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2015/12/03 - Agenda Packet - Library Board of Trustees
apreLIBRARY BOARD OF TRUSTEES ,?_. AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6:00 p.m. December 3, 2015 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Council Member Lynne B. Kennedy, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tem Christine DeVries, Member Luella G. Hairston, Esq. Member Sarah Tompkins, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on /Joi, ail, a.20/5" , at /en/ , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated —Der . 3, Y5 to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on //-2-14-/S- , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga SI LIBRARY BOARD OF TRUSTEES AGENDA �b J DECEMBER 3, 2015 1 RANCHO CUCAMONGA IA. •„CALL TO ORDER 1. Roll Call: Coberly , DeVries , Hairston Temkin and Tompkins : B... PUBLIC.COMMUNICATIONS • This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals embers of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. • C. CONSENT CALENDAR • The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Consideration to approve Minutes of: October 1 and November 5, 3 2015. ID. LIBRARY DIRECTOR'S STAFF REPORTS I The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Consideration and discussion regarding Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director. b. Consideration and discussion regarding a review of 8 Library statistics. The oral report will be presented by Michelle Perera, Library Director. ti_1 LIBRARY BOARD OF TRUSTEES AGENDA L DECEMBER 3, 2015 2 RANCHO CUCAMONGA 2. Consideration and discussion regarding Library Budget Report. The 16 report will be presented by Michelle Perera, Library Director. 3. Consideration and discussion regarding Children's Services. The oral report will be presented by Angelica Trummell, Children's Services Supervisor. 4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. 5. Consideration and discussion regarding Paul A. Biane Library. The oral update will be presented by Cara Vera, Senior Librarian. I E. ftBOARD BUSINESS_- _ . I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) 2. Consideration and discussion regarding Library Holds process and fees. The oral update will be presented by Brian Sternberg, Assistant Library Director. 3. Consideration and discussion regarding Library goals for 2016. The oral update will be presented by Michelle Perera, Library Director. F. IDENTIFICATION OF ITEMS FOR THE NEXT v MEETING , This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. . __G s I�ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, November 24, 2015, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPARTMENT } RANCHO Date: December 3, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of October 1 and November 5, 2015. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, 1ctly Michelle Perera Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular scheduled meeting of the Library Board of Trustees was held on Thursday, October 1, 2015, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Pro Tem Coberly. Present were Members Coberly, DeVries, Hairston and Tompkins. Also present were: Michelle Perera, Library Director,Brian Sternberg,Assistant Library Director, Cara Vera, Senior Librarian, Margaret Hatanaka, Adult Services Supervisor, Angelica Trummell, Children's Services Supervisor, Collette Avila, Library Technician, Carol Durkel, Library Technician and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. ****** C. CONSENT CALENDAR Cl. Consideration to approve Minutes of September 3, 2015. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member DeVries. Motion carried 4-0-1 (with Temkin absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS DI. Consideration and discussion regarding the Library Status Report. The oral reports will be presented by staff. a. Consideration and discussion regarding general announcements. The oral report will be presented by Michelle Perera, Library Director Library Director Perera reminded the Board about the Boards and Commissioners Event on October 19. Please RSVP to Donna Kendrena, Executive Assistant. Michelle Perera, Library Director, presented an oral report on the California League of Cities conference to the Board. 4 Library Board Minutes October 1, 2015 Page 2 Library Director Perera introduced Collette Avila, new Library Technician at the Archibald Library. b. Consideration and discussion regarding a review of Library statistics. The oral report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the statistics with the Board. D2. Consideration and discussion regarding Library Budget Report. The report will be presented by Michelle Perera, Library Director. Library Director Perera reviewed the budget with the Board. D3. Consideration and discussion regarding Children's Services. The oral report will be presented by Angelica Trummell, Children's Services Supervisor. Angelica Trummell, Children's Services Supervisor, presented an oral report on the Play Summit attended by Renee Tobin, Library Services Manager, and herself in Sacramento. She also reviewed The Brain and Early Learning Symposium attended by Library staff on Saturday, September 26. D4. Consideration and discussion regarding Archibald Library. The oral report will be presented by Margaret Hatanaka, Adult Services Supervisor. Margaret Hatanaka, Adult Services Supervisor, reviewed the events planned at the Archibald Library in October. D5. Consideration and discussion regarding Paul A. Biane Library. The oral report will be presented by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, presented an oral report on the outreach events that the Library staff would be involved with during October. E. BOARD BUSINESS El. Consideration and discussion regarding Board announcements. (Comments to be limited to 3 minutes per Board Member.) None were presented. 5 Library Board Minutes October 1, 2015 Page 3 E2. Consideration and discussion regarding update to the Library Patron Policy. The oral update will be presented by Brian Sternberg, Assistant Library Director. Assistant Library Director Sternberg reviewed the changes requested by the Board at the last meeting. E3. Consideration and discussion regarding Library Holds process and fees. The oral update will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, presented an oral report on the Library Holds Process and Fees. E4. Consideration and discussion regarding overview of Library Fines and Fees. The oral update will be presented by Brian Sternberg, Assistant Library Director. Assistant Library Director Sternberg reviewed the current fees with the Board. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING F1. Library I-folds Process and Fees Policy ****** G. ADJOURNMENT MOTION: Moved by Member DeVries to adjourn,seconded by Member Hairston. Motion carried 4-0-1 (with Temkin absent). The meeting adjourned at 7:34 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 6 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday,November 5,2015,at 6 p.m. in the Council Chambers of City Hall,located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, • Vivian Garcia Administrative Secretary Approved: 7 STAFF REPORT LIBRARY SERVICES DEPARTMENT lb:i.!J RANCHO Date: December 3, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for September and October. FISCAL IMPACT None. espectfully sub itted, Michelle Perera Library Director 8 COMBINED STATISTICS Sep-15 Sep-14 Oct-14 Oct-13 FY 2015/16 FY 2014/15 Days Open 53 56 58 58 222 224 Items Borrowed(AR,BL,BKM) 88,190 91,634 89,280 97,454 346,660 368,165 Average Daily 1,664 1,636 1,539 1,680 1,562 1,644 %Change -4% -8% -6% Patrons Registered(AR,BL,BKM) 1,438 1,680 1,125 1,069 5,151 5.093 Average Daily 27 30 19 18 23 23 %Change -14% 5% 1% it Information Questions 15,281 15,032 15,806 14,745 62,055 60,550 Average Daily 288 268 273 254 280 270 %Change 2% 7% 2% Library Visitors 50,540 55,141 51,679 54,719 210,560 219.203 Average Daily 954 985 891 943 948 979 %Change -8% -6% -4% Children's Programs 2,968 3,390 3,555 3,445 14,201 13,594 #of Sessions 74 78 77 427 292 303 Aver. Per session 40 43 46 8 49 45 %Change -12% -82% -4% Items Classified 1,528 2,000 1,544 2,691 6,509 12,029 Change -24% -43% -46% Volunteer Hours 447 618 630 602 2,093 2,210 %Change -28% 5% -5% TECHNOLOGY CENTER SERVICES Computer Use Sessions 7,351 8,186 7,451 7,099 29,414 30.363 %Change -10% 5% -3% Technology Questions 4,437 3,998 4,497 3,722 17,327 15,790 %Change 11% 21% 10% Programs/Classes Attendance 139 194 137 173 565 730 #of Sessions 10 10 9 11 37 40 Aver.per session 28 39 15 16 15 18 ADULT SERVICES Information Questions 5,213 5,513 5,642 5,303 22,074 21,803 Average Daily 200 208 97 91 99 97 %Change -5% 6% 1% Programs/Classes Attendance 37 62 42 36 145 184 #of Sessions 4 4 4 4 16 18 Aver.per session 9 16 11 9 9 10 Teen Programs 13 32 18 11 158 200 #of Sessions 2 1 2 1 12 10 Aver.per session 13 32 9 11 13 20 9 Tours/Group Visits Attendance 0 0 0 3 0 3 #of Sessions 0 0 0 1 0 1 Aver.per session 0 0 0 3 0 3 CHILDRENS SERVICES Information Questions 5,622 5,905 5,667 5,720 22.655 22.957 Average Daily 213 219 98 99 102 102 %Change -5% -1% -1% Mother Goose on the Loose 301 0 306 0 1,794 0 #of Sessions 8 0 9 0 77 0 Aver. Per session 38 0 34 0 23 0 Bright Beginning Attendance 183 0 256 0 1,553 0 #of Sessions 7 0 9 0 49 0 Aver.Per session 26 0 28 0 32 0 Terrific Tots Attendance 205 0 290 0 1,507 0 #of Sessions 7 0 9 0 50 0 Aver. Per session 29 0 32 0 30 0 Rhyme Time Attendance 370 0 535 0 2,956 0 #of Sessions 14 0 17 0 90 0 Aver.Per session 26 0 31 0 33 0 Hooray for Pre-K Attendance 129 0 72 0 828 0 #of Sessions 14 0 9 0 61 0 Aver.Per session 9 0 8 0 14 0 Discovery Club Attendance 166 206 209 252 506 552 #of Sessions 9 8 9 10 26 25 Aver.per session 37 52 23 25 19 22 Tween Program Attendance 41 0 12 0 173 0 #of Sessions 2 0 2 0 14 0 Aver.per session 21 0 6 0 12 0 !, Family Storytime Attendance 1,131 1,407 1,275 954 4,365 3,984 #of Sessions 34 28 37 29 128 116 Aver.per session 64 111 34 33 34 34 Special Events Program Attendance 400 809 600 711 4,347 5.110 #of Sessions 1 4 2 5 20 21 Aver.per session 400 536 300 483 217 243 Group Visits to Library Attendance 6 0 134 315 140 365 #of Sessions 1 0 3 4 4 6 Aver.per session 6 0 45 79 35 61 10 ARCHIBALD Sep-15 Sep-14 Oct-15 Oct-14 FY 2015/16 FY 2014/15 Days Open 28 29 31 31 118 120 Items Borrowed(incl.renewals) 42,208 45,310 41,465 48,378 166,975 175,941 Average Daily 1,507 1,562 1,338 1,561 1,415 1,466 %Change -7% -14% -5% Patrons Registered 407 474 490 445 2,001 1,933 Average Daily 15 16 16 14 17 16 %Change -14% 10% 4% Information Questions 6387 7,032 6,648 6,806 25,630 26,671 Average Daily 228 242 214 220 870 890 Change -9% -2% -4% Library Visitors 26,890 29,979 26,346 29,621 109,221 116,154 Average Daily 960 1,034 850 956 926 968 %Change -10% -11'% -6% Children's Programs 978 1,165 1,679 1,090 4,993 3,914 #of Sessions 40 25 44 32 154 103 Aver.Per session 24 47 38 34 32 38 %Change -16% 54% -15% Items Classified 845 1,071 781 978 3,333 6,490 %Change -21% -20% -49% Volunteer Hours 106 185 128 91 752 647 %Change -43% 41% 16% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4852 5,350 4,905 4,388 19,128 19,411 %Change -9% 12% -1% Technology Questions 1576 1,790 1,623 1,697 6,229 6,625 %Change -12% -4% -6% Programs/Classes Attendance 63 84 46 67 184 283 #of Sessions 5 5 4 5 17 19 Aver.per session 13 17 12 13 11 15 ADULT SERVICES Information Questions 2014 2,199 2,123 2,149 8,483 8,932 Average Daily 72 76 68 69 72 74 %Change -8% -1% -5% Programs/Classes Attendance 14 16 14 20 58 83 #of Sessions 2 2 2 2 8 9 Aver.per session 7 8 7 10 7 9 Teen Programs 9 0 18 11 54 70 #of Sessions 1 0 2 1 6 4 Aver.per session 9 0 9 11 9 18 Tours/Group Visits Attendance 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 2,788 3,043 2,902 2,960 10,919 11,114 Average Daily 100 105 94 95 93 93 %Change -8% -2% -2% Mother Goose on the Loose 181 0 150 0 587 0 #of Sessions 5 0 5 0 17 0 Aver.Per session 36 0 30 0 35 0 11 Bright Beginning Attendance 107 0 126 0 485 0 #of Sessions 4 0 5 0 16 0 Aver.Per session 27 0 25 0 30 0 Terrific Tots Attendance 101 0 161 0 466 0 #of Sessions 4 0 5 0 16 0 Aver.Per session 25 0 32 0 29 0 Rhyme Time Attendance 246 0 256 0 877 0 #of Sessions 10 0 8 0 32 0 Aver.Per session 25 0 32 0 27 0 Hooray for Pre-K Attendance 25 0 30 0 148 0 #of Sessions 4 0 5 0 16 0 Aver.Per session 6 0 6 0 9 0 Discovery Club Attendance 87 82 73 99 224 213 #of Sessions 5 4 4 5 13 13 Aver.per session 17 21 18 20 17 16 Tween Program Attendance 21 0 6 0 49 0 #of Sessions 1 0 1 0 5 0 Aver.per session 21 0 6 0 10 0 Family Storytime Attendance 210 251 277 112 965 687 #of Sessions 7 4 9 3 28 16 Aver.per session 30 63 31 37 34 43 Special Events Program Attendance 0 400 600 304 1,192 1,195 #of Sessions 0 1 2 4 11 10 Aver.per session 0 400 300 76 108 120 Group Visits to Library Attendance 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.per session 0 0 0 0 0 0 12 I BIANE Sep-15 Sep-14 Oct-15 Oct-1FY 2015/16 FY 2014/15 Days Open 25 25 27 < 104 104 Items Borrowed 39,116 43,250 39,335 41,27, 159,416 174,101 Average Daily 1,565 1,730 1,457 1,5.i- 1,533 1,674 Change -10% -5% -8% Patrons Registered 510 560 453 2,091 2,318 Average Daily 20 22 17 1'. 20 22 %Change -9% -14% -10% Information Questions 8,894 8,384 9,158 7,9$': 36,425 33,879 Average Daily 356 335 339 2'< 350 326 Change 6% 15% 8% Library Visitors 23,650 25,162' 25,333 25,0'' 101,339 103,049 Average Daily 946 1,006 938 9 ' 974 991 %Change -6% 1% -2% Children's Programs 1,948 2,225 ` 1,876 2,0 , 9,166 9,653 #of Sessions 32 53 33 136 198 Aver. Per session 61 42 57 67 49 %Change -12% -10% -5% Items Classified 683 929 763 1,7 " 3,176 5,539 Change -26% -55% -43% Volunteer Hours 99 88 139 831 820 %Change 12% 89% 1% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,499 2,836 2,546 2 ; 10,286 10,952 Change -12% I -6% -6% Technology Questions 2,861 2,208, 2,874 2,'_;' 11,098 9,165 %Change 30% 42% 21% Programs/Classes Attendance 76 110 91 1 f,. 381 447 #of Sessions 5 5 5 20 21 Aver.per session 15 22 18 - 19 21 ADULT SERVICES Information Questions 3,199 3,314 3,519 3,175 13,591 12,871 Average Daily 128 133 130 11 131 124 Change -3% 12% 6% Programs/Classes Attendance 23 46 28 - 87 101 #of Sessions 2 2 2 8 9 Aver.per session 12 23 14 11 11 Teen Programs 4 32 0 104 130 #of Sessions 1 1 0 _`, 6 6 Aver.per session 4 32 0 17 22 13 Tours/Group Visits Attendance 0 0 0 • 0 3 #of Sessions 0 0 0 ' 0 1 Aver.per session 0 0 0 - • - 0 3 CHILDRENS SERVICES 1. Information Questions 2,834 2,862 2,765 2,7.t_ 11,736 11,843 Average Daily 113 114 102 11': 113 456 T.Change -1% 0% -1% Mother Goose on the Loose 120 0 156 t 554 0 #of Sessions 3 0 4 14 0 Aver. Per session 40 0 39 40 0 Bright Beginning Attendance 76 0 130 416 0 #of Sessions 3 0 4 14 0 Aver. Per session 25 0 33 E 30 00 Terrific Tots Attendance 104 0 129 L 448 0 #of Sessions 3 0 4 14 0 Aver. Per session 35 0 32 32 0 Rhyme Time Attendance 124 0 279 584 0 #of Sessions 4 0 9 20 0 Aver. Per session 31 0 31 29 0 Hooray for Pre-K Attendance 104 0 42 270 0 #of Sessions 10 0 4 ; 26 0 Aver.Per session 10 0 11 10 0 Discovery Club Attendance 79 124 136 1 "'.' 282 339 #of Sessions 4 4 513 12 Aver.per session 20 31 27 a,. 22 28 Tween Program Attendance 20 0 6 57 0 #of Sessions 1 0 1 t 4 0 Aver.per session 20 0 6 f 14 0 FamilyStorytimeAttendance 921 1,156 998 8':. 3,400 3,297 #of Sessions 27 24 28 100 100 Aver.per session 34 48 36 7 34 33 <f Special Events Program Attendance 400 409 0 41 , 3,155 3,915 #of Sessions 1 3 0 9 11 Aver.per session 400 136 0 40, 351 356 Group Visits to Library Attendance 6 0 134 31 140 365 #of Sessions 1 0 3 4 6 Aver.per session 6 0 45 35 61 14 SERVICES & OUTREACH Sep-15 Sep-14 Oct-15 Oct-1'.,' FY 2015/16 FY 2014/15 BOOKMOBILE 11 Items Borrowed(incl.renewals) 6,866 6,919 8,480 7,819 20,269 18,123 %Change -1% 8% 12% Patrons Registered 521 630 182 98 1.059 842 ADULT LITERACY SERVICES Tutor Teams Matched 36 32 36 32 143 132 %Change 13% 13% 8% Learners Waiting 10 4 10 1 26 7 Change 150% 900% 73% Computer Literacy Participants 8 10 10 0 41 30 Volunteer Hours 69 52 98 89 323 312 BACK 2 BASICS ARCHIBALD #of Students 28 39 27 36 55 75 #of Sessions 55 76 83 128 138 204 #of Volunteer Hours 82.5 117 100.5 149.5 183 267 Special Program Att. 17 0 0 12 17 12 #of Sessions 1 0 0 1 1 1 Aver. Per session 17 0 0 12 17 12 BACK 2 BASICS BIANE #of Students 54 43 52 41 106 84 #of Sessions 70 107 160 150 230 257 #of Volunteer Hours 80 170 152 193 232 362 Special Program Att. 25 0 0 15 25 15 If of Sessions 1 0 0 1 1 1 Aver. Per session 25 0 0 15 25 15 SCHOOL&COMMUNITY OUTREACH 35 260 2,225 4,182 2,597 4,682 #of Visits 1 2 3 6 9 9 VIRTUAL LIBRARY SERVICES Searches 3,503 8,101 2,847 12,697 15,188 36,152 Retrievals 296,397 256,660 250,868 138,391 942,443 673,657 Remote Access 376 1,618 471 1,305 1,628 4,296 Tutor.Com Use 153 209 249 271 689 699 1 Home Access 150 209 246 271 679 699 In-Library Use 3 0 3 0 10 0 Digital Books-Overdrive 3,013 2,818 2,883 2,692 11.817 10,909 Audio Downloads 1,176 877 1,081 919 4,478 3.533 eBook Downloads 1,837 1,941 1,802 1,773 7,339 7.376 Digital Books-OneClick+Enki 23 0 41 10 165 10 Freegal Music -Songs downloaded 703 279 837 297 3,342 576 Freegal Music -Songs streamed 5,267 1,741 3,114 949 13,033 2.690 Zinio Magazines-Checkouts 314 0 632 53 1.421 53 Website Hits 46,491 54,052 43,594 48,715 185.586 206.071 HOMEBOUND SERVICES Patrons Served 16 18 15 18 63 72 Materials Loaned 122 121 147 161 550 571 Visitor Hours Volunteered 11 6 13 6 53 26 15 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: December 3, 2015 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Michelle Perera, Library Director Subject: STATUS OF 2015/2016 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2015/2016" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2015/2016" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Michelle Perera Library Director 16 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-15 01-Sep $687.39 • $153.27 $0.00 $107.85 $260.00 02-Sep $964.63 $192.14 $3.00 $301.00 $343.00 03-Sep $475.45 $277.11 $0.00 $24.40 $433.00 04-Sep $435.56 $233.80 $0.00 $0.00 $199.00 05-Sep $465.20 $296.80 $0.00 $0.00 $571.00 06-Sep $0.00 $0.00 $0.00 $0.00 $0.00 07-Sep $0.00 $0.00 $0.00 $0.00 $0.00 08-Sep $906.04 $221.33 $0.00 $96.10 $420.00 09-Sep $427.70 $236.81 $0.00 $611.57 $284.00 10-Sep $535.30 $249.32 $0.00 $180.00 $534.00 11-Sep $385.41 $222.70 $7.50 $0.00 $99.00 12-Sep $514.89 $295.64 $0.00 $0.00 $719.00 13-Sep $97.45 $63.21 $0.00 $0.00 $249.00 14-Sep $527.47 $249.31 $3.00 $420.70 $488.00 15-Sep $591.09 $189.88 $0.00 $1.50 $185.00 16-Sep $545.25 $215.36 $0.00 $57.00 $285.00 17-Sep $628.47 $165.66 $0.00 $0.00 $347.00 18-Sep $301.64 $183.57 $3.00 $0.00 $199.00 19-Sep $478.60 $249.22 $0.00 $96.00 $409.00 20-Sep $256.60 $82.66 $0.00 $110.00 $222.00 21-Sep $754.26 $177.56 $0.00 $4.40 $410.00 22-Sep $686.58 $146.58 $0.00 $45.00 $245.00 23-Sep $664.31 $199.33 $0.00 $0.00 $260.00 24-Sep $0.00 $0.00 $0.00 $128.00 $446.00 25-Sep $433.82 $223.65 $0.00 $25.00 $112.00 26-Sep $390.55 $235.63 $0.00 $12.00 $0.00 27-Sep $167.84 $67.58 $0.00 $0.00 $236.00 28-Sep $703.86 $247.02 $0.00 $15.00 $335.00 29-Sep $502.22 $189.38 $0.00 $452.37 $309.00 30-Sep $603.90 $120.59 $0.00 $0.00 $137.00 TOTALS: $14,131.48 $5,385.11 $16.50 $2,687.89 $8,736.00 Sept 2014 TOTALS $ 15,061.63 $ 6,355.88 $ 55.68 $2,122.28 $6,968.00 17 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-15 01-Sep $295.14 $71.32 $0.00 $107.85 $75.00 02-Sep $582.49 $103.72 $0.00 $69.00 $107.00 03-Sep $272.15 $161.82 $0.00 $0.00 $211.00 04-Sep $231.19 $108.34 $0.00 $0.00 $75.00 05-Sep $206.61 $122.92 $0.00 $0.00 $273.00 06-Sep $0.00 $0.00 $0.00 $0.00 $0.00 07-Sep $0.00 $0.00 $0.00 $0.00 $0.00 08-Sep $375.90 $131.50 $0.00 $96.10 $111.00 09-Sep $198.85 $149.55 $0.00 $100.00 $136.00 10-Sep $300.13 $132.42 $0.00 $0.00 $335.00 11-Sep $217.30 $81.04 $7.50 $0.00 $37.00 12-Sep $217.44 $144.24 $0.00 $0.00 $409.00 13-Sep $97.45 $63.21 $0.00 $0.00 $249.00 14-Sep $202.73 $97.22 $3.00 $370.70 $277.00 15-Sep $351.04 $106.49 $0.00 $1.50 $135.00 16-Sep $290.55 $98.21 $0.00 $57.00 $62.00 17-Sep $192.00 $81.90 $0.00 $0.00 $198.00 18-Sep $129.27 $70.13 $3.00 $0.00 $137.00 19-Sep $197.10 $108.45 $0.00 $0.00 $87.00 20-Sep $256.60 $82.66 $0.00 $110.00 $222.00 21-Sep $353.25 $96.55 $0.00 $4.40 $261.00 22-Sep $348.98 $88.45 $0.00 $0.00 $62.00 23-Sep $353.27 $110.68 $0.00 $0.00 $50.00 24-Sep $249.29 $65.26 $0.00 $128.00 $185.00 25-Sep $200.39 $112.76 $0.00 $0.00 $87.00 26-Sep $178.70 $118.03 $0.00 $0.00 $0.00 27-Sep $167.84 $67.58 $0.00 $0.00 $236.00 28-Sep $327.06 $105.81 $0.00 $0.00 $223.00 29-Sep $329.92 $79.17 $0.00 $452.37 $61.00 30-Sep $365.15 $67.12 $0.00 $0.00 $25.00 TOTALS: $7,487.79 $2,826.55 $13.50 $1,496.92 $4,326.00 Sept 2015 TOTALS $ 7,970.91 $ 3,391.28 $ 49.68 $1,359.66 $2,963.00 18 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-15 01-Sep $392.25 $81.95 $0.00 $0.00 $185.00 02-Sep $382.14 $88.42 $3.00 $232.00 $236.00 03-Sep $203.30 $115.29 $0.00 $24.40 $222.00 04-Sep $204.37 $125.46 $0.00 $0.00 $124.00 05-Sep $258.59 $173.88 $0.00 $0.00 $298.00 06-Sep $0.00 $0.00 $0.00 $0.00 $0.00 07-Sep $0.00 $0.00 $0.00 $0.00 $0.00 08-Sep $530.14 $89.83 $0.00 $0.00 $309.00 09-Sep $228.85 $87.26 $0.00 $511.57 $148.00 10-Sep $235.17 $116.90 $0.00 $180.00 $199.00 11-Sep $168.11 $141.66 $0.00 $0.00 $62.00 12-Sep $297.45 $151.40 $0.00 $0.00 $310.00 13-Sep $0.00 $0.00 $0.00 $0.00 $0.00 14-Sep $324.74 $152.09 $0.00 $50.00 $211.00 15-Sep $240.05 $83.39 $0.00 $0.00 $50.00 16-Sep $254.70 $117.15 $0.00 $0.00 $223.00 17-Sep $436.47 $83.76 $0.00 $0.00 $149.00 18-Sep $172.37 $113.44 $0.00 $0.00 $62.00 19-Sep $281.50 $140.77 $0.00 $96.00 $322.00 20-Sep $0.00 $0.00 $0.00 $0.00 $0.00 21-Sep $401.01 $81.01 $0.00 $0.00 $149.00 22-Sep $337.60 $58.13 $0.00 $45.00 $183.00 23-Sep $311.04 $88.65 $0.00 $0.00 $210.00 24-Sep $271.75 $50.48 $0.00 $0.00 $261.00 25-Sep $233.43 $110.89 $0.00 $25.00 $25.00 26-Sep $211.85 $117.60 $0.00 $12.00 $0.00 27-Sep $0.00 $0.00 $0.00 $0.00 $0.00 28-Sep $376.80 $141.21 $0.00 $15.00 $112.00 29-Sep $172.30 $110.21 $0.00 $0.00 $248.00 30-Sep $238.75 $53.47 $0.00 $0.00 $112.00 TOTALS: $7,164.73 $2,674.30 $3.00 $1,190.97 $4,410.00 Sept 2014 TOTALS $ 7,763.42 $ 3,167.58 $12.00 $762.62 $4,005.00 19 TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-15 01-Oct $737.06 $193.84 $0.00 $228.06 $448.00 02-Oct $426.98 $197.37 $3.00 $371.00 $173.00 03-Oct $677.48 $227.39 $0.00 $0.00 $359.00 04-Oct $219.44 $93.31 $0.00 $100.00 $403.00 05-Oct $549.15 $191.44 $0.00 $0.00 $270.00 06-Oct $496.43 $183.79 $3.00 $17.00 $198.00 07-Oct $504.27 $157.46 $0.00 $187.24 $480.00 08-Oct $604.26 $186.12 $0.00 $168.00 $369.00 09-Oct $372.10 $192.40 $0.00 $2.80 $156.00 10-Oct $0.00 $0.00 $0.00 $0.00 $0.00 11-Oct $126.45 $70.40 $0.00 $0.00 $123.00 12-Oct $529.04 $162.87 $0.00 $106.00 $422.00 13-Oct $629.16 $189.92 $0.00 $165.81 $148.00 14-Oct $491.14 $161.33 $0.00 $336.00 $305.00 15-Oct $488.26 $160.67 $3.00 $32.00 $256.00 16-Oct $273.83 $178.68 $20.00 $5.00 $185.00 17-Oct $567.31 $216.21 $0.00 $1.40 $186.00 18-Oct $209.64 $72.21 $0.00 $0.00 $276.00 19-Oct $597.24 $177.07 $0.00 $12.10 $174.00 20-Oct $499.78 $11,331.89 $0.00 $29.00 $294.00 21-Oct $521.83 $178.02 $0.00 $226.50 $285.00 22-Oct $324.64 $188.22 $0.00 $36.00 $385.00 23-Oct $378.55 $164.59 $20.00 $0.00 $273.00 24-Oct $393.09 $193.55 $0.00 $90.00 $175.00 25-Oct $281.81 $84.04 $0.00 $0.00 $323.00 26-Oct $705.57 $171.06 $0.00 $286.96 $224.00 27-Oct $583.78 $156.47 $0.00 $20.00 $284.00 28-Oct $496.30 $164.75 $0.00 $161.00 $161.00 29-Oct $446.10 $193.10 $39.00 $96.00 $309.00 30-Oct $344.84 $207.93 $0.00 $0.00 $247.00 31-Oct $278.02 $181.95 $0.00 $13.00 $422.00 TOTALS: $13,753.55 $16,228.05 $88.00 $2,690.87 $8,313.00 Oct 2014 TOTALS $15,520.51 $6,013.84 $83.00 $2,448.73 $7,121.00 20 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-15 01-Oct $296.10 $102.07 $0.00 $0.00 $124.00 02-Oct $147.88 $102.81 $0.00 $0.00 $37.00 03-Oct $132.05 $83.79 $0.00 $0.00 $136.00 04-Oct $219.44 $93.31 $0.00 $100.00 $403.00 05-Oct $284.14 $106.71 $0.00 $0.00 $145.00 06-Oct $218.04 $74.78 $3.00 $17.00 $149.00 07-Oct $263.28 $64.16 $0.00 $175.24 $318.00 08-Oct $339.61 $109.04 $0.00 $168.00 $247.00 09-Oct $137.80 $99.53 $0.00 $0.00 $25.00 10-Oct $218.30 $102.10 $0.00 $0.00 $211.00 11-Oct $126.45 $70.40 $0.00 $0.00 $123.00 12-Oct $260.95 $68.87 $0.00 $106.00 $124.00 13-Oct $330.71 $95.86 $0.00 $120.81 $74.00 14-Oct $267.41 $96.75 $0.00 $67.00 $169.00 15-Oct $267.22 $109.04 $0.00 $22.00 $181.00 16-Oct $203.93 $81.01 $20.00 $0.00 $111.00 17-Oct $292.78 $101.61 $0.00 $0.00 $99.00 18-Oct $209.64 $72.21 $0.00 $0.00 $276.00 19-Oct $230.10 $94.67 $0.00 $12.10 $74.00 20-Oct $214.84 $82.89 $0.00 $9.00 $169.00 21-Oct $291.23 $85.90 $0.00 $175.00 $173.00 22-Oct $162.04 $106.27 $0.00 $0.00 $198.00 23-Oct $185.29 $78.70 $20.00 $0.00 $50.00 24-Oct $237.75 $86.15 $0.00 $90.00 $50.00 25-Oct $281.81 $84.04 $0.00 $0.00 $323.00 26-Oct $250.40 $87.72 $0.00 $286.96 $124.00 27-Oct $358.28 $70.13 $0.00 $0.00 $74.00 28-Oct $273.86 $77.67 $0.00 $161.00 $87.00 29-Oct $200.75 $95.63 $39.00 $96.00 $210.00 30-Oct $204.35 $106.52 $0.00 $0.00 $222.00 31-Oct $194.52 $72.69 $0.00 $0.00 $248.00 TOTALS: $7,106.43 $2,763.03 $82.00 $1,606.11 $4,954.00 Oct 2014 TOTALS $8,289.32 $3,329.88 $71.00 $1,314.22 $3,786.00 21 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Oct-15 01-Oct $440.96 $91.77 $0.00 $228.06 $324.00 02-Oct $279.10 $94.56 $3.00 $371.00 $136.00 03-Oct $545.43 $143.60 $0.00 $0.00 $223.00 04-Oct $0.00 $0.00 $0.00 $0.00 $0.00 05-Oct $265.01 $84.73 $0.00 $0.00 $125.00 06-Oct $278.39 $109.01 $0.00 $0.00 $49.00 07-Oct $240.99 $93.30 $0.00 $12.00 $162.00 08-Oct $264.65 $77.08 $0.00 $0.00 $122.00 09-Oct $234.30 $92.87 $0.00 $2.80 $131.00 10-Oct $168.44 $94.22 $0.00 $0.00 $100.00 11-Oct $0.00 $0.00 $0.00 $0.00 $0.00 12-Oct $268.09 $94.00 $0.00 $0.00 $298.00 13-Oct $298.45 $94.06 $0.00 $45.00 $74.00 14-Oct $223.73 $64.58 $0.00 $269.00 $136.00 15-Oct $221.04 $51.63 $3.00 $10.00 $75.00 16-Oct $69.90 $97.67 $0.00 $5.00 $74.00 17-Oct $274.53 $114.60 $0.00 $1.40 $87.00 18-Oct $0.00 $0.00 $0.00 $0.00 $0.00 19-Oct $367.14 $82.40 $0.00 $0.00 $100.00 20-Oct $284.94 $11,249.00 $0.00 $20.00 $125.00 21-Oct $230.60 $92.12 $0.00 $51.50 $112.00 22-Oct $162.60 $81.95 $0.00 $36.00 $187.00 23-Oct $193.26 $85.89 $0.00 $0.00 $223.00 24-Oct $155.34 $107.40 $0.00 $0.00 $125.00 25-Oct $0.00 $0.00 $0.00 $0.00 $0.00 26-Oct $455.17 $83.34 $0.00 $0.00 $100.00 27-Oct $225.50 $86.34 $0.00 $20.00 $210.00 28-Oct $222.44 $87.08 $0.00 $0.00 $74.00 29-Oct $245.35 $97.47 $0.00 $0.00 $99.00 30-Oct $140.49 $101.41 $0.00 $0.00 $25.00 31-Oct $83.50 $109.26 $0.00 $13.00 $174.00 TOTALS: $6,839.34 $13,661.34 $6.00 $1,084.76 $3,670.00 Oct 2014 TOTALS $7,540.77 $2,912.70 $12.00 $1,134.51 $3,509.00 22 Schedule B BALANCE SHEET Thru October 2015 FY 2015/2016 Revenues Earned Projected Loss/Gain Fines & Fees $58,611 $60,000 ($1,389) -2.3% Media Rentals $24,690 $30,000 ($5,310) -17.7% Sales/Services Fees $195 $267 ($72) -27.1% Passport Services $37,847 $31,000 $6,847 22.1% Private Contributions $50,000 $43,333 $6,667 15.4% Totals: $171,342 $164,600 $6,742 4.1% *Balance for Year through October 2015 $6,742 23 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2016 GL Budget to Actual with Encumbrances Report Date: Oct 2015 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Revenue Accounts Key 1290000-Library Fund 4101 Property Taxes-CY Secured 3,490,120.00 0.00 0.00 0.00 3,490,120.00 100.00 4102 Property Taxes-CY Unsecured 89,930.00 0.00 0.00 0.00 89,930.00 100.00 4103 Property Taxes-PY Sec&Unsec 55,270.00 0.00 0.00 0.00 55,270.00 100.00 4105 Property Taxes-Supplemental 79,110.00 0.00 0.00 0.00 79,110.00 100.00 4106 Property Taxes-Unitary 26,440.00 0.00 0.00 0.00 26,440.00 100.00 4113 Property Tax-Post RDA Res Blc 140,340.00 0.00 0.00 0.00 140,340.00 100.00 4312 Library Fines and Fees 180,000.00 14,140.29 58,610.89 0.00 121,389.11 67.43 4401 Interest Earnings 63,750.00 0.00 4,332.64 0.00 59,417.36 93.20 4402 Unrealized Gain 0.00 0.00 -323.31 0.00 323.31 0.00 4410 Media Rentals 90,000.00 5,287.86 24,690.16 0.00 65,309.84 72.56 4515 Information Service Fees 800.00 48.00 194.50 0.00 605.50 75.68 4565 Passport Processing Fees 75,000.00 7,016.00 30,183.15 0.00 44,816.85 59.75 4567 Passport Photo Fees 18,000.00 1,608.00 7,664.00 0.00 10,336.00 57.42 4570 Sale of Printed Materials 24,000.00 2,690.87 9,484.46 0.00 14,515.54 60.48 4575 Exhibit Sales 0.00 21,000.00 21,000.00 0.00 -21,000.00 0.00 4740 Grant Income 38,000.00 0.00 20,481.37 0.00 17,518.63 46.10 4901 Other Revenue 420.00 0.00 25.50 0.00 394.50 93.92 4907 Private Contributions Library 130,000.00 50,000.00 50,000.00 0.00 80,000.00 61.53 4909 RC Library Foundation Support 10,000.00 0.00 • 0.00 0.00 10,000.00 100.00 Total for Org Key 1290000: 4,51 1,180.00 101,791.02 226,343.36 0.00 4,284,836.64 94.98 Key 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 -6.53 0.00 6.53 0.00 4740 Grant Income 30,000.00 5,000.00 50,745.22 0.00 -20,745.22 -69.15 Total far Org Key/29/000: 30,000.00 5,000.00 50,738.69 0.00 -20,738.69 -69.12 Key 1292000- Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 2,820.00 0.00 264.71 0.00 2,555.29 90.61 4402 Unrealized Gain 0.00 0.00 -14.21 0.00 14.21 0.00 4740 Grant Income 144,960.00 54,866.00 218,672.14 0.00 -73,712.14 -50.84 Total for Org Key 1292000: 147,780.00 54,866.00 218,922.64 0.00 -71,142.64 -48.14 Total for Revenue Accounts: 4,688,960.00 161,657.02 496,004.69 0.00 4,192,955.31 89.42 User:VGARCIA-Vivian Garcia Page: 1 Current Date: 11/04/2015 Report:GL_BA_MS1R_01_RC-GI.: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:07:49 24 CITY OF RANCHO CUCAMONGA Fiscal Year: 2016 CL Budget to Actual with Encumbrances Report Date: Oct 2015 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance Expense Accounts Key 1290601 -Library Fund 5000 Regular Salaries 340,620.00 35,175.93 92,106.66 0.00 248,513.34 72.95 5030 Fringe Benefits 153,890.00 0.00 153,889.99 0.00 0.01 0.00 5100 Travel and Meetings 10,000.00 0.00 3,075.24 0.00 6,924.76 69.24 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 0.00 0.00 0.00 1,300.00 100.00 5150 Office Supplies&Equipment 2,000.00 0.00 64.91 0.00 1,935.09 96.75 5160 Membership Dues 4,150.00 1,723.00 2,577.00 0.00 1,573.00 37.90 5200 Operations&Maintenance 7,200.00 0.00 2,582.98 0.00 4,617.02 64.12 5220 Cellular Technology 600.00 0.00 120.00 0.00 480.00 80.00 5300 • Contract Services 84,840.00 1,273.28 31,185.72 1,734.42 51,919.86 61.19 5400 Telephone Utilities 10,500.00 661.81 3,588.23 0.00 6,911.77 65.82 5402 Water Utilities 5,040.00 1,028.46 1,910.57 0.00 3,129.43 62.09 5403 Electric Utilities 70,050.00 8,533.76 25,208.99 0.00 44,841.01 64.01 5501 Admin./GeneralOverhead 70,910.00 0.00 0.00 0.00 70,910.00 100.00 5703 Capital Lease Payment 4,550.00 0.00 382.78 4,167.22 0.00 0.00 Total for Org Key 129060/: 767,650.00 48,396.24 316,693.07 5,901.64 445,055.29 57.97 Key 1290603- Literacy Services 5000 Regular Salaries 52,170.00 5,880.53 15,896.02 0.00 36,273.98 69.53 SO10 Part Time Salaries 64,590.00 3,549.86 10,346.21 0.00 54,243.79 83.98 5030 Fringe Benefits 34,820.00 0.00 34,819.99 0.00 0.01 0.00 5100 Travel and Meetings 500.00 0.00 0.00 0.00 500.00 100.00 5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations&Maintenance 13,300.00 0.00 77.34 0.00 13,222.66 99.41 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 169,030.00 9,430.39 61,139.56 0.00 107,890.44 63.82 Key 1290604- Bookmobile Services • 5000 Regular Salaries 60,650.00 6,997.80 18,285.39 0.00 42,364.61 69.85 5010 Part Time Salaries 26,250.00 2,559.36 7,107.01 0.00 19,142.99 72.92 5030 Fringe Benefits 32,740.00 0.00 32,739.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 550.00 0.00 0.00 0.00 550.00 100.00 5200 Operations& Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5220 Cellular Technology 1,010.00 38.82 116.23 0.00 893.77 88.49 Total for Org Key 1290604: 125,300.00 9,595.98 58,248.62 0.00 67,051.38 53.51 Key 1290605- Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 495.00 0.00 705.00 58.75 5160 Membership Dues 500.00 0.00 120.00 0.00 380.00 76.00 , Total for Org Key 1290605: 1,700.00 0.00 615.00 0.00 1,085.00 63.82 Key 1290606-Archibald Library 5000 Regular Salaries 496,510.00 40,882.50 108,002.47 0.00 388,507.53 78.24 5010 Part Time Salaries 365,980.00 39,843.44 108,057.36 0.00 257,922.64 70.47 5030 Fringe Benefits 265,360.00 0.00 265,360.01 0.00 -0.01 -0.00 5100 Travel and Meetings 5,500.00 0.00 500.92 0.00 4,999.08 90.89 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies& Equipment 7,500.00 759.55 3,552.54 0.00 3,947.46 52.63 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 User:VGARCIA-Vivian Garcia Page:2 Current Date: 11/04/2015 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:07:49 25 CITY OF RANCHO CUCAMONGA Fiscal Year: 2016 GL Budget to Actual with Encumbrances Report Date: Oct 2015 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance % 5200 Operations& Maintenance 253,950.00 11,871.83 65,034.45 71,845.91 117,069.64 46.09 5300 Contract Services 96,652.27 4,370.20 31,707.03 49,889.23 15,056.01 15.57 5703 Capital Lease Payment 2,210.00 0.00 327.49 1,882.51 0.00 0.00 Total for Org Key 1290606: 1,497,012.27 97,727.52 582,542.27 123,617.65 790,852.35 52.82 Key 1290607-Paul A.Biane Library 5000 Regular Salaries 630,400.00 66,882.76 170,621.44 0.00 459,778.56 72.93 5010 Part Time Salaries 390,980.00 37,400.16 98,476.62 0.00 292,503.38 74.81 5030 Fringe Benefits 330,480.00 0.00 330,480.01 0.00 -0.01 -0.00 5100 Travel and Meetings 7,500.00 40.88 1,080.54 0.00 6,419.46 85.59 5105 Mileage 300.00 0.00 69.00 0.00 231.00 77.00 5150 Office Supplies& Equipment 10,000.00 841.61 2,111.02 0.00 7,888.98 78.88 5152 Computer Software 3,730.00 2,776.44 2,776.44 0.00 953.56 25.56 5160 Membership Dues 950.00 0.00 0.00 0.00 950.00 100.00 5200 Operations& Maintenance 280,870.00 7,469.32 54,681.21 69,680.53 156,508.26 55.72 5207 0& M/Capital Supplies 10,000.00 0.00 0.00 0.00 10,000.00 100.00 5215 0&M/Computer Equipment 5,690.00 5,686.17 5,686.17 0.00 3.83 0.06 5300 Contract Services 79,270.00 1,010.41 26,846.01 32,328.57 20,095.42 25.35 5605 Capital Outlay-Computer Equip 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5703 Capital Lease Payment 3,950.00 0.00 820.30 3,129.70 0.00 0.00 Total for Org Key 1290607: 1,759,120.00 122,107.75 693,64816 105,138.80 960,332.44 54.59 Key 1290608- Virtual Library 5000 Regular Salaries 29,280.00 2,062.41 5,389.01 0.00 23,890.99 81.59 5030 Fringe Benefits 13,760.00 0.00 13,760.01 0.00 -0.01 -0.00 5200 Operations&Maintenance 143,580.00 9,374.40 101,723.32 0.00 41,856.68 29.15 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total forOrgKey1290608: 192,620.00 11,436.81 120,872.34 0.00 71,747.66 37.24 Key 1291602-CA STATE LIBRARY 5010 Part Time Salaries 1,320.00 0.00 0.00 0.00 1,320.00 100.00 5030 Fringe Benefits 180.00 0.00 180.01 0.00 -0.01 -0.00 5100 Travel and Meetings 5,000.00 0.00 0.00 0.00 5,000.00 100.00 5200 Operations& Maintenance 13,500.00 0.00 0.00 0.00 13,500.00 100.00 5300 Contract Services 10,000.00 0.00 0.00 0.00 10,000.00 100.00 5501 Adntin./General Overhead 860.00 0.00 0.00 0.00 860.00 100.00 Total for Org Key 1291602: 30,860.00 0.00 180.01 0.00 30,679.99 99.41 Key 1292602- Staff lnnovatn Fnd(CA St Lib) 5010 Part Time Salaries 15,000.00 0.00 0.00 0.00 15,000.00 100.00 5030 Fringe Benefits 1,230.00 0.00 1,230.00 0.00 0.00 0.00 5100 Travel and Meetings 40,000.00 0.00 0.00 0.00 40,000.00 100.00 5200 Operations& Maintenance 79,590.00 397.58 3,793.86 0.00 75,796.14 95.23 5300 Contract Services 10,000.00 0.00 0.00 0.00 10,000.00 100.00 5501 Admin./General Overhead 1,240.00 0.00 0.00 0.00 1,240.00 100.00 Total for Org Key 1292602: 147,060.00 397.58 5,023.86 0.00 142,036.14 96.58 Total for Expense Accounts: 4,690,352.27 299,092.27 1,838,963.49 234,658.09 2,616,730.69 55.78 User:VGARCIA-Vivian Garcia Page:3 Current Date: 11/04/2015 Report:GL_13A_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:07:49 26