3.00 $47.00 $296.00 22-Feb $0.00 $0.00 $0.00 $0.00 $0.00 23-Feb $219.85 $92.10 $0.00 $0.00 $268.00 24-Feb $199.30 $112.75 $0.00 $0.00 $286.00 25-Feb $376.22 $116.22 $0.00 $121.00 $386.00 26-Feb $262.05 $101.62 $0.00 $300.30 $187.00 27-Feb $171.80 $180.81 $0.00 $0.00 $248.00 28-Feb $269.10 $185.94 $0.00 $0.00 $223.00 TOTALS: $7,084.13 $3,040.78 $29.00 $814.90 $6,889.00 Feb. 2014 TOTALS $7,495.42 $3,204.34 $0.00 $714.18 $6,463.00 • • 20 Schedule B BALANCE SHEET Thru February 2015 FY 2014/2015 Revenues Earned Projected Loss/Gain Fines & Fees $117,725 $120,000 ($2,275) -1.9% Media Rentals $52,078 $60,000 ($7,922) -13.2% Sales/Services Fees $563 $333 $230 68.9% Passport Services $67,990 $62,000 $5,990 9.7% Private Contributions $105,000 $86,667 $18,333 21.2% Totals: $343,356 $329,000 $14,356 4.4% *Balance for Year through February 2015 $14,356 • 21 _^ s . Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Feb 2015 . Remaining Object Description Budget MTD Aetna YTD Aetna Encumbranci Balance Revenue Accounts Key: 1290000- Library Fund . 4101 Property Taxes-CY Secured 3,166,790.00 26,492.01 1,812,121.05 0.00 1,354,668.95 42.77 4102 Property Taxes-CY Unsecured 81,760.00 338.20 89,587.50 • 0.00 -7,827.50 -9.57 4103 Property Taxes-PY Sec&Unsec 30,480.00 1,975.26 30,889.58 0.00 -409.58 -1.34 4105 Property Taxes-Supplemental 81,410.00 9,356.55 28,220.33 0.00 53,189.67 65.33 4113 Property Tax- Post RDA Res Bic 140,340.00 0.00 140,340.00 0.00 0.00 0.00 4312 Library Fines and Fees 180,000.00 14,780.23 117,725.44 . . 0.00 62,274.56 34.59 4401 Interest Earnings 48,800.00 0.00 24,111.09 0.00 24,688.91 50.59 4410 Media Rentals 90,000.00 6,325.38 52,078.46 0.00 37,921.54 42.13 4515 Information Service Fees 500.00 96.50 562.54 0.00 -62.54 -12.50 4565 Passport Processing Fees 75,000.00 12,043.00 54,934.00 0.00 20,066.00 26.75 4567 Passport Photo Fees 18,000.00 2,616.00 13,056.00 0.00 4,944.00 27.46 4570 Sale of Printed Materials 24,000.00 1,768.90 15,508.63 0.00 8,491.37 35.38 4740 Grant Income 16,000.00 0.00 9,651.28 0.00 6,348.72 39.67 4901 Other Revenue420.00 0.00 0.00 0.00 420.00 100.00 4907 Private Contributions Library 130,000.00 0.00 105,000.00 0.00 25,000.00 19.23 4909 RC Library Foundation Support 20,000.00 0.00 0.00 0.00 20,000.00 100.00 Total for Org Key 1290000: 4,103,500.00 75,792.03 2,493,785.90 0.00 1,609,714.10 39.22 Key: 1291000 -CA State Library 4740 Grant Income 87,000.00 0.00 147,802.61 0.00 -60,802.61 -69.88 Total for Org Key 1291000: 87,000.00 0.00 147,802.61 0.00 -60,802.61 -69.88 Key: 1292000 - Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 0.00 1,487.75 0.00 -1.487.75 - 0.00 4740 Grant Income 168,000.00 .0.00 340,564.19 0.00 -172,564.19 -102.71 Total for Org Key 1292000: 168,000.00 0.00 342,051.94 0.00 -174,051.94 -103.60 Total for Revenue Accounts: 4,358,500.00 75,792.03 2,983,640.45 0.00 1,374,859.55 31.54 User: VGARCIA-Vivian Garcia Page: 1 Current Date: 03/24/2015 Report:GL BA MSTR 01_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 13:21:16 22 • CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Feb 2015 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance % Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 311,620.00 18,300.09 192,198.66 0.00 119,421.34 38.32 5030 Fringe Benefits 140,260.00 0.00 140,260.00 0.00 0.00 0.00 5100 Travel and Meetings 6,000.00 303.55 4,324.10 0.00 1,675.90 27.93 5102 Training 2,000.00 0.00 296.52 0.00 1,703.48 85.17 5105 Mileage 1,300.00 0.00 77.28 0.00 1,222.72 94.05 5150 Office Supplies& Equipment 2,000.00 103.85 1,078.48 0.00 921.52 46.07 5152 Computer Software 29,054.72 0.00 2,054.72 0.00 27,000.00 92.92 5160 Membership Dues 3,650.00 1,374.00 3,650.00 0.00 0.00 0.00 5200 Operations& Maintenance 8,200.00 939.36 3,800.64 0.00 4,399.36 53.65 5220 Cellular Technology 600.00 30.00 420.00 0.00 180.00 30.00 5300 Contract Services 72,340.00 982.27 12,242.67 1,521.08 58,576.25 80.97 5400 Telephone Utilities 10,500.00 909.38 6,964.74 0.00 3,535.26 33.66 5402 Water Utilities 4,500.00 0.00 3,116.90 0.00 1,383.10 30.73 5403 Electric Utilities 70,050.00 4,048.12 45,072.95 0.00 24,977.05 35.65 5501 Admin./General Overhead 70,910.00 0.00 70,910.00 0.00 0.00 0.00 5703 Capital Lease Payment 4,683.46 0.00 1,683.84 2,866.16 133.46 2.84 Total for Org Key 1290601: 737,668.18 26,990.62 488,151.50 4,387.24 245,129.44 33.23 Key: 1290603 - Literacy Services 5000 Regular Salaries 82,190.00 3,729.24 29,703.40 0.00 52,486.60 63.86 5010 Part Time Salaries 55,890.00 632.66 9,832.46 0.00 46,057.54 82.40 5030 Fringe Benefits 46,970.00 0.00 46,970.01 0.00 -0.01 -0.00 5100 Travel and Meetings 500.00 17.46 17.46 0.00 482.54 96.50 5150 Office Supplies& Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations& Maintenance 5,250.00 14.67 2,150.84 0.00 3,099.16 59.03 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 194,450.00 4,394.03 88,674.17 0.00 105,775.83 54.39 Key: 1290604- Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 36,253.52 0.00 22,916.48 38.72 5010 Part Time Salaries 26,250.00 1,849.16 13,667.53 0.00 12,582.47 47.93 5030 Fringe Benefits 31,730.00 0.00 31,730.01 0.00 -0.01 -0.00 5100 Travel and Meetings 0.00 -11.47 0.00 0.00 0.00 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00 5200 Operations& Maintenance 4,000.00 0.00 1,681.96 0.00 2,318.04 57.95 5220 Cellular Technology 1,010.00 38.39 456.94 0.00 553.06 54.75 5300 Contract Services 5,280.03 0.00 5,280.03 0.00 0.00 0.00 Total for Org Key 1290604: 128,090.03 6,427.68 89,069.99 0.00 39,020.04 30.46 Key: 1290605 - Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0,00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606-Archibald Library 5000 Regular Salaries 486,270.00 34,514.93 274,442.63 0.00 211,827.37 43.56 5005 Overtime Salaries 1,540.00 0.00 760.41 0.00 . 779.59 50.62 5010 Part Time Salaries 334,220.00 26,058.81 198,913.81 0.00 135,306.19 40.48 5030 Fringe Benefits 254,330.00 0.00 254,330.01 0.00 -0.01 -0.00 5100 Travel and Meetings 3,500.00 0.00 3,519.06 0.00 -19.06 -0.54 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 03/24/2015 Report:GL_BA_MSTR_Ol_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 13:21:16 23 • CITY OF RANCHO CUCAMONGA Fiscal Year: 2015 GL Budget to Actual with Encumbrances Report Date Feb 2015 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5105 Mileage 200.00 29.57 29.57 0.00 170.43 85.21 5150 Office Supplies& Equipment 7,500.00 582.21 6,123.19 0.00 1,376.81 18.35 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations& Maintenance 210,520.00 31,739.35 124,724.64 21,132.08 64,663.28 30.71 5207 0& M/Capital Supplies 8,830.00 0.00 0.00 7,831.00 .999.00 11.31 5300 Contract Services 89,369.60 26.96 49,056.73 27,498.55 12,814.32 14.33 5703 Capital Lease Payment 4,013.10 0.00 1,040.91 959.09 2,013.10 50.16 Total for Org Key 1290606: 1,403,442.70 92,951.83 912,940.96 57,420.72 433,081.02 30.85 Key: 1290607- Paul A. Biane Library 5000 Regular Salaries 568,540.00 40,494.71 337,408.47 0.00 231,131.53 40.65 5010 Part Time Salaries 360,000.00 23,405.77 186,555.12 0.00 173,444.88 48.17 5030 Fringe Benefits 296,670.00 0.00 296,670.01 0.00 -0.01 -0.00 5100 Travel and Meetings 5,500.00 0.00 3,106.28 0.00 2,393.72 43.52 5105 Mileage 300.00 0,00 0.00 0.00 • 300.00 100.00 5150 Office Supplies&Equipment 10,000.00 330.37 5,740.53 0.00 4,259.47 42.59 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 376.00 416.00 0.00 384.00 48.00 5200 Operations& Maintenance 250,000.00 40,732.00 130,898.51 23,568.10 95,533.39 38.21 5207 0& M/Capital Supplies 13,646.66 0.00 13,514.80 131.86 0.00 0.00 5215 0& M/Computer Equipment 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5300 Contract Services 79,952.49 -3,877.72 40,981.81 18,661.87 20,308.81 25.40 5703 Capital Lease Payment 3,950.00 0.00 1,637.45 2,312.55 0.00 0.00 Total for Org Key 1290607: 1,597,359.15 101,461.13 1,016,928.98 44,674.38 535,755.79 33.54 Key: 1290608 - Virtual Library 5000 Regular Salaries 27,340.00 1,341.17 16,403.63 0.00 10,936.37 40.00 5030 Fringe Benefits 12,850.00 0.00 12,850.03 0.00 -0.03 -0.00 5200 Operations& Maintenance 138,470.00 0.00 136,025.88 0.00 2,444.12 1.76 5300 Contract Services 6,000.00 0.00 125.00 0.00 5,875.00 97.91 Total for Org Key 1290608: 184,660.00 1,341.17 165,404.54 0.00 19,255.46 10.42 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 6,000.00 0.00 53.65 0.00 5,946.35 99.10 • 5030 Fringe Benefits 1,750.00 0.00 3,050.03 0.00 -1.300.03 -74.28 5100 Travel and Meetings 3,000.00 0.00 78.32 0.00 2,921.68 97.38 5200 Operations& Maintenance 21,530.00 2,853.75 7,058.96 0.00 14,471.04 67.21 5220 Cellular Technology 0.00 0.00 -225.71 0.00 225.71 0.00 5300 Contract Services 72,263.06 0.00 22,262.99 0.07 50,000.00 69.19 5501 Admin./General Overhead 1,240.00 0.00 1,240.00 0.00 0.00 0.00 5606 Capital Outlay-Furn/Fixtures 5,335.20 0.00 5,383.20 0.00 -48.00 -0.89 5720 Misc Contributions to City 22,000.00 0.00 0.00 0.00 22,000.00 100.00 Total for Org Key 129/602: 133,118.26 2,853.75 38,901.44 0.07 94,216.75 70.77 Key: 1292602- Staff Innovatn Fnd(CA St Lib) 5010 Part Time Salaries 43,050.00 0.00 0.00 0.00 43,050.00 190.00 5030 Fringe Benefits 5,430.00 0.00 5,430.01 0.00 -0.01 -0.00 5100 Travel and Meetings 55,000.00 2,806.70 34,157.99 0.00 20,842.01 37.89 5200 Operations&Maintenance 120,750.00 2,349.50 85,777.96 0.00 34,972.04 28.96 5300 Contract Services 10,000.00 0.00 4,296.00 0.00 5,704.00 57.04 5501 Admin./General Overhead 1,960.00 0.00 1,960.00 0.00 0.00 0.00 Total for Org Key 1292602: 236,190.00 5,156.20 131,621.96 0.00 104,568.04 44.27 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 03/24/2015 Report:GL._BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 13:21:16 24